[00:00:02]
>> GOOD EVENING. TODAY IS OCTOBER 14TH, 2025.
[A. Call to Order (6:00 pm)]
IT'S NOW 6:00 PM, AND IT'S TIME FOR OUR BOARD MEETING.WOULD YOU PLEASE CALL THE ROLL?
>> THANK YOU, MISS KNOTT. NEXT, I'D ASK FOR THE ADOPTION OF THE AGENDA, PLEASE.
>> MR. CHAIR, I MAKE A MOTION TO ADOPT THE AGENDA.
>> IT'S BEEN PROPERLY MOVED BY MR. PUGH AND SECONDED BY MR. COX THAT WE WOULD ADOPT THE AGENDA AS SO STATED.
MISS KNOTT, WOULD YOU PLEASE CALL THE ROLL?
>> MOTION CARRIED. NEXT, WE HAVE A CLOSED SESSION FOR TONIGHT.
[B. Closed Session]
WE HAVE SOME APPOINTMENTS TO TALK ABOUT.AT THIS TIME, I BELIEVE BOARD MEMBERS, YOU SHOULD HAVE THE MOTION THERE IN FRONT OF YOU.
I'D ENTERTAIN A MOTION FOR CLOSED SESSION, PLEASE.
>> MR. CHAIR, I'LL MAKE A MOTION GO AND CLOSE THE MEETING.
MOTION PURSUANT TO VIRGINIA CODE 2.2-37181 FOR THE DISCUSSION OR CONSIDERATION OF RECOMMENDATIONS FOR TWO APPOINTMENTS TO THE ECONOMIC DEVELOPMENT AUTHORITY AND A RECOMMENDATION FOR AN APPOINTMENT TO THE BOARD OF ZONING APPEALS.
>> IT'S BEEN PROPERLY MOVED BY MR. PUGH AND SECOND BY MR. COX THAT WE WOULD GO INTO CLOSED SESSION, AS SO STATED IN THE MOTION.
YOU'VE HEARD THE MOTION. ARE THERE ANY QUESTIONS? MISS KNOTT, WOULD YOU PLEASE CALL THE ROLL?
>> MOTION CARRIED. LADIES AND GENTLEMEN, WE WILL BE IN CLOSED SESSION FOR JUST A FEW MINUTES.
LADIES AND GENTLEMEN, WE ARE RETURNING FROM THE CLOSED SESSION.
AND AT THIS TIME, I'D ENTERTAIN A MOTION TO RECONVENE AND CERTIFY THE CLOSED SESSION, PLEASE.
>> I'LL MAKE A MOTION TO RECONVENE IN OPEN SESSION AND TO CERTIFY THAT ONLY MATTERS THAT WERE IDENTIFIED IN THE MOTION TO GO INTO CLOSED MEETING WERE HEARD, DISCUSSED, OR CONSIDERED.
>> IT'S BEEN PROPERLY MOVED BY MR. COX AND SECOND BY MR. WEBB THAT WE RECONVENE, AND WE CERTIFIED THE CLOSED SESSION AS STATED IN THE CERTIFICATION MOTION.
YOU'VE HEARD THE MOTION, ARE YOU READY FOR THE QUESTION? MISS KNOTT, WOULD YOU PLEASE CALL THE ROLL?
>> MOTION CARRY. NEXT, WE WILL HAVE THE BOARD'S INVOCATION.
[C. Business Meeting]
I'LL DO THE BOARD'S INVOCATION, AND IT'LL BE FOLLOWED BY MR. COX, WHO WILL DO THE PLEDGE OF ALLEGIANCE.>> HEAVENLY FATHER, WE COME BEFORE YOU THIS EVENING JUST TO SAY, THANK YOU.
THANK YOU FOR ALLOWING US TO MEET AGAIN AND CARRY ON THE BUSINESS OF THIS BOARD.
HEAVENLY FATHER, WE ASK YOU TO WRAP YOUR LOVING ARMS OF PROTECTION AROUND ALL OF OUR PUBLIC SAFETY, OUR FIRE, OUR EMS, OUR POLICE, AS THEY ARE OUT EACH AND EVERY DAY, PUTTING THEIR LIVES IN DANGER TO HELP PROTECT ALL OF US HERE IN PRINCE GEORGE'S COUNTY.
HEAVENLY FATHER, I ALSO ASK YOU THIS EVENING TO BLESS ANYONE, INCLUDING MY OWN FAMILY, WHO HAS LOST A LOVED ONE.
HEAVENLY FATHER, BE WITH THEM AS THEY GO THROUGH THEIR MOMENT OF GRIEF AND COMFORT.
WE ASK ALL THIS IN YOUR NAME THIS EVENING, AMEN.
>> THANK YOU, MR. COX, FOR THE PLEDGE OF ALLEGIANCE.
LADIES AND GENTLEMEN, WE NEXT WILL MOVE TO OUR PUBLIC COMMENT PERIOD.
THIS WILL BE WHERE YOU CAN BRING ANY MATTERS TO THE ATTENTION OF THE BOARD, ANYTHING EXCEPT FOR WHAT'S PART OF OUR PUBLIC HEARING SCHEDULED FOR TONIGHT.
IF YOU HAVE SOMETHING YOU'D LIKE TO BRING TO OUR ATTENTION, YOU'LL JUST COME UP TO THE PODIUM HERE.
YOU'LL GIVE YOUR NAME, YOUR ADDRESS, AND IT'LL BE THREE MINUTES FOR YOU TO SPEAK.
MISS PUTLO, IS THERE ANYONE THAT HAS LOGGED IN VIRTUALLY THAT WOULD LIKE TO SPEAK AT THIS POINT?
>> MISS KNOTT, IS THERE ANYONE THAT HAS SIGNED UP PRIOR WITH YOU?
>> YES, SIR. MR. CHAIRMAN, I HAVE TWO.
THE FIRST ONE IS WANDA CARROLL.
[00:05:02]
>> MY NAME IS WANDA CARROLL CORN, AND I LIVE AT 5711 BARBARA LANE, PRINCE GEORGE, VIRGINIA.
WE LOST OUR ELECTRICITY AT 4:32 SUNDAY MORNING.
I CALLED, THEY CAME OUT, THEY GOT OLD STAGE BACK UP, BUT HOUR AND ACRES, THEY DIDN'T BOTHER TO EVEN GET THAT UP.
THEY CALLED AT 8:30 AM AND SAID OUR ELECTRICITY WAS ON.
I HAD TO CALL, IT WAS A ROBOT CALL.
I HAD TO CALL BACK AND SAY, OUR ELECTRICITY IS NOT ON BECAUSE THEY DON'T KNOW THAT THERE'S A GRAVEL ROAD, THREE ROADS DOWN FROM BARBARA LANE, THAT THEY NEED TO GO DOWN AND GET.
WE FINALLY GOT OUR ELECTRICITY AT FOUR O'CLOCK YESTERDAY, 11.5 HOURS.
THEY SAID THAT IT NEEDS TO BE BURIED UNDER THE GROUND.
I REALLY THINK IT NEEDS TO BE BURIED UNDER THE GROUND BECAUSE MOST OF THE LINES ARE UNDERGROUND.
THEY ALSO BLOCKED IN SOME PEOPLE TO THEIR HOUSE, BECAUSE THERE'S A HOUSE DOWN THAT ROAD, TOO.
THE LADY USES THE CANE, THEY WERE IN THEIR TRUCK FOR THREE HOURS, WAITING FOR THEM TO GET IT BACK UP, AND THERE WAS THREE TREES ON THE LINE.
ANYWAY, THE ONLY THING I CAN SAY IS WE EITHER NEED TO GET MAINTENANCE OUT THERE OR THE LINE NEEDS TO BE BURIED, ONE OF THE TWO.
ALSO, IF IT'S MAINTENANCE, THEY NEED TO GET DOMINION WORKERS OUT THERE, OR THIS ROADWAY THAT'S PUTTING UP ALL THE SIGNS.
NONE OF US ARE ABLE TO DO IT, SO THAT'S WHAT I HAD TO SAY.
>> THANK YOU. AND YOU SAID THAT WAS DOMINION, BECAUSE I KNOW WE HAVE TWO.
>> YEAH, THAT'S DOMINION'S LINE.
>> I'LL ASK STAFF TO FOLLOW UP ON THAT AND HAVE SOMEONE TO GET BACK WITH YOU ON THAT.
>> THANK YOU. HAVE A GOOD EVENING.
>> YES. YOU CAN COME RIGHT UP TO THE PODIUM AND JUST STATE YOUR NAME AND ADDRESS, PLEASE.
>> JUSTIN GOODMAN, 15201 JAMES RIVER DRIVE, DISPUTANT, OVER ON ROUTE 10.
ONE THING I THINK WOULD BE SUPER COOL IS IF WE SOMEHOW DID A FUNDRAISING THING.
I THINK WE COULD POSSIBLY GET THE MONEY FROM THE CITIZENS TO GET LIGHTS OVER AT THE SOCCER FIELD, I COACH SOCCER.
OUR SEASONS ARE LIMITED IN GAMES AND EVERYTHING BECAUSE OF THE TIME, BUT THAT WOULD BE SUPER COOL IF WE PUT IT.
EVEN IF IT TOOK TWO, THREE YEARS AS A FUNDRAISING GOAL, I GOT LITTLE KIDS.
WELL, IT'S A MILLION-DOLLAR PROJECT, THEY SAID, BUT I THINK WE COULD GET THERE. THAT'S THE FIRST THING.
SECOND THING IS, I WENT THROUGH THE WHOLE PROCESS, BOARD OF EQUALIZATION FOR MY PROPERTY TAXES, AND NEEDLESS IS TO SAY, MY PERSONAL RESIDENCE IS A 4,600 SQUARE FOOT RANCHER WITH A FULL WALKOUT BASEMENT.
MY ARGUMENT TO THE COUNTY WAS, YOU CAN'T CHARGE ME THE SAME PRICE, DOLLAR-FOR-DOLLAR, REALLY FOR THAT WALKOUT BASEMENT, AND I CONTESTED MY ASSESSMENT.
THE ASSESSMENT, NEEDLESS TO SAY, STOOD AT 578.
I BELIEVE I HAD PUT 528 ON IT.
I JUST HAD AN APPRAISAL BECAUSE I'M REFINANCING, 515 IS MY VALUE.
I CALL THE COUNTY, THEY LAUGH AT ME AND SAY, YOU EXHAUSTED ALL YOUR OPTIONS.
WELL, I'LL TELL YOU THE ENTIRE BOARD OF EQUALIZATION MEETING WAS A BUNCH OF SMOKE AND MIRRORS.
I GET IT, BUT THERE'S HUGE ERRORS.
I WILL TELL YOU THERE'S A CHANGE TO THE SYSTEM.
I DON'T KNOW IF THEY DID IT AFTER I MENTIONED IT, BUT THE DAY OF THE MEETING FOR THE BOARD OF EQUALIZATION HEARING FOR MYSELF, I LOGGED IN, AND THERE WAS A MATRIX WHERE YOU COULD CHECK FOR SPLIT FOYERS.
EVERY SPLIT FOYER IN THE COUNTY IS BEING CHARGED FOR THEIR OVERHANGS.
JUST THE MATH FOR MY SIX HOMES THAT WE CONTESTED, WE WERE ERRONEOUSLY CHARGED $1,600 IN TAX REVENUE,
[00:10:02]
THAT IF WE DIDN'T GO THROUGH THE PROCESS.I KNOW THAT IS BEYOND, THAT'S PASSED, BUT IF SOMEONE ISN'T TAKING THE TIME TO REALLY AUDIT, THERE ARE CITIZENS THAT ARE TRULY BEING RIPPED OFF.
NEEDLESS TO SAY, I HAVE AN APPRAISAL FROM A LEGITIMATE COMPANY.
IT'S PRETTY CLOSE TO WHAT I SAID, AND ACCORDING TO THE COUNTY, THERE'S NOTHING I CAN DO.
I THINK THAT ONCE AGAIN, IT SHOULDN'T BE A CITIZEN THAT HAS TO DO AN AUDIT.
I THINK SOMEBODY BECAUSE IT ALL ADDS UP.
MINE WAS $1,600, 02,000 SQUARE FEET WERE ADDED ONTO OUR SIX PROPERTIES, THAT WE GOT ERASED BECAUSE THE VISION WAS ALL MESSED UP.
THANK YOU, I LOVE MY COUNTRY, I'M BLESSED THAT I CAN DO THIS, AND THANK YOU SO MUCH.
>> I'D LIKE TO THANK YOU FOR COMING OUT, BRINGING THAT.
I'M ALSO GOING TO ASK MR. STOKE HIS STAFF, ALONG WITH MR. COWAN AND OUR REAL ESTATE OFFICE, IF THEY WOULD FOLLOW UP, BECAUSE MY UNDERSTANDING IS IF THERE'S FACTUAL ISSUES, THAT THOSE ARE THINGS THAT WE ARE ABLE TO CORRECT.
I'M GOING TO ASK MR. STOKE AND THE REALTOR'S OFFICE IF THEY WOULD FOLLOW UP WITH YOU, PLEASE.
>> YES, SIR. YOU ALL HAVE A GOOD EVENING.
>> IS THERE ANYONE ELSE THAT WOULD LIKE TO COME FORWARD AND SPEAK TO THE BOARD ON A PUBLIC MATTER?
>> NAME IS VALERIE PORCH HARDING.
I LIVE AT 5601 ALLEN ROAD, PRINCE GEORGE, VIRGINIA.
I HAD BROUGHT THIS BEFORE THE BOARD BACK IN APRIL, MAY TIME FRAME, WHERE MY MAILBOX AND TWO OTHER NEIGHBORS HAD GOTTEN PLOWED DOWN FOR THE THIRD TIME FOR ME AND FOURTH TIME FOR THE NEIGHBOR ACROSS THE STREET.
WELL, THIS PAST SATURDAY, THEY GOT PLOWED DOWN AGAIN.
I KNOW THE BOARD HAD REFERRED IT TO SOMEONE IN PETERSBURG, AND MR. PAYNE, AND HE TOLD ME THAT THERE WASN'T ANYTHING HE COULD DO, BUT COME BACK TO THE BOARD AND MAYBE THEY COULD DO SOMETHING, BECAUSE HE SAID THE SPEED LIMIT WAS 35 MILES PER HOUR.
DURING THE DAYTIME, THAT'S NOT A PROBLEM.
AT NIGHTTIME, THE CIVILIANS CANNOT SEE THE STEEP EMBANKMENTS ON THAT ROAD.
IF THEY HIT THAT CURVE, THE AUTOMATIC ON JERKS BACK OVER, AND THEY'VE BEEN HITTING THE MAILBOX.
THE ONLY THREE RESOLUTIONS THAT I CAN SEE IS EITHER PUTTING YELLOWING BLACK REFLECTORS ALONG THAT AREA OR PAINTING, POSSIBLY PUTTING THE WHITE LINES ON THE EDGE OF THE ROAD SO EVERYBODY CAN SEE IT, BECAUSE RIGHT NOW, WHEN THEY REACT, THEY CAN'T SEE THE EDGE OF THE ROAD IN THAT DARK BECAUSE IT'S REALLY A DARK ROAD GOING THROUGH THERE, OR MAYBE ADD LIGHTS, BUT IT'S GETTING WORSE.
THIS IS TWICE WITHIN A SIX-MONTH TIME FRAME THAT THEY'VE BEEN TORN DOWN.
OTHER THAN THAT, THANK YOU FOR LISTENING.
>> WELL, THANK YOU FOR COMING OUT.
JUST SO HAPPENS, WE HAVE OUR VDOT REPRESENTATIVE HERE TONIGHT, SITTING IN THE AUDIENCE.
YOU'LL SEE HER WHEN SHE COMES UP, MISS CRYSTAL SMITH, BUT I WOULD ASK THAT YOU TWO CONNECT BECAUSE SHE WOULD BE THE PERSON THAT WOULD FIND OUT WHAT ARE OUR OPTIONS THERE.
>> OKAY THEN. THANK YOU, I APPRECIATE IT.
>> GOOD EVENING, MEMBERS OF THE BOARD, MR. CHAIRMAN, WILLIAM STEELE, 9921 COUNTY LINE ROAD.
>> I'D LIKE TO BRING THE ATTENTION TO THE BOARD AND ASK FOR YOUR ASSISTANCE ON THIS.
THE CRASH MAGNET ON ARWOOD AND COUNTY LINE ROAD.
WE GOT HIT AGAIN, TELEPHONE POLL.
I THINK THIS IS THE FIFTH ACCIDENT NOW IN THE LAST YEAR AT THIS LOCATION.
WE SEE MORE POLICE AT THAT ACCIDENT THAN ANYWHERE ELSE IN THE COUNTY, AS FAR AS I'M CONCERNED.
SOMETHING'S GOT TO BE DONE ABOUT THAT SHARP, 90-DEGREE TURN.
I DON'T KNOW WHY WE CAN'T PUT UP A GUARDRAIL.
I DON'T KNOW WHY WE CAN'T DO SOMETHING TO STOP THE COLLISIONS.
UNFORTUNATELY, PEOPLE JUST RACE AROUND THE CORNER.
IT'S UNSAFE TO START WITH, SOMETHING'S GOT TO BE DONE.
WE'RE LOSING POWER ALMOST EVERY OTHER MONTH NOW, GIVE OR TAKE.
MAYBE A LITTLE EXAGGERATION BECAUSE OF THIS POORLY DESIGNED ROADWAY.
SOMETHING'S GOT TO BE DONE TO STOP THESE COLLISIONS AT THE INTERSECTION OF ARWOOD AND COUNTY LINE ROAD.
THE 90-DEGREE TURN IS WHAT I'M FAMILIAR WITH.
SOMETHING PUT UP A GUARD RAIL.
[00:15:02]
DO SOMETHING TO STOP THAT.I'M TIRED OF THE STATE JUST ADDING LITTLE BITS, BAND AIDS TO IT.
THEY'VE NOW PUT UP FOUR YELLOW SIGNS, WHICH YOU REALLY CAN SEE A MILE AWAY, BUT THAT'S NOT STOPPING IT, OBVIOUSLY, BECAUSE WE JUST HAD ANOTHER CRASH.
WE NEED TO GET TO VDOT TO START TAKING ACTION AND FIXING THAT INTERSECTION.
I KNOW THAT MISS CRYSTAL'S HERE, SHE'S AWARE OF IT.
I JUST NEED YOUR HELP IN CONVINCING THE BOARD TO CONVINCE VDOT, FOLKS, LET'S FIX THIS INTERSECTION.
TOO MANY ACCIDENTS AT THAT, AND I'M SURE THE CHIEF WILL AGREE AS MANY TIMES AS HIS DEPARTMENT'S BEEN OUT THERE TO HANDLE THESE THINGS. THANK YOU, MR. CHAIRMAN.
>> MR. STEELE, WHEN YOU SAY, IS THAT THE DEEP CURVE?
YOU'RE TALKING ABOUT FURTHER DOWN? [OVERLAPPING] I KNOW WE'RE TALKING ABOUT THE BEARS TO THE LEFT BEFORE AS YOU'RE HEADING TOWARD SUSSEX.
>> EXACTLY. THAT'S COUNTY LINE ROAD, THAT'S WHERE I LIVE.
>> I KNOW EXACTLY WHERE YOU'RE TALKING ABOUT.
>> IT'S AMAZING. WE KNOW WHEN THE POWER GOES OUT, WE KNOW EXACTLY WHAT THE REASON IS.
SOMEBODY HIT THAT TELEPHONE POLE AGAIN.
IT'S BEEN A PROBLEM, AS YOU KNOW, MR. FLOYD.
THIS HAS BEEN A PROBLEM FOR YEARS.
>> GOD BLESS VDOT, BUT WE'VE GOT TO STOP PUTTING BAND-AID EFFECTS ON THIS THING BECAUSE IT'S NOT GETTING FIXED.
I DON'T BELIEVE WE'VE HAD ANY FATALS THERE, CHIEF, BUT I KNOW WE'VE HAD A LOT OF INJURIES THERE.
I UNDERSTAND IT'S STUPID DRIVERS, WE GOT THAT, BUT SOMETIMES YOU JUST GOT TO BITE THE BULLET AND SAY, HEY, WE NEED TO PUT UP A GUARD RAIL OR SOMETHING TO STOP THAT. THANK YOU, MR. CHAIRMAN.
>> IS THERE ANYONE ELSE THAT HAS ANYTHING THEY'D LIKE TO BRING TO THE ATTENTION OF THIS BOARD THIS EVENING? ANYONE ELSE THAT WOULD LIKE TO BRING ANYTHING TO OUR ATTENTION? WE'LL MOVE ON. I'M CLOSING THE PUBLIC COMMENT PERIOD.
BOARD MEMBERS, THE NEXT THING WE HAVE IN FRONT OF US IS THE CONSENT AGENDA.
[D. Consent Agenda]
YOU SEE IT STATED? WHAT'S YOUR PLEASURE?>> IT'S BEEN PROPERLY MOVED BY MR. WEBB AND SECOND BY MR. COX THAT WE WOULD APPROVE THE CONSENT AGENDA AS SO STATED.
YOU'VE HEARD THE MOTION? ARE THERE ANY QUESTIONS? MISS KNOTT, WOULD YOU PLEASE CALL THE ROLL?
>> MOTION CARRIED. NEXT THING WE'LL DO IS WE'LL MOVE TO OUR COMMENTS.
[E. Comments]
WE'LL START WITH SUPERVISOR COMMENTS.I WILL START FROM MY RIGHT WITH MR. PUGH.
>> GOOD AFTERNOON. GOOD EVENING, EVERYBODY.
THANK YOU FOR COMING OUT TONIGHT.
THANK YOU FOR ALL THE TEXTS AND PHONE CALLS THAT I'VE RECEIVED OVER THE LAST COUPLE OF WEEKS WITH MY PROCEDURE THAT I HAD.
WE'VE GOT A LOT ON THE AGENDA TONIGHT, SO I'M GOING TO KEEP IT KIND OF SHORT.
WE'VE GOT THE CHECK FESTIVAL THAT IS A GREAT TIME THIS WEEKEND, SO COME OUT AND ENJOY IT.
THEN ALSO AT THE ANIMAL SHELTER THIS WEEKEND, THEY WILL BE HAVING AN EVENT DOWN THERE.
THAT'S ALL I'VE GOT, MR. CHAIR.
>> MR. WEBB. THANK YOU ALL FOR COMING OUT. THAT'S ALL I GOT TONIGHT.
>> GOOD EVENING, EVERYBODY. AGAIN, I WOULD LIKE TO THANK YOU ALL FOR COMING OUT.
I WANT TO ELABORATE A LITTLE FURTHER ON THE ANIMAL SHELTER.
ALL ADOPTIONS ARE COVERED BY SUBARU.
EVERY ANIMAL GOING OUT TO THEIR SADY IS FREE OF CHARGE.
COME HOME, COME DOWN AND TAKE A CAT OR A DOG HOME WITH YOU OR MAYBE BOTH.
WE WILL BE HAVING LUNCH DOWN THERE ALSO.
SWING BY THE CHECK FESTIVAL, COME DOWN AND PICK UP A CAT OR DOG, MAYBE COME BACK TO THE CHECK FESTIVAL AND SHOW IT OFF.
OTHER THAN THAT, THE ONLY THING I'VE GOT IS A LOT OF THINGS HAVE BEEN FLYING AROUND.
BUT I JUST WANT TO SAY THIS. IT'S AN OLD SAYING.
WHEN YOU LIVE IN GLASS HOUSES, YOU SHOULDN'T THROW STONES.
I'M JUST GOING TO LEAVE IT AT THAT. CAUSE THAT'S ALL I'VE GOT. THANK Y'ALL.
>> THANK YOU, SIR. AGAIN, THANK YOU FOR EVERYONE TO COME OUT TONIGHT.
YOU HEARD ME MENTION SOMETHING DURING THE PRAYER.
I WOULD ASK THAT PRAYERS FOR OUR FAMILY, MY UNCLE, THIS MORNING WENT IN FOR A ROUTINE OPERATION.
HE WAS PLACED UNDER ANESTHESIA AND NEVER CAME OUT OF IT.
IT WAS SOMETHING THAT NONE OF US EXPECTED AS HAPPENED AROUND 10:00 THIS MORNING.
I WOULD JUST ASK FOR PRAYERS FOR OUR FAMILY.
THAT'S ALL THAT I HAVE. MR. STOKE, WE ARE COUNTY ADMINISTRATOR COMMENTS.
>> THANK YOU, MR. CHAIRMAN. OTHER ITEMS GOING ON THIS WEEK AND INTO NEXT, WE HAVE THE HOPEWELL PRINCE GEORGE CHAMBER OF COMMERCE ANNUAL MIXER MEETING AT RICHARD BLAND COLLEGE, TOMORROW 4:30-7:30.
[00:20:04]
THE CIP COMMITTEE MEETING WILL BE TOMORROW THE 15TH IN THE KINDS BREAK ROOM, BEGINNING AT 4:00-5:30 PM.THE FARMERS MARKET WILL ALSO BE THIS SATURDAY AT SCOTT PARK 9-1, ALONG WITH CHECK FEST.
NEXT WEDNESDAY, THE 22ND WILL BE A JOINT MEETING BETWEEN THE BOARD OF SUPERVISORS AND THE PLANNING COMMISSION WHERE THEY WILL RECEIVE AN UPDATE FROM THE BERKELEY GROUP ON THE COMPREHENSIVE PLAN IN THE BOARD ROOM AT 6:00 PM. THANK YOU, MR. CHAIRMAN.
>> THANK YOU, MR. STOKE. LADIES AND GENTLEMEN, WE NOW MOVE TO OUR REPORT SECTION,
[F. Reports]
AND WE'LL START WITH OUR REPORT FROM VITA MISS SMITH.>> YOUR UPDATES SHOULD BE IN YOUR BOARD PACKETS TONIGHT.
THE ROUTE TEN STUDY FOR THE TURN LANE.
THE LEFT TURN LANE ONTO JORDAN POINT IS COMPLETE.
OUR ENGINEERS HAS INDICATED THAT BASED ON THE TRAFFIC COUNTS FOR THAT LEFT TURN MOVEMENT, WHICH IS SLIGHTLY HIGHER THAN THE MOVEMENT, A 500 BY 200 TURN LANE WOULD BE STANDARD FOR THAT.
CURRENTLY, THERE'S 250 BY 100.
THANK YOU FOR LETTING US KNOW THAT THERE WAS AN ISSUE THERE AND GETTING US TO LOOK INTO THAT.
WE'LL BE PROBABLY WORKING WITH COUNTY STAFF ABOUT HOW WE'RE GOING TO FUND IT, WHEN WE'LL BE ABLE TO DO IT, MAKE YOU KNOW, ADJUSTMENTS TO THE TURN LANE TO LENGTHEN IT AND STUFF LIKE THAT OVER THE NEXT COMING MONTHS.
OBVIOUSLY, WE DON'T WANT TO START ANYTHING FOR THE WINTER TIME, BUT I'M HOPEFUL THAT WE'LL HAVE THE FUNDS TO DO IT START IN THE SPRING.
ADDITIONALLY, I WANT TO BRING TO THE BOARD'S ATTENTION PERIODICALLY, WE GET STUDY REQUESTS FOR SPEED REDUCTIONS.
WHEN WE RECEIVE THOSE, WE DO A COURTESY REVIEW, AND IF THERE ARE ANY CONCERNS FROM OUR STANDPOINT THAT IF A STUDY IS DONE, IT MAY COME WITH A RECOMMENDATION TO RAISE THE SPEED LIMIT.
WE BRING THAT TO THE BOARD, AND WE REQUEST THE BOARD TO GIVE GUIDANCE ON HOW YOU WISH TO PROCEED.
THE REASON FOR THAT IS ONCE THE RECOMMENDATIONS COME BACK FROM OUR ENGINEER, WE MUST ADHERE TO THOSE RECOMMENDATIONS.
WE DON'T WANT TO GO INTO A STUDY, THINKING IT'S GOING TO BE REDUCED, AND THEN IT ACTUALLY GOES UP.
WE RECEIVED THE REQUEST TO REDUCE THE SPEED LIMIT ON JOHNSON ROAD BETWEEN FLANK AND COLLEGE.
CURRENTLY, THE SPEED LIMIT IS 45.
OUR COURTESY REVIEW HAS INDICATED THAT THE 85TH PERCENTILE IS HIGHER.
THERE'S A CONCERN THAT IF WE SEND IT OVER TO THE DISTRICT, IT'S GOING TO COME BACK WITH A RECOMMENDATION TO INCREASE.
MY QUESTION IS, HOW WOULD THE BOARD LIKE TO PROCEED? WOULD YOU LIKE FOR US TO SUBMIT IT TO THE ENGINEERS AND WE LIVE WITH THE RESULTS OR WOULD YOU LIKE TO LEAVE IT AS IT IS?
>> MY VOTE IS NO. I LIVE ON A ROAD IS 55 MORE NOW. I DON'T. IT'S NOT IMPORTANT.
>> IT ESPECIALLY WITH THE SCHOOL BEING THERE, I'M AGAINST IT.
BUT AS PART OF THAT, I DO BELIEVE THAT WE WOULD NEED TO DO A FOLLOW UP WITH WHOMEVER CALL THAT IN TO LET THEM KNOW THAT [OVERLAPPING]
>> WE WILL HANDLE THAT PART OF IT.
IT WON'T BE LIKE, REFERRED BACK TO THE COUNTY.
WE'LL INDICATE THAT WE'VE COMPLETED OUR COURTESY REVIEW, AND BASED ON THE COURTESY REVIEW, WE'RE NOT MOVING IT FORWARD TO OUR ENGINEERING STAFF.
>> I SUPPORT THE OTHER TWO BOARD MEMBERS SO FAR.
>> OUR DISTRICT HAS BEEN LOOKING INTO SOME ALTERNATIVES FOR ROUTES THAT FLOOD CONSISTENTLY.
RIGHT NOW, THERE'S NO RECOMMENDATIONS OTHER THAN THE ROAD CLOSED BARRICADES, POSSIBLY.
IN CERTAIN EVENTS WHERE WE HAVE THE TIME, WE CAN PUT ADVANCED WARNING SIGNS, WHICH MAY HELP SAYING ROAD CLOSED AHEAD.
I THINK SOME OF THE PEOPLE ARE GETTING DOWN THERE AND JUST DON'T WANT TO BE INCONVENIENCED TO HAVE TO TURN AROUND.
WE'RE GOING TO LOOK INTO GETTING THOSE SIGNS IN PLACE SO THAT ALL WE'LL HAVE TO DO IS TURN THEM AROUND FOR THAT LOCATION AT BAXTER.
>> MAYBE WE HANG SOME LIFE FESTO THERE AND TELL THEM PICK ONE UP.
>> I THINK WHEN THEY GET WATER IN THE MOTOR A COUPLE OF TIMES, THOSE FOLKS PROBABLY WON'T REPEAT THE MISTAKE.
QUEEN STREET, AS I INDICATED, LAST MONTH, HAS A DELAYED START DATE.
WE DO EXPECT IT TO START IN MARCH OF 2026.
[00:25:02]
JEFFERSON AND MIDDLE IS STILL ON SCHEDULE.WE EXPECT THAT TO BE AWARDED IN OCTOBER, NOVEMBER TIME FRAME OF 2026.
JEFFERSON AND PRINCE GEORGE DRIVE IS STILL ON SCHEDULE AS WELL, BUT IT'S NOT SCHEDULED FOR ADVERTISEMENT UNTIL ABOUT 2028.
THAT'S ALL I HAVE FOR TONIGHT. ANYTHING FOR ME?
>> BOARD MEMBERS HAVE ANYTHING?
>> YES, SIR, MR. CHAIR. YES, SIR. [OVERLAPPING].
>> I WILL START WITH MR. PUGH.
>> I'M SORRY SIR. WHO'S GOT THE FLOOR? YOU GOT TO GO.
>> I KNOW MR. COX REFERRED TO BAXTER ROAD WITH THE FLOODING AND STUFF.
>> YOU JUST LOOKING AT SIGNS OR WERE YOU ALL LOOKING AT WHAT THEY HAVE ON THE ENTRANCE RAMPS TO 64 OF ACTUALLY PUTTING A BARRICADE ACROSS?
>> WE DID TALK ABOUT THAT, BUT THAT IS NOT AN OPTION.
>> NOT AN OPTION FOR V DOT TO PAY FOR IT OR NOT AN OPTION TO PUT THERE.
>> I'D HAVE TO ASK THAT SPECIFICALLY.
PROBABLY NOT AN OPTION FOR IT TO BE THERE.
I WOULD SAY THAT BECAUSE AT ANY TIME, A ROAD CANNOT JUST BE CLOSED, AND I WOULD BE AND I'M SURE OTHERS IN THE AGENCY WOULD BE CONCERNED THAT PEOPLE WOULD WANT TO CLOSE IT OFF.
WHO KNOWS, HAVE A STREET PARTY OR RIDE THEIR FOUR WHEELERS OR WHATEVER, AND THE ROAD HAS TO REMAIN OPEN FOR PUBLIC USE.
IT MAY BE POSSIBLE IF THERE'S SOME WAY TO CONTROL IT, WHERE WE WOULD ONLY HAVE ACCESS TO BE ABLE TO CLOSE 8.
>> JUST THOUGHT REAL QUICK. CAN YOU GIVE ME AN UPDATE ON THE BUS STOP SIGNS.
>> I HAVE TO LOOK INTO IT A SOMEONE ELSE IN THE OFFICE USUALLY HANDLES THOSE, SO I'M NOT REALLY SURE.
DO YOU KNOW IF IT CAME FROM THE BUS DEPOT?
>> YES. IT'S BEEN A [OVERLAPPING].
>> IT JUST HASN'T BEEN INSTALLED, MAY HAVE JUST GOTTEN OVERLOOKED. LET ME DOUBLE CHECK.
>> MISS SMITH, I KNEW YOU HAD A LOT OF TREES DOWN.
I'VE NOTICED THIS A WEEK AGO, AND I HAVEN'T CALLED TO GIVE YOU HEADS UP I OUGHT FOR SURE SOMEBODY ELSE WOULD.
THERE'S TREES LAYING OVER ON THE WEST LANE GOING INTO HOPEWELL ON ROUTE 10, RIGHT PAST 156, ROUTE 10 IN THAT CURVE.
THE TREE IS ACTUALLY CUT OFF RIGHT THERE AT THE WHITE LINE.
IT'S LAYING ON THE GUARD ROUNDS AT THE WHITE LINE, AND IT'S DARK IN THE MORNING LIKE 4:30-5:00.
YOU'RE NOT CAREFUL A TRUCK WILL COME BY I'M SURPRISED SOMEBODY HADN'T TAKEN A MIRROR OFF YET BECAUSE I ALMOST TOOK MINE OFF.
>> THAT'S ROUTE 10 HEADED TOWARDS TOWARDS HOPEWELL.
>> YES, MA'AM. IT'S LAYING RIGHT PARALLEL WITH THE WHITE LINE ON THE ROAD.
IF SOMEBODY'S PAYING ATTENTION WITH THE WHITE LINE WITH A CAR NEXT TO HIM IN THE MORNING, WITH THE WAY THAT TRAFFIC RUNS THAT TIME IN THE MORNING TO WONDER IF SOMEBODY HADN'T TAKEN A MIRROR OFF.
>> YES, SIR, WE'LL GET THAT TAKEN CARE OF.
>> I APOLOGIZE FOR NOT CALLING YOUR EARLY [OVERLAPPING]
>> I'VE HAD SEVERAL CALLS FROM SOME CITIZENS THAT HAVE SAID THEY CALLED VITA ABOUT GETTING THEIR ROAD PAVED, AND THEY WERE INSTRUCTED THAT THEY NEEDED TO CALL THEIR BOARD OF SUPERVISORS.
I TRIED TO EXPLAIN TO THEM, WE HAVE NO CONTROL OVER ROADS BEING PAVED.
THAT'S YOU GUYS USUALLY PLAN THAT OUT YEARS IN ADVANCE, AND A LOT OF IT IS BASED ON BUDGET.
>> I'M HAVING A STAFF MEETING ON THURSDAY, SO I'LL MENTION IT.
I DON'T KNOW WHERE THAT'S COMING FROM.
MOST OF THE STAFF IN THE FIELD KNOW THAT BECAUSE THEY PREPARE THE ROUTE LISTS FOR US, AND THEN WE REVIEW THEM AND SUBMIT THEM TO THE DISTRICT.
I'M NOT SURE WHERE THAT WOULD BE COMING FROM, BUT I'LL SEE IF I CAN GET THAT RESOLVED.
>> I DON'T KNOW WHERE THEY'RE CALLING, BUT THEY SAID THE LADY ON THE PHONE TOLD THEM THEY NEEDED TO TALK TO THEIR BOARD OF SUPERVISOR MEMBER.
>> THAT'S PROBABLY THE CALL CENTER.
>> ALSO, IT WAS MENTIONED TO ME ABOUT LAKESIDE HAS I WAS ALSO ASKED BECAUSE THE PERSON WHO REACHED OUT TO ME ABOUT LAKESIDE.
ALSO MENTIONED THAT THEY HAD MADE THAT CALL AND WAS TOLD TO CALL THEIR BOS MEMBER.
BUT I HAVE BEEN WORKING WITH MR. HAWTHORNE THAT HE IDENTIFIED IT ON LAKESIDE, THAT THE POSSIBILITY THERE'S A PIPE THERE THAT'S CRACKED.
>> YES, I'M FAMILIAR WITH THAT LOCATION.
>> BUT HE ALSO THE RESIDENT ALSO MENTIONED THERE'S A LOT OF CRACKS AND STUFF IN THE ROAD ALL DOWN THROUGH LAKESIDE.
>> AGAIN I CAN'T I CAN'T TELL YOU WHEN TO PATCH THAT.
I'VE SEEN SOME OF THE PHOTOS, AND I'M NOT SURE IF IT'S ON OUR SCHEDULE OR NOT, I'LL HAVE TO LOOK AT IT.
IT'S PRETTY TYPICAL FOR OLDER ROADS TO GET CRACKING LIKE THAT.
IT'S UNTIL IT GETS TO WHERE IT'S FALLING APART OR COMING OUT OR POPPING OUT.
[00:30:03]
IT'S OTHER THAN BEING PUT ON A ROUTINE SCHEDULE, IT'S NOT A MAJOR CONCERN.>> I THINK THE CONCERN WAS WITH THE FALL AND THE COLD WEATHER COMING THAT, ONCE WE START GETTING THAT WET PRECIPITATION THAT FREEZES, IT'LL PROBABLY MAKE IT CRACK EVEN MORE.
>> THERE'S SEVERAL ROADS IN THERE THAT I SAW SOME PHOTOS ON, BUT FOR SOME REASON, I THINK THEY'RE ON THE SCHEDULE.
>> QUICK QUESTION. I KNOW Y'ALL HAD CUT IT ONE TIME BEFORE, AND IT WAS A BIG DEBATE THAT Y'ALL DON'T CUT THE GRASS, BUT THE DOG BONE.
I NOTICED TODAY IT WAS GETTING A LITTLE TALL.
IS THAT SOMETHING THE COUNTY NEEDS TO BUDGET FOR TO START MAINTAINING, OR CAN Y'ALL GET THAT CUT BEFORE THE SLOVAK FESTIVAL THAT COME IN.
>> NO. SORRY, THAT'S PROBABLY NOT GOING TO HAPPEN BEFORE THIS WEEKEND.
THAT'S OUR BEST PRACTICES, MANUEL.
RAINY SEASONS, A FOURTH CUT WILL OCCUR FROM TIME TO TIME.
>> BUT THAT'S NOT EVEN IN THE SYSTEM YET? MY UNDERSTANDING? THE DOG BOAT?
YEAH. IT'S NOT COMPLETED, BUT WE WOULD START OUR MAINTENANCE.
>> WE WILL EMAIL YOU THE PASSOR.
>> WE ARE GOING TO DO OUR FINAL MODE.
>> YOUR DEVICE IS PULLING THAT UP.
I THINK YOU'D HAVE TO GO INTO YOUR SETTINGS.
>> NOW, CAN I HAVE YOU SIGN OUT? YOU'RE WELCOME? CAN YOU.
AND TRY TO SIGN BACK IN AGAIN.
>> THANK YOU. JUST RESET YOUR PASSWORD, MISS SMITH.
>> OUR FINAL MODE THIS YEAR WILL NOT START UNTIL NOVEMBER 1.
WE'LL DO A LITTER PICK UP AND THEN A FINAL CUT, AND THEN OUR CREWS WILL COME BEHIND AND DO RIGHT AWAY.
>> ANYTHING ELSE, FOR, MISS SMITH.
I'LL LOOK INTO THESE ITEMS, AND I'LL GET BACK WITH YOU.
>> THE NEXT REPORT WE HAVE IS OUR DISASTER RECOVERY PLAN, AND THIS WILL BE FROM MR. BRYAN BAYER, WHO'S OUR EMERGENCY MANAGEMENT COORDINATOR AND MR. ENIS, I GUESS, IF NECESSARY.
>> GOOD EVENING, CHAIRMAN BROWN.
>> MEMBERS OF THE BOARD, MR. STOKE, MS. PASTOR.
BRIEF HISTORY ABOUT [INAUDIBLE].
I SPENT 57 YEARS IN VIRGINIA BEACH, AND SO I HAVE A GRAVE CONCERN WITH NATURAL DISASTERS.
IT'S NOT ABOUT IF IT'LL HAPPEN, IT'S ABOUT WHEN IT'LL HAPPEN.
WHEN I GOT HERE TO PRINCE GEORGE COUNTY, I STARTED ASKING SOME QUESTIONS, ARE WE PREPARED? ONLY TO FIND OUT THAT WE HAVEN'T BEEN NECESSARILY FULLY PREPARED, SO I GOT WITH BRION BEAR AND STARTED ASKING SOME QUESTIONS OF HIM.
WHAT'S OUR PLAN FOR DISASTER RECOVERY DEBRIS MANAGEMENT? I ATTENDED A DISASTER RECOVERY WORKSHOP AT CVWMA, AND I FOUND SOME VERY GOOD INFORMATION.
I'VE GOT A SHORT POWERPOINT PRESENTATION, AND WE'RE GOING TO ENTERTAIN SOME QUESTIONS THAT YOU MIGHT HAVE TOWARD THE END.
[NOISE] CONTRACTS FOR DISASTER RECOVERY.
WHAT ARE THEY AND WHY ARE THEY IMPORTANT IN PLANNING? WELL, FIRST OF ALL, THEY'RE COOPERATIVE CONTRACTS THROUGH CVWMA.
IN 2017, CVWMA PUT OUT AN RFP TO SOLICIT DEBRIS HAULING CONTRACTORS AND DEBRIS MONITORING CONTRACTORS.
THAT CONTRACT HAS BEEN IN PLACE SINCE 2017, AND IT WAS JUST PROVIDED FOR AN ADDITIONAL FIVE YEARS THROUGH MAY 31ST OF 2027.
THEY ALLOW FOR COMPETITIVE BIDDING AND VETTING PROCESS, REASONABLE MARKET PRICING THAT ENSURES COMPLIANCE WITH FEDERAL PROCUREMENT STANDARDS, REDUCES THE LIKELIHOOD OF DISALLOWANCE OR REIMBURSEMENT OF FEMA PUBLIC ASSISTANCE DISASTER GRANTS, DEFINE TERMS, SCOPE OF WORK AND PRICING WITH FLEXIBILITY TO NEGOTIATE DETAILED TERMS WHEN EVENTS OCCUR.
IF IT'S NOT A SEVERE EVENT, THEN NOTICE TO PROCEEDS CAN BE CANCELED.
[00:35:01]
THEY ALSO PROVIDE NOT TO EXCEED PROPOSALS DEPENDING ON THE SEVERITY OF THE IMMINENT STORM THAT'S APPROACHING.IT'S CONTROL OVER ACTIVATION AND MOBILIZATION.
THE GOAL IS TO GET EMPLOYEES BACK TO WORK QUICKER AND OVERALL PREPAREDNESS.
THE KEY HERE IS GOING TO BE COOPERATIVE PURCHASING AGREEMENTS TO ENSURE COVERAGE AND FRONT OF THE LINE SERVICE.
OUR GOAL THIS EVENING IS FOR THE BOARD TO PROVIDE A CONSENSUS TO MOVE FORWARD WITH WHAT I'M ABOUT TO PRESENT.
DEBRIS MANAGEMENT AND MONITORING CONTRACTS, THERE'S ACTIVATION PROCEDURES, ESSENTIALLY, NOTICE TO PROCEED, ONLY IF DESIRED.
WE CAN LOOK AT AN IMMINENT STORM.
WE CAN SAY, IF THE FORECASTERS ARE SAYING IT'S A CATEGORY 1, CATEGORY 2, WHATEVER THE CASE MAY BE.
DO WE CALL IN FOR HELP, OR CAN WE HANDLE THIS OURSELVES? ESSENTIALLY, THIS PLAN IS FOR WORST CASE SCENARIO.
I THINK YOU ALL KNOW ME BY NOW, I LIKE WORST CASE SCENARIOS.
DO NOT NEED A FEMA DECLARATION TO ACTIVATE, REQUIRES MOBILIZATION AND BE FULLY OPERATIONAL FOR CLEARING DEBRIS AND HAULING TO AND FROM DEBRIS MANAGEMENT SITES, PROVIDE TECHNICAL ASSISTANCE, GUIDANCE, AND DOCUMENTATION.
I SHOULD PROBABLY GIVE YOU THIS SLIDE HERE, APOLOGIZE FOR THAT.
GUIDANCE AND DOCUMENTATION IN CONFORMITY WITH ESTABLISHED FEMA AND VDEM GUIDELINES, ENSURES COMPLIANCE WITH 44 CFR 206, WHICH IS FEDERAL DISASTER ASSISTANCE AND TRAINING, ASSISTANCE IN DEVELOPING LOCAL DEBRIS MANAGEMENT PLANS WHICH, THUS FAR, BRION AND I HAVE BEEN SUCCESSFUL IN DEVELOPING A DEBRIS MANAGEMENT PLAN THAT'S IN PROCESS UNDER REVIEW AT DEQ, AND THEN PRICING BONDS AND INSURANCE AND OTHER GENERAL TERMS. LOOKING AT THIS SLIDE HERE, UNDER THE CVWMA UMBRELLA, DEBRIS MANAGEMENT.
THERE'S TWO CONTRACTORS THAT ARE UNDER CONTRACT THROUGH 2027, IT'S CERES ENVIRONMENTAL AND DRC EMERGENCY SERVICES.
FOR THE DEBRIS MONITORING, THERE'S TETRA TECH AND THOMPSON CONSULTING SERVICES.
AGAIN, THEY EXPIRE MAY 31ST, 2027.
MORE THAN LIKELY, THERE WILL BE AN RFP SOLICITED AT THAT TIME FOR CONTRACT EXTENSIONS, AND THEY'RE FOR LOCAL CENTRAL VIRGINIA JURISDICTIONS.
THE APPROACH WITH ALL OF THESE FOUR CONTRACTORS, AGAIN, WE CAN SELECT WHOMEVER WE WANT OF THE FOUR.
IT'S A CLEAR SKIES APPROACH, PRE-SEASON COORDINATION.
FIRST THINGS FIRST WOULD BE ENTERING INTO COOPERATIVE PURCHASING AGREEMENTS, WHICH IS A NO MONEY UP FRONT APPROACH.
THERE IS NO MONEY, WOULD EXCHANGE HANDS, NO INVOICING OF ANY KIND UNTIL THERE'S AN IMMINENT STORM COMING, AND WE ISSUE A NOTICE TO PROCEED.
DURING THE CLEAR SKIES APPROACH, PRE-SEASON COORDINATION, TABLETOP EXERCISES, REVIEW CLIENT EMERGENCY OPERATIONS, AND DISASTER RECOVERY PLANS, IDENTIFY AND SECURE RALLY POINTS, STAGING AREAS, DEBRIS MANAGEMENT, SITES, AND LANDFILLS AND MORE.
I DON'T HAVE THIS BULLET, I PROBABLY SHOULD HAVE ADDED IT.
I THINK THIS IS A VERY IMPORTANT DETAIL HERE IS WEATHER MONITORING.
THESE CONTRACTORS ARE AT THE READY.
THEY'RE LOOKING AT A 96-24 HOUR WINDOW.
IF THERE'S AN IMMINENT STORM COMING, THE CONE OF UNCERTAINTY IS POINTING OUR DIRECTION, THEY START COMMUNICATING WITH US.
DO YOU NEED US? YES, WE NEED YOU.
THEN DURING THE STORM OR PRIOR TO THE STORM, THEY BEGIN TO MOBILIZE WITH A NOTICE TO PROCEED, PROVIDE AN EOC PRESENCE, COMMUNICATE FREQUENTLY WITH CLIENTS REGARDING RAMP-UP ACTIONS TAKEN AND ACTIONS PLANNED, AND EXECUTE DEBRIS MISSION IN A MANNER TO ENSURE FEMA ELIGIBILITY.
I THINK THIS IS A KEY COMPONENT HERE IS ENSURING THE FEMA ELIGIBILITY, AND THEN ULTIMATELY OUR COMPLETE SATISFACTION.
THE ROLE OF A DEBRIS MONITORING CONTRACTOR IS HAVING A DISASTER DEBRIS MONITORING PROGRAM, IT'S NECESSARY FOR APPLYING FOR FEDERAL GRANTS.
IT'S IMPORTANT TO HAVE AN EXPERIENCED DEBRIS MONITORING CONTRACTOR TO ENSURE FEMA PUBLIC ASSISTANCE, ELIGIBILITY, AND MAKE SURE THOSE REQUIREMENTS ARE MET.
DOCUMENTATION IS GOING TO BE CRITICAL, AND AUDITS ARE INEVITABLE.
FEMA HAS FEWER BOOTS ON THE GROUND MOVING FORWARD.
WE DON'T KNOW WHAT THE STATUS OF FEMA IS GOING TO BE JUST TWO YEARS FROM NOW, EVEN NEXT YEAR.
DOING THE RIGHT THINGS DURING A RECOVERY EVENT WILL ENSURE OUR ABILITY
[00:40:02]
TO APPLY FOR AND RECEIVE REIMBURSEMENT FOR OUR EXPENSES IN THE EVENT OF A NATURAL DISASTER.KEY TASKS OF A DEBRIS MONITORING CONTRACTOR IS DEBRIS MANAGEMENT SITE PERMITTING, TRUCK CERTIFICATION, RIGHT OF WAY MONITORING, HAZARDOUS TREE MONITORING, DMS MONITORING, DATA MANAGEMENT, INVOICE RECONCILIATION, AND FEMA REIMBURSEMENT SUPPORT, WHICH IS KEY.
I WON'T GO OVER EVERY SINGLE POINT HERE IN THIS SLIDE.
THIS IS A DEBRIS MONITORING PROCESS.
IT BEGINS INITIALLY WITH TRUCK CERTIFICATION.
I KNOW A LOT OF RURAL COUNTIES WILL SAY, HEY, WE'VE GOT A BUNCH OF PEOPLE HERE THAT HAVE CHAINSAWS AND TRUCKS, AND WE CAN CLEAR THE ROADS OURSELVES.
THE PROBLEM WITH THAT APPROACH IS IF WE DON'T DOCUMENT ALONG THE WAY, OUR EFFORTS UP TO AND INCLUDING MILEAGE, CUBIC YARDS OF DEBRIS MANAGED, THEN WE DON'T ENSURE OURSELVES PROPER REIMBURSEMENT FROM FEMA OR VDEM.
IT BEGINS WITH TRUCK CERTIFICATION, THEN COLLECTION, MONITORING, LOAD TICKET CERTIFICATION, LOAD TICKET DATA, DISPOSAL SITE RECEIVING, AND THEN DISPOSAL SITE DATA UPLOAD.
THIS PROVIDES US SOME VALUABLE INFORMATION, ESPECIALLY WITH REGARDS TO PUBLIC INFORMATION-SHARING.
DEBRIS REMOVAL MONITORING, DEBRIS MONITOR IS NECESSARY TO APPLY FOR FEMA CATEGORY A, DEBRIS REMOVAL OR REIMBURSEMENT.
FEMA HAS EXTENSIVE AND SOMETIMES CONFUSING DOCUMENTATION REQUIREMENTS, PROVIDES CONTRACTOR OVERSIGHT, QUALITY ASSURANCE, QUALITY CONTROL, AND FRAUD PROTECTION, AND THE COST OF DEBRIS MONITORING IS ELIGIBLE FOR FEMA REIMBURSEMENT.
ESSENTIALLY, THE APPROACH HERE WITH DEBRIS REMOVAL IS AN INITIAL FIRST PASS, WHICH IS TO CLEAR THE ROADS.
THE QUICKER WE CAN CLEAR THE ROADS, THE QUICKER WE CAN GET EMERGENCY RESPONDERS OUT TO THE CITIZENS.
SECOND PASS WOULD BE VEGETATIVE PILES, CONSTRUCTION AND DEMOLITION DEBRIS, AND THEN FINAL THIRD PASS WOULD BE ANY REMAINING DEBRIS.
THE IDEA HERE IS TO GET BACK TO BUSINESS AS QUICKLY AS POSSIBLE.
ADDITIONAL DEBRIS REMOVAL MONITORING, ADDITIONAL RESPONSIBILITIES: SUPPORT PLANNING AND PREPAREDNESS ACTIVITIES, PROVIDE DEBRIS PROGRAM, MANAGEMENT, AND IMPLEMENTATION; ONBOARDING AND TRAINING OF EMPLOYEES, MEASURE AND CERTIFY DEBRIS REMOVAL TRUCKS AND TRAILERS WHICH IS KEY FOR THE DOCUMENTATION WHEN YOU'RE AUDITED FROM FEMA.
DID YOU DO ALL THE RIGHT THINGS ALONG THE WAY TO GET THE MONEY YOU'RE ASKING FOR? THERE'S A LAUNDRY LIST OF ADDITIONAL RESPONSIBILITIES.
I THINK COUPLE OF THE KEY ONES HERE FOR ME IS PROVIDE DAILY PROGRESS REPORTING FOR OUR PUBLIC INFORMATION OFFICER.
THIS IS VALUABLE INFORMATION TO PUT OUT TO THE CITIZENS, PROVIDE DATA TO ESTABLISH AND MAINTAIN PROGRESS MAPS OF DEBRIS COLLECTION.
WE'RE GOING TO GET THOSE CALLS. WHERE ARE WE AT? HOW ARE WE GOING TO BE BACK TO BUSINESS? WE'LL BE ABLE TO PROVIDE THAT INFORMATION REAL TIME.
THERE WE GO. DEBRIS MANAGEMENT SITES.
TEMPORARY DEBRIS MANAGEMENT SITES ARE PRE-AUTHORIZED THROUGH DEQ.
CURRENTLY, WE'VE IDENTIFIED THREE LOCATIONS.
WE'VE GOT MIDDLE ROAD WATER TOWER, CARSON FIRE STATION NUMBER 3, AND UNION BRANCH CONVENIENCE CENTER.
WE'RE STILL WORKING ON 2-3 MORE SITES.
IDEALLY, THESE SITES WILL PROVIDE TEMPORARY STAGING SITES PRIOR TO FINAL DISPOSAL METHODS OF REDUCTION, WHICH IS GRINDING, BURNING, CHIPPING, COMPACTION, CRUSHING.
THE NUMBER AND LOCATION OF TEMPORARY DEBRIS MANAGEMENT SITES IS THE NUMBER 1 FACTOR DRIVING THE SPEED AND EFFICIENCY OF DEBRIS REMOVAL.
THEN ULTIMATELY, DMS PLACEMENT ANALYSIS.
WHAT'S THE DRIVE TIME ONE WAY, ROUND TRIP? THE SHORTER THE TRIPS, THE QUICKER WE CAN GET THE ROADS CLEARED, THE LESS FINANCIAL IMPACT AND LESS BURDEN ON THE CITIZENS OF PRINCE GEORGE COUNTY.
THEN RELATIONSHIPS TO POPULATION CENTERS, AND OBVIOUSLY, WE'RE GOING TO ALWAYS BE AWARE OF THE RELATIONSHIP TO FLOODPLAINS.
THERE YOU GO. IN SUMMARY, IF WE ENTER INTO AGREEMENTS WITH THESE CONTRACTORS, DEBRIS HAULERS, AND IT'S A PIECE OF PAPER, IT'S A COOPERATIVE PURCHASING AGREEMENT WITH ONE OR BOTH OF THE DEBRIS HAULERS,
[00:45:05]
ONE OR BOTH OF THE DEBRIS MONITOR COMPANIES.IN THE EVENT OF A NATURAL DISASTER, WE CHOOSE ONE FROM THE OTHER TABLE, WE DO EVERYTHING CORRECTLY, THEN THE FEDERAL SHARE TYPICALLY IS 75% OF ELIGIBLE COSTS WITH THE 25% BEING THE RESPONSIBILITY OF THE APPLICANT, WHICH IS PRINCE GEORGE COUNTY.
MY UNDERSTANDING IS VDEM, IN MOST CASES, WILL PICK UP THE ADDITIONAL 25%.
IF WE DO THE DOCUMENTATION CORRECTLY, WE CROSS OUR TS, AND WE DOT OUR IS.
IT SHOULD BE NOTED HERE, HURRICANE HELENE AND MILTON FOR A PERIOD OF 120 DAYS FROM START OF THE INCIDENT PERIOD, FEMA AUTHORIZED PROVIDING FEDERAL FUNDING FOR CATEGORY A AND CATEGORY B AT 100% OF ELIGIBLE COSTS.
I'M PERSONALLY FOND OF THIS PLAN.
IN ADDITION TO OUR DEBRIS MANAGEMENT PLAN, I'M CONFIDENT THAT IF WE HAVE AN EVENT, WE CAN TAKE CARE OF BUSINESS, GET BACK TO BUSINESS, AND RECOUP OUR COSTS AND NOT BURDEN THE COUNTY UNNECESSARILY FOR THOSE EXPENSES.
I'LL BE OPEN TO ANY QUESTIONS YOU MIGHT HAVE AT THIS TIME.
>> DOES ANY BOARD MEMBERS HAVE ANY QUESTIONS FOR EITHER MR. YNEZ OR MR. BEAR?
>> YOU'RE TALKING ABOUT TRUCK CERTIFICATION.
ARE WE TALKING ABOUT ROADWAY CLEANING FIRST?
>> ARE WE SAYING THAT PRIVATE DUMP TRUCKS, WHATEVER, WE CAN'T USE THOSE?
THE PROBLEM, IF WE DON'T CERTIFY THEM PROPERLY, THEY HAVE TO BE MEASURED.
THEY HAVE TO DETERMINE HOW MANY CUBIC YARDS OF MATERIAL CAN THEY HOLD? IF WE CERTIFY THEM AND WE PROVIDE THE PROPER DOCUMENTATION OF THE CERTIFIED TRUCK, HOW MANY LOADS IT TOOK, HOW MANY MILES IT TRAVELED, HOW MANY RUNS IT MADE? THAT STRENGTHENS OUR ABILITY TO GET THROUGH THE AUDITING PORTION OF THE PROGRAM AND RECEIVE OUR FUNDING.
>> I CAN ANSWER YOUR QUESTION A LITTLE BIT TOWARDS THAT OF GETTING THEM CERTIFIED AND HAVING THIS CONTRACT IN PLACE AHEAD OF TIME, SAVES US TIME.
>> I'M GOING TO STOP YOU RIGHT THERE BECAUSE HERE'S THE THING, AND THAT'S WHAT I WAS WORKING TO WITH YOU.
WE HAVE AN ABUNDANCE OF PRIVATE ROADS IN THIS COUNTY THAT VDOT DOES NOT COME DOWN.
WHAT ARE THOSE PEOPLE SUPPOSED TO DO WITH THE DEBRIS IS THEY CUT THEIR WAY OUT, WHICH WHERE I LIVE AT.
I'VE BEEN ON THAT END OF THE STORM A COUPLE OF TIMES.
>> THAT'S AN EXCELLENT QUESTION.
THE SECOND PASS THAT I ALLUDED TO, FIRST PASS IS MAIN COUNTY ROADS.
SECOND PASS IS GOING TO BE THE BACK ROADS.
BUT THROUGH PROPER AND EXTENSIVE PUBLIC INFORMATION-SHARING, WE CAN NOTIFY THE RESIDENTS THAT, YOU CAN TAKE YOUR DEBRIS OUT TO THE STREETS EDGE.
WE WANT YOU TO SEPARATE THESE WHITE GOODS HERE, VEGETATIVE DEBRIS HERE, CONSTRUCTION AND DEMOLITION DEBRIS HERE.
THE SECOND PASS CONSISTS OF GOING AFTER THOSE ITEMS AFTER THE MAIN ROADS ARE CLEARED, AND WE CAN ENSURE THAT WE CAN GET FIRE AND EMS OUT TO OUR PEOPLE.
>> BUT ARE WE GOING TO BE GOING DOWN PRIVATE ROADS?
>> WE'RE GOING TO BE GOING DOWN SOME PRIVATE ROADS.
>> YOU SEE, THAT DOESN'T SQUARE WITH ME BECAUSE IF WE'RE GOING TO BE DOING THIS, WE NEED TO DO IT FOR EVERY CITIZEN IN THE COUNTY.
WE NEED TO HAVE DEBRIS REMOVAL ACROSS THE BOARD FOR EVERYBODY.
THE NEAT THING ABOUT ENTERING INTO THE CONTRACTS WITH THE DEBRIS HAULER IS WE CAN TAILOR WHAT WE WANT THEM TO DO.
THINGS THAT WE WILL GET FEMA REIMBURSEMENT FOR, THEY WILL NOTIFY US TO SAY, YES, THESE ARE THE THINGS THAT YOU'LL BE COVERED FOR.
THE PRIVATE ROADS. WE CAN ABSOLUTELY DO THOSE FOR YOU.
THOSE MAY BE COSTS THAT YOU MAY NOT BE ABLE TO REIMBURSE FOR.
>> I DON'T EVEN THINK IT'S AS MUCH AS PEOPLE WOULD WANT YOU ALL DO IN THE PRIVATE ROAD, BUT THEY WOULD WANT YOU TO TAKE IF WE TOLD THEM WHERE TO TAKE IT, WHAT THEY NEED TO DO, IT MAY BE PICKUP TRUCKS, IT MAY BE A SINGLE AXLE DUMP TRUCK.
BUT I JUST WANT TO MAKE SURE WE HAVE SOMETHING IN PLACE FOR THOSE PEOPLE THAT WHEN THEY START CLEANING UP THEIR ROADS, THEY HAVE SOMEWHERE TO TAKE THE DEBRIS TOO THEN.
>> LET ME ANSWER THAT QUESTION BECAUSE THOSE ARE WHAT THE DEBRIS SITES FOR.
NOT ONLY WOULD THEY TAKE THE CONTRACTORS, BUT RESIDENTS COULD BRING IT TO THOSE SITES FOR DISPOSAL.
THAT'S COVERED UNDER FEMA, TO GET RID OF EACH LOAD AND PROPERLY.
THAT'S BE PART OF OUR MESSAGING BEFORE THIS STORM EVEN OCCURS.
IF THIS IS WHAT YOU DO WITH YOUR DEBRIS, IF YOU WANT TO DO A STREET SIDE, THIS IS WHERE YOU TAKE IT TO DELIVER ANY DEBRIS THAT ARE NOT STREET SIDE THAT ARE STILL BE COVERED.
ALL THAT IS REIMBURSABLE IF WE HAVE THAT POTENTIAL.
IF WE DON'T TRACK IT FROM WHAT THEY CALL FROM THE CRADLE DEGRADE FROM THE TIME THAT DEBRIS HITS THE GROUND TO THE TIME IT IS TOTALLY DESTROYED, FEMA WILL NOT COVER, THE STATE WILL NOT COVER IT.
BUT IF WE DO EVERYTHING PROPERLY,
[00:50:01]
WE HAVE A BETTER CHANCE FOR THAT RECOVERY BECAUSE THERE'S TWO THINGS LIKE FOR US TO BE AN EMERGENCY PAIR.BE PREPARED SO WE CAN GET BACK INTO WORK AND GET THE COMMUNITY BACK WHERE THEY NEED TO BE.
I DON'T WANT TO PAY FOR IT. THAT'S MY APPROACH.
THAT'S WHAT I'M GOING TO TRY TO DO TO MAKE SURE WE'RE COVERED DOING EVERYTHING PROPERLY SO THAT WE HAVE THAT CHANCE TO RECOVER.
NOT ONLY THAT DOESN'T HAVE TO BE CALLED A DISASTER, BUT THE GRANTS WILL COME DOWN THE ROAD.
WE'VE HAD A FEW GRANTS THIS PAST FEW YEARS THAT WE MISSED OUT ON FOR ICE STORMS AND OTHER EVENTS THAT WE DIDN'T TRACK, SO WE'RE NOT ABLE TO COLLECT ON IT.
I DON'T WANT US TO BE IN THAT BOAT.
>> I THINK YOU SAID IT, KEY IS GOING TO BE COMMUNICATION, LETTING PEOPLE KNOW WHAT THEY NEED TO DO, AND I JUST WANT TO MAKE SURE THEY'RE COVERED.
>> ANY OTHER QUESTION? GO AHEAD. MR. [INAUDIBLE]
>> FIRST OFF, IF I AGREE WITH WHAT MR. COX SAID.
WHO IS BASICALLY GOING TO LEAD THIS FOR THE COUNTY? IS YOU, MR. BARRY OR [OVERLAPPING]
>> WE HELP MANAGE THAT TO IF WE GET NOTIFICATION OF A DEBRIS AND REMOVAL.
BECAUSE LET ME TELL YOU THERE'S ANOTHER ASPECT OF THIS CONTRACT THAT'S GOING TO BENEFIT THE COUNTY TREMENDOUSLY ON MY THOUGHT IS WHEN STORMS COME THROUGH, FIRE DEPARTMENT GETS TONED OUT REMOVING TREES, CONSTANT.
WE ARE ABLE TO DO UNDER THIS CONTRACT, AND UNDER FEMA REIMBURSEMENT, WHAT THEY CALL BE ABLE TO GET CUT AND PUSH OR CUT AND TOSS, WE HAVE CREWS.
THAT'S ALL THEY DO IS CLEARING THE ROADS SO THE FIRE DEPARTMENT AND EMS AND POLICE CAN DO FIRE EMS AND POLICE WORK.
THAT WE HAVE CREWS OUT THERE CLEARING THE ROADWAYS TO OPEN UP THE ROADS QUICKER AND FASTER, THAT THEY ALL THEY DO IT INITIALLY WOULD CUT WHAT'S IN THE ROADWAY AND THROW IT TO THE SIDE AND WOULD BE PICKED UP LATER.
CAN BE TAKEN BY THE COUNTY OR TO THESE DIFFERENT SITES.
BUT RIGHT NOW, PRINCE GEORGE UTILIZED FIRE DEPARTMENT AND VOLUNTEERS TO CLEAR THE ROADWAYS WHEN WE COULD ACTUALLY UTILIZE THEM FOR FIRE AND EMS TYPE OF RESPONSE.
A LOT SAYS, EVERYBODY HAD A CHANCE I WAS OUT CUTTING IT AND LOST POWER FOR ABOUT 14 DAYS.
I LIVED THROUGH THAT. >> THAT'S ALL I GOT.
>> WHAT IS IN PLACE CURRENTLY?
>> GOOD QUESTION. RIGHT NOW, THERE'S NOTHING IN PLACE.
>> WE HAD AN IMPRESSION THAT WE HAD A CONTRACT IN PLACE.
IT WAS NEVER FOLLOWED THROUGH BEFORE US.
THEN WHEN I FIRST GOT HERE, I HAD A MEETING ADDRESSING THAT, HEY, WE NEED TO HAVE THIS IN PLACE.
AT THE TIME, THE IMPRESSION WAS WE HAD IT IN PLACE.
BUT AS WE LOOKED INTO IT, WE FOUND THAT WE'RE NOT COVERED LIKE WE SHOULD.
>> NOW, ARE YOU TALKING ABOUT FEMA IN PLACE, OR ARE YOU TALKING ABOUT LOCAL CONTRACTORS IN PLACE? BECAUSE I'VE BEEN ON A FIRE SCENE AND REQUESTED LOCAL CONTRACTORS AND THEY BROUGHT WHEEL LOADERS, EXCAVATORS, THINGS LIKE THAT, AND OPENED THE ROADS.
>> THAT'S DIFFERENT. THIS IS STRICTLY BREED REMOVAL DURING A DISASTER [OVERLAPPING] WHATEVER NATURAL DISASTER THAT WOULD BE COVERED UNDER THAT.
>> WHAT DID WE DO IN '04, '05 WHEN WE HAD THAT HURRICANE? DID WE HAVE AN AGREEMENT WITH FEMA THEN? IT JUST DIDN'T GET RENEWED, OR.
>> WE WOULD HAVE TO GO WHAT THEY CALLED TO GO AFTER OUR REIMBURSABLE, WHICH WE HAD NOTHING DONE BECAUSE IF YOU REMEMBER, THE DUMPS WERE FULL OF THE DEBRIS FOR YEARS, WE JUST GOT RID OF THEM AT OUR COST.
THERE WAS NOTHING IN PLACE TO GET THAT TO BE DISPOSED OFF AND GET REIMBURSED.
>> ONE OF THE DUMP SITES WAS WHERE THE MIDDLE ROAD SCHOOL IS NOW CURRENTLY.
THAT DIDN'T JUST GET CLEANED UP.
>> NO, I'M TALKING ABOUT THE ACTUAL CONVENIENCE CENTER.
THE ONE OVER IN UNION BRANCH ROAD, IF YOU COULD LOOK PAST THE DUMPSTER FOR YEARS, THERE WAS PILES OF TREES AND DEBRIS, AND SO THOSE ARE FROM THE STORMS THAT WE TOOK THERE OURSELVES, AND THEN FINALLY GOT PAID TO HAVE THEM REMOVED, NONE OF THAT WAS REIMBURSABLE, BECAUSE WE DIDN'T HAVE ANYTHING IN PLACE.
THIS WOULD COVER US TO MAKE SURE THAT WE WOULD HAVE THAT IN PLACE.
THAT IF IT IS REIMBURSABLE, THAT WE CAN GET THAT MONEY REIMBURSED WHERE IT WILL NOT IMPACT THE COUNTY AS MUCH.
>> WHAT IS IT YOU NEED FROM US?
>> A CONSENSUS TO MOVE FORWARD WITH ENTERING INTO THE COOPERATIVE PURCHASING AGREEMENTS WITH A DEBRIS HAULER AND A DEBRIS MONITORING CONTRACTOR.
ESSENTIALLY, THERE'S NO MONEY UP FRONT.
IF WE NEED THEM, WHEN WE NEED THEM TO ISSUE A NOTICE TO PROCEED, AND THEN WE DISCUSS THEIR PROPOSAL, HEY, THIS IS A CAT 2 STORM, CAT 3 STORM, WE'RE ANTICIPATING X AMOUNT OF DEBRIS.
IT SHOULD BE THIS MUCH MONEY, NOT TO EXCEED, AND IF WE GET CLOSE TO THAT, AND WE FEEL LIKE WE'RE PRETTY WELL CLEARED.
WE CAN STOP IT AT THAT POINT, THE INVOICING STOPS, AND THEN WE GO AFTER OUR SHARE FROM FEMA AND V-DEM AS A RESULT OF OUR EFFORTS.
>> WHO SIGNS THAT? THAT WOULD BE-
[00:55:01]
>> IS THAT MR. STOKE, IS THAT?
>> WHAT WE'VE HAD IN PLACE THUS FAR SINCE 2017 IS COOPERATIVE CONTRACTS THROUGH CVWMA WITH THESE FOUR CONTRACTORS.
WE, PRINCE GEORGE'S COUNTY DID NOT SIGN THEM ON THE DOTTED LINE SAYING, WE WANT TO BE FIRST IN LINE WHEN ONE OF THESE EVENTS HAPPENS.
IF WE DO THIS, WE CAN ASSURE OURSELVES FIRST LINE SERVICE IN THE EVENT OF A DISASTER.
OUR NEIGHBORING COUNTIES WHO HAVEN'T SEEN THE VALUE AND TAKEN THIS APPROACH, THEY'LL BE NEXT.
THESE CONTRACTORS ARE LARGE ENOUGH.
THEIR NATIONWIDE CONTRACTORS BEEN ALL FOUR OF THEM BEEN DOING THIS FOR DECADES.
HAVE THE RESOURCES AND SUBCONTRACTOR RESOURCES TO NOT ONLY TAKE CARE OF PRINCE GEORGE'S COUNTY, BUT IF CHESTERFIELD COUNTY HAS THEM UNDER CONTRACT, AS WELL, HANOVER COUNTY, THEY HAVE ENOUGH RESOURCES TO MEET EVERYONE'S NEEDS, AND THE WHOLE GOAL IS ENSURE THAT WE HAVE THE ABILITY TO GET OUR MONEY BACK, CLEAR THE ROADS QUICKLY AND GET BACK TO BUSINESS.
>> I'LL START THEN ON THE END, [INAUDIBLE].
>> I'M GOING TO ABSTAIN. BUT I'VE DONE WORK WITH THESE COMPANIES.
>> YOU HAVE THREE. YOU HAVE A MAJORITY.
MR. PUGH ABSTAINED. YOU'RE GOOD?
>> YES, SIR. THANK YOU BOTH. THANK YOU FOR KEEPING US PREPARED.
THE NEXT ITEM WE HAVE IS A PROJECT PLAN FOR ZONING AND SUBDIVISION ORDINANCES, AND THAT IS GOING TO BE MR. GRAVES.
>> GOOD EVENING, CHAIRMAN BROWN, MEMBERS OF THE BOARD.
>> MS. PASTOR. NO POWERPOINT FOR THIS.
I'M JUST GOING TO TALK IN RELATION TO WHAT YOU HAVE IN YOUR PACKET, WHICH IS A PROJECT PLAN FOR UPDATING THE ZONING ORDINANCE AND SUBDIVISION ORDINANCES.
AS YOU KNOW, YOU'VE GOT THE COMPREHENSIVE PLAN, WHICH IS NEARING THE FINISH LINE.
TENTATIVELY, THAT WILL BE COMPLETE, OR IT'S SCHEDULED FOR THE BOARD TO HAVE THE CHANCE TO VOTE ON ADOPTING THAT IN DECEMBER.
AFTER THAT'S COMPLETE, IT'S TIME TO BEGIN WORK ON THIS ZONING AND SUBDIVISION ORDINANCES UPDATE.
THOSE TWO ORDINANCES ARE CHAPTER 90 AND CHAPTER 70 OF THE COUNTY CODE.
OF COURSE, THERE'S OTHER CHAPTERS BESIDES THAT, BUT WE'RE JUST TALKING ABOUT THOSE RIGHT NOW.
AS YOU WILL CERTAINLY RECALL FROM ANY DISCUSSIONS ABOUT DIFFERENT TOPICS ABOUT ZONING AND SUBDIVISION OVER TIME, BOTH OF THE ORDINANCES ARE DUE FOR A MAJOR UPDATE.
THE THREE MAIN REASONS A MAJOR UPDATE IS NEEDED JUST TO RECAP ARE NUMBER ONE TO BRING THE ORDINANCES UP TO A MODERN STANDARD OF USER FRIENDLINESS AND EASY TO READ AND TO USE MODERN TERMINOLOGY.
MUCH OF THE ZONING ORDINANCES BASED ON WHAT WAS ORIGINALLY ADOPTED IN 1965, AND THEN IT WAS ADDED TO OVER TIME.
BUT YOU'VE STILL GOT STUFF REACHING BACK IN TIME DECADES AGO.
SECONDLY, YOU NEED TO COMPLY WITH VARIOUS MANDATES FROM THE VIRGINIA GENERAL ASSEMBLY, AND THEN ALSO YOUR CURRENT ADOPTED COM PLAN AND THE DRAFT COM PLAN RECOMMEND CHANGES TO LAND USE REGULATIONS.
THAT WOULD TRIGGER THE NEED TO UPDATE ZONING ORDINANCE AND THE SUBDIVISION ORDINANCE.
AS I MENTIONED, YOU'VE GOT A DRAFT PROJECT PLAN IN THERE.
THERE'S THREE DIFFERENT COLORS THAT YOU'LL SEE.
THE PROJECT PLAN MAPS OUT GENERALLY HOW STAFF PROPOSES TO GO ABOUT THIS PROCESS AND WORKING WITH A CONSULTANT.
AS YOU CAN SEE IN THE PACKET, THERE'S A PHASE ZERO, WHICH IS BASICALLY JUST PREPARING.
PHASE 1 AND A PHASE 2, SO BASICALLY TWO MAIN PHASES OF WORK.
STAFF IS ALREADY, IF I'M JUST GOING THROUGH THESE COLORS HERE, PHASE 0, MOSTLY COMPLETED PLANNING PHASE, THE STAFF HAS DRAFTED THIS PROJECT PLAN.
WE'VE DRAFTED A NEW PROPOSED STRUCTURE, BASICALLY TABLE OF CONTENTS FOR THE ZONING ORDINANCE AND THE SUBDIVISION ORDINANCE AND BEGUN DISCUSSIONS WITH A POTENTIAL CONSULTANT FOR ASSISTING WITH THE PROCESS TO UPDATE THESE.
PHASE 1 THE BLUE COLOR IS MULTIPLE PARTS.
PART 1 IS ABOUT UPDATING ENVIRONMENTAL PROTECTION ORDINANCES, LIKE FLOODPLAIN AND CHESAPEAKE BAY PROTECTION.
THAT WOULD BE USING THE LATEST MODEL ORDINANCES THAT ARE AVAILABLE.
THIS WOULD IMPROVE THE READABILITY AND ORGANIZATION OF THE ORDINANCES FOR THOSE TOPICS, BUT FOR THE MOST PART, WE'RE NOT CHANGE ANY EXISTING RULES.
PART 1 ALSO INCLUDES UPDATING THE SUBDIVISION ORDINANCE.
THAT'S A HUGE PART ON ITS OWN, AND THE GOAL THERE IS TO ACHIEVE
[01:00:01]
STATE CODE COMPLIANCE AND SUPREME COURT CASE LAW COMPLIANCE.AS WITH THE ENVIRONMENTAL UPDATES, THIS GENERALLY DOES NOT INCLUDE CHANGING THE RULES, ONLY COMPLYING WITH WHAT THE STATE REQUIRES AND MAKING EVERYTHING EASIER TO READ AND USE.
PART 2 IS REALLY ABOUT MAKING THE ZONING ORDINANCE USER FRIENDLY BY CHANGING THE STRUCTURE, PUTTING THE LAND USES IN A SINGLE EASY TO USE TABLE, ADDING AND UPDATING DEFINITIONS FOR LAND USES.
THE SAME PHILOSOPHY WOULD BE APPLIED HERE TO DIMENSIONAL REQUIREMENTS LIKE SETBACKS FOR DISTANCE TO PROPERTY LINES FOR BUILDINGS.
BUT AGAIN, NOT CHANGING THE RULES, JUST MAKING IT MUCH EASIER TO UNDERSTAND AND USE.
PART 2 IS PLANNED TO INCLUDE SOME PUBLIC INPUT REGARDING A TOPIC LIKE SIGNS.
PART 3 WOULD INVOLVE UPDATING MORE OF THE ZONING ORDINANCE THAT WASN'T ALREADY COVERED IN THOSE PREVIOUS PARTS.
AGAIN, THIS IS WITH MINIMAL OR NO RULE CHANGES.
ONCE PHASE 1 IS DONE, YOU WOULD HAVE THE GROUNDWORK IN PLACE THAT EVERYONE WOULD HAVE A EASIER TO USE ORDINANCE, BETTER ORGANIZATION, LIKE MORE MODERN TERMINOLOGY.
YOU HAVE A GOOD BASIS TO START FROM FOR PHASE 2, PHASE 2 WOULD BE WHERE YOU BEGIN TO CONSIDER RULE CHANGES IN THAT PHASE FOR DIFFERENT TOPICS.
A CONSULTANT WOULD LEAD THE PUBLIC INPUT FOR THOSE RULE CHANGES, AND THE PUBLIC WOULD HAVE A CHANCE TO BE INVOLVED IN INPUT FOR THOSE DIFFERENT TOPICS.
THAT'S AN OVERVIEW OF THE PROJECT PLAN.
FOR THE NEXT STEPS ON THIS AT YOUR OCTOBER 28 BOARD MEETING, STAFF PLANS TO PROVIDE YOU WITH DRAFT RESOLUTIONS TO INITIATE THE ZONING ORDINANCE AMENDMENT PROCESS AND THE SUBDIVISION ORDINANCE PROCESS.
THAT'S SOMETHING THAT YOU'VE GOT TO HAVE SOME RESOLUTION IN PLACE SAYING, WE WANT TO GO FORWARD.
UPDATE THIS AND THAT AT A HIGH LEVEL.
WE'LL HAVE THOSE DRAFT RESOLUTIONS FOR YOUR REVIEW ON OCTOBER 28, AND IF YOU ADOPT THEM, THEN WE WOULD OFFICIALLY BEGIN AND PROCEED WITH THE PROCESS.
THEN THE NEXT STEP AFTER THAT WOULD BE IN NOVEMBER OR DECEMBER.
WE WILL BRING YOU A DRAFT CONTRACT TO CONSIDER GOING FORWARD WITH A CONSULTANT TO DO THE WORK.
AGAIN, THIS IS VERY MUCH A STAFF AND CONSULTANT WORKING TOGETHER PROCESS.
THE REASON IT'S IN MULTIPLE PHASES, SO YOU CAN GET THE BENEFITS OF HAVING UPDATED ORDINANCE AND BE THINKING ABOUT IT OVER TIME, RATHER THAN TRY TO TAKE IT ALL AT ONCE AND UPDATE IT AFTER THREE YEARS HAS PASSED BY.
WE THINK THIS WILL BE A SMOOTHER OVER TIME WAY TO DO IT.
THAT CONCLUDES EVERYTHING I HAD PLANED TO SHARE ABOUT THIS PROJECT PLAN.
DO YOU HAVE ANY QUESTIONS OR FEEDBACK ABOUT THAT?
>> ANY QUESTIONS FOR, YES, SIR.
>> I GOT ONE. I GET THE THING WITH THE STATE AND THE SUPREME COURT.
BUT GATHERING THE PUBLIC INPUT, HOW'S THAT GOING TO BE HANDLED?
WE WOULD LEAVE THAT UP TO A CONSULTANT, AND WE'RE STILL IN DISCUSSIONS WITH CONSULTANT ABOUT HOW HOW THAT WOULD LOOK.
>> YOU'RE TALKING ABOUT HAVING SOME SEVERAL MEETINGS OR SOMETHING TO GIVE PEOPLE OPPORTUNITY TO ASK QUESTIONS?
>> YES. NO MATTER WHAT BEFORE YOU ADOPT ANY ORDINANCE CHANGE, THE PUBLIC INPUT WOULD BE ESPECIALLY BEFORE YOU BEGIN DRAFTING THE CHANGES TO ANYTHING.
BUT FOR ANY ORDINANCE UPDATE, YOU OF COURSE HAVE THE PUBLIC HEARINGS WITH THE PLANNING COMMISSION AND THE BOARD.
THERE WILL ALWAYS BE MULTIPLE CHANCES FOR PUBLIC INPUT ON THIS STUFF, AND THE PUBLIC WILL HAVE A CHANCE TO REVIEW THIS STUFF.
AGAIN, WITH MULTIPLE PHASES, PEOPLE WILL HAVE MULTIPLE SHOTS AT THIS.
IT'S NOT GOING TO BE EVERYTHING ALL AT ONCE HIGH PRESSURED AFTER THREE YEARS.
>>THANK YOU. THAT'S ALL. MR. COX.
>> YOU MENTIONED BEING OUT OF COMPLIANCE.
CAN YOU GIVE ME SOME EXAMPLES OF WHERE WE'RE OUT OF COMPLIANCE WITH THE STATE?
>> ONE EXAMPLE WOULD BE TERMINOLOGY ABOUT MANUFACTURED HOMES.
CURRENTLY, THE ZONING ORDINANCE HAS A REQUIREMENT THAT THEY BE A CERTAIN WIDTH, AND THAT'S OUT OF COMPLIANCE WITH STATE LAW.
>> YEAH. STAFF IS ALREADY OPERATING IN COMPLIANCE WITH THE STATE, BUT THE ZONING ORDINANCE SUGGESTS FOR SOMEONE TO READ THAT IN THE ZONING SO THEY THINK THIS IS THE RULE WHEREAS THE RULE IS REALLY WHAT THE STATE LAW IS, AND IT'S NOT EXPLICITLY STATED.
THAT WILL BE ONE EXAMPLE WHERE THIS WILL JUST SAY WHAT THE STATE LAW RULE IS IN THE ORDINANCE.
>> IS OUR CURRENT ORDINANCE DELAYING OF YOUR OFFICE
[01:05:02]
BEING ABLE TO WORK THROUGH THESE SUBDIVISIONS COMING? IS THAT DELAYED? BY DOING THIS, IT WILL FAST TRACK IT, OR IS IT GOING TO BE THE SAME AMOUNT OF TIME WHETHER THE RULES READ 1960S OR 2025?>> THESE PHASE ONE UPDATES WHERE IT'S MAKING EVERYTHING CLEAR AND EASIER TO USE.
THAT WILL PUT THE COUNTY STAFF AND THE DEVELOPERS AND THE PUBLIC USING THIS STUFF ON THE SAME PAGE.
THAT WILL REDUCE THE AMOUNT OF BACK AND FORTH THAT'S NEEDED TO GET ON THE SAME PAGE ABOUT WHAT THE RULES ARE TODAY.
>> MY NEXT QUESTION IS, DO YOU THINK WE NEED TO HIRE A CONSULTANT, OR DO YOU THINK WE NEED TO PUT A COMMITTEE TOGETHER OF PEOPLE WHO DO THIS FOR A LIVING I.E.
STAFF, AND THEN REVIEW THE POLICY AND CREATE THAT TO BE IN COMPLIANT AND MOVE FORWARD AND SAVE A LITTLE BIT OF MONEY THAN RATHER GO WITH A CONSULTANT? OR DO WE NEED A CONSULTANT?
>> WE THINK THAT THERE NEEDS TO BE A CONSULTANT.
WE ALSO THINK THERE NEEDS TO BE THESE COMMITTEE TYPE INPUT OPPORTUNITIES LIKE YOU'RE TALKING ABOUT.
THIS PROCESS WOULD INCLUDE THAT.
>> THAT'S ALL I GOT RIGHT [OVERLAPPING].
>> YEAH, AND I'LL JUST ADD, WHEN WE HAVE A CONTRACT FOR YOU TO REVIEW, IT'LL COVER THAT SOME LEVEL OF THAT DETAIL AND YOU CAN HAVE A CHANCE TO DIVE INTO A LITTLE BIT MORE AND MAKE SURE IT'S GOING IN THE WAY THAT YOU THINK IT NEEDS TO HAPPEN.
>> NEXT, WE HAVE A DISCUSSION OF OUR FISCAL YEAR 27 BUDGET AND CIP CALENDAR AND AN OVERVIEW OF ENHANCEMENTS IN THE BUDGET PROCESS. MS. RAY.
>> GOOD EVENING, MR. CHAIRMAN.
BOARD MEMBERS, MR. STOKE, AND MS. PASTOR.
I'M GOING TO GO OVER THE BUDGET PROCESS OR ENHANCEMENTS THAT WE ARE HOPING TO MAKE TO THE FY 2027 BUDGET PROCESS AND THE TIMELINE FIRST DRAFT FOR YOU ALL TO LOOK AT.
WE ARE ATTEMPTING TO BEGIN OUR DIVE INTO PERFORMANCE-INFORMED AND RESULTS-BASED BUDGETING.
AS THE BOARD IS AWARE, A COUNTY STRATEGIC PLAN WAS ADOPTED A FEW YEARS AGO, AND ONE OF OUR STRATEGIC GOALS WAS TO BECOME A CUSTOMER-FOCUSED PERFORMANCE-DRIVEN ORGANIZATION.
FOUR DEPARTMENTS HAVE FULLY COMPLETED THEIR STRATEGIC PLANS.
FIVE ADDITIONAL DEPARTMENTS ARE IN THE PROCESS OF COMPLETING STRATEGIC PLANS.
THIS PROVIDES A VISUAL OF THOSE DEPARTMENTS THAT COMPLETED THEIR STRATEGIC PLANS WITHIN THEIR DEPARTMENT, AND WHAT TIMELINE IN 2023 24, HR, RECREATION, AND FIRE AND NMS, COMPLETED STRATEGIC PLANS.
LAST FISCAL YEAR, ANIMAL SERVICES, THE EMERGENCY COMMUNICATION CENTER, COUNTY ADMINISTRATION, ECONOMIC DEVELOPMENT TOURISM, AND POLICE, ARE COMPLETED DEPARTMENT STRATEGIC PLANS.
MS. PUDDLE PROVIDES A QUARTERLY UPDATE TO YOU.
WHEN SOME OF THE RESULTS IN THOSE DEPARTMENTS, MOST NOTABLY HR, RECREATION, FIRE, AND MOST RECENTLY POLICE.
THE OTHER DEPARTMENTS ARE IN THE PROCESS OF EVALUATING THEIR RESULTS TO REPORT TO YOU ON A QUARTERLY BASIS.
SOCIAL SERVICES IS TARGETED TO HAVE THEIR STRATEGIC PLAN COMPLETED THIS FISCAL YEAR, AND THAT'S ONE OF THE ITEMS ON YOUR AGENDA THIS EVENING.
THAT IS IN PART PAID FOR BY THE STATE, AND IT WAS BUDGETED FOR 2026.
UTILITIES HAS ALSO REQUESTED TO HAVE THEIR PLAN COMPLETED THIS FISCAL YEAR.
AS YOU KNOW, THEY'RE AN ENTERPRISE FUND, AND CUSTOMER FEES PAY THEIR COSTS.
THEIR CONTRACT IS UNDER 50,000, AND MR. STOKE IS GOING TO AUTHORIZE THEM TO HAVE THEIR PLAN COMPLETED THIS YEAR AS WELL.
WE KNOW THAT AS AN ORGANIZATION, WE MUST BUDGET AND MANAGE FOR RESULTS.
THE PUBLIC, YOU, AS ELECTED OFFICIALS, LEADERSHIP WITHIN OUR ORGANIZATION, EXPECT TO KNOW HOW RESOURCES ARE BEING EXPENDED AND WHAT CITIZENS ARE GETTING FOR THEIR TAX DOLLARS AND WHAT WE ARE SHOULD BE BE DRIVEN BY RESULTS.
OUR DECISIONS AND OUR DISCUSSIONS HAVE TO BEGIN TO FOCUS MORE ON THE CUSTOMER EXPERIENCE AND THE RESULTS THAT WE ARE ACHIEVING.
WE DO HAVE TO SHIFT OUR CONVERSATION AND BEGIN CAPTURING DATA THAT SHOWS OUR RESULTS AND ACHIEVEMENTS, AND WE HAVE BEGUN ASKING A DEPARTMENTS TO START THAT NOW.
[01:10:08]
WE ARE ATTEMPTING TO ENHANCE OUR BUDGET PROCESS.IT'S NO LONGER ENOUGH TO MAKE ANECDOTAL STATEMENTS THAT WE NEED MORE RESOURCES BECAUSE WE'RE SUPER BUSY.
OUR WORKLOAD HAS INCREASED, WITHOUT QUANTIFYING THAT INCREASE, OR REGULATIONS HAVE CHANGED WITHOUT REALLY DIVING INTO AND EXPLAINING HOW THOSE REGS HAVE CHANGED.
WE KNOW THAT WE NEED TO DO A BETTER JOB OF QUANTIFYING WHAT WE ARE REQUESTING AND THE RESULTS THAT WE ARE SEEKING TO ACHIEVE AND HOW THE CUSTOMER EXPERIENCE WILL IMPROVE IF WE GRANT WHAT'S BEING REQUESTED.
WE ARE REFINING THE PROCESS FOR DEPARTMENTS WHO HAVE COMPLETED THEIR STRATEGIC PLANS.
WE ARE REQUESTING AN OVERVIEW OF CURRENT OPERATIONS AND WE ARE GOING TO BEGIN TO ESTIMATE DOLLAR RESOURCES FOR EACH LINE OF BUSINESS WITHIN THE DEPARTMENT.
WE ARE GOING TO REVIEW THE STRATEGIC GOALS, THE TARGETS AND THE RESULTS.
FOR NEW STAFF AND MAJOR NON-PERSONNEL REQUESTS, WE ARE ASKING THAT THOSE BE SUPPORTED BY QUANTIFIABLE RESULTS-DRIVEN DATA.
FOR DEPARTMENTS WHO DO NOT YET HAVE PLANS IN PLACE, WE ARE LOOKING TO REVIEW CURRENT OPERATIONS AND STAFF, INCLUDING POSITION TITLES THAT ARE CURRENTLY BUDGETED TODAY.
WE ARE ASKING FOR THOSE DEPARTMENTS TO REVIEW THEIR MAJOR ACCOMPLISHMENTS AND SIGNIFICANT OUTPUTS.
WE ARE ALSO ASKING THOSE DEPARTMENTS THAT IF THEY ARE MAKING REQUESTS FOR PERSONNEL AND MAJOR NON-PERSONNEL ITEMS, THAT THEY NEED TO SUPPORT THAT BY PERFORMANCE-INFORMED DATA AND THAT THEY QUANTIFY WHAT THEY'RE LOOKING TO ACHIEVE WITH THOSE RESOURCES AND PEOPLE.
IN PARTICULAR, I DON'T THINK IT'S ANY SECRET TO THE BOARD THAT ANY COUNTY GOVERNMENT, SCHOOL DIVISION, OTHERWISE, MOST OF OUR DOLLARS ARE IN OUR HUMAN CAPITAL.
WE SPEND A LOT OF OUR MONEY, A LOT OF OUR BUDGET IS ON PERSONNEL.
THAT IS THE VAST MAJORITY OF THE GENERAL FUND BUDGET, OTHER THAN TRANSFERS TO SCHOOL AND DEBT SERVICE PAYMENTS.
WE ARE ASKING FOLKS WHO ASK FOR A NEW POSITION TO PERFORM AN HONEST ASSESSMENT OF EXISTING STAFF, LOOK AT THEIR WORKLOAD BALANCE, THE COMPLEXITY, AND VOLUME OF THEIR WORK AND HOW THAT'S CHANGED.
FOR DEPARTMENTS THAT HAVE PLANS IN PLACE, WHAT RESULTS ARE BEING ACHIEVED? FOR THOSE THAT DON'T HAVE PLANS, WHAT OUTPUTS ARE PEOPLE PUTTING OUT? WE'RE ALSO ASKING FOR FOLKS FOR DEPARTMENTS WHO HAVE PLANS IN PLACE TO TALK ABOUT THE RESULTS THAT ARE BEING ACHIEVED.
IF THEY ARE ASKING FOR NEW FOLKS OR RECLASSIFICATIONS, QUANTIFY WHAT DIFFERENCE THOSE FOLKS AND CHANGES ARE GOING TO MAKE.
FOR DEPARTMENTS THAT DO NOT HAVE PLANS, WHAT CIRCUMSTANCES HAVE EVOLVED TO LEAD YOU TO BE MAKING A REQUEST FOR NEW PEOPLE, OR RECLASSIFICATION.
WE ARE ASKING THEM TO DO THOSE IN A VARIETY OF WAYS, HOW INCREASE IN SERVICE WITH QUANTIFIABLE DATA, THE LENGTH OF TIME FOR A CUSTOMER RESPONSE, THE INCREASE IN COMPLEXITY OR THE CHANGE IN REGULATORY REQUIREMENT AND HOW ROUTINELY FOLKS ARE HAVING TO WORK OVER 40-HOUR WORK WEEK.
WE ARE ALSO ASKING FOLKS OR ASKING DEPARTMENTS TO TALK ABOUT WHAT ISSUE DOES THE POSITION ADDRESS AND WHAT RESULTS WILL THAT POSITION IMPROVE AND HOW THAT POSITION OR CHANGE WILL IMPROVE THE CUSTOMER EXPERIENCE.
IT IS A NEW PROCESS, AND WE ARE STILL WORKING TOGETHER TO DETERMINE WHAT THAT LOOKS LIKE.
OUR BUDGET MANAGER AND I ARE WORKING ON THOSE, HAVE BEEN FOR A FEW WEEKS, AND WE ARE FINE TUNING.
WE ARE TASKING DEPARTMENT HEADS WITH HOW THEY ARE GOING TO TELL THEIR DEPARTMENTS STORY, NOT ONLY WITH THE NEW RESOURCES THAT THEY'RE ASKING FOR, BUT WHAT THEY ALREADY HAVE TO.
WE ARE ASKING FOLKS TO TELL A BETTER STORY ABOUT WHAT THEY'RE CURRENTLY DOING, AND IF THEY'RE ASKING FOR MORE, WHY THEY'RE ASKING FOR MORE.
THAT TALKS ABOUT THE REFINEMENT OF THE PROCESS.
I'LL GO OVER A TIMELINE WITH YOU.
THIS FIRST SERIES OF DATES ARE REALLY INTERNAL DATES THAT WE ARE WORKING TOWARDS INTERNALLY.
IT'S NOT REALLY BOARD MEETING INVOLVEMENT OR BOARD INVOLVEMENT.
[01:15:03]
BUT OUR DEPARTMENTS HAVE ALREADY SCHEDULED MEETINGS WITH OUR HUMAN RESOURCES DIRECTOR TO TALK ABOUT ANY NEW POSITION REQUESTS AND RECLASSIFICATIONS.WE HAVE PROVIDED ENHANCED FORMS FOR OUR DEPARTMENTS TO USE THAT TALK A LITTLE BIT MORE ABOUT QUANTIFYING WHY THOSE NEW POSITIONS OR RECLASSIFICATIONS ARE BEING REQUESTED.
WE WILL HAVE A MANDATORY MEETING WITH ALL OF OUR DEPARTMENTS ON NOVEMBER 20TH TO KICK OFF OUR BUDGET PROCESS AND TALK MORE ABOUT THE REFINED PROCESS.
WE WILL BE DISTRIBUTING TEMPLATES ON 21ST OF NOVEMBER.
WE WILL BE DOING A NUMBER OF GROUP MEETINGS IN NOVEMBER AND DECEMBER TO TALK ABOUT MORE PERFORMANCE INFORMED AND MFR BUDGET SUBMISSIONS.
THE BUDGET SUBMISSIONS FROM EACH DEPARTMENT IS DUE TO MY OFFICE BY JANUARY 5TH.
THEN WE WILL BE HAVING GROUP MEETINGS TO FINE TUNE BUDGET PRESENTATIONS.
AS YOU ARE AWARE, FOR THE PAST FEW YEARS, EACH DEPARTMENT OR EACH BUDGET MANAGER HAS REQUESTED ITEMS AND STAFF AND A VIDEO HAS BEEN DONE FOR BOARD MEMBERS TO VIEW.
IN FY 2026, THE LINK WAS AVAILABLE FOR THE PUBLIC TO VIEW THOSE VIDEOS AS WELL.
WE ARE LOOKING TO DO THOSE MEETINGS BETWEEN JANUARY 20TH AND FEBRUARY 6TH.
THE NEXT SLIDE IS SOME DATES WHERE THERE ARE SOME BOARD MEETINGS OR DRAFT TENTATIVE DATES FOR SOME BOARD MEETINGS, WORK SESSIONS, ETC.
THE FIRST ONE THAT'S LISTED HERE IS WE WOULD LIKE TO PROVIDE YOU WITH AN UPDATE ON PERFORMANCE-BASED AND FORM BUDGETING AND DISCUSS ANY DESIRE THAT THE BOARD MAY HAVE TO UPDATE THE COUNTY-WIDE STRATEGIC PLAN.
WE'LL BE BRINGING YOU A REPORT AT THAT MEETING AND TALKING ABOUT WHETHER YOU WOULD LIKE TO MAKE UPDATES TO THE STRATEGIC PLAN.
WE ARE TARGETING TO HAVE A PRE-BUDGET WORK SESSION ON FEBRUARY 17TH, WHERE WE WILL DO OUR BEST TO LOOK AT REVENUES, MAJOR PERSONNEL COMPONENTS, WHAT IS A RECOMMENDED PAY INCREASE, INCLUDING ANY COST OF LIVING OR STEPS, AND MAJOR CHANGES TO EMPLOYEE BENEFITS THAT MIGHT HAVE COST INCREASES ASSOCIATED WITH THEM.
WE WOULD LIKE TO HAVE ANOTHER BUDGET WORK PRE-BUDGET WORK SESSION ON FEBRUARY 25TH, ON MARCH 3RD, AND THOSE ARE WHERE WE WILL BEGIN OR WE'LL ASK YOU TO LOOK AT REVIEWING PRIORITIES AND THEN ULTIMATELY TO SCORE YOUR PRIORITIES TO INCLUDE IN THE INTRODUCED BUDGET.
WE HAVE LAID OUT MARCH 10TH TO PROVIDE THE COUNTY'S INTRODUCED FY 2027 BUDGET.
THEN WE'LL BE REQUESTING A BUDGET WORK SESSION ON THE 17TH TO REQUEST A PUBLIC AUTHORITY TO ADVERTISE A PUBLIC HEARING ON TAX RATES AND ANY EFFECTIVE TAX INCREASE IF THERE IS, IN FACT, AN ANNUAL REASSESSMENT DONE.
BUDGET WORK SESSION ON BOTH MARCH 31ST, APRIL 21ST, IF NEEDED, TAX RATE PUBLIC HEARING AND ADOPTION ON APRIL 28TH AT A REGULAR MEETING.
MAKING ANY FINE TUNING OR FINAL ADJUSTMENTS ON MAY 7TH.
WE TYPICALLY HAVE INFORMATION FROM THE [INAUDIBLE] BOARD LATE IN THE DAY ON MAY 1ST, IF THE GENERAL ASSEMBLY APPROVES THEIR BUDGET AS THEY'RE TARGETED TO DO.
THEN WE WOULD HAVE A BUDGET PUBLIC HEARING ON MAY 12TH, WHICH IS A REGULAR MEETING.
ULTIMATELY, BUDGET ADOPTION ON MAY 26TH.
THESE DATES ARE VERY CLOSELY MIRROR OUR CALENDAR FROM FY 2026.
BUT I WILL SAY, I KNOW YOUR PUBLIC HEARING THIS EVENING IS DISCUSSING ABOUT REASSESSMENTS AND WHETHER IN FACT, YOU WILL HAVE REASSESSMENTS ANNUALLY OR NOT.
IF AN ANNUAL REASSESSMENT IS, I GUESS, REQUESTED FOR FY 2027, THERE IS ALREADY SOME DISCUSSION ABOUT EXTENSION BEING NECESSARY THROUGH MARCH 31ST, THAT COULD IMPACT THE DATES THAT ARE LAID OUT HERE.
WE'LL SAY THAT THEY COULD BE DELAYED.
IF WE DO NOT KNOW OUR LARGEST REVENUE SOURCE UNTIL AFTER MARCH 31ST, IT WILL BE VIRTUALLY IMPOSSIBLE FOR US TO PRESENT A INTRODUCED BUDGET ON MARCH 10TH.
WE WILL BRING THESE DATES BACK TO THE BOARD ON NOVEMBER 25TH.
THIS IS JUST A FIRST REVIEW FOR CONSIDERATION AND HOPEFULLY FINAL APPROVAL.
[01:20:06]
I WOULD REQUEST THAT YOU PROVIDE ANY FEEDBACK ON POTENTIAL DATE CONFLICTS THAT YOU MAY HAVE.I'M HAPPY TO ANSWER ANY QUESTIONS THAT THE BOARD MAY HAVE.THERE IS ALSO A DRAFT CALENDAR ATTACHED TO THIS POWERPOINT IN YOUR PACKET.
>> ANY QUESTIONS FROM MISS RAY? I'LL START TO MY RIGHT, MR. PUG.
>> WHO'S GOING TO BE BE REVIEWING THE INFORMATION YOU RECEIVE? IS IT GOING TO BE LIKE, WHERE YOU'RE IN CHARGE OF THESE DEPARTMENTS, YOU'RE GOING TO REVIEW THOSE DEPARTMENTS THAT SUBMIT IT FOR THE JUSTIFICATION?
>> WELL, ULTIMATELY, IT COMES TO, IT WILL COME TO THE BUDGET MANAGER AND ME, AND THEN MR. STOKE AND MS. PUDDLE THE BUDGET MANAGER AND I REVIEW EACH REQUEST THAT'S SUBMITTED AND PACKAGE IT.
WE DON'T NECESSARILY, MAKE THE FINAL CALL.
EVERY REQUEST CERTAINLY HAS MERIT.
WE CERTAINLY WANT TO WORK WITH THE DEPARTMENTS IF WE DON'T FEEL THAT THE JUSTIFICATION IS ADEQUATE OR WHAT WE HAVE ASKED FOR.
WE WILL WORK WITH THEM AND MAKE EVERY ATTEMPT WE CAN TO HELP THEM QUANTIFY THE INFORMATION IN THE MANNER THAT WE'VE REQUESTED THIS YEAR.
>> MR. COX, DO YOU HAVE ANYTHING?
>> THANK YOU, MA'AM. LADIES AND GENTLEMEN, WE'RE AT OUR PUBLIC HEARING FOR TONIGHT,
[G. Public Hearings]
AND THIS WILL BE A PUBLIC HEARING ON BIENNIAL ASSESSMENTS, AND THIS IS GOING TO BE DONE BY MR. JASON COWEN.>> GOOD EVENING BOARD MEMBERS.
>> I DON'T REALLY HAVE ANY PREPARED REMARKS, I'M JUST MOSTLY HERE FOR QUESTIONS.
ANYTHING THAT YOU HAVE, ANY DISCUSSION, I DO HAVE SOME THOUGHTS, BUT IT WAS REALLY JUST GOING TO BE MADE AVAILABLE.
I DON'T HAVE A PRESENTATION OR A PACKAGE OR ANYTHING LIKE THAT.
>> LADIES AND GENTLEMEN, LET ME STATE AT OUR LAST BOARD MEETING, WE TALKED ABOUT WHETHER OR NOT WE WOULD LOOK TO DO AN ASSESSMENT IN JANUARY OR IN THE FIRST PART OF NEXT YEAR FOR THE 27 FISCAL YEAR OR IF WE WOULD WAIT AND DO IT IN THE NEXT BUDGET.
I HIT THOSE THINGS RIGHT. IT WAS SUGGESTED BY VARIOUS MEMBERS OF THE BOARD TO GET SOME PUBLIC INPUT ON IT.
THAT'S WHY WE SET UP THE PUBLIC HEARING TONIGHT, AND THIS IS TO HELP US GET SOME DIRECTION OF WHICH WAY TO MOVE.
IF IT'S DECIDED IN TONIGHT'S MEETING, THAT WE'RE NOT GOING TO DO AN ASSESSMENT AGAIN IN THE FIRST PART OF NEXT YEAR FALL, LEADING INTO THE NEXT BUDGET CYCLE.
THERE WILL NEED TO BE AN ORDINANCE CHANGE THAT WE'LL HAVE TO IMPLEMENT, BECAUSE RIGHT NOW THE ORDINANCE CURRENTLY READS THAT WE DO ASSESSMENTS EVERY YEAR.
THAT'S WHAT THE MAIN PART OF OUR PUBLIC HEARING IS FOR TONIGHT AND MR. COWAN WILL BE HERE TO ANSWER QUESTIONS THAT MAY COME UP DURING THIS PUBLIC HEARING.
DOES ANY BOARD MEMBERS HAVE ANY QUESTIONS BEFORE I OPEN THE PUBLIC HEARING UP TO THE PUBLIC?
>> THE STATEMENT, WE HAD PUBLIC COMMENT EARLIER TODAY.
IF SOMEONE GETS A APPRAISAL, DOES THE COUNTY ABIDE BY THAT APPRAISAL OR DOES THE COUNTY MAKE ITS OWN APPRAISAL WHEN DOING AN ASSESSMENT?
>> IT DOESN'T ABIDE BY AN APPRAISAL.
JUST TODAY, ACTUALLY, I WAS REVIEWING SOME MATERIALS THAT'S PUT OUT BY THE IAAO, THE ASSESSING ASSOCIATION, AND THEY'RE CURRENTLY EVERY FIVE YEARS, THEY REVIEW THEIR STANDARDS, AND THEY WERE UPDATING ONE OF THE STANDARDS.
THEY WERE TALKING ABOUT INTRODUCING PRINCIPLES AND ONE OF THE PRINCIPLES THEY INTRODUCED IN THIS EXPOSURE DRAFT.
IT GOES THROUGH THE MEMBERS OF THE IAAO AND THEY GIVE COMMENTS BEFORE IT'S APPROVED.
BUT ONE OF THE PRINCIPLES WAS THAT MARKET VALUE IS NOT OBSERVED.
IT'S NOT LIKE A ONE OFF THING, ONE SALE PRICE, ONE APPRAISAL.
AT LEAST FOR US, IT'S NOT JUST A BANG ON THING.
WE HAVE TO LOOK AT THE PREPONDERANCE OF THE EVIDENCE.
THE GROUP OF SALES, FOUR OR FIVE DIFFERENT WAYS.
I ACTUALLY REMEMBER THAT GENTLEMAN'S HOUSE IN THE BOE,
[01:25:03]
DON'T QUOTE ME, BUT I WANT TO SAY THERE WAS SOMETHING LIKE OVER 50 HOUSES THAT WE LOOKED AT THAT HAD BASEMENTS AND OVER 30 THAT HAD FINISHED BASEMENTS.THE GLANS THAT I LOOKED AT AND SEEMED FINE, BUT DURING THE BOE MEETING, WE ASKED VISION ABOUT THAT, AND THEY SAID, THEY TYPICALLY DON'T MAKE IT THE SAME PRICE AS THE UPPER LEVEL AND THE LOWER LEVEL OF THE BASEMENT.
WHEN I'M DOING OTHER COUNTIES, IT'S NOT, IT'S USUALLY A THIRD TO A HALF OR SOMETHING LIKE THAT.
BUT EVEN THE SALES THAT DID HAVE, THEY SEEM FINE.
TO ANSWER YOUR QUESTION, IT'S NOT JUST ONE THING.
WE LOOK AT GROUPS AND MULTIPLE SALES.
THEN, IN LIGHT OF ALL THE DATA POINTS, WE CAN MAKE A JUDGMENT CALL.
>> ONE PERSON'S NOT SPECIAL IS WHAT YOU'RE TELLING ME?
>> WHAT I HAVE IS NOT SPECIAL TO ME, AND IF THE ROOFS FALLING IN OR WHATEVER, IT'S GOING TO BE COMPARED TO OTHER PROPERTIES AND A WHOLE VALUE IS GOING TO BE ESTABLISHED UNLESS IT'S GROSS NEGLIGENT, FALLING IN ON ITSELF OR SOMETHING LIKE THAT.
>> NO, ONE PROPERTY, THE FACTS ARE DIFFERENT.
THE POINT I WAS MAKING WAS MARKET VALUE IS NOT A FACT.
I DON'T HAVE TO ACCEPT THAT INDIVIDUAL APPRAISAL AS FACT.
WHEN I'M LOOKING AT THE EVIDENCE, IT'S AN EVIDENCE QUALIFICATION ISSUE VERSUS IF THE HOUSE IS FALLING IN, THAT IS A FACT.
BUT THE MARKET VALUE ITSELF, BECAUSE SOMEBODY ELSE ISSUED AN OPINION, I DON'T HAVE TO SUCCUMB TO THAT OPINION BY ANOTHER APPRAISER OR WHATEVER.
>> I GUESS THE CONCERN THAT I HAVE IS YOU HAVE TWO IDENTICAL HOUSES, 01,200 SQUARE FEET RANCHERS.
ONE HAS NEW FLOORS, NEW WALLS, NEW KITCHEN, NEW EVERYTHING, AND THIS ONE DIDN'T CHANGE.
THIS ONE HAS A COUPLE ISSUES FOR RESALE VALUE THAT HAS TO BE ADDRESSED TO GET A LOAN APPROVAL, BUT THIS ONE DOESN'T, AND THIS ONE'S GOING TO SELL MORE THAN THIS ONE, BUT OUTSIDE LOOKING IN THERE THE SAME HOUSE.
YOU'RE GOING TO BASE THE VALUE OF THIS HOUSE ON FIVE NEW HOUSES LIKE THIS, EVEN IF THEY'VE BEEN REDONE. DOES THAT MAKE SENSE?
>> I UNDERSTAND YOUR QUESTION, BUT THE ANSWER IS NO, WE WOULDN'T TREAT THEM EXACTLY THE SAME BECAUSE IN OUR MODEL, WE HAVE LIKE REMODEL RATING, AND THERE'S FOUR RATINGS: INTERIOR LIGHT, INTERIOR FULL, EXTERIOR LIGHT, EXTERIOR FULL, AND THEN BOTH SO WE DO TRACK THAT INFORMATION.
IF WE CAUGHT WIND THAT A HOUSE HAD BEEN REMODELED THE INSIDE WE WOULD MARK THAT WAY, AND THE VALUE WOULD BE INCREASED BASED UPON THAT FACT.
OUR MODEL DOES ACCOUNT FOR THAT, CONDITIONS, THINGS LIKE THAT.
>> ANY OTHER BOARD MEMBER HAVE ANYTHING BEFORE WE GO INTO THE PUBLIC HEARING?
>> I'M GOING TO HOLD MY QUESTION.
>> MR. COX, DO YOU HAVE ANYTHING?
>> LADIES AND GENTLEMEN, I AM NOW OPENING UP THIS PUBLIC HEARING FOR PUBLIC INPUT, AND THIS IS THE DISCUSSION AROUND BIENNIAL ASSESSMENTS.
IF YOU WOULD LIKE TO SPEAK, YOU'LL COME TO THE MIC.
YOU'LL BE GIVEN YOUR THREE MINUTES TO SPEAK.
I THINK YOU KNOW THE ROUTINE, YOUR NAME, YOUR ADDRESS.
AGAIN, YOU EITHER MUST LIVE IN THE COUNTY OR OWN PROPERTY IN THE COUNTY.
I WILL FIRST START WITH MS. PUDLO.
>> SUPERVISOR BROWN, WE DO HAVE SOMEONE ON.
>> WOULD THEY LIKE TO SPEAK DURING THIS?
>> GOOD EVENING. MRS. PICKNEY.
THIS IS KRISTIN PUDLO WITH PRINCE GEORGE COUNTY.
THE PUBLIC HEARING HAS BEEN OPEN, AND WE WANTED TO KNOW IF YOU WANTED TO SPEAK THIS EVENING.
>> I'LL GET YOU TO FOLLOW UP, SO WE WON'T COME OUT OF IT IF YOU HAPPEN TO GET.
MRS. NOTT, IS THERE ANYONE THAT HAS SIGNED UP WITH YOU AHEAD OF TIME?
>> LADIES AND GENTLEMEN, IF ANYBODY WOULD LIKE TO SPEAK ON THIS TOPIC, PLEASE COME FORWARD AT THIS TIME.
>> MY NAME IS JUSTIN NOBLIN, 87 24 CENTENNIAL ROAD.
ON THE BIANNUAL ASSESSMENT, I HAVE HAD THE PLEASURE OF MEETING WITH JASON SEVERAL TIMES AND SPEAKING WITH HIM SEVERAL TIMES ABOUT OUR ASSESSMENTS.
THE CONCERN THAT I HAVE WITH THE ASSESSMENTS IS, AS MS. PUDLO HAD ELABORATED, WE'RE GOING TO HAVE TO PUT IN AN EXTENSION BECAUSE WE'RE ALREADY PUSHED FOR TIME IF WE'RE GOING TO TRY TO GET IT THIS TIME.
THE AMOUNT OF ERRORS THAT WE HAD NUMEROUS ONES,
[01:30:01]
INCLUDING ONES THAT I REPRESENTED AT THE BOE THAT FELL ON DEAF EARS WERE FACTUAL.WE HAVE PLENTY OF THOSE TO FIX IN THE MEANTIME THAT DOESN'T NEED A REASSESSMENT THIS YEAR.
AS I'D SPOKE WITH ONE OF THE BOARD MEMBERS EARLIER TODAY, THERE IS A GROUP OF CITIZENS THAT IS MORE THAN WILLING TO MEET WITH JASON ON A SOMEWHAT REGULAR BASIS DOING THE RESEARCH OF FINDING FACTUAL ERRORS THAT CAN GET CORRECTED OVER THE NEXT SEVERAL MONTHS.
EVERY TIME I'VE SPOKE WITH JASON, HE'S BEEN MORE THAN HELPFUL AND MORE THAN COOPERATIVE AND JUST WANTS TO SEE THIS STUFF GET CORRECTED THE WAY IT SHOULD BE.
MY OPINION AS A CITIZEN OF THE COUNTY IS, I WOULD LIKE TO SEE THE ASSESSOR'S OFFICE ACTUALLY HAVE ENOUGH TIME.
THAT'S BEEN THE BIG GRIPE IS THERE'S NEVER ENOUGH TIME.
GIVE THEM ENOUGH TIME TO DO A PROPER ASSESSMENT IN 2027 INSTEAD OF TRYING TO GET ANOTHER ONE IN 2026.
LEAVE THEM ALONE, EXCEPT FOR THE FACTUAL ERRORS THAT WE CAN FIX IN THAT OFFICE AS CITIZENS AND AS THE ASSESSOR AND LET US GET THE BRUNT OF THOSE FIXED OVER THE NEXT SEVERAL MONTHS OR A YEAR AND THEN GIVE THEM THE PROPER TIME THEY NEED TO ACTUALLY DO A CORRECT ASSESSMENT AND SEE IF WE CAN GET BACK ON TRACK ON THIS STUFF AND GET A LITTLE BIT OF FAITH BACK IN THE COUNTY GOVERNMENT WITH THIS OFFICE.
I THINK JASON IS ABSOLUTELY THE RIGHT PERSON TO HIRE FOR THAT POSITION.
HE'S MORE THAN CAPABLE AND I THINK MORE THAN WILLING TO DO IT, AND I THINK HE WOULD BE OUR BEST ANSWER AT THIS POINT UNTIL WE CAN FIND AN IN HOUSE PERMANENT SOLUTION.
BUT I THINK WE NEED TO WAIT NOT DO IT THIS COMING YEAR AND GIVE US A CHANCE TO FIX THE FACTUAL ERRORS. THANK YOU VERY MUCH.
>> ANYONE ELSE THAT WOULD LIKE TO SPEAK ON THIS TOPIC?
>> GOOD EVENING, MR. CHAIRMAN, AND MEMBERS OF THE BOARD.
BILL STEEL, 991 COUNTY LINE ROAD.
>> I HAVE TO AGREE WITH MR. NOBLIN ON THIS ONE.
I'M SO, AS MOST OF THE COUNTY IS SO DISGUSTED WITH HIS ASSESSMENT OF WHAT'S HAPPENING, YOU ALL NEED TO SHOW US SOME EVIDENCE HERE THAT WE'RE GOING TO TRY AND FIX THINGS.
I DON'T KNOW IF MR. JASON, ALL HAVEN'T HAD THE OPPORTUNITY TO SPEAK TO HIM, BUT I'M WILLING TO GIVE HIM A TIME TO FIX THESE THINGS AND TO SHOW US, TO BRING US BACK SOME COMPETENCY INTO THIS SYSTEM, TO SAY, HEY, YES, WE'RE SEEING SOME ACTION.
I AGREE, LET'S HOLD OFF, LET'S GIVE HIM THE TIME THAT HE NEEDS TO PROVE TO US THAT, HEY, WE HAVE FIXED THE PROBLEM OR AT LEAST WE ARE FIXING THE PROBLEM.
I THINK, AS YOU ALL WELL AGREE, IT'S BEEN A DISASTER OVER THE LAST COUPLE OF YEARS ON THIS THING.
WE NEED TIME, I DON'T WANT TO RUSH INTO IT, I RATHER BE RIGHT.
SPEED IS NOT OF IMPORTANCE OF THIS TIME.
I WOULD TEND TO SWAY THE BOARD THAT WAY AND START PROVING TO US, THE TAXPAYING CITIZEN THAT, HEY, WE UNDERSTAND WE ARE TAKING ACTION.
IT'S NOT GOING TO BE OVERNIGHT, AS YOU'VE SAID MANY TIMES, BUT AN OPPORTUNITY HAS COME.
LET'S NOW EVALUATE, AND LET'S START SEEING ACTION.
I STILL AGREE TO HOLD THE FEET TO THE FIRE, DEMAND THAT WE START GETTING ACTION HERE, BUT LET'S GIVE IT TIME SO HE CAN DO THE ACTION.
I HAVE TO AGREE WITH MR. NOBLIN ON THIS ONE. THANK YOU, MR. CHAIRMAN.
>> YOU GOT ONE OVER [INAUDIBLE].
I LIVE AT 21103 HORSESHOE ROAD IN CARSON.
I'VE LISTENED TO QUITE A BIT, AND I WOULD RECOMMEND A BIENNIAL PROCESS.
I THINK IT WOULD ALLOW A LITTLE BREATHING ROOM AND THAT'S ALL I HAVE TO SAY. THANK YOU.
>> THANK YOU. ANYONE ELSE? I'LL COME BACK TO MS. PUDLO.
DID THAT PERSON WANT TO SPEAK OR NOT?
>> CHAIRMAN BROWN, I'M SORRY, THEY DID NOT.
>> THANK YOU. I WILL ASK ONE FINAL TIME, IS THERE ANYONE ELSE HERE IN THE ROOM THAT WOULD LIKE TO SPEAK ON THIS PUBLIC HEARING THIS EVENING? I SEE NO ONE ELSE MOVING THIS WAY.
I WILL CLOSE THE PUBLIC INPUT PORTION OF THIS PUBLIC HEARING AND RETURN THE MATTER OVER TO THE BOARD.
I DO HAVE A COMMENT I WANT TO MAKE.
>> SUPERVISOR BROWN, I APOLOGIZE, THEY'RE RAISING THEIR HANDS.
[01:35:01]
>> WELL, HANG ON. LET ME REOPEN THE PUBLIC INPUT PORTION OF THE PUBLIC HEARING SO WE CAN CAPTURE THAT.
>> GOOD EVENING. THIS IS KRISTIN PUDLO.
I'VE GOT TWO PEOPLE HERE FOR THE MICROSOFT TEAMS ELECTRONIC PARTICIPATION.
I SEE A MRS. TIFFANY PINCKNEY, AND MR. FORD PUGH, AND WE'D JUST LIKE TO OPEN THIS UP TO PUBLIC COMMENT.
YOU ARE MUTED, SO YOU'LL HAVE TO UNMUTE YOUR MICROPHONE, BUT YOU HAVE THREE MINUTES.
MRS TIFFANY PINCKNEY, IF YOU ARE AVAILABLE TO UNMUTE YOUR MICROPHONE, YOU MAY PROCEED NOW.
THE UNMUTE IS IN THE TOP RIGHT HAND CORNER OR IF YOU'RE ON A PHONE, IT'S IN THE BOTTOM LEFT.
MR. FORD PUGH, WOULD YOU LIKE TO SPEAK AT THIS EVENING'S MEETING FOR ELECTRONIC PARTICIPATION, SIR?
>> YOU HAVE THREE MINUTES, SIR. PLEASE STATE YOUR NAME AND ADDRESS AND PROCEED.
>> THANK YOU. FORD PUGH 13305 COLLEGE ROAD.
MR. BROWN AND OTHER BOARD MEMBERS, I ALSO SUPPORT THE BIENNIAL ASSESSMENT PROCESS.
BUT WHEN MAKING AN ORDINANCE, I WANT TO MAKE SURE THAT WE ALSO UPDATE THE FREQUENCY OF OUR LAND USE TAXATION, PRE COMPLIANCE FILINGS, SO THAT THAT MATCHES THE TWO YEAR CYCLE AS WELL. THAT'S ALL I HAVE.
>> THANK YOU, SIR. DO YOU WANT TO GO BACK TO THE LADY ONE MORE TIME?
>> GOOD EVENING, MISS TIFFANY PINCKNEY.
IF YOU'D LIKE TO SPEAK AT PUBLIC COMMENT PERIOD THAT IS OPEN.
PLEASE UNMUTE YOUR MICROPHONE OR LET ME KNOW.
I SAW YOUR HAND WAS RAISED, MA'AM.
BUT I CANNOT UNMUTE YOUR MICROPHONE FROM HERE.
>> WOULD YOU LET HER KNOW, THOUGH, THAT IF SHE HAS A COMMENT, SHE CAN DEFINITELY GO ONLINE AND FILL OUT THE COMMENT, AND THAT WAY, IT CAN BE PART OF THE MINUTES FOR THIS MEETING, PLEASE?
>> THANK YOU. LADIES AND GENTLEMEN, AT THIS TIME I WILL CLOSE THE PUBLIC INPUT PORTION OF THIS PUBLIC HEARING AND RETURN THE MATTER OVER TO THE BOARD.
I DID HEAR, MR. WEBS, YOU HAD A COMMENT YOU WANTED TO MAKE, SIR?
>> I SAID I'D HOLD MY STATEMENT, I DIDN'T WANT TO STEP ON THE PUBLIC.
THE QUESTION I WAS GOING TO ASK, MR. COWAN, YOU DON'T HAVE TO GET UP.
YOU'RE FINE WHERE YOU'RE AT, SIR, IS IF WE WERE TO DO A REASSESSMENT, I'M ALL ABOUT GETTING THIS RIGHT CAUSE THIS HAS BEEN THE BIGGEST CLUSTER I'VE EVER LIVED THROUGH.
BUT TO DO A REASSESSMENT, IF A LARGE PORTION OF IT IS FACTUAL THAT WE CAN GET STRAIGHT WITH BOOTS ON THE GROUND AND PUBLIC AND CITIZENS INPUT FROM PEOPLE THAT, THE SYSTEM, REALTORS, WHATEVER, IF THAT WOULDN'T BE MORE BENEFICIAL AND GO TO THE BIANNUAL.
THE SECOND PART OF MY QUESTION WAS, DO YOU HAVE THE TIME TO COMMIT TO BE ABLE TO DO THIS? BECAUSE I THINK CURRENTLY, NO DISRESPECT, YOU'RE NOT TECHNICALLY CONTRACTED BY US RIGHT NOW.
>> THAT'S MY FAULT. I'M JUST GOING TO ALLOW THE ANSWER FROM THE AUDIENCE.
>> DO I HAVE THE TIME? YES. NOT UNDER CONTRACT I DID APPLY FOR THE POSITION.
ALTHOUGH WHEN I PUT IN MY APPLICATION, IT WAS UNDER THE CIRCUMSTANCES THAT I COULD ONLY BE PART-TIME.
BECAUSE I HAVE OTHER CONTRACTS WITH OTHER COUNTIES IN A BUSINESS THAT I RUN ALSO.
I THINK THAT'S VIABLE BECAUSE I ALSO HAVE A STRONG PERSON WHO COULD BE POTENTIALLY A DEPUTY ASSESSOR WHO WOULD BE THERE RUNNING THE DATE OF DAY.
I THINK IT'S POSSIBLE. THE FACTUAL ERRORS.
THERE ARE SOME POTENTIAL FACTUAL ERRORS, BUT I'M NOT AWARE OF VERY MANY.
THE ONLY THING THAT I'M AWARE OF IS AN OVERHANG ISSUE WHERE THE PREVIOUS REASSESSMENT COMPANY LOOKED AT THINGS FROM THE AIR AND THEY CHANGED THINGS WITHOUT LOOKING AT THE SIDE VIEW AND HOUSE HAS GOT WIDER THAN POTENTIALLY THEY SHOULD HAVE BECAUSE THEY INCORPORATED THE OVERHANG INTO THE SQUARE FOOTAGE.
THAT'S THE ONLY ONE THAT I'M AWARE OF.
I THINK THERE'S PROBABLY LESS FACTUAL ERRORS THAN PEOPLE LET ON.
[01:40:03]
FOR EXAMPLE, THE GENTLEMAN TALKED ABOUT HIS BASEMENT BEING OVERVALUED BECAUSE IT WAS BASICALLY THE SAME PRICE PER SQUARE FOOT WAS BEING APPLIED TO HIS BASEMENT AS THE UPPER LEVEL.THAT'S NOT A FACTUAL ERROR, IT'S AN OPINION.
HE THINKS THAT THE VALUE IS OVERSTATED BECAUSE AND I WOULD SAY, IT LOOKS A LITTLE ODD, BUT IT'S NOT AN ERROR.
I WOULD HAVE TO SCRATCH MY HEAD, BUT AGAIN, I CAN'T CALL IT AN ERROR BECAUSE THAT'S OVERTURNING SOMEBODY ELSE'S OPINION.
>> I GUESS WHAT I'M GETTING AT MY CONCERN IS IT COULD BE MORE, BECAUSE I NOTICED IT WENT OUT LATE.
PEOPLE DIDN'T GET NOTICES SOON ENOUGH SO THEY COULD EVEN APPLY OR PUT IN A REQUEST TO THE BOE.
>> YOU HAD TO STATE WHICH CUT IT OFF AND NOT EVERYBODY MAY HAVE GOTTEN HEARD.
>> NO SEE, THERE'S NO ENDING FOR REPORTING A FACTUAL ERROR.
I CAME UP WITH A FORM IN A PROCESS BASED ON A CERTAIN STATUTE.
AT ANY POINT, THEY CAN REPORT A FACTUAL ERROR, AND WE CAN CORRECT IT IMMEDIATELY AND IF IT'S BEEN ON THE RECORD FOR THREE OR FOUR YEARS, WE CAN ACTUALLY GO BACK AND CORRECT IT THREE OR FOUR YEARS BACK.
THOSE THINGS, BUT THAT'S A VERY LIMITED SCOPE, LIKE THE CONDITION OF THE HOUSE BEING WRONG, THE SIZE OF IT BEING WRONG, THE NUMBER OF BEDROOMS AND BATHROOMS THAT ARE WRONG.
IF SOMEBODY SAYS, I THINK IT'S TOO HIGH THAT'S YOUR OPINION IT'S NOT A FACT I CAN'T OVERTURN THAT.
>> HOW WOULD YOU HANDLE BOOTS ON THE GROUND TO ACTUALLY PHYSICALLY GO LOOK AT A LOCATION?
>> WE ALREADY HAVE TWO FULL-TIME APPRAISERS AND OF THEIR OWN VOLITION, THEY'VE ALREADY STARTED.
I TOLD THEM WE WOULD GET TO THESE AND THEY SAID, WE'RE GOING TO GO AND MEASURE THEM ANYWAY.
THEY'VE ALREADY STARTED TO GO AND PUT BOOTS ON THE GROUND FOR THOSE ONES THAT ARE OVERHANGS AND MEASURED THEM, AND SOME OF THEM THEY ARE GOING TO REVIEW FROM THE AIR AS WELL.
THEY'RE ALREADY FIXING THOSE THINGS AS WE SPEAK, BECAUSE AT ANY POINT, WE CAN DO THAT.
>> LAST QUESTION, SINCE THERE'S NO TIME DEADLINE ON THIS, HOW ARE WE GO GET THE INFORMATION OUT TO THE PUBLIC? OR ANYTHING IF THEY'VE GOT CONCERNS ABOUT FACTUAL STUFF.
>> THAT APPLICATION, I THINK IT'S ALREADY ON THE WEBSITE.
IF NOT, WE CAN USE THE USUAL PUBLIC AWARENESS ROUTE WITH LIKE FACEBOOK AND ALL THOSE THINGS.
>> I DON'T GO TO THE WEBSITE THAT MUCH FOR THAT STUFF, SO I'M ASKING I'M ADD OF MY OWN IGNORANCE.
>> I THINK IT'S ON THE ASSESSOR'S WEBSITE RIGHT NOW.
>> AS LONG AS WE GOT A WAY TO GET THE WORD OUT THERE, BECAUSE SOME PEOPLE WERE DISGUSTED WITH THE BOE, AND THEY MAY HAVE GOTTEN FRUSTRATED, SAID THE HELL WITH IT AND NOT KNOW THAT THEY'VE STILL GOT ANOTHER AVENUE IF IT'S FACTUAL STUFF, SO THEY FULLY UNDERSTAND IT, NOT INCLUDING THE PEOPLE THAT MAY OR MAY NOT HAVE INTERNET ACCESS.
I DON'T EXPECT YOU TO ANSWER ALL.
I'M JUST ASKING ANY QUESTIONS AS TIME.
>> I'LL COME BACK TO YOU, MR. COX.
>> JUST A QUICK QUESTION, MR. CALLAN, YOU SAID YOU DO WORK FOR OTHER LOCALITIES.
HAVE YOU BEEN ASKING ANY OTHER LOCALITY TO COME IN BEHIND VISION AND DO A REASSESSMENT?
>> BEHIND VISION? NO. BECAUSE VISION HAS JUST RECENTLY IN THE LAST TWO YEARS, BOUGHT OUT TWO COMPANIES THAT WERE THE PRIMARY COMPETITORS OF MINE SO I AM ENTIRELY CONFIDENT THAT HAD ONE OF THOSE OTHER COMPANIES WORKED IT, EVEN UNDER THE VISION UMBRELLA, THERE WOULD HAVE BEEN A DIFFERENT RESULT BECAUSE MOST OF THE PEOPLE WHO WERE ON THE PROJECT WEREN'T FROM VIRGINIA AND WEREN'T REALLY AWARE OF A LOT OF THE CUSTOMS AND THE WAYS AND MEANS AND THINGS LIKE THAT.
BUT AS FAR AS FOLLOWING THEM, NO. I HAVE NOT.
I'VE FOLLOWED OTHER COMPETITORS BEFORE, OF COURSE.
YES. BUT VISION SPECIFICALLY, NO.
>> TRYING TO FIGURE OUT HOW I WANT TO WORD THIS.
HOW MANY PEOPLE HAVE APPEALED TO THE COURTS THAT APPEAL TO THE BOE. ANY?
BUT I ASKED MAYBE A MONTH AGO, MONTH AND A HALF AGO, AND IT HAD BEEN ONE.
>> YES ONE. I UNDERSTAND THERE'S A FILING FEE.
I DON'T KNOW, IT'S IT'S NOT OVERLY EXPENSIVE BUT THERE IS A FEE INVOLVED.
I DON'T THINK IT'S TONS AND TONS MAYBE MY GUESS.
>> THAT'S ALL I'VE GOT AT THE STUFF.
>> I'M HAPPY TO CLARIFY, IT'S A $98 FEE TO FILE YOUR PETITION WITH THE CIRCUIT COURT,
[01:45:05]
AND I CAN'T CONFIRM THAT YOUR FORM IS ON YOUR WEBSITE WITH THE ADDITIONAL INSTRUCTIONS ON HOW TO FILE THE PETITION TO THE CIRCUIT COURT?>> AT THE LAST MEETING WHEN I SPOKE ABOUT EVEN THE JANUARY OR THE 26TH OPTION, AND THE REASON I BROUGHT THAT UP WAS BECAUSE I WAS THINKING THAT, THAT WOULD GIVE US A BIG OPPORTUNITY IF WE REASSESSED TO GET IT RIGHT.
BUT I ALSO WANT TO THANK MR. CHRISTIAN MACMILLAN.
HE DID EMAIL US SOME INFORMATION THAT I FOUND THAT TO BE VERY PERTINENT, THAT IT WOULD HAVE BEEN AN ENTIRE REASSESSMENT.
HAVING READ THROUGH THAT AND UNDERSTOOD IT CLEARLY I WOULD DEFINITELY LEAN TOWARDS THE BIENNIAL, BUT I THINK WE HAVE TO HAVE A REAL CLEAR PLAN IN PLACE STARTING NOW THROUGH THE NEXT YEAR TO WHERE WE PUT TOGETHER THIS GROUP.
WE GET BOOTS ON THE GROUND WE HAVE A PLAN FOR HOW WE'RE GOING TO COMMUNICATE.
I HEAR THE FACEBOOK AND I HEAR ALL THE OTHER THINGS, BUT I DO BELIEVE EVEN EMAILING TO PEOPLE TO MAKE THEM AWARE.
I THINK THIS IS A GOLDEN OPPORTUNITY FOR US TO BE REACHING OUT TO THE PUBLIC TO ENSURE FACTUAL THINGS ARE CORRECT.
BECAUSE I'M AWARE OF A LOT OF PEOPLE WHO IGNORED THAT WHEN THEY GOT IT. THEY GOT IT LATE.
THERE'S A LOT OF ELDERLY PEOPLE THAT JUST DID NOT GO THROUGH THE PROCESS AND I THINK WE'RE GOING TO FIND THERE'S WAY MORE OUT THERE THAN WHAT WE PROBABLY ANTICIPATE OR ASSUME BECAUSE OF THE NUMBER OF PEOPLE WHO CHOSE NOT TO GET INVOLVED, AND THAT'S NOT NEGATIVE, IN ANY SENSE, NOT TO GET INVOLVED BECAUSE THEY GOT IT LATE OR THEY THOUGHT IT WAS SPAM OR SOMETHING.
BUT I WANTED TO SEE US DO THE BIENNIAL.
BUT I WOULD HOPE THAT THERE'S A VERY CLEAR PLAN LAID OUT TO WHERE WE ALL ARE AWARE OF IT, AS WELL AS MR. STOKE, EVEN THOUGH WE DON'T TELL YOU HOW TO DO YOUR JOB, THAT PLAN NEEDS TO BE COMMUNICATED TO THE PUBLIC SO THAT EVERYONE'S AWARE OF HOW WE'RE GOING TO OPERATE AND HOW WE'RE GOING TO TRY TO GET THIS RIGHT.
THAT WOULD JUST BE MY ONLY CAVEAT TO THIS.
WE STILL HAVE SOME WORK TO DO IF WE SO APPROVE THIS TONIGHT THAT WE HAVE TO GET THE ORDINANCES AND STUFF UPDATED.
BUT FROM YOUR OFFICE ALONG WITH HOWEVER WE PUT TOGETHER THIS GROUP.
WE'VE BEEN TALKING ABOUT THIS GROUP NOW FOR AT LEAST TWO, THREE MONTHS.
NOW, WITH SOME CLEAR DIRECTION AFTER TONIGHT, WE NEED TO MAKE IT HAPPEN AND DO A COLLECTIVE EFFORT TO WORK TOGETHER.
ANY OTHER COMMENTS FOR MR. CALLAN OR IF NOT, BOARD MEMBERS?
>> MS. CHAIR, I KNOW AT THE BEGINNING OF THIS FIASCO, NOT ALL PROPERTIES WERE ENTERED IN LIKE, NEW CONSTRUCTION, THINGS LIKE THAT.
>> WHAT I KNOW IS THAT WE'RE UP TO, I THINK AUGUST OF INTERNET ALL THE FINALS, ALL THE NEW BUILDINGS THAT HAVE A FINAL, THAT CO ISSUED.
WE WE'RE UP TO AUGUST, I BELIEVE.
THAT'S THE LAST STAFF UPDATE I RECEIVED.
AT THE BEGINNING OF IT, I CAN'T SAY HOW FAR BEHIND WE WERE.
>> MY CURIOSITY IS, I'D LIKE TO KNOW HOW MANY HOMES THAT WE'VE ADDED SINCE WE VOTED ON THE TAX ASSESSMENT OF THE RATE THAT WE'VE ADDED THAT WOULD BE NEW INCOME. DOES THAT MAKE SENSE?
>> I WOULD CONFIDENTLY SAY LESS THAN 100 AND PROBABLY LESS THAN 50.
BUT IF YOU WANTED AN EXACT NUMBER, I COULD GET THAT.
>> BEFORE I TAKE THE MOTION, I JUST WANT TO MAKE IT CLEAR TO PEOPLE, IF WE CHOOSE THE BIENNIAL ROUTE, THAT MEANS AN ASSESSMENT WOULD BE DONE AFTER THE FIRST AS PART OF THE FIRST PART OF THE YEAR FOR '27, BUT THAT WOULD THEN BE USED FOR OUR FISCAL '28 BUDGETING PROCESS, RIGHT SIR? TWENTY-EIGHT BUDGET PROCESS, WHICH MEANS THAT WOULD BE THE FIRST TAX BILL THAT WOULD BE DUE IN DECEMBER OF 2027 SO EVERYONE WE'RE ALL ON THE SAME SHEET. YOU HAVE A QUESTION?
>> WHAT'S YOUR PLEASURE, BOARD MEMBERS?
>> MR. CHAIRMAN, I'D LIKE TO MAKE A MOTION THAT WE APPROVE BIENNIAL ASSESSMENTS.
>> IT'S BEEN PROPERLY MOVED BY MR. COX AND SECOND BY MR. WEBB THAT WE WOULD MOVE TO GO TO A BIENNIAL ASSESSMENT.
[01:50:04]
YOU'VE HEARD THE QUESTION, AND THIS WOULD BE FOR THE NEXT REASSESSMENT TO BE DONE IN THE CALENDAR YEAR 2027, FISCAL YEAR 28 BUDGET.YOU'VE HEARD THE MOTION ARE THERE ANY QUESTIONS?
>> DATA QUIT. I'LL WAIT TILL AFTER VOTE.
>> THAT HAS TO BE A QUESTION PERTAINING TO.
>> MS. KNOT, WOULD YOU PLEASE CALL THE ROLL?
>> MOTION CARRIED AND NOW I YIELD THANK YOU, MR. COWIN.
>> I'M NOT SURE WHEN THE NEXT NEWSLETTER GOES OUT FOR THE COUNTY, BUT IT MAY BE SOMETHING WE CAN ADD IT TO ON THE APPEAL PROCESS.
>> I THINK WE NEED TO TAKE EVERY POSSIBLE AVENUE THAT WE HAVE IN FRONT OF US TO MAKE SURE WE COMMUNICATE SO.
LADIES AND GENTLEMEN, THAT AND I DID SAY MOTION CARRIED, SO THAT CONCLUDES OUR PUBLIC HEARING.
WE'RE NOW UNDER ORDER OF BUSINESS,
[H. Order of Business]
AND THE FIRST IS A RESOLUTION OF AN MOU BETWEEN PRINCE GEORGE COUNTY AND SURREY COUNTY FOR EMERGENCY MUTUAL AND COMMUNICATION AND THIS IS MR. BOSMAN. GOOD EVENING, SIR.>> GOOD EVENING, MEMBERS OF THE BOARD.
>> I'M HERE EVEN TRYING SEEKING A RESOLUTION TO APPROVE AN MOU BETWEEN PRINCE GEORGE AND SURREY COUNTY.
THIS WILL ESTABLISH RADIO COMMUNICATIONS FOR EACH JURISDICTION WHEN WE'RE ACTING IN A MUTUAL AID CAPACITY.
I'M PRETTY STRAIGHTFORWARD PROCESS IT'S INTERNAL PROGRAMMING.
THERE'S NO PHYSICAL EQUIPMENT CHANGE, AND THERE'S NO FINANCIAL IMPACT.
I'M HAPPY TO ANSWER ANY QUESTIONS YOU MAY HAVE.
>> ANY QUESTIONS FROM MR. BOSMAN? I THINK YOU SPOKE TO US LAST TIME ABOUT THIS, RIGHT?
>> I THOUGHT HE DID AND I READ IT, THAT'S IT.
>> BOARD MEMBERS WHAT'S YOUR PLEASURE?
>> I'LL MAKE A MOTION TO APPROVE.
>> IT'S BEEN PROPERLY MOVED BY MR. PUGH AND SECOND BY MR. COX THAT WE WOULD APPROVE THIS RESOLUTION TO ENTER INTO THIS MOU BETWEEN PRINCE GEORGE COUNTY AND SURREY COUNTY FOR EMERGENCY MUTUAL AID COMMUNICATION.
YOU'VE HEARD THE MOTION? >. MS. KNOT, WOULD YOU PLEASE CALL THE ROLL.
>> MOTION CARRIED. THANK YOU, SIR.
THE NEXT ITEM IS A RESOLUTION FOR AN AWARD OF CONTRACT AND APPROPRIATION FOR ROOF REPLACEMENT AND RELATED WORK AT THE RECREATION DEPARTMENT.
>> YES, SIR. GOOD EVENING, AGAIN, MR. CHAIRMAN, AND BOARD MEMBERS.
MR. INES PRESENTED A REPORT TO YOU AT YOUR SEPTEMBER 23 MEETING RELATED TO THE ROOF AT THE RECREATION DEPARTMENT AND THE NEED FOR SOME REPLACEMENT FOR AT LEAST SOME SECTIONS OF THAT ROOF.
HE PROVIDED SOME PRICING FROM J KING DESHAZO USING A COOPERATIVE CHESTERFIELD COUNTY CONTRACT.
ADDITIONALLY, HE PROVIDED A PROPOSAL TO YOU FROM CII, ALSO USING A CHESTERFIELD COUNTY COOPERATIVE CONTRACT TO REPLACE THREE ROOFTOP HEAT PUMP AND AIR CONDITIONING UNITS.
THOSE NOT TO EXCEED PRICES I DID PUT TOGETHER A SPREADSHEET THAT WAS PROVIDED AS AN ATTACHMENT IN YOUR PACKET TO PROVIDE TO YOU WHAT IS INCLUDED IN THE BASE FOR THE ROOF, WHICH IS A NOT TO EXCEED PRICE OF $448,270.
THEN THERE WERE SOME ALLOWANCES, AND THE MOST EXPENSIVE ALLOWANCE WAS OPTION 1 AND THEN THERE WERE SOME OPTIONS IF ASBESTOS WAS FOUND.
I'VE HIGHLIGHTED IN GREEN SHADING THE MOST EXPENSIVE OPTIONS TO PROVIDE YOU WITH A NOT-TO-EXCEED PRICE.
MR. INES IS CONFIDENT THAT WE COULD DO THE WORK FOR LESS THAN THAT MAXIMUM AMOUNT, BUT HE DID WANT TO PROVIDE OR MAKE PROVISION FOR THE MOST EXPENSIVE OPTION SHOULD IT BE NECESSARY.
WE ARE ASKING THIS EVENING FOR THE BOARD TO APPROVE AWARDS OF CONTRACT TO J KING DESHAZO NOT TO EXCEED $1,059,730 AND TO CII INCORPORATED FOR THREE ROOFTOP HEAT PUMP UNITS, NOT TO EXCEED 61,982.
THAT IS TO COMBINED NOT TO EXCEED PRICE OF $1,121,712.
WE ARE REQUESTING AN APPROPRIATION FROM GENERAL FUND FUND BALANCE AS THE FUNDING SOURCE FOR THIS PROJECT FOR BOTH THE ROOFING AND HVAC UNIT COMPONENTS.
[01:55:01]
YOU DO HAVE OPTIONS TO RESTORE THE EXCESS TO FUND BALANCE, OR THERE ARE CERTAINLY NO SHORTFALL OF OTHER CAPITAL PROJECTS THAT ARE COMING FORWARD TO THE CIP COMMITTEE WHICH WE CAN BRIEF YOU ON AT A LATER TIME.BUT THERE IS A RESOLUTION IN YOUR PACKET THAT REQUESTS BOTH ACTIONS, AWARDS OF CONTRACT TO BOTH OF THOSE VENDORS AND AN APPROPRIATION FROM GENERAL FUND FUND BALANCE.
MR. INES IS STILL HERE IF YOU HAVE QUESTIONS ON THE PROJECT, AND I'M HAPPY TO ANSWER ANY QUESTIONS YOU MAY HAVE ON THE FUNDING.
>> ANY QUESTIONS BOARD MEMBERS?
>> I THINK WE'RE GOOD. WHAT'S YOUR PLEASURE, BOARD MEMBERS?
>> IT'S BEEN PROPERLY MOVED BY MR. WEBB AND SECOND BY MR. COX THAT WE WOULD APPROVE THE RESOLUTION FOR AWARD OF CONTRACTS TO J KING DESHAZO NOT TO EXCEED 01,059,730 AND TO CII NOT TO EXCEED $61,982.
MS. KNOT, WOULD YOU PLEASE CALL THE ROLL?T
NEXT IS A RESOLUTION FOR APPROVAL OF THE PRINCE GEORGE PARKS AND RECREATION ACTIVITY RULES, AND THIS WILL BE MR. ROSELL.
>> GOOD EVENING, CHAIRMAN BROWN.
BOARD MEMBERS, MR. STOKE, MR. PASTOR.
I'VE SUBMITTED THE PRINCE GEORGE COUNTY PARKS AND RECREATION ACTIVITY RULES FOR BOARD APPROVAL.
STAFF AND LEGAL COUNSEL HAVE REVIEWED AND RECOMMENDED THE RULES AS A MEASURE TO GUIDE ACTIVITY BEHAVIOR, ATTIRE, EQUIPMENT, USE, AND INCLEMENT WEATHER PLAY.
I REQUEST BOARD APPROVAL OF THE PRINCE GEORGE PARKS AND RECREATION ACTIVITIES RULES AS SUBMITTED.
AND PLEASE LET ME KNOW IF YOU HAVE ANY QUESTIONS.
DOES ANYBODY HAVE QUESTIONS FOR, MR. ROSELL?
>> LOOKING AT THIS, I GET CONFUSED.
ARE WE TALKING ABOUT UNIFORMS OR JERSEYS?
>> WE'RE TALKING ABOUT ANYTHING THAT IS SUPPLIED THROUGH THE COUNTY.
IF WE DO, FOR EXAMPLE, SOCCER.
THOSE ARE THE TWO THINGS WE SUPPLY THROUGH THERE.
>> THE REASON I ASKED THAT UNDER A, IT SAYS, ONLY UNIFORMS PURCHASED OR ISSUED TO THE DEPARTMENT MAY BE WARNED ON RECREATIONAL ACTIVITIES AND GAMES.
ALL PLAYERS MUST WEAR THE SAME JERSEY.
SHOULDN'T BE THE SAME UNIFORM, AND THEN IT GOES FURTHER TO SAY, COUNTY ISSUE UNIFORMS MAY NOT BE TORN CUT OR MODIFIED, LOST OR DAMAGED JERSEYS MAY BE REORDERED.
I THINK WE NEED TO DROP JERSEYS AND JUST MAKE UNIFORM ACROSS THE BOARD.
I THINK THAT WILL EXPLAIN MORE AND BE A LITTLE MORE INDEPTH TO PEOPLE.
I'VE HAD A EMAIL TODAY FROM SOMEBODY THAT RAISED SOME QUESTIONS.
BUT I'M NOT GOING TO I'M NOT GOING TO APPROACH THAT RIGHT NOW.
>> NOTHING YOU WANT TO DISCUSS NOW?
>> I'LL GIVE YOU A CALL AND TALK TO YOU BACK.
>> MR. WEBB, DO YOU HAVE ANYTHING? I DON'T HAVE A PROBLEM WITH MR. COX JUST MENTIONED.
>> I'M IN AGREEMENT WITH MR. COX.
I WOULD LIKE TO SEE WHERE IT SAYS, SUBSECTION B. I'D LIKE THAT TO BE EITHER REMOVED OR I GUESS, FURTHER DESCRIBED OF WHAT IS ACCEPTABLE THAT IT READS NO APPAREL MAY BE WORN DURING GAMES OR PRACTICES THAT APPEARS TO BE PART OF A UNIFORM, AND THAT BEARS MESSAGING THAT A REASONABLE OBSERVER WOULD CONSTRUE TO BE APPROVED OR ENDORSED BY PRINCE GEORGE COUNTY OR ITS CONSTITUENT DEPARTMENTS OR AGENCIES WITHOUT THE PRIOR APPROVAL OF PARKS AND RECREATION DEPARTMENT OF PRINCE GEORGE COUNTY.
TO ME, I DON'T THINK IT NEEDS TO BE IN THERE.
I THINK YOU'RE PUTTING AN UNDUE THING ON STAFF TO GO, HEY, CAN I WEAR THIS HEAD BAND EVERY FIVE MINUTES? THEN IF SOMEBODY HAS A PROBLEM WITH THAT HEAD BAND, THEN IT WILL THE STAFF OKAY IT.
I DON'T KNOW WHAT YOUR THOUGHTS ARE ON THAT, BUT SPELL IT OUT IN THERE, HEY, YOU CAN WEAR WRISTBANDS.
IF YOU WANT TO PAINT SOMETHING ON YOUR ARM, YOU CAN DO YOUR SOCCER SHORTS.
I THINK YOU JUST SAID THAT THE JERSEYS AND THE SOCKS ARE WHAT'S PROVIDED.
IF THEY WANT TO PAINT THEIR SNEAKERS PINK, IT'S OKAY OR WEAR UNDER HOODIE, WHAT HAVE YOU.
I THINK THAT JUST NEEDS TO BE DEFINED, SO MY PERSONAL OPINION, IT NEEDS TO GO BACK TO THE ATTORNEYS, AND THEY NEED TO FURTHER DEFINE.
>> I THINK THE GIST OF IT IS, BASICALLY, ANYTHING THAT IS SUPPLIED THROUGH US.
AS YOU JUST MENTIONED, IF SOMEBODY WANTS TO WEAR A WRISTBAND
[02:00:01]
AND AND THE REFEREES ARE GOOD WITH IT, THAT'S GREAT.OR YOU WANT TO WRITE SOMETHING ON YOUR LEG OR WRITE SOMETHING ON YOUR SHOES OR A LOT OF PEOPLE WEAR EYE BLACK ESPECIALLY IN FOOTBALL.
THAT STUFF IS ABSOLUTELY PERMITTED.
>> I THINK IT JUST NEEDS TO BE DEFINED THAT IT IS PERMITTED. THAT'S ALL I GOT, MR. COX?
>> I HAVE ONE MORE, IF YOU DON'T MIND.
THIS IS UNDER THE SPORTSMAN ACCEPTABLE BEHAVIOR.
ATHLETE, SUPERVISOR, PROGRAM SUPERVISOR, AND THE GAME OFFICIALS HAVE THE AUTHORITY TO OBJECT ANY PLAYER, COACH, PARTICIPANT, VOLUNTEER, OR SPECTATOR FROM THE PREMISES FOR UNSPORTSMANLIKE CONDUCT.
ANY PLAYER, PARTICIPANT OR COACH OBJECTS PROHIBITED FROM FURTHER PARTICIPATION UNTIL HE OR SHE IS REINSTATED BY THE DEPARTMENT.
WERE YOU MADE AWARE OF ANY PROMISES PAST WEEKEND?
>> THAT HAS BEING ADDRESSED, YES.
>> I WANT TO I WANT TO BRING THAT UP AND MAKE SURE THAT'S ALL I'VE GOT.
>> MY COMMENT IS THAT I'M OKAY WITH THIS BASED ON THE FIRST COMMENT THAT MR. COX MADE.
I UNDERSTAND WHERE MR. PUGH IS GOING.
THAT WAS ALL BASED ON A PERSON THAT EMAILED US WITH THAT TODAY ASKING FOR THAT TO BE REMOVED.
I'M NOT IN AGREEMENT WITH REMOVING THAT, I THINK THE GIST OF IT IS, ANY COUNTY ISSUED EQUIPMENT CANNOT BE ALTERED AT ALL.
ANYTHING THAT'S NOT COUNTY ISSUE, THEY JUST HAVE TO GO THROUGH, AND PLEASE TELL ME IF I'M RIGHT OR WRONG ON THIS, THEY JUST HAVE TO GET THAT APPROVED EITHER BY YOUR DEPARTMENT OR THE RECREATION BOARD.
>> HONESTLY, IF SOMEBODY IS GOING TO HAVE SWEAT BANDS, AND THEY WANT TO PUT A LOGO ON IT OR SOMETHING.
THEY DON'T REALLY NEED TO RUN IT THROUGH US UNLESS IT'S OFFENSIVE DEEMED OFFENSIVE.
WHAT WE'RE REALLY TRYING TO GET AT ARE THINGS THAT ARE SUPPLIED THROUGH OUR DEPARTMENT SUCH AS JERSEYS AND SOCKS, AND CHEERLEADING UNIFORMS, FOOTBALL, THAT TYPE OF THING.
I WAS AT A MEETING WITH A BUNCH OF OTHER LOCALITIES, AND JOKINGLY, THEY WERE ALL LIKE BASED ON WHAT HAPPENED IN PRINCE GEORGE, WE'VE ALL MODIFIED OUR POLICIES.
I ALSO UNDERSTAND IF WE CHOOSE TO KICK THIS BACK TONIGHT, DON'T YOU HAVE SOME SPORT OR FALL SPORTS OR STUFF?
>> GETTING READY TO START REGISTRATION.
>>WE HAVE BASKETBALL REGISTRATION STARTING ON MONDAY.
>> IF THERE'S NOT SOMETHING IN PLACE, THEN OUR FALL REGISTRATION STUFF IS IN THAT WIDE OPEN BOX.
>> YES. WHAT WE WERE PLANNING ON ROLLING OUT ON MONDAY IS BASICALLY THAT PROBABLY WORDED A LITTLE BIT CLEAR THAN WHAT YOU'RE SAYING, YOU CAN'T DO ANYTHING THAT'S SUPPLIED THROUGH US.
>> CORRECT. I GUESS, JUST THE ONLY THING ABOUT THE SUBPARAGRAPH B IS, IF THAT'S TAKEN OUT, WILL SOMEONE ASSUME THAT WHATEVER THEY WANT TO WEAR OUTSIDE OF THE UNIFORM ISSUED BY THE COUNTY, THEY CAN JUST DO IT EVEN IF IT'S OFFENSIVE, AND IT'S OKAY BECAUSE THAT WOULD BE NOTHING IN THE POLICY TO ADDRESS THAT.
IS THAT A TRUE STATEMENT? IT COULD BE TAKEN THAT WAY?
>> IF I MIGHT JUMP IN, MR. BROWN.
>> JUST TO GIVE MAYBE A LITTLE MORE UNDERSTANDING OF SECTION B.
THE REASON THAT SANDS AND I AGREED ON THIS PARTICULAR PARAGRAPH AND THE SPECIFIC VERBIAGE OF APPAIL WAS WE WERE TRYING TO ANTICIPATE EVERY POTENTIAL SCENARIO WHERE SOMEONE MAY TRY TO WEAR EITHER AS PART OF A UNIFORM, PERHAPS A BALL CAP, PERHAPS A JACKET OR A LONG SLEEVE SHIRT, JUST ADDITIONAL APPAREL OR CLOTHING THAT IF THE ENTIRE TEAM AGREED TO DO THIS AND THEN HAVE MESSAGING ON THAT PARTICULAR APPAREL, WOULD IT LOOK LIKE THIS PARTICULAR TEAM FROM PRINCE GEORGE IS SPONSORING WHATEVER THAT MESSAGE IS, AND THAT WAS ONE OF THE EXAMPLES.
WE WERE TRYING TO ANTICIPATE AND GET AHEAD OF THAT, SO THAT'S THE REASON FOR THIS PARTICULAR PARAGRAPH AND FOR THE APPAREL.
CERTAINLY, THE MAJORITY OF OUR CONCERNS IS HOW WE ARE ADDRESSING ANY ISSUES OF ANY MODIFICATIONS OR ALTERING TO THE PROPERTY THAT WE'RE ISSUING.
[02:05:04]
THIS IS IN STORGE GOVERNMENT PROPERTY, AND THAT'S WHAT WE'RE STANDING FIRM ON.IT'S PURCHASED THROUGH THE DEPARTMENT.
IT'S A COMBINATION OF FUNDS FROM THE DEPARTMENT AND OTHER REVENUE SOURCES, SO THAT'S REALLY THE REASONING BEHIND THAT.
I CERTAINLY APPRECIATE YOUR CONCERN.
WE CAN MAYBE TWEAK SOME OF THE LANGUAGE IN SECTION B IF THERE'S ANY ADDITIONAL CONFUSION.
I I UNDERSTOOD YOUR COMMENT CORRECTLY, YOU WANT IT TO BE MORE CLEAR ABOUT WHAT APPAREL WE'RE ADDRESSING. IS THAT THE?
>> CERTAINLY WE CAN TAKE A LOOK AT THAT.
I UNDERSTAND YOUR CONCERNS IF SOMEONE WERE TO LET'S SAY A HEAD BAND AND A HEAD SOMETHING, LET'S SAY A SWEAR WORD ON IT.
I THINK WE CAN ALL AGREE THAT WOULD BE OFFENSIVE, AND I'M JUST GOING TO USE THAT EXAMPLE.
YOUR CONCERN IS, IF WE REMOVE THAT PARAGRAPH, WHAT RECOURSE DO WE HAVE TO EITHER ASK THAT PERSON TO REMOVE THAT HEAD BAND OR NOT ALLOW THEM TO PARTICIPATE. DID I UNDERSTAND THAT?
>> THAT'S PART OF IT. THE OTHER PART OF IT IS IF WE GET INTO THE POINT OF TRYING TO PUT EVERYTHING BY ITEM.
WHAT IF THERE'S AN ITEM THAT WE MISS?
>> YOU SAY WITH THE PARAGRAPH?
>> YES, SIR. I AGREE WITH WHAT MR. COX SAID.
I FIRMLY BELIEVE THE PARAGRAPH SHOULD STAY.
THE PEOPLE THAT ARE RESPONSIBLE, WE'RE LOOKING AT ONE OF THEM FOR MINORING AND ENFORCING.
ONE OF THEM STANDING RIGHT HERE IN FRONT OF US.
YOU CAN'T ANTICIPATE EVERYTHING THAT SOMEBODY MAY COME UP WITH OR TRY TO READ BETWEEN THE LINES.
WE'VE GONE DOWN THIS ROAD BEFORE IN THE PATH, AND IT ALWAYS COMES BACK AND BITES US.
WE NEED TO BE CLEAR AND BE DONE WITH IT.
IT CAUSE WAY TOO MUCH COMMOTION.
>> WOULD IT BE POSSIBLE AND WOULD IT BE EASY JUST TO PUT WORDING IN TO THE EFFECT THAT SAYS ITEMS THAT ARE NOT PART OF THE UNIFORM, HEAD BAND SWEAT BAND FACE PAINT? BE DONE WITH IT.
>> I WOULD YOU KNOW MR. PASTOR ON THAT.
>> WHICH SECTION ARE YOU REFERRING TO UNDER UNIFORMS AND THEN EXCEPTIONS?
>> YEAH. BECAUSE, SEE, THAT'S THE THING THAT EVERYBODY'S HITTING AT.
SOME OF THE CALLS I'VE GOT IS, ARE YOU SAYING WE CAN'T WEAR SWEAT BANDS NOW? THAT'S NOT WHAT WE'RE SAYING.
BUT SOME PEOPLE CAN CONSTRUE THAT AS BEING PART OF THE UNIFORM.
THAT'S WHY I'M SAYING, MAYBE IF WE HAVE SOMETHING IN IT THAT IT SAYS, THESE ITEMS ARE NOT PART OF THE UNIFORM.
SWEAT MANS HEAD MANS FACE PAINT.
THAT'S IT THERE'S NOTHING ELSE YOU'RE GOING TO BE WEARING ANYTHING ON THE FIELD, OTHER THAN YOUR UNIFORM, THAT WOULD BE THE ONLY ADDITIONS.
>> I DIDN'T KNOW IF YOU WANT TO ME.
>> NO I WANT YOU TO RESPOND FIRST.
>> YES, SIR. I THINK WHEN WE START TO CREATE A VERY NARROW LIST OF THINGS THAT WE PIGEONHOLE OURSELVES AND DO A SITUATION, OR WHAT IF SOMEONE IS WEARING, LET'S SAY, KNEE PADS OR ELBOW PADS, OR GLOVES, OR A SCARF.
OTHER THINGS THAT ARE TECHNICALLY APPAREL, BUT BECAUSE WE'VE GOT SUCH A NARROW SPECIFIC LIST THAT WE'VE REALLY LIMITED OURSELVES AND TO WHAT WE CAN ALLOW OR NOT ALLOW.
AGAIN, THAT WAS THE REASONING BEHIND THE [INAUDIBLE] THE EXCEPTIONS PART, AND I UNDERSTAND, I SAW THAT SAME COMMENT AND CONCERN ABOUT THE EXCEPTIONS.
AGAIN, WE DO RECOGNIZE THAT THERE ARE TIMES WHEN A PARTICULAR UNIFORM DOES NEED TO BE MODIFIED.
FOR EXAMPLE, THE CHEER UNIFORMS AND FOOTBALL UNIFORMS REGULARLY NEED TO BE TAILORED AND ALTERED TO FIT THE PARTICIPANT.
NOT ALWAYS THE CASE WITH OUR OTHER COUNTY ISSUED T-SHIRTS OR JERSEYS OR OTHER UNIFORMS. THE POINT OF THE POLICY IS TO TRY TO ENCOMPASS AND APPRECIATE ALL THE DIFFERENT NEEDS OF ALL THE RECREATION ACTIVITIES THAT WE HAVE.
AGAIN, CREATING A MORE SPECIFIC LIST THAN IS NECESSARY, AGAIN, PIGEONHOLE US INTO A SCENARIO WHERE WHILE WE'VE LISTED THESE THREE THINGS, WE DIDN'T LIST ALL THESE OTHER THINGS, SO ERGO IT'S ACCEPTABLE.
I HOPE THAT ANSWERS YOUR QUESTION.
>> MY CONCERN IS IF NOW, WHAT HAPPENS WHEN SOMEBODY DEEMS SOMETHING NOT PART OF THE UNIFORM, BUT EVERYBODY ELSE DISAGREES WITH IT.
THEN IT'S GOING TO LAND SQUARELY BACK IN OUR LAP AGAIN THAT PEOPLE ARE UNHAPPY WITH IT BECAUSE IT DIDN'T SPELL THINGS.
I JUST WANT TO MAKE SURE WHAT WE PUT OUT THERE TO THE PARENTS, BECAUSE I TALKED TO MR. ROSSVILLE DAY AND I TOLD HIM, I SAID ONE OF THE THINGS I'D LIKE TO SEE IS A SIGN SHEET THAT WHEN THEY GET IT, THEY REVIEW IT, SIGN IT, AND SEND IT BACK IN.
BUT I JUST WANT TO MAKE SURE THAT WE'VE GOT THEM CLEAR AND CONCISE SO IT TAKES ANY WIGGLE ROOM OUT OF IT, SO TO SPEAK.
[02:10:04]
>> THAT SOMEBODY CAN INTERPRET IT ONE WAY OR THE OTHER.
I WANT TO MAKE SURE HE'S GOT WHAT HE NEEDS GOING FORWARD THAT WE ANSWER ALL THE QUESTIONS, WE CROSS ALL THE TS, WE DOT ALL THAT HAS IS ALL I'M LOOKING FOR.
>> I WILL SAY THAT I'VE HAD DISCUSSIONS WITH MR. ROSELL AS PART OF THE REGISTRATION FORM.
IN ORDER TO EVEN GET TO THE FORM, YOU'LL HAVE TO CLICK THE LINK WHERE IT DISPLAYS THE POLICIES.
THEN BEFORE YOU CAN EVEN REGISTER, YOU HAVE TO ACKNOWLEDGE, I HAVE READ AND ACCEPTED THESE TERMS, AND NOW I CAN PROCEED WITH THE REGISTRATION FORM.
THAT IS ONE ADDITIONAL STEP THAT WE ANTICIPATED TO ENSURE EVERYONE IS FULLY AWARE OF THESE PARTICULAR POLICIES.
JUST TO BE CLEAR, SECTION B, IT'S ONLY APPAREL THAT BEARS MESSAGING, SO DIFFERENT COLORED ARM BANDS OR SWEAT BANDS, IF YOU WILL.
IT'S JUST THE PARTICULAR MESSAGING THAT THE COUNTY IS CONCERNED ABOUT THAT WOULD APPEAR TO BE GOVERNMENT SPEECH.
THAT WAS THE POINT AND PURPOSE OF THAT, AND AGAIN, APPAREL IS USED TO TRY TO ENCOMPASS ALL TYPES OF THINGS THAT A PARTICIPANT MIGHT WEAR DURING THAT ACTIVITY.
>> THIS BRINGS ME BACK TO THE ORIGINAL QUESTION THEN, SO ARE WE SAYING A SWEAT BAN WITH JOHN 14.6 ON IT IS NOT ALLOWED?
>> THAT'S WHAT I DON'T MAKE SURE.
>> I UNDERSTAND THE OFFENSIVE PART.
THERE ARE CERTAIN THINGS, YOU KNOW. I AGREE.
>> I'M NOT SAYING THAT IT'S NOT ACCEPTABLE BECAUSE IT'S OFFENSIVE.
I'M NOT SAYING THAT THAT'S AN OFFENSIVE THING.
>> BUT THAT'S WE WOULD DEEM THAT CHRISTIAN SPEECH, OBVIOUS CHRISTIAN SPEECH, BECAUSE JOHN 14.6 IS FROM A CHRISTIAN BIBLE AND SPECIFICALLY REFERENCES JESUS CHRIST.
THAT WAS SO I HOPE THAT CLARIFIES THAT.
BUT IN ADDITION TO THAT, THE END DECISION OF WHETHER THAT MESSAGING IS APPROVED WOULD BE LEFT UP TO THE DIRECTOR.
IF IT'S SOMETHING NOT QUITE LIKE THAT, MAYBE IT'S THEY WANT THEIR OWN NAMES ON THE WRISTBAND, AND THAT MAY BE SOMETHING THAT COULD BE LEFT UP TO THE DIRECTOR.
>> I'M GOING TO COME OVER TO MR. PUGH FOR A MINUTE.
>> LAST NAME'S OKAY? BACK OF NEW JERSEY?
>> NO. NO MORE NAMES ON THE BACK OF JERSEYS.
THE ONLY ISSUE I HAVE WITH IT? IS IT WAS A PRIDE THING.
YOU GOT TO GO IN THE GAS STATION, YOU GOT TO GO TO YOUR SCHOOL AND WHERE YOUR JERSEY, HAD YOUR NAME ON THE BACK OF IT, AND THEN IT'S ALSO A COACHING THING.
HEY, NUMBER 2, I MIGHT NOT REMEMBER WHO NUMBER TWO'S NAME IS, BUT IF HIS NAMES ON THE BACK OF E JERSEY, I KNOW WHO HE IS. THAT'S MY CONCERN.
>> THE OTHER ISSUE THAT I HAD, AND THIS IS GOING TO BE A QUESTION, I BELIEVE, AND MAYBE EVEN A MR. STOKE QUESTION, ONE OF THE THINGS I SEE IN HERE WAS THE USE OF ALCOHOL, TOBACCO MARIJUANA, APES ILLEGAL SUBSTANCES.
ARE WE GOING TO SAY YOU CAN'T SMOKE? DON'T GET ME WRONG HERE. I DON'T BELIEVE THAT SOMEBODY SHOULD BE SMOKING ON A FIELD OR SMOKING IN THE BLEACHERS.
BUT IF WE HAVE A DESIGNATED SMOKING AREA, THEY SHOULD BE ABLE TO SMOKE RIGHT THERE BECAUSE I'M UNAWARE OF A SMOKING POLICY ON COUNTY PROPERTY CONNECTIVELY.
>> BASICALLY, ALL THIS IS DOING IS REITERATING WHAT YOU JUST SAID WE'RE NOT GOING TO BE SMOKING ON THE FIELD.
WE'RE NOT GOING TO BE SMOKING IN THE BLEACHERS.
WE'RE NOT GOING TO BE SITTING BEHIND PEOPLE ON THE BLEACHERS.
WE ACTUALLY HAVE SOME SIGNAGE OUT AT MORE RIGHT NOW THAT IN VIRGINIA, A PUBLIC PARK, WE CAN'T TELL PEOPLE THEY CAN'T SMOKE IN.
WHAT WE DO IS WE REQUEST AS A NICETY THAT YOU JUST GO OFF TO THE SIDE.
I REALLY WOULD PREFER THAT WE DON'T GO TO DESIGNATED SMOKING AREAS BECAUSE THAT'S A WHOLE OTHER DEAL, A WHOLE ANOTHER CLEANUP DEAL.
BUT NOW, IT'S SCHOOL GROUNDS, YES. THAT'S PROHIBIT AGREE.
>> BUT AS IN VIRGINIA, IN PARKS YOU CAN'T DO THAT.
>> MY LAST COMMENT, IT'S GOING TO BE BACK TO WHAT MR. COX SAID, AND I KNOW BECAUSE I DO THIS ALL THE TIME.
LIKE, WHEN I GET DOWN DOWNLOAD SOFTWARE, I CLICK, "I AGREE." I DON'T READ IT. I'M JUST TRYING TO GET THAT CLICK SO I CAN GET TO DOWNLOAD THE SOFTWARE.
I THINK WE COULD DEAL WITH THAT SAME THING IF THAT POLICY COMES UP, AND ALL THEY HAVE TO DO IS CLICK, "I AGREE" TO GET TO IT.
I PERSONALLY THINK THEY SHOULD HAVE TO SIGN SOMETHING WITH THEIR NAME AND DATE AND TURN IT IN.
IF THEY FAILED TO READ IT AND THEY SIGNED IT, THAT'S DIFFERENT THAN JUST CLICKING AN I AGREE BUTTON IN ORDER TO CONTINUE.
THAT'S JUST WHAT I'M AWARE OF, BECAUSE MOST PEOPLE THAT LICENSE AGREEMENTS WHEN YOU DOWNLOAD SOFTWARE,
[02:15:02]
MOST PEOPLE COULDN'T EVEN TELL YOU THE FIRST THING THAT'S IN IT.THEY JUST CLICK "I AGREE," SO I CAN GET TO THE NEXT THING.
>> THAT'S LIKE SCHOOLS. THEY USED TO BE IN THE STUDENT NAME.
FIRST PAGE WAS YOU HAD SIGNING. PAGE BACK.
THAT'S MY THING. IT'S WE WANT TO BE ABLE TO GO BACK WHEN WE HAVE AN ISSUE AND GO, WELL, YOU SIGNED THIS. YOU UNDERSTOOD.
>> YOU SAID YOU UNDERSTOOD THAT.
THAT'S WHY I WAS ADDING ON TO WHAT HE SAID THERE.
I THINK IF IT'S JUST A STRAIGHT, I JUST CLICKED THE BUTTON IN ORDER TO GET IT.
YEAH, YOU COULD STILL BUT SOMETHING SOMEWHERE, THEY NEED TO SIGN OFF ON SOMETHING AND TURN IT IN SO THAT YOU HAVE IT ON RECORD THAT THEY ARE AWARE.
THEY SAID THEY'RE AWARE OF THESE RULES.
>> YES. I'M NOT SURE IF THE BOARD IS AWARE, BUT WE DO HAVE A COACH'S CODE OF CONDUCT THAT THE COACHES SIGN, AND WE ALSO HAVE A PARENT'S CODE OF CONDUCT.
WE CAN CERTAINLY ADD AN ADDITIONAL I'VE READ AND UNDERSTAND THAT I MUST AGREE AND ABIDE BY THESE POLICIES.
IF THAT'S AN ADDITIONAL FORM, I'M PRETTY SURE THAT'S SOMETHING WE CAN ACCOMMODATE FOR THE BOARD TO MAKE SURE THAT THEY'VE READ AND SIGNED IT.
>> DO WE HAVE AN OPTION TO APPROVE THIS WITH THE TWEAKS THAT MR. COX BROUGHT UP? BUT KEEPING IN MIND THE OTHER ITEMS THAT WERE BROUGHT UP, THAT IF ONCE WE APPROVE THIS, DO WE NOT HAVE THE CHANCE TO MAYBE MAKE SMALL TWEAKS TO AND ALONG THE WAY, OR IS WHAT WE APPROVE NOW HAS TO BE IN EFFECT THROUGH THAT WHOLE SEASON?
>> WE CAN CERTAINLY BRING THIS BACK BEFORE THE BOARD AT ANOTHER MEETING FOR ANY ADDITIONAL CHANGES.
>> BECAUSE WHAT I DON'T WANT IS FOR US TO WALK OUT OF HERE TONIGHT AND DON'T DO ANYTHING, KNOWING THAT WE HAVE A FALSE SPORT REGISTRATION COMING UP.
I THINK WE NEED TO HAVE SOMETHING IN PLACE, BUT EVEN IF WE COME BACK AND MAKE TWEAKS TO TAKING IN CONCERNS AND COMMENTS FROM OTHER BOARD MEMBERS.
THAT'S JUST MY THOUGHT. I JUST DON'T WANT TO SEE US DO NOTHING.
>> I THINK THE ONLY DIFFICULTY IN THAT IS THIS COMING MONDAY, WE'RE OPENING UP REGISTRATION FOR WINTER SPORTS, IS THAT CORRECT?
>> ACTUALLY, I WAS SCHEDULED TO GO AT THE END OF SEPTEMBER.
BUT WHEN WE HAD TO PUT THIS IN PLAY, WE PUT IT OFF UNTIL THE 20TH.
IT'S ACTUALLY GOING TO BE A SHORTER REGISTRATION PERIOD AS IT IS.
>> OR EITHER WE PUT SOMETHING IN PLACE FOR FALL AND STILL MAKE TWEAKS, BUT THOSE TWEAKS DON'T GO INTO EFFECT UNTIL THE SPRING SPORTS OR WHATEVER.
I'M JUST TRYING TO MAKE SURE THAT ONE, WE DON'T WALK AWAY DOING NOTHING, BUT WE ALSO STILL KEEP IN MIND ALL OF THE COMMENTS THAT HAVE BEEN PUT IN FOR TONIGHT.
>> I THINK THE ONLY OPTIONS THE BOARD HAS TONIGHT IS TO APPROVE IT AS IS, AND THEN CERTAINLY WITH THE UNDERSTANDING THAT THERE'S SOME CONCERNS WE CAN TWEAK THE LANGUAGE OR POSTPONE TO A DATE CERTAIN.
>> COULD WE APPROVE, AS IS WITH THE SMALL TWEAK THAT I HEARD MR. COX MAKE IN THE VERY BEGINNING? I'M JUST ASKING OR NOT.
IF WE MAKE ANY TWEAK, DOES THIS HAVE TO GO BACK TO SANS ANDERSON TO BE OKAYED AND APPROVED OR THROUGH YOU, OR I'M ASKING.
>> NO, I WOULDN'T SAY WE NEED TO SEND IT BACK NECESSARILY TO SANS ANDERSON.
MY CONCERN IS THAT THIS WAS WHAT WAS POSTED AND ADVERTISED.
>> THAT'S RIGHT. WELL, BUT THIS IS A PUBLIC HEARING, THOUGH.
FOR US, THIS IS NOT A PROBLEM.
>> NO, POSTED IN TERMS OF FOR THE LAST WEEK, THIS IS WHAT THE PUBLIC HAD A CHANCE TO REVIEW.
>> MR. CHAIRMAN, CAN I MAKE A SUGGESTION?
>> WE CAN MOVE FORWARD WITH APPROVAL TONIGHT AND PUT IT BACK ON OUR AGENDA FOR OUR NEXT MEETING TO GO OVER THE CHANGES LIKE UNIFORM AND JERSEY AND STUFF.
AT THAT TIME, WE SHOULD BE ABLE TO GO AHEAD AND RE-CERTIFY IT OR APPROVE IT AGAIN WITH THE CHANGES THAT ARE IN PLACE.
BUT AGAIN, SO WE DON'T GO HERE TONIGHT WITH NOTHING.
>> BUT AT LEAST THAT WAY WE'VE GOT IT.
WE KNOW IT'S COMING BACK BEFORE SO WE CAN REVIEW THE CHANGES AT THE NEXT MEETING.
>> THAT WAY WE COULD GET THROUGH BASKETBALL AND OUR SPRING SPORTS START RIGHT AT THE BEGINNING OF JANUARY.
I JUST NEED THAT THEN AS A MOTION AND A SECOND, PLEASE.
>> I'LL MAKE A MOTION. WE APPROVE THE REC DEPARTMENT'S UNIFORM RULES AS PRESENTED WITH THE UNDERSTANDING, WE WILL BRING IT BACK BEFORE THE BOARD IN TWO WEEKS TO DISCUSS THE CHANGES WE TALKED ABOUT. [OVERLAPPING]
>> IT'S BEEN PROPERLY MOVED BY MR. COX AND SECOND BY MR. WEBB, THAT WE WOULD APPROVE THE PARKS AND REX ACTIVITY RULES, BUT WE WOULD ALSO WANT IT TO BE BROUGHT BACK FOR OUR OCTOBER 28TH MEETING FOR FURTHER UPDATES AND DISCUSSION.
[02:20:01]
MS. KNOTT, WOULD YOU PLEASE CALL THE ROLL?>> THANK YOU, SIR. THE NEXT ITEM IS THE AUTHORITY TO APPLY FOR THE VIRGINIA DEPARTMENT OF CRIMINAL JUSTICE SERVICES OPERATION CEASE FIRE GRANT AND THIS IS CHIEF HARLEY.
>> GOOD EVENING, MR. CHAIRMAN.
BOARD MEMBERS, MR. STOKE, MS. PASTOR, HERE BEFORE YOU TO ASK YOUR PERMISSION TO AUTHORIZE US TO SUBMIT A GRANT APPLICATION, DEPARTMENT OF CRIMINAL JUSTICE SERVICES OPERATION CEASE FIRE GRANT APPLICATION FOR CONSIDERATION.
IN FULL TRANSPARENCY AND WE'VE ALREADY SUBMITTED THE GRANT APPLICATION.
IF THE BOARD HAS ANY OBJECTION, WE CAN CERTAINLY WITHDRAW THAT APPLICATION.
WE'RE ASKING FOR THE GRANT TO BE CONSIDERED FOR NOT TO EXCEED $300,000 FOR TECHNOLOGY PURCHASES AND EQUIPMENT PURCHASES.
THE GRANT DOES NOT HAVE ANY LOCAL MATCH ATTACHED TO IT.
THE TECHNOLOGY IS FOR SOFTWARE TO INTEGRATE ALL OF OUR SYSTEMS, OUR LOAD SYSTEMS TO INTEGRATE FOR REAL TIME USE THROUGHOUT THE DEPARTMENT, AND ALONG WITH EQUIPMENT PURCHASES, BOTH FORENSIC PURCHASES AND TACTICAL EQUIPMENT PURCHASES.
AGAIN, SOMETIMES THERE'S A BRIEF WINDOW WHEN WE LEARN ABOUT A GRANT TO BE ABLE TO APPLY FOR IT, AND THE NO MATCH GRANTS, WE TEND TO WANT TO GO AFTER.
BUT AGAIN, IF YOU HAVE ANY ISSUES, WE CAN CERTAINLY WITHDRAW THE REQUEST.
I BELIEVE THERE'S A RESOLUTION BEFORE YOU.
>> DOES ANYONE HAVE ANY QUESTIONS FOR CHIEF HARLEY?
>> IT'S NOT COSTING US ANYTHING. THAT'S A GOOD THING.
>> HERE, I'LL MAKE A MOTION TO APPROVE.
>> IT'S BEEN PROPERLY MOVED BY MR. PUGH AND SECOND BY MR. COX THAT WE WOULD APPROVE THE AUTHORITY TO APPLY FOR THE VIRGINIA DEPARTMENT OF CRIMINAL JUSTICE SERVICES.
YOU'VE HEARD THE MOTION, MS. KNOTT, WOULD YOU PLEASE CALL THE ROLL?
>> THE NEXT ITEM THAT WE HAVE IS A RESOLUTION FOR AWARD OF CONTRACT FOR YEAR 3 SERVICES IN PREPARATION OF DEPARTMENT AGENCY STRATEGIC PLANS AND THIS WILL BE MS. DREY.
>> YES SIR, GOOD EVENING AGAIN.
AS THE BOARD IS AWARE, WE HAVE BEEN DOING DEPARTMENT STRATEGIC PLANS INCREMENTALLY AND FOR FY 2026, THE DEPARTMENT OF SOCIAL SERVICES IS SLATED AND BUDGETED TO HAVE THEIR DEPARTMENT STRATEGIC PLAN COMPLETED.
BECAUSE THIS AWARD IS OVER $50,000, WE ARE REQUESTING AN AWARD OF CONTRACT FROM THE BOARD IN THE AMOUNT OF $69,750 FROM MANAGING RESULTS.
THE SAME COMPANY THAT WE HAVE PARTNERED WITH TO DO OUR OTHER DEPARTMENT AND AGENCY STRATEGIC PLANS.
THIS IS REIMBURSABLE FROM THE STATE AND THE NET LOCAL COST IS ABOUT 24,000 OF THAT 69,750.
THERE IS A RESOLUTION INCLUDED IN THE PACKET, AUTHORIZING MR. STOKE TO AWARD A CONTRACT TO MANAGING RESULTS.
>> ANY BOARD MEMBERS HAVE ANY QUESTIONS FOR MS. DREY?
>> GOOD. I'M JUST A QUICK QUESTION.
THE ACTUAL COST TO THE COUNTY IS, HOW MUCH?
IT'S REIMBURSABLE FROM THE STATE AT ABOUT 66%.
>> THAT'S ALL I GOT. BOARD MEMBERS. WHAT'S YOUR PLEASURE?
>> I'LL SECOND IT. IT'S BEEN PROPERLY MOVED BY MR. WEBB AND SECONDED BY MR. COX TO DO THIS AWARD OF CONTRACT FOR YEAR 3 SERVICES THAT OUR COUNTY ADMINISTRATOR WOULD SIGN THIS FOR WITH MANAGING RESULTS, NOT TO EXCEED $69,750.
MS. KNOTT, WOULD YOU PLEASE CALL THE ROLL?
>> NEXT IS A DISCUSSION OF A REPRESENTATIVE AT THE BOARD OF SUPERVISORS FOR THE BOARD OF SUPERVISORS TO CAST THE VOTES THIS WOULD BE AT THE VACO CONFERENCE THAT IS COMING UP IN NOVEMBER.
THE 2025 ANNUAL BUSINESS MEETING OF THE VIRGINIA ASSOCIATION OF COUNTIES WILL BE HELD ON TUESDAY, NOVEMBER 11TH AT 10:00 AM AT THE OMNI HOMESTEAD IN BATH COUNTY, VIRGINIA.
[02:25:06]
THE BY LAWS STATE THAT THE COUNTY SHALL DESIGNATE A REPRESENTATIVE OF ITS BOARD OF SUPERVISORS TO CAST ITS VOTE AT THE ANNUAL BUSINESS MEETING.THE DOCUMENT INCLUDES NOT ONLY A VOTING DELEGATE, BUT ALSO AN ALTERNATE DELEGATE.
I BELIEVE ONLY MR. BROWN AND MYSELF ARE ATTENDING THIS MEETING.
STAFF SUGGESTION WOULD BE TO HAVE CHAIRMAN BROWN AS THE VOTING DELEGATE AND MYSELF AS THE ALTERNATE.
>> BOARD MEMBERS, WHAT'S YOUR PLEASURE?
>> MR. CHAIR, I'LL MAKE A MOTION TO APPROVE.
>> AS MAINE AND HE HAS A BACKUP.
>> IT'S BEEN PROPERLY MOVED BY MR. PUGH AND SECONDED BY MR. WEBB THAT THE CHAIRMAN WOULD BE THE REPRESENTATIVE OR CASTING THE VOTES FOR THIS BUSINESS MEETING, AND THAT MR. STOKE WILL BE THE ALTERNATE OR BACKUP FOR CASTING THE VOTES.
>> JUST ONE QUICK COMER IF I COULD.
>> ABSOLUTELY. SO THE MEETING IS ON NOVEMBER THE 11TH?
>> THEY DON'T EVEN FEEL IMPORTANT ENOUGH TO TAKE OBSERVED VETERANS DAY.
THEY'RE GOING TO HOLD A MEETING. THAT'S MY ISSUE WITH IT, BUT I'M GOOD WITH THE MOTION.
>> THEIR MEETING IS ALWAYS THE SAME WEEKEND OF EVERY YEAR.
I CAN'T JUSTIFY WHY THEY'RE DOING IT ON THAT DAY, BUT I JUST KNOW IT'S USUALLY THAT BECAUSE EVERY YEAR WE MOVE OUR BOARD MEETING TO THAT WEDNESDAY INSTEAD OF THE TUESDAY.
YOU'VE HEARD THE MOTION, MS. KNOTT, WOULD YOU PLEASE CALL THE ROLL?
NEXT IS A RESOLUTION FOR FOR TWO APPOINTMENTS MC DEVELOPMENT AUTHORITY.
>> MR. BROWN, I'D LIKE TO MAKE A MOTION THAT WE APPROVE APPOINT ERIC CRAWFORD AND CJ CHARLES TEPELSON.
>> IT'S BEEN PROPERLY MOVED BY MR. COX AND SECOND BY MR. WEBB THAT WE WOULD REAPPOINT ERIC CRAWFORD, AND WE WOULD APPOINT MR. CJ TEPELSON.
MS. KNOTT WOULD YOU PLEASE CALL THE ROLL.
>> YES. NEXT IS ONE RECOMMENDATION FOR APPOINTMENT FOR THE BOARD OF ZONING APPEALS.
THIS IS A FIVE YEAR TERM, AND THIS WOULD BE A RECOMMENDATION TO THE CIRCUIT COURT.
>> MR. CHAIRMAN, I'D LIKE TO MAKE A RECOMMENDATION FOR APPOINTMENT OF MS. SHANNON STORY.
>> IT'S BEEN PROPERLY MOVED BY MR. COX AND SECOND BY MR. PUGH, THAT THE BOARD WOULD RECOMMEND MS. SHANNON STORY AS THE RECOMMENDATION FOR APPOINTMENT TO THE BOARD OF ZONING APPEALS FOR A FIVE YEAR TERM.
MS. KNOTT, WOULD YOU PLEASE CALL THE ROLL?
>> MOTION CARRIED. LADIES AND GENTLEMEN, WE'RE NOW GOING TO BE GOING INTO OUR CLOSED SESSION FOR THE EVENING.
[I. Closed Session]
AT THIS TIME, I NEED A MOTION FOR GOING INTO OUR CLOSED SESSION FOR CONTRACT NEGOTIATIONS.>> MR. CHAIRMAN, I'D MAKE A MOTION.
WE GO INTO CLOSED MEETING PURSUANT TO VIRGINIA CODE 2.2371187 AND EIGHT FOR THE LEGAL ADVICE AND DISCUSSION FROM LEGAL COUNSEL REGARDING SPECIFIC LEGAL MATTERS, CONTRACT NEGOTIATIONS REGARDING THE VB RSP GRANT.
>> IT'S BEEN PROPERLY MOVED BY MR. COX AND SECOND BY MR. WEBB THAT WE WOULD GO INTO CLOSED SESSION FOR CONTRACT NEGOTIATION REGARDING THE VB RSP GRANT AS SO STATED IN HIS MOTION.
MS. KNOTT, WOULD YOU PLEASE CALL THE ROLL?
>> YES. WE'RE IN CLOSED SESSION.
LADIES AND GENTLEMEN, WE WERE IN CLOSED SESSION, AND WE HAVE RETURNED FROM CLOSED SESSION.
AT THIS TIME, I WOULD ENTERTAIN A MOTION FOR US TO RECONVENE AND CERTIFY THE CLOSED SESSION.
>> MR. BROWN, MR. CHAIRMAN, I WOULD MAKE A MOTION TO RECONVENE AN OPEN SESSION AND CERTIFY THAT ONLY THE MATTERS THAT WERE IDENTIFIED IN THE MOTION TO GO INTO CLOSED MEETING WERE HEARD DISCUSSED OR CONSIDERED.
>> IT'S BEEN PROPERLY MOVED BY MR. COX AND SECOND BY MR. WEBB, THAT WE HAVE RECONVENED FROM THE MOTION AND THAT WE CERTIFY THAT THE ITEMS WE THAT WERE IN THE MOTION, GOING IN THE CLOSED SESSION IS ALL THAT WE DISCUSSED.
YOU'VE HEARD THE MOTION? MS. KNOTT, WOULD YOU PLEASE CALL THE ROLL?
[02:30:01]
I'D ENTERTAIN A MOTION FOR ADJOURNMENT, PLEASE.>> HAS BEEN PROPERLY MOVED BY MR. COX AND SECOND BY MR. PUGH THAT WE WOULD ADJOURN AT THIS TIME.
MS. KNOTT, WOULD YOU PLEASE CALL THE ROLL?
>> MOTION CARRIED. WE ARE ADJOURNED.
* This transcript was compiled from uncorrected Closed Captioning.