Sep 23, 2025 Regular Meeting

[A. Call to Order (6:00 pm)]

[00:00:02]

GOOD EVENING EVERYONE. TODAY IS THE 23RD OF SEPTEMBER.

IT IS NOW TIME FOR OUR REGULAR BOARD MEETING.

IT'S 6 P.M. THERE IS NO AUTHORIZATION FOR ELECTRONIC PARTICIPATION.

SO, MRS KNOTT, WOULD YOU PLEASE CALL THE ROLL? MR. BROWN? HERE. MRS. WAYMACK? HERE. MR. COX? HERE. MR. PUGH? HERE. MR. WEBB? HERE. NEXT WE WILL HAVE THE ADOPTION OF THE AGENDA.

AT THIS TIME, I NEED A MOTION, PLEASE. MR. CHAIR, I'LL MAKE A MOTION TO ADOPT THE AGENDA.

SECOND, IT'S BEEN PROPERLY MOVED BY MR. PUGH AND SECOND, BY MRS. WAYMACK THAT WE WOULD ADOPT THE AGENDA AS PRESENTED.

YOU'VE HEARD THE MOTION. MRS. KNOTT, WOULD YOU PLEASE CALL THE ROLL? MRS. WAYMACK? YES. MR. COX? YES. MR. PUGH? YES.

MR. WEBB? YES. MR. BROWN? YES. OKAY? YES. YEAH. SO NOW WE'LL DO THE BOARD'S INVOCATION.

[B. Business Meeting]

AND MR. WEBB WILL DO THE PLEDGE OF ALLEGIANCE.

DEAR HEAVENLY FATHER, WE THANK YOU AGAIN FOR OUR MANY BLESSINGS.

YOU HAVE PROTECTED US FROM ALL DISASTERS. FATHER.

WE HUMBLY ASK THAT YOU CONTINUE TO PROTECT US.

DEAR FATHER, WE ASK THAT YOU BE WITH THOSE WHO HAVE LOST LOVED ONES.

COMFORT THEM. BE WITH THOSE WHO ARE SICK IN BODY, MIND OR SPIRIT.

HEAL THEM. FATHER, WE ASK THAT YOU BE WITH THIS BOARD.

LEAD US TO DO THE RIGHT ACTIONS FOR YOUR PEOPLE AND ALL THOSE WHO INHABIT THIS COUNTY OF PRINCE GEORGE.

IN YOUR HOLY NAME WE PRAY. AMEN. AMEN. I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA, AND TO THE REPUBLIC FOR WHICH IT STANDS. ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL.

THANK YOU, MRS. WAYMACK, FOR THE INVOCATION. AND THANK YOU, MR. WEBB, FOR THE PLEDGE OF ALLEGIANCE. NEXT WE'LL MOVE ON TO PUBLIC COMMENTS.

LADIES AND GENTLEMEN, THIS IS THE TIME WHERE YOU CAN SPEAK TO BRING A MATTER TO THE ATTENTION OF THE BOARD.

USUALLY YOU CANNOT SPEAK ON ANYTHING THAT'S IN A PUBLIC HEARING.

FOR THE SECOND MEETING IN A ROW, WE DO NOT HAVE ANY PUBLIC HEARING ITEMS. YOU'RE GIVEN THREE MINUTES. YOU COME UP, GIVE YOUR NAME, YOUR ADDRESS.

YOU GET THREE MINUTES TO SPEAK. IF YOU'RE SPEAKING ON BEHALF OF A GROUP, YOU WILL BE ALLOWED UP TO FIVE MINUTES.

MRS KNOTT, IS THERE ANYONE THAT HAS REGISTERED WITH YOU FOR PUBLIC COMMENT? NO, SIR. MR. CHAIRMAN, ALL RIGHT. THANK YOU MA'AM.

MRS. PUDLOW, IS THERE ANYONE ELECTRONICALLY THAT WISHES TO SPEAK UP FOR PUBLIC COMMENT? NO, MR. CHAIRMAN, THERE IS NOT. ALL RIGHT. THANK YOU, MA'AM.

IS THERE ANYONE HERE IN THE AUDIENCE THAT WOULD LIKE TO COME AND SPEAK AT THIS TIME? IF SO, PLEASE APPROACH THE DAIS. AGAIN, GIVE YOUR NAME, ADDRESS OR THE GROUP YOU'RE REPRESENTING, AND YOU'LL BE GIVEN TIME TO SPEAK. GOOD AFTERNOON, LADY, AND LADIES AND GENTLEMEN. GOOD AFTERNOON.

MY NAME IS KEN PRITCHETT. I'M AT 1111 FORT HAYS DRIVE, SO I'M A NEW RESIDENT.

LEGAL RESIDENT OF PRINCE GEORGE NOW. YES, SIR.

I HAVE. A COUPLE OF WEEKS AGO, THE SOUTHSIDE VIRGINIA ASSOCIATION OF REALTORS CAME TO.

HANG ON, HANG ON ONE SECOND. LET ME. HE'S SPEAKING ON BEHALF OF THEM.

HE'LL HAVE UP TO FIVE MINUTES. IT WON'T TAKE ME THAT LONG.

OKAY. ALL RIGHT. I JUST WANT TO. OKAY. YEAH, I JUST ACTUALLY, I WAS.

I GUESS I WAS CHOSEN THIS AFTERNOON TO DO THIS AT THE LAST MINUTE, BUT BASICALLY, I'M GOING TO READ THE COMMENT THAT THE OTHER PEOPLE WERE GOING TO MAKE.

BUT BASICALLY I AM A MEMBER OF THE SOUTHSIDE VIRGINIA ASSOCIATION OF REALTORS, AND WE WANTED TO ENDORSE AND EXPRESS STRONG SUPPORT FOR THE WASTEWATER TREATMENT PLANT IN SUSSEX COUNTY, WHICH WOULD BE JOINTLY OWNED AS PART BY PRINCE GEORGE'S COUNTY VERSUS PAYING TO CONNECT TO HOPEWELL'S EXISTING TREATMENT PLANT.

AS YOU KNOW, STRENGTHENING COUNTY INFRASTRUCTURE IS KEY TO FOSTERING ECONOMIC DEVELOPMENT AND ATTRACTING NEW BUSINESS GROWTH.

THIS PROJECT REPRESENTS A SMART, FORWARD THINKING INVESTMENT THAT NOT ONLY POSITIONS PRINCE GEORGE'S COUNTY FOR FUTURE OPPORTUNITIES,

[00:05:07]

AND ON BEHALF OF SVAR, SOUTHSIDE VIRGINIA ASSOCIATION OF REALTORS, WE THANK YOU FOR YOUR LEADERSHIP AND THOUGHTFUL CONSIDERATION OF THE IMPORTANCE OF THIS INITIATIVE. AND AND ON BEHALF OF THE ENTIRE ORGANIZATION, WE JUST WANTED TO GO ON RECORD THAT WE WOULD SUPPORT THE SUSSEX CHOICE, IF YOU ALL SO DESIRE. OKAY. OKAY.

YES, SIR. THANK YOU VERY MUCH. THANK YOU. THANK YOU SIR.

IS THERE ANYONE ELSE THAT WOULD LIKE TO COME FORWARD AND SPEAK AT THIS TIME? PLEASE COME MAKE YOUR WAY TO THE MIC, PLEASE. GOOD EVENING BOARD. GOOD EVENING SIR.

MY NAME IS JUSTIN NOBLIN, 8724 CENTENNIAL ROAD.

I WANTED TO SPEAK TONIGHT ABOUT A DEVELOPMENT ON THE CORNER OF ROUTE 156 AND RUFFIN ROAD.

I RECENTLY PURCHASED THIS CORNER. IT'S A COMMERCIAL PIECE OF PROPERTY AND STARTED DOING RESEARCH ON DEVELOPMENT FOR THE CORNER HOPING TO PUT A RESTAURANT AND SEVERAL OFFICE BUILDINGS AT THE INTERSECTION THERE. THE INTERSECTION IS REALLY STALLED ON GROWTH.

AND IN DOING THE RESEARCH, I FOUND OUT THAT THE PROBLEM THAT WE RUN INTO THERE IS A LACK OF A FORCE MAIN SUBSTATION TO CONNECT TO SEWER. MET WITH THE COUNTY ENGINEER, AND HE EXPLAINED EXACTLY WHAT'S NEEDED AND WHAT THE POLICY OF THE COUNTY IS FOR DEVELOPERS TO SPEND ROUGHLY 1 TO $1.2 MILLION ON A SUBSTATION AND THEN GIFT IT TO THE COUNTY.

NO DEVELOPER HAS THE INTEREST OR ABILITY TO DO THAT AS A PARENT BY THE LACK OF DEVELOPMENT AT THAT INTERSECTION.

SO IN DOING THE RESEARCH, I DECIDED TO WRITE OUR COUNTY ADMINISTRATOR AND REQUEST A DISCUSSION WITH THE BOARD ABOUT THE COUNTY DOING SOMETHING, STEPPING UP AND DOING SOMETHING SO THAT WE CAN GET SOME DEVELOPMENT AND SOME COMMERCIAL BUSINESS TO TAKE SOME OF THE PAIN OFF OF THE CITIZENS OF THE COUNTY WHO PAY THE BRUNT OF THE TAXES IN THIS COUNTY.

AND I KNOW WE TALK A WHOLE LOT ABOUT THE INDUSTRIAL PARK, BUT THE REALITY IS THE MAJORITY OF OUR COMMERCIAL TAXES ARE GOING TO COME FROM SMALL BUSINESS. SO IF WE REALLY WANT TO ALLEVIATE THE BURDEN ON THE CITIZENS AND THE REAL ESTATE TAXES, THAT IS BY FAR THE BEST WAY. IN DOING THIS, UNFORTUNATELY, I DID NOT GET THE THREE VOTES REQUIRED.

AND IN SPEAKING TO SOME OF THE BOARD MEMBERS, WAS DIRECTED TO GO TO SOME OF THE DEPARTMENTS INDEPENDENTLY WHERE I WAS QUICKLY TOLD THAT CITIZENS CANNOT REQUEST PLANS BE PRESENTED TO THE BOARD TO DEPARTMENTS.

OTHERWISE THE DEPARTMENTS WOULD BE OVERRUN WITH EVERY CITIZEN THAT HAD A GOOD IDEA.

SO ONCE AGAIN, I AM ASKING FOR THE BOARD TO CONSIDER A PUBLIC DISCUSSION SO THAT Y'ALL CAN DIRECT THE DEPARTMENTS TO DO THE RESEARCH TO FIGURE OUT WHAT IT WOULD TAKE. AND MY UNDERSTANDING IS THAT WE DO HAVE THE ABILITY TO STRUCTURE THIS WITH THE COUNTY PAYING FOR IT SO THAT NO NEW TAXES ARE IMPLEMENTED ON EXISTING CITIZENS, SO THAT THE CITIZENS DON'T PAY THE BRUNT OR ANYTHING OF THIS INFRASTRUCTURE THAT THE COUNTY WOULD PAY AND THAT IT WOULD BE REPAID BY THE NEW BUSINESSES.

SO AGAIN, I ASK IF YOU ALL WOULD PLEASE CONSIDER SPEAKING ABOUT THIS PUBLICLY, EITHER AT THIS MEETING OR THE NEXT MEETING AND AND GETTING THE DEPARTMENTS DIRECTED TO DO THE RESEARCH ON IT.

THANK YOU. THANK YOU SIR. IS THERE ANYONE ELSE THAT WOULD LIKE TO COME AND SPEAK BEFORE THE BOARD AT THIS TIME? I'LL ASK ONE MORE TIME. IS THERE ANYONE ELSE THAT WOULD LIKE TO COME AND SPEAK BEFORE THE BOARD AT THIS TIME? PLEASE DO SO. SEEING NO ONE MOVING TOWARDS THE DAIS AT THIS TIME, I WILL CLOSE THE PUBLIC COMMENT PERIOD AND

[C. Consent Agenda]

MR. CHAIR, I'LL MAKE A MOTION TO APPROVE THE CONSENT AGENDA. OKAY.

I'LL SECOND. IT'S BEEN PROPERLY MOVED BY MR. PUGH AND SECOND BY MRS. WAYMACK THAT WE WOULD APPROVE THE CONSENT AGENDA AS PRESENTED VIA BOARD DOCS.

YOU'VE HEARD THE MOTION, MISS KNOTT, WOULD YOU PLEASE CALL THE ROLL? MR. COX? YES. MR. PUGH. YES. MR. WEBB? YES. MR. BROWN? YES. MRS. WAYMACK. YES. MOTION CARRIED.

[00:10:03]

[D. Comments]

KIND OF IN A LITTLE BIT OF AN INDIAN SUMMER HERE, I THINK WE HAVEN'T HAD THE FIRST FROST YET, BUT SURE WARMED UP THE LAST COUPLE OF DAYS.

SO. BUT AGAIN, THANK YOU ALL FOR COMING. THAT'S ALL I GOT TONIGHT.

GREAT. THANK YOU SIR. MR. WEBB. SAME HERE. THANK YOU ALL FOR COMING OUT.

BE CAREFUL, DEARS WILL START RUNNING BEFORE LONG.

THEY'VE ALREADY BEEN A FEW HIT, SO JUST WATCH OUT FOR THEM.

OKAY. THANK YOU SIR. MRS. WAYMACK. YES. THANK YOU ALL AGAIN FOR COMING OUT.

IT'S GOOD TO SEE ALL OF YOU LOOK GREAT. I JUST WANT TO SAY TONIGHT THAT IN LIEU OF ALL THAT'S HAPPENED IN THE PAST WEEK, I WANT TO REMIND EVERYBODY TO BE KIND. WORDS MATTER.

SO BE KIND TO WHOEVER YOU'RE SPEAKING TO. THANK YOU.

THANK YOU MA'AM. MR. PUGH. GOOD EVENING EVERYBODY.

I WANT TO THANK EVERYBODY FOR COMING OUT TONIGHT. GOT A LOT OF THINGS GOING ON.

LOOKING GOOD FOR THE COUNTY. IF YOU TRY TO REACH OUT TO ME AND I DON'T GET BACK TO YOU IMMEDIATELY, GIVE ME A FEW DAYS AND I'LL GET BACK WITH YOU.

I KNOW I'VE GOTTEN A LOT OF REQUESTS TO SEND SOME EMAILS, AND I PLAN ON WORKING ON THAT IN THE NEXT COUPLE DAYS.

SO I WILL GET BACK TO THE INDIVIDUALS THAT HAVE REACHED OUT TO ME.

THAT'S ALL I'VE GOT. ALL RIGHT. THANK YOU, SIR. AND I'LL ECHO THE SAME AS THE OTHER BOARD MEMBERS THANKING EVERYONE FOR COMING OUT TONIGHT.

I DON'T REALLY HAVE ANYTHING ELSE SPECIAL TO ADD, IT'S JUST BEEN A BUSY WEEK AND I THINK TOMORROW WILL BE BUSY AS WELL AS ALL OF NEXT WEEK FOR ME. SO AGAIN, THANK YOU ALL FOR COMING OUT.

NEXT WILL BE OUR COUNTY ADMINISTRATOR'S COMMENTS.

THANK YOU, MISTER CHAIRMAN. LOOKING AT THE WEEK AHEAD, WE DO HAVE OUR THE BEGINNING OF OUR CAPITAL IMPROVEMENT PLAN COMMITTEE MEETS TOMORROW, THE 24TH WEDNESDAY IN THE KINES BREAKROOM, SECOND FLOOR, BEING AT 5:30.

THAT MEETING IS OPEN TO THE PUBLIC, BUT THERE IS NO PUBLIC SPEAKING PORTION OR COMMENT PORTION DURING THAT MEETING.

ON THURSDAY, SEPTEMBER 25TH, THERE'S A PLANNING COMMISSION WORK SESSION AND BUSINESS MEETING RIGHT HERE IN THE BOARDROOM.

WORK SESSION BEGINS AT 5:30. REGULAR MEETING AT 6:30.

THIS SATURDAY, THE 27TH FOLAR, 17TH ANNUAL BATTLE PADDLE ALONG THE APPOMATTOX RIVER, 7 A.M.

TO 1:30 P.M. AND ON THE 27TH IS PRINCE GEORGE FARMERS MARKET YOUTH ENTREPRENEUR DAY, SCOTT PARK FROM 9 TO 1.

THANK YOU, MR. CHAIRMAN. THANK YOU SIR. WE'LL NOW MOVE ON TO OUR REPORTS.

[E. Reports]

AND THIS WILL BE TO COVER OUR BORROWING CAPACITY FOR FISCAL YEAR 2027.

YES, SIR. GOOD EVENING, MISTER CHAIRMAN. BOARD MEMBERS, MR. STOKE. AND MADAM COUNTY ATTORNEY. WE HAVE WITH US THIS EVENING MITCH BRIGULIO AND GRACEY CAPLICE WITH DAVENPORT FINANCIAL. AS MR. STOKE MENTIONED, WE KICK OFF OUR CIP COMMITTEE MEETING TOMORROW EVENING.

IT IS THE FIRST TIME IN A NUMBER OF YEARS THAT WE HAVE UNDERGONE THIS PROCESS DUE TO LIMITED BORROWING CAPACITY IN THE PRIOR FOUR FISCAL YEARS.

SO AHEAD OF THAT MEETING WE DID, OR THAT PROCESS WE ASKED DAVENPORT TO PUT TOGETHER AN OUTLINE OF OUR EXISTING DEBT AND WHAT IS FALLING OFF, AND WHAT OUR CAPACITY IS FOR CAPITAL PROJECTS IN THE SHORT TERM WITH NO TAX INCREASE.

SHEERLY FROM WHAT DEBT IS FALLING OFF OF OUR BOOKS.

SO I AM GOING TO TURN IT OVER TO MITCH BRIGUGLIO AND GRACIE CAPLICE WITH DAVENPORT FINANCIAL, AND THEY WILL PROVIDE TO YOU SOME INFORMATION THAT WILL BE SHARED WITH THE CIP COMMITTEE TOMORROW EVENING AS WELL.

OKAY. THANK YOU MA'AM. THANK YOU. GOOD EVENING, MISTER CHAIR.

MEMBERS OF THE BOARD, THANK YOU FOR HAVING US THIS EVENING.

AS WE LOOK TOWARDS ESTABLISHING THE COUNTY'S BORROWING CAPACITY OR WHAT WE WILL CALL DEBT AFFORDABILITY BASED UPON THE EXISTING BUDGET. KIND OF WANT TO TAKE A STEP BACK TO START WITH AND JUST SAY, YOU KNOW, WHAT IS THE COUNTY'S GENERAL CAPABILITY TO BORROW MONEY BEFORE WE EVEN LOOK AT THE AFFORDABILITY TO DO SO. AND ONE OF THE BEST INDICATORS LIKE OURSELVES, WE GO OUT TO GET A MORTGAGE AND WE GET A CREDIT SCORE, AND THE BANK MAKES US DO THAT TO GET PREQUALIFIED.

COUNTY HAS SOMETHING VERY SIMILAR IN THE CREDIT RATING.

AND YOU ALL ARE RATED AA2 BY MOODY'S INVESTOR SERVICE, DOUBLE AA PLUS BY STANDARD AND POOR'S.

THAT IS TWO, THE SECOND AND THIRD HIGHEST RATED CATEGORIES YOU CAN BE.

[00:15:01]

NOT THAT YOU HAVE TO, BUT IF YOU CHOOSE TO DO SO, YOU COULD ACCESS A FINANCING AT ATTRACTIVE INTEREST RATES AVAILABLE IN THE MARKET.

SO THAT'S KIND OF STEP ONE IN THE PROCESS. YOU COULD DO IT IF YOU WANTED TO, FROM A CAPABILITY STANDPOINT.

SO FROM THERE. SORRY, I THINK MY POINTER STOPPED WORKING I'M.

JUST TESTING YOU. I THINK THEY CAN ADVANCE IT FOR YOU.

THERE YOU GO. MAYBE ONE MORE. THANK YOU. SO FROM THERE WE WANTED TO LOOK AT YOUR EXISTING DEBT OUTSTANDING, AND YOUR EXISTING BUDGET, RIGHT? SO YOUR CURRENT DEBT OUTSTANDING IS $59.9 MILLION AS OF JUNE 30TH, 2025. THAT IS AN ANNUAL PAYMENT IN THE FISCAL 26 BUDGET, WHICH YOU ALL HAVE BUDGETED FOR, AT JUST UNDER $7 MILLION. AND ONE OF THE THINGS THAT MAKES THIS TIMING OF THE CURRENT CIP ANALYSIS OF PARTICULAR IMPORTANCE OR PARTICULAR RELEVANCE IS YOU CAN SEE FROM THE CURRENT YEAR, IN FISCAL YEAR 26, YOUR DEBT SERVICE. IN THAT TOP LEFT GRAPH, YOUR ANNUAL PAYMENTS.

TAKE A NICE STEP DOWN, A DECLINE IN YOUR ANNUAL PAYMENT NEXT FISCAL YEAR, AND THEN IT CONTINUES TO STEP DOWN SLIGHTLY OVER THE NEXT 3 TO 4 YEARS.

AND THEN YOU HAVE A SERIES OF ADDITIONAL STEP DOWNS IN THE FUTURE.

SO IF YOU KIND OF COMPARE YOUR CURRENT BUDGET, WHICH IS THAT DOTTED GOLD LINE ON THE GRAPH TO WHERE YOUR FUTURE PAYMENTS ARE GOING TO BE, THAT DIFFERENTIAL IS THE CAPACITY OR THE AFFORDABILITY TO PAY FOR ADDITIONAL DEBT IN THE FUTURE THAT WE'RE GOING TO BE TALKING ABOUT THIS EVENING.

SO THAT'S KIND OF A GRAPHICAL LOOK AT IT. I'LL SHOW YOU THE NUMBERS AS WELL.

WE'RE GOING TO TALK ABOUT TWO CONCEPTS TONIGHT.

ONE TOO FAR. THANK YOU. WE'RE GOING TO TALK ABOUT TWO CONCEPTS TONIGHT, DEBT CAPACITY AND DEBT AFFORDABILITY.

DEBT CAPACITY IS WHAT WE'RE GOING TO LOOK AT YOUR EXISTING FINANCIAL POLICIES.

THE COUNTY HAS ADOPTED A SERIES OF FINANCIAL POLICIES RELATED TO TAX SUPPORTED OR GOVERNMENTAL DEBT OUTSTANDING, AND YOUR ABILITY TO ISSUE ADDITIONAL DEBT AND STAY WITHIN CERTAIN RANGES WITHIN THE POLICY IS GOING TO BE WHAT WE REFER TO AS DEBT CAPACITY. AND THEN YOUR BUDGETARY ABILITY TO PAY FOR NEW DEBT SERVICE IS GOING TO BE THAT AFFORDABILITY.

PAGE FIVE IS TAKING A LOOK AT YOUR EXISTING DEBT CAPACITY.

THE GREEN BARS SHOW YOUR CURRENT POLICY CALCULATIONS.

THE RED BARS SHOW YOUR POLICY LIMITATIONS. YOU HAVE THREE KEY POLICIES THAT WE LOOK AT.

ON THE TOP LEFT IS THE TEN YEAR PAYOUT RATIO.

THIS IS A MEASURE OF HOW QUICKLY YOU'RE PAYING BACK YOUR PRINCIPAL, AS MEASURED BY THE PERCENTAGE OF PRINCIPAL YOU REPAY OVER THE FIRST TEN YEARS.

THE COUNTY HAS A POLICY TO BE A MINIMUM OF 55%.

AND YOU CAN SEE YOU'RE ABOVE THAT NOW WITH YOUR EXISTING DEBT.

THE GRAPH RIGHT BELOW THAT IS SOMEWHAT RELATED.

IT'S YOUR DEBT SERVICE TO EXPENDITURES. AND SO THE COUNTY HAS A POLICY THAT NOT TO EXCEED, SO UPPER LIMIT 10% OF YOUR ANNUAL BUDGET CAN BE A DEBT SERVICE PAYMENT.

SO IF WE LOOK AT YOUR ANNUAL DEBT SERVICE PAYMENT DIVIDED BY THE TOTAL GOVERNMENTAL BUDGET, THAT SHOULD BE LESS THAN 10%. AND YOU CAN SEE YOUR ABOUT HALF OF THAT LEVEL RIGHT NOW.

THESE TWO KIND OF GO HAND IN HAND. THE TEN YEAR PAYOUT RATIO AND THE AND DEBT SERVICE TO EXPENDITURES.

THE EASIEST WAY TO LOWER YOUR ANNUAL PAYMENT IS TO STRETCH OUT HOW LONG YOU PAY FOR THE DEBT.

SO THEY KIND OF WORK HAND IN HAND WITH ONE ANOTHER.

FINAL POLICY IS DEBT TO ASSESSED VALUE. THAT IS YOUR DEBT OUTSTANDING AS A PERCENTAGE OF YOUR OVERALL TAX BASE.

YOU HAVE A MAXIMUM 3.5%, AND YOU'RE CURRENTLY SITTING AT ABOUT 1.25% RIGHT NOW.

SO, WELL, WITHIN THAT POLICY. YOUR EXISTING DEBT, WELL WITHIN ALL THESE POLICIES LOOKING AT THIS WE WOULD SAY YOU HAVE DEBT CAPACITY.

IT IS REASONABLE FROM THE DEBT CAPACITY STANDPOINT TO CONSIDER UTILIZING FINANCING AS A TOOL IF YOU CHOOSE TO DO SO AS PART OF THE UPCOMING CIP PROCESS. OFTENTIMES, THE MORE LIMITING FACTOR IN THE MORE INTERESTING FACTOR TO FOLKS IS THE DEBT AFFORDABILITY.

[00:20:01]

WHAT WE'VE MODELED FOR YOU IS YOUR EXISTING DEBT SERVICE FUND BUDGET.

AND SO COLUMN E IS YOUR TOTAL ANNUAL DEBT SERVICE PAYMENTS.

AND YOU CAN SEE, LIKE WE LOOKED AT IN THE GRAPH, THOSE ANNUAL PAYMENTS ARE STEPPING DOWN OVER TIME EVERY YEAR.

COLUMN F REPRESENTS YOUR CURRENT BUDGET LEVEL.

AND SO IF YOU CURRENTLY HAVE 5.7 MILLION BUDGETED FOR FISCAL YEAR 2026, YOU HAVE THE ABILITY TO MAINTAIN THAT IF YOU CHOOSE TO DO SO IN FUTURE YEARS.

AND IF YOU DO THAT IN FUTURE YEARS, COLUMN H IS GOING TO BE THE SURPLUS OR DIFFERENCE BETWEEN THE 5.7 MILLION AND YOUR FUTURE DEBT SERVICE PAYMENTS THAT COULD BE AVAILABLE TO SPEND ON ADDITIONAL DEBT OR CAPITAL PROJECTS IN THE FUTURE.

SO THAT COLUMN H IS AN IMPORTANT COLUMN THAT WE'RE GOING TO LOOK AT.

THAT IS REALLY WHAT WE'RE GOING TO USE TO MEASURE YOUR FUTURE DEBT AFFORDABILITY.

ONE OTHER NOTE HERE. COLUMN I IS WHERE WE'RE TRACKING THE BALANCE WITHIN THE DEBT SERVICE FUND.

AND YOU LOOK AT THAT TOP RIGHT NUMBER $4.9 MILLION.

THAT IS A RESULT OF YOU ALL CONTINUING TO MAINTAIN THIS BUDGET WITHIN THE DEBT SERVICE FUND.

AND OVER THE YEARS, WHEN YOU'VE HAD PAST DECLINES IN DEBT SERVICE, YOU'VE BEEN ABLE TO SET THOSE DOLLARS ASIDE AND MAKE THEM AVAILABLE FOR FUTURE CAPITAL PROJECTS. SO AS WE HEAD INTO THIS CURRENT ROUND OF THE CIP, THAT NUMBER HAS GROWN TO A LEVEL THAT CAN BE MEANINGFUL IN THE PROCESS TO FUND ADDITIONAL CAPITAL PROJECTS IF YOU CHOOSE TO USE IT.

SO WHEN WE MEASURE YOUR DEBT AFFORDABILITY, WE'RE GOING TO LOOK AT IT TWO WAYS WITH JUST WHAT YOU COULD AFFORD UNDER COLUMN H AND NOT TOUCH THE BALANCE THAT YOU'VE BUILT UP $4.9 MILLION. AND WE'LL LOOK AT IT IF YOU CHOOSE TO USE THAT SURPLUS IN COLUMN H PLUS THE BALANCE THAT YOU HAVE STARTING OUT CURRENTLY OF $4.9 MILLION IN COLUMN I.

OKAY. SO AS WE LOOK TO. ON A DELAY HERE. AS WE LOOK TO RUN THIS ANALYSIS WE ARE GOING TO ASSUME THAT YOU MAXIMIZE YOUR DEBT ISSUANCE UNDER THIS AFFORDABILITY AS QUICKLY AS POSSIBLE. DOESN'T MEAN WE'RE SUGGESTING YOU SHOULD OR HAVE TO ISSUE THE DEBT.

THIS IS JUST A MATHEMATICAL CALCULATION OF HOW QUICKLY YOU COULD MAXIMIZE YOUR DEBT AFFORDABILITY IF YOU CHOSE TO DO SO.

AND WE'RE GOING TO DO THAT UNDER THREE DIFFERENT SCENARIOS A, B AND C, LOOKING AT DIFFERENT FINAL MATURITIES OF FUTURE BORROWINGS 15 YEARS, 20 YEARS AND 30 YEAR MATURITIES, TO GIVE YOU SOME PERSPECTIVE ABOUT HOW THE TERM OF THE DEBT CAN IMPACT THAT AFFORDABILITY. I'M GETTING TO WHAT YOU ALL VERY MUCH WANT TO SEE IS THE AFFORDABILITY.

IF THIS SLIDE WILL CHANGE FOR ME, THERE WE GO.

SO PAGE 9 SUMMARIZES THE AFFORDABILITY FOR YOU.

AND IN YOUR PACKETS YOU HAVE A BOOK THAT HAS APPENDICES IN IT.

IF YOU HAVE A HARD TIME GETTING TO SLEEP AT NIGHT, ALL OF THE DETAILS OF THESE ANALYSIS ARE BEHIND TAB A HERE IF YOU WANT TO GO THROUGH THOSE. BUT TONIGHT JUST GOING TO GO THROUGH THE SUMMARY HERE.

AND I'M GOING TO START BY LOOKING AT COLUMN 1A TO LET YOU KNOW WHAT WE'VE GOT HERE AND THEN KIND OF HIGHLIGHT THE DIFFERENCES IN THE ADDITIONAL COLUMNS. BUT COLUMN 1A IS LOOKING AT THE 15 YEAR TERM ONLY UTILIZING THE ANNUAL SURPLUS DEFICIT.

THAT'S THAT COLUMN H FROM THE PRIOR PAGE, WE LOOKED AT NOT TOUCHING THE 4.9 MILLION THAT YOU'VE ALREADY SET ASIDE.

OUR ASSUMPTIONS ARE ON LINES THREE THROUGH 7, 15 YEARS, 4 OUT OF 4.5% INTEREST RATE.

THERE'S A LITTLE BIT OF CUSHION COMPARED TO TODAY'S CURRENT MARKET, BUT WE DON'T WANT TO BE OVERLY CONSERVATIVE AND NOT GIVE YOU A FAIR PICTURE OF THE ANALYSIS EITHER. THE COLUMN ON THE LEFT, STARTING ON COLUMN NUMBER 10.

THE COLUMN ON THE LEFT LABELED INCREMENTAL. THIS IS SHOWING YOU THE ANNUAL AMOUNTS THAT YOU COULD ISSUE.

AGAIN, ASSUMING YOU MAXIMIZE YOUR ISSUANCE AS QUICKLY AS POSSIBLE WITHIN YOUR AFFORDABILITY.

THE COLUMN LABELED INCREMENTAL IS THE ANNUAL AMOUNTS.

[00:25:03]

SO FOR EXAMPLE, IN FISCAL YEAR 2026 UNDER COLUMN 1A, CASE 1A, YOU COULD ISSUE $5.6 MILLION IN FISCAL YEAR 26 TO FUND ADDITIONAL CAPITAL PROJECTS, KIND OF GOING DOWN IF WE LOOK AT THE NEXT FIVE YEARS. SO THROUGH FISCAL YEAR 2030, LOOK AT THAT CUMULATIVE COLUMN, BY FISCAL YEAR 2030, YOU COULD HAVE ISSUED A TOTAL OF $9.7 MILLION.

THAT INCLUDES THE 5.6 MILLION FROM FISCAL 26.

IF YOU DON'T ISSUE IT IN 26, YOU DON'T LOSE THAT AFFORDABILITY.

IT JUST CONTINUES TO GET PUSHED OUT INTO LATER YEARS UNTIL YOU CHOOSE TO UTILIZE IT.

IN TOTAL, OVER THE TEN YEAR PERIOD OF TIME LINE 20 OVER THE NEXT TEN YEARS, YOUR DEBT AFFORDABILITY WOULD BE ABOUT $44.4 MILLION, 44.39 MILLION OVER THE NEXT TEN YEARS.

CIRCLING BACK TO THAT DEBT CAPACITY AT THE VERY BOTTOM LINES 23 THROUGH 28, YOU'RE IN COMPLIANCE WITH ALL OF YOUR POLICIES IN THAT SCENARIO. SO YOU COULD ISSUE THE 44.9 MILLION OVER A 15 YEAR TERM AND STILL BE IN COMPLIANCE WITH ALL OF YOUR DEBT POLICIES.

COLUMN 1B AND 1C LOOK AT THAT SAME ANALYSIS WITH JUST YOUR CURRENT ANNUAL SURPLUS DEFICITS.

BUT WE STRETCH OUT THE TERM TO 20 YEARS ON 1B AND 30 YEARS TO 1C.

AND YOU CAN SEE DOWN ON LINE 20 THE INCREMENTAL BENEFIT OF DOING SO IS ABOUT 7 TO $8.5 MILLION BY EXTENDING THE TERM OUT 20 TO 25 YEARS. AT THE SAME TIME, WHEN WE LOOK DOWN AT YOUR DEBT CAPACITY EXTENDING THAT TERM DOES HAVE AN IMPACT ON THAT TEN YEAR PAYOUT RATIO, WHERE FOR SOME PERIOD OF TIME YOU WOULD GO SLIGHTLY BELOW YOUR 50% POLICY LIMITATION FOR A PERIOD OF TIME. AND THAT IS SOMETHING THAT, YOU KNOW, LIKELIHOOD IS YOU MAY NOT ISSUE ALL 44.4 MILLION TO $60 MILLION OF DEBT AT THE SAME TERM.

YOU MIGHT HAVE VARYING TERMS, WHICH WOULD HELP IMPROVE THAT PAYOUT RATIO.

ADDITIONALLY IF THERE WAS A PROJECT OF PARTICULAR IMPORTANCE, YOU ALL COULD CHOOSE TO MAKE AN EXCEPTION TO THAT POLICY FOR SOME PERIOD OF TIME.

THAT'S KIND OF AT YOUR DISCRETION THERE. SO THAT'S, THAT'S KIND OF JUST USING THE ADDITIONAL SURPLUS FUNDS.

THE GREEN HEADER SCENARIO TWO, WHERE WE PULL IN THAT $4.9 MILLION OF EXISTING FUND BALANCE.

YOU MAY SAY, LIKE, HEY, THAT LOOKS WRONG. THOSE ARE THE EXACT SAME AMOUNTS THAT YOU HAVE UNDER SCENARIO ONE.

WELL, THEY ARE, BUT THE DIFFERENCE IS, IF YOU LOOK AT THE INCREMENTAL AND CUMULATIVE AMOUNTS, YOU CAN DO THAT. THOSE PROJECTS ISSUE ADDITIONAL DEBT MORE QUICKLY BY UTILIZING THE EXISTING RESERVE TO HELP SUPPLEMENT THE ANNUAL SURPLUSES. SO YOU GET TO THE SAME OVERALL TEN YEAR CAPACITY, BUT YOU'RE ABLE TO TAKE ON THAT ADDITIONAL DEBT MORE QUICKLY UTILIZING THE 4.9 MILLION FOR DEBT SERVICE. SO THAT'S KIND OF THE DIFFERENCE BETWEEN THE TWO CASES.

FOR PERSPECTIVE, IF WE JUST LOOK AT THAT 15 YEAR TERM SCENARIO, LOOK OUT OVER FIVE YEARS IN 2030 WITHOUT UTILIZING THE EXISTING RESERVE BALANCE, YOU MIGHT REMEMBER, IT WAS $9.7 MILLION OF CUMULATIVE CAPACITY OVER THE FIRST FIVE YEARS.

UNDER CASE 2A THAT GETS UP TO 17.7 MILLION OF CUMULATIVE CAPACITY OVER THE FIRST FIVE YEARS.

SO UTILIZING THAT 4.9 MILLION TOWARDS DEBT SERVICE ALLOWS YOU TO ISSUE THAT DEBT MORE QUICKLY, IF THAT'S WHAT YOU CHOOSE TO DO OR IS THAT'S DESIRED.

I'M SURE THAT'S A LOT OF DETAIL FOR YOU TONIGHT, BUT SOMETHING TO BE THINKING ON.

I'M HAPPY TO ANSWER ANY QUESTIONS. AS YOU ALL MOVE FORWARD WITH THE PROCESS.

OKAY. DOES ANYONE HAVE ANY QUESTIONS? I'M GOOD.

OKAY. I THINK WE'RE GOOD. THANK Y'ALL. THANK YOU SIR.

THANK YOU. MR. CHAIR, IF I MIGHT. SO THIS SLIDE OR THAT PAGE OF THE ANALYSIS IS DESIGNED TO

[00:30:03]

OKAY. OBVIOUSLY, IF THERE IS AN OPTION OR A DESIRE TO PROJECTS, THEN THAT 5.6 TO 7.6 WITHOUT USING WHAT'S IN THE DEBT FUND BALANCE, THEN THEN A TAX INCREASE WOULD BE NECESSARY.

AND THE SAME IS TRUE USING THE 4.9 THAT IS IN THE DEBT FUND BALANCE, OR ESTIMATED TO BE JUNE 30TH OF 2025.

SO I JUST WANTED TO MAKE THAT CLEAR. OKAY. I ALSO HAVE HARD BOUND COPIES.

IF ANY BOARD MEMBER WOULD LIKE A COPY, I'M HAPPY TO PROVIDE THAT TO YOU.

OKAY. THANK YOU. I'D LIKE A COPY. YEAH. OKAY.

YEAH, I'LL GET ONE AFTER THE MEETING. THANK YOU.

IF YOU GOT THEM HANDY. I'LL TAKE ONE, TOO. WE ALL.

I THINK WE ALL WANT ONE. THANK YOU. MA'AM. I'LL JUST FOCUS ON THE FIRST NINE PAGES. THANK YOU. THANK YOU.

THANK YOU. ALL RIGHT. THE NEXT REPORT WE'RE GOING TO HAVE IS OUR PARKS AND RECREATION ROOF AND HVAC REPLACEMENT PROJECT. AND, MR. ENOS. GOOD EVENING, MR. CHAIRMAN. MEMBERS OF THE BOARD. GOOD EVENING, SIR. MR. STOKE. I'M HERE TO PROVIDE A REPORT, SECOND REPORT ON THE PARKS AND RECREATION ROOF REPLACEMENT.

AS PROMISED, AFTER THE FIRST REPORT RECEIVED FROM JAY KING DESHAZO UNDER A COOPERATIVE CONTRACT WITH CHESTERFIELD COUNTY, THEY DEVELOPED AND DELIVERED A COMPREHENSIVE PROJECT SCOPE AND PROPOSAL TO REPLACE THE ENTIRE ROOF OF THE MAIN BUILDING AT THE PARKS AND REC BUILDING WITH A TAPERED ROOF SYSTEM WITH A CODE COMPLIANT AVERAGE OF 30.

INSULATION VALUE. NEW ROOF DRAINS. PERIMETER BLOCKING TO MAINTAIN A LEVEL PERIMETER AND NEW FLASHING AND CORRUGATED METAL PANELS AROUND THE ENTIRE MAIN BUILDING.

UPPER AND LOWER ROOF SECTION. ADDITIONALLY, WE RECEIVED PRICING FROM CII, WHO'S A MECHANICAL CONTRACTOR UNDER A COOPERATIVE CONTRACT WITH CHESTERFIELD COUNTY.

THEY PROVIDED A PROPOSAL TO REPLACE THE THREE ROOFTOP UNITS ON THE AUDITORIUM WITH NEW UNITS, NEW HEAT PUMPS THAT HAVE FULL ECONOMIZER PACKAGES THAT MEET THE MINIMUM BOCA MECHANICAL CODE FOR FRESH AIR INTAKE. ADDITIONALLY, BASED ON THE NUMBER OF YEARS THE CURRENT ROOF SYSTEM HAS BEEN LEAKING, I'LL GET BACK TO THE NUMBERS HERE IN JUST A MOMENT, IF YOU'LL OBLIGE ME.

BASED ON THE NUMBER OF YEARS THE CURRENT ROOF SYSTEM HAS BEEN LEAKING.

IT'S ANTICIPATED THAT SOME OF THE STEEL UNDERLAYMENT AND STEEL DECK WILL NEED TO BE REPLACED.

UNFORTUNATELY, THE EXACT NUMBER CANNOT BE DETERMINED AFTER UNTIL AFTER THE EXISTING ROOF IS REMOVED.

IT'S ANTICIPATED THAT THERE'S THERE IS NOT ASBESTOS CONTAINING MATERIALS UNDERNEATH THE EXISTING ROOF.

WE DID SOME CORE SAMPLE TESTING, AND MR. DESHAZO, WHO'S BEEN IN THE ROOFING BUSINESS FOR 40 YEARS, HE IDENTIFIED THAT THE ROOF HAD CLEARLY BEEN REPLACED WITHIN THE LAST 20 YEARS, AND HE DOES NOT ANTICIPATE THAT THERE ARE ANY ACMS UNDERNEATH THE ROOF SYSTEM, WHICH IS GOOD NEWS. CURRENTLY, THERE'S NO FUNDING SOURCE THAT'S BEEN IDENTIFIED FOR THIS PROJECT.

BASED ON THE NUMBER OF YEARS THE ROOF'S BEEN LEAKING AND THE LACK OF AIR CONDITIONING, IT'S HIGHLY RECOMMENDED WE MOVE FORWARD ON THIS PROJECT, POTENTIALLY UTILIZING GENERAL FUND RESERVE AS A FUNDING SOURCE.

SO GETTING TO THE NUMBERS, THE BASE BID TO REPLACE THE ENTIRE ROOF IS $364,560.

THERE'S SOME BUDGET COSTS, BULLET LINE ITEMS THAT HAVE BEEN ADDED TO THIS PRICE THAT INFLATE THIS NUMBER.

SO I'M GOING TO GO THROUGH THOSE BRIEFLY WITH YOU.

FIRST BUDGET COSTS FOR ASBESTOS ABATEMENT FOR THE TOTAL SYSTEM.

IN THE EVENT THAT THERE IS ASBESTOS CONTAINING MATERIALS AND THE ENTIRE ROOF HAS TO BE ABATED, THAT'S AN ADDITIONAL 161,460. DESHAZO HAS MADE IT CLEAR IN THEIR PROPOSAL TO PRINCE GEORGE COUNTY THAT THEY DO NOT ANTICIPATE THIS TO BE THE CASE. ADDITIONALLY, THEY PROVIDED A BUDGET COST TO REPLACE THE ENTIRE STEEL DECK IF NEEDED PER SQUARE FOOT AND THE TOTAL AMOUNT OF $450,000. AGAIN, THEY DO NOT, AND CLEARLY STATED IN THEIR PROPOSAL, DO NOT ANTICIPATE THIS BEING NEEDED. HOWEVER, THE LAST THREE BULLET ITEMS THAT I PROVIDED IN THE IN THE IN YOUR REPORT IS THE BUDGET

[00:35:06]

BUDGET COST TO REMOVE ABANDONED INCINERATOR STACK OF 5,500.

AND THEN A BUDGET COST TO REMOVE AND INSTALL THE NEW CORRUGATED SIDING THROUGHOUT THE PERIMETER OR AROUND THE PERIMETER.

SO ADDING THE BASE BID IN THESE THREE BUDGET COSTS OF 6,000, 05,500 AND 7,210, THAT GIVES US A GRAND TOTAL OF 510,232. SO IF WE LOOK AT THIS PROJECT FROM A WORST CASE SCENARIO STANDPOINT, AND THERE IS A COST IN ALL OF THE DECKING HAS TO BE REPLACED, THEN THAT NUMBER JUMPS UP BY $611,480, GIVING US A GRAND TOTAL OF $1,121,712. SO AT THIS POINT, WE HAVE A HIGH DEGREE OF CONFIDENCE THAT THERE ARE THERE IS NOT ASBESTOS.

A HIGH DEGREE OF CONFIDENCE. WE DON'T HAVE TO REPLACE THE DECKING.

BUT IN ORDER TO BE COMPREHENSIVE IN OUR APPROACH, WE WANTED TO PRESENT TO YOU THE WORST CASE SCENARIO.

SO ESSENTIALLY WE'RE LOOKING AT A LITTLE OVER A HALF A MILLION UP TO 1.1.

AND I'LL ENTERTAIN ANY QUESTIONS. ARE THERE ANY QUESTIONS FOR MISTER ENOS? NO, NOT FOR ME. NO NEEDS TO BE DONE. WE NEED TO MAINTAIN OUR ASSETS.

MY ONLY QUESTION IS WHAT IMPACT WOULD THIS HAVE TO STAFF? I'M ASSUMING THEY WOULD NOT STILL BE ABLE TO WORK IN THE BUILDING.

SO, AM I INCORRECT? NO, SIR. AND THAT'S A GREAT QUESTION.

THERE'LL BE NO IMPACT TO THE STAFF. IN FACT, THIS WILL IMPROVE THEIR LIVES BECAUSE THEY WON'T BE WORKING IN A BUILDING THAT'S FULL OF MOISTURE. SO IN ORDER TO EXECUTE A PROJECT LIKE THIS DAILY, WHAT WE CALL DRY IN, DAILY DRY IN OF THE OF THE ROOF.

SO IF THEY TEAR OFF A CERTAIN SECTION, AT THE END OF THE DAY, THEY DRY IT IN, IN THE EVENT THAT THERE'S A STORM.

SO ROOFING REPLACEMENTS ARE, THESE CONTRACTORS HAVE IT, HAVE IT DOWN AND JUST HAS BEEN IN BUSINESS FOR 40 YEARS.

THEY'RE HIGHLY RESPECTED CONTRACTOR. AND I RECOMMEND THAT THE BOARD CONSIDER MOVING FORWARD ON THIS PROJECT.

IT'S VERY MUCH NEEDED. THERE'S NOT A SINGLE ROOM IN THAT BUILDING THAT DOESN'T HAVE STAINED CEILING TILES WHERE MOISTURE HAS BEEN COMING IN, NOT ONE SINGLE ROOM, AND IT'S BEEN LEAKING FOR QUITE A FEW YEARS.

AND SO WHAT DO YOU NEED FROM US TONIGHT? I NEED TO KNOW THAT.

WOULD YOU LIKE TO PUT THIS OUT TO BID, OR WOULD YOU LIKE TO MOVE FORWARD WITH ON CII AND MAKE THIS HAPPEN? AND I'M ASSUMING THIS WOULD JUST BE A CONSENSUS FROM THE BOARD.

I'M LOOKING AT MISS PASTOR. OKAY. ALL RIGHT. SO IT'S NOT A.

WE DON'T HAVE TO DO A MOTION AND A SECOND. THIS WOULD JUST BE A CONSENSUS.

OKAY. SO I'LL START TO MY LEFT. WHAT'S YOUR THOUGHT, MR. COX? I'M IN AGREEMENT. WE NEED TO TAKE CARE OF IT.

AND IT'S GOING TO END UP CREATING MORE AND MORE PROBLEM.

THE LONGER AND LONGER WE WAIT WITH IT. SO IT NEEDS TO BE DONE.

ALL RIGHT, MR. WEBB, I'M ALSO IN AGREEMENT. OKAY, MISS WAYMACK.

I AGREE, MR. PUGH. I WOULD LIKE TO KNOW HOW LONG IT WOULD TAKE TO GET THREE BIDS JUST TO TRY TO SAVE COSTS.

I'M NOT SAYING IT DOESN'T NEED TO BE DONE. THE QUESTION I HAVE IS WE FIGURED OUT A PRICE ON CEILING TILES TO REPLACE IF THEY'RE STAINED.

I HAVEN'T LOOKED AT THAT YET, BUT THAT'S EASY ENOUGH TO DO.

I MEAN, MY THING IS WE'RE GOING TO FIX THE ROOF AND NEED TO FIX THE WHOLE ENTIRE BUILDING. I THINK WHAT HE'S ASKING US TONIGHT IS TO MOVE FORWARD WITH GETTING THOSE THREE BIDS.

IS THAT OR AM I? DID I HEAR YOU WRONG? I CAN CERTAINLY DO THAT, SIR.

OH THAT'S RIGHT. NO, NO, NO, YOU'VE ALREADY GOTTEN A BID FROM A CONTRACTOR.

I GOT YOU. NO, I STAND. MY THING IS, I'D LIKE TO SEE WHETHER THIS GENTLEMAN'S THE LOWER BID OR NOT.

I'D LIKE TO SEE ANOTHER TWO BIDS ON THE PROPERTY.

I DON'T KNOW HOW LONG IT WOULD TAKE TO GET THOSE BIDS OR WHAT HAVE YOU.

I MEAN, IS THAT SOMETHING THAT CAN BE DONE TIMELY? SO THE DEVELOPMENT OF THIS PROPOSAL TOOK RELATIVELY CLOSE TO FOUR MONTHS.

THIS BEING A DESIGN BUILD APPROACH INVOLVING TWO NEW CONTRACTORS.

THE BEAUTY PART IS I HAVE A SCOPE, RIGHT? I CAN HOLD THEM TO THAT SCOPE.

AND THEY CAN, I CAN TAKE THEM OVER AND SHOW THEM THE BUILDING.

AND IT SHOULDN'T TAKE TOO LONG FOR THEM TO ADHERE TO THIS SCOPE APPROACH.

RIGHT. AND THEN PROVIDE PRICING. AND I'D BE HAPPY TO COME BACK TO THE BOARD WITH A, WITH A REPORT AFTER I GET TWO MORE PRICES, IF THAT'S WHAT YOU DESIRE. THE ONLY THING I HAVE AN ISSUE WITH IS WE'VE PUBLICLY I DON'T KNOW, IS THIS THE QUOTE OR THAT THE GENTLEMAN PRESENTED, OR IS THIS WE PUT THIS OUT THERE.

ARE YOU NOT UNDERSTAND MY QUESTION? I DON'T UNDERSTAND. THE $1.12 MILLION, THAT'S THE QUOTE YOU GOT FROM THIS GENTLEMAN HERE.

[00:40:06]

AND IT WOULD BE UNFAIR TO THIS GENTLEMAN, IS WHAT I'M SAYING.

POTENTIALLY. HOWEVER, DURING THE DEVELOPMENT OF THIS PROPOSAL, I'VE WORKED CLOSELY WITH THEM.

I HAD A VERY DIRECT CONVERSATION AND LET THEM KNOW THAT, HEY, I APPRECIATE YOUR WORK ON THIS, BUT YOU HAVE TO REALIZE, MR. DESHAZO, THAT WE COULD PUT THIS OUT TO BID.

AND HE, IN A HIGH DEGREE OF CONFIDENCE. HE SAID TO ME, HE SAYS, I'M VERY CONFIDENT IN MY APPROACH AND MY PRICING.

OKAY. SO. I UNDERSTAND WHERE YOU'RE COMING FROM.

PHILIP WE'VE HAD THIS BITE. INTO YOUR MIC T.J.

THANK YOU. WE'VE HAD THIS BITE US ONE TIME BEFORE ON A BUILDING, ON A ROOF.

YEAH. WE'VE GOT THIS FAR WITH THE NUMBERS AND ALL.

RIGHT. AND THEN IT'S GONE BACK OUT. RIGHT. OH YEAH.

THAT'S MY ISSUE WITH IT. SOMEBODY COMES BACK IN AND UNDERCUTS IT.

RIGHT. OH, I GET IT. TRUST ME, I WOULD BE IF THAT WAS MY KID I'D BE UPSET AS WELL.

BUT LIKE I SAID, YOU KNOW, I'D LIKE TO SEE THE, AT LEAST TWO OTHER BIDS ON IT.

JUST SO WE KNOW WE'RE GETTING THE BEST PRICE.

OKAY. I'M GOING TO FINISH THIS BY I'M IN FAVOR OF YOU MOVING FORWARD WITH WHAT YOU'VE PRESENTED.

I AM WILLING TO GO BACK AROUND TO ASK AGAIN AS EACH BOARD MEMBER IN FAVOR OF MOVING FORWARD AS WE SIT TODAY WITH THE ONE BID, OR ARE YOU LOOKING FORWARD TO COME BACK WITH MULTIPLE.

AND I'LL START BACK WITH MR. COX? I'M STILL GOOD WITH IT.

OKAY. I'M STILL GOOD WITH IT, FALLS COMING. OKAY.

DEAL WITH IT. AND I KNOW WHERE YOU STAND, MR. PUGH. RIGHT. AND I'M GOOD WITH YOU MOVING FORWARD.

SO THAT WOULD BE A CONSENSUS OF 4 TO 1 TO MOVE FORWARD.

WONDERFUL. OKAY, WONDERFUL. THE OCCUPANTS OF THE BUILDING WILL BE VERY GRATEFUL.

OKAY. ALL RIGHT. THANK YOU SIR. THANK YOU SO MUCH.

SO. YES, SIR. THANK YOU. MR. ENOS. AND I KNOW YOU'RE GOING TO PUT [INAUDIBLE] IN ALL IN PLACE TO MAKE SURE WE DON'T HAVE THIS BY THIS AGAIN.

YES, SIR. THANK YOU. WE'LL DO OKAY. WHAT CLARIFICATION DO YOU NEED, MISS? NO, I WAS JUST GOING TO SAY THE PRICING THAT HE HAS PROVIDED IS IS NOT A BID.

IT IS PRICING USING CHESTERFIELD COUNTY'S COOPERATIVE CONTRACT THAT'S AVAILABLE FOR US TO USE.

TO DO BIDS WE WOULD ACTUALLY HAVE TO PUT A SOLICITATION OUT IN EVA AND A FORMAL INVITATION FOR BIDS.

WE COULD SEEK OTHER COOPERATIVE PRICING, BUT IN ORDER TO GET BIDS, THIS THIS DOLLAR LEVEL EXCEEDS WHAT THE THREE QUOTE REQUIREMENT. GOTCHA. AND I ALSO WANTED TO MENTION THAT WE WILL BE BRINGING THIS BACK TO YOU AT YOUR NEXT MEETING.

TO AWARD A CONTRACT USING CHESTERFIELD COUNTY'S COOPERATIVE PRICING AT A COST NOT TO EXCEED WHAT YOU'RE SEEING THIS EVENING.

OKAY. ALL RIGHT. YES, MA'AM. AND AN APPROPRIATION FROM GENERAL FUND, FUND BALANCE.

YEP. OKAY. OKAY. THANK YOU. MA'AM. THANK YOU.

IT SHOULD BE NOTED. IF I MAY WE SHOULD REALIZE A CONSIDERABLE IF WHAT WE BELIEVE IS TRUE AND WE DON'T HAVE TO REPLACE ALL THE STEEL DECKING AND THERE'S NO ACMS. BE HALF OF WHAT WE'RE. YES, SIR. YEAH. I APPRECIATE THE FACT THAT YOU GOT US WORST CASE, WE HAVEN'T DONE THAT ALWAYS.

WE WENT IN WITHOUT FULL SCOPE, GOT HALFWAY IN, AND REALIZED IT WAS MORE THAN WHAT WE THOUGHT.

SO I DO APPRECIATE THE FACT THAT YOU TOOK THE TIME TO GET FROM THEM.

YOU KNOW, WHAT WAS THE MINIMUM AND WHAT COULD POTENTIALLY BE THE MAXIMUM.

SO THANK YOU. YES, SIR. ALL RIGHT. YOU HAVE YOUR DIRECTION, SIR.

THANK YOU, THANK YOU, THANK YOU. ITEM NUMBER 3 UNDER REPORTS IS OUR QUARTERLY FINANCIAL REPORT.

AND THIS IS FOR THE QUARTER ENDING JUNE 30TH, 2025.

AND MRS DREWRY. YES, SIR. GOOD EVENING AGAIN, MR. CHAIRMAN. AS YOU MENTIONED, THIS IS OUR QUARTERLY REPORT OR PRELIMINARY YEAR END REPORT FOR THE FISCAL YEAR ENDED JUNE 30TH, 2025. THIS REPORT IS A LITTLE BIT MORE EXTENSIVE THAN YOUR NORMAL QUARTERLY BECAUSE IT DOES ENCAPSULATE THE ENTIRE FISCAL YEAR.

THESE ARE ALL PRELIMINARY NUMBERS. THERE ARE STILL SOME ADJUSTMENTS BEING MADE.

WE ARE STILL RECEIVING SOME FY 2025 INVOICES THAT ARE TRICKLING IN SOME THAT WE KNOW ARE COMING, BUT WE ARE WORKING THROUGH SOME ISSUES WITH SOME VENDORS.

SO THIS FIRST SLIDE TALKS ABOUT YOUR GENERAL FUND REVENUES AND YOUR AMENDED BUDGET FOR FY 2025 WAS 84.1 MILLION, WITH 8 MILLION, NEARLY 8.1 MILLION BEING PLANNED USE OF FUND BALANCE, WHICH I WILL COVER IN A FUTURE SLIDE.

SO OUR ACTUAL REVENUES COMING IN, WE'RE AT 78.6 MILLION OR AT 93.4%.

SO YOU ACTUALLY COLLECTED ABOUT 5.5 MILLION LESS THAN YOUR AMENDED BUDGET.

BUT AGAIN, REMEMBER YOU'D PLANNED ON USING FUND BALANCE, WHICH IS NOT A TRUE REVENUE SOURCE.

[00:45:05]

SO INSTEAD OF USING 8 MILLION, YOU ACTUALLY USED LESS THAN 8 MILLION.

YOU USED JUST OVER 5.5. GENERAL FUND EXPENDITURES.

AND I WILL GO INTO MORE DETAIL ON SOME OF THOSE REVENUES WHERE WE FELL SHORT AND WHERE WE EXCEEDED OUR MARKS.

BUT GENERAL FUND EXPENDITURES BY EACH FUNCTIONAL AREA YOU WERE UNDER BUDGET, AND OVERALL YOU ARE AT 95.7% OF WHAT WAS BUDGETED FOR FY 2025. THIS IS PRETTY COMPARABLE TO THE LAST TWO FISCAL YEARS, WHICH WERE AT 96 AND 95.5%, RESPECTIVELY. SO JUST TO LET THE BOARD MEMBERS KNOW EXPENDITURES WERE ABOUT 3.6 MILLION LESS THAN WHAT WE HAD BUDGETED, AND WE STILL HAVE NOT PERFORMED OUR FINAL ADJUSTMENT FOR SCHOOL OPERATING TRANSFER.

WE TYPICALLY TAKE A LOOK AT WHAT THE ACTUAL SCHOOL OPERATING REVENUES WERE AND HOW MUCH THEY EXCEEDED THEIR ACTUAL EXPENDITURES, AND WE REDUCED THAT GENERAL FUND TRANSFER BECAUSE THE SCHOOL OPERATING FUND IS NOT ALLOWED TO CARRY A FUND BALANCE.

SO THAT AMOUNT WILL REVERT TO FUND BALANCE. AND THE SCHOOL DIVISION TYPICALLY COMES AND ASKS THAT THAT BE RE-APPROPRIATED FOR CAPITAL NEEDS.

THEY HAVE ALREADY ASKED THAT 805,000 BE RE-APPROPRIATED ALREADY PRIOR TO THE AUDIT, SOME OF THAT FOR PURCHASE ORDERS, AND THEN MOST RECENTLY AT YOUR LAST MEETING 725,000 TO ADDRESS SOME URGENT CAPITAL NEEDS, REPLACING SOME MOBILE CLASSROOMS AND TO DEAL WITH AN EROSION REPAIR. SO JUST TO LET THE BOARD MEMBERS KNOW.

THIS IS A REMINDER OF WHAT WAS APPROPRIATED FROM GENERAL FUND, FUND BALANCE DURING FY 25.

THERE WERE SOME APPROPRIATIONS FOR PURCHASE ORDERS, GRANTS, AND DONATIONS THAT SPAN MULTIPLE YEARS.

SOME FUNDING WAS APPROPRIATED FOR POLICE VEHICLES FOR SOME POSITIONS THAT WERE ADDED TO THE BUDGET BY GRANT FUNDS AFTER THE BEGINNING OF THE FISCAL YEAR.

YOU ALSO, THE LARGEST ONE ON HERE IS YOUR APPROPRIATED 3.8 MILLION TO PURCHASE FIRE AND EMS APPARATUS.

THE SCHOOL DIVISION ALSO SHORED UP THEIR FINAL HEALTH FUND DEFICIT BY 82,000.

WE DID HAVE TO APPROPRIATE SOME FUND BALANCE TO REPLACE A TOTALED POLICE VEHICLE.

THAT INSURANCE PROCEEDS DID NOT COVER. YOUR APPROPRIATED SOME FUNDING FOR A RECREATION TRACTOR AND TO COVER SOME BOND ISSUANCE COSTS.

AND THEN THE SCHOOL CARRYOVER REQUEST, WHICH WAS APPROVED THIS PAST MAY, WAS JUST OVER $2 MILLION.

SO AGAIN, THAT TOTALS 8.1 MILLION. SO THIS CUMULATIVELY TELLS YOU HOW MUCH OR GENERAL FUND REVENUES WERE A LITTLE BIT LESS THAN GENERAL FUND EXPENDITURES.

WE THOUGHT THERE WERE GOING TO BE 8 MILLION LESS, BUT THEY WERE REALLY ONLY 1.9 MILLION LESS.

SO YOUR FUND BALANCE IS ONLY BEING IMPACTED FROM COUNTY OPERATIONS WITH ALL THAT, YOU'RE REAPPROPRIATED FOR FUND BALANCE BY JUST UNDER 2 MILLION INSTEAD OF 8 MILLION.

SCHOOL DIVISION IS LOOKING AT CONTRIBUTING A TOTAL OF ABOUT $2.8 MILLION TO THE FUND BALANCE.

SO WHEN WE NET THOSE TWO ITEMS TOGETHER, YOU'RE LOOKING AT ABOUT AN INCREASE OF 888,000 TO FUND BALANCE FOR THE FISCAL YEAR. SO YOUR FUND BALANCE WILL ACTUALLY GROW.

BUT YOU'VE ALREADY REAPPROPRIATED SOME. AND THE SCHOOL DIVISION WILL LIKELY BE ASKING YOU TO REAPPROPRIATE THE REST FOR OTHER CAPITAL NEEDS THEY MAY HAVE.

YOU JUST HEARD FROM MR. ENOS. THERE MIGHT BE A NEED, OR THERE WILL BE A NEED TO APPROPRIATE UP TO JUST OVER A MILLION FOR THE ROOF REPLACEMENT AT THE RECREATION BUILDING. AND THEN WE STILL HAVE THE MIDDLE ROAD JEFFERSON PARK ROUNDABOUT LOOMING.

I'VE NOT HEARD ANY UPDATES ON THAT FROM MPO OR WHAT WE MIGHT BE REQUIRED TO COVER THERE.

SO YOU WILL EXCEED WHAT IS REQUIRED BY POLICY.

AND OF COURSE, YOU ALWAYS HAVE FUND BALANCE FOR ANY CAPITAL NEED THAT THE COUNTY MIGHT HAVE.

SO JUST SOME NOTABLE ITEMS WITHIN THE GENERAL FUND.

WE WERE VERY CLOSE TO COLLECTING WHAT WE BUDGETED AND REAL PROPERTY TAXES.

WE FELL ABOUT 143,000 SHORT WITH BOTH CURRENT AND DELINQUENT COLLECTIONS, AND OUR COLLECTIONS WERE ALMOST IDENTICAL TO WHAT WE COLLECTED IN 24, WHICH IS VERY REASONABLE BECAUSE YOU USE THE SAME ASSESSED VALUES IN BOTH FISCAL YEARS FOR REAL ESTATE TAX BILLS.

YOU DID NOT DO A REASSESSMENT FOR FY 2025. THE YEAR WE JUST ENDED THE REAL PROPERTY TAX WAS $0.82,

[00:50:04]

AND JUST TO GIVE THE BOARD A BRIEF UPDATE, WE ARE TESTING THE IMPORT OR STAFF IS WORKING TO TEST THE IMPORT FOR THE LAND BOOK FOR THE 2026 BILLING. THEY HAVE RUN INTO A FEW WRINKLES, BUT THEY ARE WORKING THROUGH THOSE WITH VISION NOW.

THE DATE THAT WILL BE KEY IN EVALUATING HOW WELL WE BUDGETED OR THE INFORMATION WHETHER WE GOT WAS ACCURATE OR NOT WILL BE OUR FIRST HALF, WHICH WILL BE DUE DECEMBER 5TH OF 2025. SOME OTHER NOTABLE ITEMS. I'M NOT GOING TO GO THROUGH EVERY ONE OF THEM, BUT INTEREST REVENUE WAS EXTREMELY HEALTHY AGAIN.

WE COLLECTED 3.2 TIMES HIGHER. OF COURSE, AS YOU KNOW, THE INTEREST RATES WERE HIGHER, BUT THERE IS CONSTANT CHATTER ABOUT DROPPING THE RATES.

SO WE ARE BUDGETING STILL CONSERVATIVELY SO THAT WE DO NOT RELY ON A POTENTIALLY VOLATILE REVENUE STREAM.

BRAND NEW IS INTEREST ON BANK ACCOUNT. WE DID MAKE A BANKING CHANGE IN THIS PAST JANUARY, AND OUR NEW BANK IS PAYING US INTEREST ON OUR CHECKING, WHICH WE DID COLLECT ABOUT 265,000 FOR FY 2025, HAVING BUDGETED NOTHING.

PERSONAL PROPERTY TAXES. WE WERE 1.7 MORE, OR ABOUT 217,000 HIGHER THAN WHAT WE BUDGETED.

HOWEVER, WE WERE 623,000 LESS THAN WHAT WE COLLECTED LAST YEAR.

WE HAVE BUDGETED THE SAME AMOUNT FOR FY 2026.

WE UPTICK DELINQUENT JUST A HAIR. BUT AGAIN, AS I MENTIONED TO THE BOARD DURING THIS MOST RECENT BUDGET PROCESS, UNLESS WE HAVE VERY BIG GROWTH IN BUSINESS FURNITURE AND FIXTURES, VEHICLE RATES ARE NORMALIZING AND WE MAY HAVE TO CUT THAT REVENUE SOURCE FOR FY 2027. IF WE DO NOT CONSIDER AN INCREASE IN THAT TAX RATE, BUSINESSES BUSINESS LICENSES, WE DID COLLECT MORE THAN WAS BUDGETED, BUT A LITTLE BIT LESS THAN WHAT WE COLLECTED LAST YEAR.

MACHINERY AND TOOLS TAX. WE COLLECTED MORE THAN WHAT WAS BUDGETED AND VERY, VERY CLOSE TO WHAT WE COLLECTED LAST YEAR.

ACTUALLY 200,000 MORE. PENALTIES AND INTEREST.

WE CAME IN AT BUDGET BUT COLLECTED LESS THAN WE DID LAST FISCAL YEAR.

THESE ARE JUST SOME MINOR CHANGES. I WILL SAY THAT PERMITS HAVE COME IN HEALTHIER THAN THEY DID THIS PAST YEAR.

WE DID MEET BUDGET AND WE COLLECTED OVER 200,000 MORE.

AND THE BUILDING OFFICIALS OFFICE FOR BUILDING PERMITS AND THE OTHER TRADES.

STATE AND FEDERAL REVENUES CAME IN HIGHER. BUT LATER ON TONIGHT'S AGENDA, WE COLLECTED MORE, BUT WE ALSO SPENT MORE. SOCIAL SERVICES REVENUE IS DRIVEN BY SPENDING.

SO WE ARE ASKING FOR A SUPPLEMENTAL APPROPRIATION FOR FY 2025 IN THE PUBLIC SERVICE AREA.

SO JUST A COUPLE OF MORE, MOBILE HOME TITLING TAX WAS HIGHER.

TAX ON RENTAL AUTOS WAS HIGHER. MOBILE HOME TAXES WERE HIGHER THAN WHAT WE BUDGETED, BUT A LITTLE BIT LESS THAN WHAT WE COLLECTED LAST YEAR.

SO THE BAD NEWS WHERE WE FELL SHORT. OUR PUBLIC SERVICE CORPORATION TAXES WERE LESS THAN WHAT WE BUDGETED.

WE MENTIONED TO YOU DURING OUR FY 2026 BUDGET DEVELOPMENT, THAT IS A REVENUE SOURCE THAT WE HAD TO CUT AFTER WE HAD BROUGHT YOU THE INTRODUCED BUDGET, BECAUSE SOME TEMPORARY ACTIVITIES THAT ONE CORPORATION WERE CAPTURED IN 24 AND SKEWED OUR PROJECTIONS.

PLANNING FEES, WE DID NOT MEET OUR BUDGET TARGET, AND WE ACTUALLY COLLECTED 7000 LESS THAN WE DID IN 2024.

THERE IS A NEW POSITION THAT WAS ADDED IN 26, SO WE ARE HOPING TO SEE SOME RECOVERY THIS YEAR.

STATE COMMUNICATION TAX HAVE DROPPED EVERY YEAR SINCE I HAVE BEEN HERE.

AND WE AGAIN FELL SHORT. WE STRUGGLE TO CUT ENOUGH TO MEET THAT REDUCTION EVERY YEAR AND OUR MS TRANSPORT FEES.

WE WERE UNDER BUDGET THERE FOR TWO REASONS. THERE IS ACTUALLY A BACKLOG IN BILLING.

EMS, FIRE AND EMS CHANGED THEIR PLATFORM FROM AMES TO ZOLL IN FEBRUARY, AND THERE WERE SOME SYSTEM ANOMALIES THAT CREATED A BACKLOG OF APPROVALS FOR THE SERVICES BEING PROVIDED.

I ACTUALLY HAD TO MAKE A CHANGE TO THE WAY I ESTIMATE THE AMOUNT COLLECTED IN 2026 THAT WILL PULL BACK TO 25.

SO YOU MAY ACTUALLY SEE NEGATIVE REVENUE FOR SEPTEMBER WHEN I BRING YOU THAT QUARTERLY REPORT IN OCTOBER.

[00:55:06]

SALES TAX. WE ALSO FELL SLIGHTLY SHORT, BUT FOR THE FIRST TIME IN FOUR YEARS, STATE SALES TAX REVENUES FELL.

WE COLLECTED 154,000 LESS THAN WE DID IN 24. WE AGAIN BUDGETED 4.6 FOR FY 2026, AND WE ARE HOPEFUL THAT WE WILL COME CLOSE TO MEETING THAT BUDGET TARGET. WE ALSO FELL SHORT IN OUR RECREATION FEES AND MEMBERSHIPS, AND COLLECTED A LITTLE BIT LESS THAN WE DID IN 2024.

SO JUST TO MAKE THE BOARD AWARE AGAIN WE ARE STILL DOING OUR DETAILED RECONCILIATION OF ACCOUNTS RECEIVABLE WITHIN OUR GENERAL FUND REVENUES, PARTICULARLY IN REAL ESTATE AND PERSONAL PROPERTY TAXES.

WE WILL BE MAKING THOSE YEAR END ADJUSTMENTS THIS MONTH OR EARLY OCTOBER.

WE ARE STILL RECEIVING SOME FY 2025 INVOICES.

WE GOT A FEW FROM THE GARAGE TODAY. AND WE WILL BE HAVING A WORKERS COMP AUDIT DONE IN THE NEXT FEW WEEKS.

IF THAT IS COMPLETED IN TIME, WE WILL ALSO POST THAT BACK TO LAST YEAR.

WE DID COMPLETE THE SCHOOL ACCOUNTS RECEIVABLE AND DEFERRED REVENUE ENTRIES.

RECEIVED THOSE LAST WEEK AND WAS ABLE TO GET THOSE IMPORTED AND INCLUDED IN THIS ANALYSIS LAST TUESDAY NIGHT.

UTILITIES. UTILITIES WE FELL SHORT AGAIN A LITTLE BIT WITH WATER AND SEWER CHARGES, HOWEVER WHERE OUR EXPENDITURES WERE ALSO SLIGHTLY UNDER. WE ENDED THE YEAR WITH A SLIGHT LOSS OF 115,000, WHICH IS MUCH BETTER THAN WHAT IS COMPARED FROM 2024 1.6 MILLION LOSS.

BUT THAT IS BECAUSE DEPRECIATION HAS BEEN ACCOUNTED FOR IN 24.

SO WE HAVE NOT POSTED THAT DEPRECIATION ENTRY.

I'M STILL WORKING WITH MR. HALTOM AND HIS ENGINEER ON THE AMOUNT TO CAPITALIZE AND DEPRECIATE FOR FY 2025.

SO NOT OPERATING. WE HAD A NON-OPERATING INCOME OF 2.9 MILLION.

SO WE DID END UP WITH A POSITIVE NET POSITION OF ABOUT 3 MILLION.

WE BUDGETED A DEBT SERVICE PAYMENT AND DID NOT ACTUALLY BORROW FUNDING IN FY 2025.

THAT BORROWING IS STILL PENDING WHILE YOU DETERMINE THE WASTEWATER SOLUTION PATH.

BUT THERE IS A POSITIVE NET POSITION.

OKAY, SO WE ARE STILL WAITING FOR A FEW INVOICES AND UTILITIES AS WELL.

WE NOTICED AN ANOMALY WITH ONE MONTH'S WORTH OF BILLING FROM PETERSBURG, AND ARE STILL WORKING WITH THEM TO MAKE CORRECTIVE ACTION ON THAT INVOICING.

WE ARE ALL STILL WAITING. WE ARE ALSO STILL WAITING FOR HOPEWELL TO PROVIDE SOME DOCUMENTATION ON A STUDY THAT YOU SAW A DRAFT OF SEVERAL MONTHS AGO. AND THEN THERE IS ALSO ANOTHER POTENTIAL SIGNIFICANT LIABILITY, WHICH I BELIEVE YOU ARE DISCUSSING THIS EVENING.

SO CAPITAL PROJECTS, JUST TO HIGHLIGHT A FEW FROM THIS LIST.

SORRY. THERE WE GO. SO WE DID COMPLETE THE FUEL FOCUS.

YOU DID TRANSFER 61,000 FOR VEHICLE PURCHASES FOR FY 2026.

THE PUBLIC SAFETY RADIO PROJECT IS COMPLETE. AND THERE IS 2.5 MILLION AVAILABLE FROM SERIES 2019 REPURPOSED BONDS.

YOU DID TRANSFER 72,000 FOR FGM TO BEGIN DOING A FEASIBILITY AND FACILITY STUDY FOR STATION 6. THE BOTTOM RECAPS THE PROJECTS WHERE FUNDING IS AVAILABLE.

CIRCUIT COURT IS UNDER BUDGET. THERE WAS SOME FUNDING APPROPRIATED FOR CONVENIENCE STATION 2 THAT WAS UNUSED.

AND THEN THERE IS A SURPLUS IN ONE UTILITY PROJECT AND A DEFICIT AND ANOTHER PREDOMINANTLY RELATED TO RIGHT OF WAY EXPENDITURES,

[01:00:01]

OKAY. THIS IS A SUMMARY OF THE SCHOOL CAPITAL PROJECTS.

THE BOARD IS AWARE THAT THEY APPROPRIATE OR YOU APPROVED AN APPROPRIATION, SIGNIFICANT APPROPRIATION IN MAY THAT ALLOWED THEM TO MAKE A NUMBER OF CAPITAL PURCHASES. AND THEY ARE ALL LISTED HERE. THOSE THAT ARE SHADED IN GREEN ARE COMPLETE AND THE OTHERS REMAIN ONGOING.

BUT THERE ARE A NUMBER OF PURCHASES AND PROJECTS UNDERWAY WITH THAT REAPPROPRIATION.

THE TOURISM FUND, WE ACTUALLY COLLECTED LESS IN LODGING TAX THAN WE DID IN 2024.

HOWEVER, WE DID MAKE OUR BUDGET TARGET, AND WE ENDED THE YEAR WITH A FAVORABLE 291,000 REVENUES OVER EXPENDITURES.

SO WE DID ADD TO OUR TOURISM FUND. FUND BALANCE.

WE BELIEVE REVENUE IS DOWN BECAUSE OF TWO RENOVATIONS THAT WERE ONGOING AT TWO COUNTY HOTELS LAST YEAR THAT I BELIEVE HAVE BEEN COMPLETED. ECONOMIC DEVELOPMENT FUND. WE DID MEET OUR BUDGET TARGET.

WE EXCEEDED IT BY 11%. THAT IS YOUR MEALS TAX AND REVENUES WERE SLIGHTLY HIGHER THAN THEY WERE IN 2024.

WE WE ARE SHOWING A DEFICIT OF REVENUES OR UNDER EXPENDITURES.

HOWEVER, YOU MAY RECALL THAT YOU DID APPROPRIATE 500,000 OF ECONOMIC DEVELOPMENT FUND, FUND BALANCE, WHICH 200 AND 200,000 WAS RESERVED TO PROVIDE A MATCH FOR A COMMONWEALTH OPPORTUNITY FUNDING GRANT, WHICH YOU DID SATISFY, AND FY 2025. AND THEN ANOTHER 3,000 WAS PROVIDED TO THE EDA FOR SMALL BUSINESS GRANTS.

SO JUST TO MENTION THAT IS WHY THERE WAS A DEFICIT.

YOUR UNRESERVED FUND BALANCE IS ACTUALLY EXPECTED TO BE MORE THAN IT WAS IN 2024, 2.476 MILLION, COMPARED TO 2.44. OUR CJA, THOSE ACTIVITIES WERE VERY SIMILAR TO WHAT THEY WERE IN 2024.

ENDED THE YEAR WITH ABOUT A $30,000 SURPLUS. AND THE CUMULATIVE FUND BALANCE IS ESTIMATED TO BE JUST OVER $128,000. SO A BRIEF UPDATE ON ARPA FUNDING AND OPIOID ABATEMENT SETTLEMENT FUNDS. AS YOU KNOW, YOU RECEIVED 7.449 MILLION IN ARPA FUNDING, THE MAJORITY OF WHICH WAS USED FOR UTILITY IMPROVEMENTS.

YOU'RE REQUIRED TO OBLIGATE THOSE FUNDS BY DECEMBER 31ST OF 2024.

AND WE DID. AND WE MUST FULLY EXPEND THOSE BY DECEMBER 31ST OF 2026.

CUMULATIVELY, AT JUNE 30TH, YOU HAD $283,000 IN OPIOID ABATEMENT FUNDS.

AND WE ARE PARTNERING WITH GREATER REACH COMMUNITY SERVICES BOARD TO ESTABLISH A REGIONAL MOBILE RESPONSE UNIT WITH A GRANT FUND THAT WE RECEIVED A COOPERATIVE GRANT. AND THESE FUNDS WILL BE USED AS PRINCE GEORGE COUNTY'S LOCAL MATCH.

THIS IS A RECAP OF HOW ARPA FUNDING WAS USED.

AGAIN, 6.7 MILLION OF THE 7.44 WAS FOR UTILITY PROJECTS, MOST OF WHICH HAVE BEEN COMPLETE.

THE RIVER ROAD TANK & PUMP STATION AND PIPELINE IS THE ONE PROJECT THAT IS STILL ONGOING, BUT WE WILL MEET THAT DEADLINE OF DECEMBER 31ST OF 2026 TO FULLY EXPEND. SO PROFFERS THERE WAS NO ACTIVITY DURING 2025. THE BALANCE REMAINS AT 122,006. YOU HAVE THE OPTION TO USE THOSE FUNDS.

THEY'RE NOT VERY PLENTIFUL FOR ANY CAPITAL PURPOSE.

AND FINALLY, OUR HEALTH INSURANCE FUND. WE DID HAVE A DEFICIT DURING FY 2025.

WE WERE ADVERSELY IMPACTED BY TWO LARGE CLAIMANTS DURING THE FY 2025.

OUR FUND BALANCE IS STILL AT OVER 1 MILLION, BUT IT FELL FROM 1.5 MILLION THE SAME TIME LAST YEAR.

WE DID INCREASE OUR PREMIUMS IN 2026. AS YOU KNOW, THAT INCREASE WAS COVERED BY BOTH THE COUNTY AND EMPLOYEE, AND WE STILL CONTINUE TO BE IMPACTED BY SOME LARGE CLAIMANTS, BUT ARE HOPEFUL THAT OUR PREMIUMS WILL COVER OUR CLAIMS.

[01:05:07]

WE DO POST A LARGE NUMBER OF REVENUES THAT ARE RECEIVED BETWEEN JULY AND SEPTEMBER BACK TO THE PRIOR FISCAL YEAR.

THOSE POSTINGS ARE ESSENTIALLY COMPLETE. WE STILL WAIT FOR SOME GRANT MONEY TO TRICKLE IN.

THERE ARE SOME POSSIBLE EXPENDITURE ADJUSTMENTS PENDING, AND WE ARE SCHEDULED TO HAVE AUDITORS HERE TO DO FINAL TEST WORK JUST BEFORE HALLOWEEN.

YOU ARE, BY STATUTE, REQUIRED TO HAVE YOUR AUDITED FINANCIAL STATEMENTS COMPLETED BY DECEMBER 15TH, BUT WE WILL HAVE THE AUDITOR PRESENT THOSE TO YOU ON DECEMBER THE 9TH.

WE ARE JUST GETTING IN THE SWING FOR FY 2026.

WE WILL MONITOR REVENUES AND EXPENDITURES, AS WE ALWAYS DO, AND WE ARE GEARING UP FOR 2027 ALREADY WITH OUR CIP PROCESS STARTING TOMORROW EVENING. I'M HAPPY TO ANSWER ANY QUESTIONS THAT YOU MAY HAVE.

ANY QUESTIONS FOR MR. DREWRY? YEAH. I THINK WE'RE GOOD, MA'AM.

THANK YOU. THANK YOU FOR YOUR HARD WORK. OUR LAST REPORT FOR THE EVENING IS OUR STRATEGIC PLAN UPDATE FOR THE YEAR END REPORT, FISCAL YEAR 2025.

AND THIS IS OUR DEPUTY COUNTY ADMINISTRATOR, MISS PUDLOW.

GOOD EVENING. MEMBERS OF THE BOARD, MR. STOKE AND MISS PASTOR.

THIS EVENING'S UPDATE IS GOING TO BE FROM FOURTH QUARTER OF LAST YEAR.

YOU CAN SEE THE STRATEGIC PLAN WAS APPROVED IN SEPTEMBER OF 2022.

IT IS A FIVE YEAR PLAN. I DO WANT TO NOTE THAT THE BOARD CAN UPDATE THIS PLAN AND REVIEW IT AT THEIR WILL, SO IT DOESN'T HAVE TO BE WITHIN A FIVE YEAR TIME FRAME.

OUR VISION. EXCUSE ME, IS WHO WE WANT TO BE A WELCOMING COMMUNITY, EMBRACING ITS RURAL CHARACTER AND FOCUSING ON ITS PROSPEROUS FUTURE.

OUR MISSION IS TO PROVIDE HIGH QUALITY CUSTOMER SERVICE.

CUSTOMER FOCUSED PUBLIC SERVICE TO OUR RESIDENTS, BUSINESSES AND GUESTS SO THEY CAN EXPERIENCE SAFE AND ENJOYABLE AND THRIVING COMMUNITY.

SOME OF THE MAIN GOALS WILL BE GOING OVER THIS EVENING. HAVE TO DO WITH INFRASTRUCTURE, WATER, SEWER, INTERNET AND TRASH.

ECONOMIC DEVELOPMENT AND PROSPERITY, LAND USE AND DEVELOPMENT AND GOOD GOVERNANCE.

YOU CAN SEE WE WILL HAVE ON SOME OF THE SLIDES THESE INDICATORS, STATUS INDICATORS SO WE CAN KNOW QUICKLY KIND OF WHAT THE STATUS OF THAT OBJECTIVE IS.

AND SOME OF THEM ARE ONGOING, SO WE DON'T PUT THOSE ON THERE BECAUSE GOOD CUSTOMER SERVICE HAS TO BE CONTINUAL.

WE DON'T GRADUATE THAT, IT'S DAILY. INDUSTRIAL WATER AND SEWER UTILITIES.

THE UPDATE HERE A STRATEGIC GOAL 1.1 AND 1.3.

SO WE CAN SEE THE PROGRESS HERE. UTILITY MASTER PLAN HAS BEEN COMPLETED AND PRESENTED TO THE BOARD IN JULY THAT IMPACTS BOTH WATER AND WASTEWATER.

AND SOUTH POINTE BUSINESS PARK FORCE MAIN REALIGNMENT PROJECT WAS COMPLETED.

AND THAT. EXCUSE ME. YEAH. SO AND THEN WE'VE ALSO GOT THE BLACKWATER SWAMP OR ROUTE 156 REGIONAL PUMP STATION.

THIS IS THE PROJECT BETWEEN HOPEWELL AND SUSSEX THAT'S ONGOING AND COMMUNICATION.

SO THAT'S THE UPDATE ON WASTEWATER. AND WE WILL TALK ABOUT THE SOUTH PARK BUSINESS FORCE MAIN REALIGNMENT PROJECT THAT WAS COMPLETED TO THE INDUSTRIAL PARK AND WHAT THE CAPACITY REMAINING FROM THAT PROJECT IS. INDUSTRIAL WATER.

SO YOU'VE GOT RIVER ROAD TANK & BOOSTER STATION TAKING PLACE.

THAT PROJECT IS UNDERWAY NOW. THEY ARE PUTTING PIPE IN THE GROUND, BUT IT HASN'T, THEY'RE NOT, THEY HAVEN'T POURED CEMENT YET, BUT THAT IS SCHEDULED TO BEGIN SOON.

RESIDENTIAL WATER AND SEWER. SO AGAIN, SIMILAR PROJECTS.

WE'VE GOT THE DISCUSSION BETWEEN WASTEWATER SOLUTION OPTIONS, AND THEN THE UTILITY MASTER PLAN IMPACTS BOTH RESIDENTIAL WATER AND WASTEWATER.

FOR RESIDENTIAL WATER WE'VE GOT THE APPOMATTOX, TEMPLE AVENUE 24-INCH WATER LINE USING GRANT.

THAT SITE HAS BEEN IT'S CURRENTLY BEING CLEARED SO THAT THE DRILLER CAN GET ON SITE SO WORK CAN BEGIN DRILLING UNDER THAT LINE UNDER THE APPOMATTOX.

WE ALSO HAVE THE ROUTE 156 TANK & BOOSTER STATION ON MIDDLE ROAD.

SO THIS IS EXCUSE ME, THAT IS, THAT IS IN A DESIGN.

IT'S IN A DESIGN PHASE. BUT IT'S NOT BEEN FUNDED.

THEY DID PAUSE THE, THE EFFORTS HERE TO FOCUS ON THE RIVER ROAD PROJECT THAT WOULD CONNECT TO VIRGINIA AMERICAN WATER.

SO AND THE RIVER ROAD PROJECT CONNECTS TO THE APPOMATTOX RIVER WATER AUTHORITY.

THIS IS AN OVERVIEW OF THE PROJECTS WE JUST DISCUSSED.

IT'S A LITTLE MORE EASY LAID OUT IF ANYBODY HAS QUESTIONS.

OKAY. OTHER UTILITIES INTERNET. SO BEAD, OR THE BROADBAND EQUITY ACCESS AND DEPLOYMENT PROGRAM.

[01:10:01]

THE ADMINISTRATOR OF BEAD, INCLUDING THE ASSISTANT SECRETARY OF THE US DEPARTMENT OF COMMERCE.

SO ONCE THAT'S APPROVED, THEN THE STATE CAN COME BACK AND SAY WHICH OF THESE PROJECTS HAVE BEEN FUNDED? PER THE STATE'S FINAL PROPOSAL, RECOMMENDED AWARDS FOR PRINCE GEORGE COUNTY, INCLUDING BROADBAND PROVISIONS SUCH AS PROVIDERS SUCH AS COMCAST, AMAZON COMMERCIAL SERVICES AND SPACEX. AND THERE WERE A TOTAL OF 787 ADDRESSES INCLUDED IN THAT PROPOSAL SUBMITTED BY THE STATE OF VIRGINIA FOR THIS PROJECT.

SO THAT MAP THERE INDICATES WHERE THOSE 787 PROPERTIES ARE LOCATED IN PRINCE GEORGE COUNTY.

THERE IS A LINK THERE TO THE DHCD WEBSITE. IF SOMEBODY WOULD LIKE TO LOOK AT THAT IN MORE DETAIL ON THEIR OWN.

AND YOU CAN SEE HERE THE INDICATOR SOLID WASTE DISPOSAL IS PAUSED UNTIL A VIABLE FUNDING SOURCE HAS BEEN IDENTIFIED.

ECONOMIC DEVELOPMENT AND PROSPERITY. SO EXIT 45 RENOVATIONS.

THERE IS A NEW WELL BEING CONSTRUCTED AT EXIT 45 UNDER THE EXISTING ELEVATED TANK SITE.

PROPOSALS HAVE BEEN RECEIVED, AND STAFF ANTICIPATES BRINGING THOSE BACK TO THE BOARD OF SUPERVISORS FOR DETERMINATION TO AWARD FOR DESIGNS.

EXIT 45 DEVELOPMENT 2.9 NEW COUNTY TOURISM GUIDES WERE GIVEN TO HOTELIERS AT EXIT 45.

ALSO ON JULY 14TH, THE ECONOMIC DEVELOPMENT AND TOURISM DEPARTMENT ASSISTED IN HOSTING THE PETERSBURG AREA REGIONAL TOURISM LIVE CASINO AND CHAT EVENT LOCATED AT PETERSBURG LIBRARY. THIS ALLOWED TOURISM RELATED BUSINESSES TO ATTEND AND FIND OUT HOW THEY CAN PARTNER WITH THE FUTURE CASINO IN PETERSBURG.

ALL EXIT 45 BUSINESSES WERE INVITED TO THAT MEETING.

THE DEPARTMENT HAS ALSO IDENTIFIED RETAIL, FOOD AND BEVERAGE LEAD GENERATION EVENTS FOR FY 26 AND PLANS TO CONTINUE TO MARKET EXIT 45.

ECONOMIC DEVELOPMENT AND PROSPERITY CONTINUED, SO WE'VE GOT WATER UTILITIES IN THE INDUSTRIAL AREA.

SOUTH POINTE BUSINESS PARK FORCE MAIN PROJECT WAS COMPLETED, WHICH DID ADD CAPACITY.

I'LL GO OVER WHAT THE REMAINING CAPACITY IS LEFT FROM THAT PROJECT HERE SHORTLY. THAT'S FOR WASTEWATER. INDUSTRIAL AREA BUSINESS GROWTH GOAL 2.11 AND 2.12, THESE ARE IN PROGRESS. AS YOU KNOW, LEGO WAS ADDED TO THE INDUSTRIAL PARK.

I DO WANT TO NOTE THAT ON AUGUST 5TH, A LARGE PHARMACEUTICAL PROJECT WAS LOST DUE TO WATER AND WASTEWATER UNCERTAINTIES.

SO THE CAPACITY THAT WAS ADDED FOR THE FORCE MAIN IS IS LIMITED TO TO LESS KNOTT LARGE PROJECTS.

THERE'S APPROXIMATELY 50,000 GALLONS OF WATER AND 60,000 GALLONS OF WASTEWATER LEFT IN THE INDUSTRIAL PARK.

THE RIVER ROAD TANK AND BOOSTER STATION COULD ADD 1.5 MILLION GALLONS ONCE IT'S COMPLETED IN 2027.

AND THEN THERE IS AN ADDITIONAL OPTION FOR DEVELOPERS TO FUND PUMP STATION ALTERATIONS AND DESIGNS ON THE FORCE MAIN FOR WASTEWATER THAT COULD POTENTIALLY ADD UP TO 300,000 OR 400,000 GALLONS FOR THE INDUSTRIAL PARK.

SO I JUST WANT TO MAKE SURE THE BOARD'S AWARE OF THE AVAILABLE CAPACITIES FOR WATER AND WASTEWATER AT THE INDUSTRIAL PARK.

LAND USE AND DEVELOPMENT. OUR PLANNING DEPARTMENT. THIS IS RURAL PRESERVATION.

THIS IS IN PROGRESS. THE COMPREHENSIVE PLAN FOR 2045 IS OUT FOR PUBLIC COMMENT.

THERE WERE ALSO TWO PUBLIC OPEN HOUSES TO REVIEW THE DRAFT.

THESE TOOK PLACE ON SEPTEMBER 10TH AND SEPTEMBER 13TH, AND BOTH THE LIBRARY AND THE BOTANIC COMMUNITY CENTER.

AND THEN IT'S ANTICIPATED THE PLANNING DEPARTMENT.

I SPOKE TO THEM TODAY THAT THE DATE IS OCTOBER 20TH, OR THE END OF OCTOBER.

THEY ANTICIPATE TO COME BACK WITH THE ZONING AND SUBDIVISION ORDINANCE SCOPE OF WORK, SO THE BOARD CAN REVIEW THAT AND WORK THROUGH THOSE DETAILS ON WHAT THAT PROCESS WILL LOOK LIKE. GOOD GOVERNANCE. AGAIN, THERE'S NO INDICATORS HERE.

THIS IS A CONTINUAL OPERATION PROCESS FOR THE COUNTY SERVICE CAPACITY.

WE DID COMPLETE AN ORGANIZATIONAL REVIEW AND STAFFING LEVEL STUDY IN FEBRUARY OF 23.

THERE IS A LINK TO THE STUDY HERE IN THE REPORT. IT'S POSTED ONLINE IF ANYBODY WOULD LIKE TO SEE THAT WE DON'T HAVE ANY PHASE TWO PLAN FOR THAT AT THIS TIME.

PUBLIC INFORMATION, WE DID HIRE A NEW PUBLIC INFORMATION OFFICER IN MAY OF 2025.

HANNAH THOMAS. AND SHE IS WORKING TO FACILITATE TRANSPARENCY AND INFORMATION FLOW, TO BUILD PUBLIC TRUST ON BEHALF OF THE COUNTY.

CUSTOMER SERVICE INQUIRIES. WE CONTINUE TO WORK TO IMPROVE WEBSITE AND REVIEW RESOURCES TO IMPROVE COMMUNICATION PROCESSES IN THE COUNTY.

AND THEN CUSTOMER FOCUSED PERFORMANCE DRIVEN 4.18.

I AM GOING TO READ THIS GOAL. THIS IS PRINCE GEORGE COUNTY IS COMMITTED TO BEING A CUSTOMER FOCUSED AND PERFORMANCE DRIVEN ORGANIZATION.

[01:15:04]

SO THE REPORTS DEPARTMENT, STRATEGIC PLANNING REPORTS THAT WE'VE BEEN GETTING REPORTS ON.

EXCUSE ME, I'VE JUST SAID REPORT TOO MANY TIMES.

ANYWAY, SO WE'LL BE WORKING ON THAT. WE CURRENTLY HAVE FIVE DEPARTMENTS THAT HAVE FULLY COMPLETED DEPARTMENT PLANS AND ARE SUBMITTING REPORTS QUARTERLY.

WE ALSO HAVE AN ADDITIONAL FOUR DEPARTMENTS THAT ARE ANTICIPATED TO BE REPORTING NEXT QUARTER.

SO THAT WILL BE MORE DEPARTMENTS ADDED TO THIS NEXT QUARTER.

AND THEN THERE'S AN ADDITIONAL TWO DEPARTMENTS IN THE PROCESS OR SCHEDULED TO BRING.

THOSE ARE GOING TO COME TO THE BOARD, BUT THEY'VE BEEN APPROVED TO START THEIR PLANS THIS YEAR.

SO FOR HUMAN RESOURCES ISSUES AND GOALS, WE ARE STILL ADJUSTING HOW WE'RE REPORTING.

BUT WE WANTED TO PULL IDENTIFIED ISSUES AND GOALS FROM THE DEPARTMENT'S STRATEGIC PLANS.

SO THAT WE UNDERSTAND WHERE THE DATA IS COMING FROM AND WHY WE'RE TRACKING IT.

SO ISSUES IDENTIFIED IN THE HUMAN RESOURCES DEPARTMENT STRATEGIC PLANNING PROCESS INCLUDE RISK MANAGEMENT.

SO YOU'LL SEE SOME STATISTICS ON SAFETY HERE.

WE ARE TRACKING THAT. SO WE CAN IMPROVE HR AS A STRATEGIC PARTNER WORKING TO INCREASE DEPARTMENTS LEANING ON HR FOR THEIR STRENGTH AREAS AND HANDLING PERSONNEL MATTERS AND OTHER THINGS.

OUR HIRING PROCESSES, EVALUATIONS, ENSURING EMPLOYEES ARE GETTING TIMELY AND APPROPRIATE FEEDBACK AND EMPLOYEE FEEDBACK THROUGH SURVEYS.

YOU CAN SEE THE GOALS THERE ON THE OTHER SIDE ARE TIED TO THE SAME THINGS.

I WON'T SPEND TOO LONG, BUT IF ANYBODY HAS QUESTIONS, LET ME KNOW. OKAY.

THESE ARE SOME OF THE DATA, SO I WON'T GO OVER ALL OF THE DATA TONIGHT IN AN EFFORT NOT TO TALK FOR AN HOUR.

SO RECRUITMENT AND SELECTION I DO WANT TO HIGHLIGHT THIS IS AN AREA FOR FOR FOCUS FOR COUNTY ADMINISTRATION AND STAFF.

BUT WE'VE GOT CURRENTLY 29% OF COUNTY EMPLOYEES LEAVE BEFORE THEIR ANNUAL ANNIVERSARY.

SO THAT'S 16 OUT OF 55. SO THAT'S A METRIC WE CERTAINLY WANT TO PAY ATTENTION TO AND WORK TO GATHER INFORMATION.

SO PLEASE KNOW WE'RE LOOKING INTO THAT. EMPLOYEE TRAINING.

SO WE'VE GOT 54% OF EMPLOYEES ARE SUCCESSFULLY COMPLETING 24 HOURS OF MANDATORY TRAINING.

ANOTHER HIGHLIGHTED AREA IS THAT 18% OF VACANCIES ARE FILLED WITHIN THE FIRST 60 DAYS OF THE DATA REQUISITION.

SO 11 OUT OF 61 JUST HIGHLIGHTING KIND OF THE TIME IT'S TAKING TO HIRE FOLKS.

WORKFORCE DEVELOPMENT. I DO WANT TO HIGHLIGHT 6% OF COUNTY DEPARTMENTS CURRENTLY HAVE SUCCESSION PLANS IN PLACE FOR KEY MANAGEMENT POSITIONS.

RISK MANAGEMENT. BY 2027 FORMALIZING AND ESTABLISHING A RISK MANAGEMENT PROGRAM.

I WILL SAY THAT WE THE DEPARTMENTS, THE THE COUNTY SAFETY COMMITTEE IS MEETING AND WE DO HAVE A CHARTER DRAFT FOR THIS.

SO ONCE THAT'S FORMALIZED AS A DRAFT, WE CAN BRING THAT BEFORE THE BOARD AND TALK ABOUT POLICY DISCUSSIONS AND THE IMPLICATIONS THERE.

SO I LOOK FORWARD TO MAKING PROGRESS THERE AND REMOVING THAT ZERO AND MAKING IT A COMPLETE GOAL.

RISK MANAGEMENT. WE DID HAVE ZERO INITIALLY WHEN WE STARTED REPORTING THIS, BUT WE'RE UP TO 66% OF REQUIRED DEPARTMENTS THAT HAVE COMPLETED JOB SAFETY ANALYSIS.

SO AGAIN THIS HAS TO DO WITH SAFETY IN THE COUNTY AND WE ARE MAKING STRIDES THERE.

THAT'S A COMPLIMENT TO THE DEPARTMENTS AND THE WORK THEY'VE BEEN DOING. EMPLOYEE BENEFITS 34% OF EMPLOYEES PARTICIPATED IN THE COUNTY'S WELLNESS PROGRAM AND 20% OF WORKPLACE INJURIES WERE AVOIDABLE. SO MEANING WE'VE GOT WORK TO DO AS FAR AS, AGAIN, THAT ALL TIES TO SAFETY.

ANY QUESTIONS? AND THESE STATISTICS JUST COVER EMPLOYEES SURVEY RESPONSES ABOUT HR BEING STRATEGIC PARTNER BEING LEANED ON FOR PROFESSIONAL ADVICE, ENSURING WE'RE WITHIN PROFESSIONAL BOUNDARIES THERE ON OUR DECISIONS.

OKAY. PARKS AND RECREATION. AGAIN IDENTIFIED ISSUES FOR THE PARKS.

YOU'RE GOING TO SEE A TREND ON MULTIPLE SIDES REGARDING DEMANDS FOR SERVICE, COMMUNITY NEEDS AND EXPECTED LEVELS OF SERVICE AND ORGANIZATIONAL CAPACITY.

SO THEY HAVE SEEN INCREASED DEMANDS OVER THE LAST FEW YEARS.

BUT STAFFING LEVELS HAVE BEEN STABLE, SO THERE ARE GOALS TIED TO EACH ONE OF THESE AREAS YOU CAN SEE ON THE OTHER SIDE.

THOSE GOALS INCLUDE THINGS LIKE EXPANDING AIMING TO EXPAND PROGRAMING FOR OLDER ADULTS, WELLNESS CLASSES, COMMUNITY PARTICIPATION AND GROWTH IN ORGANIZED YOUTH ATHLETICS.

SO GROWING SOME OF THOSE PROGRAMS WHERE WE CAN.

THESE ARE SOME OF THE INFORMATION ON COMMUNITY BASED RECREATION.

SO YOU CAN SEE THE NUMBER OF CAMPS AND THE NUMBER OF ENROLLED PARTICIPANTS FOR 2024.

[01:20:06]

SO AGAIN THIS SLIDE WILL CHANGE ONCE WE HAVE THAT BASELINE ESTABLISHED.

SO THESE ARE COMMUNITY BASED RECREATION PROGRAMS. YOU CAN SEE HERE THE NUMBER OF TEAMS IN EACH DIFFERENT SPORT AND THE NUMBER OF PLAYERS OR ENROLL AND RELEASE PARTICIPANTS.

AND HERE YOU CAN SEE EVENTS AND RENTALS. SO HIGHLIGHTING SOME OF THE EVENTS.

WE DO HAVE THE ANNUAL EASTER EGG HUNT, CHRISTMAS TREE LIGHTING, HARVEST FESTIVAL HOUSE DECORATING CONTEST AND THEN THE ANNUAL APPOMATTOX RIVER REGIONAL PARK FIVEK TRAIL RUN. WE DID SEE THE HIGHEST NUMBER OF ATTENDEES AT EVENT HAS EVER HAD SO 185 ATTENDEES, SO THAT'S BECOMING WELL ATTENDED ACROSS THE COMMUNITY.

YOU CAN SEE RENTALS THERE. WE HAD 223 RENTALS, THE DISPUTANTA COMMUNITY CENTER, 157 AT SCOTT PARK PAVILION, AND 126 AT THE TEMPLE PARK PAVILION. AND THIS IS THE SPORTS TOURISM SLIDE.

SO FOR 20 TOURNAMENTS THERE WAS AN ESTIMATED 6705 ATTENDEES.

AGAIN THESE BRING IN PEOPLE TO UTILIZE THE COUNTY, YOU KNOW, TOURISM TAX, HOTELS AND FOOD.

FIRE AND EMS. YOU CAN SEE THE TREND THERE FOR INCREASED DEMAND, INCREASED TRAFFIC VOLUME ARE SOME OF THE ISSUES THAT CAME UP IN IDENTIFIED IN THE STRATEGIC PLAN FOR THE FIRE DEPARTMENT. COMMUNITY AWARENESS AND EDUCATION AND BEING REACTIVE VERSUS PROACTIVE.

AND THEN THIS IS THE SLIDE FOR GOALS THAT ALIGN TO THOSE ISSUES IDENTIFIED.

SO THERE'S NOT BEEN A LOT OF CHANGES SINCE THE LAST TIME WE BRIEFED AS FAR AS THESE NUMBERS. WE DO ANTICIPATE SOME IMPROVEMENT BASED ON STAFFING INCREASES, BUT YOU CAN SEE FOR EMERGENCY MEDICAL SERVICES THE PERCENT THERE WERE 16.6 DAYS YEAR TO DATE.

THAT EMS UNITS WERE UNAVAILABLE DUE TO THOSE MEMBERS BEING ON FIRE APPARATUS.

AND THEN RIGHT NEXT TO IT, YOU CAN SEE THERE WERE 64 DAYS YEAR TO DATE WHERE CAREER STAFFED UNITS WERE UNAVAILABLE FOR FIRE APPARATUS DUE TO BEING ON AMBULANCES.

AND THEN YOU CAN SEE THERE IT'S BY STATION. I WON'T GO OVER ALL OF THOSE, BUT THE STATS ARE THERE IF YOU HAVE QUESTIONS.

ON THAT, UNAVAILABLE UNITS BY STATION CONTINUES WITH STATION 8 THERE.

EMERGENCY MEDICAL SERVICES. THERE WERE SIX DISPATCH CALLS FOR SERVICE WHERE MUTUAL AID WAS REQUIRED.

AND THEN THERE WERE 62 UNANSWERED CALLS FOR SERVICE.

THAT DOESN'T MEAN THOSE CALLS DIDN'T GET ANSWERED. IT MEANS THAT A DIFFERENT STATION HAD TO RESPOND. SO ALL CALLS WERE ANSWERED. BUT THIS IS BY STATION RESPONSES.

AND THIS IS BY STATION FIRE EMS 4TH QUARTER. SO I WON'T GO OVER EVERY INDIVIDUAL ONE.

BUT YOU CAN SEE THE NUMBER OF CALLS ANSWERED PER STATION.

AND THERE ARE DIFFERENCES IN VOLUNTEER STATIONS VERSUS CAREER STAFF STATIONS.

BUT EVERY CALL ANSWERED BY VOLUNTEERS IS ONE LESS CALL.

THAT'S A HUGE SUPPORT FOR THE DEPARTMENT. SO BUT THE NUMBERS ARE THERE IF YOU'D LIKE TO SEE THE TOTAL, UNLESS ANYBODY HAS ANY QUESTIONS. THANK YOU. GO AHEAD.

POLICE ISSUES IDENTIFIED IN THE STRATEGIC PLAN INCLUDE INCREASED DEMAND, INCREASED TRAFFIC VOLUME, AND EVER INCREASING EVOLVING CRIME TRENDS, RECRUITMENT AND RETENTION CHALLENGES, AND SPAN OF CONTROL.

THIS INCLUDES ADDITIONAL OPERATIONAL AND ADMINISTRATIVE DUTIES TAKEN ON BY THE POLICE DEPARTMENT MANAGEMENT, AND THEN ALSO ADDRESSED OR IDENTIFIED IN THE STRATEGIC PLAN IS THE INCLUSION OF ICC AND ANIMAL SERVICES UNDER THEIR DEPARTMENT.

I WILL NOTE THAT THE BOARD OF SUPERVISORS DID APPROVE THIS LAST FISCAL YEAR TO MOVE ICC OUT FROM UNDER THE POLICE DEPARTMENT, SO THIS WOULD JUST APPLY TO ANIMAL SERVICES NOW, AS FAR AS AN ADDITIONAL SPAN OF CONTROL CONSIDERATION FOR THEM.

YOU CAN SEE THE GOALS HERE. SOME OF THE PRIMARY FOCUS AREAS FOR THEIR PLAN INCLUDE FOCUSING ON CRIME RATES PATROL, OPERATIONS SUPPORT, OFFICE OF THE CHIEF, HIGHWAY SAFETY UNIT CAPACITY CRASH INJURY AND FATALITY RATES FOR INCREASED DEMAND.

INCREASING MANAGEMENT CAPACITY, DEPARTMENT STAFFING LEVELS AND FUNDING.

[01:25:05]

ANIMAL SHELTER BECOMING AN INDEPENDENT DEPARTMENT.

CONSIDERATIONS FOR THAT AND THEN DEPARTMENT LEVEL COMPENSATION STUDIES.

SO SOME OF THE DATA WE ARE COLLECTING. I DO WANT TO NOTE THAT THESE DEPARTMENTS THAT ARE IN THE REPORTING PHASES, AS I'D LIKE TO CALL IT, WE ARE LOOKING NOW AND REVIEWING THOSE REPORTS TO REFINE THEM.

SO WE'RE IN REPORT REFINEMENT. SO ALL OF THESE ARE STILL DRAFTS AND WE ARE STILL REFINING OUR REPORT.

SO YOU MAY SEE SOME CHANGES ON SOME OF THIS INFORMATION IN THE NEXT BRIEFING.

I JUST WANT TO CAVEAT THAT. BUT WE ARE TRYING TO STAY AS CONSISTENT AS POSSIBLE.

SO WE HAVE DATA TO COMPARE YEAR BY YEAR OR QUARTER BY QUARTER.

BUT OFFICE OF CHIEF COVERS FATALITY RATES. UNFORTUNATELY THERE WAS RECENTLY A FATALITY CRASH.

BUT AT THE TIME OF THIS REPORT, IT WAS JULY, THERE WAS ZERO.

118 INJURY CRASHES. AND THEN IT'S ALSO GOT A GROUP A CRIME AND TOTAL VIOLENT CRIME RATES, WHICH INCLUDES GROUP A CRIMES INCLUDE VIOLENT CRIMES, TOTAL PROPERTY CRIMES AND THEN CRIMES AGAINST SOCIETY FIELD OPERATIONS.

SOME HIGHLIGHTS THERE 11 OUT OF 19 FIREARM ARRESTS WERE DRUG RELATED.

CLEARANCE RATES FOR INVESTIGATIONS WERE 57.9%.

AND INVESTIGATIONS, SPECIALIZED RESPONSES. EXCUSE ME.

SPECIALIZED RESPONSES THAT WERE SAFELY RESOLVED WITHOUT FURTHER INJURY OR DEATHS WERE 17 OUT OF 17.

THAT'S GREAT FOR OUR POLICE DEPARTMENT. AND MEMBERS INVOLVED.

SOME OTHER NOTES HERE. TRAFFIC SAFETY IS CURRENTLY BEING STAFFED AT 50% THE DESIRED OR IDENTIFIED GOAL OF FOUR.

SO TWO OUT OF FOUR POSITIONS. PRINCE GEORGE'S COUNTY, ACCORDING TO THESE STATISTICS, 78% OF PRINCE GEORGE COUNTY WERE WEARING THEIR SEATBELTS.

BASED ON THE INFORMATION. AND THERE WERE 537 REPORTABLE CRASHES.

AS FAR AS SCHOOL RESOURCE OFFICERS, THERE WERE 28 DRUG OFFENSES FROM THE 6TH THROUGH THE 12TH GRADE, FIVE WEAPON OFFENSES, AND THERE WERE 483 INCIDENTS DE-ESCALATED BY SCHOOL RESOURCE OFFICERS.

AND THIS LAST ONE HAS TO DO WITH IT INFRASTRUCTURE.

SO THERE WERE 41 HOURS OF DOWNTIME FOR PUBLIC SAFETY SYSTEMS. OBVIOUSLY THAT'S LESS THAN 1%, BUT IT'S CRITICAL FOR THOSE SYSTEMS TO BE OPERATIONAL AT ALL TIMES.

PENDING. ANY QUESTIONS TO THE BOARD THAT CONCLUDES MY REPORT FOR TODAY. ANY ANY QUESTIONS FOR MISS PEDLOW? I'M GOOD. THANK YOU. IT'S A LITTLE ALARMING, THOUGH, TO HEAR SROS DEALING IN THE 6TH GRADE WITH DRUG OFFENSES.

THAT WAS. YES, SIR. THAT'S A LITTLE ALARMING.

SIXTH THROUGH 12TH GRADE. SIXTH THROUGH 12TH.

BUT, I MEAN, STARTING AT SIXTH GRADE IS A LITTLE ALARMING FOR ME.

YEAH. MR. CHAIR, I GOT A QUESTION. MISS PUDLOW, ARE YOU OVERSEEING THE REPORTS AND STUFF, OR ARE WE PAYING A THIRD PARTY COMPANY TO DO? NO, SIR, I'M DOING THAT. MYSELF AND CHARLIE FROM FINANCE, WE'RE WORKING TOGETHER ON THAT.

BUT OKAY. THAT'S IN-HOUSE. THANK YOU FOR DOING THAT.

YEAH. THANK YOU. ALL RIGHT. GOOD JOB. LADIES AND GENTLEMEN, IT'S NOW TIME TO MOVE TO OUR ORDER OF BUSINESS.

[F. Order of Business]

GOOD EVENING MEMBERS OF THE BOARD AND MR. STOKES.

THANK YOU FOR GIVING ME THE OPPORTUNITY TO PRESENT THIS.

THIS IS A MEMORANDUM OF UNDERSTANDING OR AN AGREEMENT.

THIS IS GOING TO BE BETWEEN PRINCE GEORGE COUNTY.

WE ARE THE FISCAL AGENT WHEN WE RECEIVE THESE OPIOID SETTLEMENTS.

AND SO WE ARE ENTERING THIS AGREEMENT WHERE WE'RE ACTING AS THE FISCAL AGENT ON BEHALF OF RECEIVING THOSE FUNDS, AND THEN WILL BE CHARGED WITH DISTRIBUTING THEM OUT TO GREATER REACH.

THE PURPOSE OF THESE FUNDS IS TO BE USED FOR A MOBILE, REGIONAL MOBILE RESPONSE UNIT.

THE COUNTY HAS ALREADY SIGNED A COOPERATION AGREEMENT WITH THE SURROUNDING LOCALITIES TO HELP DEVELOP THIS.

SO THIS IS REALLY JUST AN AGREEMENT FOR HOW THE FUNDS WILL BE DISTRIBUTED.

IF YOU HAVE ANY QUESTIONS ABOUT THE REGIONAL MOBILE RESPONSE UNIT OR ANYTHING ELSE, I BELIEVE, MISS STEWART FROM GREATER REACH IS HERE. THE COPY OF THE AGREEMENT SHOULD BE ALSO IN YOUR PACKET.

IF YOU HAVE ANY QUESTIONS ABOUT THE TERMS OR ANYTHING LIKE THAT, I CAN HELP ANSWER THOSE AS WELL. OKAY.

IF THERE'S ANYTHING YOU'D LIKE TO SAY, I WOULD INVITE YOU UP AT THIS TIME.

WE APPRECIATE YOU GUYS AGAIN FOR ALLOWING US TO BE YOUR SERVICE PROVIDER.

AND WE ARE REALLY, REALLY EXCITED TO GET THIS PROCESS OFF THE ROAD, EVEN THOUGH THE FUNDING HAS NOT COME IN BECAUSE OF THE STANDING.

[01:30:07]

SO WE ARE WELL UNDERWAY. ALL THE PIECES AND ALL THE PAPERWORK AND DETAILS HAVE BEEN IN PLACE.

OKAY. ARE THERE ANY QUESTIONS FROM ANY OF THE BOARD MEMBERS? NO. I'M GOOD. OKAY. MISS PASTOR, THIS IS AUTHORIZING MR. STOKE TO ACTUALLY SIGN THE PAPERWORK FOR THIS AGREEMENT? YES, IT IS AUTHORIZING THE COUNTY THROUGH THE COUNTY ADMINISTRATOR TO ENTER INTO THIS AGREEMENT WITH COUNTY REACH, WITH GREATER REACH. EXCUSE ME. OKAY. ALL RIGHT, BOARD MEMBERS, YOU'VE HEARD THE PRESENTATION.

WHAT'S YOUR PLEASURE? SO MOVED. A SECOND, PLEASE.

SECOND. IT'S BEEN PROPERLY MOVED BY MR. WEBB AND SECOND, BY MRS. WAYMACK THAT THE BOARD WOULD APPROVE FOR COUNTY ADMINISTRATOR TO SIGN THIS AGREEMENT BETWEEN PRINCE GEORGE COUNTY AND THE GREATER REACH COMMUNITY SERVICES BOARD FOR THE OPIOID, OR AS WE'RE THE OPIOID FISCAL AGENT.

YOU'VE HEARD THE MOTION. ARE THERE ANY QUESTIONS? MRS KNOTT, WOULD YOU PLEASE CALL THE ROLL? MR. PUGH? YES. MR. WEBB? YES. MR. BROWN? YES. MRS. WAYMACK? YES. MR. COX? YES. MOTION CARRIED. THANK YOU.

OUR SECOND ITEM IS A MEMBER MEMORANDUM OF UNDERSTANDING.

AND THIS IS ON BASE-X EMERGENCY RESPONSE TRAILERS WITH THE CRATER HEALTH DISTRICT.

AND THIS IS MR. BRION BEAR. GOOD EVENING, CHAIRMAN, BOARD AND BOARD MEMBERS.

THANK YOU FOR THE OPPORTUNITY TO PRESENT THIS PROPOSAL OF AN MOU WITH THE BASE-X EMERGENCY RESPONSE TRAILER AND PARTNERSHIP WITH CRATER HEALTH DISTRICT.

CRATER HEALTH DISTRICT RECEIVED THIS TRAILER FROM FAIRFAX HEALTH TO IMPROVE THE DISASTER RESPONSE IN THE AREA, BUT DON'T HAVE THE CAPABILITIES OR THE STAFFING TO DEPLOY THIS.

SO THEY'RE ASKING FOR OUR SUPPORT AND HELP TO BE ABLE TO DO THAT.

WHAT IT DOES FOR US IS PROVIDE EMERGENCY RESPONSE PLAN TO TAKE CARE OF SOME GAPS SO THAT WE CAN BETTER AND QUICKER RESPOND TO EMERGENCY DISASTERS IN PRINCE GEORGE'S COUNTY.

SO THIS IS WHAT THE TRAILER LOOKS LIKE. AND I'LL TELL YOU WHAT'S A LITTLE BIT. WHAT'S IN IT.

UP. A LITTLE ZEST. THAT SLIDE RIGHT THERE. THANK YOU.

THIS TRAILER HAS TWO LARGE MILITARY TENTS IN THEM THAT WILL BE DEPLOYABLE.

ALSO HAS FLOORING AND ALSO HAS LIGHTING. THEY DON'T HAVE THE RESOURCES TO DEPLOY THIS OR THE STAFFING.

AND WE WOULD HELP WITH THAT. DEPLOYMENT IS BEING STAGED AT STATION 8 AS OF RIGHT NOW.

SO WE HAVE AN EVENT IN PRINCE GEORGE'S COUNTY.

WE CAN DEPLOY IT OR HAVE AN EVENT IN THE CRATER REGION THAT WE'LL BE ABLE TO DEPLOY.

WE'LL TRAIN UP VOLUNTEERS. CERT. AND WITH CRATER BE ABLE TO DEPLOY THIS.

SOME OF THE THINGS THAT WE COULD USE THIS FOR THAT WILL HELP MITIGATE SOME GAPS IN PRINCE GEORGE'S COUNTY IS THERE WILL BE A, WE COULD UTILIZE A MOBILE COMMAND POST FOR EVENTS.

IT ALSO TAKES CARE OF THE GAPS THAT FOR BACKUP EOC, WE COULD DEPLOY THIS AND HAVE A BACKUP EOC IN THE AREAS THAT WOULD NEED TO BE IF THIS AREA WAS AFFECTED AND WE WERE NOT ABLE TO USE OUR EOC, WE'D BE ABLE TO DEPLOY THIS AND SET THIS UP.

ALSO, IF WE HAVE A LONG TERM EVENT IN PRINCE GEORGE'S COUNTY OR IN THE AREA WHERE WE NEED TO STAFF FIREFIGHTERS ON A LONG SCENE, RAILROAD, AN ACCIDENT OR FOREST FIRES WHERE OUR FIREFIGHTERS AND MEDICS WOULD BE THERE FOR A LONG PERIOD OF TIME AND NEED SHELTER, THEY WOULD BE ABLE TO HAVE THAT ABILITY TO DO THAT.

SO THAT'S A GREAT RESOURCE. ONE OF THE GAPS WE HAVE NOTICED WHEN I FIRST GOT HERE THAT WE KEPT BRINGING TO MY ATTENTION WAS WE DON'T HAVE THE ABILITY FOR SHELTERING OF ANIMALS DURING A DISASTER. WE NOW HAVE DEVELOPED A PLAN TO BE ABLE TO DO THAT, BUT IF WE GET BEYOND THAT CAPABILITIES, THESE TENTS WOULD BE ABLE TO BE ANOTHER THING THAT WE COULD TAKE CARE OF CREATING A TEMPORARY ANIMAL SHELTER DURING THE DISASTER, BECAUSE MOST PEOPLE WILL NOT UTILIZE RESOURCES IF THEY ARE NOT ABLE TO TAKE CARE OF THEIR ANIMALS AS WELL, SO THEY'LL PRETTY MUCH STAY AT HOME BE ABLE TO DO THAT.

ALSO WILL HELP WITH MOBILE FEEDING AND BAD WEATHER.

WE'LL BE ABLE TO DO MOBILE FEEDING TO TAKE CARE OF OUR RESIDENTS.

OUR RESIDENTS IN THE IN THE CRATER REGION WILL BE ABLE TO HELP WITH THAT.

AND ALSO WE WENT THROUGH COVID, BUT THIS WILL BE ABLE TO BE DEPLOYED FOR MEDICAL, MOBILE MEDICAL TENTS THAT WE'LL BE ABLE TO DO STUFF WITH.

[01:35:03]

FAIRFAX WAS MORE THAN GENEROUS TO GIVE US THE TRAILER, BUT WE ARE COMBINING OUR RESOURCES TO MAKE SURE THAT WE'RE ABLE TO DEPLOY THIS ASSET WITHIN THE COUNTY AND OUTSIDE THE COUNTY. SO WE'RE ASKING THIS EVENING FOR IS YOU TO APPROVE AN MOU AND A PARTNERSHIP WITH CRATER HEALTH TO KEEP THIS WITHIN THE COUNTY AND TO BE ABLE TO HAVE RESOURCES TO BE ABLE TO DEPLOY THIS VALUABLE ASSET.

THESE TENTS, THERE'S TWO TENTS ON THEM AND THEY VALUE AROUND $20,000 EACH.

NOT COUNTING THE TRAILERS. SO THIS WOULD BE A GREAT RESOURCE WITHIN THE COUNTY THAT WE'LL BE ABLE TO DEPLOY AND UTILIZE.

OKAY. ANY QUESTIONS FOR MR. BEAR? I GOT ONE. YES, SIR.

GO AHEAD, MR. WEBB. MR. BEAR, THIS MENTIONS A CONTRACTOR TO PERFORM SUCH PUBLIC SERVICE.

SO THERE'S NOT JUST GOING TO BE ER PEOPLE, ER VOLUNTEERS DEPLOYING THIS.

CORRECT? YES. THERE WILL BE ALSO CRATER. THEY KNOW THE PROBLEM IS THEY DON'T HAVE PEOPLE TO BE ABLE TO DRIVE TRAILERS AND RESPOND TO IT, BUT THEY'LL BE HELPING WITH TRAINING, DEPLOYMENT AND UTILIZING THEIR PERSONNEL BECAUSE THEY DON'T THAT STAFFING IS NOT CAPABLE OF DEPLOYING A TENT LIKE THIS.

BUT WITH OUR CERTS, WITH OUR FIRE AND EMS VOLUNTEERS, AND WE'LL BE ABLE TO WORK TOGETHER AND BE ABLE TO DEPLOY THIS TOGETHER.

HOW DOES ANY DAMAGE? UH? ANY DAMAGE HANDLED? TENTS, TRAILER.

WE, IF WE HAVE IT IN OUR HAND, THEY TAKE CARE OF THE LICENSING, INSURANCE AND INSPECTION.

IF WE HAVE IT IN OUR HAND AND WE CREATE DAMAGE, OF COURSE, WE'D HAVE TO RECOVER THAT.

WE'D HAVE TO REPAIR IT. OR IF THEY'RE UTILIZING IT AT THE TIME, THEY WOULD HAVE TO REPAIR IT.

THANK YOU. WELL, THAT ANSWERS THAT QUESTION. OKAY. OKAY.

YES, SIR. GO AHEAD, MR. COX. MAYOR. NOW, IS THIS GIVEN TO PRINCE GEORGE COUNTY OR GIVEN TO CRATER? THIS WAS INITIALLY PLANNED TO BE GIVEN TO PRINCE GEORGE'S COUNTY, BUT THE, HOW DIFFICULT WE FOUND OUT TO ACTUALLY GIVE IT FROM CRATER TO PRINCE GEORGE'S COUNTY WAS VERY DIFFICULT. FAIRFAX RAN INTO THE SAME PROBLEM.

SO THEY WENT WITH A JOINT MOU TO COVER IT, BECAUSE CRATER CAN JUST NOT SIGN IT OVER HEALTH DEPARTMENT BECAUSE OF RULES AND REGULATIONS.

BUT IF WE GO WITH AN MOU, THEY KEEP THE LICENSING, THE INSURANCE, THE INSPECTIONS, AND WE HELP WITH THE DEPLOYMENT ON IT AND WE'RE ABLE TO ACCOMPLISH IT. ORIGINALLY, PRINCE GEORGE WAS GOING TO RECEIVE THIS AS A LOAN ASSET THAT WE COULD USE HOWEVER WE WANT, BUT IT WAS TOO DIFFICULT FOR THEM TO BE ABLE TO DO IT.

SO THE MOU THAT YOU HAVE NOW IS JUST A COPY OF FAIRFAX AND ADAPT IT, BECAUSE WE HAD TO MAKE SOME CHANGES TO MEET PRINCE GEORGE'S NEEDS, ADAPTED TO MEET OUR NEEDS WITHIN THE COUNTY. AND WE'LL HAVE CONTROL OVER IT.

WE'LL WE'LL. IN OTHER WORDS, IF IT'S SOMEBODY REQUESTED IT, THEY'RE GOING TO REQUEST IT THROUGH US.

I JUST WANT TO SEE THE LETTERING ON THE SIDE CHANGED. YES, WE'RE GOING TO.

THAT'S ONE OF THE THINGS THAT WE'RE GOING TO WORK ON. AND WE'VE ALREADY TALKED ABOUT THAT, TO MAKE SURE WE GET RECOGNIZED, CRATER GETS RECOGNIZED AND THE REGION GET RECOGNIZED FOR THIS ASSET.

VERY GOOD, THANK YOU. MR. CHAIR. GO AHEAD, GO AHEAD.

HOW'S THE TENT DEPLOYED? IS IT AIR OR IS IT POLES OR? IT'S POP UP TENT, BASICALLY IS A STYLE. IF YOU EVER SEEN THE MILITARY ONES, THEY THEY'RE FOLDED UP AND THEY POP UP OUT.

THESE TENTS ARE LARGE ENOUGH THAT THEY, THEY'RE MILITARY STYLE, THEY USE THEM TO STORE TANKS AND STUFF LIKE THAT.

SO THEY'RE, TAKES SEVERAL PEOPLE TO DEPLOY IT.

BUT IT'S SOMETHING THAT FOR A LONGER EVENT THAT WE COULD GET DEPLOYED UP WITH NO PROBLEM.

AND MR. BAKER, WHO WOULD BE SIGNING THIS MOU? I WOULD BE SIGNING. OKAY. JUST WANT TO BE CLEAR.

OKAY. ANY QUESTIONS FROM BOARD MEMBERS? WHAT'S YOUR PLEASURE? MAKE A MOTION WE APPROVE. SECOND. OKAY. IT'S BEEN PROPERLY MOVED BY MR. COX AND SECOND, BY MR. PUGH THAT WE WOULD APPROVE THE SIGNING OF THIS MEMORÁNDUM OF UNDERSTANDING BETWEEN, WITH THE CRATER HEALTH DISTRICT. YOU'VE HEARD THE MOTION.

ARE THERE ANY QUESTIONS? MRS. KNOTT, PLEASE CALL THE ROLL.

MR. WEBB? YES. MR. BROWN? YES. MRS. WAYMACK? YES.

MR. COX? YES. MR. PUGH? YES. MOTION CARRIED. THANK YOU ALL VERY MUCH.

YES, SIR. THANK YOU. OKAY. THE NEXT BUSINESS ITEM WE HAVE IS A BUDGET AMENDMENT AND APPROPRIATION OF ADDITIONAL FISCAL 2025 SOCIAL SERVICES ASSISTANCE REVENUE.

YES, SIR. GOOD EVENING AGAIN, MR. CHAIRMAN. DURING FY 2025, THE COUNTY RECEIVED AND EXPENDED MORE THAN WHAT WAS INCLUDED IN THE APPROPRIATED

[01:40:04]

I'M HAPPY TO ANSWER ANY QUESTIONS THAT YOU MAY HAVE.

ANY QUESTIONS FOR MISS DREWRY? NO. I'M GOOD. WHAT'S YOUR PLEASURE, BOARD MEMBERS.

SO MOVED. SECOND. IT'S BEEN PROPERLY MOVED BY MR. WEBB AND SECOND, BY MRS. WAYMACK THAT WE WOULD APPROVE THE RESOLUTION FOR THIS BUDGET AMENDMENT AND APPROPRIATION.

IT'S REVENUE AND EXPENDITURE OF $118,300 FOR THE ADDITIONAL FISCAL 2025 SOCIAL SERVICES ASSISTANT REVENUE. YOU'VE HEARD THE MOTION. ARE THERE ANY QUESTIONS? MRS KNOTT, WOULD YOU PLEASE CALL THE ROLL? MR. WEBB? YES. MR. PUGH? YES. MR. COX? YES. MRS. WAYMACK? YES. MR. BROWN? YES. MOTION CARRIED. THE NEXT ITEM WE HAVE IS A TRANSFER BETWEEN THE APPROPRIATE SCHOOL OPERATING CATEGORIES. AND THIS IS A 126,000. AND THIS IS A FUND INSTRUCTION TO OPERATIONAL AND MAINTENANCE.

AND THIS IS MISS DREWRY. YES, SIR. THANK YOU, MR. CHAIRMAN. GOOD EVENING. AGAIN FOR FY 2025, THE SCHOOL DIVISION, AS YOU KNOW, WAS CATEGORICALLY FUNDED FOR FY 2025 AND THEY HAD A DEFICIT WITHIN THE OPERATION AND MAINTENANCE CATEGORY TO END FY 2025.

SO THEY ARE REQUESTING A TRANSFER FROM THE INSTRUCTIONAL CATEGORY TO OPERATIONS AND MAINTENANCE TO ADDRESS THOSE OVERRUNS OF $126,000. THEY HAD OVERRUNS AND CUSTODIAL SALARIES AND BENEFITS, AS WELL AS SOME OF THEIR UTILITY UTILITY LINES. I, DR. LYLE AND MISS SMITH, ARE IN THE AUDIENCE IF YOU HAVE ADDITIONAL QUESTIONS FOR THEM, BUT THEY ARE ASKING A CATEGORICAL TRANSFER FOR FY 2025.

OKAY. BOARD MEMBERS, DOES ANYONE HAVE ANY QUESTIONS FOR MISS DREWRY OR ANYONE FROM THE SCHOOL DIVISION? MR. CHAIR? GO AHEAD, MR. WEBB. AND YOU SAID UTILITIES, WAS IT ELECTRIC OR WHAT? I DON'T RECALL THE SPECIFICS, BUT I KNOW I THINK THERE WERE SOME IN WATER AND SEWER AS WELL AS PERHAPS HEATING.

I COULD DOUBLE CHECK AND GET AN ANSWER TO THAT. THAT'S FINE AS LONG AS WE CONTINUE TO WORK TOGETHER ON THE SAME PAGE.

THAT'S WHAT THIS IS ALL ABOUT. OKAY. ANY OTHER QUESTIONS? IF NOT, I'LL ENTERTAIN A MOTION. SO MOVED. SECOND, IT'S BEEN PROPERLY MOVED BY MR. COX AND SECOND, BY MRS. WAYMACK THAT WE WOULD APPROVE THE RESOLUTION FOR THE TRANSFER BETWEEN THE APPROPRIATE SCHOOL OPERATING CATEGORIES OF $126,000. YOU'VE HEARD THE MOTION. ARE THERE ANY QUESTIONS? MRS. KNOTT, WOULD YOU PLEASE CALL THE ROLL? MR. PUGH? YES. MR. COX? YES. MRS. WAYMACK? YES. MR. BROWN? YES. MR. WEBB? YES. MOTION CARRIED. THANK YOU.

THANK YOU. BOARD MEMBERS, THE NEXT THREE ITEMS WE HAVE ARE GOING TO BE SOME REVISIONS TO PERSONNEL POLICY AND THEIR DIFFERENT SECTIONS.

AND SO AT THIS TIME WE'LL HAVE MRS. CORRIE HURT, WHO IS OUR HUMAN RESOURCES DIRECTOR, TO GO OVER EACH OF THESE.

GOOD EVENING, MR. CHAIRMAN. MEMBERS OF THE BOARD, MR. STOKE AND MISS PASTOR. THANK YOU FOR ALLOWING ME AN OPPORTUNITY TO PRESENT THESE THREE POLICIES.

WE WILL START WITH PROBATIONARY PERIOD, WHICH IS SECTION 11.1 THROUGH 11.4.

JUST TO CLARIFY CHANGES THAT WERE MADE AND WHY UNDER SECTION 11.3, IT'S SIMPLY REWORDING THAT WHAT WE DID IS WE REMOVE THE LANGUAGE OF UNSATISFACTORY PERFORMANCE OF EMPLOYEES PROMOTED TO A HIGHER CLASSIFICATION COULD RESULT IN THE EMPLOYEE BEING DEMOTED.

THE LANGUAGE THAT REPLACED IT WILL STILL COVER A DEMOTION BECAUSE IT IS STILL AN APPROPRIATE ACTION.

BUT IT DOES ALLOW A LITTLE BIT MORE FLEXIBILITY, ESPECIALLY WITH PUBLIC SAFETY, BECAUSE THEY DO HAVE INTERNAL DEPARTMENTAL POLICIES THAT THEY ALSO FOLLOW. OKAY. FOR SECTION 11.4, WE ARE CLARIFYING THAT BOTH POLICE AND FIRE EMPLOYEES PROBATION, IF THEY HAVE TO GO THROUGH THE ACADEMY FIRST, THAT THAT ONE YEAR PROBATION STARTS FROM THE DATE THEY GRADUATE THAT ACADEMY.

TO GIVE A FULL YEAR PERFORMING THEIR ACTUAL FUNCTIONS OF THE JOB.

[01:45:02]

BUT THOSE WHO ARE BEING PROMOTED TO A SUPERVISORY ROLE WITH A HIGHER CLASSIFICATION WOULD HAVE A ONE YEAR PROBATIONARY PERIOD TO SERVE.

THAT IS DIFFERENT BECAUSE BEFORE EVERYONE WAS AT A SIX MONTH PROBATION.

BUT WE DO BELIEVE THAT WITH SUPERVISORY WE NEED TO GIVE A YEAR TO PERFORM IN THOSE ROLES.

IN ADDITION, ALL PROMOTIONS TO A HIGHER CLASSIFICATION FOR UNIFORMED HAZARDOUS DUTY PUBLIC SAFETY EMPLOYEES WILL ALSO BE A ONE YEAR PROBATIONARY PERIOD.

SO FOR POLICE, THIS MEANS THAT EVEN AS THEY ATTAIN THEIR CAREER DEVELOPMENT AND MOVE UP THE GRADES, THEY WOULD BE ON A HIGHER GRADE SO THEY WOULD HAVE A ONE YEAR PROBATIONARY PERIOD TO SERVE IN THAT ROLE.

ALSO FOR FIRE, WHEN THEY MOVE FROM A BLS TO AN ALS OR PARAMEDIC, THEY WOULD ALSO HAVE TO SERVE A ONE YEAR PROBATIONARY PERIOD BECAUSE THAT IS A HIGHER CLASSIFICATION. AND THEN THE LAST SENTENCE OF THE POLICY WAS JUST REVISED BECAUSE ALL PERSONNEL MEMOS RUN THROUGH HR FIRST BEFORE THEY GO TO THE COUNTY ADMINISTRATOR, JUST TO MAKE SURE THERE'S NO ERRORS IN THE WORK BEFORE HE SIGNS OFF ON IT.

AND IN ADDITION, WE HAVE NEVER DONE A CHANGE OF STATUS FORM TO TAKE AN EMPLOYEE OFF OF PROBATION.

IT'S AN AUTOMATIC PROCESS THAT AN EMPLOYEE COMES OFF OF PROBATION AT THE END OF THAT PERIOD.

SO THERE'S NO ACTION NEEDED FOR THAT. THE ONLY ACTIONS THAT ARE NEEDED IS IF WE NEED TO EXTEND THE PROBATION OF ANY EMPLOYEE.

I'M HAPPY TO ANSWER ANY QUESTIONS ABOUT THAT POLICY. ANY QUESTIONS FOR MISS HURT? GOOD. BOARD MEMBERS, WHAT'S YOUR PLEASURE? SO MOVED.

SECOND, IT'S BEEN PROPERLY MOVED BY MR. WEBB AND SECOND, BY MRS. WAYMACK THAT WE WOULD APPROVE THE RESOLUTION FOR THE REVISIONS TO THE PERSONNEL POLICY PERTAINING TO SECTIONS 11.1 THROUGH 11.4.

BOARD MEMBERS, YOU'VE HEARD THE MOTION. ARE THERE ANY QUESTIONS? MRS KNOTT, WOULD YOU PLEASE CALL THE ROLL? MR. COX? YES. MRS. WAYMACK? YES. MR. BROWN? YES. MR. WEBB? YES. MR. PUGH. YES. MOTION CARRIED. OKAY, MRS. HURT, NEXT ONE. ALL RIGHT. THE NEXT POLICY WE HAVE IS DEMOTION, WHICH IS SECTION 15.1.

THE ONLY CHANGES THERE ARE BEING MADE BECAUSE SINCE THERE IS AN APPROVED COMPENSATION PLAN FOR THE COUNTY THAT INCLUDES BOTH GRADES AND STEPS THAT ARE APPROPRIATE FOR EACH POSITION, A DIRECTOR NO LONGER NEEDS TO RECOMMEND THAT THERE IS A RECOMMENDED SALARY.

SO THERE'S JUST A CHANGE BEING MADE TO CLARIFY THAT THAT WE FOLLOW THE COMPENSATION PLAN FOR THE COUNTY.

AND IN THE LAST PARAGRAPH, LANGUAGE IS BEING MADE CLEAR THAT IF AN EMPLOYEE WAS DEMOTED AND WAS ON AN ORIGINAL PROBATIONARY PERIOD THAT THEY WERE SERVING WHEN THEY WERE PROMOTED, THEY DO HAVE TO CONTINUE TO SERVE OUT THEIR ORIGINAL PROBATIONARY PERIOD EVEN AFTER BEING DEMOTED.

AND WE DID THAT JUST TO BE CLEAR THAT IF WE HAVE A PERSON WHO'S BEEN IN A POSITION AND THEY WERE PROMOTED AND IT DIDN'T WORK OUT, SO THEY WERE DEMOTED, WE DIDN'T NEED TO REINSTATE A BRAND NEW PROBATIONARY PERIOD IF THEY HAD ALREADY FINISHED SERVING THAT PROBATIONARY PERIOD.

WE WANT TO BE CLEAR THAT THE ONLY TIME THAT THEY CONTINUE TO SERVE PROBATION IS IF THEY WERE ON AN ORIGINAL PROBATIONARY PERIOD.

OKAY. OKAY. ANY BOARD MEMBERS HAVE ANY QUESTIONS FOR MISS HART? OKAY. WHAT'S YOUR PLEASURE? I MOVE, WE APPROVE.

OKAY. SECOND, IT'S BEEN PROPERLY MOVED BY MRS. WAYMACK AND SECOND, BY MR. WEBB THAT WE WOULD APPROVE THE RESOLUTION FOR THE REVISIONS TO THE PERSONNEL POLICY SECTION 15.1, WHICH IS ENTITLED DEMOTION. YOU'VE HEARD THE MOTION.

ARE THERE ANY QUESTIONS? MRS. KNOTT, WOULD YOU PLEASE CALL THE ROLL? MRS. WAYMACK? YES. MR. BROWN? YES. MR. WEBB? YES.

MR. PUGH? YES. MR. COX? YES. MOTION CARRIED. ALL RIGHT, MISS HART.

THE LAST ONE. ALL RIGHT. THE LAST ONE IS A BIG POLICY.

AND WE WE INTENTIONALLY GO THROUGH EACH AND EVERY POLICY AS LONG AS IT IS JUST TO MAKE SURE THAT WE'RE CAPTURING EVERY CHANGE CHANGE THAT MIGHT NEED TO BE MADE WHEN WE BRING IT BEFORE THE BOARD. SO THE ORIGINAL INTENT WAS TO UPDATE OUR POLICY REGARDING CIVIL LEAVE, BUT WE DID CORRECT A LOT OF THINGS THAT NEEDED CORRECTING IN THE POLICY.

SO I'LL GO THROUGH THOSE. THIS IS POLICY 24.1 THROUGH 24.25.

SO IN SECTION 24.2, WE HAVE REVISED IT TO REMOVE THE WORD SUBMIT A LEAVE REQUEST, BECAUSE MANY DEPARTMENTS DO NOT MAKE THEIR EMPLOYEES SUBMIT A PAPER LEAVE REQUEST. WE'VE COME A LONG WAY IN TIME, AND A LOT OF US USE DEPARTMENT CALENDARS TO TO COMMUNICATE THAT I MYSELF,

[01:50:07]

THEN HE ACCEPTS IT TO HIS CALENDAR SO THAT THAT WAY HE KNOWS I'M NOT HERE AT ALL TIMES.

SO EVERYBODY DOES IT A LITTLE DIFFERENTLY. PLUS, WE WORK WITH CONSTITUTIONAL OFFICERS WHO MAY DO IT DIFFERENTLY.

SO IT'S NO SENSE IN HAVING SOMETHING IN POLICY THAT WE'RE NOT TRULY FOLLOWING.

SO WE'VE JUST CORRECTED THAT LANGUAGE. IN ADDITION, WE NO LONGER SUBMIT REQUESTS THROUGH THE EMPLOYEE SELF SERVICE BECAUSE THERE WAS A LOT OF ISSUES WHEN PAYROLL TRIED TO PROCESS THOSE, IT WAS BEING HUNG IN THE SYSTEM AND THERE WAS PENDING ENTRIES THAT NEVER GOT PROCESSED.

SO TO CLEAN THAT UP IN DISCUSSIONS WITH FINANCE, IT WAS BETTER TO JUST REMOVE THAT FEATURE FROM ALL EMPLOYEES SO THEY DON'T HAVE THE ABILITY TO PUT IT IN THROUGH SS AS A REQUESTED OFF DAY.

THEY WORK IT OUT INTERNALLY WITH THEIR DIRECTORS ON HOW THEY MANAGE THEIR TIME OFF.

PTO WAS ALSO ADDED AS A REQUEST THAT MUST BE APPROVED BY DEPARTMENT DIRECTORS, AND ALSO AS A CATEGORY THAT DEPARTMENT DIRECTORS MAY REQUIRE EMPLOYEES TO USE FIVE CONSECUTIVE DAYS OF ANNUALLY. AND THAT'S JUST BECAUSE WHEN THE POLICY WAS WRITTEN MANY YEARS AGO, PTO WASN'T A THING. IT WAS JUST ANNUAL AND SICK LEAVE.

ON SECTION 24.3, WE'VE ADDED ANNUAL AND PTO LANGUAGE TO SAY THAT EMPLOYEES CANNOT RECEIVE ANY PAYOUT UNLESS THEY HAVE, IF THEY HAVE LESS THAN 40 HOURS OF LEAVE TIME ON THE BOOKS.

AND CLEARLY, THAT'S DONE TO DESIGN, TO SET PEOPLE UP FOR SUCCESS ON HAVING SOME LEAD TIME SHOULD AN EVENT HAPPEN, THAT THEY NEED TO TAKE SOME TIME OFF SO THAT THEY'RE NOT ON LEAVE WITHOUT PAY.

SECTION 24.5 ADDS LANGUAGE TO SAY THAT AT NO TIME SHOULD A NONEXEMPT EMPLOYEE WORK BEYOND THEIR NORMAL WORKING HOURS WITHOUT A SPECIFIC BUSINESS PURPOSE, AND THAT ADVANCE APPROVAL IS NEEDED BY THEIR DIRECTOR.

AND THAT IS REALLY TO PUT MORE EMPHASIS ON THE FACT THAT NO EMPLOYEE SHOULD BE WORKING OVERTIME TO BANK TIME.

BECAUSE THAT IS A LIABILITY TO THE COUNTY IF THEY EXCEED A CERTAIN AMOUNT OF COMP TIME AT THE END OF THE CALENDAR YEAR.

ANYTHING OVER 120 HAS TO BE PAID OUT, WHICH IS A BURDEN TO THE TAXPAYERS.

SO WE'VE CLARIFIED THAT TO HOLD PEOPLE ACCOUNTABLE.

SECTION 24.1 JUST ADDS LANGUAGE TO CLARIFY CIVIL LEAVE.

AND THIS WAS THE ORIGINAL INTENT OF THE POLICY.

WHAT WE FOUND AND AS YOU ALL KNOW, POLICIES DON'T CHANGE UNTIL THERE'S A REASON TO CHANGE THE POLICY.

SO EVIDENTLY WHAT WAS HAPPENING WAS SOME PEOPLE WERE USING THEIR CIVIL LEAVE TO ATTEND COURT PROCEEDINGS, WHETHER IT BE A TRAFFIC TICKET, CHILD SUPPORT YOU KNOW, THINGS OF THAT NATURE.

AND THAT IS NOT THE INTENT OF CIVIL LEAVE. SO WE HAVE ADDED THE WORD CERTAIN FOR COURT APPEARANCES BECAUSE WITH A POLICY THAT WASN'T CLEAR, IT DID LEAVE THAT ABILITY FOR PEOPLE TO USE, TO NOT HAVE TO USE THEIR LEAVE TIME, BUT TO ATTEND COURT FOR VARIOUS REASONS.

SO NOW THE LANGUAGE WILL CLARIFY THAT CIVIL LEAVE IS WHEN THEY ARE CALLED UP FOR JURY DUTY, OR IF THEY RECEIVE A SUBPOENA TO APPEAR IN COURT AS A WITNESS.

IF THEY ATTEND COURT FOR ANY OTHER REASON, THEY WOULD NEED TO USE THEIR LEAVE TIME.

IN ADDITION, LANGUAGE HAS BEEN ADDED TO SAY THAT NO ADVERSE ACTION WILL BE TAKEN AGAINST AN EMPLOYEE DUE TO THEIR MANDATORY APPEARANCE IN COURT, REGARDLESS OF IF THEY USE LEAVE TIME OR THEY USE CIVIL LEAVE.

SECTION 24.14 CHANGES THE COUNTY ADMINISTRATOR TO THE HR DIRECTOR.

IN ADDITION, LANGUAGE WAS ADDED REGARDING A DELAYED MEMORIAL SERVICE THAT MAY WARRANT THE NEED FOR LATER USE OF BEREAVEMENT LEAVE.

THAT'S BEEN A PRACTICE THAT WE'VE HAD IN PLACE BECAUSE OF SOMEBODY ATTENDING AN OUT OF STATE FUNERAL OR FOR VARIOUS REASONS.

IT WOULD GO TO MR. STOKE FOR HIS FINAL APPROVAL, AND THEN PAYROLL WOULD BE NOTIFIED THAT BEREAVEMENT COULD BE USED A LITTLE BIT LATER THAN THE THREE CONSECUTIVE DAYS AFTER THE DEATH. WE DO NOT USE LEAVE FORMS, NOR HAVE WE EVER USED A LEAVE FORM FOR BEREAVEMENT LEAVE.

WE USE AN OBITUARY OR THE DEATH ANNOUNCEMENT AS OUR EVIDENCE OF THE RELATIONSHIP BETWEEN THE EMPLOYEE AND THE DECEASED TO MAKE SURE THAT THEY'RE APPROPRIATELY USING THAT BEREAVEMENT LEAVE.

ONCE I RECEIVE THAT, IT DOES TRICKLE ITS WAY OVER TO PAYROLL SO THAT THEY KNOW WHEN THEY'RE PROCESSING THAT THIS WAS APPROVED BEREAVEMENT LEAVE.

THAT'S OUR CHECK AND OUR BALANCE. SECTION 24.16 STRIKES LANGUAGE THAT SAYS THAT INTERESTS THAT THE INTERESTS OF THE EMPLOYEE WILL BE CONSIDERED IF THE EMPLOYEE SHOWS THAT THEY ARE MORE THAN AVERAGE VALUE TO THE COUNTY AND WHEN IT'S DESIRABLE TO RETURN THE EMPLOYEE EVEN AS SOME SACRIFICE. SO NOW IT WILL READ THAT THE INTERESTS OF THE EMPLOYEE SHALL ALWAYS BE CONSIDERED.

AND THE REASON FOR THAT IS IT'S ALWAYS A CASE BY CASE, AND IT LEAVES THE ABILITY FOR SOMEONE TO MAKE A DETERMINATION OF WHETHER AN EMPLOYEE IS

[01:55:04]

AND THEN SECTION 24.18 LANGUAGE IS STRUCK JUST BECAUSE IT'S ALREADY COVERED UNDER 24.21.

AND THEN ON 24.22, WE STRUCK THAT BECAUSE IT FOLLOWS 24.2 TO INCLUDE BOTH ANNUAL AND PTO.

ADDITIONALLY, WE HAVE A POLICY THAT COVERS AN EMPLOYEE'S ABSENCES FOR BEING SICK AND REQUIRES A DOCTOR'S NOTE IF THEY'VE EXCEEDED A FEW DAYS OUT OF WORK.

SO REGARDLESS OF THE USE OF PTO OR SICK LEAVE, THE EMPLOYEE WILL HAVE AN OBLIGATION TO PROVIDE DOCUMENTATION IF ABSENCES ARE NOT SCHEDULED OR IF THEY ARE EXCESSIVE. THE DIRECTOR WOULD WORK WITH MY DEPARTMENT TO ADDRESS THOSE ISSUES AS THEY OCCUR.

AND I'M HAPPY TO ANSWER ANY QUESTIONS. ANY QUESTIONS FOR MISS HURT? OKAY, I'LL ENTERTAIN A MOTION, PLEASE. SO MOVED I MOVED SECOND.

OKAY. IT'S BEEN PROPERLY MOVED BY MRS. WAYMACK AND SECONDED BY MR. WEBB THAT WE WOULD APPROVE THE RESOLUTION FOR THE REVISION TO PERSONNEL POLICY SECTIONS 24.1 THROUGH 24.25, ENTITLED LEAVE. YOU'VE HEARD THE MOTION. ARE THERE ANY QUESTIONS? MRS. KNOTT, WOULD YOU PLEASE CALL THE ROLL? MR. BROWN? YES. MR. WEBB? YES. MR. PUGH? NO. MR. COX? YES. MRS. WAYMACK? YES. MOTION CARRIED. THANK YOU.

LADIES AND GENTLEMEN, THE LAST THING WE HAVE ON OUR AGENDA FOR TONIGHT IS A CLOSED SESSION.

[G. Closed Session]

DOES ANYONE HAVE IT? YEAH, I GOT IT, MR. CHAIRMAN.

YOU HAVE IT. OKAY. MR. CHAIR, I MAKE A MOTION TO GO INTO CLOSED SESSION PURSUANT TO CODE 2.2-3711(A)(7),(8) FOR LEGAL ADVICE AND DISCUSSION FOR LEGAL COUNSEL REGARDING SPECIFIC LEGAL MATTERS - HOPEWELL SEWER METERING AND HOPEWELL AND SUSSEX WASTEWATER TREATMENT EXPANSION CONTRACTS. THAT'S MY MOTION.

I NEED A SECOND, PLEASE. SECOND. IT'S BEEN PROPERLY MOVED BY MR. WEBB AND SECONDED BY MRS. WAYMACK THAT WE WOULD GO INTO CLOSED SESSION PURSUANT TO THE VIRGINIA CODE THAT WAS STATED IN THE MOTION.

YOU'VE HEARD THE MOTION. MRS. KNOTT, WOULD YOU PLEASE CALL THE ROLL? MR. BROWN? YES. MRS. WAYMACK? YES. MR. COX? YES.

MR. PUGH? YES. MR. WEBB? YES. MOTION CARRIED.

LADIES AND GENTLEMEN, WE'LL BE IN CLOSED SESSION. LADIES AND GENTLEMEN, WE HAVE BEEN IN CLOSED SESSION, AND WE ARE NOW COMING BACK OUT OF CLOSED SESSION.

I NEED A MOTION FOR US TO RECONVENE AND TO CERTIFY THE CLOSED SESSION, PLEASE.

MR. CHAIR, I MAKE A MOTION TO RECONVENE IN OPEN SESSION TO CERTIFY THAT ONLY THE MATTERS THAT WERE DISCUSSED, THAT WERE IDENTIFIED IN THE MOTION TO GO INTO CLOSED MEETING, WERE HEARD AND DISCUSSED OR CONSIDERED.

I NEED A SECOND, PLEASE. SECOND. PROPERLY MOVED BY MR. PUGH, AND SECOND BY MRS. WAYMACK, THAT WE WOULD RECONVENE AND CERTIFY THE CLOSED SESSION AS SO STATED IN THE MOTION.

MRS. KNOTT, WOULD YOU PLEASE CALL THE ROLL? MRS. WAYMACK? YES. MR. COX? YES. MR. PUGH? YES. MR. WEBB? YES. MR. BROWN? YES. MOTION CARRIED. AT THIS TIME, BOARD MEMBERS, I'D ENTERTAIN A MOTION FOR ADJOURNMENT, PLEASE. I'LL MAKE A MOTION. WE ADJOURN UNTIL.

OUR NEXT BOARD MEETING IS FINE. NEXT BOARD MEETING.

YEP, THAT'S. WHENEVER THAT IS. YEP. OCTOBER 14TH.

DO WE HAVE A. DO WE HAVE A SECOND? SECOND? OKAY.

THAT WAS YOU, MR. COX? YES. OKAY. IT'S BEEN PROPERLY MOVED BY MRS. WAYMACK. SECOND BY MR. COX. THAT WE WOULD ADJOURN AT THIS TIME UNTIL OUR NEXT REGULAR MEETING ON OCTOBER 14TH.

MRS. KNOTT, WOULD YOU PLEASE CALL THE ROLL? MR. COX? YES. MR. PUGH? YES. MR. WEBB? YES. MR. BROWN? YES. MRS. WAYMACK? YES. MOTION CARRIED. MEETING ADJOURNED.

* This transcript was compiled from uncorrected Closed Captioning.