[CALL TO ORDER]
[00:00:03]
CALL TO ORDER THE JULY MEETING OF THE PRINCE GEORGE PLANNING COMMISSION.
WILL YOU CALL ROLL, PLEASE? MR. BRESKO? HERE.
MR. WAYMACK? HERE. MR. BROCKWELL? HERE. MR. MCDONOUGH? HERE. MISS ANDERSON? ABSENT. MISS CANEPA? HERE.
MR. HOWELL? HERE. AT THIS TIME, IF EVERYONE WILL STAND, WE WILL HAVE A MOMENT OF SILENCE AND PLEDGE ALLEGIANCE TO THE FLAG.
I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA, AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL.
OH. COMMISSIONERS, DO YOU HAVE THE AGENDA IN FRONT OF YOU FOR TONIGHT'S MEETING?
[ADOPTION OF AGENDA]
I WILL ENTERTAIN A MOTION TO ADOPT THE AGENDA.SO MOVED. SECOND. MOTION BY MR. BROCKWELL, SECOND BY MISS CANEPA.
CALL THE ROLL, PLEASE? MR. MCDONOUGH? YES. MISS CANEPA? YES. MR. BRESKO? YES. MR. HOWELL? YES. MR. WAYMACK? YES. MR. BROCKWELL? YES. NEXT ON THE AGENDA IS PUBLIC COMMENT.
THIS IS THE PUBLIC COMMENT PERIOD THAT IS OPEN TO ANYONE WHO WISHES TO SPEAK TO THE COMMISSIONERS ON TOPICS THAT ARE NOT ON THE AGENDA. IF ANYONE WISHES TO SPEAK, APPROACH THE PODIUM, STATE YOUR NAME AND ADDRESS AND YOU WILL HAVE THREE MINUTES TO SPEAK.
IS THERE ANYONE WISHING TO SPEAK? THERE BEING NO ONE, I HEREBY CLOSE THE PUBLIC COMMENTS PERIOD.
ARE THERE ANY COMMENTS COMMISSIONERS WOULD LIKE TO MAKE? NO. NEXT IS ORDER OF BUSINESS. IT´S THE ADOPTION OF THE MINUTES FROM THE JUNE
[ORDER OF BUSINESS]
26TH, 2025 WORK SESSION. IF THERE ARE NO ADDITIONS OR CORRECTIONS, I'LL ENTERTAIN A MOTION TO APPROVE THEM.MOTION TO APPROVE THE WORK SESSION MINUTES FROM THE JUNE 26TH, 2025 AS WRITTEN.
MOTION AND SECOND. CALL THE ROLL, PLEASE. MR..
BROCKWELL? YES. MR. MCDONOUGH? YES. MR. BRESKO? YES. MR. HOWELL? YES. MR. WAYMACK? YES. MS. CANEPA? YES. YOU ALSO HAVE THE MINUTES OF THE JUNE 26TH, 2025 BUSINESS MEETING.
IF THERE ARE NO ADDITIONS OR CORRECTIONS, I'LL ENTERTAIN A MOTION TO ADOPT THEM.
MOTION TO ADOPT THE PLANNING COMMISSION MEETING MINUTES FROM JUNE 26TH, 2025.
SECOND. MOTION AND SECOND. CALL THE ROLL, PLEASE.
MR. MCDONOUGH? YES. MR. HOWELL? YES. MR. BRESKO? YES. MR. BROCKWELL? YES. MR. WAYMACK? YES. MISS.
CANEPA? YES. NEXT ON THE AGENDA IS A SUBDIVISION WAIVER, A REQUEST TO WAIVE STANDARDS CONTAINED IN ARTICLE OF THE SUBDIVISION ORDINANCE.
AND THIS WILL BE PRESENTED BY MR. GREENSTEIN.
COMMISSIONERS, COMMISSIONER ANDERSON IS ON THE TELEPHONE AND HAS REQUESTED TO PARTICIPATE IN TONIGHT'S MEETING REMOTELY. COMMISSIONER ANDERSON, COULD YOU PLEASE STATE THE LOCATION THAT YOU ARE CALLING FROM, AND THE REASON THAT YOU ARE UNABLE TO ATTEND TONIGHT'S MEETING?
[00:05:02]
JUST ONE SECOND. WE'RE STILL GETTING THERE ON THE PHONE.HELLO? LAST PART. MR. BRESKO, IF YOU DON'T MIND. COMMISSIONER ANDERSON, COULD YOU PLEASE STATE THE LOCATION THAT YOU ARE CALLING FROM AND THE REASON THAT YOU ARE UNABLE TO ATTEND TONIGHT'S MEETING IN PERSON? YES. I'M IN BUXTON, NORTH CAROLINA, FOR PERSONAL BUSINESS TO CLOSE ON REAL ESTATE PROPERTY.
ALL RIGHT. MAY I PLEASE HAVE A MOTION TO AUTHORIZE COMMISSIONER ANDERSON TO PARTICIPATE ELECTRONICALLY FROM THIS MEETING? SO MOVED. SECOND. MOTION AND SECOND. CALL THE ROLL, PLEASE.
MR. MCDONOUGH? YES. MR. HOWELL? YES. MR. BRESKO? YES. MR. BROCKWELL? YES. MR. WAYMACK? YES. MS. CANEPA? YES. THANK YOU. SHE IS NOW ATTENDING TONIGHT'S MEETING.
OH, YEAH. YEAH. ALL RIGHT. AM I GOOD TO BEGIN? I DON'T. YES. OKAY.
WE'RE READY FOR YOU. ALL RIGHT. GOOD EVENING, COMMISSIONERS, THIS IS SUBDIVISION WAIVER # SW-25-02, WHICH IS A REQUEST TO WAIVE STANDARDS CONTAINED IN ARTICLE VII, WHICH IS THE DESIGN STANDARDS OF THE SUBDIVISION ORDINANCE AS AUTHORIZED UNDER SECTION 70-208, TO PERMIT A SUBDIVISION OF ONE LOT INTO TWO LOTS WITHOUT ADHERING TO ALL THE DESIGN STANDARDS OF ARTICLE VII. SPECIFICALLY, THIS REQUEST IS TO WAIVE THE REQUIREMENT FOR SHARED ACCESS EASEMENT PROVIDED ON ALL RESIDENTIAL LOTS PROPOSED TO FRONT ON, AND OR HAVE DIRECT ACCESS TO COLLECTOR OR ARTERIAL ROADS.
THE SUBJECT PROPERTY, ZONED (R-A) RESIDENTIAL AGRICULTURAL AND IS LOCATED ON LOVING UNION ROAD, AND THERE'S CURRENTLY A SUBDIVISION PLAT FILED IN THE PLANNING DEPARTMENT UNDER APPLICATION ID # S-25-0004.
AND THE TOP RIGHT SHOWS IN RELATION TO THE REST OF THE COUNTY.
IT'S IN THE RURAL CONSERVATION AREA. AND HERE YOU CAN SEE A SATELLITE VIEW CLOSER IN ON THE PROPERTY. IT'S CURRENTLY VACANT RESIDENTIAL.
AND THIS IS A SCREENSHOT ZOOMED IN OF THE SUBDIVISION PLAT CURRENTLY UNDER REVIEW, WHICH SHOWS DOWN THE MIDDLE THE PROPOSED LOT LINE, AND THEN AN IRREGULAR SHAPE OF WETLANDS THAT CROSSES THAT LINE, AND TAKES UP A PORTION OF BOTH PROPOSED LOTS.
THERE'S JUST A A GOOGLE STREET VIEW PHOTO OF THE PROPERTY.
AND THE CODE SECTION THAT'S REQUESTED TO BE WAIVED STATES A SHARED ACCESS EASEMENT SHALL BE PROVIDED FOR ALL RESIDENTIAL LOTS POSTED ON AND OR HAVE DIRECT ACCESS TO COLLECTOR ARTERIAL ROADS.
[00:10:07]
THE SHARED ACCESS EASEMENT REQUIREMENT SHALL NOT EXEMPT ANY LOT FROM THE REQUIREMENT TO HAVE PUBLIC STREET FRONTAGE.AND AS YOU KNOW, THE CRITERIA FOR PLANNING COMMISSION APPROVAL OF THIS SECTION FOR SUBDIVISION WAIVERS INCLUDES, IN CASES OF UNUSUAL SITUATIONS OR WHERE STRICT ADHERENCE TO THE GENERAL REGULATIONS WOULD RESULT IN SUBSTANTIAL INJUSTICE OR HARDSHIP, AND THAT NO WAIVER SHALL BE GRANTED WHICH IS ILLEGAL OR WHICH WOULD PREJUDICE THE HEALTH AND SAFETY OF THE COUNTY CITIZENS.
SO THE APPLICANT'S KEY POINTS OF JUSTIFICATION FOR THIS SUBDIVISION WAIVER OF THE REQUIREMENT, IS THE PRESENCE AND LOCATION OF WETLANDS BETWEEN THE TWO LOTS AND THAT INSTEAD OF ONE DIVERGING SHARED ENTRANCE, TWO SEPARATE DRIVEWAY ENTRANCES WOULD AVOID DISTURBING THESE SENSITIVE ENVIRONMENTAL FEATURES.
AND SINCE WAIVERS WERE FIRST AUTHORIZED IN DECEMBER OF 2007, ZERO WAIVERS OF THIS SAME REQUIREMENT HAVE BEEN APPROVED. THERE HAS ALSO BEEN ZERO REQUESTS FOR THIS REQUIREMENT.
SO THIS IS THE FIRST OF ITS KIND. AND WE'VE REVIEWED AGAINST THE CRITERIA AND FOUND THAT IT'S UP TO THE PLANNING COMMISSION TO DECIDE WHETHER IT MEETS THE CRITERIA OF A WAIVER.
AGAIN, IT'S UP TO THE PLANNING COMMISSION TO DECIDE WHETHER IT MEETS THE DEFINITION OF UNUSUAL SITUATION OR SITUATION WHERE STRICT ADHERENCE WOULD RESULT IN INJUSTICE OR HARDSHIP.
AND STAFF NOTES THAT THIS APPEARS TO MEET THE CRITERIA, BECAUSE THE LOCATION OF WETLANDS ON THE PROPERTY MAKES IT DIFFICULT TO MEET THE SHARED ENTRANCE REQUIREMENT, AND WE'VE PROVIDED A SAMPLE MOTION FOR YOU IN YOUR PACKETS.
OTHER STAFF REVIEW COMMENTS. PAUL HENSON AT VDOT REVIEWED THIS REQUEST.
AND HE SAID THAT HE WOULD ALLOW TWO ENTRANCES ON THE PROPOSED LOTS DUE TO THE PRESENCE OF WETLANDS.
THERE WAS NO PUBLIC COMMENTS RECEIVED. AND THIS ITEM WAS ADVERTISED IN ACCORDANCE WITH THE COUNTY AND STATE CODE REQUIREMENTS. STAFF RECOMMENDS ONE CONDITION, WHICH IS THE REQUESTED PARCEL MAY BE SUBDIVIDED INTO TWO LOTS, WITH ONE PRIVATE ENTRANCE FOR EACH PARCEL. SO THAT CONCLUDES MY PRESENTATION, IF YOU HAVE ANY QUESTIONS FOR STAFF, AND THE APPLICANT IS ALSO HERE IF YOU'D LIKE TO INVITE THEM UP.
ANY QUESTIONS RIGHT NOW? OKAY. THANK YOU. THANK YOU.
WOULD THE APPLICANT LIKE TO COME UP AND SAY ANYTHING, OR.
PLEASE COME UP HERE? GOOD AFTERNOON.
I THINK JACK DID A GREAT JOB EXPLAINING WHAT WE'RE DEALING WITH HERE ON LOVING UNION ROAD, RIGHT ACROSS FROM LOVING UNION BAPTIST CHURCH. WE'RE DEALING WITH SOME WETLANDS THAT LIE RIGHT IN THE MIDDLE OF THE PROPERTY LINE WHERE WE. THE PROPOSED PROPERTY LINE IS PLANNED TO BE BETWEEN THE TWO PARCELS. WE'RE JUST LOOKING TO HAVE TWO SEPARATE ENTRANCES COMING OFF OF LOVING UNION ROAD RATHER THAN A SHARED ENTRANCE, JUST TO AVOID, YOU KNOW, CUTTING THROUGH THE WETLANDS.
SO ANY QUESTIONS? HAS IT ALREADY BEEN SUBDIVIDED, OR THAT'S THE PLAN?
[00:15:03]
NO, SIR. NO, SIR. IT'S STILL UNDER REVIEW. OKAY.YES, SIR. ANY OTHER QUESTIONS? THANK YOU, THANK YOU.
THERE BEING NO OTHER QUESTIONS OR COMMENTS. I'LL ENTERTAIN A MOTION TO APPROVE OR DISAPPROVE THIS SPECIAL EXCEPTION. I MOVE THAT WE ADOPT THE RESOLUTION, APPROVE IT FOR SUBDIVISION ORDINANCE WAIVER.
REQUEST AN APPLICATION # SW-25-02. SECOND. MOTION AND SECOND.
CALL THE ROLL, PLEASE. MR. MCDONOUGH? YES. MR. HOWELL? YES. MR. BRESKO? YES. MR. BROCKWELL? YEAH.
MS. ANDERSON? YES. MR. WAYMACK? YES. MISS CANEPA? YES. NEXT ON THE AGENDA IS APPOINTMENTS TO THE CAPITAL IMPROVEMENT PLAN COMMITTEE.
WE DECIDED THE OTHER NIGHT THAT MISS CANEPA WILL BE CHAIRMAN, AND MR. WAYMACK WILL BE THE REGULAR MEMBER. YOU HAVE.
JUST A COUPLE OF QUICK COMMENTS, IF YOU DON'T MIND. GO AHEAD. I JUST WANT TO EXPLAIN FOR THE RECORD HERE ON THE CIP PROCESS THAT YOU KNOW, THE COUNTY SUSPENDED THE PROCESS BACK IN 2022 DURING COVID AND DUE TO LIMITED AVAILABILITY OF FINANCIAL RESOURCES FOR BORROWING FOR PROJECTS. AND HAS NOW REACHED A POINT WHERE IT'S LOOKING TO RESTART THE PROCESS.
THE COMMITTEE IS BEING FORMED AS WE SPEAK. IT'S GOING TO BE A VERY SHORT RUN FOR THE COMMITTEE.
JUST TO MAKE IT CLEAR, THE COMMITTEE IS GOING TO COMPLETE ITS BUSINESS PROBABLY BY NOVEMBER.
SO IT'S RELATIVELY QUICK. I THINK I'VE NOT SEEN A FINAL SCHEDULE, BUT THE DRAFT I'VE BEEN LOOKING AT, LOOKS LIKE THE COMMITTEE IS GOING TO BE WEEKLY FOR FOUR WEEKS, KIND OF HOW IT LOOKS LIKE IT'S GOING TO LAY OUT WHEN THAT GETS DONE.
JUST TO BE CLEAR, THERE'S A FIVE YEAR CIP. NOT A TEN.
AND SO WITH THAT, I'LL JUST BE GLAD TO ANSWER ANY QUESTIONS THE COMMISSIONERS MAY HAVE REGARDING THE THE MEMBERSHIP AND CERTAINLY LOOKING FOR THE TWO NOMINATIONS FOR THE CIP COMMITTEE. WELL, WILL A LOT OF THESE CIP PROJECTS WOULD JUST BE CARRIED OVER FROM WHAT WAS IN THE PAST? I THINK WHAT HAS BEEN ASKED IF WE'RE GOING TO GO BACK AND LOOK AND SEE WHAT WAS ON THE THE OLD CIP, BUT TO TO ASSUME THINGS HAVE CHANGED SO MUCH TO START FRESH.
SO ANYONE WHO HAD EXISTING PROJECTS THAT ARE, YOU KNOW, BACK THERE, THEY WOULD TAKE A LOOK AT THOSE AND SEE IF THEY'RE STILL APPROPRIATE TO SUBMIT FOR THE NEW CIP, BUT THEY'RE NOT GOING TO AUTOMATICALLY FLOW, OR THIS WILL BE A NEW LIST.
OKAY. ANY OTHER QUESTIONS? DO WE HAVE TO VOTE ON THESE APPOINTMENTS? NO. THIS IS ON BY OUR BYLAWS. THE CHAIRMAN CAN APPOINT, AS YOU JUST DISCUSSED.
OKAY. YOU KNOW WHO'S APPOINTED? YES. OKAY. THE NEXT IS ADOPTION OF THE REVISED BYLAWS. I'LL JUST SORT OF CONTINUE ON UP HERE.
SO HAD A NICE LENGTHY CONVERSATION ABOUT YOUR BYLAWS OF THE WORK SESSION ON MONDAY.
YOU'VE BEEN PROVIDED WITH SORT OF A, YOU KNOW, A FEW OF THE PAGES THAT WERE MODIFIED, WHICH YOU SEE HIGHLIGHTED IN YELLOW, IS JUST MAKING SURE THAT THE STAFF CAPTURED WHAT THE PLANNING COMMISSION DIRECTED WAS NOTHING NEW BEING PROPOSED FROM WHAT YOU SAW THE OTHER NIGHT.
DEFINITELY, OBVIOUSLY, IF THE PLANNING COMMISSION IS SATISFIED BY MOTION, IF YOU COULD ADOPT YOUR NEW BYLAWS, THAT WOULD BE APPRECIATED. I MOVE TO ADOPT THE REVISED BYLAWS AS PRESENTED.
SECOND. CALL THE ROLL, PLEASE. MR. MCDONOUGH? YES. MR. HOWELL? YES. MR. BROCKWELL? YES. MR. BRESKO? YES. MISS ANDERSON? YES. MISS. CANEPA?
[00:20:03]
YES. MR. WAYMACK? YES. THERE ARE NO PUBLIC HEARINGS THIS MONTH.SO I GUESS ON THE AGENDA NEXT IS COMMUNICATIONS.
[COMMUNICATIONS ]
YES, AND I'LL BE RELATIVELY BRIEF ON THIS. IN YOUR COMMUNICATIONS, YOU DO HAVE THE RECAP OF THE JULY 8TH BOARD OF SUPERVISORS MEETING IN THERE.NO BOARD OF ZONING APPEALS MEETING. AGAIN, THIS REPORT THIS TIME AROUND.
SO DO WE HAVE TO MAKE A MOTION TO CANCEL THAT MEETING? I THINK THAT WOULD BE THE PROPER THING TO DO TO, TO FORMALLY.
I MOVE TO CANCEL OUR AUGUST 28TH MEETING. SECOND.
MOTION AND SECOND. CALL THE ROLL, PLEASE. MR. HOWELL? YES. MISS ANDERSON? YES. MISS CANEPA? YES. MR. BRESKO? YES. MR. BROCKWELL? YES. MR. WAYMACK? YES. MR. MCDONOUGH? YES. OKAY. AND I'LL JUST SORT OF FINISH UP HERE.
THE, WHAT WE CALL THE REVIEW DRAFT, IS ON THE PLANNING DEPARTMENT'S WEB PAGE.
ALL 299 PAGES OF IT. THERE'S ALSO A DOCUMENT IN THERE FOR ANYONE FROM THE PUBLIC OR ANYONE ELSE WHO WOULD LIKE TO SUBMIT COMMENTS AS IT GOES THROUGH THE PROCESS WE'RE IN RIGHT NOW. UPCOMING, THERE'S GOING TO BE TWO WORK SESSIONS.
BASICALLY THE SAME WORK SESSION. THIS IS STAFF ONLY.
THIS IS NOT GOING TO INCLUDE THE BERKELEY GROUP. IT'S REALLY GOING TO BE AN OPPORTUNITY TO KIND OF GO THROUGH THE PLAN IN ITS TOTALITY, AS OPPOSED TO THE WAY YOU'VE BEEN GETTING IT IN SECTIONS.
DO WE BRING OUR BOOKS THAT DAY? THAT'D BE HELPFUL.
I WOULD RECOMMEND YOU DO THAT. WE DO NOT HAVE A BUNCH OF EXTRA COPIES OF THAT.
ANSWER ANY QUESTIONS THAT THE PLANNING COMMISSION MIGHT HAVE ABOUT WHAT'S IN THAT DRAFT.
WHAT THIS IS GOING TO LEAD THROUGH, ONCE THE STAFF FINISHES UP IN SEPTEMBER, YOU KNOW, GOING TO BE TWO PUBLIC ENGAGEMENT MEETINGS THAT'LL HAPPEN, TAKE ADDITIONAL PUBLIC COMMENT. THAT'LL BE FOLLOWED UP BY A JOINT PLANNING COMMISSION BOARD OF SUPERVISORS MEETING IN OCTOBER.
AND HOPEFULLY WE'LL GET SORT OF TO THE END OF THE MODIFICATIONS AND EDITS CHANGES THAT ANYONE MIGHT HAVE SO THAT THE BERKELEY GROUP CAN FINISH ANY FINAL EDITS THAT WOULD LEAD TO THE PUBLIC HEARING THAT WOULD BE SCHEDULED FOR THE PLANNING COMMISSION IN NOVEMBER AT YOUR NOVEMBER MEETING, AND THEN TO THE BOARD OF SUPERVISORS IN DECEMBER.
AND SO ANYWAY, THAT'S SORT OF THE SCHEDULE. I THINK THAT'S HOPEFULLY A GOOD WORK SESSION.
IF YOU HAVE ANY QUESTIONS AT ALL ABOUT ANYTHING THAT'S IN THERE, I KNOW WE'VE HAD SOME QUESTIONS COME UP ABOUT, YOU KNOW, VARIOUS THINGS HAVE BEEN PROPOSED IN THERE, BUT I'LL BE WORKING WITH TAMMY PUTTING TOGETHER THE KIND OF THE KEY POINTS OF A, YOU KNOW, PRESENTATION WE'LL MAKE. BUT IT'S REALLY GOING TO BE OPEN FOR ANY THOUGHTS OR COMMENTS OR SUGGESTIONS THAT ANY OF THE PLANNING COMMISSIONERS WOULD LIKE TO MAKE TO STAFF. WE WOULD QUICKLY BE ABLE TO REPORT BACK TO THE BERKELEY GROUP TO TAKE A LOOK AT.
WE'VE HAD A PRETTY BUSY LAST FEW MONTHS. WE ARE IN THE PROCESS OF DRAFTING THE ZONING ORDINANCE AMENDMENTS, AS A NUMBER OF THEM, TO DO THAT THROUGH THE VARIOUS DISTRICTS.
RIGHT NOW, WE THINK THAT'S GOING TO PROBABLY COME TO THE PLANNING COMMISSION PROBABLY SOMETIME AFTER THE FIRST OF THE YEAR. WE DON'T HAVE A SPECIFIC DATE, BUT WE'RE GOING TO LOOK FOR MAYBE LIKE FEBRUARY OR SOMETHING LIKE THAT TO SEE THOSE CODE AMENDMENTS COME ALONG.
AND THAT THAT'S ALL I HAVE, UNLESS YOU HAVE ANY QUESTIONS FOR ME.
ANY QUESTIONS? NO, SIR. THANK YOU. OKAY. THANK YOU.
[00:25:05]
THERE BEING NO OTHER BUSINESS, I'LL ENTERTAIN A MOTION TO ADJOURN.MR. HOWELL? YES. MISS. ANDERSON? YES. MISS CANEPA? YES. MR. BRESKO? YES. MR. BROCKWELL? YES, MR. WAYMACK? YES. MR. MCDONOUGH? YES. MEETING ADJOURNED.
* This transcript was compiled from uncorrected Closed Captioning.