[00:00:02]
GOOD EVENING. I'D LIKE TO WELCOME YOU ALL
[A. Call to Order (6:00 pm)]
TO ATTEND THE PRINCE GEORGE BOARD SUPERVISORS MEETING.DID THEY HEAR ME OR NOT? MY VOICE USUALLY CARRIES.
I HAD TO DO SOMETHING FOR THE [INAUDIBLE].
MR. CHAIRMAN, MR. BROWN IS OUT OF TOWN AND HAS REQUESTED TO PARTICIPATE IN THIS MEETING ELECTRONICALLY.
HE'S IN ORLANDO, FLORIDA AND I NEED A MOTION TO APPROVE HIM PARTICIPATING ELECTRONICALLY.
I THINK NEXT FIRST THING WE HAVE ON OUR AGENDA, FOLKS IS A CLOSED SESSION.
I'LL TAKE A MOTION. THEN WHAT WE'VE GOT.
YOU GOING TO CALL THE ROLL? YEAH.
WELL, I THOUGHT WE DID THAT. MY MISTAKE. MS. KNOTT, CALL THE ROLL.
NOW, TAKE A MOTION TO GO INTO CLOSED SESSION.
[B. Closed Session]
I'LL MAKE A MOTION THAT WE GO INTO A CLOSED SESSION FOR CLOSED MEETING FOR THE FOLLOWING PURPOSES.ONE, FOR THE DISCUSSION OF CONSIDERATION OF TWO APPOINTMENTS TO THE PLANNING COMMISSION, AN APPOINTMENT TO THE VIRGINIA'S GATEWAY REGION, AND APPOINTMENT TO THE CRATER DISTRICT AREA AGENCY ON AGING BOARD OF DIRECTORS PURSUANT TO VIRGINIA CODE SECTION 2.237 11A1, AND FOR THE PURPOSE OF CONSULTING WITH LEGAL COUNSEL AND BRIEFINGS BY STAFF MEMBERS PERTAINING TO AN ACTUAL LITIGATION BECAUSE SUCH CONSULTATION OF BRIEF AND OPEN MEETING WOULD ADVERSELY AFFECT THE NEGOTIATING OR LITIGATING POSTURE OF THE PUBLIC BODY, SL WELL STATION ROAD, LLC VERSUS COUNTY OF PRINCE GEORGE, PURSUANT TO VIRGINIA CODE SECTION 2.23 711A7.
FOLKS, WE'RE IN CLOSED SESSION.
I CALL THE MEETING BACK TO ORDER.
I MOVE THAT THE BOARD RECONVENE IN THE OPEN MEETING AND THAT EACH MEMBER OF THE BOARD CERTIFY THAT ONLY THE MATTERS THAT WERE IDENTIFIED IN THE MOTION TO GO INTO CLOSED MEETING WERE HEARD, DISCUSSED, AND CONSIDERED.
NEXT, WE'LL MOVE INTO INVOCATION AND THE PLEDGE.
[C. Business Meeting]
MS. WYMACK WILL DO THE INVOCATION, BOB IS GOING TO DO THE PLEDGE.DEAR HEAVENLY FATHER, WE THANK YOU FOR YOUR MANY BLESSINGS.
WE ASK THAT YOU BE WITH THOSE WHO HAVE SUFFERED THE LOSS OF LOVED ONES, BE WITH THOSE WHO SUFFER WITH AGONIES OF MIND AND BODY, OR SPIRIT.
COMFORT THEM. BE WITH THIS BOARD, AND GUIDE US THAT WE MAKE THE RIGHT DECISIONS FOR PRINCE GEORGE.
IN YOUR HOLY NAME, WE PRAY, AMEN.
PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD AND INDIVISIBLE WITH LIBERTY AND JUSTICE FOR ALL.
THANK Y'ALL. [NOISE] FOLKS, NEXT, WE'RE GOING TO MOVE INTO A PUBLIC COMMENT.
ANYBODY WHO WOULD LIKE TO COME UP AND MAKE A PUBLIC COMMENT, FEEL FREE TO COME UP.
GIVE YOUR NAME, ADDRESS, AND YOU HAVE THREE MINUTES.
ANYBODY WANT LIKE TO COME UP AND SPEAK.
SEEING NO ONE, I'M GOING TO CLOSE THE PUBLIC COMMENT, AND WE'LL MOVE TO THE ADOPTION OF THE AGENDA.
MR. CHAIR, I MAKE A MOTION TO ADOPT THE AGENDA.
[00:05:01]
HE'LL COME BACK. MR. COX.HE MIGHT BE HAVING INTERNET PROBLEMS. THAT COULD BE US. WELL, I'M STILL ON.
MR. BROWN, ARE YOU THERE? I DON'T SEE HIM HERE.
WE'RE GOING TO MOVE ON THEN. NEXT,
[D. Consent Agenda]
WE'VE GOT THE CONSENT AGENDA.MR. CHAIRMAN, IF THERE'S NO DISCUSSION, I'LL MAKE A MOTION WE APPROVE AS PRESENTED.
NEXT, WE'RE GOING TO GO TO THE SUPERVISOR'S COMMENT.
[E. Comments]
I'M GOING TO START TONIGHT ON MY RIGHT WITH MR. PUGH.GOOD EVENING, LADIES AND GENTLEMEN.
THANKS FOR COMING OUT TONIGHT.
HOPE EVERYBODY HAD A GREAT THANKSGIVING FOR THE ONES THAT WEREN'T HERE LAST WEEK.
HOPE EVERYBODY HAS SAFE TRAVELS FOR CHRISTMAS.
THIS IS PROBABLY GOING TO BE OUR LAST MEETING THIS YEAR.
FOR THE ONES THAT DON'T KNOW, COURTHOUSE ROAD IS CLOSED THROUGH THROUGH TRAFFIC SO IF YOU KNOW SOMEBODY, TELL SOMEBODY, SO THEY DON'T GET DOWN THERE AND GET TURNED AROUND.
THAT'S ALL I'VE GOT AT THIS TIME.
RESPIRATORY ILLNESSES ARE RAMPANT EVERYWHERE. THERE ARE A LOT OF SICK PEOPLE.
IF YOU HAVEN'T HAD YOUR VACCINE, YOUR FLU VACCINE, MAINLY, IT'S STILL NOT TOO LATE TO GET IT BECAUSE WE'VE GOT A LONG TIME TO GO, THE REST OF DECEMBER AND ALL OF JANUARY AND FEBRUARY SO IT WOULD BE UP TO YOU, BUT IT'S A GOOD THING TO DO. THANK YOU.
GOOD EVENING, EVERYBODY. AGAIN, THANKS FOR A GOOD TURNOUT AGAIN TONIGHT.
IT'S ALWAYS HEARTWARMING TO SEE A PUBLIC INVOLVED IN POLITICS, AS WHAT WE WANT TO SEE YOU GET INVOLVED IN YOUR GOVERNMENT ACTIONS.
AS LIKE MR. PUGH SAID, I HOPE EVERYBODY HAD A GOOD THANKSGIVING.
I HOPE EVERYBODY HAS A MERRY CHRISTMAS, HAPPY HANUKKAH, OR KWANZA, WHATEVER YOU MAY CHOOSE TO CELEBRATE.
I HOPE IT'S HAPPY, AND I HOPE YOU SPEND TIME WITH YOUR FAMILY AND ENJOY IT, AND BE SAFE, AND HOPEFULLY WE WILL SEE ALL OF YOUR SMILING FACES COME JANUARY.
I'M GOING TO ECHO WHAT'S ALREADY BEEN SAID.
I REALLY DO HOPE EVERYBODY HAD A SAFE THANKSGIVING, BUT BE CAREFUL FOR CHRISTMAS.
WE PROBABLY WON'T GET ANY SNOW, ELSEWHERE WE ARE, ANYWAY.
NEXT, WE'RE GOING TO MOVE TO OUR PUBLIC HEARING.
[F. Public Hearings]
I THINK MS. ANDREA IS UP.TIM'S REPORTING ON THIS ONE? YES.
COUNTY ADMINISTRATOR, MR. WITT.
IT'S ANOTHER TEST. HIS COMMENTS.
I SKIPPED YOU. HANG ON, MITT TIM.
THANK YOU, MR. CHAIRMAN. JUST A FEW DATES TO ROUND OUT THE YEAR.
DECEMBER 16TH IS THE PLANNING COMMISSION WORK SESSION AT 5:30, RIGHT HERE IN THIS ROOM, FOLLOWED BY THE BOARD OF ZONING APPEALS MEETING AT 6:30 PM ON THE SAME DATE, DECEMBER 16TH.
THE PLANNING COMMISSION MEETING WILL BE HELD DECEMBER 19TH AT 6:30, RIGHT HERE IN THIS ROOM.
COUNTY OFFICES WILL BE CLOSED ON DECEMBER 24TH, DECEMBER 25TH, AND JANUARY 1ST AND ON JANUARY 2ND WILL BE THE PRINCE GEORGE COUNTY BOARD OF SUPERVISORS ORGANIZATIONAL MEETING AT 6:00 RIGHT HERE.
PRINCE GEORGE COUNTY INVITES RESIDENTS TO GAIN AN IN-DEPTH LOOK AT THEIR LOCAL GOVERNMENT WITH THE CITIZENS ACADEMY PROGRAM FOR 2025.
THIS FREE COURSE OFFERS A UNIQUE OPPORTUNITY TO LEARN FROM DEPARTMENT DIRECTORS AND EXPLORE HOW VARIOUS COUNTY OPERATIONS WORK TO SERVE THE CITIZENS.
SPACE IS LIMITED TO 25 RESIDENTS.
APPLICATIONS FOR THE CITIZENS ACADEMY WILL BE ACCEPTED UNTIL JANUARY 20TH OF 2025.
THE FIRST CLASS IS SCHEDULED FOR THURSDAY, JANUARY 23RD, AND CONTINUES ON SELECT THURSDAYS THROUGH MAY 1ST.
SEE THE WEBSITE FOR MORE DETAILS AND REGISTRATION. THANK YOU, MR. CHAIRMAN.
SORRY, MR. STOKES. MR. GRAVES, NOW WE'LL GO TO YOU.
THANK YOU. GOOD EVENING, CHAIRMAN WEBB, MEMBERS OF THE BOARD, MR. STOKE, AND MR. RUDD.
THIS IS A REQUEST OF PROPERTY OWNER JAMES R JONES TO AMEND THE PROFFERED CONDITIONS OF REZONING CASE RZ-12-01 FROM 2012.
THE GOAL IS TO REMOVE THE REQUIREMENT TO DEDICATE A PARCEL TO THE COUNTY FOR A FIRE STATION.
SUBJECT PROPERTY IS ZONED B-1,16.3 ACRES OF THE PARCEL THAT WAS REZONED BACK IN 2012.
I'M GOING TO SHOW YOU THIS IN A MINUTE.
THE LOCATION OF THIS PROPERTY IS ON JEFFERSON PARK ROAD, AND IT'S COMPOSED OF SEVERAL TAX MAP NUMBERS AND THE COMPREHENSIVE PLANS FOR COMMERCIAL USE OF THIS LAND.
[00:10:06]
ON THIS AERIAL VIEW, YOU CAN SEE THE LOCATION ON JEFFERSON PARK ROAD AT THE INTERSECTION WITH BRANDY WINE.THE 16.3 ACRE SUBJECT PARCEL IS OUTLINED IN LIGHT BLUE.
[NOISE] THEN THAT LAND WAS REZONED WITH PROFFERS AND ONE OF THOSE PROFFERS WAS THAT THE DEVELOPER WOULD EVENTUALLY CONVEY THE DARK BLUE OUTLINE PARCEL TO THE COUNTY FOR A FIRE STATION.
HERE'S ANOTHER VIEW. THIS ONE HAS THE ZONING MAP ON IT.
YOU CAN SEE THE LAND THAT WAS REZONED AT THE TIME TO B-1, IS STILL B-1.
AGAIN, THAT FIRE STATION LOT WAS A SEPARATE PARCEL.
TALKED THROUGH THE BASICS HERE.
IN 2023 TO 2024, THE COUNTY INFORMED THE APPLICANT THAT THE COUNTY NO LONGER NEEDED THE PARCEL FOR THE FIRE STATION AND THE BOARD AUTHORIZED THE OWNER EARLIER THIS YEAR THAT THEY COULD REQUEST TO AMEND THOSE PROFFERS AND SO THAT BRINGS US HERE TO WHERE WE ARE.
THERE'S A PUBLIC HEARING REQUIRED BECAUSE THEY'RE AMENDING PROFFERS.
THERE WAS ALREADY A PUBLIC HEARING WITH THE PLANNING COMMISSION.
AGAIN, THE REQUEST IS TO AMEND PROFFER NUMBER 9, THAT'S ONE SPECIFIC PROFFER FROM THAT ZONING CASE THAT HAPPENED IN 2012.
IT WOULD REMOVE THE LANGUAGE REQUIRING THE FIRE STATION LOT, AND IT WOULD RETAIN THE LANGUAGE WHERE THE DEVELOPER OFFERED PAYMENTS TOWARD EVENTUAL SUPPORT OF EMS CAPABILITIES.
ALL OTHER PROFFERS WOULD REMAIN IN EFFECT FROM THAT ZONING CASE WITH NO CHANGES, AND THEY ARE ALL RELATING TO A FUTURE COMMERCIAL DEVELOPMENT OF THAT LAND.
THE PLANNING COMMISSION HELD A PUBLIC HEARING.
THEY'VE RECOMMENDED APPROVAL OF THE PROFFER CHANGE THAT WAS SUBMITTED, AND THE VOTE WAS FOUR TO ZERO.
THERE WEREN'T ANY PUBLIC COMMENTS ON THIS PRIOR TO THE BOARD MEETING.
IF YOU HAVE QUESTIONS FOR THE APPLICANT, JAMES JONES.
I CAN ANSWER ANY QUESTIONS FOR STAFF.
GOT ANY QUESTIONS? NO, SIR, MR. CHAIR. THANK YOU, TIM.
FOLKS, THIS IS A PUBLIC HEARING.
ANYBODY WOULD LIKE TO COME FORTH AND SPEAK FOR OR AGAINST, PLEASE APPROACH.
MR. CHAIRMAN, WE HAVE SOMEONE SIGNED UP FOR THIS.
OKAY. IS SHE PRESENT? YES, SIR.
FIRST, I'D JUST LIKE TO UNDERSTAND WHAT ACTUALLY.
EXCUSE ME, MA'AM, NAME AND ADDRESS, PLEASE.
I THOUGHT WHEN SHE SAID IT, IT WAS.
WELL, YOU WROTE IT ON THE FORM, IF YOU COULD REPEAT IT FOR ME.
I'M TAMMY MCNEELY AND MY ADDRESS IS GARFIELD STREET WHERE THIS ZONING IS ACTUALLY CONDITIONED AT.
I'M TRYING TO UNDERSTAND WHAT THIS ACTUALLY MEANS.
IF YOU COULD GIVE ME THAT UNDERSTANDING, IS THE OWNER NOT GIVING THE LAND NOW FOR THE FIRE STATION? IS THAT WHAT I'M GOING TO UNDERSTAND, OR IS THAT NOT THE CORRECT UNDERSTANDING? WE DID NOT USE THE LAND.
WE DID UPGRADES TO THE BUILDING.
THEREFORE, WE NO LONGER NEEDED THE LAND SO WE'RE GIVING IT BACK TO HIM BECAUSE IT'S RIGHTFULLY HIS.
NO FIRE STATION THERE, IT'S GOING TO STAY WHERE IT'S AT.
AWESOME. UNDERSTOOD. THAT'S ALL THE COMMENT THAT I HAD 'CAUSE I JUST NEEDED TO UNDERSTAND THAT. THANK YOU.
GOOD EVENING, LADIES AND GENTLEMEN.
I LIVE AT 4615 GARFIELD STREET.
THE HOUSE THAT'S RIGHT NEXT TO THE BLUE LINE THERE.
I WAS THERE FOR THE GROUNDBREAKING FOR THE FIRE STATION, I GUESS, THAT NEVER CAME ABOUT.
MY BIGGEST QUESTION IS, I UNDERSTAND IT'S BEING TURNED BACK OVER TO BE COMMERCIAL PROPERTY.
IS THERE ANYTHING TO BE BUILT THERE? IS THERE ANYTHING COMMERCIAL SOMETHING BEING PLANNED TO BE BUILT THERE? SIR, I'M NOT AWARE OF ANYTHING AT THIS TIME.
WE'RE JUST RETURNING THE PROPERTY TO THE RIGHTFUL OWNER.
'CAUSE I WAS UNDER ASSUMPTION THAT THE FIRE STATION WAS GOING THERE.
[00:15:07]
THAT PARCEL OF LAND THERE HAS BEEN, I'VE BEEN LIVING THERE FOR 22 YEARS SO THE AREA THAT HAS GROWN UP TREMENDOUSLY.WE HAVE 60, 70 FOOT TREES THAT CONTINUE TO FALLING.
I'VE ATTEMPTED TO CONTACT MR. JONES AND WITH NO RESULTS SO I FIGURED THE FIRE STATION WAS COMING AND THEY WOULD EVENTUALLY GET TO IT, SO I'M NOT GOING TO BOTHER MR. JONES ANYMORE.
WITH THAT BEING SAID, IT'S GOING BACK TO MR. JONES, THERE'S NOTHING PLANNING TO BE DONE NOW SO ANY ISSUES THAT I HAVE WITH TREES FALLING AND THAT TYPE OF THING, I SHOULD REFER TO MR. JONES, IS THAT CORRECT? [INAUDIBLE] WOULD IT BE THAT OR I WOULD SAY YES.
IF SOMEBODY CAN CORRECT ME IF I'M WRONG.
THERE'S NOTHING BEING BUILT SO I GUESS THAT'S ALL THE QUESTION I'VE GOT. THANK YOU FOR YOUR TIME, SIR.
THANK YOU FOR COMING OUT, SIR. THANK YOU.
ANYBODY ELSE LIKE TO MAKE COMMENTS FOR OR AGAINST, PLEASE APPROACH.
SHOULD I SPEAK NOW? YES, SIR. GO AHEAD.
I LIVE HERE IN THE COUNTY ON MERCHANT OAK CHURCH ROAD 9785.
I'VE NEVER HEARD ANYTHING ABOUT NO TREES FALLING, NEVER.
IT'S NOT GOING TO BE COMMERCIAL.
IT WAS NEVER ZONED COMMERCIAL.
IT'S R-2. WE HAVE NO PLANS OF ANY COMMERCIAL DEVELOPMENT RIGHT THERE.
THE IDEA WAS, I WAS GOING TO GIVE THEM THE LAND, AND THEY WERE GOING TO VACATE THE EXISTING FIRE STATION AND I WAS GOING TO GET THAT LAND BACK OR IN EXCHANGE SO I DON'T WANT PEOPLE THINK THAT I'M INDIAN GIVER.
NO, SIR. ANY OTHER QUESTIONS YOU MAY HAVE? NO, I THINK WE'RE CLEAR, MR. JONES.
THE COUNTY MADE THAT CALL, AND THIS IS JUST TRYING TO DO SOME CLEAN UP WORK AND GET EVERYTHING FLIPPED BACK.
YOU KNOW HOW LONG I'VE BEEN TRYING TO GET THIS DONE? YES, SIR, I DO.
NO, YOU DON'T APOLOGIZE. WE'RE FINE. ANY OTHER QUESTIONS? NO, SIR.
FOLKS, ONE MORE TIME. ANYBODY LIKE TO COME UP FOR OR AGAINST, PLEASE APPROACH.
SEEING NO ONE, I'M GOING TO TURN IT BACK OVER TO THE BOARD WITH PLEASURE? MAKE A MOTION TO APPROVE.
MOTION CARRIES. FOLKS, THAT'S ALL FOR THE PUBLIC HEARING.
[G. Reports]
NOW WE'RE GOING TO MOVE TO REPORTS.THE FIRST ONE I HAVE ON MY LIST IS MS. SMITH PEDOCK.
>> GOOD EVENING. OF COURSE, YOUR MONTHLY UPDATES FROM US IN YOUR BOARD PACKET.
I JUST HAVE A COUPLE OF ITEMS. THE BULL HILL COURTHOUSE, AS WAS MENTIONED BY MR. PUGH, HAS ENTERED PHASE 3 OF THE CLOSURE, WHERE BULL HILL AND COURTHOUSE ARE BOTH CLOSED.
I KNOW THERE WAS SOME CONFUSION WITH THE TRAVELING PUBLIC ON MONDAY.
A REVIEW HAS BEEN DONE OF ALL THE SIGNS AND MESSAGE BOARDS.
SOME FEW MODIFICATIONS WERE MADE, BUT I THINK TODAY WENT A LITTLE BIT BETTER.
I DID WANT TO MENTION THE INCIDENT MANAGEMENT COORDINATOR THAT WORKS FOR THE PETERSBURG RESIDENCY FOR ME IS WORKING IN CONJUNCTION WITH THE CRATER REGIONAL POLICE ACADEMY AND FIRE ACADEMY, AND HE WILL BE PUTTING ON SHARP TWO TRAINING CLASSES FOR THE CRATER REGIONAL POLICE ACADEMY AND ONE FOR THE FIRE ACADEMY IN 2025.
I DID WANT TO MENTION THAT IN CASE ANYONE HERE IN YOUR FIRE AND EMS PROGRAM WOULD LIKE TO GET ON THE SCHEDULE FOR THAT.
I ALSO WANTED TO MENTION QUEEN STREET IS ON SCHEDULE.
IN FACT, IT LOOKS LIKE IT MAY GO OUT FOR BIDS JUST A LITTLE BIT EARLY.
IT'S PLANNED TO GO TO ED BEFORE THE END OF 2025.
THEN I DID ALSO WANT TO MENTION OUR FINAL MOWING.
WE'VE GOTTEN QUITE A FEW QUESTIONS ABOUT WHY WE'RE MOWING SO LATE IN THE SEASON, SO I WANTED TO MENTION A LITTLE BIT ABOUT WHY WE DO THAT.
DURING THE NORMAL MOWING SEASON, WE CUT ABOUT 6-8 FEET SWATH.
SO EVERYTHING BEYOND THAT CUT CONTINUES TO GROW.
WE GET SAPLINGS AND STUFF LIKE THAT.
DURING THIS TIME OF YEAR, WHEN EVERYTHING IS STARTING TO DIE, WE TRY TO BUSHHOG EVERYTHING BACK DOWN SO THAT WE DON'T GET BIG TREES THAT WE THEN HAVE TO TRIM IN AREAS WHERE WE DON'T ALREADY HAVE THEM.
[00:20:01]
THAT'S WHY YOU SEE US MOWING THIS LATENT SEASON.WE TYPICALLY DO IT EVERY YEAR ONCE THE MOWING CYCLE IS OVER.
I DID WANT TO MENTION THAT IN CASE ANY OF YOU ARE GETTING THOSE QUESTIONS.
I ALSO WANTED TO MENTION NEXT MONTH, PAUL HENSON WILL BE HERE.
I HOPE YOU ALL AS WILL HAVE A MERRY CHRISTMAS AND IF YOU HAVE ANYTHING FROM ME, JUST LET ME KNOW, EMAIL ME, GIVE ME A CALL.
>> QUICK QUESTION, MAYBE YOU CAN TOUCH BASE ON IT.
THE PLANS FOUND ACCEPTABLE IN YOUR REPORT, THE RES ROAD SOLAR AMENDMENT, AMENDED SITE PLAN FOR SOLAR FACILITY SUBMITTED FOR REVIEW AND ACCEPTANCE.
CAN YOU ELABORATE WHAT THAT IS? IS THAT JUST THE ENTRANCE WAY, OR IS THAT SOMETHING TOTALLY DEW?
>> IT WOULD ONLY BE ANYTHING IN VDATS RIGHT AWAY, SO PROBABLY THE CONNECTION.
>> THAT'S WHAT I FIGURED. I HAD A COUPLE OF CITIZENS REACH OUT AND ASK, AND I TOLD THEM I WOULD ASK YOU ABOUT IT.
>> NOW, WE OBVIOUSLY DON'T JUST LOOK AT THE CONNECTION.
IF THAT'S ALL THAT NEEDS TO BE LOOKED AT, YES, BUT WE'RE LOOKING AT TRAFFIC COUNTS AND HOW MANY CARS ARE COMING IN AND OUT.
BUT IF THERE'S NO OTHER WARRANTS, LIKE TURN LANES AND THINGS LIKE THAT, THEN WE'RE ONLY LOOKING AT THE LOCATION OF THE CONNECTION AND WHETHER IT'S A SUITABLE CONNECTION.
>> THAT'S ALL I'VE GOT. WHO ELSE? MR. BROWN?
>> THANK YOU. THANK YOU, MS. SMITH. YOU HAVE A NICE CHRISTMAS.
>> NEXT, WE HAVE THE FY '24 AUDIT REPORT, JOSH ROLLER, ROBINSON FARMER COX AND ASSOCIATES. HOW ARE YOU DOING, SIR?
>> EVENING, MR. CHAIR, MEMBERS OF THE BOARD.
JOSH ROLLER WITH ROBINSON FARMER COX.
HERE TONIGHT TO PRESENT THE FY '24 AUDIT REPORT.
I'LL JUST POINT YOUR ATTENTION TO A COUPLE OF AREAS OF INTEREST HERE.
PAGE 8 IS THE CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE AND FINANCIAL REPORTING.
THIS IS APPLIED FOR WITH LAST YEAR'S REPORT WITH THE GFOA, AND ONCE AGAIN, THE COUNTY DID RECEIVE THIS CERTIFICATE.
IT'S A TESTAMENT TO MISS DREWY AND THE FINANCE DEPARTMENT AND COUNTY ADMINISTRATION, THEIR DEPARTMENT, A LOT OF OTHER PEOPLE THROUGHOUT THE COUNTY AS WELL TO PUT ALL THIS TOGETHER.
TAKES A LOT OF EFFORT AND A LOT OF TIME.
FROM THERE, FLIPPING FORWARD A FEW PAGES TO PAGE 14.
PAGE 14 IS OUR OPINION ON THE FINANCIAL STATEMENTS.
WE HAVE ISSUED AN UNMODIFIED OPINION, WHICH IS A CLEAN OPINION, THE BEST OPINION WE CAN GIVE YOU ALL.
ONCE AGAIN, A CLEAN OPINION THERE.
THE BOTTOM OF PAGE 14 TALKS A LITTLE BIT ABOUT RESPONSIBILITIES OF MANAGEMENT.
MANAGEMENT IS RESPONSIBLE FOR THE PRESENTATION AND THE PREPARATION OF THE FINANCIAL STATEMENTS.
ONTO THE NEXT PAGE, PAGE 15, TALKS A LITTLE BIT MORE ABOUT THE AUDITOR RESPONSIBILITIES.
AS THE AUDITOR, WE HAVE THE RESPONSIBILITY TO ASSESS THE RISKS FOR MATERIAL MISSTATEMENTS ON THE FINANCIAL STATEMENTS.
THEN WE PLAN OUR ENTIRE AUDIT TESTING AND AUDIT FIELD WORK AROUND THAT WITH THE FINAL CONCLUSION OF GETTING THE OPINION ON THE FINANCIAL STATEMENTS.
FROM THERE ON PAGE 34, EXHIBIT 3.
THIS IS YOUR GOVERNMENTAL FUNDS BALANCE SHEET THAT SHOWS THE YEAR END BALANCES FOR ASSETS, LIABILITIES, FUND BALANCES FOR THE GENERAL FUND, AS WELL AS THE OTHER GOVERNMENTAL FUNDS.
YOU CAN SEE AT THE VERY BOTTOM AND THE LEFT COLUMN THERE, THE ENDING FUND BALANCE FOR THE GENERAL FUND WAS A LITTLE OVER $50 MILLION.
I'M GOING FORWARD TWO PAGES TO EXHIBIT 5.
THIS IS, AGAIN, YOUR GOVERNMENTAL FUNDS, AND THIS SHOWS THE YEARLY ACTIVITY, HOW WE GOT TO THAT ENDING $50 MILLION THERE.
THE TOTAL NET CHANGE IN GENERAL FUND FUND BALANCE FOR THE YEAR WAS THE THIRD LINE FROM THE BOTTOM THERE, THE 9.5 MILLION.
FROM THERE THERE'S A LOT OF FOOTNOTES TO THE FINANCIAL STATEMENTS.
THE ONE THAT I'LL POINT YOUR ATTENTION TO WOULD BE PAGE 62.
THIS IS YOUR LONG TERM OBLIGATION NOTE.
THIS LISTS OUT YOUR DEBT AND OTHER LONG TERM LIABILITIES OF THE COUNTY AND OF THE UTILITIES OPERATIONS AS WELL.
IN SUMMARY ON PAGE 62, THERE, THE TOTAL LONG TERM OBLIGATIONS WENT FROM THE BEGINNING OF THE YEAR, $90 MILLION DOWN TO 85 MILLION AT THE END OF THE YEAR.
[00:25:05]
119 IS EXHIBIT 12.THIS IS YOUR GENERAL FUND BUDGETARY SCHEDULE.
THIS LIST YOUR REVENUES EXPENDITURES BY DIFFERENT CLASSES, DEPARTMENTS WITH THE ORIGINAL BUDGET, FINAL BUDGET, AND ACTUAL NUMBERS.
YOU CAN SEE TOWARDS THE TOP OF PAGE 119 THERE, YOUR TOTAL AMENDED BUDGET FOR REVENUES WAS 73,194,000.
THE ACTUAL NUMBERS CAME IN AT 78 MILLION.
YOU HAD A $5 MILLION SURPLUS AND REVENUES THERE.
THEN TWO PAGES 4, PAGE 121, ON THE OTHER SIDE OF IT SHOWS YOUR TOTAL EXPENDITURES, YOUR TOTAL BUDGETED EXPENDITURES BEFORE TRANSFERS OUT TO OTHER FUNDS, OTHER ACTIVITIES WAS 64 MILLION WITH YOUR ACTUAL NUMBER BEING 58 MILLION THERE.
THEN FLIPPING FOR THE LAST COUPLE OF PAGES, I'LL TALK ABOUT HERE TONIGHT, PAGE 184.
PAGE 184 IS OUR AUDITOR'S REPORT ON INTERNAL CONTROLS, OVER FINANCIAL REPORTING.
THIS REPORT, THIS LETTER, WE DON'T PROVIDE AN OPINION ON AN INTERNAL CONTROLS OF THE COUNTY.
BUT AS PART OF ALL OF OUR AUDIT TESTING FOR THE WHOLE YEAR, WE HAD NO ISSUES THAT NEED TO BE DISCLOSED HERE.
A CLEAN REPORT, NO SIGNIFICANT DEFICIENCIES OR NO MATERIAL WEAKNESSES TO BE REPORTED.
TWO PAGES FORWARD IS OUR AUDITOR'S REPORT ON FEDERAL COMPLIANCE AS IT RELATES TO UNIFORM GUIDANCE, AND THIS IS WHERE FOR THE FEDERAL PROGRAMS THAT WE WERE REQUIRED TO AUDIT THIS YEAR, WE HAVE ISSUED UNMODIFIED A CLEAN OPINION AS WELL.
THEN THE VERY LAST PAGE, PAGE 192, THE SCHEDULE FINDINGS AND QUESTION COSTS.
THIS IS IF THERE IS A SUMMARY PAGE OF THE WHOLE AUDIT, THIS WOULD BE IT, WHERE IT LISTS OUT WHERE WE HAVE AN UNMODIFIED OPINION, THOSE DIFFERENT OPINIONS AND NO MATERIAL WEAKNESSES TO BE REPORTED, AS I DISCUSSED IN THE OTHER LETTERS.
HAPPY TO ANSWER ANY QUESTIONS YOU ALL HAVE.
>> ANY QUESTIONS? [OVERLAPPING] SHE'S STILL ON?
>> MR. CHAIRMAN, NO QUESTIONS.
>> NEXT, WE'RE GOING TO MOVE TO DISCUSSION OF COMMUNITY CLEANUP DAY, MR. SIMMONS.
>> GOOD EVENING, CHAIRMAN WEBB, MEMBERS OF THE BOARD, MRS. ERARD AND MR. STOKE. I BROUGHT THIS TO THE BOARD ON OCTOBER 22 ABOUT THE CLEAN COMMUNITY TODAY, SOME CONCERNS WE HAD, AND THE BOARD DIRECTED STAFF TO GO BACK AND LOOK AT WHAT WE COULD DO TO ADD SERVICES FOR THE RESIDENTS OF PRINCE GEORGE COUNTY.
THE FIRST THREE OR FOUR SLIDES ARE JUST THE SAME AS THEY WERE IN THE FIRST PRESENTATION.
WE WENT BACK AND LOOKED AT WHAT WE THOUGHT WOULD BE THE BEST SERVICE FOR THE CITIZENS OF PRINCE GEORGE COUNTY AND STAFF.
LOGISTICALLY AND ALL, WE THINK THE EASIEST AND THE BEST WOULD BE TO HAVE ADD A SECOND DAY IN OCTOBER.
NO, WE HAD A SECOND DAY FOR TRASH COLLECTION FOR A FEW YEARS BEFORE COVID AND THIS HAS TO BE PAID OUT OF OUR POCKET.
WE GET THE GRANT. LAST YEAR, WE GOT $22,000 FOR OUR GRANT, THIS YEAR, I THINK OUR GRANT IS SOMEWHERE GOING AROUND $19,000.
BUT SO OUR APRIL EVENT ACTUALLY COST THE COUNTY OUT OF OUR POCKET, $11,317.
THE TOTAL AMOUNT FOR THIS APRIL EVENT WAS $34,316.
IF WE ADD ANOTHER DAY, WE WON'T GET ANOTHER GRANT FOR THAT DAY.
WE'LL HAVE TO MAKE BUDGET REQUIREMENTS IN THE 26 BUDGET FOR AT LEAST $35,000 TO COVER THE COSTS FOR THAT SECOND DAY.
BASICALLY, IT'S THE BOARD'S DECISION IF WE WANT TO MOVE FORWARD TO ADD A SECOND DAY, AND WE'LL PROPOSE THAT IN OUR BUDGET FOR 2026 FOR THE SECOND DAY COST FOR THE CLEAN COMMUNITY TODAY.
>> WE GOT ANY QUESTIONS, AMENTS?
[00:30:01]
>> THE ONLY COMMENT I GOT IS, AGAIN, I APPRECIATE YOUR BRINGING IT BACK FOR A SECOND DAY.
I WILL CORRECT YOU ON ONE POINT.
IT'S NOT OUR POCKETS, IT'S TAXPAYERS' POCKETS.
I THINK THIS IS SOMETHING THAT WE OWE TO THEM.
I DO ENCOURAGE YOU TO LOOK AT SOME ALTERNATE LOCATIONS TO SET SOME DUMPSTERS FOR, LIKE, MATTRESSES AND TVS AND SUCH THAT COULD POSSIBLY TAKE PEOPLE OUT OF THE LINE AT THE CONVENIENT STATION THAT DAY.
IF WE GET SOME OF THE PEOPLE BECAUSE THEY MAY BE COMING WITH JUST A BOX SPRINGS AND MATTRESS OR JUST A TV AND THEY GOT THEY'RE IN THAT LINE WITH EVERYBODY ELSE WHERE THEY COULD CIRCUMVENT THAT LINE.
GO SOMEWHERE LIKE COMPANY 6 RIGHT DOWN ON CRATER ROAD, HAVE SOMEBODY MANNING THE DUMPSTERS THERE AND CALL WHEN THEY GET FULL, HAVE SOMEBODY PICK IT UP.
I THINK WE HELP A LOT WITH THE TRAFFIC FLOW, BUT THAT'S SOMETHING FOR ALL TO LOOK AT. THAT'S ALL I'VE GOT.
>> NO COMMENT. I THINK WE DO NEED THE SECOND ONE.
I AGREE WITH MR. COX AND MRS. WYMACK.
I BELIEVE WE NEED A SECOND ONE, AND AS FAR AS I'M CONCERNED, PUT IT IN YOUR BUDGET, AND HOPEFULLY WE CAN FIND THE FUNDS TO GET IT DONE.
>> I DEFINITELY AGREE WE NEED A SECOND CLEAN COMMUNITY BIG EVENT.
I WOULD ALSO ASK MR. SIMMONS, MAYBE IF YOU THINK ABOUT FOR THOSE CERTAIN THINGS LIKE ELECTRONICS OR MATTRESSES AND BOX SPRINGS OR SOMETHING, THAT WE HAVE A TRUCK OVER IN THE PARKING LOT SOMEWHERE WHERE THE PEOPLE CAN COME THERE ONLY FOR THOSE ITEMS TO DROP OFF AND THEN THAT TAKES THEM AWAY FROM OVER AT THE DROP OFF OF UNION BRANCH ROAD.
>> I AGREE. YOU'VE GOT YOUR CONSENSUS.
>> THE NEXT THING I HAVE ANOTHER ITEM ON THE AGENDA FOR TONIGHT.
ADDITIONAL PARKING AT THE WELLNESS CENTER WITH THE ADDED USES OF THE WELLNESS CENTER.
IN 2016, WORK WAS PRODUCED TO ADD ADDITIONAL PARKING BEHIND THE CENTRAL WELLNESS CENTER.
AT THAT TIME, THE PROJECT DID NOT MOVE FORWARD.
WITH THE ADDED USES VOTING NOW AS THE VOTING PRESTINCT AND ALL.
WE WERE ASKED TO LOOK INTO MAYBE ADDING MORE PARKING, THAT PARKING, AND MAYBE SOME ADDITIONAL PARKING UP FRONT.
I CONTACTED THE ORIGINAL CONSULTING GROUP THAT DESIGNED THE REAR PARKING LOT AND EXPANSION TO INCLUDE ADDITION OF A FRONT PARKING LOT.
THE DESIGN WORK FOR THIS WOULD COST THE TAXPAYERS $49,300.
IF THE BOARD WOULD LIKE TO MOVE FORWARD WITH FUNDING FOR THE DESIGN, WORK WE PAY FOR THAT OUT OF THE GENERAL SERVICE BUDGET FOR THIS YEAR'S BUDGET.
HOWEVER, FUNDING FOR THE PROJECT ITSELF WOULD HAVE TO COME FROM SOURCES IN 2026.
I ALSO INCLUDED SOME PICTURES, THAT'S THE FRONT OF THE CENTRAL WELLNESS CENTER WHERE ADDITIONAL PARKING COULD BE ADDED.
THE ADDITIONAL THAT'S WHERE THE DESIGN WAS DONE IN 2016 TO ADD ADDITIONAL PARKING BACK BESIDE THE BALL FIELD BETWEEN THE BUILDING AND THE BALL FIELD.
WE HAVE NO IDEA WITHOUT DOING THIS WORK TO HOW MUCH IT WOULD EVEN COST.
WE DON'T KNOW WHAT THE ENVIRONMENTAL.
AS FAR AS STORMWATER AND ALL THAT, REGULATIONS HAVE CHANGED SINCE 2016.
WITHOUT DOING THIS BACKGROUND, WE DON'T EVEN HAVE AN IDEA WHAT THIS MAY COST.
WE JUST NEED DIRECTION FROM THE BOARD IF WE WANT TO MOVE FORWARD WITH HAVING THIS DONE, AND SO WE CAN ADD SOME PARKING THERE AND HAVE CONSENSUS, WE'LL MOVE FORWARD IF NOT.
>> I THINK WE NEED TO LOOK AT PUTTING PARKING IN FRONT OF THE BUILDING.
IT'S LIKE ANYTHING ELSE, WHEN PEOPLE SEE CARS, MORE CARS WILL COME.
THEY WANT TO KNOW WHAT'S GOING ON.
WE'VE GOT THAT THERE FOR PEOPLE TO USE.
THERE IS A FITNESS ROOM THERE, WE'VE GOT THE GYMNASIUM THERE, WE HAVE PICKLE BALL THERE, WE HAVE VOTING PRECINCTS THERE.
MY CONCERN WHEN I TALKED TO MR. STOKE ABOUT IT WAS IN THE FALL, THE DAYLIGHT FADES QUICKLY.
I DON'T THINK THE BACK OF THAT BUILDING IS A PLACE THAT A WOMAN SHOULD BE GETTING OUT OF A CAR BY HERSELF AND GOING INTO A BUILDING AND EXITING A BUILDING BECAUSE IF SOMETHING HAPPENED, NOBODY WOULD EVER HEAR.
WE'VE GOT A NICE FLAT AREA IN FRONT.
IT'S ONLY TWO STEPS HIGH, WHICH WOULD MAKE IT EASY ACCESSIBLE FOR HANDICAP.
INSTEAD OF THAT LONG RAMP THAT'S IN THE BACK THAT YOU'VE GOT TO TRAVERSE UP, TURN AND COME BACK.
SO I THINK IT SHOULD MOVE FORWARD.
[00:35:01]
I WOULD BE EAGER TO FIND OUT WHAT THE COSTS WOULD BE AND TRY TO GET SOMETHING MOVING ON.>> I AGREE. THE ONLY REQUEST THAT I HAVE, DO WE NEED TO, WHEN WE SUBMIT FOR THE PARKING LOT, HAVE A LIGHTING CLAUSE IN THERE AS WELL TO LIGHT THIS SET PARKING LOT?
>> WELL, THAT WOULD ALL BE IN THE DESIGN WORK.
THE LIGHTING AND ALL IS IN THE PROPOSAL.
THE FREE REMOVAL OF THE LIGHTING AND EVERYTHING WOULD BE IN THE DESIGN WORK OF THE PARKING LOT TO MAKE IT MEET THE CURRENT STANDARDS.
>> YES, SIR. I WOULD SUPPORT MOVING FORWARD.
>> I WILL AS WELL. YOU GOT YOUR CONSENSUS.
>> THANK YOU, SIR. ANY OTHER QUESTIONS?
>> FOLKS, NOW WE'RE GOING TO MOVE INTO ORDER OF DINESS.
[H. Order of Business]
THE FIRST ONE UP IS RESOLUTION TO REQUEST OF SUSSEX COUNTY BOARD OF SUPERVISED DENY REQUEST FOR A CONDITIONAL USE PERMIT, NUMBER 2024-05 TO ALLOW A SHOOTING AND PARLIAMENTARY TRAINING RANGE ON THE BORDER BETWEEN PRINCE GEORGE COUNTY AND SUSSEX COUNTY.MR. BALDWIN, ARE YOU GOING TO DO IT?
>> YOU ALL LIKE THESE TESTS, BUT THAT'S OKAY.
>> GOOD EVENING, MR. CHAIRMAN, MEMBERS OF THE BOARD, MR. STOKE. I WANT TO SAY THAT I AM NOT HERE PROMOTING OR NOT PROMOTING THIS ITEM.
I'M MERELY HERE TO ANSWER ANY QUESTIONS THAT THE BOARD MIGHT HAVE.
I DID PARTICIPATE HEAVILY IN THE CRAFTING OF THE RESOLUTION IN THE EVENT THAT THE BOARD DID WANT TO COMMUNICATE REGARDING THE PROPOSED SHOOTING RANGE TO THE BOARD OF SUPERVISORS IN SUSSEX.
BUT THERE'S NO LEGAL REQUIREMENT FOR THE BOARD TO TAKE ANY ACTION ON THIS.
IT'S PURELY THE BOARD'S DISCRETION.
>> I DON'T HAVE ANY QUESTIONS. I THINK THE BIGGEST THING, AND I'LL SAY IT FOR THE CITIZENS TO KNOW WHERE I STAND AT ON IT, I THINK THE BIGGEST THING IS COMMERCIAL ADJACENT TO A NEIGHBORHOOD.
I RECEIVED SEVERAL PHONE CALLS, EMAILS, AS THE REST OF THE BOARD DID.
I 100% SUPPORT FIREARMS, GOING OUT SHOOTING, HAVING YOUR FRIENDS OVER.
BUT AS FAR AS A COMMERCIAL THING NEXT TO A SUBDIVISION, I DON'T THINK I CAN BE IN SUPPORT OF THAT, BUT I AM IN SUPPORT OF FIREARMS AND FIREARMS ON THAT PROPERTY, JUST NOT COMMERCIAL.
>> NO, I'M NOT IN SUPPORT OF IT, EITHER.
>> YES, SIR. I'M NOT IN SUPPORT OF IT BECAUSE OF THE LOCATION, AND RIGHT THERE, AS MR. PUGH SAID, RIGHT THERE NEAR A NEIGHBORHOOD.
I'M NOT IN SUPPORT OF THIS VOTE FOR SUSSEX BORDER SUPERVISOR.
>> THAT'S WHAT I WAS GOING TO CLARIFY ON, AND I AM, TOO.
WITH THAT BEING SAID, I'LL TAKE A MOTION.
>> I'LL MAKE A MOTION. WE'LL APPROVE THE RESOLUTION TO REQUEST THAT SUSSEX COUNTY BOARDER SUPERVISOR DENY THE CONDITIONAL USE PERMIT FOR THE SHOOTING RANGE.
>> MS. WYMACK, GOT IT. CALL THE ROLL, PLEASE.
>> THANK YOU. YOU MIGHT AS WELL STAY.
>> I SWITCHED TO THE GREEN SHEET. I WAS GOING OFF MY SHEET.
NEXT, WE HAVE A RESOLUTION TO CONTINUE SUSPENSION OF ENFORCEMENT OF CHICKEN ORDINANCE UNTIL JUNE 30TH, 2025.
>> YES, MR. CHAIRMAN, AND MEMBERS OF THE BOARD, YOU PROBABLY RECALL THAT EARLIER IN THE YEAR, THE BOARD DIRECTED STAFF TO HOLD OFF ON ENFORCING THE CHICKEN ORDINANCE.
THERE IS STILL ONGOING STUDY THAT'S OCCURRING.
IF THE BOARD WANTS THAT RESTRICTION TO CONTINUE THE RESTRICTION ON ENFORCEMENT, THERE'S A SAMPLE MOTION IN YOUR AGENDA PACKET, AND I WOULD ASK THAT THE BOARD ADOPT THAT MOTION.
>> NO QUESTIONS. I'LL MAKE A MOTION.
[00:40:02]
>> THAT, MR. COX, JUST TO CLARIFY, YOU MOVED THE MOTION AS PRESENTED IN THE AGENDA?
>> NEXT, WE HAVE A RESOLUTION FOR CHILDREN AT PLAY SIGN, RESOLUTION APPROVAL IS NEEDED FOR VDOT TO MOVE FORWARD, MS. PUDLO.
>> GOOD EVENING, CHAIRMAN WEBB, MEMBERS OF THE BOARD, MR. STOKE AND MS. ARAR.
THIS EVENING, I AM PRESENTING A REQUEST THAT WE RECEIVED FROM A RESIDENT TO ADD A WATCH FOR CHILDREN SIGN.
THIS SIGN FALLS UNDER VIRGINIA STATE CODE 33.2-51, WHICH ESSENTIALLY SAYS THAT IF A LOCALITY WOULD LIKE TO ADD A WATCH FOR CHILDREN'S SIGN, IT WILL BE AT THE LOCALITIES EXPENSE.
IT DOESN'T COME FROM VDOT BUDGET.
THERE ARE CERTAIN RULES AND CRITERIA THAT THE AREA AND LOCATION HAVE TO MEET.
I'LL GET INTO THAT, BUT THIS LOCATION DOES MEET ALL OF VDOT'S CRITERIA FOR THAT REQUEST.
THE RESIDENT LIVES ON SPRING LAKE DRIVE.
THEY DO HAVE HIGH NUMBER OF CHILDREN THAT LIVE ON THAT STREET.
THIS RESIDENT HAS LIVED THERE FOR TWO YEARS.
THEY SAID IT'S A CONTINUATION OF AN ISSUE.
THEY'VE HAD MULTIPLE POLICE PHONE CALLS.
THEY LIVE AT THE END OF A CUL DE SAC, AND SO PEOPLE ACCORDING TO THE RESIDENT WHO SUBMITTED THE REQUESTS, PEOPLE DRIVE UP THERE VERY QUICKLY AND TURN AROUND.
THIS INDIVIDUAL DOES HAVE A SPECIAL NEEDS CHILD THAT'S ABOUT EIGHT-YEARS-OLD.
ANYWAY, THEY HAVE A CONTINUING CONCERN WITH CHILDREN IN THE AREA.
IT'S A LONG RESIDENTIAL STREET, A LOT OF CHILDREN PLAYING THERE.
THEY WOULD LIKE TO REQUEST THAT THE COUNTY CONSIDER PUTTING A CHILDREN AT PLAY SIGN ON THAT ROAD.
VDOT ESTIMATION OF THE COST IS ABOUT $850.
THESE COSTS WOULD COME OUT OF OUR UTILITIES BUDGET.
THAT'S WHERE OUR CURRENT SIGN ORDINANCE FALLS UNDER, BUT WE THINK IT COULD BE A LITTLE HIGHER THAN $850 FOR THE SIGN INSTALLATION.
AGAIN, WE WOULD BE PAYING FOR THAT COST.
I DON'T THINK I HAVE ANYTHING ELSE.
AGAIN WE DID RECEIVE THE REQUEST FROM THE RESIDENT THROUGH VDOT.
THEY NOTIFIED US THAT THEY HAD SUBMITTED THE REQUEST.
THEN THE ORDINANCE WOULD BE FOR THE BOARD, IF IT'S THE BOARD'S WILL, WOULD BE TO ALLOW MR. STOKE TO ENTER INTO AGREEMENT WITH THE VIRGINIA DEPARTMENT OF TRANSPORTATION TO INSTALL THE SIGN.
ARE THERE ANY QUESTIONS FROM THE BOARD?
>> WITH THAT BEING SAID, I'LL TAKE A MOTION.
I'LL MAKE A MOTION TO INSTALL THE SIGN.
>> THANK YOU, MS. POLO. NEXT, WE HAVE CERTIFICATION OF THE RECEIPT OF THE ANNUAL FINANCE REPORT WE JUST GOT, AND IT'S GOING TO BE MS. TRURY.
>> YES SIR. GOOD EVENING, MR. CHAIRMAN.
BOARD MEMBERS, MR. STOKE AND MS. ERARD.
THE AUDITOR OF PUBLIC ACCOUNTS REQUIRES OR THE CODE OF VIRGINIA REQUIRES THAT THE BOARD CERTIFY TO THE AUDITOR OF PUBLIC ACCOUNT THAT YOU HAVE RECEIVED YOUR ANNUAL AUDIT REPORT AT A PUBLIC MEETING.
WHAT I AM ASKING FOR THIS EVENING IS THAT YOU AUTHORIZE MR. WEBB AND MR. STOKE TO SIGN A CERTIFICATION, HAVE MS. KNOTT NOTARIZE IT, AND I WILL PROVIDE THAT TO THE AUDITOR OF PUBLIC ACCOUNTS.
I'M SIMPLY ASKING FOR A VOTE TO AUTHORIZE THAT.
>> WITH THAT, I'LL TAKE A MOTION?
>> I HAVE A COMMENT REAL QUICK.
BETSY, MS. TRURY, IF YOU WOULD, PLEASE GO BACK TO YOUR DEPARTMENT AND TELL THEM, THANK YOU FOR ALL THE HARD WORK AND THANK YOU FOR WHAT YOU'LL DO.
I KNOW WHEN I LOOK AT THESE REPORTS, I DON'T HAVE QUESTIONS OR CONCERNS, AND THAT'S DUE TO YOU AND YOUR DILIGENCE.
WITH THAT, MR. WEBB, I'LL MAKE A MOTION. WE APPROVE.
>> THANK YOU, MISTER AND I CONCUR WITH MR. COX.
I'VE WORKED WITH YOU FOR NINE YEARS, YOU'VE GOTTEN AWARDS AFTER AWARDS.
Y'ALL TEAM IS RIGHT ON THE MONEY.
>> NEXT, WE HAVE A RESOLUTION FOR APPROVAL TO APPLY FOR FEMA SAFETY GRANT, INTERIM CHIEF TAYLOR.
[00:45:23]
>> GOOD EVENING, MR. CHAIRMAN. BOARD MEMBERS, MR. STOKE, MR. RUDD. I'LL WAIT FOR THIS TO COME UP SO YOU GUYS CAN SEE IT.
BUT WE ARE HERE TODAY TO TALK ABOUT THE SAFER GRANT.
THE SAFER GRANT IS SOMETHING THAT FIRE AND EMS AND THE COUNTY HAS PUT IN FOR IN THE PAST AND RECEIVED MANY YEARS AGO.
THE FIRST PART IS, WHAT IS THE SAFER GRANT? THE PURPOSE OF THE SAFER GRANT PROGRAM IS TO PROVIDE FUNDING DIRECTLY TO FIRE DEPARTMENTS, TO ASSIST WITH INCREASING THE NUMBER OF FIREFIGHTERS TO HELP COMMUNITIES MEET INDUSTRY MINIMUM STANDARDS, AND TO OBTAIN 24 HOUR STAFFING AND PROVIDE ADEQUATE PROTECTION FROM FIRE AND FIRE RELATED HAZARDS AND FULFILL TRADITIONAL MISSIONS OF THE FIRE DEPARTMENT.
THE GRANT PERIOD FOR THE SAFER GRANT IS EXPECTED TO BE OPEN IN DECEMBER OF THIS YEAR, AND WILL BE OPEN FOR A PERIOD OF NOT MORE THAN 30 DAYS.
WE'RE ANTICIPATING SOMEWHERE AROUND 15 DECEMBER.
I'LL JUST HOLD UP FOR A SECOND WHILE THAT COMES UP.
>> MAKE SURE EVERYBODY CAN SEE WHAT I'M TALKING ABOUT.
THE NATIONAL FIRE PROTECTION AGENCY OR NFPA, AS WE CALL IT, GUIDES WHAT THE SAFER GRANT COVERS AND WHAT OUR DEPARTMENT STRIVES FOR.
NFPA 1720 ARE ONE SET OF THE ASSEMBLY REQUIREMENTS.
IN THAT NFPA 1720, THE STANDARD STATES THAT SIX FIREFIGHTERS SHOULD BE ON SCENE IN 14 MINUTES, 80% OF THE TIME IN A RURAL ENVIRONMENT, AND 10 FIREFIGHTERS ON SCENE WITHIN 10 MINUTES, 80% OF THE TIME IN A SUBURBAN ENVIRONMENT.
IN THE PAST, THE COUNTY HAS BROKEN UP THE COUNTY INTO TWO DIFFERENT AREAS, A RURAL AREA, AND A SUBURBAN AREA, WHICH WE WOULD UTILIZE FOR THIS ALSO.
1720 IS LISTED AS A STANDARD FOR THE ORGANIZATION AND DEPLOYMENT OF FIRE SUPPRESSION OPERATIONS, EMERGENCY MEDICAL OPERATIONS, AND SPECIAL OPERATIONS TO THE PUBLIC BY VOLUNTEER FIRE DEPARTMENTS.
THIS STANDARD APPLIES PRIMARILY TO ALL VOLUNTEER FIRE DEPARTMENTS, BUT IT MAY ALSO APPLY TO COMBINATION DEPARTMENTS IF WE CHOOSE NOT TO COMPLY WITH THE 1710 STANDARDS, WHICH ARE MUCH MORE STRICT THAN THE 1720.
TRADITIONALLY, THIS IS THE 1720 IS WHAT WE'VE BEEN STRIVING FOR IN THE PAST.
FEMA DOES PRIORITIZE BRINGING NON COMPLIANT DEPARTMENTS INTO COMPLIANCE IN THE MOST COST EFFECTIVE MANNER, AND THAT IS THROUGH THE SAFER GRANT.
THIS NEXT SIDE, I'M NOT GOING TO GO ALL THE WAY THROUGH IT.
I KNOW YOU GUYS HAVE HAD TIME TO LOOK AT IT.
BUT BASICALLY, IF YOU LIST OUT FROM NFPA, THE RECOMMENDATIONS FOR A INITIAL FULL ALARM ASSIGNMENT.
THE BOTTOM NUMBER, THERE IS A MINIMUM OF 16 WITH 17 IF THERE'S AN AERIAL DEVICE AND THERE'S A LOT OF THAT GOES INTO THIS NUMBER THAT WE'RE NOT GOING TO COVER TONIGHT.
BUT JUST KEEP THAT IN MIND, THE 16 AND THE 17 PERSONNELS WITH THE RECOMMENDED, JUST FOR A SINGLE FAMILY OR REGULAR STRUCTURE FIRE.
WE'RE NOT TALKING ANYTHING COMMERCIAL OR MULTI FAMILY.
NEXT, WE'RE GOING TO TALK ABOUT SOME CURRENT RESPONSE MEASURES.
AGAIN, THIS IS GOING TO BE REALLY HIGH LEVEL.
BUT THIS IS GOING TO BE AVERAGE RESPONSE TIME FOR FIRE INCIDENTS ONLY, AND THIS IS FROM DISPATCH TO THE TIME THAT UNITS ARRIVAL ON SCENE.
THAT'S THE ONLY PART THAT THESE NUMBERS ARE COVERING.
WE'LL JUST GO REAL QUICK DOWN THE STATION LIST.
STATION 1 HAS 101 RESPONSES YEAR TO DATE WITH AN AVERAGE OF 15 MINUTES AND 37 SECONDS, STATION 2 SIMILAR NUMBER, 105 RESPONSES, WITH 15 MINUTES AND 31 SECONDS.
STATION 3, 217 RESPONSES WITH AN AVERAGE OF 14 MINUTES AND 20 SECONDS, STATION 4 HAS 57 RESPONSES WITH THE AVERAGE RESPONSE TIME OF 22 MINUTES AND 58 SECONDS.
STATION 5 HAS 391 FIRE RESPONSES WITH AN AVERAGE OF SEVEN MINUTES AND TWO SECONDS.
STATION 6, 250 RESPONSES AT 9:07, AND STATION 7,
[00:50:01]
153 FIRE RESPONSES AT AN AVERAGE OF NINE MINUTES AND 24 SECONDS AND STATION 8, 467 RESPONSES WITH AN AVERAGE OF ABOUT NINE MINUTES AND SEVEN SECONDS.TOTAL YEAR TO DATE FIRE INCIDENTS IN THE COUNTY WERE 758, AND JUST KEEP IN MIND THIS WAS AS OF ABOUT TWO WEEKS AGO.
YEAR TO DATE, TOTAL EMS INCIDENTS IS 4,001.
OUR AVERAGE IS ABOUT 14 CALLS PER DAY, AND THE AVERAGE NUMBER OF FIREFIGHTERS ON SCENE PER FIRE INCIDENT IS ABOUT 4.6.
OUR CURRENT STAFFING, AND THIS JUST INCLUDES THE CAREER STAFF THAT ARE ON SHIFT 24 HOURS A DAY.
CURRENTLY, WE HAVE EIGHT FIREFIGHTERS EMTS PER SHIFT.
WE HAVE A THREE SHIFT MODEL, IT'S AB AND C SHIFT, WORKING 24 HOUR SHIFT, 0700-0700.
TWO FIREFIGHTER EMTS ARE ASSIGNED TO EACH STAFF STATION EVERY DAY, WHICH IS STATION 5, 6, 7, AND 8, AND THEY CROSS STAFF BETWEEN AN AMBULANCE AND A FIRE ENGINE, WHICH MEANS THEY WILL TAKE EITHER THE FIRE ENGINE OR THE AMBULANCE BASED ON THE NATURE CODE.
THEN ONE BATTALION CHIEF WHO IS THE SHIFT SUPERVISOR FOR THE SHIFT.
THE REQUEST FOR FIRE EMS, WE ARE SEEKING APPROVAL TO APPLY FOR THE SAFER GRANT.
WE ARE REQUESTING 16 POSITIONS, WHICH WOULD STAFF ENGINE 8 AND ENGINE 5 WITH THREE FIREFIGHTERS PER UNIT PER SHIFT.
IT IS A 100% FUNDED POSITION FOR THREE YEARS.
THE REQUESTED TOTAL AMOUNT, THE THREE YEAR TOTAL IS $4.9 MILLION WITH AN ANNUAL COST TO RETAIN THOSE FIREFIGHTERS AT 1.6 MILLION AFTER THE THIRD YEAR, FOR THE FOURTH YEAR.
THE CHART TO THE RIGHT JUST GIVES YOU A BREAKDOWN OF WHAT WE CURRENTLY HAVE AND THEN WHAT WE'RE PROPOSING.
HIGHLIGHTED IS WHERE YOU GET THE 16 POSITIONS FOR A TOTAL AT THE BOTTOM OF 17 MEMBERS PER SHIFT.
THAT IS ALL I HAVE, BUT I'M HERE FOR SOME QUESTIONS.
YOU'VE GOT 12, 12, AND 11, CURRENTLY, CORRECT?
>> THEN BY PROPOSING THE EXTRA 16 POSITIONS, THAT'S GOING TO ALLOW YOUR THREE PEOPLE OFF A DAY OR TWO.
>> IF YOU LOOK AT THE CHART AT THE VERY BOTTOM, JUST UP FROM THE TOTAL, YOU SEE RELIEF FACTOR.
THAT'S WHAT THAT IS INDICATING.
I WOULD ALLOW TWO POSITIONS PER.
>> WHAT'S YOUR MINIMUM STAFF IN YOU'RE LOOKING FOR? THEY INCREASED FROM EIGHT TO WHAT?
>> FIFTEEN. THEN WHEN EVERYBODY WOULD BE AT WORK, YOU'D PUT UP ANOTHER MEDIC UNIT? ESSENTIALLY.
>> ESSENTIALLY, YES. ANOTHER UNIT.
THAT WOULD BE AN OPERATIONAL DECISION BASED ON THE DAY OBVIOUSLY.
I WILL TELL YOU THE CHANCES OF AND YOU WORK IN THE FIRE SERVICE YOU'RE MORE THAN AWARE.
THE CHANCES OF THAT HAPPENING ARE USUALLY PRETTY SLIM AND NOT MANY DAYS.
WE'RE TALKING SINGLE DIGITS, 1-10 POTENTIALLY PER YEAR, IF AT ALL.
>> THAT'S ALL I GOT RIGHT NOW.
>> THERE IS A RESOLUTION ATTACHED FOR Y'ALL'S CONSIDERATION?
>> THE ONLY CONCERN I'VE GOT IS THAT WE'RE LOCKED IN AFTER THREE YEARS TO $1.6 MILLION OR EITHER WE HAVE TO SHIT PEOPLE.
NOT SAYING THAT WE WOULD EVER HAVE TO DO THAT, BUT IF WE SEE A DOWNTURN IN THE ECONOMY SUCH AS 2009, THAT WOULD BE THE CONCERN I HAVE, BUT I THINK WE CAN MEET IT.
>> I UNDERSTAND. WE HAVE THREE YEARS AND WE CAN PLAN FOR IT, AND WE GROW WITH 20% COMING OUT OF THE PANDEMIC, AND IT'S ESTIMATED TO BE HIGHER THAN THAT.
>> WHY IS THAT I THINK WE COULD DO IT.
>> WITH THAT BEING SAID, I'LL TAKE A MOTION. I'LL MAKE A MOTION.
NEXT, WE HAVE A RESOLUTION FOR TWO APPOINTMENTS.
ONE FOR THE PLANNING COMMISSION, IN THEIR FOUR YEAR TERMS.
>> MR. CHAIRMAN, I'D LIKE TO PUT FORTH MR. JOSEPH RAY HOWE AND STEPHEN ANDREW MCDONAGH FOR PLANNING COMMISSION.
>> WE GOT A MOTION AND A SECOND.
>> NEXT, WE HAVE ONE APPOINTMENT FOR VIRGINIA GATEWAY REGION, ONE YEAR TERM.
>> MR. CHAIRMAN, I'D LIKE TO PUT FORTH BECKY MCDONOUGH.
[00:55:02]
SHE'S CURRENTLY SERVING AND HAS EXPRESSED INTEREST TO CONTINUE.>> NEXT, WE HAVE AN APPOINTMENT INDEFINITE TERM EFFECTIVE IMMEDIATELY FOR CRATER DISTRICT AREA AGENCY ON AGING BOARD OF DIRECTORS.
>> MR. CHAIRMAN, I'D LIKE TO PUT FORTH BERTHA JUDGE.
>> FOLKS UNLESS SOMEBODY'S GOT A TRICK UP JUST LEAVE, I THINK WE'VE FINISHED EVERYTHING.
>> I'LL MAKE A MOTION FOR ADJOURNMENT.
>> WE ADJOURNED TO JANUARY 2ND.
>> FOR THE REORGANIZATIONAL MEETING, WILL NOT BE A BENDIS MEETING WILL BE A RE ORGANIZATIONAL MEETING. SHOULD BE VERY SHORT.
>> YES. FOLKS WE'RE ADJOURNED.
THANK YOU. BE CAREFUL GOING HOME.
* This transcript was compiled from uncorrected Closed Captioning.