[00:00:01]
>> WELCOME YOU ALL TO OCTOBER 22 BOARD OF SUPERVISORS MEETING.
[A. Call to Order (6:00 pm)]
START TO CALL ROLL, PLEASE.>> MR. BROWN IS ABSENT THIS EVENING. MR. COX.
>> THAT BEING SAID, I'LL TAKE THE MOTION ON CLOSE RECORD.
>> I'LL MAKE A MOTION, MR. CHAIRMAN,
[B. Closed Session]
TO MOVE THE BOARD IN CLOSED SESSION, PERSUADE TO VIRGINIA CODE SECTION 2.2-3711 OF THE VIRGINIA FREEDOM OF INFORMATION ACT FOR THE DISCUSSION OR CONSIDERATION OF AN APPOINTMENT TO THE BOARD OF ZONING APPEALS, AND TWO APPOINTMENTS TO THE ECONOMIC DEVELOPMENT AUTHORITY PURSUANT TO VIRGINIA CODE SECTION 2.2-3711 FOR LEGAL ADVICE FROM THE COUNTY ATTORNEY REGARDING A SPECIFIC LEGAL MATTER, UTILITY LINE ACQUISITION FROM VULCAN LANDS AND COMPANY.>> LET'S NOW CALL THE ROLL, PLEASE.
>> [INAUDIBLE] I'LL TAKE A MOTION FOR CLOSED SESSION.
>> CHAIRMAN, I'D LIKE TO MAKE A MOTION TO RECONVENE AN OPEN SESSION.
AND TO CERTIFY NOTHING THAT THE ONLY MATTERS THAT WERE IDENTIFIED IN THE MOTION TO GOING TO CLOSE MEETING WERE HEARD, DISCUSSED, OR CONSIDERED.
>> MISS, NOW CALL ROLL, PLEASE?
>> NOW, FOLKS WILL MOVE INTO INVOCATION.
[C. Business Meeting]
MISS WAYMACK IS GOING TO DO THAT, AND I'M GOING TO DO THE PLEDGE.>> DEAR HEAVENLY FATHER, THANK YOU FOR OUR MANY BLESSINGS.
YOU TAKE CARE OF PRINCE GEORGE.
THANK YOU, FATHER, FOR THE BEAUTIFUL WEATHER YOU'VE BLESSED US WITH.
FATHER, WE ASK THAT YOU BE WITH THOSE WHO HAVE LOST LOVED ONES, GIVE THEM COMFORT.
BE WITH ALL THOSE WHO ARE SICK IN BODY, MIND, AND SPIRIT. HEAL THEM.
WE ASK FOR SPECIAL ATTENTION TO OUR SUPERVISOR, MR. BROWN, WHO IS STRUGGLING WITH POST-OP COMPLICATIONS FROM HIS SURGERY.
BE WITH THIS BOARD, DEAR LORD, AND HELP US TO DO WHAT IS RIGHT AND JUST.
IN YOUR HOLY NAME, WE PRAY. AMEN.
>> THANK YOU. FOLKS, NOW WE'RE GOING TO MOVE INTO PUBLIC COMMENT PERIOD.
ANYONE LIKE TO SPEAK, PLEASE APPROACH.
GIVE YOUR NAME AND ADDRESS. YOU HAVE THREE MINUTES.
>> GOOD EVENING. MY NAME IS DONA COY, 13620 TAYLOR DRIVE, DISPUTANTA.
IT WAS ABOUT A YEAR AGO THAT THE COUNTY RESIDENTS WERE INTERVIEWING CANDIDATES FOR THE THREE OPEN BOS SEATS.
ONE OF THE QUESTIONS WAS ABOUT INDUSTRIAL COMMERCIAL SOLAR SITES IN OUR COUNTY, AND THE THREE SUPERVISORS SELECTED ALL STATED THAT THEY WERE NOT FOR ANYMORE INDUSTRIAL COMMERCIAL SOLAR SITES IN OUR COUNTY, UNLESS IT WAS IN THE AREAS CURRENTLY ZONED FOR INDUSTRIAL COMMERCIAL BUSINESS.
INDUSTRIAL COMMERCIAL SITES ADJACENT TO FAMILY HOMES IS NOT ACCEPTABLE.
REMEMBER THE ISSUES WITH RIVES ROAD AND THE HOME VALUES.
RESIDENTIAL SOLAR IS NOT THE SAME OR EQUAL TO INDUSTRIAL COMMERCIAL SOLAR SITES.
THE TIME IS NOW TO REVISE OUR POLICY BEFORE THE NEXT LEGISLATION SESSION.
WE NEED TO BE PROACTIVE ON THIS ISSUE INSTEAD OF GIVING UP ON IT.
IN JANUARY, RESIDENTS STARTED ASKING FOR OUR CURRENT SOLAR POLICY TO BE REVISED.
WE ARE CONTINUING TO ASK OUR ELECTED BOARD MEMBERS TO LISTEN TO US.
WE HAVE A GROUP OF RESIDENTS READY TO TACKLE THIS ISSUE.
THE PLANNING ZONING AND BOS TELL PEOPLE EVERY DAY WHAT THEY CAN AND CANNOT DO WITH THEIR PROPERTY.
WE WANT PRINCE GEORGE COUNTY TO CONTINUE TO EMBRACE THIS RURAL CHARACTER.
I HAVE A FEW ADDITIONAL QUESTIONS FOR THE BOARD.
WE NEED AN UPDATE ON THE WASTEWATER CAPACITY AGREEMENT WITH HOPEWELL.
I SEE THERE ARE A FEW SUBDIVISIONS HEADED TO THE PLANNING COMMISSION AND THE BOS.
WE HAVE THE SCHOOL'S WATER AND SEWER TO SUPPORT THESE DEVELOPMENTS.
ALSO, WHERE WE ARE WITH SINGLE DISTRICT MEMBERS AND TERM LIMITS. ONE OTHER LAST THING.
[00:05:04]
UNDER TONIGHT'S ORDER OF BUSINESS, AGENDA ITEM NUMBER 8 IS A REVOLUTION FOR EMINENT DOMAIN.THIS WAS PUT ON THE AGENDA WITH NO SUPPORTING DOCUMENTS.
I WOULD THINK THIS WOULD BE SOMETHING THAT HAS DOCUMENTATION, SO WE THE RESIDENTS KNOW WHAT'S GOING ON. THANK YOU.
>> THANK YOU, MA'AM. ANYBODY ELSE LIKE TO COME UP AND SPEAK, PLEASE APPROACH.
>> LINA MYERS, 8711 SECOND COURT, DISPUTANTA, 23842.
AS OF THIS AFTERNOON, THERE IS NO DOCUMENT POSTED ON A COUNTY WEBSITE ASSOCIATED WITH ITEM NUMBER 8 ON THE ORDER OF BUSINESS LIST.
IT IS TITLED RESOLUTION TO AUTHORIZE INITIATION OF EMINENT DOMAIN.
NOT EVEN THE TEXT OF THE SET RESOLUTION DOCUMENT IS POSTED.
THE BOARD WILL BE VOTING ON AUTHORIZING SOMETHING AS CONTROVERSIAL AS EMINENT DOMAIN ACTION, WHILE NO DOCUMENT IS PROVIDED TO THE GENERAL PUBLIC.
AS IT STANDS RIGHT NOW, THE GENERAL PUBLIC HAS NO IDEA WHAT ITEM 8 ON THE AGENDA RELATES TO AND WHO IT WILL AFFECT.
THIS IS NOT AN EVIDENCE OF OPEN GOVERNMENT OR TRANSPARENCY IN A SITUATION AS CRITICAL AS EMINENT DOMAIN.
IF THE BOARD WILL DO THIS TO A COMMERCIAL BUSINESS MATTER, THINK WHAT THEY CAN DO TO US, ME OR RESIDENTS.
SEPARATELY, I OFFER YOU A COMPILATION OF FOIA POLICIES FROM RANDOM LOCALITIES ACROSS THE COUNTRY.
THESE LOCALITIES HAPPEN TO HAVE THEIR FOIA POLICIES AND PRICING READILY AVAILABLE ONLINE, SO IT WAS EASY FOR ME TO FIND IT.
I SUGGEST THAT PRINCE GEORGE COUNTY TAKE A CONSIDERATION OF WHAT OTHER LOCALITIES HAVE FOR THEIR FOIA POLICIES.
I'LL TRY TO READ IT AS FAST AS I CAN, THANKS TO MY LIMITED TIME.
CITY OF VENTURA, CALIFORNIA HAS A PUBLIC ACCESS PORTAL.
THEY ASK YOU TO FIRST SEARCH ON THEIR PUBLIC ACCESS PORTAL TO SEE WHAT YOU ARE ALREADY REQUESTING.
MAYBE IT'S ALREADY AVAILABLE PUBLICLY.
SAME GOES FOR SCOTTSDALE, ARIZONA.
MANY PUBLIC DOCUMENTS AND DATASETS ARE AVAILABLE ON CITY WEBSITE TO ASSIST YOU WITH LOCATING THE INFORMATION.
I SUGGEST THAT PRINCE GEORGE COUNTY ESTABLISH A PUBLIC ACCESS PORTAL TO SAVE MONEY AND HASSLE TO RESIDENTS AND THE COUNTY BECAUSE THERE'S NO NEED TO SEARCH AND CHARGE FOR INFORMATION THAT HAS ALREADY BEEN PRODUCED TO SOMEONE ELSE.
THE POLICY OF FOIA IS TO PROMOTE INCREASED AWARENESS BY ALL PERSONS OF GOVERNMENTAL ACTIVITIES.
FOIA REQUIRES THAT THE LAW BE INTERPRETED LIBERALLY IN FAVOR OF ACCESS.
A PUBLIC BODY MAY MAKE REASONABLE CHARGES NOT TO EXCEED ACTUAL COST INCURRED.
NO PUBLIC BODY SHALL IMPOSE ANY EXTRANEOUS INTERMEDIARY SURPLUS FEES OR EXPENSES TO RECOUP GENERAL COSTS ASSOCIATED WITH CREATING OR MAINTAINING THE RECORDS ABOUT TRANSACTING GENERAL BUSINESS OF THE PUBLIC BODY.
THE FOIA ALLOWS US TO CHARGE THE ACTUAL COST.
IT CANNOT INCLUDE GENERAL OVERHEAD COST.
SAME THING GOES WITH BRISTOL, VIRGINIA.
THE CHARGE FOR THESE KINDS OF SERVICES SHALL BE $30 PER HOUR.
WHEN STAFF TIME EXCEEDS THREE HOURS TO RESPOND TO THE REQUEST, A TIME LOCK SHOULD BE MAINTAINED DESCRIBING THE TIME SPENT IN RESPONDING TO THE REQUEST.
DENVER, COLORADO. STAFF MAY BE CHARGED AT A RATE OF UP TO $41 PER HOUR.
THERE IS NO CHARGE FOR THE FIRST HOUR TO RESEARCH OR RETRIEVE RECORDS.
THE REQUESTER SHALL NOT BE CHARGED FOR THE FIRST 30 MINUTES EXPENDED TO FULFILL THE REQUEST.
>> MYERS, YOUR TIME IS UP, PLEASE.
>> I KNOW. CAN I PLEASE FINISH READING?
>> NO MA'AM, YOU CAN SUBMIT IT TO THE CLERK.
I'M ASKING YOU TO REFRAME AND RETURN TO YOU SEAT. THANK YOU.
ANYBODY ELSE LIKE TO COME UP AND SPEAK? SEEING NO ONE, I'LL CLOSE THE PUBLIC COMMENT PERIOD AND TURN IT BACK OVER TO THE BOARD.
NOW WE'RE GOING TO MOVE TO ADOPTION OF THE AGENDA. DO I HAVE A MOTION?
>> NEXT, I NEED A MOTION FOR THE CONSENT AGENDA.
[D. Consent Agenda]
>> LET'S NOW CALL THE ROLL, PLEASE?
>> NOW WE'RE GOING TO MOVE. WE HAVE A PRESENTATION FROM
[E. Presentations]
VACO CAPITOL REGION MILITARY ALLIANCE OF VIRGINIA.[00:10:04]
KATIE BOYLE, VACO DEPUTY DIRECTOR AND MISS BECKY MCDONOUGH'S IN THE HOUSE.>> GOOD EVENING. MR. CHAIR, MEMBERS OF THE BOARD, MEMBERS OF COUNTY STAFF AND GUESTS.
GOOD EVENING. THANK YOU SO MUCH FOR HAVING ME TONIGHT.
AS WAS MENTIONED, MY NAME IS KATIE BOYLE.
I'M THE DEPUTY DIRECTOR AT THE VIRGINIA ASSOCIATION OF COUNTIES, AND IT'S MY PRIVILEGE TO BE HERE WITH YOU TONIGHT TO CELEBRATE YOUR SUCCESS AND TO PRESENT YOU WITH A VACO ACHIEVEMENT AWARD.
WE'RE VERY GRATEFUL FOR PRINCE GEORGE COUNTY'S SUPPORT AND PARTICIPATION IN VACO.
WE KNOW YOU ALL ARE VERY FAMILIAR WITH OUR ORGANIZATION, BUT JUST TO PROVIDE A LITTLE BIT OF BACKGROUND ABOUT US FOR THOSE WHO MAY NOT BE AS FAMILIAR.
WE WERE FOUNDED IN 1934 TO SERVE AND SUPPORT YOUR EFFORTS AS COUNTY OFFICIALS.
WE SUPPORT COUNTIES THROUGH OUR STATE AND FEDERAL ADVOCACY WORK, OUR EDUCATIONAL PROGRAMS, MEMBER SERVICES, AND COMMUNICATIONS EFFORTS.
A LITTLE BIT ABOUT THE ACHIEVEMENT AWARD PROGRAM.
WE ESTABLISHED THIS ACHIEVEMENT AWARD PROGRAM IN 2003.
ITS GOAL IS TO RECOGNIZE COUNTIES THAT HAVE ADOPTED INNOVATIVE APPROACHES TO PROVIDING PUBLIC SERVICES.
THE VOLUNTEERED JUDGES THIS YEAR, WHO SPENT A LOT OF TIME SIFTING THROUGH A LOT OF GREAT PROGRAMS. THEY FOLLOWED SEVERAL GUIDING PRINCIPLES WHEN SELECTING WINNERS, INCLUDING WHETHER A PROGRAM OFFERS AN INNOVATIVE SOLUTION TO A PROBLEM, A SITUATION, OR THE DELIVERY OF SERVICES, WHETHER THE PROGRAM PROMOTES INTERGOVERNMENTAL COOPERATION OR COOPERATION WITH PRIVATE ENTERPRISE IN ADDRESSING A PROBLEM OR SITUATION, AND WHETHER THE PROGRAM PROVIDES A MODEL THAT OTHER LOCAL GOVERNMENTS CAN LEARN FROM OR IMPLEMENT IN THEIR OWN LOCALITIES.
THE ACHIEVEMENT AWARD PROGRAM HAS ALWAYS BEEN COMPETITIVE AND THAT WAS DEFINITELY THE CASE THIS YEAR.
WE HAD RECORD PARTICIPATION IN 2024.
OUR JUDGES HAD A REALLY DIFFICULT JOB, BUT THEY MANAGED TO SELECT 45 WINNERS FROM 32 COUNTIES.
YOU ALL ARE PART OF THAT 31% OF WINNING ENTRIES.
I'M ALSO PROUD TO SAY THAT THIS IS PRINCE GEORGE COUNTY SIXTH ACHIEVEMENT AWARD.
YOU ALL HAVE A TRACK RECORD OF EXCELLENCE THAT WE WANT TO RECOGNIZE AND CELEBRATE AS WELL.
TONIGHT, IT'S MY GREAT HONOR TO PRESENT YOU WITH A 2024 VACO ACHIEVEMENT AWARD FOR THE CAPITOL REGION MILITARY ALLIANCE, AND BECKY MCDONOUGH IS HERE TO TALK A LITTLE BIT MORE ABOUT THE PROGRAM.
I'M GOING TO TURN IT OVER TO HER.
>> THANK YOU. I APPRECIATE BEING HERE THIS EVENING.
IF YOU'VE LIVED IN THIS AREA FOR VERY LONG, YOU KNOW THAT CREATING A RELATIONSHIP WITH A MILITARY INSTALLATION IS DIFFICULT BECAUSE THE CONSTANT TRANSFER OF PEOPLE.
I'VE BEEN IN MY JOB NOW FOR 25 YEARS, AND I'VE TRIED OVER AND OVER TO DEVELOP THOSE RELATIONSHIPS THAT WOULD RESULT IN IMPACTFUL PROJECTS AND COLLABORATIVE EXPERIENCES.
UNTIL NOW, WE'VE NOT HAD A WAY TO DO THAT, THANKS TO THE DEDICATION OF THE CIVILIAN AID TO THE SECRETARY OF THE ARMY, MIKE FLANAGAN, AND THE LEANING IN OF PRINCE GEORGE COUNTY LEADERSHIP AND YOUR SUPPORT OF THE BOARD OF SUPERVISORS, WE WERE ABLE TO FAST TRACK THE CREATION OF WHAT'S CALLED A MILITARY AFFAIRS COUNCIL THAT WE'VE NAMED CARMA OR CAPITOL REGION MILITARY ALLIANCE.
IT WAS LAUNCHED ON FEBRUARY 1ST.
IT'S ALREADY BEEN RECOGNIZED BY THE GENERAL ASSEMBLY.
YOU'VE ALREADY SPOKEN BEFORE THE STATES MILITARY CAUCUS.
IT'S RECOGNIZED BY THE DEPARTMENT OF DEFENSE.
NOW WE CAN BE CONFIDENT THAT ANY ACTIVITIES OR PROJECTS THAT WE WISH TO UNDERTAKE THAT INVOLVE THE MILITARY AND THE LOCAL COMMUNITY THAT IT WILL GET THE ATTENTION OF THE GOVERNMENT, THE DEPARTMENT OF DEFENSE, AND THE NEIGHBORING COMMUNITIES BECAUSE IT'S BEEN SANCTIONED AND ADOPTED.
I JUST CONGRATULATE THE COUNTY FOR GOING FOR THIS RECOGNITION.
WE'RE ONE OF FOUR MILITARY AFFAIRS COUNCILS IN THE STATE OF VIRGINIA, AND OUR REGIONS NEVER HAD ONE, SO PIONEERS. CONGRATULATIONS.
>> IF I MAY JUST BRAG ON YOU ALL FOR A LITTLE BIT.
IN PREPARATION FOR VISITING TONIGHT AND READING A LITTLE BIT ABOUT THE PROJECT, I WAS SO PROUD TO SEE HOW MUCH YOU ALL HAD ACCOMPLISHED IN SUCH A SHORT AMOUNT OF TIME AND HOW MANY PARTNERS HAD COALESCED AROUND THIS SHARED MISSION.
YOU'VE ALREADY IDENTIFIED AND TAKEN STEPS TO ADDRESS SEVERAL MAJOR NEEDS IN YOUR COMMUNITY WITH YOUR GRANT APPLICATIONS, AND YOU'VE BUILT A STRUCTURE TO WORK TOGETHER INTO THE FUTURE.
I'M JUST REALLY PROUD TO BE HERE TO RECOGNIZE YOUR WORK.
MR. CHAIRMAN HAS A PLAQUE AT THE DAIS ON BEHALF OF VACO.
PLEASE ALLOW ME TO BRING CONGRATULATIONS ON BEHALF OF VACO, AND I HOPE TO BE BACK HERE NEXT YEAR TO RECOGNIZE YOU AGAIN.
>> [INAUDIBLE] FROM PHOTO OFF IN THE FRONT FOR THE BOARD MEMBERS.
[00:15:04]
THE TWO OF THEM.>> BEFORE WE MOVE INTO SUPERVISOR COMMENT, I BELIEVE MS. ERARD HAS ASKED TO BE RECOGNIZED.
MS. MYERS, I JUST WANTED TO ADDRESS SOME OF YOUR COMMENTS ABOUT THE AGENDA.
THERE IS A RESOLUTION POSTED ON THE AGENDA.
FOIA DOES NOT REQUIRE, NOR ARE THERE ANY OTHER LEGAL REQUIREMENTS AS TO WHEN ITEMS MUST BE POSTED ON THE AGENDA OR WHAT HAS TO BE INCLUDED.
HOWEVER, I WOULD LIKE TO POINT OUT THAT IN RESPONSE TO YOUR E MAIL ON THURSDAY AT INQUIRING ABOUT THIS TOPIC, AT 7:45 LAST NIGHT, I SENT YOU THE SAME INFORMATION THAT WAS SHARED WITH THE BOARD ABOUT THIS TOPIC AND SAID THAT THESE ARE BASICALLY THE HIGH POINTS.
YOU HAD ORIGINALLY ASKED FOR EVERYTHING, AND I POINTED OUT THAT THERE WOULD PROBABLY BE A CHARGE BECAUSE HAVING TO PULL EVERYTHING SINCE THE COUNTY'S BEEN NEGOTIATING FOR WELL OVER A YEAR WOULD REQUIRE SOME STAFF TIME TO PUT THAT TOGETHER.
I WOULD SAY THAT STAFF, MYSELF INCLUDED, REALLY WORK HARD TO TRY TO SHARE INFORMATION WITH YOU.
A LOT OF TIMES YOU HAVE QUESTIONS.
WE LOVE AND INVOLVED CITIZENRY.
BUT I GUESS IT'S UNFORTUNATE THEN WHEN IT COMES ACROSS AS CRITICISM, GIVEN THE SIGNIFICANT QUANTITY OF TIME.
FOR EXAMPLE, MS. DREW HAS SPENT PROBABLY HOURS PULLING INFORMATION TOGETHER AND ANSWERING QUESTIONS FOR YOU BECAUSE WE WANT TO BE TRANSPARENT.
IN ADDITION, THE THE FOIA POLICY THAT YOU QUOTED FROM FREDERICKSBURG AND BRISTOL, VIRGINIA IS NOTHING MORE THAN A PARROTING OF WHAT IS INCLUDED IN STATE LAW.
SO WE ARE ALREADY BOUND BY THAT LANGUAGE IN TERMS OF TRANSPARENCY. THANK YOU.
>> MR. CHAIR, JUST FOR THE RECORD, GENERAL PUBLIC ACCESS INFORMATION.
I DON'T HAVE A NUMBER REQUEST.
>> THANK YOU, MA'AM. THAT'LL BE NOTED.
ANYTHING ELSE? WE'LL MOVE INTO SUPERVISORS COMMENT.
I'M GOING TO START ON MY LEFT FROM MR. COX TONIGHT.
[F. Comments]
>> GOOD EVENING, EVERYBODY. THANK YOU FOR COMING OUT TONIGHT, AND FOR THE ONES THAT ARE WATCHING REMOTELY.
I'D LIKE TO GIVE KUDOS AGAIN TO OUR LAW ENFORCEMENT.
THEY'VE HAD SOME BUSY WEEKS, BEEN UPTICKING VEHICLE ACCIDENTS.
TIME IS GETTING READY TO CHANGE THE DEER ON THE MOVE.
SO PLEASE BE SAFE IF THEY'RE DRIVING AND ENJOY THE FALL WEATHER.
WE'RE NOT GOING TO HAVE MANY MORE DAYS LIKE TODAY AND TOMORROW.
[00:20:01]
>> YES. THANK YOU. THIS PAST WEEKEND WAS A BUSY WEEKEND IN PRINCE GEORGE.
WE HAD SO MANY EVENTS GOING ON THAT YOU COULD TAKE YOUR PICK AND HAVE A GREAT TIME.
WE HAD THE CZECH SLOVAK FESTIVAL FESTIVAL.
OF COURSE, WE HAD THE FARMERS MARKET AT THAT WE ALWAYS HAVE.
WE HAD SEVERAL CHURCHES WHO HAD BRUNSWICK STEWS, AND WE HAD THE HARVEST FESTIVAL THAT'S PUT ON BY PARKS AND REC.
SO THERE WAS JUST SO MUCH GOING ON, AND I'M SO PROUD OF PRINCE GEORGE.
ALL OF OUR CITIZENS CAN BE PROUD OF WHAT THEY DID AND THANK YOU.
>> GOOD EVENING, EVERYBODY. GLAD EVERYBODY CAME OUT TONIGHT.
THANKS FOR ALL THE PHONE CALLS WITH THE FAMILY ISSUE I HAD GOING ON THIS WEEK.
THAT INDIVIDUAL IS DOING BETTER.
JUST GOT BACK FROM VACATION AND LOOKED TO ROLLING MY SLEEVES UP AND GETTING BACK INTO THE ROLE AT THE COUNTY.
WE'VE GOTTEN SEVERAL PHONE CALLS ON SOME ISSUES, AND I'VE GOTTEN SOME OF THE ANSWERS, AND I'LL BE WORKING ON GETTING SOME MORE AND GETTING THOSE OUT TOO. WELL, [INAUDIBLE]
>> LIKE MR. COX SAID, THE DEERS ARE OUT.
BE CAREFUL, ESPECIALLY IF YOU TRAVEL EARLY IN THE MORNING.
SECOND THING IS, THE PERSON WHO THOUGHT, I DON'T KNOW WHO THE GENTLEMAN WAS.
APPARENTLY, A GENTLEMAN GOT THROWN FROM A MOTORCYCLE, RUNNING ABOUT 90 MILE AN HOUR.
HE GOT THROWN ABOUT NET 40 OR 60 FEET, AND HE HAD TO BE MEDEVAC.
HE WAS ON ONE OF THE REPO REPORTS.
I DON'T KNOW WHO WHO THE FELLOW'S NAME WAS.
HE HAD CRITICAL INJURIES, BUT HE WEREN'T LIFE THREATENING, SO HOPEFULLY HE'S DOING OKAY.
ON ANOTHER NOTE, IN RESPONSE TO THE COMMENTS.
SOMEBODY HAS SHOWN ME SOME FACEBOOK OR CONCERNED CITIZEN POST OR SOMETHING FROM THE LAST MEETING WHERE I TRIED TO EXPLAIN, AND THIS IS T.J SPEAKING.
I'M NOT SPEAKING FOR THE BOARD.
I READ ALL THE COMMENTS ABOUT THE CHICKENS, WANT TO DO WHAT YOU WANT TO DO WITH YOUR LAND.
I TRIED TO MAKE THE CROSS OVER FROM THAT TO WHEN YOU TURN AROUND AND YOU START TALKING ABOUT SOLAR.
I DID SAY I'M NOT IN FAVOR OF SOLAR.
I'M STILL NOT IN FAVOR OF SOLAR BECAUSE I DON'T THINK WE HAVE THE GRID TO SUPPORT IT NATIONWIDE, LET ALONE IN PRINCE GEORGE COUNTY.
HOWEVER, THAT'S T.J'S OPINION.
THAT'S NOT MY OPINION AS FAR AS HOW IT WEIGHS IN ON SOMEBODY ELSE.
I'VE GOT A NEIGHBOR RIGHT UP FROM THE STREET FROM ME WHO HAS GOT SOLAR PANELS IN HIS BACK YARD.
I THINK THE ANALOGY I MADE WITHOUT USING THAT AS AN EXAMPLE IN CASE SOMEBODY WANTS TO RIDE BY AND CHECK IT, THEY'RE THERE.
DO I HAVE THE RIGHT BECAUSE I DON'T WANT SOLAR TO TELL HIM HE CAN'T HAVE SOLAR ON HIS HOUSE, ON HIS ROOF, OR IN HIS BACK YARD, IF IT'S ON HIS PROPERTY? I FOLLOWED UP WITH THE COMMENT IF YOU THINK ABOUT IT.
IF YOU PAID TAXES, YOU'VE HAD PROPERTY.
IF YOU PAID TAXES ON THAT PROPERTY ALL YOUR LIFE, NOBODY WANTS TO FARM IT, KIDS DON'T WANT TO DO ANYTHING WITH IT, AND YOU MAY HAVE FOUND YOURSELF WHERE YOU NEED SOME RESIDUAL INCOME.
IT'S NO THREAT, CAUSE KEEP IN MIND, WE VOTED ONE DOWN AND WAS RIGHT IN THE MELLOW WITH HOUSES ALL AROUND IT.
HIS PROPERTY, HE'S PAID THE TAXES ALL HIS LIFE.
THAT'S A HARD DECISION TO SIT UP HERE AND MAKE AND TELL HIM, NO, HE CAN'T DO IT WHEN THE STATE IS PUSHING IT, AND THEY WILL SUBSIDIZE IT.
THE LAST COMMENT I MADE WAS THEY DID TABLE IT LAST YEAR, AND IT'S SUBJECT TO COME BACK UP IN 2025.
THE REASON I MADE THAT COMMENT IS, EVERYBODY CAN FUSS ALL THEY WANT AT THIS BOARD.
WE CAN TRY TO DO WHAT WE'VE GOT.
EVEN THE LIMITATION WE GOT NOW, MEN I HOLD UP IN COURT.
I'VE ASKED THAT QUESTION SINCE DAY ONE WHEN WE PUT THE PERCENTAGE ON THE LAND.
BUT IF THE IF IT GOES TO THE SEC, THAT IS GOING TO COMPLETELY BYPASS THE LOCALITIES.
SO MY BEST ADVICE TO YOU IS YOU CAN KEEP COMING AND TALKING TO US. THAT'S FINE.
I'M NOT SHOWING YOU, BUT YOU NEED BE TALKING TO YOUR GENERAL ASSEMBLY PEOPLE AND TELL THEM WHAT YOU DON'T WANT, AND THEY NEED TO FIGHT AGAINST.
WE'VE ALREADY SIGNED A LETTER AND SENT IT TO THEM, SAYING THAT WE OPPOSE IT.
WE DO NOT WANT TO BYPASS IN OUR LOCALITY.
I SORRY TO BE SO ABRUPT, BUT IT'S A LITTLE FRUSTRATED WHEN YOU TRY TO EXPLAIN SOMETHING BEST AND BEING STRAIGHT UP AND HONEST, AND PEOPLE WANT TO TAKE IT.
BUT PEOPLE CAN TAKE AND TWIST WHATEVER I SAY CAUSE I DON'T USUALLY LOSE ANY SLEEP OVER.
LET'S GET BACK TO THE BENNIS [INAUDIBLE]
>> MAY I EXPAND UPON THAT SO THAT THE PUBLIC UNDERSTANDS.
THERE'S A REAL PUSH AT THE STATE LEVEL FOR THE APPROVAL OF SOLAR FACILITIES TO BE GIVEN TO THE STATE TO BYPASS LOCALITIES BECAUSE NOBODY LIKES THE SOLAR FACILITIES,
[00:25:08]
AND THE SOLAR COMPANIES HAVE A LOT OF LOBBYISTS WHO ARE COMPLAINING ABOUT HOW HARD IT IS TO GET A SOLAR FACILITY APPROVED.SO I JUST WANT TO UNDERSCORE THAT IT IS REALLY, REALLY IMPORTANT TO CONTACT YOUR STATE REPRESENTATIVES BECAUSE LAST YEAR, THEY ALMOST GOT A BILL THROUGH THAT WOULD HAVE GIVEN THE AUTHORITY TO APPROVE THEM TO THE STATE CORPORATION COMMISSION AND WE WOULD HAVE NOTHING TO SAY.
>> YOU GOOD. THANK YOU, MS. ERARD.
WE'LL MOVE TO THE COUNTY ADMINISTRATORS COMMENTS, MR. STOKE.
>> MR. CHAIRMAN, A FEW DATES UPCOMING PLANNING COMMISSION MEETING THIS THURSDAY, OCTOBER 24.
A BIG DAY THIS SATURDAY COMING UP, THE PRINCE GEORGE FARMERS MARKET.
IT'S THE FALL FESTIVAL AND THE FINAL MARKET FOR THE YEAR, 9:00-5:00 AT SCOTT PARK.
THE RICHARD BLAND COLLEGE ANNUAL PECAN FESTIVAL IN THE PECAN GROVE, RICHARD BLAND COLLEGE, 11:00 -5:00, AND TRUNKER TREAT HOSTED BY PGHS, FOR PRINCE GEORGE COUNTY SCHOOL STUDENTS AT THE PRINCE GEORGE RWERTON CLUB FROM 5:00 -8:00.
EARLY VOTING DOES BEGIN THIS SATURDAY, OCTOBER 26, AND ALSO SATURDAY, NOVEMBER 2, FROM 9:00 -5:00.
AS OF RIGHT NOW, WE'RE AT ABOUT 21% OF VOTING OUT THERE IN THE PUBLIC. THANK YOU, MR. CHAIRMAN.
>> FOLKS, NEXT, WE'RE GOING TO MOVE TO REPORTS.
[G. Reports]
MR. DEAN SIMMONS, GENERAL SERVICES IS GOING TO DISCUSS COMMUNITY CLEANUP DAY.>> GOOD EVENING, CHAIRMAN WEBB, MEMBERS OF THE BOARD. BRAD, MR. STOKE. I COME BEFORE YOU TONIGHT AS I REPORT ON THE ANNUAL CLEAN COMMUNITY DAY.
WAIT FOR THIS FIVE SHOW TO POP UP HERE.
WE STARTED HAVING A CLEAN COMMUNITY DAY IN 2008.
IT WAS ORIGINALLY CALLED THE HOUSEHOLD HAZARDS WASTE DAY OR AMNESTY DAY AND PRINCE GEORGE COUNTY CITIZENS.
SO WE'VE BEEN HAVING THIS FOR 16 YEARS.
ON THIS DAY, THE RESIDENTS CAN DISPOSE OF HOUSEHOLD HAZARDOUS WASTE, TIRES, SHREDDING, AND CERTAIN UNWANTED ITEMS WITHOUT CHARGE.
BUSINESSES ARE NOT PERMITTED TO DISPOSE OF ITEMS AND WE HAVE TWO LOCATIONS THAT WE DO THIS AT.
>> WE DO IT AT THE POLICE STATION, AND WE DO IT AT THE PRINCE GEORGE CONVENIENCE CENTER ON UNION BRANCH ROAD.
THE POLICE LOCATION, WE JUST TAKE MOSTLY TIRES, SHREDDING, HOUSEHOLD WASTE.
ANY OTHER STUFF HAS TO GO TO THE UNION BRANCH.
THE TRAFFIC NUMBERS THROUGH THE POLICE PARKING LOT HAS NOT INCREASED A LOT.
IT'S BEEN STEADY AND THROUGH THE YEARS.
HOWEVER, IN THE PAST FEW YEARS, WE'VE SEEN A SUBSTANTIAL INCREASE IN THE TRAFFIC AT UNION BRANCH.
WE'VE ALSO SEEN AN INCREASE IN, LIKE, BOX TRUCKS, DUMP TRUCKS AND LARGE UTILITY SIZE TRAILERS LOADED WITH ALL DIFFERENT TYPES OF MATERIALS TO BE DUMPED ON THAT DAY.
THIS IS CALLS. LAST YEAR, I KNOW WE RECEIVED COMPLAINTS BECAUSE THERE WAS A THREE MILE BACK REPORTED THREE MILE BACKUP GETTING INTO THE UNION BRANCH.
ALSO WITH THE ACCESS GOING INTO THE UNION BRANCH, IT'S HARD FOR THE TRUCKS TO TAKE THEM TO TAKE THE DUMPSTERS OFF SITE ONCE THEY GET FULL, THEN THEY CAN'T GET BACK TO THE LOCATION.
SO IT MAKES IT HARD ON THE STAFF THERE BECAUSE THEY HAVE TO TRY TO GET, PILE STUFF UP AND THEN LOAD AND THEN LOAD IT AND ALL.
BECAUSE THERE'S BEEN SUCH A LONG WAIT LINE IN CONVENIENCE, WE'VE ACTUALLY HAD TO HOLD IT OVER BECAUSE NOBODY WANTS TO SIT IN LINE FOR 3 HOURS AND THEN WE SHUT IT OFF AT 4:00 AND THEN SAY, ALL RIGHT, EVERYBODY'S GOT TO GO HOME.
SO WHAT WE DID LAST YEAR, WE WENT TO THE END OF THE LINE AT THE TIME IT WAS SUPPOSED TO CLOSE AND SAY, YOU'RE THE LAST GUY, AND IF ANYBODY PULLS UP BEHIND, YOU TELL THEM THAT NOBODY ELSE WILL BE TAKEN.
SO THE WAY WE WERE ABLE TO SERVICE EVERYBODY THAT WAS IN LINE AT ON TIME.
[00:30:08]
LAST YEAR, WE RECEIVED FUNDING EVERY YEAR FROM DEQ.WE PLAY FOR A LITTER PREVENTION GRANT, AND THE AMOUNT VARIES FROM YEAR TO YEAR.
LAST YEAR, WE RECEIVED 22,000 $999.93.
THE TOTAL COST FOR THE EVENT COST US $34,316.79.
SO THE COST TO THE COUNTY WAS $11,316.86.
LIKE I SAID, THE ISSUES THAT WE HAVE CONCERNS THAT IS A LONG BACKUP OF VEHICLES AT UNION BRANCH CAUSING DELAYS FOR THE TRANSFER OF TRUCKS.
THERE'S NO PLAN AND TO IMPROVE THE ENTRANCE TO UNION BRANCH ROAD TO HANDLE THE VOLUME OF THE TRAFFIC FOR THIS ONE DAY.
>> I GOT TO TALKING AND GOT MY SLIDES.
SO WHAT WE HAVE IS THREE OPTIONS.
THE FIRST OPTION IS, WHAT WE'RE ASKING FOR HERE IS GUIDANCE FROM THE BOARD ON THE POLICY THAT WE WANT TO CONSIDER FOR THIS EVENT.
OPTION 1 IS TO KEEP HAVING IT LIKE WE'VE BEEN HAVING IT NORMALLY, AND AT THE TWO LOCATIONS.
WITH THE POLICE DEPARTMENT JUST TAKING THE SPECIAL ITEMS AND THE UNION BRANCH LOCATION TAKING ALL ITEMS. WE'RE THE ONLY LOCALITY THAT DOES THIS IN THE RICHMOND AREA.
WE BELONG TO THE CENTRAL VIRGINIA WASTE MANAGEMENT ASSOCIATION, AND I SAID ON THAT BOARD, A LOT OF LOCALITIES HAVE TIRES, THEY'LL TAKE TIRES, OR THEY TAKE ELECTRONICS, OR THEY TAKE MATTRESSES, CERTAIN DAYS OF THE YEAR.
BUT WE'RE THE ONLY ONES THAT ACTUALLY DO A [INAUDIBLE] THAT ALL THE TRASH ON THAT DAY AND [INAUDIBLE] COUNTY IS PAYING FOR.
SO IF YOU TAKE IT TO UNION BRANCH, NO MATTER WHAT IT IS, WE DON'T CHARGE THAT DAY.
THE PROVIDER CHARGES US FOR THE TONNAGE, AND THAT'S WHERE THE COSTS COME FROM, BUT WE DON'T CHARGE THE RESIDENTS FOR THAT DAY.
OPTION 1 IS TO CONTINUE HAVING IT THE WAY THAT WE'VE BEEN HAVING IT.
OPTION 2 WOULD BE TO JUST HAVE IT AT ONE LOCATION LIKE HERE AT THE POLICE DEPARTMENT AND KEEP GOING LIKE WE DO WITH THE TIRES OR THE THE SHREDDING AND THE HOUSEHOLD WASTE ONLY.
OPTION 3 IS TO DISCONTINUE HAPPEN EVENT.
I'VE ALSO INCLUDED IN THE REPORT THAT WAS PROVIDED TO ALL EARLIER THIS YEAR FROM THAT DAY, WHICH THE NUMBERS OF THE VEHICLES AND EVERYTHING THAT WE'VE SEEN TRAFFIC ON THAT DAY.
>> NOT REALLY QUESTIONS. I GUESS IT IS A QUESTION.
HAVE YOU ALL THOUGHT ABOUT DOING A SYSTEM WHERE EVERYBODY GETS IT.
INSTEAD OF HAVING IT ON ONE DAY, ME, WHO LIVES AT 4813 TAX ROAD PICKS THE PHONE UP AND CALLS AND SAYS, HEY, I'D LIKE MY FREE DAY TODAY, AND GET A VOUCHER AND GO TO THE DUMP AND SAY, HERE YOU GO.
THAT WAY, WE DON'T HAVE THE TRAFFIC PROBLEMS AND THINGS LIKE THAT.
OR WOULD THAT BE A FINANCIAL NIGHTMARE?
>> WELL, IT WOULD BE A LOGISTIC NIGHTMARE AS FAR AS EVERY CITIZEN IN PRINCE GEORGE COUNTY, THEN AS FAR AS TRACKING THE COSTS, BECAUSE WE TRACKED THE COSTS FOR THAT DAY SO THAT THE GRANT PAYS FOR 90% OF IT.
LOGISTICALLY IT WOULD BE A NIGHTMARE TO DO.
>> OKAY. HOW ABOUT HAVING TWO DAYS INSTEAD OF ONE? DO YOU THINK THAT WOULD BREAK UP EVERYBODY TRYING TO GO THE SAME DAY?
>> WELL, IF IT'S THE BOARD'S WILL TO FUND IT.
THE FUNDING THAT WE GET FROM THE GRANT, WHICH WAS $22,000, IF YOU LOOKED AT ONE DAY COSTS $35,000, SO IF WE HAD IT TWO DAYS, YOU'RE GOING TO HAVE A $35,000 DAY TWICE, BECAUSE NOT EVERY RESIDENT USES THAT SERVICE ON THAT DAY.
>> WELL, I THINK A LOT OF IT, YOU'RE GOING TO HAVE PEOPLE WHO WAIT FOR THAT DAY TO COME AROUND, AND THEN THEY'RE GONNA CLEAN OUT THEIR ATTIC, THEIR GARAGE, EVERYTHING THEY'VE PACKED FOR A YEAR JUST TO GET A DEAL.
IF WE BROKE IT UP, YOU WOULDN'T HAVE AS MUCH TRASH GOING TO THE DUMP ON THE SAME DAY, I WOULDN'T THINK.
I KNOW IF WE DO AWAY WITH IT, IT'S GOING WIND UP IN THE DITCHES, AND THAT'S UNACCEPTABLE.
>> WE DID, AT ONE TIME, HAVE TWO DAYS.
WE HAD ONE IN APRIL AND ONE IN OCTOBER.
[00:35:03]
THE ONE IN OCTOBER WASN'T AS MUCH TRASH CAME, BUT IT WAS STILL ADDED COST TO THE COUNTY THAT IT WAS PROBABLY 90% OF THE ONE DAY, NOT 100% OF THE ONE DAY.IT WAS A LITTLE LESS TRASH, BUT IT STILL WAS AND AT THAT TIME, WE WERE ASKED TO CUT IT BACK TO ONE DAY BECAUSE OF COST.
>> YEAH, I'M GOOD. MR. SIMMERS, I GOT A COUPLE OF QUESTIONS.
I CAN MAKE MY OWN JUDGMENT, BUT I'LL ASK FIRST.
FIRST, IT SAYS IN HERE THAT STAFF HAVE NOT BEEN REQUIRED FOR IDS FOR CITIZENS.
>> AT THE UNION BRANCH LOCATION, THEY SAID BECAUSE THE TRAFFIC IS SO HEAVY THAT DAY AND GETS SO HECTIC THAT THEY TRY TO TAKE IDS, BUT THEY DON'T DO 100%.
UP HERE, WE HAVE STAFFING THAT WE MANAGE THIS SITE.
WE HAVE STAFFING TO MAKE SURE EVERYBODY HAS AN ID, EVERYTHING IS LOGGED IN.
THAT'S THEIR SITE THAT THEY MANAGE YEAR ROUND, SO THEY MANAGE IT AS THEY SEE FIT FOR THAT DAY.
BUT BECAUSE OF LINES AND THE TRAFFIC DOWN THERE, THEY SAID THEY JUST GET OVERWHELMED AND THEY DON'T TRACK IT AS WELL AS WE DO AT THE POLICE STATION.
>> WELL, IT WOULDN'T TAKE A LONG FOR THAT WORD TO GET OUT ON THAT.
TO ME, THAT'S SOMEWHERE THAT NEEDS TO BE IMPROVED.
IT'S NOT FOR ANYBODY WHO WANTS TO JUMP IN LINE AND TAKE SPACE AWAY FROM SOMEBODY ELSE.
MY SECOND CURIOSITY QUESTION IS, THE PICTURE YOU GOT SHOWN IN THIS PRESENTATION, MOST OF THOSE TIRES BETWEEN THAT DUMP BED ON THAT PICKUP, THAT DUALLY AND THAT TRAILER LOOK TO BE TRUCK TIRES.
DID YOU NOT SAY EARLIER THAT BUSINESSES ARE NOT ALLOWED TO TAKE ADVANTAGE OF THIS FREE [INAUDIBLE] DAY?
>> CORRECT. THEY'RE NOT SUPPOSED TO TAKE ADVANTAGE OF THE FREE, IT IS SUPPOSED TO BE JUST FOR RESIDENTS.
BUT THERE'S PEOPLE THAT LIVE IN THE COUNTY THAT HAVE LOG TRUCKS, FARM TRUCKS, AND STUFF LIKE THAT, AT ONE TIME, WE WOULD TAKE TRACTOR TIRES.
WE HAD ALL KINDS OF TRACTOR TIRES AND STUFF.
THE CONTRACTOR THAT TAKES THE TIRES SAID THEY WOULD NO LONGER TAKE THE TRACTOR TIRES.
THAT PICTURE MAY BE FROM A COUPLE OF YEARS AGO, BECAUSE THEY HAVE CUT DOWN ON THE TIRES.
>> OKAY, SO IF I'VE GOT A DUMP TRUCK, AND I'M RUNNING AS A BUSINESS, THAT DOESN'T QUALIFY ME AS NOT BEING ELIGIBLE FOR THIS FIRE DISPOSAL.
>> IF THEY COME THERE AND SHOW US THAT THEY HAVE A COUNTY ID AND THEY'RE A COUNTY RESIDENT, WE CAN'T ARGUE WITH THEM THAT CAME OFF YOUR BUSINESS.
>> I'M JUST MAKING A POINT FOR THIS.
>> BECAUSE MORE THAN ONE WAY IT'S GOING TO CUT.
>> RIGHT. WE'VE HAD INCIDENCES WHERE WE'VE KNOWN THAT STUFF THEY'VE CLEANED UP SITES AND BROUGHT MATERIALS TO US.
BUT WHEN THEY PROVIDE US WITH A COUNTY RESIDENTS ID THAT THEY LIVE IN THE COUNTY, AND THEY'RE SAYING THAT IT'S FROM THEIR RESIDENTS WE CAN'T ARGUE.
>> WELL, I PERSONALLY THINK IT'S SOMETHING WE NEED TO PROTECT FOR THE CITIZENS, BUT WE CAN'T AFFORD FOR IT TO BE ABUSED WITHOUT TRYING TO TAKE STEPS TO PUT SOME TYPE OF PARAMETERS, SAFEGUARDS IN IT WHENEVER WE CAN, TO PREVENT IT FROM BEING ABUSED TO THE POINT WHERE IT'S NOT GOING TO BE EFFECTIVE.
>> I MEAN, JUST LAST YEAR, WE HAD SOMEONE THAT WE TURNED AWAY THAT BROUGHT A BUNCH OF CHEMICALS THAT OWNED A CABINET SHOP OR SOMETHING IN THE COUNTY THAT BUT HE LIVED IN THE COUNTY, BUT HE OWNED A CABINET SHOP, AND WHEN HE CAME, HE SAID THESE CAME FROM MY SHOP.
>> HE PROBABLY WON'T TO TELL YOU THAT NEXT TIME HE COMES.
BECAUSE NOW HE KNOWS WHAT THE PASSWORD IS.
[LAUGHTER] THAT'S REAL LIFE, LET'S LEARN TO HAVE IT. WHAT'S THE PLEASURE OF THE BOARD?
>> WE HAVE PROBLEMS WITH BOX TRUCKS, DUMP TRUCKS, LARGE SOCIALIZED TRAILERS.
CAN WE NOT LIMIT WHAT WE ALLOW TO COME IN, SUCH AS A UTILITY TRAILER? THAT'S IT.
WE'RE NOT GOING TO ALLOW BOX TRUCKS.
WE'RE NOT GOING TO ALLOW DUMP TRAILERS.
AGAIN, THIS IS FOR HOUSEHOLD TRASH.
>> WE CAN ADVERTISE THAT WE WON'T ALLOW THOSE, WE CAN TRY TO LIMIT THEM.
>> YOU PUT A LIMIT 12 FOOT TRAILER AND THAT'S IT.
PUT A TAPE MEASURE ON IF YOU THINK IT'S OVER AND TURN THEM BACK IF YOU HAVE TO.
>> WE HAVE A RESIDENT THAT HAS A SMALL DUMP TRUCK THAT COMES EVERY YEAR THAT I KNOW HE'S A RESIDENT OF THE COUNTY, AND HE SAVES UP HIS STUFF, AND HE LOADS IT IN THAT DUMP TRUCK AND BRINGS IT DOWN THERE.
>> COULD WE SPREAD THE PICKUP POINTS? COULD WE MOVE LIKE, SAY AT COMPANY 6 ON CRATER, COULD WE PUT A DUMPSTER THERE FOR ELECTRONICS AND HAVE SOMEBODY MONITOR.
[00:40:04]
THAT WOULD TAKE PEOPLE OUT OF THE LINE THAT'S BRINGING TVS AND STUFF.YOU TRY TO GET SOME OF THE LOAD OFF OF UNION BRANCH, WE'RE TALKING ABOUT EVERYBODY IN THE COUNTY COMING TO UNION BRANCH AT ONE TIME ON ONE DAY.
IF WE COULD LOOK AT MAYBE PUTTING SOME DUMPSTERS IN OTHER PLACES AND MANAM AND SAY IT SPECIFICALLY FOR TELEVISIONS OR ELECTRONICS, THIS ONE IS FOR THIS, JUST TO TRY TO DO IT.
I PERSONALLY, I'M LIKE MR. PUGH.
I THINK IT SHOULD BE TWO DAYS A YEAR.
I KNOW IT'S NOT PROBABLY POPULAR WITH SOME PEOPLE, BUT I THINK IF WE DO MORE OF THEM, WE MAY SEE THE OVERALL COST CONTINUE TO TREND DOWN AS PEOPLE CLEAN OUT THEIR TRASH [LAUGHTER] AND GET IT OUT OF THE YARDS AND STUFF.
BECAUSE, AGAIN, I SEE TOO MUCH ON THE SIDE OF THE ROADS, COUCHES, MATTRESSES, DRESSERS.
IT'S A BURDEN ON THE POLICE DEPARTMENT TRYING TO WATCH THESE AREAS AND THEY COME IN THE COVER OF NIGHT, WE DON'T EVEN KNOW IF THERE PRINCE GEORGE RESIDENTS IS COMING INTO THE COUNTY, DUMPING THEM OFF THE TRUCKS.
AND THAT'S WHAT I WANT TO SEE. I WANT TO SEE OUR DITCHES SIDES OF OUR ROADS CLEAN IN THE COUNTY.
WE USED TO HAVE CLEAN AWARDS FOR THIS COUNTY.
WE HAVEN'T SEEN ANY OF THOSE IN QUITE A FEW YEARS, [LAUGHTER] BUT WE NEED TO LOOK AT GIVING MORE OPPORTUNITIES INSTEAD OF TAKING OPPORTUNITIES AWAY.
FOR $11,000, I THINK WE'RE GETTING A PRETTY GOOD BANG FOR OUR BUCK, BECAUSE IF THAT TRASH DIDN'T GO IN THAT DUMP ON THAT DAY, PROBABLY MAJORITY WOULD END UP ON THE SIDE OF THE ROADS.
>> WE DO UNDERSTAND IF WE HAVE A SECOND DAY, IT'S NOT GOING TO BE $11,000 BECAUSE WE'RE ONLY GOING TO GET A GRANT FOR THE ONE AMOUNT OF GRANT, NOT GOING TO GET A DOUBLE GRANT.
>> I DON'T THINK IT'LL BREAK THIS COUNTY TO KEEP OUR ROADS CLEAN.
>> IS THERE A WAY TO DO SAY, A DISTRICT 1 DUMP DAY AND A DISTRICT 2 DUMP DAY TO SPLIT IT UP?
>> WE CAN LOOK INTO ANY DIRECTION THAT Y'ALL WANT US TO BE INTO [INAUDIBLE].
>> THAT MIGHT BE BACK TO LOGISTICS, THOUGH.
BECAUSE NOTHING ON THE VEHICLES DESIGNATE WHETHER WE'RE DISTRICT 1 OR DISTRICT 2.
YOU'RE PRINCE GEORGE COUNTY BY YOUR LICENSE.
UNLESS YOU WENT BY YOUR ADDRESS.
CAN I PROPOSE THIS? CAN YOU LOOK AT SOME OPTIONS AND WE HAVE MORE DISCUSSION ON THIS?
>> WHEN YOU'RE LOOKING AT IT, LOOK AND SEE WHAT MAYBE OTHER LOCALITIES ARE DOING LIKE DANBURY.
>> WELL, LIKE I SAID [OVERLAPPING] THROUGH MY RESEARCH, NO OTHER COUNTY IS DOING THE AMNESTY FOR ALL THE TRASH ANY DAY.
THEY'LL DO MATTRESSES, THEY'LL DO TIRES, BUT NO COUNTY AND THE 13 COUNTIES THAT I COULD RESEARCH THROUGH CENTRAL VIRGINIA WASTE MANAGEMENT ASSOCIATION DOES AN AMNESTY DAY WHERE ALL TRASH IS FREE ON THAT DAY.
>> WELL, MR. PUGH HAD A POINT, I THINK IT WAS YOU.
IT MIGHT HELP IF WE WERE TO LOCATE DUMP FOR ELECTRONICS.
OPEN THE TAILGATE LIKE WHAT WE DO AT BURROUGHSVILLE, BUT THAT'S FOR TRASH LIKE DANBURY.
BECAUSE THEY'VE GOT TO GET OUT OF THE VEHICLE.
WHAT I'VE SEEN YOU GOT TO GET OUT OF VEHICLE AND PUT IT IN A 10 YARD ANYWAY IS WHERE THEY'RE DISPOSING OF IT ON A REGULAR BASIS, THERE ON THE RIGHT AS YOU GO IN.
JUST PUT SOME THOUGHT INTO IT AND COME BACK TO US.
>> [INAUDIBLE] AGREE WITH YOU ALL?
>> ALL RIGHT. NEXT, WE HAVE A ASSESSMENT UPDATE, MR. RANDY HORNE.
>> CHAIRMAN WEBB, MEMBERS OF THE BOARD, MR. STOKE, MR. ERARD.
THE REAL ESTATE ASSESSMENT UP DATE THIS EVENING WILL COVER CALENDAR YEAR 2024 FOR FISCAL YEAR 2025 AND CALENDAR YEAR 2025 FOR FISCAL YEAR 2026.
I AM RANDY HORNE WITH THE REAL ESTATE ASSESSOR'S OFFICE, AND DAVID HICKMAN WITH VISION GOVERNMENT SOLUTIONS IS HERE AND IS GOING TO BE WILLING TO ANSWER ANY QUESTIONS THE BOARD MAY HAVE FOLLOWING THE PRESENTATION.
AS YOU ARE AWARE, ON MARCH 26, 2024, THE BOARD APPROVED AN ORDINANCE THAT EXEMPTS THE REQUIREMENT FOR THE REAL ESTATE REASSESSMENT FOR FISCAL YEAR 2025.
ALSO ON MARCH 26, THE BOARD APPROVED AN AWARD OF
[00:45:02]
CONTRACT TO VISION GOVERNMENT SOLUTIONS TO UPDATE AND CORRECT THE CAMA SYSTEM AND TO PERFORM THE REAL ESTATE ASSESSMENT FOR FISCAL YEAR 2026.I'D LIKE TO START WITH DISCUSSING FISCAL YEAR 2025, AND THEN LATER IN THE PRESENTATION TO DISCUSS FISCAL YEAR 2026.
FISCAL YEAR 2025 COVERS THE PERIOD FROM JULY 1, 2024 THROUGH JUNE 30, 2025.
THE ASSESSMENT VALUES FOR FISCAL YEAR 2025 ARE COMPLETE IN THE VISION CAMA SYSTEM.
THE ASSESSED VALUE FOR MOST PROPERTIES REMAINED UNCHANGED FROM THE PREVIOUS FISCAL YEAR 2024.
THE ASSESSED VALUE FOR SOME PROPERTIES DIFFER FROM THE PREVIOUS YEAR, IF ONE OR MORE OF THE FOLLOWING CHANGES HAVE OCCURRED.
IF THERE WAS NEW CONSTRUCTION OF A BUILDING, DWELLING, ADDITION, ETC, IF THERE WAS A CHANGE IN THE LAND, SUCH AS REZONING, SPECIAL EXCEPTION, OR AN ACREAGE CHANGE, FOR EXAMPLE, A SPLIT, CONSOLIDATION, BOUNDARY LINE ADJUSTMENT OR RECORDED PLATE.
FOR PROPERTIES IN LAND USE, IF THERE WAS A CHANGE IN THE LAND USE CATEGORY, SUCH AS AGFORESTRY, OR HORTICULTURE, CORRECTIONS WERE NEEDED AS SOME INCORRECT CALCULATIONS OF THE LAND USE VALUES AND THE DEFERRED VALUES WERE DISCOVERED.
[NOISE] THE FISCAL YEAR 2025 LANDBOOK HAS NOW BEEN COMPLETED AND POSTED IN PDF FORMAT ON THE REAL ESTATE ASSESSORS PAGE OF THE COUNTY WEBSITE.
I MEET THE STATE REQUIREMENTS TO SIGN THE LANDBOOK AS ASSESSOR FOR FISCAL YEAR 2025.
ON THE AGENDA THIS EVENING, IS A RESOLUTION TO ASSIGN AN APPRAISER FROM VISION TO BE THE ASSESSOR FOR FISCAL YEAR 2026.
OUR OFFICE HAS BEEN WORKING VERY CLOSELY WITH VISION TO UPDATE THE ONLINE DATABASE WITH THE 2025 ASSESSMENT VALUES.
WE'RE HOPING TO HAVE THIS COMPLETED AS SOON AS POSSIBLE.
NOW ON TO FISCAL YEAR 2026, WHICH COVERS THE PERIOD FROM JULY 1, 2025 THROUGH JUNE 30, 2026.
THE ASSESSOR'S OFFICE IS WORKING CLOSELY WITH THE VISION PROJECT STAFF IN THE EFFORT TO UPDATE AND CORRECT THE CAMA SYSTEM.
WE CONSTANTLY ARE IN TOUCH WITH THEM AND HAVE MONTHLY MEETINGS AND SEVERAL MEETINGS IN BETWEEN.
VISION DATA COLLECTORS AND APPRAISERS ARE WORKING INDEPENDENTLY OF THE ASSESSOR'S OFFICE TO COMPLETE THE REASSESSMENT FOR FISCAL YEAR 2026.
VISION CURRENTLY HAS ONE APPRAISER AND TWO DATA COLLECTORS DOING SITE VISITS THROUGHOUT THE COUNTY FOR THE PURPOSE OF COLLECTING AND VERIFYING DATA.
>> THIS SLIDE SHOWS THE VISION PROJECT SCHEDULE FOR FISCAL YEAR 2026.
REGARDING THE FIRST TASK LISTED, INCOME AND EXPENSE SURVEYS WERE MAILED TO COMMERCIAL PROPERTY OWNERS BY VISION ON OCTOBER THE 7TH.
VISION WILL SEND THE DATA SURVEYS TO RESIDENTIAL PROPERTY OWNERS IN EARLY TO MID NOVEMBER.
A BREAKDOWN OF THE TASK AND THE TIMELINES CAN BE FOUND ON THE NEWLY CREATED VISION REASSESSMENT WEBSITE, WHICH I WILL PROVIDE INFORMATION ON SHORTLY.
SINCE THE REASSESSMENT WILL BE COMPLETED AFTER JANUARY 1, 2025, THE COUNTY WILL BE REQUIRED TO FILE AN EXTENSION WITH THE PRINCE GEORGE COUNTY CIRCUIT COURT.
I WILL BEGIN THE PROCESS OF THAT WITH MISS ART IN THE VERY NEAR FUTURE.
I LIKE TO TAKE A MOMENT TO DISCUSS THE FISCAL YEAR 2026 REASSESSMENTS AND THE BUDGET TIMELINE.
VISION IS SCHEDULED TO PROVIDE PRELIMINARY 26 VALUES TO THE ASSESSOR'S OFFICE ON JANUARY 31 OF 2025.
[00:50:07]
THE ASSESSOR'S OFFICE HAS SCHEDULED TO COMPLETE A REVIEW OF THE VALUES BY FEBRUARY THE 14TH.IF THESE KEY ITEMS ARE DELIVERED AND COMPLETED AS SCHEDULED, THERE SHOULD BE NO ADVERSE IMPACT ON THE FISCAL YEAR '26 BUDGET SCHEDULE.
STAFF CAN PROVIDE REVENUE ESTIMATES, INCLUDING REAL ESTATE TAX REVENUES SHORTLY.
A PRELIMINARY FISCAL YEAR '26 BUDGET CALENDAR WILL BE PROVIDED TO THE BOARD NEXT MONTH ON NOVEMBER THE 13TH.
PROPERTY OWNERS WILL HAVE THE RIGHT TO THE RIGHT TO APPEAL THE FISCAL YEAR '26 ASSESSMENTS IN THE FOLLOWING MANNER.
VISION WILL MAIL PRELIMINARY ASSESSMENT NOTICES TO PROPERTY OWNERS IN FEBRUARY 2025.
PROPERTY OWNERS CAN THEN SCHEDULE AN INFORMAL REVIEW WITH VISION TO ASK QUESTIONS, VERIFY INFORMATION, AND PRESENT FACTS ABOUT THE PROPERTY THAT AFFECT VALUE.
VISION WILL SEND INFORMAL NOTICES FOR PARCELS WITH CHANGES.
PROPERTY OWNERS CAN SUBMIT A FORMAL OFFICE APPEAL WITH OUR OFFICE, IF THEY ARE UNSATISFIED WITH VISIONS IN FORMAL REVIEW PROCESS.
WE WILL INVESTIGATE AND ATTEMPT TO RESOLVE ALL OFFICE APPEALS.
IF THE PROPERTY OWNERS DISPUTE THE ASSESSOR'S OFFICE RESOLUTION OF AN OFFICE APPEAL, THEY MAY APPEAL TO THE BOARD OF SUPERVISORS AND PREVENT THEIR OWN EVIDENCE OF MARKET VALUE.
THE BOARD OF EQUALIZATION HEARINGS ARE TYPICALLY,SCHEDULED IN JUNE, AND OUR GOAL IS TO REMAIN ON THE SAME SCHEDULE THIS UPCOMING YEAR.
LASTLY, PROPERTY OWNERS MAY APPEAL THE DECISION OF THE BOARD OF EQUALIZATION TO THE PRINCE GEORGE COUNTY CIRCUIT COURT.
VISION HAS SET UP A PRINCE GEORGE COUNTY REASSESSMENT WEBSITE.
THE WEBSITE PROVIDES PROPERTY OWNERS WITH INFORMATION ABOUT THE REASSESSMENT PROCESS AND ANSWERS FREQUENTLY ASK RATHER QUESTIONS.
A LINK TO THIS WEBSITE IS CURRENTLY ON OUR ASSESSORS PAGE ON THE COUNTY WEBSITE.
VISIONS CONTACT INFORMATION IS AVAILABLE ON THE WEBSITE, AND ANY QUESTIONS REGARDING THE FISCAL YEAR '26 REASSESSMENT, OWNERS CAN CONTACT VISION DIRECTLY.
FOR QUESTIONS ABOUT THE FY '25 ASSESSMENT VALUES OR ANY GENERAL ASSESSMENT QUESTIONS, WE ENCOURAGE PROPERTY OWNERS TO CONTACT OUR OFFICE.
THIS CONCLUDES THE PRESENTATION, AND WITH THE BOARD'S PERMISSION, I'D LIKE TO INVITE DAVID HICKMAN WITH VISION TO THE PODIUM AT THIS TIME.
>> THANK YOU. HERE TO ANSWER ANY QUESTIONS.
>> GOOD EVENING. I'M HERE TO ANSWER ANY QUESTIONS YOU MIGHT HAVE ABOUT THE PROGRESS OF STATUS, I THINK, RANDY.
>> I GOT ONE QUICK QUESTION FOR YOU.
I KNOW IT SAYS THE DATA AND INCOME EXPENSE SURVEY HAS BEEN MAILED FOR ALL COMMERCIAL PROPERTY?
>> WHAT DO WE HAVE IN PLACE IF THEY DON'T SEND ONE BACK BECAUSE MAIL SERVICES.
>> OUR STANDARD PROCESS AND EXPECTATIONS, WE TYPICALLY SEE ANYWHERE 10-20% RETURN AND WE CAN BUILD AN ECONOMIC MODEL OFF OF BASIS USING SURROUNDING AREAS AND SIMILAR.
ONE QUICK, INTERESTING NOTE, I'D LIKE TO MENTION, WE SET UP THE CALL LINE TO HANDLE THAT, WHICH WE WERE EXPECTING A PRETTY GOOD VOLUME.
BUT RANDY AND HIS TEAM HAVE WORKED REAL CLOSE WITH OUR TECHNICAL SIDE, GETTING YOUR WEBSITE UP AND RUNNING.
FROM THE TIME WE SENT IMES, WE SENT ABOUT 380 OF THE INCOME EXPENSE REFORMS. AS OF YESTERDAY MORNING, WE HAD 390 HITS ON YOUR WEBSITE.
HAVING THAT INFORMATION OUT THERE, I THINK, HAS DONE A LOT OF WORK IN TERMS OF MINIMIZING THE PHONE TRAFFIC TO YOUR OFFICE.
I'M VERY PLEASED WITH THE STATUS OF IT IN THE OFFICE, I THINK IS DOING GREAT, SO THANK YOU.
>> OVERALL, HOW'S THE REASSESSMENT GOING?
>> A LOT OF WHAT WE'VE BEEN DOING UP UNTIL THIS POINT IS CLEANING UP DATA.
WE GET THE INCOME AND EXPENSE FORMS RETURNED.
[00:55:03]
THAT'S WHEN WE'LL START GENERATING VALUE.THEN THE SECOND PIECE, ALL RESIDENTS WILL GET A MAILER THAT GIVES THEM THE INFORMATION THAT WE HAVE TO DATE AND ALLOW THEM TO MAKE CORRECTIONS BEFORE NOTICES GO.
IT'S DATA CLEANSING RIGHT NOW, AND THEN WE'LL GET TO WHERE WE START GENERATING VALUES.
THAT'LL BE THE LAST THREE MONTHS.
>> I GOT A QUESTION FOR YOU. I CONFIDENT FOR YOU ON THAT SCHEDULE, THE TIMELINE?
>> I STILL FEEL REALLY GOOD ABOUT IT. I DO.
>> YOU FEEL LIKE YOU'RE SLIPPING, THERE ARE OTHER MEASURES THAT CAN BE TAKEN TO MAKE IT?
>> THERE ARE. WE HAVE ADDITIONAL STAFF THAT WE CAN BRING IN.
RIGHT NOW, WE ARE RIGHT ON THE TIMELINE.
EVERYTHING IS HAPPENING ACCORDING TO THE SCHEDULE.
I DON'T FORESEE ANYTHING IN THERE.
AS RANDY MENTIONED, FROM THE BEGINNING, WE KNEW THAT WE WOULD BE DELIVERING VALUES ON OR ABOUT MARCH 31ST, I THINK IS WHERE WE ARE, AND WE'LL BE COORDINATING WITH YOU AND THE COUNTY ADMINISTRATOR TO FORMALLY ASK FOR AN EXTENSION OF THE JANUARY 1 DATE.
>> ALL RIGHT. ME PERSONALLY, I DON'T PARTICULARLY CARE TO DRIVE A CAR BLIND.
I LIKE TO KNOW WHAT'S IN FRONT OF ME.
>> THE PROJECT SCHEDULE IS UP THERE AND WHERE WE ARE.
IT'S IN THE PRESENTATION OF WHERE WE ARE GOING TO BE.
WE'LL BE SENDING ALL THE NOTICES OUT THERE FOR EVERYONE AND EVERYTHING THAT WE GET WE POST ONLINE.
>> MISS TORN, THANK YOU AND YOUR STAFF.
>> THANK YOU VERY MUCH. IS THERE ANY OTHER QUESTIONS I CAN HELP ANSWER?
>> ALL RIGHT. NEXT, WE HAVE THE VBRS P GRANT, HOPEWELL WASTEWATER ALLOCATION UPDATE FOR MR. HOLCOMB.
>> GOOD EVENING, CHAIRMAN WEBB, MEMBERS OF BOARD.
I WANT TO JUST BRIEFLY MAKE YOU AWARE THAT AS WE PREPARE THIS PRESENTATION FOR TONIGHT, WE WERE STILL MEETING WITH THE CITY OF HOPEWELL AND HAVING DISCUSSIONS ABOUT THIS UPDATE AS RECENTLY AS YESTERDAY.
THERE ARE SOME UPDATES BASED ON WHAT'S BEEN PRESENTED IN THE BOARD REPORT THAT WE WILL GO OVER TODAY TO GIVE YOU THE MOST UP TO DATE INFORMATION.
AS YOU KNOW, IN DECEMBER OF 2023, I'LL SPEAK TO IT ANYWAYS.
BUT DECEMBER 23, THE BOARD AUTHORIZED THE APPLICATION FOR VIRGINIA BUSINESS READY SITES PROGRAM GRANT.
THIS GRANT IS ADMINISTERED BY THE VIRGINIA ECONOMIC DEVELOPMENT PARTNERSHIP, AND THEY PARTNER WITH PROS THE PROGRAM PARTNERS WITH LOCALITIES AND UTILITIES TO HELP FUND INFRASTRUCTURE PROJECTS.
THE GOAL IS TO BUILD SITES THAT ARE READY FOR MANUFACTURERS AND EMPLOYERS TO EXPAND HERE IN THE COMMONWEALTH TO SUPPORT INDUSTRIES.
IN THIS PARTICULAR ROUND, THE ONE OF THE REQUIREMENTS IS THE INDUSTRY HAD TO HAVE A AT LEAST 100 CONTIGUOUS ACRES TO WORK WITH.
WE SUBMITTED THE APPLICATION, AND IN JUNE OF 2024, VDP AS THEY WERE GETTING CLOSE TO MAKING ANNOUNCEMENTS, SHARED WITH US, AND WE ALSO SHARED WITH THIS BOARD, SOME OF THE COMMITMENTS THAT WE WOULD HAVE TO MAKE TO ACCEPT ONE OF THOSE GRANTS, AND I'LL SHARE WHAT THOSE ARE ON THE NEXT SLIDE.
THEN ON AUGUST 8TH, GOVERNOR GLENN YOUNGKIN ANNOUNCED AN AWARD OF $10 MILLION IN VBRSP GRANTS TO PRINCE GEORGE TO CONSTRUCT A FIVE MILLION GALLON PER DAY PUMP STATION AND A FORCE MAIN THAT WOULD DISCHARGE TO THE HOPEWELL WATER RENEWAL FACILITY.
COMBINED WITH POTENTIAL DEVELOPER CONTRIBUTIONS, THERE'S A POTENTIAL FOR $15 MILLION IN FUNDING FOR INCREASED WASTE WATER CAPACITY TO SERVE THE SOUTHPOINT BUSINESS PARK AND CROSS POINT CENTER.
TO UPDATE YOU ON THE STATUS OF THE PROJECT.
THE BOARD, PREVIOUSLY, AWARDED THE ENGINEERING SERVICES BACK IN NOVEMBER OF 2022, AND THE DESIGN OF THE GRAVITY INTERCEPTOR AND THE PUMP STATION THAT WILL SERVE THIS PROJECT IS ABOUT 90% COMPLETE.
THE FORT MAIN IS CURRENTLY ON HOLD UNTIL WE CAN ENSURE THAT HOPEWELL CAN IN FACT MEET THE ALLOCATION REQUIREMENTS THAT ARE NECESSARY TO SEND THE WASTEWATER TO THEIR FACILITY.
SOME OF THE COMMITMENTS THAT THE VDP DOES REQUIRE TO SERVE THIS PARTICULAR SITE IS TO COMMIT TO SUPPLY AND TREAT TWO MILLION GALLONS PER DAY OF WATER AND WASTEWATER AT THIS SITE.
THIS REQUIRES THE FOLLOWING PROJECTS TO BE COMPLETED, WHICH ONE OF THEM IS THE RIVER ROAD TANK AND PUMP STATION, AND THE RIVER ROAD TRANSMISSION MAIN PROJECT TO SUPPLY THE TWO MILLION GALLONS PER DAY OF WATER TO THE SITE.
THE RIVER ROAD TANK AND PUMP STATION WILL BE DISCUSSED LATER TODAY, GIVE AN OPPORTUNITY TO AWARD THAT PROJECT.
THEN A COMMITMENT TO COMPLETE THIS FIVE MILLION GALLON PER
[01:00:01]
DAY PUMP STATION ENFORCE MAIN TO HOPEWELL.WE'RE EFFECTIVELY CALLING IT NOW THE ROUTE 156 REGIONAL PUMP STAT AND ENFORCE MAIN.
FINALLY, THERE'S ALSO GOING TO BE AN AGREEMENT THAT'S NECESSARY WITH THE CITY OF HOPEWELL AND THE HOPEWELL RENEWAL THAT ALLOWS THE COUNTY TO CONVEY A MINIMUM OF TWO MGD.
THAT'S THE REQUIREMENT OF THE GRANDS TWO MGD.
BUT WE ARE SEEKING FIVE MILLION GALLONS PER DAY BECAUSE THIS FACILITY, THIS PROJECT IS SUPPOSED TO MEET OUR FUTURE 30-YEAR GROWTH PLAN.
SO WE'RE LOOKING FOR FIVE MILLION GALLONS PER DAY OF CAPACITY AT THE HOPEWELL WATER RENEWAL.
THAT'S WHY WE'RE SEEKING FIVE FROM THEM.
THIS AGREEMENT MUST BE IN PLACE BY APRIL 1ST OF 2025.
FINALLY, AN AGREEMENT BETWEEN THE COUNTY AND THE SILVERMAN GROUP.
THEY ARE THE DEVELOPER OF THIS PARTICULAR PROPERTY THAT THE PROJECT IS TO SERVE.
THEY ARE TO RESERVE 100 ACRES OF LAND FOR A SALE OPPORTUNITY AT AN AGREED UPON PRICE FOR THE PRIORITY SECTORS FOR AT LEAST THREE YEARS AFTER THE EXECUTION OF THE PERFORMANCE AGREEMENT, AND THAT PERFORMANCE AGREEMENT IS GOING TO BE WITH VDEP, WHICH IS REQUIRED TO HAVE THAT PERFORMANCE AGREEMENT, AMONG OTHER THINGS, WILL DEFINE ALL THE WASTEWATER AND WATER CAPACITIES THAT ARE NECESSARY FOR THAT SITE.
FINALLY, THERE IS A POTENTIAL TO TRY TO FAST TRACK THIS PROJECT..
THE VDP IS REQUESTING THAT WE HAVE IN PLACE, IF NECESSARY, ANY TYPE OF MEASURES ALLOW US TO DO JUST THAT ANY TYPE OF PROCUREMENT METHODS, EITHER DESIGN BUILD, ENGINEERING PROCUREMENT, CONSTRUCTION TYPE, EPC TYPE PROCUREMENT THAT ALLOWS THE PROCESS TO MOVE FASTER.
TYPICALLY, YOU DO THAT WHEN YOU'RE BEHIND IN DESIGN OR DESIGN HASN'T STARTED.
A LOT OF OUR DESIGN HAS STARTED, SO THERE MAY NOT BE A NEED FOR THAT IF WE CAN FINISH THE FORCE MAIN DESIGN IN RELATIVELY QUICK FASHION.
OF COURSE, THE VDP REQUIRES US BECAUSE THEY ARE LOOKING FOR A RETURN ON THEIR INVESTMENT AS SOON AS POSSIBLE.
THEY WANT TO SEE THE NEW JOBS COMING HERE TO THE COUNTY..
THE UPDATE FROM YESTERDAY'S CONVERSATIONS, WE HAVE NOT YET COMMITTED TO ACCEPTING THESE GRANT FUNDS FROM EDP, IN PART BECAUSE WE STILL NEED TO MAKE SURE THAT HOPEWELL CAN SUPPLY THE WASTEWATER CAPACITY THAT PRINCE GEORGE NEEDS.
BASED ON THESE DISCUSSIONS THAT WE'VE HAD, THEY ARE VERY SUPPORTIVE IN TRYING TO GIVE US THE ALLOCATION, AND THEY ARE WORKING TOWARDS THAT END.
CURRENTLY, THEY DO FEEL MORE COMFORTABLE ABOUT TWO MGD VERSUS THE FIVE MGD.
BUT AGAIN, FROM OUR STANDPOINT TO MEET OUR FUTURE REQUIREMENTS, WE ARE DEFINITELY SEEKING THE FIVE MGD.
OUR MAIN CONCERNS ARE WITH HOPEWELL'S CURRENT CAPACITIES.
WE BASED ON THE 1995 AGREEMENT FOR THE HOPEWELL WATER RENEWAL FACILITY, HOPEWELL HAS A CERTAIN CAPACITY THAT'S AVAILABLE TO THEM.
RIGHT NOW, WE BELIEVE THAT THEY'VE USED ALL OF THAT CAPACITY AND OTHER AGREEMENTS AND OTHER COMMITMENTS THEY'VE MADE TO NOT ONLY THE COUNTY, BUT ALSO PORT GREG ADAMS, THE FEDERAL CORRECTION CENTER, AS WELL AS VIRGINIA AMERICAN WATER AND OTHERS.
THERE NEEDS TO BE SOME STUDY TO MAKE SURE THAT ANY AGREEMENTS THAT THEY HAVE IN PLACE ARE STILL VALID, THAT THEY ARE NOT SEEKING TO GET ANY ADDITIONAL CAPACITY OR ALLOCATIONS OF THAT PLANT FROM ANOTHER MEMBER OF THAT PLANT.
AGAIN, THE 1995 AGREEMENT THAT ADDRESSES THE PLAN ALLOCATION EXPIRES IN JULY OF 2025, AND HOPEWELL HAS REQUESTED THAT WE TRY TO EXTEND OUR APRIL 1ST DEADLINE TO TRY TO ALLOW THEM TIME TO MODIFY THAT AGREEMENT TO ADDRESS THESE CAPACITY CONCERNS.
WE HAVE REACHED OUT TO EDP AND MADE THAT REQUEST.
WE'LL HAVE FURTHER CONVERSATIONS WITH THEM NEXT WEEK TO SEE WHAT REQUIREMENTS MAY BE, IF THEY DO ALLOW US TO EXTEND IT.
I'M NOT SURE WHAT THOSE ARE YET.
WHEN I DO, I'LL BE HAPPY TO COME BACK AND UPDATE THE BOARD.
BUT IF THEY DO NOT EXTEND THAT DEADLINE, THEN WE'LL BE LOOKING FOR A TRANSFER HOPEFUL, WE'LL NEED TO LOOK FOR A TRANSFER OF ALLOCATIONS FROM ONE MEMBER OF THE PLANT TO THE CITY TO ALLOW US TO GET THAT FULL FIVE MILLION GALLONS PER DAY OF ALLOCATION THAT WE NEED TO BUILD THIS PROJECT.
AGAIN, THAT WOULD HAVE TO BE IN PLACE BEFORE APRIL 1ST.
PRIOR TO ANY NEW AGREEMENT WITH THE COUNTY, HOPEWELL DOES DESIRE TO PERFORM A CAPACITY STUDY OF THE EXISTING PLANT TO DETERMINE WHETHER OR NOT IF THEY DO ANY NEW FLOWS THAT ARE COMING TO THE PLANT FROM PRINCE GEORGE COUNTY DOESN'T HAVE ANY IMPACT TO THE PLANT ITSELF IN MEETING ITS PERMIT DISCHARGE LIMITS.
THE CITY HAS REQUESTED A COUNTY ASSIST IN PAYMENT OF THAT STUD.
ON THIS SLIDE, YOU CAN SEE THAT THAT COST IS $26,263.
I WILL LEAVE IT TO THE BOARD IF THEY DECIDE TO ASSIST IN MAKING
[01:05:04]
ANY CONTRIBUTION TO THE CITY TO HELP PAY FOR THAT STUDY.THAT STUDY IS EXPECTED TO TAKE ABOUT TWO MONTHS TO COMPLETE, AND THEY HAVE NOT STARTED A STUDY AT THIS POINT.
THEY'RE LOOKING FOR ASSISTANCE BEFORE THEY MAKE THAT DETERMINATION WHEN THEY'LL START.
WE ARE NOW, ESSENTIALLY, FIVE MONTHS AWAY FROM MEETING THIS APRIL 1ST DEADLINE WITH A TWO-MONTH STUDY, AND THEN STILL AGREEMENTS THAT HAVE TO BE PUT IN PLACE.
AGAIN, THE PURPOSE OF THIS UPDATE IS TO MAKE YOU AWARE THAT WE HAVE THE OPPORTUNITY FOR THE $10 MILLION, AND WE ARE FIVE MONTHS AWAY FROM HAVING HAVE EVERYTHING IN PLACE TO MAKE SURE THAT WE KEEP THAT $10 MILLION, AS WELL AS A POTENTIAL FIVE MILLION DOLLARS CONTRIBUTION FROM A PRIVATE DEVELOPER.
SO IF THERE'S ANY OTHER OPPORTUNITY THAT YOU WOULD LIKE FOR STAFF TO SEEK WITH THE CITY OR ANY OTHER OPPORTUNITY, I'D BE HAPPY TO TAKE DIRECTION FROM THE BOARD.
>> YOU GOT ANY QUESTION, MR. P?
>> THE CITY IS REQUESTING FULL ASSISTANCE.
WHAT ARE THEY LOOKING FOR HALF THE COST OR?
>> I BELIEVE THAT'S WHAT THEY FEEL IS FAIR, 50% I THINK IS WHAT THEY'RE LOOKING FOR.
AGAIN, THIS IS A STUDY FOR THEIR EXISTING PLANT CAPACITY, UNDERSTANDING THAT THERE MAY BE SOME CHANGES WITH HOW IT ACCEPTS FLOWS, PARTICULARLY FOR OUR FLOWS.
>> HAS THERE BEEN ANY CONVERSATION WITH HOPEWELL ON THE POTENTIAL EXPANSION OF THEIR PLANT?
>> IN PRIOR CONVERSATIONS WITH THEM, THEY DON'T HAVE ROOM ON THEIR PROPERTY TO EXPAND THE SITE.
THEY MAY BE ABLE TO DO SOME SIGNIFICANT IMPROVEMENTS TO THE EXISTING INFRASTRUCTURE THAT MAY BE ABLE TO BETTER TREAT THE INFLUENT THAT'S COMING IN BEFORE IT IS DISCHARGED OUT.
WHAT THAT LOOKS LIKE, THERE HAS BEEN NO STUDY FOR THAT.
>> THANK YOU FOR THAT. NO QUESTION.
>> MR. HOLCOMB, I GOT A COUPLE OF CONCERNS.
BY MY RECOLLECTION, THERE'S BEEN TWO STUDIES ALREADY DONE IN THE PAST, AND THERE WAS NO CAPACITY.
THE BIGGEST PROBLEM I GOT WITH THIS IS AND I SPOKE THIS IS T. J. TALKING.
I'M NOT SPEAKING FOR THE BOARD.
WHY ARE WE GOING TO FOOT THE BILL FOR ANOTHER CAPACITY STUDY WHEN THEY'RE GOING TO BE RECIPIENT AND MAKE THE MONEY OFF OF IT? WE'RE STILL GOING TO BE RESPONSIBLE TO GET IT TO THEM.
TO ME, THAT JUST DOESN'T MAKE SENSE.
THERE'S BEEN TWO REPORTS THAT IDENTIFY THE CAPACITIES OR THE ALLOCATIONS THAT THE CITY HAS.
THAT'S THE PART FOR ME IS THE BIGGEST FACTOR.
THEY DON'T HAVE THE ALLOCATIONS.
THERE WAS A 2015 STUDY ON THE PLANT CAPACITY, AND THAT 2015 STUDY WAS BASED ON THE IMPROVEMENTS THAT THEY ACTUALLY PUT IN PLACE IN 2017, WHICH INCLUDED AN IMPROVEMENT TO ALLOW ADDITIONAL DOMESTIC FLOW TO COME IN WHAT THEY CALL THE SEGREGATED SYSTEM, WHICH INTEGRATES SOME OF THE INDUSTRY FLOW, WHICH REQUIRES THE TEMPERATURES TO BE REDUCED BY MIXING IT WITH A DOMESTIC FLOW BEFORE GOING THROUGH SOME TREATMENT AND COMING BACK THROUGH THE INDUSTRIAL PLANT ITSELF AGAIN.
IT'S NOT YOUR TYPICAL TREATMENT PLANT THAT YOU SEE EVERYDAY ON THE SIDE OF THE ROAD.
THAT STUDY SHOWED THAT IF BASED ON HOW THE PLANT SHOULD OPERATE, IT COULD ALLOW FOR MORE DOMESTIC FLOW, WHICH IS WHAT WE'RE ASKING FOR.
THE ISSUE IS THERE'S NO ALLOCATIONS TO THE CITY TO ALLOW FOR THAT DOMESTIC FLOW TO OCCUR TO BE ACCEPTED AT THAT PLANT.
FOR ME, THE CRITICAL PATH IS MAKING SURE THAT THE CITY GETS THE ALLOCATIONS THEY NEED OF THE PLANT.
THAT'S WHY THEY NEED EITHER THE EXTENSION, SO THEY CAN WORK OUT THAT AGREEMENT WITH OTHER MEMBERS OF THE PLANT TO BE ABLE TO REDISTRIBUTE THE ALLOCATIONS AS THEY NEED TO MAKE THE PLANT EFFICIENT, AS WELL AS TO BE ABLE TO ADDRESS OUR CONCERNS.
DOES THE PLANT HAVE CAPACITY CONCERNS? I DON'T KNOW IF THE PLANT WAS BUILT PER THE LETTER OF THAT PREVIOUS 2015 STUDY OR NOT.
THAT STUDY THAT THEY'RE GOING TO DO MAY REVEAL SOMETHING DIFFERENT. I DON'T KNOW.
I DON'T HAVE THE AS-BUILT DRAWINGS OR CONDITIONS OF THAT PLANT AND BE ABLE TO COMPARE THAT TO THE 2015 STUDY.
[01:10:01]
IS THE STUDY 100% NECESSARY? THAT'S SOMETHING THAT THE PLANT OPERATORS DEFINITELY OR PLANT MANAGER WANTS TO HAVE COMPLETED AND WHETHER OR NOT IT REVEAL SOMETHING DIFFERENT, I COULDN'T TELL YOU AT AT THIS TIME.>> I GUESS IT STILL LEAVES ME IN A QUADRANT.
I'M NOT GOING TO BEAT IT TO DEATH.
BUT IF YOU SPENT MILLIONS OF DOLLARS, WHATEVER IT WAS, YOU WOULD JUST PULL IT OUT OF SKY, DO AN UPGRADE ON SOMETHING.
NORMALLY, YOU HAVE TARGETS OR OBJECTIVES THAT HAD BEEN BOUGHT OFF ON FOR A CERTAIN AMOUNT OF RETURN.
YOU SHOULD KNOW BASICALLY WHAT YOUR FLOWS ARE NOW, WHAT YOUR GALLONS ARE VERSUS WHAT YOU HOPE TO ACHIEVE BY SPENDING LIKE $3 MILLION.
AFTER THAT, YOU PUT IT IN, AND THE WAY YOU VALIDATE IT TO PROVE IT TO FINANCE IS, YOU HAVE TO RUN ANOTHER TEST TO SEE IF YOU CAN HANDLE THE INCREASED FLOW OR IF THAT CAPACITY HAS BEEN INCREASED WITHIN THAT MARGIN OF ERROR OR WHERE YOU WANT TO BE AT, BY A CERTAIN PERCENTAGES.
WITH THAT BEING SAID, UNLESS THEY HAVE GIVEN SOMETHING ELSE OR TAKEN MORE FLOWS FROM SOMEBODY ELSE WHICH YOU'VE ALREADY ALLOTTED FOR OR SHOULD HAVE BEEN ACCOUNTED FOR.
THE MATH IN MY HEAD, IT STILL DOESN'T TELL ME I DON'T UNDERSTAND, THEY SHOULD HAVE HAD SOME TYPE OF WINDOW.
WE'VE GAINED 1.5 GPM OR MGM AND IT HAD GOT TO.
IF IT'S BORDERLINE, WE'VE ONLY GOT 1.5.
YOU'RE LOOKING FOR 2.5, I MIGHT COULD SWALLOW THAT A LITTLE BIT BETTER.
>> IS THAT PLANT LIKE THE PETERSBURG PLANT WHERE IT'S GOT INTAKE LINES COMING IN WITH A METER ON IT THAT SAYS WHAT LOCALITY IS SENDING THEM GALLONS PER DAY?
>> I DON'T KNOW, PER SAY, IF THEY ARE METERING IT AT THE PLANT.
I DO BELIEVE THAT EACH INDUSTRY METERS THEIR FLOW AS IT LEAVES THE INDUSTRIES, INCLUDING US, WE METER WHAT WE SEND AND WE REPORT IT.
>> THAT'S WHAT WE DO. THEY READ THE METER AT.
>> WELL, I MEAN, THAT WOULD ANSWER YOUR QUESTION, MR. WEBB, AS FAR AS WHAT THEY'RE TAKING IN VERSUS WHAT THEY GOT.
WHAT HAPPENS WHEN THIS AGREEMENT ENDS? IS IT A FREE FOR ALL? IS IT WHO HAS THE MOST MONEY TO BUY THE CAPACITY, OR DO WE NOT KNOW?
>> PER THE 1995 AGREEMENT, AS IT EXPIRES IN 2025, IT'LL AUTOMATICALLY RENEW ON FIVE YEAR INCREMENTS.
IN THE EXISTING CONDITION AS IT'S IN TODAY.
IT JUST CONTINUE TO BE THE SAME SITUATION.
>> THEY'RE SEEKING HALF OF $26,263 TO DO A STUDY.
>> DO YOU HAVE THE MONEY FOR THAT, OR DO YOU NEED US TO EXPEND THE MONEY FOR IT?
>> WE'RE JUST LOOKING FOR PERMISSION FROM THE FROM THE BOARD.
I BELIEVE WE CAN EITHER TAKE IT FROM UTILITY RESERVES OR SOME OTHER FUND THAT I'M SURE THAT WE CAN FIND THAT WOULD BE ACCEPTABLE TO THE COUNTY ADMINISTRATION OR THIS BOARD TO FUND IT IF THAT'S THE BOARD'S DESIRE.
>> WE'RE ASSURED THAT THEY CAN MEET THAT DATE IF WE BUY? YOU DON'T MISS THE TIMELINE.
>> I AM NOT SURE OF IT. I DON'T KNOW IF THEY ARE SURE OF THAT.
THERE'S A LOT OF COMPONENTS THAT ARE THERE THAT OUTSIDE THIS STUDY THAT NEEDS TO BE ACCOMPLISHED, AND THAT'S THE ALLOCATION AGREEMENTS.
THAT'S THE AGREEMENTS WITH SILVERMAN GROUP, THAT'S THE AGREEMENTS WITH VEDP, THAT ALL HAVE TO BE IN PLACE TO MAKE SURE THAT WE CAN ACCEPT THESE FUNDS.
>> THAT'S WHY IT'S IMPERATIVE IF WE PUT THE MONEY FORWARD TO HAVE THIS STUDY DONE, THE STUDY NEEDS TO BE DONE, AND WE NEED TO HAVE THAT INFORMATION TO BE ABLE TO GO FORTH.
>> CORRECT, AND MY GOAL WOULD BE TO START WORKING ON THE ALLOCATION IMMEDIATELY WITH THE ACCEPTANCE WITH THE PAYMENT.
WE WOULD START WORKING ON SOME TYPE OF FORM OF MAKING SURE WE ARE WORKING TOWARDS THOSE ALLOCATIONS.
EITHER THAT'S THROUGH IF WE GET THE EXTENSION, THAT'S GREAT, AND WE CAN DO IT THROUGH THE NEW AGREEMENT.
IF NOT, WE NEED TO DO SOMETHING PARALLEL TO THAT WHILE WE'RE WORKING ON THESE OTHER ITEMS TO MAKE SURE WE'RE NOT GETTING TWO MONTHS BEHIND, WAITING ON THE STUDY.
>> YOU JUST LOOK VERY CONSENSUS FROM US TONIGHT?
>> MR. COX, WHAT'S YOUR POSITION?
>> I THINK WE OUGHT TO GO AHEAD AND COMMIT.
THEY FEEL COMFORTABLE OVER THE TWO MGD OVER MORE SO THAN THE FIVE, BUT IF THEY NEED A STUDY, AND IT'S GOING TO COST US 13,000 AND SOME CHANGE, I THINK WE OUGHT TO DO IT.
I THINK WE SHOULD GO AHEAD WITH IT.
>> MR. P, I THINK IT'S MONEY WELL SPENT.
YOU SAID YOU WANTED TO WORK IN PARALLEL WITH SOMETHING ELSE. WHAT DID YOU MEAN BY THAT?
RIGHT NOW, THE STUDY IS WHAT HOPEWELL IS FOCUSING ON.
I WANT TO FOCUS ON THE ALLOCATION AGREEMENTS.
THAT'S WHAT NEEDS TO BE ACCOMPLISHED TO MAKE SURE THAT WE HAVE WHAT WE NEED.
TO SATISFY THE VDP GRANT. THANK YOU, SIR.
MISS BETTY QUARTERLY FINANCIALS.
>> GOOD EVENING, MR. CHAIRMAN, BOARD MEMBERS.
[01:15:03]
MR. STOKE AND MR. RODDEN.PLEASE TO PRESENT OUR QUARTERLY REPORT, FINANCIAL REPORT FOR THE QUARTER ENDED SEPTEMBER 30TH, OUR FIRST QUARTER OF FISCAL YEAR 2025.
AS YOU KNOW, THREE MONTHS INTO THE FISCAL YEAR, WE HAVE VERY LITTLE TREND INFORMATION.
VERY FEW OF OUR LARGEST REVENUE SOURCES HAVE HAD ANY MATERIAL COLLECTION.
OUR FIRST HALF OF REAL PROPERTY TAXES WILL NOT BE DUE UNTIL DECEMBER THE 5TH, WITH THE SECOND HALF BEING DUE ON NEXT JUNE.
THE SAME IS TRUE FOR PERSONAL PROPERTY TAXES.
ALL OF THAT REVENUE IS DUE JUNE 5TH OF 2025.
VERY LITTLE HAS BEEN COLLECTED, VERY SIMILAR TO WHERE WE WERE ON A PERCENTAGE BASIS FOR THE PAST TWO FISCAL YEARS, BETWEEN 5.5-5.6%.
NO ALARM BELLS, NO NEGATIVE TRENDS THUS FAR.
WE HAVE EXPENDED ABOUT 26% OF OUR AMENDED GENERAL FUND BUDGET, NO ALARM BELLS, NO PARTICULAR AREAS OF CONCERN.
AGAIN, VERY SIMILARLY POSITIONED TO THE SAME TIME THE LAST TWO FISCAL YEARS BY FUNCTIONAL AREA, WHICH ARE PUBLIC SAFETY, COMMUNITY DEVELOPMENT, OPERATIONS, FINANCIAL SERVICES, SOCIAL SERVICES, OUR CONSTITUTIONAL OFFICES, ADMINISTRATION, AND THEN OUR OTHER CATEGORIES, TRANSFERS, AND CONTINGENCIES.
UTILITIES. WE ARE RUNNING SIMILAR TO LAST YEAR, A SMALL OPERATING LOSS IN SEPTEMBER.
THESE ARE OUR OPERATIONAL CATEGORIES.
HOWEVER, OUR OPERATING REVENUE IS AT ABOUT 25%, WHICH IS WHERE WE WANT IT TO BE AFTER THE FIRST QUARTER OF THE YEAR.
WE HAVE SEEN SOME IMPROVED COLLECTION PERCENTAGES IN BOTH OUR WATER AND SEWER CHARGES.
WE DO INCUR SOME OF OUR OPERATING EXPENSES EARLY IN THE YEAR, AND WE DO RUN A SMALL DEFICIT TYPICALLY THIS TIME OF YEAR.
WE ARE IN A POSITIVE NET POSITION FOR OUR NON-OPERATING COLLECTIONS AND CAPITAL PROJECT SPENDING.
WE HAVE A NET NON-OPERATING INCOME OF JUST OVER 1.2 MILLION, SLIGHTLY LESS THAN WHERE WE WERE THE SAME TIME LAST YEAR.
WE DO HAVE A POSITIVE CHANGE IN NET POSITION OF JUST OVER 1.1 MILLION IN OUR UTILITY PROGRAM.
AGAIN, I'M GOING TO SKIP TO THE NEXT SLIDE TO GIVE YOU AN UPDATE ON SOME OF OUR MORE NOTABLE CAPITAL PROJECTS.
AS WE MENTIONED TO THE BOARD, DURING THE JUNE 30TH QUARTERLY FINANCIAL REPORT, THE CIRCUIT COURT ROOM RENOVATION IS COMPLETE.
WE WILL BE COMING TO YOU AT SOME POINT IN THE FUTURE TO TALK ABOUT POSSIBLY USING SOME COST SAVINGS FROM THAT PARTICULAR CAPITAL PROJECT TO DO A FEASIBILITY STUDY AND COST ESTIMATE FOR A COURTHOUSE EXPANSION.
JEFFERSON PARK, OUR FIRE STATION IMPROVEMENTS.
THE BOARD APPROVED RENOVATIONS OR IMPROVEMENTS TO THAT BUILDING WERE COMPLETED, AND THE BOARD DID APPROVE A TRANSFER BACK TO OUR BOND HOLDING ACCOUNT OF $43,008 AT YOUR FIRST OCTOBER MEETING, STATION 8 ELECTRICAL UPGRADES ARE UNDERWAY.
FRAZIER ELECTRICAL IS ON SITE AND I BELIEVE MR. SIMMONS SAID THAT THE TARGET DATE FOR COMPLETION OF THE SCHEDULED WORK IS THE SECOND WEEK OF NOVEMBER.
THE FUEL FOCUS SYSTEM, MALFUNCTION THAT WAS OCCURRING ON SOME OF THE SENSORS HAS BEEN REMEDIES, AND THAT SYSTEM HAS BEEN WORKING AS IT IS INTENDED TO WORK FOR THE LAST SEVERAL WEEKS.
KEY VALET, SINCE I UPLOADED THIS INTO BOARD DOCS BY OUR AGENDA DEADLINE, IT HAS BEEN COMPLETED.
WE HAVE GIVEN OUR DEPARTMENTS WHOSE VEHICLES WILL MOVE FROM AN ASSIGNED STATUS TO A POOL STATUS UNTIL OCTOBER THE 28TH TO TURN THEIR PERMANENTLY ASSIGNED VEHICLE INTO THE GARAGE, AND IT WILL BECOME A POOLED VEHICLE.
OUR DEPARTMENTS HAVE RECEIVED TRAINING ON THE KEY VALET PROGRAM SO THAT THEY KNOW HOW TO CHECK OUT A POOLED VEHICLE FOR USE.
SCOTT PARK ROAD IMPROVEMENTS ARE COMPLETE.
WE DID ACTUALLY RECEIVE AN INVOICE FROM THE VENDOR LAST WEEK.
WE'RE WORKING ON GETTING WIRING INSTRUCTIONS FROM THAT VENDOR.
WE DO HAVE ONE FINAL PART TIME WAGE PAYMENT TO MAKE TO OUR PART TIME PERSON WHO HELPED US MANAGE THAT PROJECT ON HALLOWEEN.
WE WILL SEE WHAT IS LEFT IN THAT CAPITAL PROJECT.
MR. GEBRE AND OR MR. STOKE MAY HAVE A REQUEST TO USE THOSE SAVINGS FOR OTHER TOURISM INITIATIVES.
[01:20:08]
PUBLIC SAFETY RADIO PROJECT.THERE IS ACTUALLY, THERE ARE NO OPEN PURCHASE ORDERS REMAINING.
ALL THE OPEN PURCHASE ORDERS HAVE BEEN CLOSED, AND THERE IS 595,000 ARE JUST UNDER THAT REMAINING IN THE PROJECT.
WE ARE REQUESTING LATER THIS EVENING TO TRANSFER $559,082.94 TO THE GENERAL FUND TO MAKE OUR FIRST REQUIRED MAINTENANCE CONTRACT PAYMENT WITH THAT PROJECT SAVINGS.
WE DO EXPECT THAT BILL FROM L3 HARRIS NEXT MONTH.
I HAVE BEEN IN COMMUNICATION WITH PATRICK BARNES.
WE DID RECEIVE THE FINAL PAY APPLICATION FOR MIDDLE ROAD ELEMENTARY SCHOOL ON OCTOBER THE 10TH.
THERE WILL BE 25,000 REMAINING IN THAT PROJECT.
I BELIEVE HE IS WORKING WITH CURRENT ADMINISTRATION TO DETERMINE IF THEY HAVE A NEED FOR THAT PROJECT SAVINGS.
THE HIGH SCHOOL HVAC UPGRADES REMAIN ONGOING, AND I HAVE REQUESTED STATUS UPDATES ON THEIR ROOF MAINTENANCE AND RESTROOM AND LOCKER ROOM RENOVATIONS, AND I HOPE TO HEAR SOMETHING FROM SCHOOL ADMINISTRATION SOON.
WE ARE SLIGHTLY LOWER IN LODGING TAX COLLECTIONS THAN WE WERE IN SEPTEMBER OF LAST YEAR.
WE HAVE BUDGETED 850,000 ANNUALLY IN OUR TRANSIENT OCCUPANCY TAXES, OUR LODGING TAXES, AND WE ACTUALLY COLLECTED OVER 995,000 LAST YEAR.
WE ARE COMFORTABLE WITH THE AMOUNT THAT WE HAVE BUDGETED.
WE ARE STILL WAITING FOR A GRANT REIMBURSEMENT THAT WAS ACCRUED TO THE PRIOR YEAR.
THAT'S WHY YOU SEE AN ODD NEGATIVE REVENUE NUMBER AND THAT LAST LINE ITEM IN THE REVENUE.
TOURISM EXPENDITURES ARE SLIGHTLY HIGHER THAN THEY WERE THE SAME TIME LAST YEAR, PRIMARILY DUE TO DIXIE WORLD SERIES, WAGES FOR PART TIME STAFF, AS WELL AS SOME SPORTS TOURISM EXPENDITURES THAT WERE EXPENDED RELATIVE TO THE DIXIE WORLD SERIES.
WE ARE A LITTLE BETTER THAN WHERE WE WERE LAST YEAR WITH OUR MEALS TAX COLLECTIONS, AND OUR ACTIVITY IS SLIGHTLY HIGHER DUE TO THE RECEIPT OF A TRANSFER FROM THE GENERAL FUND TO MEET SOME REBATE OBLIGATIONS FROM AN INDUSTRIAL EXPANSION, BUT WE ARE RUNNING A SURPLUS REVENUE OVER EXPENDITURES.
WE ARE ON TARGET WITHIN ECONOMIC DEVELOPMENT.
OUR PROFFER ACTIVITY, ZERO HAS BEEN COLLECTED THUS FAR THIS FISCAL YEAR, AND 122,000 REMAINS IN PROFFER BALANCES.
OUR RED FLEX, WHICH IS OUR SCHOOL BUS CAMERA.
WE HAVE COLLECTED A WOPPING $36.79 THIS YEAR SO FAR.
BUT AGAIN, THAT IS NOT A REVENUE MAKER.
IT IS DESIGNED TO IMPROVE STUDENT SAFETY.
OUR COLLECTIONS HAVE BEEN DOWN SINCE COVID QUITE FRANKLY.
BUT AGAIN, THAT IS MORE ABOUT STUDENTS SAFETY.
WE DO COLLECT THAT MONEY, AND IT IS TRANSFERRED TO THE CAPITAL FUND AND PUT IN THE SCHOOL BUS ACCOUNT.
AS IT HAS BEEN SINCE IT STARTED.
OUR HEALTH INSURANCE RESERVE BALANCE ON SEPTEMBER 30TH IS 1.26 MILLION, WHICH IS SLIGHTLY LESS THAN IT WAS ON JUNE 30.
COMPARATIVELY, CLAIMS DURING THE LAST FISCAL YEAR, DID EXCEED OUR PREMIUMS COLLECTED, AND AS THE BOARD IS AWARE, WE DID INCREASE THE CONTRIBUTION FOR HEALTH INSURANCE FOR FY 25 AND HOPES THAT THE PREMIUMS WOULD COVER CLAIMS COSTS.
AS OF SEPTEMBER 30TH, THE SCHOOLS HAVE A DEFICIT BALANCE OF $82,232.38.
I MENTIONED TO THE BOARD ON SEPTEMBER 30TH THAT WE WOULD LIKE TO OFFICIALLY STOPPED TRACKING SCHOOL ACTIVITY WITHIN THE HEALTH FUND.
THEY DID SEPARATE AND GO TO THE LOCAL CHOICE ON JULY 1ST OF 2022.
SO THEY HAVE BEEN OUT OF THE JOINT HEALTH INSURANCE FOR OVER TWO YEARS.
THERE IS VERY LITTLE ACTIVITY FOR SCHOOL CLAIMS.
[01:25:02]
THERE CAN BE NO NEW MEDICAL OR PHARMACY CLAIMS ONLY REBILLS, AND WE HAVE HAD NO ACTIVITY FOR THE LAST SEVERAL WEEKS.I MENTIONED TO YOU DURING THE JUNE QUARTERLY REPORT THAT WE WOULD LIKE TO BRING YOU AN ITEM FOLLOWING THIS QUARTER TO HAVE THEM PAY OFF THEIR DEFICIT, IF YOU WILL, USING A PORTION OF THEIR SCHOOL CARRYOVER.
I WOULD LIKE TO ADD AN AGENDA ITEM ON NOVEMBER 13TH TO TAKE CARE OF THAT.
THEN WE WOULD OFFICIALLY STOP TRACKING SCHOOL AND COUNTY ACTIVITIES SEPARATELY.
JUST A FEW OTHER ITEMS WITHIN FINANCE.
THE REAL ESTATE TAX BILL FILE IS COMPLETE, AND IT SHOULD BE AT THE PRINTERS VERY SOON IF IT HAS NOT ALREADY GONE TO THE PRINTERS.
THERE ARE A FEW FY 2024 JOURNAL ENTRIES UNDERWAY.
I ACTUALLY HAVE COMPLETED THE FIXED ASSET ENTRIES TODAY.
THERE IS A WORKERS AUDIT WAS COMPLETED.
HOWEVER, THE RESULTS ARE PENDING.
OUR FINAL AUDIT SCHEDULED TO START ON MONDAY.
OUR AUDITORS, ROBINSON FARMER COX, WILL BE IN THE OFFICE, THE MAJORITY OF NEXT WEEK TO DO FINAL TEST WORK.
WE WILL COMPLETE THE AUDITED FINANCIAL STATEMENTS.
BY STATUTE, THOSE ARE DUE TO BE COMPLETED BY DECEMBER 15TH.
HOWEVER, WE WILL HAVE THOSE PRESENTED TO YOU AT YOUR DECEMBER 6TH MEETING.
OF COURSE, AS ALWAYS, WE WILL CAREFULLY MONITOR OUR REVENUES AND EXPENDITURES.
THEN WE WILL SOON BEGIN GEARING UP FOR THE FY 26 BUDGET.
AS MR. HORN MENTIONED DURING HIS PRESENTATION, WE WILL BE BRINGING YOU A DRAFT BUDGET CALENDAR TO YOUR NEXT MEETING.
I'M HAPPY TO ANSWER ANY QUESTIONS THAT YOU MAY HAVE.
>> THANK YOU FOR THE HARD WORK. THAT'S ALL I'VE GOT.
>> AGAIN, THANK YOU FOR EVERYTHING YOU DO, BETSY AND YOUR DEPARTMENT. QUICK QUESTION.
IS THIS A YEARLY PROJECT, OR ARE WE GOING TO JUST KEEP RUNNING IN THE GROUND CAUSE EVERY TIME WE TALK, IT'S PUSHED OUT AGAIN FURTHER AND FURTHER?
>> AS FAR AS I KNEW, THAT PROJECT WILL BE COMPLETE BY THE SECOND WEEK IN NOVEMBER.
THAT'S THE LATEST UPDATE THAT WE RECEIVED FROM MR. SIMMONS JUST YESTERDAY AT MEETING.
>> I'M JUST CURIOUS ON THAT. THANK YOU, MA'AM.
>> MS. ARAL I GOT ONE QUESTION.
A COUPLE OF YEARS AGO, THERE WAS A REPORT THAT THREE DIFFERENT SCHOOLS HAD ROOF LEAKS.
I'VE ASKED ABOUT IT SEVERAL TIMES.
I DON'T SEE ANYTHING ON HERE WHERE THEY REPAIRED ANY ROOFS, AND I THOUGHT THE VAC SYSTEM HAD BEEN COMPLETED, BUT THAT'S NEITHER HERE NOR THERE AND THEY'RE PAYING OFF THE LAST MONEY'S COMING BACK FROM THE MIDDLE ROAD SCHOOL, DOES THAT MEAN EVERYTHING ON THAT PUNCH LIST HAS FINALLY BEEN DONE?
>> YES, SIR. I BELIEVE THEY HAD ONE HVAC ISSUE ON THEIR PUNCH LIST, BUT I BELIEVE ALL OF THEIR THAT PROJECT IS COMPLETE, AND THEY DID PAY OUT RETAINAGE TO LOCKRIDGE CONSTRUCTION.
>> THE MONIES WE'VE APPROVED THE LAST COUPLE OF YEARS FOR THE BUSES AND ALL, IT'S BEEN THEY'VE ALREADY MADE ORDERS FOR THOSE BUSES OR FOR THOSE DOLLARS.
>> YES, SIR. THEY DID ORDER FOUR BUSES LAST FISCAL YEAR AND RECEIVED ZERO.
I BELIEVE THEY HAVE TO DATE RECEIVED TWO OF THE FOUR THEY ORDERED LAST YEAR, AND THEY HAVE ORDERED FOUR MORE THIS YEAR.
THERE IS A BACKLOG OF SCHOOL BUS DELIVERIES.
>> THAT'S WHY THERE'S STILL ABOUT $300,000 SHOWING IN THAT LINE ITEM?
>> YES, SIR. THAT'S WHY I ASKED.
THANK YOU FOR EVERYTHING TO DO. YOU AND YOUR GROUP.
>> NEXT, WE'RE GOING TO HAVE A STRATEGIC PLAN UPDATE, MR. C KRISTIN PADLO.
>> GOOD EVENING, CHAIRMAN WEBB.
MEMBERS OF THE BOARD, MR. STOKE, AND MS. ARAL.
TONIGHT, I'M GOING TO GIVE YOU AN UPDATE ON THE COUNTY'S FIVE YEAR STRATEGIC PLAN THAT WAS APPROVED IN 2022.
THESE ARE SOME OF THE POINTS OF DISCUSSION WE'LL BE HAVING THIS EVENING.
THESE ARE THE COUNTY'S MISSION AND VISION ACCORDING TO THE APPROVED STRATEGIC PLANS.
OUR MISSION IS TO PROVIDE HIGH QUALITY CUSTOMER FOCUSED PUBLIC SERVICE TO OUR RESIDENTS, BUSINESSES, AND GUESTS, SO THEY EXPERIENCE A SAFE, ENJOYABLE AND THRIVING COMMUNITY.
THE VISION IS TO BE A WELCOMING COMMUNITY, EMBRACING ITS RURAL CHARACTER AND FOCUSING ON ITS PROSPEROUS FUTURE.
[01:30:01]
THERE ARE FOUR MAIN STRATEGIC PRIORITIES, INFRASTRUCTURE, WHICH DEALS WITH WATER, SEWER INTERNET, AND TRASH DISPOSAL, ECONOMIC DEVELOPMENT AND PROSPERITY, LAND USE AND DEVELOPMENT AND GOOD GOVERNANCE.THROUGHOUT THE PRESENTATION THIS EVENING, YOU'RE GOING TO SEE THESE INDICATORS TO HELP YOU UNDERSTAND KIND OF WHERE EACH GOAL IS AT.
GREEN CHECK MEANS THAT IT'S GOOD AND THAT GOAL HAS BEEN COMPLETED.
THE GREEN EYE MEANS IT'S PROGRESSING WITHOUT ISSUES.
THE RED CHECK MEANS IT'S NOT COMPLETED, AND WE ARE NO LONGER FOCUSING ON IT FOR ONE REASON OR OTHER, WHICH I'LL DISCUSS THOSE.
THEN THE YELLOW EYE MEANS THAT PROGRESS HAS BEEN DELAYED, BUT WE'RE STILL WORKING ON IT.
OUR FIRST ONE IS WATER AND SEWER UTILITIES.
INDUSTRIAL SEWER, THE FIRST GOAL OF 1.1 IS BY 2028, 55% OF NEW AND EXISTING BUSINESSES IN PRINCE SORGE PLANNING AREA WILL HAVE ACCESS TO ADEQUATE SEWER SYSTEM THAT MEETS THEIR NEEDS.
CURRENTLY, OUR UTILITY AND ENGINEERING DEPARTMENT IS UPDATING THE UTILITY MASTER PLAN.
THIS PLAN HELPS TO ENSURE THAT DEVELOPERS WHEN THEY'RE BUILDING UTILITY INFRASTRUCTURE THAT IT'S BUILT IN A WAY THAT SUPPORTS LONG TERM GOALS FOR THE COUNTY AND NOT JUST THAT SINGLE DEVELOPMENT PROPERTY.
SO MAKING SURE THAT THE UTILITY WATER LINES ARE LARGE ENOUGH TO SUSTAIN IF SOMEONE ELSE BUILDS ANOTHER HOUSE THAT ADDS ON LATER THAT IT WOULDN'T HAVE TO BE UPGRADED LATER.
SO THE UTILITY MASTER PLAN DEALS WITH.
THAT'S JUST A SMALL PORTION OF IT, BUT THAT'S HOW THAT IMPACTS THIS GOAL.
THAT'S ANTICIPATED TO BE COMPLETED IN MARCH OF 2025.
THIS WAS EXTENDED, JUST SO YOU KNOW, I THINK LAST TIME WE HAD IT IS AUGUST OF 2024 TO BE COMPLETED, BUT IT IS STILL PROGRESSING.
ROUTE 156 OR THE BLACKWATER SWAMP REGIONAL PUMP STATION WITH A CONNECTION TO HOPEWELL.
WE JUST HAD AN UPDATE THIS EVENING ON WHERE THAT'S GOING, BUT POTENTIALLY WE'RE PENDING AGREEMENT BETWEEN PRINCE GEORGE COUNTY AND HOPEWELL.
ALSO, THE SOUTH POINT BUSINESS PARK FEST MAIN REALIGNMENT PROJECT HAS BEEN COMPLETED AND IS OPERATIONAL.
FOR RESIDENTIAL WATERS, THE SECOND GOAL OF 1.2 BY 2028, 52% OF RESIDENTS AND PRINCE GEORGE PANNING AREA WILL HAVE ACCESS TO ADEQUATE SEWER SYSTEMS THAT MEET THEIR NEEDS.
AGAIN, THE SAME PROJECTS APPLY TO THIS ONE, THE BLACKWATER SWAMP OR ROUTE 156 REGIONAL PUMP STATION WITH CONNECTION TO HOPEWELL.
WE'VE GOT THAT GOING ON WITH DISCUSSIONS PENDING AND THEN THE UTILITY MASTER PLAN IMPACTS THIS AS WELL.
FOR INDUSTRIAL WATER, CURRENTLY, THE UTILITY AND ENGINEERING DEPARTMENT, AGAIN, THE UTILITY MASTER PLAN IS STILL GOING ON.
THEN WE'VE GOT THE RIVER ROAD TANK AND BOOSTER STATION WITH A CONNECTION TO THE APPOMATTOX RIVER WATER AUTHORITY.
WE RECEIVED BIDS FOR THE TANK AND BOOSTER STATION ON OCTOBER 10, AND THE TRANSMISSION MAIN BIDS ARE TO BE OPENED ON OCTOBER 24TH.
FOR RESIDENTIAL WATER, WE'VE GOT THE TEMPLE AVENUE 24 INCH WATER LINE AT THE APPOMATTOX RIVER CROSSING.
THAT ONE HAS RECEIVED THE GRANT FOR 960,000 AND THIS WILL BE READVERTISED LATER THIS MONTH.
WE HAVE MIDDLE ROAD TANK AND BOOSTER STATION OFF ROUTE 156 WITH A CONNECTION TO VIRGINIA AMERICAN, THAT'S IN THE DESIGN PHASE.
CURRENTLY, THAT'S ALL THAT'S BEEN FUNDED HERE IS THE DESIGN PHASE.
THIS IS THE SAME INFORMATION JUST LAID OUT, MAYBE A LITTLE EASIER TO READ, SO I'LL GIVE YOU A SECOND TO. TAKE A LOOK.
OTHER UTILITIES, STRATEGIC GOAL 1.5 THROUGH 1.7, DEAL WITH HIGH SPEED INTERNET TRASH DISPOSAL AND A FEASIBILITY REVIEW FOR TRASH DISPOSAL.
GOAL 1.5, HIGH SPEED INTERNET BY DECEMBER 31 OF 2025.
90% OF PRINCE GEORGE COUNTY RESIDENTS WILL HAVE ACCESS TO CONSISTENT HIGH SPEED INTERNET.
THE COUNTY DID APPLY FOR THE VIRGINIA TELECOMMUNICATIONS INITIATIVE OR BODY GRANT, AND WE WERE NOT SELECTED.
CURRENTLY WE ARE LOOKING FOR OTHER FUNDING OPPORTUNITIES AND GRANTS FOR THIS INITIATIVE.
THAT ONE IS INDICATED BY A YELLOW I.
GOAL 1.6 BY MARCH 31 OF 2024, THE COMMUNITY WILL EXPERIENCE INCREASED ACCESS TO TRASH DISPOSAL THROUGH ADDITION OF ONE DROP OFF STATION.
THE PROPOSED NC TRACT RESOLUTION FAILED IN MAY OF 2023 WITH A COST ESTIMATE OF OVER $3,000,000.
THAT GOAL IS NO LONGER BEING PURSUED UNTIL FURTHER DISCUSSION TAKES PLACE.
GOAL 1.7 BY DECEMBER 31 OF 2023, FOLLOWING THE COMPLETION OF A FEASIBILITY STUDY,
[01:35:02]
THE COUNTY WILL MAKE DECISION REGARDING THE POSSIBILITY OF IMPLEMENTING NO COST TRASH DISPOSAL.THIS ESTIMATE WAS INITIALLY ESTIMATED AT $2,000,000 PER YEAR, SO THAT HAS A LOW FEASIBILITY DUE TO NO CURRENT IDENTIFIED FUNDING SOURCE.
ECONOMIC DEVELOPMENT AND PROSPERITY.
GOAL 2.8 X 45 RENOVATION BY FEBRUARY 1 OF 2025.
THE COMMUNITY WILL EXPERIENCE THE BEGINNING STEPS OF EEP 45 RENOVATION AND DEVELOPMENT THROUGH WATER SEWER INFRASTRUCTURE IMPROVEMENTS.
THE NEW WELL HAS BEEN CONSTRUCTED AND TEST RESULTS HAVE BEEN RECEIVED AND SENT OFF TO ENGINEER TO THE ENGINEERS FOR FORMAL DETERMINATIONS OF CAPACITY AND INFRASTRUCTURE NEEDS TO MAKE THAT TO USE THAT WELL.
GOAL 2.9 EXP 45 DEVELOPMENT BY 2026, A COMMUNITY WILL EXPERIENCE A GROCERY STORE AND SIT DOWN RESTAURANT AS PART OF THE EXIT 45 DEVELOPMENT.
ACCORDING TO MAJOR GROCERY RETAIL REQUIREMENTS, EXP 45 DOES NOT MEET THE MINIMUM NUMBER OF ROOFTOPS TO BE CONSIDERED FOR A GROCERY STORE AT THIS TIME, SO WE DO NOT ANTICIPATE THAT THAT STATUS WOULD CHANGE.
GOAL 2.10 BY 2024, SHORT TERM WATER AND SEWER CAPACITY WILL BE AVAILABLE AT PRINCE GEORGE INDUSTRIAL AREA.
THE SOUTH POINT BUSINESS PARK FORCE MAIN PROJECT HAS BEEN COMPLETED.
GOAL 2.1 BY DECEMBER OF 2025, THREE NEW BUSINESSES WILL BE LOCATED IN PRINCE GEORGE COUNTY INDUSTRIAL AREA.
WE'VE GOT SAM'S CLOUD DISTRIBUTION CENTER WAS ADDED SEPTEMBER OF 2022.
WORLDWIDE RETAIL SOLUTIONS WAS ADDED IN DECEMBER OF 2022, AND TRIPLE DIAMOND GLASS WAS ADDED IN NOVEMBER OF 2023.
2.12 AND 2.13 ARE FUTURE GOALS THAT WE CAN ASSESS AS WE GET CLOSER.
STRATEGIC GOAL 3.14 BY DECEMBER OF 2023 IN A WAY THAT PRESERVES A RURAL WAY OF LIFE AND DIRECTS THE MAJORITY OF GROWTH TO THE PRINCE GEORGE COUNTY PLANNING AREA.
THE COUNTY WILL REVISIT AND UPDATE ITS LAND USE ORDINANCES.
THE COUNTY IS CURRENTLY CONTRACTED WITH THE BERKELEY GROUP TO ASSIST IN UPDATING THE 2045 COMPREHENSIVE PLAN WITH THE TARGET DATE OF AUGUST OF 2025.
THE FOLLOWING DRAFT SECTIONS ARE AVAILABLE FOR PUBLIC REVIEW, CHAPTER 1, APPENDIX A AND APPENDIX B.
THESE ARE AVAILABLE FOR COMMUNITY MEMBERS TO SUBMIT ONLINE COMMENTS THROUGH AN ONLINE SUBMISSION FORM AT THE PLANNING AND ZONING DEPARTMENT'S WEBSITE.
PUBLIC MEETINGS WERE HELD ON SEPTEMBER 30TH TO REVIEW DRAFT CHAPTERS FOR CHAPTER 2 AND 3, AND THAT VIDEO IS AVAILABLE ONLINE THROUGH PLANNING AND ZONING WEBSITE AS WELL.
THE COUNTY ZONING AND SUBDIVISION ORDINANCE UPDATE IS TARGETED TO BEGIN BY FY 26, IMMEDIATELY FOLLOWING THE ADOPTION OF THE COMPREHENSIVE PLAN.
THAT PROCESS IS ANTICIPATED TO TAKE 12-18 MONTHS, INCLUDING FINAL ADOPTION BY THE BOARD OF SUPERVISORS.
GOOD GOVERNANCE. GOAL 4.15 THROUGH 4.18, ADDRESS GOOD GOVERNANCE, PUBLIC SERVICE, COUNTY SERVICES, PUBLIC INFORMATION, AND CUSTOMER SERVICE.
GOAL 4.15 IS TO ENSURE THAT THE GOVERNMENT IS ABLE TO CONTINUE TO DELIVER QUALITY SERVICES TO OUR COMMUNITY.
AN ASSESSMENT OF THE ORGANIZATIONAL STRUCTURE AND SERVICE DELIVERY CAPACITY WILL BE COMPLETED BY JANUARY OF 2023.
THIS WAS COMPLETED IN FEBRUARY OF 2023 AND BRIEFED TO THE BOARD OF SUPERVISORS.
THAT STUDY IS AVAILABLE AT THE LINK ON THE SURVEY OR ON THE COUNTY WEBSITE.
NO PHASE 2 OF THE STUDY IS CURRENTLY PLANNED.
GOAL 4.16, BY OCTOBER OF 2022 THE COMMITTEE WILL BE BETTER INFORMED AND EXPERIENCE CONSISTENT MESSAGING FROM THE GOVERNMENT AS EVIDENCED BY THE ADDITION OF A DEDICATED PUBLIC INFORMATION OFFICER.
WE HAVE HIRED A PUBLIC INFORMATION OFFICER AND SHE'S CURRENTLY HOLDING MONTHLY COMMUNICATION MEETINGS WITH ALL COUNTY DEPARTMENTS TO ENSURE EFFICIENT COORDINATION AND THAT INFORMATION IS AVAILABLE TO THE PUBLIC CONSISTENTLY.
GOAL 4.17, BY THE END OF 2022, COMMUNITY CITIZENS INQUIRIES WILL RECEIVE A RESPONSE FROM THE GOVERNMENT WITHIN 24 HOURS OR THE NEXT BUSINESS DAY IF RECEIVED OVER A WEEKEND.
THE PUBLIC INFORMATION OFFICER CONTINUES TO WORK TOWARDS IMPROVING COUNTY WEBSITE AND REVIEWING INFORMATION RESOURCES FOR IMPROVEMENT.
THIS INCLUDES EMERGENCY COMMUNICATION.
THE COUNTY HAS MOVED TO ONE PLATFORM, EVERBRIDGE NIXEL.
WE CURRENTLY HAVE 5,438 RESIDENTS SIGNED UP FOR THAT PLATFORM AND IT ALSO HAS THE ABILITY TO CONTACT OVER 35,000 RESIDENTS IN AN EMERGENCY BASED ON GEOGRAPHIC LOCATION.
THIS ALLOWS MORE EFFICIENT EMERGENCY COMMUNICATION AND NOTIFICATION WITH COUNTY RESIDENTS.
4.18, PRINCE GEORGE COUNTY IS COMMITTED TO BEING CUSTOMER FOCUSED AND PERFORMANCE DRIVEN ORGANIZATION.
[01:40:02]
I WAS GOING TO TALK ABOUT HERE COUNTY DEPARTMENT'S STRATEGIC PLANS BUT I'LL TALK ABOUT THAT IN THE NEXT SLIDE.THE COUNTY DID PROVIDE A COUNTY WIDE MANDATORY CUSTOMER SERVICE TRAINING TO BE HELD IN JULY AND AUGUST AND WE DID HAVE 100 PERCENT ATTENDANCE FOR REQUIRED EMPLOYEES.
FOR NEXT STEPS, THE CURRENT STRATEGIC PLAN WAS ADOPTED IN 2022.
THERE ARE OPPORTUNITIES THAT EXIST TO REVIEW THIS PLAN AND ENSURE IT CONTINUES TO ALIGN WITH THE BOARD OF SUPERVISOR AS WELL.
THEN ON A DIFFERENT NOTE, CURRENTLY THE COUNTY IS IN THE PROCESS OF FINALIZING THREE DEPARTMENT STRATEGIC PLANS FOR HR, FIRE, AND THE PARKS, AND RECREATION DEPARTMENT.
ONCE FINALIZED THESE PLANS WILL BE INTEGRATED INTO BUSINESS PRACTICES FOR PROCESS IMPROVEMENT, DATA GATHERING, INFORMATION FLOW, AND INCLUSION IN THE BUDGET VIA PERFORMANCE BASED BUDGETING.
THERE ARE CURRENT DEPARTMENTS SCHEDULED TO COMPLETE THE SAME PLAN WHICH INCLUDE POLICE, ANIMAL SERVICES, EMERGENCY COMMUNICATION CENTER, AND THE ECONOMIC DEVELOPMENT DEPARTMENT.
AT THIS TIME, THAT CONCLUDES THE BRIEF. PENDING QUESTIONS?
>> JUST A QUESTION ON THE ZONING AND SUBDIVISION ORDINANCES, ARE WE GOING TO GET THOSE WHEN THEY UPDATE IT OR ARE WE GOING TO GET THEM ALL AT ONE TIME?
>> I'M SORRY, I NEED TO UNDERSTAND YOUR QUESTION A LITTLE.
>> I REALLY DON'T KNOW THE PAGE NUMBER WE'RE ON.
IT SAYS, THE UPDATE OF THE COUNTY ZONING AND SUBDIVISION ORDINANCES, THE PRIMARY REGULATION TOOLS USED BY THE COUNTY TO IMPLEMENT THE COMPREHENSIVE PLAN LAND USE GOALS AND POLICIES IS TARGETED TO BEGIN IN FY 26 IMMEDIATELY FOLLOWING THE ADOPTION OF THE COMPREHENSIVE PLAN.
THE PROCESS FOR COMPLETELY UPDATING AND REWRITING THESE ORDINANCES ARE ESTIMATED TO TAKE APPROXIMATELY 12-18 MONTHS, FINAL ADOPTION.
MY QUESTION IS, ARE WE GOING TO GET ALL THOSE AT ONE TIME OR ARE WE GOING TO GET THEM INDIVIDUAL? IF THEY CHANGED THE WORDING OR VERBIAGE, WOULD THEY SUBMIT IT TO US SO WE COULD SEE IT AND THEN MOVE FORWARD?
>> HONESTLY I AM NOT SURE HOW THE ZONING ORDINANCE UPDATES GOES.
>> I CAN ANSWER THAT. ONCE THE COMP PLAN HAS BEEN UPDATED, THEN THE ZONING ORDINANCES WILL BE ALSO UPDATED TO CORRESPOND TO THE COMP PLAN.
I BELIEVE THAT THEY WOULD BE DONE LIKE SECTION BY SECTION.
THEY'LL GO TO THE PLANNING COMMISSION FIRST, AND THERE WILL BE A PUBLIC HEARING, AND THEN IT'LL COME TO THE BOARD, AND THE BOARD WILL HAVE A PUBLIC HEARING.
>> QUICK QUESTION FOR MS. PUDDL AND MR. GABRI, I THINK IT IS SLIPPED.
[LAUGHTER] BUT WHEN WE TALK ABOUT ROOFTOPS FOR GROCERY STORES, IS HE STILL IN HERE? I'LL SAY HE SLIPPED THERE. YOU MAY NOT BE ANSWERS.
MAYBE SOMETHING HAVE TO GET BACK WITH ME, BUT ARE WE MARKETING JUST THE PRINCE GEORGE ROOF TOPS OR ARE WE LOOKING INTO SUSSEX, DINWIDDIE BECAUSE [OVERLAPPING]
>> I CAN ANSWER THAT QUESTION ACTUALLY.
SUPERVISOR COX, THEY ACTUALLY ARE CALCULATING ALL POPULATION WITHIN THAT AREA.
THEY JUST TAKE A CIRCLE ON THE MAP.
IT'S A RADIUS SO IT DOESN'T MATTER IF IT GOES INTO A DIFFERENT COUNTY OR CITY.
THE GROCERY STORES DON'T CARE.
THEY REALLY ARE JUST LOOKING AT THE RADIUS, THE MILE RADIUS THAT THEY'RE LOOKING FOR ROOFTOPS, IT DOESN'T HAVE TO JUST BE THE COUNTY.
>> ALL RIGHT. HAVE WE LOOKED AT ANY OTHER LOCATION IN THE COUNTY OTHER THAN XD 45?
>> THE ONLY ONE I'M AWARE OF IS THE WALTON SCHOOL.
>> OKAY. HOW ABOUT FURTHER DOWN 460?
>> I WILL HAVE TO GET BACK TO YOU ON THAT.
THOSE ARE THE ONLY TWO LOCATIONS I'M AWARE OF THAT WE'VE REALLY LOOKED AT, BUT THAT'S THE INFORMATION I HAVE TODAY.
>> THE REASON I ASK IS EXIT 45 BASICALLY FROM THERE TO EMPLOYER BEFORE YOU GET TO A CHAIN GROCERY STORE.
>> THESE ARE JUST LARGER GROCERY STORES.
I THINK THERE'S A POTENTIAL FOR A SMALLER GROCERY STORE TO LOOK AT THAT, BUT I DON'T WANT TO SPEAK ANYMORE ON THAT. I'M NOT SURE.
>> THAT'S FINE. THANK YOU MA'AM.
>> JUST TO ADD TO WHAT I ACTUALLY ASKED THAT QUESTION ON ROUTE 2 BECAUSE PEOPLE ASKED ME ALL THE TIME OUT THAT WAY.
WE GOT THE DOLLAR GENERAL, BUT THAT'S BASICALLY HIT UNLESS YOU'RE COMING BACK HOPE.
THEY SAID THAT WHEN YOU DO THE CIRCLE, THEY ACTUALLY TRY TO INCLUDE OR ESTIMATE THE TRAFFIC COMING FROM CHARLES CITY OF 64 THAT'S COMING THIS WAY TO GO TO WORK OVER THIS WAY.
THEY WOULD ACTUALLY COME UP THERE BY A BREEZE.
IT WASN'T ENOUGH. PLUS, AT THAT TIME, MR. COX, WE DIDN'T HAVE THE WATER LINE DOWN THERE.
>> WE DIDN'T EVEN HAD THE WATER DOWN THAT WAY, SO IT MAY BE A POTENTIAL SOMEWHERE DOWN THE ROAD.
I DON'T HAVE ANYTHING. THANK YOU, MA'AM.
[01:45:02]
>> FOLKS, WE'LL MOVE FROM REPORTS INTO ORDER OF BUSINESS.
[H. Order of Business]
THE FIRST ONE IS A RESOLUTION TO APPOINT AN INDIVIDUAL REPRESENTATIVE WITHIN VISION GOVERNMENT SOLUTIONS INC., TO THE ASSESSOR'S OFFICE FOR PROCESS.EVERY ASSESSOR, SUPERVISOR, AND APPRAISER WHO CONTRACTS WITH A VIRGINIA LOCALITY TO PERFORM REAL PROPERTY ASSESSMENT OR REASSESSMENT IS REQUIRED BY THE CODE OF VIRGINIA TO HOLD A VALID CERTIFICATION ISSUED BY THE VIRGINIA DEPARTMENT OF TAXATION, OR MORE COMMONLY KNOWN NOW AS VIRGINIA TAX 58.1-62583258.1 AND 58.13276 CODE OF VIRGINIA.
THE ASSESSMENT AND REASSESSMENT APPRAISAL OF LOCAL TAX PARCELS IS CONSIDERED A FEE APPRAISAL ASSIGNMENT WHEN PERFORMED BY A CONTRACTOR RATHER THAN A QUALIFIED EMPLOYEE OF THE LOCALITY.
VIRGINIA LAW ESTABLISHES THE REQUIREMENT FOR AN APPRAISER LICENSER IN VIRGINIA CODE 54.1-2011.
ONCE AN APPRAISER HAS OBTAINED A LICENSE FROM VIRGINIA DEPARTMENT OF PROFESSIONAL AND OCCUPATIONAL REGULATION, COMMONLY KNOWN AS DEPOR, THEY MUST RECEIVE CERTIFICATION FROM VIRGINIA TAX BEFORE CONTRACTING WITH A LOCALITY TO PERFORM ASSESSMENT SERVICES.
THE CERTIFICATION FROM VIRGINIA TAX RUNS CONCURRENTLY WITH THE LICENSE FROM DEPOR.
PRINCE GEORGE COUNTY WOULD LIKE TO APPOINT FROM VISION MR. MIKE TERRELLO TO BE THE ASSESSOR FOR PRINCE GEORGE COUNTY FOR THE FISCAL YEAR 2026 REASSESSMENT PROCESS RETROACTIVE TO APRIL 1, 2024.
>> MR. HORN, JUST IN MY LAYMAN TERMS, I RELATE TO THIS KIND OF LIKE ARES IS ONGOING WITH FIRE AND EMS, ESPECIALLY EMS SIDE.
WE'VE GOT US BE DR. BACHARACH.
THERE'S ANOTHER DOCTOR DOING IT NOW.
>> IT KIND OF OVERSEES EMS PEOPLE IN PRINCE GEORGE COUNTY.
>> IT'S SIMILAR TO IT BUT THIS IS JUST A SHORT TERM TO CERTIFY.
>> THAT IS CORRECT. JUST FOR THE REASSESSMENT OF FISCAL YEAR 26.
>> ALL RIGHT. IF THERE'S NO OTHER QUESTIONS, IT'S A PLEASURE OF THE BOARD.
>> THANK YOU SIR. NOW WE'RE GOING TO MOVE RESOLUTION 2025 BUDGET TRANSFER WITHIN THE ARPA FUND FOR PROJECT SAVINGS, 100,650 FROM ROUTE 10 WATERLINE EXTENSION PROJECT UPGRADES TO RIVER ROAD PUMP STATION TANK PROJECT.
MS. DREW, I THINK YOU TOUCHED ON THIS, MR. HOLCOMB DID A LITTLE WHILE AGO.
>> YES SIR. GOOD EVENING AGAIN.
WE HAD APPROPRIATED ARPA FUNDS TO OUR ROUTE 10 WATERLINE PROJECT AND THAT PROJECT CAME UNDER BUDGET AND IT LEFT REMAINING ARPA FUNDS OF $100,650.
WE WOULD LIKE TO TRANSFER THE ARPA FUNDS FROM THAT PROJECT TO THE RIVER ROAD TANK AND PUMP STATION PROJECT THAT MR. HALTON WILL BE ASKING YOU TO APPROVE AN AWARD OF CONTRACT FOR RIGHT AFTER THIS AGENDA ITEM.
AGAIN, WE'RE JUST ASKING TO TRANSFER $100,650 FROM THE ROUTE 10 PROJECT TO THE RIVER ROAD PROJECT.
ARPA FUNDING, WE WANT TO EXPEND ALL OF OUR ARPA FUNDS.
>> ALL RIGHT. YOU GOT A QUESTION? NO QUESTIONS?
>> ALL RIGHT. IF NOBODY HAS ANY QUESTIONS, WITH YOUR PLEASURE.
>> I MAKE A MOVE TO MOTION APPROVE.
>> THANK YOU MS. CAL. NEXT, WE HAVE AWARDED CONTRACT CONSTRUCTION OF RIVER ROAD TANK AND PUMP STATION FOR $7,229,900. MR. HOLCOMB.
ENGINEERING SERVICES HAVE BEEN COMPLETE FOR TWO SEPARATE PROJECTS THAT SERVE FOR THE PURPOSE OF PROVIDING TWO MDD TO THE BUSINESS PARK.
THAT IS THE RIVER ROAD TANK AND PUMP STATION AND THE RIVER ROAD TRANSMISSION MAIN.
THE REASON WHY THOSE ARE BID SEPARATELY BECAUSE THERE ARE TWO SEPARATE DISCIPLINES.
WE WANT SOMEBODY WHO KNOWS HOW TO BUILD VERTICAL STRUCTURES TO BUILD THE TANK AND PUMP STATION,
[01:50:02]
AND WE WANT SOMEBODY WHO KNOWS HOW TO BUILD OR CONSTRUCT LINEAR LINES IN THE GROUND TO BE ABLE TO CONSTRUCT THOSE.WE WERE LOOKING FOR EXPERIENCE IN THOSE CATEGORIES.
THEREFORE, WE DID ISSUE TWO INVITATIONS FOR BID, ONE FOR THE CONSTRUCTION SERVICES FOR THE TANK AND PUMP STATION AND ONE FOR THE TRANSMISSION MAIN.
BIDS FOR BOTH OF THOSE PROJECTS WERE DUE ON OCTOBER 3RD.
THE REASON FOR THAT IS OUR GOAL WAS TO PRESENT BOTH OF THESE PROJECTS FOR AWARDS TODAY SO YOU CAN SEE THE TOTAL COST OF THE PROJECT TO GET TWO MILLION GALLONS PER DAY TO THE BUSINESS PARK.
UNFORTUNATELY, AS I'LL GO THROUGH HERE HERE WE ENDED UP HAVING TO CANCEL ONE OF THE BIDS DUE TO ONE OF THE PROJECTS COMING IN OVER BUDGET AND ONE OF THOSE BIDS WERE ALSO CONSIDERED NON RESPONSIVE.
BUT FOR THE TANK AND PUMP STATION PROJECT WE DID RECEIVE FOUR BIDS AND ONLY ONE WAS CONSIDERED NON RESPONSIVE BUT IT WAS NOT THE LOW BID.
THE BID SUMMARY RESPONSES ARE INCLUDED IN YOUR BOARD PACKET.
THE APPARENT LOW BID WAS SUBMITTED BY SOUTHWOOD BUILDING SYSTEMS AND THEIR BID WAS FOR $7,229,900.
OUR ENGINEERING CONSULTANT HAS REVIEWED THEIR BID AND DOES RECOMMEND AN AWARD TO SOUTHWOOD BUILDING SYSTEMS IN THIS AMOUNT.
STAFF HAS ALSO RECOMMENDED THAT AWARD FOR THAT AMOUNT AS WELL.
WITH THIS AWARD DOES REQUIRE THE FUNDING FOR THIS PROJECT AS MISS DREW ALLUDED TO A MOMENT AGO, IS THE ARPA FUNDING.
THE ARPA FUNDING AMOUNT IS $3,672,899.88.
THERE IS A REQUIREMENT FOR US TO OBLIGATE ALL THE ARPA FUNDS BY THE END OF THIS YEAR.
THAT IS THE MAIN REASON WHY WE'RE BRINGING THIS TO YOU TODAY IS TO MAKE SURE THAT WE GET THOSE FUNDS OBLIGATED BEFORE WE LOSE THEM.
TO DO SO WE WOULD HAVE TO TRANSFER THAT AMOUNT TO THE UTILITY CONTINGENT ACCOUNT TO BE ABLE TO FUND THIS PROJECT.
THE REMAINING FUNDS WILL BE COMING FROM THE UTILITY CASH RESERVES.
THAT IS THE AMOUNT IS OVER 3.5 MILLION AND TO DO SO IT WOULD EXCEED 1% OF THE CURRENT FISCAL YEAR BUDGET AND THEREFORE THAT DOES REQUIRE A PUBLIC HEARING.
IN YOUR BOARD PACKET THERE IS A RESOLUTION NOT ONLY TO AWARD THIS PROJECT TO SOUTHWOOD BUILDING SYSTEMS, BUT ALSO AN AUTHORIZATION TO ADVERTISE A PUBLIC HEARING THAT WOULD OCCUR ON NOVEMBER 13TH.
THAT WOULD BE AN ACTION I'LL BE ASKING FOR IN JUST A MOMENT, BUT TO REVIEW THE RIVER ROAD TRANSMISSION MAIN BIDS AS I MENTIONED EARLIER, ONLY TWO BIDS WERE RECEIVED.
ONE WAS CONSIDERED NON RESPONSIVE AND THE OTHER WAS WAY OVER BUDGET.
WE HAVE WORKED WITH OUR CONSULTANT TO ADDRESS THE SCOPE OF THAT PROJECT AND WE HAVE CANCELED THE ORIGINAL SOLICITATION AND HAVE REISSUED THAT.
THE BOARD PACKET HAS SOME DATES THAT NEED SOME CORRECTION AFTER SOME ADJUSTMENTS TO THAT.
THE BIDS WERE ADVERTISED ON OCTOBER 16TH AND THEY ARE DUE ON OCTOBER 31ST.
WE EXPECT TO BRING THAT BACK TO YOUR NOVEMBER 13TH MEETING HOPEFULLY WITH BIDS THAT ARE UNDER BUDGET THAT WE CAN AWARD.
>> THE RECOMMENDED FUNDING FOR THAT PROJECT, WE HAVE THE TOTAL IDEA OF WHERE ALL THE FUNDING IS COMING FOR BOTH PROJECTS COMBINED, IS THERE WOULD BE BOND PROCEEDS FROM UTILITY FUND DEBT SERVICE.
THAT WOULD BE DONE WITH THE BORROWING IN THE SPRING OF 2025.
AT THE BOARD'S NOVEMBER 13 MEETING, WE'LL BE PRESENTING FOR YOUR CONSIDERATION AN AWARD OF CONTRACT FOR THAT PROJECT AS WELL AS A REIMBURSEMENT RESOLUTION TO INDICATE THE BOARD'S INTENT TO REIMBURSE THEMSELVES WITH THOSE FUTURE BOND PROCEEDS.
ALSO, WE'LL BE REQUESTING THE AUTHORITY TO ADVERTISE A PUBLIC HEARING FOR NOVEMBER 26TH, TO APPROPRIATE THE FUTURE BROWN PROCEEDS FOR THAT PROJECT.
THERE IS A SUMMARY OF ALL THESE ACTIONS THAT NEED TO TAKE PLACE IN YOUR BOARD PACKET THAT IDENTIFIES BOTH PROJECTS, THE DATES THAT EVERYTHING NEEDS TO OCCUR.
I WAS JUST REMINDED THAT THE DATES WHERE BIDS ARE DUE FOR THE TRANSMISSION MAIN PROJECT IS OCTOBER 31ST.
ALSO, WE GOT INCORRECT DATES THERE.
I'LL COME BACK TO THE RIVER ROAD TANK AND PUMP STATION PROJECT AND ASK THAT YOU CONSIDER THE RESOLUTION IN YOUR PACKET TO AWARD THE PROJECT TO SOUTHWOOD BUILDING SYSTEMS, AS WELL AS AUTHORIZE STAFF TO ADVERTISE A PUBLIC HEARING FOR NOVEMBER 13TH.
>> MR. COX, YOU GOT ANY QUESTIONS?
>> WHAT'S THE BOARD'S PLEASURE?
>> I'LL MAKE A MOTION TO AWARD CONTRACT.
[01:55:03]
>> NEXT, WE HAVE A RESOLUTION FY 25 BUDGET TRANSFER FROM CIP FUNDS TO GENERAL FUND FROM PUBLIC SAFETY RADIO PROJECT SAVINGS TO PAY THE ANNUAL PUBLIC RADIO SYSTEM MAINTENANCE CONTRACT. MS. JULIE.
>> YES, SIR. WE ARE REQUESTING, AGAIN, A TRANSFER FROM OUR CAPITAL FUND TO OUR OPERATING FUND OF THE RADIO SYSTEM PROJECT SAVINGS TO PAY OUR ANNUAL MAINTENANCE AGREEMENT TO L3HARRIS.
WE WOULD LIKE TO DO THIS FOR ACCOUNTING PURPOSES TO SEPARATE THE CAPITAL FUNDS SO THAT THERE IS NO CONFUSION THAT THESE ARE PART OF THE CAPITALIZED COST OF THE RADIO.
AGAIN, THERE'S A RESOLUTION IN YOUR PACKET REQUESTING A TRANSFER FROM THE CAPITAL FUND TO THE GENERAL FUND AND THE AMOUNT OF $559,082.94.
I'M HAPPY TO ANSWER ADDITIONAL QUESTIONS.
>> HEARING NONE, I'LL TAKE A MOTION.
>> I'LL MAKE A MOTION. TRANSFER THE MONEY.
>> NEXT ONE IS A AUTHORIZATION TO ADVERTISE FOR A PUBLIC HEARING FOR THE INSURANCE OF GENERAL OBLIGATION BONDS AND THE MAXIMUM PRINCIPAL AMOUNT NOT TO EXCEED $3,221,000. MS. JULIE.
>> YES, SIR. THERE'S BEEN A LOT OF DISCUSSION OVER THE PURCHASE OF APPARATUS.
AS YOU ARE AWARE, THE BOARD DEVOTES $0.02 OF ITS REAL ESTATE TAX DOLLAR TO APPARATUS PURCHASES.
THAT $0.02 IS USED TO DO A BORROWING EVERY FIVE YEARS.
THE BOARD DID APPROVE FOR STAFF TO MOVE FORWARD WITH PURCHASING AND APPROPRIATED FUTURE BOND PROCEEDS ON OCTOBER 8TH, FOLLOWING A PUBLIC HEARING FOR THAT APPROPRIATION.
BEFORE ISSUING DEBT, THE BOARD MUST HOLD A PUBLIC HEARING TO ISSUE DEBT.
WE'VE BEEN WORKING WITH OUR BOND ATTORNEY AND OUR FINANCIAL ADVISOR TO ISSUE A REQUEST FOR PROPOSALS FOR DEBT ISSUANCE OR TO FIND A LENDER.
OUR BOND ATTORNEY DID PREPARE A DRAFT PUBLIC HEARING NOTICE.
THAT PUBLIC HEARING WOULD BE HELD ON NOVEMBER 26TH, 2024.
THE PUBLIC HEARING NOTICE DOES HAVE TO BE ADVERTISED TWICE AND WOULD APPEAR IF APPROVED IN THE NOVEMBER 12TH AND NOVEMBER 19TH EDITIONS OF THE PROGRESS INDEX.
THE RFP FOR BANKING SERVICES WAS ISSUED ON THE OCTOBER 9TH.
THOSE PROPOSALS ARE DUE NOVEMBER 1ST.
WE WILL BE WORKING WITH DAVENPORT FOR ANY BANK CLARIFICATIONS THE FIRST WEEK OF NOVEMBER, AND WE WILL HAVE A WORKING GROUP REVIEW ON THE 6TH OF NOVEMBER.
NOT ONLY WILL THE BOARD POTENTIALLY AUTHORIZE DEBT ISSUANCE ON NOVEMBER 26TH FOLLOWING A PUBLIC HEARING, YOU WILL ALSO SELECT A LENDER.
THERE'S A DRAFT RESOLUTION IN YOUR PACKET THAT OUR BOND ATTORNEY WITH WILLIAMS MULLEN PREPARED TO CIRCULATE IN THE NEWSPAPERS.
BUT WE ARE ASKING FOR AUTHORITY TO ADVERTISE THAT PUBLIC HEARING FOR NOVEMBER 26TH.
>> HEARING NO, I'LL TAKE A MOTION.
>> LET'S NOW CALL A ROLL, PLEASE.
>> NEXT, WE HAVE A RESOLUTION FOR RECOMMENDATION FOR APPOINTMENT TO THE BOARD OF ZONING APPEALS.
>> NEXT, WE HAVE A RESOLUTION 2 APPOINTMENTS, ECONOMIC DEVELOPMENT AUTHORITY.
>> MAKE A MOTION WE APPOINT JUDY CHOCLEY AND LAVERNE JACKSON.
>> NEXT, WE HAVE A RESOLUTION FOR AUTHORIZATION TO INITIATE OF EMINENT DOMAIN. MS. [INAUDIBLE]
>> THANK YOU, MR. CHAIRMAN, MEMBERS OF THE BOARD, MR. STOKE. I AM PLEASED TO TALK WITH YOU THIS EVENING ABOUT A PART OF A UTILITY LINE ACQUISITION THAT WE NEED.
[02:00:05]
THE PROPERTY IS OWNED BY VULCAN MATERIALS, OR VULCAN LANDS INCORPORATED.IT'S A LARGE PARCEL, A LOT OF WHICH IS NOT USABLE, IT'S 872 ACRES.
HERE IS A VISUAL OF THE LOT AND WHERE IT IS LOCATED.
THERE ARE THREE PLATES THAT REFLECT THE EASEMENT, THAT DOTTED LINE UP THERE SHOWS THE EASEMENT, AND THAT ALSO SHOWS THE EASEMENT, AND THAT SHOWS THE EASEMENT.
WHAT IS IMPORTANT TO POINT OUT IS THAT WE HAVE A LENGTHY NEGOTIATION HISTORY ON THIS PARCEL.
IT GOES BACK TO THE SUMMER OF 23, AND IN AUGUST OF 23 A NOTICE OF POTENTIAL EMINENT DOMAIN WAS SENT TO THE PROPERTY OWNER.
HAVING MADE NO PROGRESS, IN JULY OF '24, THE COUNTY PAID FOR AN APPRAISAL OF THE PROPERTY AND THE APPRAISAL REVIEWED 24 ACRES OF THE WHOLE PARCEL AND PROVIDED US WITH A DOLLAR AMOUNT OF ABOUT $50,000 AN ACRE.
SOME OF THE REQUESTED EASEMENT IS IN AN EXISTING DOMINION EASEMENT ALREADY.
ANOTHER PART OF THE EASEMENT IS IN THE SETBACK LINE, WHICH IS NOT AN AREA WHERE ANYBODY COULD DO ANYTHING WITH IT.
SOME OF THE SOILS ARE NOT REALLY USABLE FOR DEVELOPMENT.
THEY HAVE BEEN USED FOR DUMPING OF TRASH AND GARBAGE AND THINGS LIKE THAT IN THE PAST.
BUT BASED ON THE APPRAISAL THAT THE COUNTY GOT, WE MADE AN OFFER IN SEPTEMBER OF $41,448.
THAT IS BASED ON 33% PER ACRE OF THE VALUE OF THE PARTS THAT ARE IN THE DOMINION EASEMENT AND THE SETBACK AREAS, AND 50% OF THE PER ACRE VALUE FOR THOSE OUTSIDE OF THOSE TWO CONSTRAINTS.
THE RESPONSE FROM VULCAN WAS, NO, WE REALLY WANT $100,000.
OVER TIME, THE AMOUNT OF MONEY THAT THEY WANT FOR THIS EASEMENT HAS GONE UP.
WHAT I REALLY WANT TO MAKE CLEAR TO THE BOARD AND THE CITIZENS IS THAT EMINENT DOMAIN IS NOT SOMETHING THAT IS EVER TAKEN LIGHTLY.
IT IS AN ABSOLUTE LAST RESORT.
OUR OPTIONS HERE ARE TO RE-ENGINEER THE WATER PROJECT, WHICH IS HUNDREDS OF THOUSANDS OF DOLLARS, AND THAT'S JUST TO RE-ENGINEER.
THEN YOU HAVE THE COST OF THE PIPES THAT GO IN THE GROUND.
THAT WOULD BE OPTION NUMBER 2, OR WE COULD EXERCISE THE OPTION OF EMINENT DOMAIN.
THE REASON THAT THIS IS SUCH A DIFFICULT CHOICE IS BECAUSE IT IS NOT A GREAT IDEA TO TAKE TAXPAYER DOLLARS AND SPEND THEM WHEN THE LAW GIVES YOU THE AUTHORITY TO PERHAPS ACQUIRE THIS UTILITY EASEMENT WHICH BENEFITS ALL THE CITIZENS AT A MORE REASONABLE PRICE.
I WILL SAY THAT THE COUNTY DOES REMAIN OPEN TO NEGOTIATIONS, AND IT'S POSSIBLE THAT WHEN A NOTICE OF THE INTENT TO FILE A CERTIFICATE OF TAKE IS RECEIVED BY VULCAN THAT I MAY GET A CONTACT FROM VULCAN'S ATTORNEY, AND PERHAPS WE COULD REOPEN NEGOTIATIONS BECAUSE REALLY, I DON'T WANT TO USE EMINENT DOMAIN AND I DON'T THINK ANYBODY ELSE WANTS THE GOVERNMENT TAKING THEIR LAND.
BUT WE JUST CAN'T SEEM TO GET ANY MOVEMENT FROM VULCAN AND THE CORRESPONDENCE FROM THEM DOES NOT REFLECT A REASON FOR THE $100,000.
[02:05:07]
IT JUST SAYS, WELL, WE'D REALLY LIKE $100,000.WHAT'S ANOTHER $50,000 TO YOU GUYS? WELL, IT'S A LOT.
THERE'S A RESOLUTION IN YOUR PACKET THAT WOULD AUTHORIZE ME TO SEND THE NOTICE OF AN INTENT TO FILE A CERTIFICATE OF TAKE AND TO FORMALLY START THE EMINENT DOMAIN PROCESS WITH THE HOPE THAT WE WILL NOT HAVE TO GO ALL THE WAY THROUGH.
I'LL BE HAPPY TO ANSWER ANY QUESTIONS.
>> WALK ME THROUGH THE PROCESS.
IF WE GRANT PERMISSION TONIGHT TO START THIS PROCESS, YOUR HOPE IS THAT THEY'LL GET IT, AND THEY'LL COME TO THE TABLE BECAUSE THIS HAS BEEN GOING ON FOR OVER A YEAR TRYING TO COME TO AN AGREEMENT, CORRECT?
>> YES, WE HAVE BEEN WORKING WITH THE LAND ACQUISITIONS PERSON FOR VULCAN.
AS I SAID, THERE'S NOT REALLY A REASONING BEHIND WHY THEY WANT, WHAT THEY WANT, THERE NEVER HAS BEEN.
THEY HAVE 30 DAYS UNTIL I CAN FILE A CERTIFICATE OF TAKE, 30-45 DAYS.
MY HOPE WOULD BE THAT WHEN THEY RECEIVE THE OFFICIAL NOTICE THAT ONE OF THEIR ATTORNEYS WOULD REACH OUT TO ME, PERHAPS WE COULD EXPLORE A SUITABLE RESOLUTION.
>> WHEN YOU FILE IT, IT WOULD THEN GO TO THE COURT SYSTEM TO BE DECIDED ON A VALUE FOR THE PROPERTY, CORRECT?
>> I SEND A NOTICE TO THE PROPERTY OWNER, AND THEN 30-45 DAYS AFTER THAT, I FILE THE CERTIFICATE OF TAKE WITH THE CLERK, AND I PLACE A DEPOSIT FOR THE COST OF THE EASEMENT.
>> OKAY. THEN THE CLERK OR DISTRICT WOULD DECIDE IF THAT'S A FAIR NUMBER OR NOT, CORRECT?
>> AGAIN, NOT A TOPIC WE REALLY EVER WANT TO BEING APPROACHED WITH.
BUT AGAIN, JUST FOR CLARITY, WE'RE TALKING ABOUT THE EASEMENT LESS THAN 30% OF IT IS ACTUALLY EVEN USABLE LAND.
>> THEY HAVE CONTINUALLY UP THEIR OFFER.
>> INSTEAD OF BEING AMENABLE TOWARDS DISCUSSIONS AND STAND AT ONE THING.
THAT'S THE THING I JUST WANT THE PUBLIC REALIZE IT'S BEEN A LONG DRAWN OUT PROCESS.
ACTUALLY, I THINK STARTED BEFORE MYSELF AND MR. PUGH EVEN CAME ON THE BOARD, AND IT'S TIME TO BRING CLOSURE TO IT.
HOPEFULLY THIS WILL GET SOMETHING STARTED TO WHERE THEY'LL COME BACK TO THE TABLE AND WANT TO NEGOTIATE AND WE CAN GET IT CLEAR.
>> I THINK THAT WOULD BE WONDERFUL.
>> THANK YOU, MA'AM. THAT'S ALL I GOT, MR. WEBB.
>> I THINK WE SHOULD GO AHEAD.
>> I'M GOING TO JUST ADD ONE THING WHICH YOU SAID, IF I UNDERSTOOD IT CORRECTLY.
THE OTHER PORTION OF THIS IS NOT IN THAT EASEMENT IS INCLUDED IN THE SETBACK AREA WHICH CAN'T BE USED FOR ANYTHING ANYWAY.
>> SO IT DOESN'T CHANGE WHAT THEY CAN DO IF THEY CHOSE TO DO ANYTHING ELSE WITH THE REST OF IT.
THEY CAN'T USE A SETBACK AREA ANYWAY.
THEN YOU GOT THE EASEMENT THAT'S ALREADY THERE, WHICH YOU BROUGHT THAT UP EARLIER. [OVERLAPPING].
>> COULD I HEAR A MOTION, MISS WAYMACK?
>> THANK YOU. FOLKS, FOR THAT BEING DONE, LADIES AND GENTLEMEN, UNLESS I MISSED SOMETHING, I THINK WE'RE AT THE POINT OF MAKING A MOTION TO ADJOURN TO THE NOVEMBER 13TH MEETING.
>> WEDNESDAY, IT WILL BE THE 13TH THIS TIME [INAUDIBLE].
>> WE ADJOURN. YOU ALL HAVE TO BE CAREFUL WITH THE DEER GOING HOME.
* This transcript was compiled from uncorrected Closed Captioning.