RIGHT? YEP. IT'S 6:00, TUESDAY, SEPTEMBER
[A. Call to Order (6:00 pm)]
[00:00:10]
24TH, AND I CALL TO ORDER A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF PRINCE GEORGE COUNTY AS A FIRST ITEM OF BUSINESS.WE HAVE TWO BOARD MEMBERS WHO HAVE REQUESTED PERMISSION TO PARTICIPATE ELECTRONICALLY.
MR. BROWN IS AT HIS RESIDENCE IN PRINCE GEORGE, AND HE WOULD LIKE TO PARTICIPATE ELECTRONICALLY DUE TO A MEDICAL REASON, AND MR. WEBB IS IN DAYTONA BEACH, FLORIDA, AND HE IS REQUESTING TO PARTICIPATE VIRTUALLY FOR A PERSONAL REASON.
IS THERE A MOTION? I'LL MAKE A MOTION WE LET THEM PARTICIPATE ELECTRONICALLY.
WHAT IS THAT? THAT'S SOMEBODY'S WATCHING.
CAN YOU DO SOMETHING ABOUT THAT? CAN YOU GET THEM TO MUTE? YEAH, THEY GOT TO MUTE.
MR. BROWN OR MR. WEBB HAVE TO MUTE THEIR LAPTOP.
THEY'RE BEHIND. THEY'RE LAGGING.
OKAY. THEY'RE WATCHING ON SWAGIT.
BEAR WITH US. WE'LL GET STRAIGHT HERE IN A MINUTE.
ALL RIGHT, ON THE MOTION, MISS WAYMACK.
PARDON? SHE'S ASKING FOR YOUR MOTION, MISS WAYMACK.
MR. WEBB, CAN YOU HEAR US? MUST NOT BE ABLE TO.
CLIFF WAS HE THERE A MINUTE AGO? MR. WEBB, ARE YOU ABLE TO HEAR US? HE CAN'T UNMUTE.
WE'LL NOW HAVE OUR INVOCATION.
[B. Business Meeting]
CAN YOU HEAR US? YES, MA'AM.WE'LL NOW HAVE THE BOARD'S INVOCATION.
DEAR HEAVENLY FATHER, THANK YOU FOR THE MANY BLESSINGS YOU HAVE GIVEN TO US.
FATHER, WE ASK FOR YOUR CONTINUED PROTECTION.
BE WITH THOSE FIRST RESPONDERS WHO ARE OUT TAKING CARE OF OTHER PEOPLE WHILE WE ARE AT HOME, ASLEEP AND PROTECTED. BE WITH THOSE WHO ARE SICK IN MIND AND BODY AND SPIRIT.
BE WITH MR. BROWN AS HE RECOVERS FROM SURGERY.
BE WITH MR. WEBB. GIVE HIM SAFE TRAVEL.
BE WITH MR. STOKES AND GIVE HIM SAFE TRAVEL.
NOW WE'LL HAVE THE PLEDGE OF ALLEGIANCE.
WOULD YOU LEAD US, PLEASE? THANK YOU. NOW WE COME TO THE TIME OF PUBLIC COMMENTS.
IF ANYONE WISHES TO ADDRESS THE BOARD, WOULD YOU PLEASE COME FORWARD? YOU WILL GIVE YOUR NAME AND ADDRESS AND YOU'LL HAVE THREE MINUTES TO SPEAK.
[00:05:01]
MADAM CLERK, WE DID RECEIVE A STATEMENT FROM MR. BILL STEELE, AND I WOULD ASK THAT WRITTEN STATEMENT BE ENTERED INTO THE MINUTES, PLEASE.YES, MA'AM. I THINK THERE'S A LADY THERE.
DO YOU WISH TO SPEAK? PLEASE COME FORWARD.
YES, MA'AM. COME FORWARD PLEASE.
GOOD EVENING, I'M CAROL DRISCOLL.
I LIVE ON 13415 QUEEN STREET IN DISPUTANTA, AND I HAVE A COUPLE OF COMMENTS.
THE FIRST IS, I THINK, THE THREE MINUTE LIMIT.
WHILE I UNDERSTAND WHY YOU HAVE IT? I THINK IF SOMEONE HAS A LOT TO SAY, IT'S HARD TO SAY IT IN THREE MINUTES.
I THINK THAT I WOULD CHECK THE FEDERAL AND STATE LAWS.
I WORK AT THE DISABILITY LAW CENTER OF VIRGINIA, AND I'M GOING TO CHECK TOMORROW BECAUSE BY LIMITING IT TO THREE MINUTES, YOU MAY BE DISCRIMINATING AGAINST PEOPLE WHO HAVE DISABILITIES WHO MAY NOT BE ABLE TO SPEAK IN THREE MINUTES.
A COUPLE OF MY OTHER COMMENTS ARE FIRST, I WOULD REALLY ENCOURAGE YOU TO PLEASE WORK WITH THE NEW SCHOOL SUPERINTENDENT AND THE SCHOOL BOARD. I SUPPORT SINGLE MEMBER DISTRICTS AND I ALSO SUPPORT TERM LIMITS.
DO WE GET OUR NAME AND ADDRESS.
IS THERE ANYONE ELSE TO SPEAK? ANYONE ELSE WISH TO SAY SOMETHING TO THE BOARD? GOOD EVENING, BOARD.
LEILA MEYERS, 8711 SECOND COURT, DISPUTANTA.
BACK IN JANUARY, AFTER A SERIES OF COMMUNITY TOWN HALL MEETINGS, THE RESIDENTS OF DISTRICT ONE PRESENTED OUR TOP SEVEN CONCERNS TO THE DISTRICT ONE MEMBERS AND THE BOARD AT LARGE.
AS A TAXPAYING VOTING RESIDENTS, I FEEL THAT THOSE SEVEN TOPICS ARE ALL IMPORTANT.
I GATHER THAT THEY ARE IMPORTANT TO MY NEIGHBORS TOO WHEN I SPEAK WITH THEM, IT WILL BENEFIT THE COUNTY TO HAVE A CONCRETE MEASURES IMPLEMENTED IN A TIMELY MANNER TO ADDRESS THE ISSUES THAT WE PRESENTED TO YOU, AND AS YOU CAN HEAR TODAY, THE NEIGHBORS ARE BRINGING THOSE TOPICS TO YOU, WHETHER IN PERSON, BY EMAIL, OR THROUGH SUBMITTING COMMENTS IN THE PUBLIC COMMENT SUBMISSION TOOL, THAT THE COUNTY HAS.
TWO OF THOSE TOPICS THAT I WANT TO COMMENT ON IS THE SOLAR POLICY.
THIS BOARD HAS DONE NOTHING TO STRENGTHEN OUR COUNTY'S SOLAR POLICY.
WE HAVE BROUGHT OUR CONCERNS TO THIS BOARD MANY TIMES.
THE LAST UPDATE STATUS, WE WERE TOLD THAT THERE ARE LEGAL QUESTIONS THAT NEED TO BE ANSWERED.
WE WOULD ASK THAT THE BOARD PROVIDE UPDATE OF WHAT IS BEING DONE ABOUT THE COUNTY SOLAR POLICY, AND SUCH UPDATE NEEDS TO BE DONE AS AN ITEM ON THE AGENDA OF THIS BOARD'S MEETING, DONE BY A PRESENTATION BY AN ADMINISTRATION MEMBER WHO IS AWARE OF THE SITUATION, TO THE POINT WHERE THE RESIDENTS NEED TO HAVE A CONFIDENCE THAT THE COUNTY HAS A SOLID POLICY THAT WILL PREVENT ADDING MORE SOLAR SITES TO OUR COUNTY AND SECOND TOPIC IS THE INFAMOUS IMPOSED THREE MINUTE SPEAKING RULE.
THE RESIDENTS WHO COME HERE IN PERSON TAKE THE TIME OUT OF THEIR BUSY LIFE BECAUSE THEY HAVE A GENUINE INTEREST TO, AND DESIRE TO BRING LIGHT TO ISSUES IN THE PUBLIC FORUM. YOU SAY YOU'RE GLAD TO SEE US HERE, BUT IT APPEARS THAT YOU JUST WANT TO SEE US BE QUIET, GIVING YOUR MEETING CREDIBILITY BUT LENDING US NO LISTENING EARS.
TO ADD TO THIS, MOST OF THE EMAILS THAT I PERSONALLY SENT TO THIS BOARD ARE NOT BEING ANSWERED.
NOT EVEN A SIMPLE ACKNOWLEDGMENT OF THE MESSAGE BEING RECEIVED IS BEING SENT.
GOOD EVENING. BOARD. MY NAME IS JUSTIN NOBLIN, 8724 CENTENNIAL ROAD.
[00:10:06]
LAST WEEK WE HAD A MESSAGE COME OUT ON THE PRINCE GEORGE FACEBOOK THAT THERE WERE GOING TO BE SITE VISITS FROM VISION, AND IT RAISED CONCERN.RANDY OVER AT THE ASSESSOR'S OFFICE WAS MORE THAN HELPFUL, MORE THAN FRIENDLY, SAT DOWN WITH ME FOR OVER AN HOUR, EXPLAINED ALL THE DETAILS TO IT AND WHAT THE CONCLUSION I CAME FROM WITH THE WHOLE THING WAS THAT EVERYTHING WAS DONE IN GOOD INTENTIONS.
PEOPLE ARE CONCERNED ABOUT SITE VISITS, BUT AT THE SAME TIME PEOPLE ASK FOR SITE VISITS.
SAID THAT SATELLITE WAS NOT GOOD ENOUGH.
SO YOU'RE NEVER GOING TO MAKE EVERYBODY HAPPY? I THINK WHAT COULD HAVE BEEN DONE BETTER LOOKING AT IT, AND OF COURSE, THIS IS ARMCHAIR QUARTERBACK, AND SO THIS IS AFTER THE FACT IS MAYBE A LITTLE BIT MORE HEADS UP THAT IT WAS DONE, MAYBE SOME LETTERS OR SOMETHING COMMUNICATED PRIOR TO THE DAY BEFORE, JUST TO EASE THE TENSIONS AND TO COMMUNICATE BETTER AND BE MORE TRANSPARENT, BUT AGAIN YOU KNOW, I TOOK IT UPON MYSELF AND I TOOK THE TIME TO COME IN AND HAVE THE CONVERSATION.
I HAD A CONVERSATION WITH ANDREA THAT DAY, AND I HAD A CONVERSATION WITH RANDY.
IF IT COULD BE STRESSED TO MR. STOKE TO GIVE A LITTLE BIT MORE NOTICE, IF POSSIBLE, OR TO EXPLAIN THAT THERE WAS NO NOTICE POSSIBLE JUST TO EASE IT TO THE CITIZENS SO THAT EVERYBODY DOESN'T GET UP IN ARMS AND GO STRAIGHT TO FACEBOOK AND RANT AND RAVE ABOUT IT, YOU KNOW, WITH THE STRUGGLES THAT WE HAD WITH THE ASSESSOR'S OFFICE AND THE MONTHS THAT WE WENT THROUGH THAT IF THAT EFFORT COULD BE MADE, IT WOULD BE GREATLY APPRECIATED BUT I DID WANT TO SAY THANK YOU FOR HAVING RANDY IN THAT OFFICE AND KNOWING THAT HE IS MORE THAN CAPABLE OF SITTING DOWN AND TALKING TO THE PUBLIC WHEN THEY NEED TALKING TO.
IS THERE ANYONE ELSE TO SPEAK? HELLO. HI.
DON AUCOIN 13620 TAYLOR DRIVE, DISPUTANTA.
ONE OF THEM IS SINGLE MEMBER DISTRICTS.
WE FEEL THAT FIVE DISTRICTS WOULD BETTER REPRESENT RESIDENTS THAN THE CURRENT TWO DISTRICTS.
I RAN A NONSCIENTIFIC POLL ON FACEBOOK AND NEXTDOOR.COM FOR TWO DAYS.
I KNOW THAT THIS ISSUE HAS BEEN BROUGHT UP TO THE BOARD IN YEARS PAST.
ALSO TERM LIMITS, I THINK KIND OF GOES HAND IN HAND WITH THIS.
TERM LIMITS CAN PREVENT ENTRENCHMENT AND PROMOTE FRESH PERSPECTIVES.
IT ENCOURAGES NEW PEOPLE TO RUN AND BE ACTIVE IN THE COMMUNITY, WHICH WE REALLY NEED.
PEOPLE ACTIVE IN THE COMMUNITY.
REDUCES CORRUPTION, PROMOTES ACCOUNTABILITY, AND IT CAN ALSO REFLECT CHANGING DEMOGRAPHICS.
SO JUST A COUPLE OF THINGS FOR YOU GUYS TO CONSIDER THAT WE'D LIKE TO HEAR SOME FEEDBACK ON.
REED FOSTER, 7031 LAUREL SPRING ROAD.
I HAVE A CONCERN ABOUT WALTON SCHOOL.
THE COUNTY TOOK THAT OVER FROM THE SCHOOL SYSTEM, IF I'M CORRECT.
I PAID A VISIT TO IT ON SUNDAY WITH MY TRAINING OFFICER FROM COMPANY ONE BECAUSE WE HAVE BEEN TOLD WE CAN USE IT FOR TRAINING, AND I WALK IN GRASS UP TO MY WAIST.
THREE DUMPSTERS SITTING UP THERE, FULL HAVEN'T BEEN DUMPED.
[00:15:05]
A SOFA LAYING ON THE GROUND IN FRONT OF THE DUMPSTERS.YOU WANT PEOPLE TO COME TO PRINCE GEORGE? YOU'VE GOT A SIGN RIGHT THERE AT TRACTOR SUPPLY THAT SAYS WELCOME TO PRINCE GEORGE, AND THE FIRST THING, THEY LOOK TO THEIR RIGHT, THEY SEE A SCHOOL THAT THE GRASS HADN'T BEEN CUT AT.
I THINK WE NEED TO TIDY UP BECAUSE THAT'S A MAIN THOROUGHFARE AND WHEN PEOPLE DRIVE DOWN COURTHOUSE ROAD AND THEY LOOK TO THEIR RIGHT AS THEY'RE COMING TOWARD THE COURTHOUSE, WHAT DO THEY SEE? PLEASE GET THE GRASS CUT UP THERE AND MAKE THAT PLACE LOOK PRESENTABLE.
ANYONE ELSE WISH TO SPEAK TO THE BOARD? PLEASE COME FORWARD.
IF NO ONE WISHES TO SPEAK, THEN I CLOSE THE PUBLIC COMMENT.
NOW WE NEED TO ADOPT THE AGENDA.
DO I HAVE A MOTION? SO MOVED. SECOND.
ALL RIGHT. CALL THE ROLL, PLEASE.
THANK YOU. NOW WE NEED TO ADOPT OUR CONSENT AGENDA.
[C. Consent Agenda]
MAKE A MOTION TO ADOPT THE CONSENT AGENDA.DO I HAVE A SECOND? SECOND. CALL THE ROLL, PLEASE.
THE CONSENT AGENDA HAS BEEN APPROVED.
NOW WE GO TO THE SUPERVISORS COMMENTS, AND I'LL START ON MY LEFT WITH MR.
[D. Comments]
COX. I DON'T HAVE ANYTHING TONIGHT.THANK YOU, MR. PUGH. GOOD EVENING.
MR. WEBB? MR. WEBB? NOTHING TONIGHT, MADAM CHAIR.
THANK YOU, SIR. MR. BROWN. YES.
I HAD A FOLLOW UP VISIT TODAY, AND EVERYTHING IS TRACKING.
RIGHT ON TRACK WITH MY RECOVERY, AND I'M SORRY I AM NOT ABLE TO BE THERE THIS EVENING.
THANK YOU. THANK YOU, MR. BROWN. WE HAVE ASSISTANT COUNTY ADMINISTRATOR.
DO YOU WISH TO MAKE A COMMENT? THANK YOU, MADAM CHAIR.
JUST A FEW DATES THAT I WANTED TO MENTION.
EARLY VOTING IS AVAILABLE TO RESIDENTS BETWEEN 8:30 A.M, AND 4:30 P.M.
ON THE DAYS THAT THE BUILDING IS OPEN, MONDAY THROUGH FRIDAY.
THE PLANNING COMMISSION MEETS THIS THURSDAY, AND ON THE 28TH OF SEPTEMBER, THE APPOMATTOX REGIONAL LIBRARY SYSTEM CELEBRATES 50 50TH ANNIVERSARY ANNIVERSARY.
COMMUNITY RECEPTION AT THE PRINCE GEORGE PUBLIC LIBRARY AT 2 P.M..
THE ANNUAL STEAK FEAST IS AT REEVES RURITAN CLUB BETWEEN 4 AND 7 P.M., ALSO ON SEPTEMBER 28TH.
THAT'S ALL I HAVE, MRS. WAYMACK. THANK YOU.
NOW WE GO TO OUR PUBLIC HEARINGS.
[E. Public Hearings]
OUR FIRST ITEM IS A REZONING REQUEST FOR JUSTIN NOBLIN.THANK YOU. GOOD EVENING, MADAM CHAIR WAYMACK.
MEMBERS OF THE BOARD, MISS DREWRY AND MISS ERARD.
[00:20:08]
THAT'S THREE DIFFERENT ZONING DISTRICTS TO GENERAL BUSINESS B-1.THE PURPOSE OF THE REZONING IS TO USE THE PROPERTY FOR A BUSINESS OFFICE, AND THE SUBJECT PROPERTY IS LOCATED AT 5614 RUFFIN ROAD, AND WE HAVE A TAX MAP NUMBER COMING UP ON THE SCREEN AND THE COMPREHENSIVE PLAN INDICATES THE PROPERTY IS PLANNED FOR COMMERCIAL USES.
THE APPLICANT'S NAME IS JUSTIN NOBLIN AND HE IS ALSO THE PROPERTY OWNER.
THIS IS A LOCATION MAP SHOWING THE LOCATION WITHIN THE COUNTY.
NORTHERN PART OF THE COUNTY NEAR THE INTERSECTION OF COURTHOUSE PRINCE GEORGE DRIVE, RUFFIN ROAD.
AGAIN, THE PROPERTY IS LOCATED ON RUFFIN ROAD.
THIS IS A CLOSER IN AERIAL VIEW TAKEN FROM EITHER EARLY 2024 OR PRIOR TO THAT, AND YOU CAN SEE THE PROPERTY OUTLINED IN BLUE.
THERE'S AN EXISTING BUILDING ON THE PROPERTY.
THIS IS THE ZONING MAP SHOWING THOSE THREE DIFFERENT ZONING DISTRICTS.
YOU HAVE A PHOTO HERE THAT SHOWS THE SITE AS IT IS TODAY, AND YOU CAN SEE THAT IT'S BEEN IMPROVED WITH A GRAVEL ENTRANCE AND A GRAVEL PARKING AREA, ALONG WITH THE EXISTING BUILDING THAT'S THERE.
SO AS I MENTIONED, THE REQUEST IS TO REZONE IT FROM THREE DIFFERENT ZONING DISTRICTS TO JUST B-1, AND THE PRIMARY GOAL OF THE APPLICANT IS TO USE THAT EXISTING BUILDING AS A BUSINESS OFFICE FOR HIS CONSTRUCTION COMPANY.
IT'S ABOUT A 900 SQUARE FOOT BUILDING.
THERE'S NO PROFFERS ASSOCIATED WITH THIS REQUEST.
THE PLANNING COMMISSION HELD A PUBLIC HEARING IN JULY.
WE'VE RECEIVED NO PUBLIC COMMENTS AFTER ADVERTISING THIS REQUEST IN ACCORDANCE WITH THE STATE CODE.
SO THAT CONCLUDES MY PRESENTATION, AND THE APPLICANT IS HERE.
ALL RIGHT. DOES THE BOARD HAVE ANY QUESTIONS? NO, MA'AM. ALL RIGHT.
MR. NOBLIN, WOULD YOU LIKE TO COME FORWARD AND MAKE A STATEMENT? NOT UNLESS THERE'S ANY QUESTIONS.
IF ANYONE WOULD LIKE TO SPEAK FOR OR AGAINST THIS MOTION, PLEASE COME FORWARD.
SEEING NO ONE COMING FORWARD TO SPEAK FOR OR AGAINST THIS ISSUE, I TURN IT BACK OVER TO THE BOARD.
WHAT IS YOUR PLEASURE, MADAM CHAIR? YES. I WOULD SO MOVE THAT WE WOULD APPROVE THIS REZONING REQUEST.
THERE IS A DELAY, AND I'M SORRY YOU'RE HEARING THAT.
THANK YOU. THANK YOU, MR. WEBB. YES.
ALL RIGHT. THE MOTION IS COMPLETE.
LET'S GO ON TO HEARING NUMBER TWO.
[00:25:06]
A SPECIAL EXCEPTION REQUEST FOR TONYIA PENDER, PREMIER ADULT DAY SERVICES.ALL RIGHT. GOOD EVENING ONCE AGAIN.
PURSUANT TO THAT PRINCE GEORGE COUNTY ZONING ORDINANCE SECTION, WHICH ALLOWS IT BY SPECIAL EXCEPTION, AND THE PURPOSE OF THE REQUEST IS TO ALLOW A DAY SUPPORT CENTER FOR THE CARE OF ELDERLY OR DISABLED ADULTS.
THE SUBJECT PROPERTY IS A PORTION OF A COMMERCIAL BUILDING LOCATED AT 10555 SOUTH CRATER ROAD, AND WE HAVE A TAX MAP NUMBER FOR THAT, AND THE COMPREHENSIVE PLAN INDICATES THE PROPERTY IS PLANNED FOR COMMERCIAL USE.
THE NAME OF THE APPLICANT, BY THE WAY, IS TONYIA K.
PENDER WITH PREMIER ADULT DAY SERVICES.
SO THAT'S THE LOCATION ALONG SOUTH CRATER ROAD.
THIS IS A CLOSER IN VIEW OF THAT PART OF THE PARK SHOWING THAT BUILDING WHICH IS REQUESTED, AND THIS IS THE ZONING MAP SHOWING THAT THE PROPERTY IS ZONED B1 FOR BUSINESS OR COMMERCIAL, AND YOU CAN SEE ADJACENT ZONING DISTRICTS ARE IN ONE INDUSTRIAL BEHIND THAT PARK, AND THERE IS SOME RA NEAR THERE, BUT THE PARK ITSELF AND THE AREAS ON EITHER SIDE AND ACROSS THE STREET ARE ALL ZONED BUSINESS. THIS IS A VIEW OF TWO OF THE THREE BUILDINGS IN THE PARK AND THE BUILDING THAT THEY ARE ASKING FOR.
WE'VE GONE OVER HOW THIS IS FOR DAY SUPPORT FOR ADULTS WHO ARE ELDERLY OR DISABLED, AND WE HAVE SOME ADDITIONAL DETAILS PROVIDED ABOUT THAT THE APPLICANT PROVIDED IN THEIR APPLICATION MATERIALS, THAT THEY HAVE BEEN IN THIS WORK FOR A LONG PERIOD OF TIME.
TO 4:30 P.M., THAT'S NORMAL BUSINESS HOURS.
THEY TALKED. THEIR CLIENTS WILL BE 18 YEARS OR OLDER.
THEY'LL HAVE SUPERVISED AND TRAINED STAFF AND NURSE ON SITE.
THEY'LL CLIENTS WOULD OCCASIONALLY TRAVEL OFF SITE FOR COMMUNITY EVENTS, AND THEY WOULD HAVE INDIVIDUALIZED PLANS OF CARE AND VARIOUS PROGRAMING INVOLVED WITH THE DAY TO DAY ACTIVITIES. THE PLANNING COMMISSION HELD A PUBLIC HEARING IN AUGUST AND RECOMMENDED APPROVAL, AND THERE WERE NO PUBLIC COMMENTS DURING THAT TIME, AND THEY SAID THAT THIS IS EXPECTED TO BENEFIT THE GENERAL WELFARE OF THE COMMUNITY.
THERE WERE NO PUBLIC COMMENTS RECEIVED BY THE PLANNING DEPARTMENT PRIOR TO THE BOARD PUBLIC HEARING.
ALL RIGHT, DO YOU HAVE ANY QUESTIONS FOR MR. GRAVES? NO, MA'AM.
MR. BROWN AND MR. WEBB, DO YOU HAVE QUESTIONS? NO, MA'AM. THANK YOU.
WOULD THE APPLICANT LIKE TO COME FORWARD AND SPEAK? HELLO. HI.
MY NAME IS TONYIA PENDER WITH PREMIER ENRICHMENT SERVICES, AND I'VE BEEN A NURSE FOR 22 YEARS.
I CURRENTLY WORK AT A GROUP THEY SUPPORT, AS WELL AS A GROUP HOME.
THANK YOU. WHAT'S THE PROBLEM? IT'S JUST THE DELAY COMING THROUGH.
OKAY. OKAY. SO THAT WE CAN GIVE FAMILY MEMBERS A BREAK.
WE INTEND TO OFFER SKILL BUILDING.
THANK YOU. ANY QUESTIONS? HOW MANY APPLICANTS DO YOU.
RESIDENTS. NOT RESIDENTS, BUT PATIENTS.
10 TO 12, AND WITH THE RATIO OF 5 TO 1, DO THEY NEED TO BE AMBULATORY?
[00:30:07]
SOME AMBULATORY AND SOME WHEELCHAIR, BUT PRIMARILY AMBULATORY.ALL RIGHT, AND HOW MUCH HOW MANY ARE STAFF MEMBERS WILL YOU HAVE? IT'LL BE FOUR ON SITE.
SO FIVE INDIVIDUALS TO ONE DSP, AND I'LL BE ON SITE NURSE.
DO THE BOARD MEMBERS HAVE QUESTIONS? NO, MA'AM. I HAVE ONE QUESTION.
MISS PENDER, WHAT WILL YOU HOW ARE YOU GOING TO HANDLE KEEPING THEM IN THE BUILDING? DO YOU HAVE WILL IT ALWAYS BE LOCKED? I'M WORRIED ABOUT PEOPLE BEING ON CRATER ROAD, SOMEBODY ACCIDENTALLY GETTING OUT AND WANDERING INTO TRAFFIC.
OKAY. NO, WE'LL HAVE LOCKED DOORS AT ALL TIMES AS WELL AS THE STAFF.
IT'LL BE STAFF AT THE FRONT DOOR.
OKAY. ALL RIGHT. ANY OTHER QUESTIONS FROM THE BOARD? MADAM CHAIR, I HAVE A QUESTION FOR THE APPLICANT.
IT WAS WITHIN THE LAST SIX MONTHS TO A YEAR, WE HAD A VERY SIMILAR TYPE OF THING OR REQUEST THAT CAME BEFORE US FOR ANOTHER BUILDING IN THAT SAME AREA, AND I WISH TO EXPRESS MY SAME CONCERN AND MORE SO AROUND NEIGHBORHOOD COMPATIBILITY, AND I AM NOT AGAINST THAT TYPE OF BUSINESS BEING HERE IN PRINCE GEORGE, BUT AS I SAID BEFORE, IT'S ALL ABOUT LOCATION, AND MY BIG CONCERN IS THAT THERE IS A METHADONE TYPE TREATMENT CENTER LOCATED VERY, VERY IN VERY CLOSE PROXIMITY TO WHERE THIS BUSINESS IS GOING TO BE, AND PART OF THE CONCERN LAST TIME WAS MORE FOR THE FOLKS THAT WOULD BE IN THAT CENTER, AS WHAT THE APPLICANT WANTS TO HAVE BEING EXPOSED TO THE TRAFFIC AND STUFF FROM THIS CLINIC AND EVEN TODAY, WE STILL HAVE ISSUES WITH NEEDLES BEING OUT ON THE GROUND, TRASH ALL OVER THE PLACE, AND I KNOW IT'S SPECIFIC TO THAT BUILDING, BUT I'M ALSO TRYING TO BE PROTECTIVE OF WHAT OTHER TYPE OF BUSINESSES COME INTO THAT SAME AREA.
SO, YOU KNOW, AGAIN, I WISH TO EXPRESS MY CONCERN AROUND THE NETWORK, THE NEIGHBORHOOD COMPATIBILITY AND HOW ALL OF THAT FITS, YOU KNOW, INTO THE COMPREHENSIVE PLAN, MADAM CHAIR.
MR. WEBB, DID YOU HAVE ANYTHING TO ADD TO THAT? MR. WEBB? HERE. THANK YOU VERY MUCH, MADAM CHAIR. IF I COULD, JUST ADD REAL QUICK.
MR. WEBB, IF YOU'RE STREAMING THIS AS WELL AS ON THIS CONFERENCE BRIDGE, YOU MAY WANT TO MUTE THE VIDEO OR STREAMING AND JUST LISTEN OVER THE CONFERENCE BRIDGE NUMBER SO YOU WON'T GET THAT DELAY, AND THEN THAT WAY, ALL YOU'RE DOING IS MUTING AND UNMUTING YOUR PHONE LINE FOR THE CONFERENCE BRIDGE.
TO BE HONEST WITH YOU. VERY MUCH.
THANK YOU, MR. WEBB. THANK YOU VERY MUCH.
OKAY. THANK YOU. I'LL TURN THIS.
DID YOU WANT TO SAY SOMETHING? MY WIFE. OH, OKAY.
HOW ARE YOU ALL DOING? TURN THIS BACK OVER TO THE BOARD.
I'M NOT GOING TO TURN IT BACK OVER TO THE BOARD.
WHAT WE NEED TO DO NOW IS TO ASK IF THERE'S ANYONE WHO WISHES TO SPEAK FOR OR AGAINST THIS MOTION.
THE SPECIAL EXCEPTION REQUEST.
DOES ANYONE NEED TO COME FORWARD AND SPEAK FOR OR AGAINST THIS REQUEST? SEEING NO ONE COMING FORWARD, I NOW WILL TURN IT BACK OVER TO THE BOARD.
WHAT ARE YOUR WISHES, BOARD? AGAIN, I'VE EXPRESSED MY CONCERN.
MY CONCERN IS THE SAME AS IT WAS THE LAST TIME A TOPIC LIKE THIS CAME FOR THIS TYPE OF BUSINESS.
[00:35:01]
IN THAT SAME BUSINESS PARK RIGHT THERE.SO I DON'T KNOW IF ANY OTHER BOARD MEMBERS HAVE ANY COMMENTS.
I'LL STOP REAL QUICK BECAUSE IF NOT, I DO HAVE A MOTION I'D LIKE TO PUT ON THE FLOOR.
MR. WEBB, DO YOU HAVE ANY COMMENTS? ANY COMMENTS FROM THE OTHER BOARD MEMBERS? ANY QUESTIONS? MADAM CHAIR, NOT HEARING ANY OTHER COMMENTS, I SO MOVE THAT WE WOULD DENY THIS SPECIAL EXCEPTION, AND THE REASON FOR ME TO STATE THAT IN THE MOTION IS BASED ON THE NEIGHBORHOOD, COMPATIBILITY AND HOW THAT FITS INTO THE COMPREHENSIVE PLAN.
DO I HAVE A SECOND? I WANT TO HEAR MR. PUGH'S COMMENTS.
WE NEED A SECOND. DO I HAVE A SECOND TO MR. BROWN'S MOTION? WITH NO SECOND, THE MOTION FAILS.
ALL RIGHT, SO MY CONCERN IS, AND MAYBE ANOTHER BOARD MEMBER OR SOMEBODY CAN EXPLAIN TO ME I WAS UNAWARE OF ANY ISSUES OF DIRTY NEEDLES OR ANYTHING GOING ON WITH THE BUSINESS OVER THERE AND IF THAT'S THE CASE, MY OPINION IS THAT NEEDS TO BE ADDRESSED.
ANOTHER BUSINESS SHOULDN'T HAVE THE EFFECT ON A NEW BUSINESS COMING TO THE COMMUNITY.
IF THEY'RE NOT OPERATING ABOVE PAR, THEN THEY DON'T NEED TO BE IN PRINCE GEORGE COUNTY.
MR. COX, IF YOU'RE READY FOR ANOTHER MOTION, I'D LIKE TO MAKE A MOTION.
ALL RIGHT. DO WE KNOW WHAT THOSE.
ARE THOSE THE CONDITIONS AS OUTLINED IN THE ORDINANCE? THERE ARE SEVEN OF THEM.
YEAH. OUR GROUP WILL GO IN AND DO A REVIEW AFTER A YEAR WITH THEM.
MAKE SURE EVERYTHING IS AS IT SHOULD BE.
OKAY. SO WITH THE SEVEN CONDITIONS AS OUTLINED AND WITH A REVIEW BY STAFF AFTER 12 MONTHS.
YES, MA'AM. OF OPERATION? YES, MA'AM. OKAY.
DID THE APPLICANT HEAR THAT? YES, MA'AM. OKAY.
SECOND, WE NEED A SECOND TO VOTE ON IT NOW.
WE NEED A SECOND. WE NEED A SECOND.
DO WE HAVE A SECOND TO HIS MOTION? SECOND. THANK YOU.
ALL RIGHT. THE REQUEST IS APPROVED, WITH SPECIAL EXCEPTIONS.
YOU CALLED IT. OKAY. ALL RIGHT.
WAS THAT CLEAR TO EVERYONE? THANK YOU. NOW WE HAVE A SPECIAL EXCEPTION REQUEST FOR JAMES BURGESS.
IN A BUSINESS DISTRICT, AND THIS IS FOR A DAY SUPPORT CENTER FOR THE CARE OF INDIVIDUALS WITH INTELLECTUAL OR DEVELOPMENTAL DISABILITIES. THE SUBJECT PROPERTY IS A DIFFERENT COMMERCIAL BUILDING SPACE IN RAVENSWOOD OFFICE PARK.
THE ADDRESS IS TEN 545 SOUTH CRATER ROAD AND THE TAX MAP NUMBER IS PROVIDED THERE.
THE COMPREHENSIVE PLAN INDICATES THIS PROPERTY IS PLANNED FOR COMMERCIAL USE.
YOU CAN SEE THE COMMERCIAL UNIT INSIDE OF THAT OFFICE PARK IDENTIFIED IN THIS VIEW.
THE APPLICANT'S NAME IS JAMES BURGESS.
HE'S WITH NEW DEVELOPMENT SERVICES, LLC.
THIS IS THE ZONING MAP SHOWING.
AGAIN, THIS IS ZONED BUSINESS ON THIS PROPERTY AND THE VIEW OF THAT AN OFFICE PARK.
TWO OF THE BUILDINGS IN THE OFFICE PARK AGAIN.
SO THIS WOULD BE THE BUILDING IN THE MIDDLE ON THE RIGHT SIDE OF THE BUILDING.
I'LL JUST CONFIRM. YES, MIDDLE, RIGHT SIDE, AND AGAIN, THIS IS FOR ADULTS WITH INTELLECTUAL
[00:40:09]
OR DEVELOPMENTAL DISABILITIES.SOME BACKGROUND ABOUT NEW DEVELOPMENT LLC.
NEW DEVELOPMENT SERVICES, LLC.
THEY'VE PROVIDED THEIR PLANNED OFFICE HOURS ARE ALSO PRETTY MUCH NORMAL BUSINESS OPERATING HOURS.
THEY'VE PROVIDED SOME INFORMATION ABOUT OCCUPANCY, WHICH WOULD BE A RANGE OF NUMBERS, AND THEY WOULD HAVE STAFF MEMBERS FOR THOSE CLIENTS, AND THEY TALKED ABOUT HAVING TWO TRANSPORTATION VANS ON SITE, AND THEN THE NUMBER OF VEHICLES TO EXPECT.
PLANNING COMMISSION HELD A PUBLIC HEARING ON THIS IN AUGUST AND RECOMMENDED APPROVAL, SUBJECT TO THE RECOMMENDED CONDITIONS AND THE STAFF REPORT, AND THE VOTE WAS 5 TO 0, AND THERE WERE NO PUBLIC COMMENTS DURING THAT HEARING, AND THEY PROVIDED A REASON FOR THAT, THAT RECOMMENDATION.
SO THAT CONCLUDES MY PRESENTATION, AND THE APPLICANT, MR. BURGESS, IS HERE IF YOU HAVE QUESTIONS FOR HIM.
THANK YOU. HOW CLOSE IS THIS TO THE OTHER THAT WE JUST APPROVED? I'M GOING TO GO BACK TO THE MAP.
SO THE ONE THAT YOU JUST APPROVED IS IN THE BUILDING ON THE BOTTOM SET OF BUILDINGS, AND THIS REQUEST IS BASICALLY ADJACENT TO THAT IN THE SPACE THAT YOU CAN SEE HIGHLIGHTED THERE, AND THEN IN THE PHOTO.
SO IT'S THE BUILDING NEXT DOOR TO THE OTHER ONE WHICH BUILDING.
THE FAR ONE. THE ONE ON THE LEFT, AND THEN THE RIGHT SIDE OF THAT BUILDING ON THE LEFT, AND YOU JUST APPROVED THE A SPACE IN THE BUILDING ON THE RIGHT. ANY QUESTIONS FOR MR. GRAVES? BOARD MEMBERS.
DO YOU HAVE ANY QUESTIONS? NO, MA'AM. NOT AT THIS TIME.
IS THE APPLICANT PRESENT? GOOD EVENING. GOOD EVENING.
I'M THE PROGRAM DIRECTOR FOR NEW DEVELOPMENT SERVICES, THE OWNER OF MR. JAMES BURGESS.
JUST TO BE ABLE TO CONSIDER OUR APPLICATION.
I ACTUALLY READ A LETTER FROM CROSSROADS TREATMENT CENTER ON BEHALF OF THE NEW PROGRAM DIRECTOR, AND I JUST WANT TO SPEAK AND SAY ON THE MATTER OF THE RELATIONSHIP THAT HAS BEEN ESTABLISHED IS THAT WE COMMUNICATE AMONGST EACH OTHER.
I UNDERSTAND THE PAST CONCERNS, BUT I WILL SAY UNDERNEATH THE NEW DIRECTOR THAT'S OVER THERE, SHE'S VERY WELL KEPT ON HER PROPERTY, AND WE AS WELL ALSO HAVE THE SAME REQUIREMENTS AS FAR AS MAKING SURE THAT THE PROPERTY THAT BELONGS TO PRINCE GEORGE IS CLEAN AND TAKEN CARE OF, AS WELL AS THE PARTICIPANTS THAT WOULD BE IN OUR PROGRAM AS WELL, TOO, ARE ALL ALSO HELD TO ACCOUNTABILITY TO ENSURE THAT THE PROPERTY AND GROUNDS ARE TAKEN CARE OF, AND THAT THEY CAN STILL INTEGRATE INTO THE COMMUNITY.
OUR PROGRAMS ARE PRETTY MUCH THE SAME.
WE'RE STILL GUIDED BY THE SAME REGULATIONS UNDERNEATH THE VIRGINIA DEPARTMENT OF BEHAVIORAL HEALTH.
WE TOO AS WELL, ALSO WILL HAVE SECURITY CAMERAS.
YES. YOU SAID THIS IS A HOSPITAL, SO IT'S REALLY NOT A HOSPITAL.
IT'S REALLY LIKE AN ADULT DAYCARE CENTER.
YOU CAN SAY IT'S LIKE DAYCARE, BUT IT'S REALLY JUST A A SAFE BUILDING THAT THEY CAN ALL COME TO.
IT'S FOR A CERTAIN AMOUNT OF HOURS.
ARE THESE FOR PEOPLE WHO ARE ILL OR JUST MENTALLY ILL, WHICH? THESE ARE FOR INDIVIDUALS WHO ARE HAVE A WAIVER UNDERNEATH THE VIRGINIA DEPARTMENT OF BEHAVIORAL HEALTH, AND THE WAIVER ALLOWS THEM TO BE ABLE TO BUILD SKILLS SUCH AS
[00:45:02]
COMMUNICATION, SOCIAL RELATIONSHIPS.THEY COULD HAVE A VARIETY OF PSYCHOLOGICAL OR MEDICAL DISABILITIES, BUT EVERYONE'S DIFFERENT.
OKAY. ANY QUESTIONS FROM THE BOARD MEMBERS FOR THE APPLICANT? AGAIN, MY SAME QUESTION TO YOU IS ONE TO THE PREVIOUS ONE.
WHAT SAFEGUARDS DO YOU HAVE IN PLACE TO PREVENT PEOPLE FROM GETTING OUT OF THE BUILDING INTO SITUATIONS THAT COULD CREATE HARM TO THEMSELVES OR OTHERS AND ALSO INTO TRAFFIC.
ABSOLUTELY. ALL OUR STAFF ARE TRAINED.
WE HAVE DIFFERENT TYPES OF TRAINING SUCH AS FIRST AID, CPR.
WE ALSO HAVE A PENDING CONTRACT WITH ADT TO PROVIDE SURVEILLANCE ON OUR PROPERTY.
AS FAR AS DOOR CHIMES SO WE CAN BE ABLE TO HEAR IN AND OUT, EVERYTHING IS REQUIRED TO BE UNDERNEATH LOCK AND KEY TO ENSURE THAT EVERYONE IS SAFE AND THOSE KEYS ARE ONLY ACCESSIBLE BY STAFF, AND THEN ALSO I SEE SCROLL DOWN TO IT.
YOU HAVE PLANS TO HAVE A SKILL BUILDING COURSES, SUCH AS COOKING CLASSES THAT WILL CONSIST OF QUICK MEALS UTILIZING TOOLS SUCH AS CROCK POTS, AIR FRYERS, TOASTER OVENS, ELECTRIC BURNER, STOVETOP AND SUCH.
CORRECT. IF IT'S REQUIRED ON THAT SCHEDULED ACTIVITY.
THAT'S ALL I HAVE QUESTIONS WITH FOR HER.
THANK YOU. ANY QUESTIONS? NO, MA'AM. MR. COX ASKED WHAT I WAS.
ANY QUESTIONS FOR MR. WEBB AND MR. BROWN? DO EITHER OF YOU HAVE QUESTIONS? NO, MA'AM.
I'M SORRY. THIS IS AN OPEN SESSION ANYBODY WOULD LIKE TO SPEAK FOR OR AGAINST.
ANYBODY WHO WOULD LIKE TO SPEAK FOR OR AGAINST THIS EXCEPTION REQUEST, PLEASE COME FORWARD.
SEEING NO ONE COME FORWARD, I'LL TURN IT BACK OVER TO THE BOARD.
MISS WAYMACK, I HAVE A QUESTION.
ACTUALLY, I'M GOING TO ADDRESS CHIEF TAYLOR, IF HE DOESN'T MIND.
CHIEF TAYLOR, I SEE WHERE IT CAME TO Y'ALL, BUT THERE WAS NO COMMENTS ON IT.
WHAT IS YOUR FEELINGS ON THIS COOKING CLASS? HAVING THIS STOVETOP AND STUFF LIKE THAT WITH THIS TYPE OF ENVIRONMENT? OKAY. THANK YOU.
WHAT'S THE PLEASURE OF THE BOARD? I'LL MAKE A MOTION TO ACCEPT WITH THE SAME STIPULATIONS AS WAS PLACED ON THE LAST WHEN WE JUST PASSED.
MRS. WAYMACK. SO WITH THE CONDITIONS AS OUTLINED IN THE STAFF REPORT AND THE ADDED CONDITION OF A ONE YEAR REVIEW BY STAFF AFTER THE BUSINESS STARTS OPERATION.
THANK YOU. WILL YOU CALL THE ROLL, PLEASE? CAN I GET A SECOND? I'LL SECOND IT. THANK YOU.
THAT BRINGS A PUBLIC HEARING TO A CLOSE.
NOW, NEXT ON OUR AGENDA ARE REPORTS.
[F. Reports]
MISS DREWRY IS UP NEXT TO SPEAK TO US ON THE QUARTERLY FINANCIAL REPORT.MS. DREWRY? YES, MA'AM. GOOD EVENING, CHAIR WAYMACK, BOARD MEMBERS AND MS. ERARD, IT IS MY PLEASURE TO PROVIDE YOU WITH A QUARTERLY FINANCIAL REPORT.
IT'S OUR PRELIMINARY FISCAL YEAR 2024 YEAR END REPORT.
OUR GENERAL FUND REVENUES CAME IN AT 4.8% HIGHER THAN OUR AMENDED BUDGET, OR BY 3.6 MILLION, NET OF
[00:50:02]
OUR PLANNED USE OF FUND BALANCE, WHICH WE DIDN'T ACTUALLY USE.FUND BALANCE ABOUT 5 MILLION MORE, AND THERE ARE A VARIETY OF REASONS THAT OUR REVENUES WERE HIGHER.
2.1 MILLION OF THAT SURPLUS CAME FROM INTEREST EARNINGS.
AS THE BOARD IS AWARE, INTEREST RATES HAVE BEEN HIGH, AND WE ACTUALLY HAVE WORKED WITH THE TREASURER TO MOVE SOME OF OUR INVESTMENTS TO BETTER PERFORMING INVESTMENT OPPORTUNITIES WITHIN THE LEGAL PARAMETERS.
OUR REAL ESTATE TAX REVENUE CAME IN ABOUT ONE BUDGET, PERSONAL PROPERTY TAX SLIGHTLY HIGHER.
THE ONLY AREAS WHERE WE EXPERIENCED A DEFICIT WERE OUR CONSUMER UTILITY TAXES, WHICH WERE JUST SHY OF 3% BELOW WHAT WE BUDGETED, AND OUR PERMITS AND PLANNING FEES.
SO OUR EXPENDITURES ARE ALSO WITHIN OUR BUDGETED LIMITS.
WE WERE AT 96% EXPENDED OR ABOUT 4% UNDER SO OUR EXPENDITURES WERE ABOUT 2.9 LESS THAN OUR AMENDED BUDGET. I ALSO WANTED TO MENTION THAT WE HAVE HAD NOT WHEN I RAN THIS REPORT FOR YOU MADE OUR ANNUAL ADJUSTMENT TO THE SCHOOL OPERATING FUND.
THE SCHOOL'S OPERATING FUND IS NOT ALLOWED TO CARRY AN ANNUAL FUND BALANCE.
SO WE TAKE A LOOK AT THEIR ACTUAL REVENUES COMPARED TO THEIR ACTUAL EXPENDITURES, AND MAKE A YEAR END ADJUSTMENT TO OUR LOCAL TRANSFER, AND THAT DIFFERENCE REVERTS TO OUR GENERAL FUND FUND BALANCE, AND TYPICALLY THE SCHOOLS DO COME FORWARD AND ASK THAT BE RE-APPROPRIATED TO HONOR THEIR PURCHASE ORDERS AT YEAR END AND FOR SOME CAPITAL NEEDS THAT THEY MAY HAVE.
AGAIN, THEIR OPERATING REVENUES OVER THEIR ACTUAL OPERATING EXPENDITURES NETTED 3.7 MILLION OR 3,077,000, WHICH WILL REVERT TO THE GENERAL FUND FUND BALANCE, BUT THEY'VE ALREADY ASKED THAT 913 OF THAT BE RE-APPROPRIATED, MOSTLY DUE TO A LARGE OPEN PURCHASE ORDER FOR AN HVAC PROJECT AT THE HIGH SCHOOL THAT WENT THROUGH THE SUMMER.
SO WHAT DOES THAT MEAN WHEN WE TAKE A LOOK AT OUR ACTUAL GENERAL FUND REVENUES OVER OUR ACTUAL GENERAL FUND EXPENDITURES, WE WILL BE ADDING 6.5 MILLION TO THE FUND BALANCE FROM THE GENERAL FUND OPERATIONS.
COUPLED WITH THAT 3 MILLION FROM SCHOOL OPERATIONS, WE WILL ADD OVER 9.5 MILLION TO OUR GENERAL FUND FUND BALANCE AT THE END OF FY 24, AND I DO WANT TO MENTION THAT THESE ARE PRELIMINARY NUMBERS.
THERE ARE SOME YEAR END ADJUSTMENTS AND MEDICINE UNDERWAY AND SOME REVENUE REVIEWS ONGOING AS WELL.
SO THIS IS WHAT THAT WOULD LOOK LIKE.
OUR AUDITED JUNE 30TH OF 2023 FUND BALANCE FIGURE WAS 41.1 MILLION.
YOU'VE ALREADY TAKEN ACTION TO RE-APPROPRIATE PURCHASE ORDERS WITHIN THE GENERAL FUND OF 538,000.
SCHOOL PURCHASE ORDERS OF 913,000, AND AGAIN, THE LARGEST GENERAL FUND PURCHASE ORDER THAT WAS RE-APPROPRIATED WAS FOR THAT VISION REASSESSMENT PROJECT, WHICH WAS NEARLY HALF A MILLION.
THEN WE ALSO HAD BALANCES OF GRANTS AND DONATIONS THAT WERE RE-APPROPRIATED FOR 497,000, AND THE BOARD DID APPROVE IN AUGUST THE PURCHASE OF THREE ADDITIONAL POLICE VEHICLES FOR THE POLICE FLEET DUE TO ADDED POSITIONS, TWO OF WHICH WERE GRANT FUNDED AND ONE LOCALLY FUNDED, SO ESTIMATED UNOBLIGATED FUND BALANCE AT JUNE 30TH OF 2024 AND 25.
IF REVENUES CAME IN EXACTLY AS WE BUDGETED AND EXPENDITURES COME IN EXACTLY AS WE PLANNED WOULD BE 48.6 MILLION OR 31.6% OF YOUR FY 25 BUDGET.
SO UNDER CONSIDERATION THIS EVENING, WHICH WE WILL DISCUSS LATER DURING THE ORDER OF BUSINESS, OF COURSE, IS AN APPROPRIATION FROM GENERAL FUND FUND BALANCE FOR APPARATUS, AND THAT REQUEST IS FOR UP TO 3.829 MILLION.
[00:55:01]
THAT WOULD STILL LEAVE YOU WITHIN YOUR POLICY LIMIT AT 29.14.IF THE SCHOOLS WERE TO COME AND ASK FOR A REAPPROPRIATION OF THEIR UNEXPENDED FUNDS.
AGAIN, IT WOULD STILL LEAVE YOU WITHIN YOUR ALLOWABLE POLICY LIMITS AT 27.73.
DO YOU HAVE QUESTIONS ON THAT BEFORE WE MOVE FORWARD? OKAY, SO I DID WANT TO MENTION JUST GENERAL FUND NOTABLE ITEMS. PUBLIC SERVICE CORPORATION TAXES.
WE ACTUALLY COLLECTED ABOUT 10% MORE THAN WE BUDGETED.
THE SCC ACTUALLY DOES THOSE VALUATIONS AND THOSE ARE FOR ELECTRIC AND UTILITY OPERATIONS.
SO THEIR VALUES WERE HIGHER THAN WE HAD PREDICTED.
REAL PROPERTY TAXES WAS VERY CLOSE.
WE WERE WITHIN 2/10 OF A PERCENT OF BUDGETING.
EXACTLY RIGHT, WITH REAL PROPERTY TAXES.
PUBLIC SERVICE TAXES ARE TAXED AT YOUR REAL PROPERTY TAX RATE OF $0.82.
INTEREST ON INVESTMENTS, WHICH I MENTIONED EARLIER, CAME IN AT 2.1 MILLION.
HIGHER THAN WE HAD PLANNED FOR, AND FOR THOSE NEWER BOARD MEMBERS, WE ACTUALLY ENDED.
FY 22 WITH A LOSS ON OUR INVESTMENTS.
IF I COULD JUST REMARK ON HOW TWO YEARS HAS DRASTICALLY CHANGED.
WE'VE ONLY BUDGETED 700,000 FOR NEXT YEAR.
THE INTEREST RATES ARE KIND OF VOLATILE AND THE FEDS ARE THREATENING TO LOWER THE RATES.
SO WE CERTAINLY DON'T WANT TO RELY ON THAT REVENUE IF IT'S NOT SUSTAINABLE.
SO WE ARE TRYING TO BUDGET A YEAR AND A HALF AHEAD WHEN WE ARE PREPARING THE BUDGET.
MR. YOUNG, IF YOU'RE ABLE TO TOGGLE TO THAT OTHER POWERPOINT I DID WANT TO JUST MENTION JUST JUST MAKE A FEW EXPANDED COMMENTS ON PERSONAL PROPERTY TAXES.
ALL OF THOSE ITEMS SHADED IN GREEN ARE ROLLED INTO OUR PERSONAL PROPERTY TAX REVENUE LINE ITEMS, AND THE LARGEST COMPONENT OF THAT IS CERTAINLY MOTOR VEHICLES, BUT OUR VALUE FOR VEHICLES ACTUALLY DROPPED BY 1.5 MILLION BETWEEN APRIL OF 23 AND APRIL OF 24.
IT IS OUR BUSINESS FURNITURE AND FIXTURES THAT GREW, AND THAT IS LARGELY THE ONLY AREA THAT GREW AS FAR AS PERSONAL PROPERTY TAXES GO, SO I DID WANT TO MAKE THAT CLEAR.
IT'S NOT VEHICLE VALUES THAT DROVE THAT EXCESS.
IT'S BUSINESS FURNITURE AND FIXTURES AND THAT ACTUALLY SAVED US FROM FROM HAVING A LOSS.
WE ACTUALLY TAXED MOTOR VEHICLES 59,000 LESS THAN WE DID IN 2023.
SO I JUST KIND OF WANTED TO MENTION THAT.
PERSONAL PROPERTY TAX REVENUES WERE COLLECTED AT 13.3.
OUR THIRD PARTY COLLECTION AGENT THAT WE PARTNER WITH, OR THE TREASURER PARTNERS WITH, ACTUALLY REMITTED TO US OVER A MILLION IN DELINQUENT PERSONAL PROPERTY TAX REVENUES DURING 2024.
SO SOME OF THAT EXCESS RELATES TO COLLECTION OF DELINQUENT TAXES AS WELL.
SO STATE SALES TAX PEOPLE ARE SHOPPING.
WE ACTUALLY COLLECTED 431,000 MORE THAN WE BUDGETED.
WE HAVE UPTICKED TO 4.6 FOR FY 25.
SO THERE MAY BE SOME OPPORTUNITY THERE FOR FY 26 MACHINERY AND TOOLS TAX.
BECAUSE OF ONE BUSINESS OR PLANT EXPANSION.
WE DID COLLECT MORE THAN WE HAD BUDGETED.
NOW WE WILL INCREASE THAT BUDGET FOR FY 26, BUT IN LIKELIHOOD WE WILL PAY THAT OUT PLUS SOME IN REQUIRED REBATES FOR THAT EXPANSION.
[01:00:09]
EXCESS FEES.WE ACTUALLY THE CLERK OF CIRCUIT COURT REMITTED TO US 133,000 OR TO THE TREASURER, $133,000 FOR FORECLOSURE SALES FOR WHICH THE STATUTE RAN OUT.
SO THAT WAS COMPLETELY UNPLANNED REVENUE THAT WE DID RECEIVE.
AGAIN, FINES AND FORFEITURES ARE UP, WHICH SHOWS THE ACTIVITIES OF OUR POLICE DEPARTMENT.
THOSE FINES AND FORFEITURES WERE 31% MORE THAN WE BUDGETED.
THERE MAY BE SOME OPPORTUNITY TO INCREASE THOSE REVENUES.
IN 26, LODGING TAX WAS 24% MORE, AND THE LAST TWO ITEMS, POLICE SECURITY AND OUR STATE AND FEDERAL SOCIAL SERVICES MONEY WERE HIGHER THAN WE BUDGETED, BUT THOSE ARE EXPENDITURE DRIVEN.
SO WE HAVE TO SPEND MORE IN ORDER TO COLLECT MORE.
SO AGAIN, WE HAD A GREAT YEAR AS FAR AS REVENUES GO.
OUR THREE AREAS WHERE WE ARE DOWN OUR PERMITS AND PLANNING FEES, BOTH OF WHICH FELL SHORT.
WE DID REDUCE OUR BUDGET FOR FY 25 AND BOTH OF THOSE AREAS, OUR STATE COMMUNICATIONS TAX THOSE REVENUES HAVE FALLEN SINCE FY 15, AND WE CAN'T QUITE CUT IT ENOUGH ANNUALLY TO MAKE UP FOR THOSE SHORTFALLS.
OKAY. SO JUST JUST AGAIN, TO MENTION THESE ARE PRELIMINARY FIGURES.
YOU MAY SEE SOME SLIGHT CHANGES BETWEEN NOW AND WHEN THE AUDIT REPORT IS ISSUED.
WE ARE DOING DETAILED RECONCILIATIONS OF OUR ACCOUNTS RECEIVABLE AND OUR GENERAL LEDGER BALANCES, AS REQUIRED BY OUR AUDIT FIRM. WE MIGHT SEE SOME ADDITIONAL FY 24 INVOICES.
THEY SEEM TO TRICKLE IN AND WE ACTUALLY WILL HAVE A WORKERS COMPENSATION AUDIT ON OCTOBER THE 4TH.
UTILITIES. NOT THE SAME STORY THERE.
OUR REVENUES WERE AT ABOUT 93% OF WHAT WE HAD BUDGETED IN WATER AND SEWER.
MR. HALTOM DURING THE FY 25 BUDGET PROCESS DID REQUEST AND RECEIVED APPROVAL FOR AN ORDINANCE CHANGE TO REVAMP WATER AND SEWER FEES, PREDOMINANTLY WITH THOSE LARGEST COMMERCIAL UNITS OR USERS.
SO WE ARE HOPING THAT WILL ADDRESS SOME OF THE SHORTFALL FOR FY 25, BUT OVERALL, WE DID HAVE MORE EMERGENCY REPAIRS THAN WE NORMALLY DO AT SOME OF OUR UTILITY LOCATIONS, AND AGAIN, COUPLED WITH A SHORTFALL, WE DID RESULT IN AN OPERATING LOSS.
HOWEVER, ON THE CAPITAL SIDE, WE HAVE A POSITIVE CHANGE IN THAT POSITION WITH THOSE CAPITAL ACTIVITIES. CAPITAL PROJECTS I'M NOT GOING TO ATTEMPT TO READ FROM THIS SLIDE.
I'M GOING TO HIGHLIGHT A FEW PROJECTS ON THIS SLIDE.
CIRCUIT COURT ROOM RENOVATIONS ARE COMPLETE.
THAT PROJECT ACTUALLY CAME IN $278,000 UNDER BUDGET.
SO STAFF WILL COME FORWARD IN THE NEXT FEW MONTHS.
WE DID HAVE A MEETING WITH ONE OF THE JUDGES, JUDGE TOMKO AND SHERIFF VARGO, AND SOME OTHER KEY STAFF TO TALK ABOUT PERFORMING A FEASIBILITY STUDY FOR A COURTHOUSE EXPANSION, WHICH IS DESPERATELY NEEDED.
SO WE WILL PROBABLY BE COMING FORWARD TO ASK TO BE ABLE TO USE THAT RENOVATION PROJECT, SAVING TOWARD CONSULTING FEES TO HAVE A FEASIBILITY AND STUDY AND COST ESTIMATE DONE.
JEFFERSON PARK FIRE STATION IMPROVEMENTS ARE COMPLETE AND THAT WAS 43,000 UNDER BUDGET.
WE WILL BE BRINGING A FUTURE REQUEST JUST TO MOVE THOSE BACK TO THE SERIES.
ELECTRICAL UPGRADES REMAIN ONGOING.
THERE WAS WERE SOME ISSUES WITH THE WITH THE PROPANE HOOKUP AND THOSE HAVE BEEN RESOLVED.
[01:05:05]
WE ARE WAITING FOR THE ELECTRICIAN TO RETURN TO COMPLETE THAT WORK.THERE WERE SOME SENSORS AT THE FIRE DEPARTMENTS THAT WERE NOT PROPERLY FUNCTIONING.
OUR REMEDIES ARE IN PROGRESS, AND I BELIEVE ASSET WORKS RETURNED.
OR THEIR THIRD PARTY INSTALLER RETURNED ON SEPTEMBER 17TH TO REPLACE SOME FAULTY EQUIPMENT, AND WE'RE HOPEFUL THAT WILL TAKE CARE OF THE ISSUE.
THAT PROJECT IS IS ESSENTIALLY COMPLETE, BUT I THINK THERE ARE SOME PROGRAMING ISSUES THAT ONE OF OUR IT TECHNICIANS IS ADDRESSING.
I BELIEVE THERE WAS SOME GRAVEL INSTALLATION AND I'M NOT POSITIVE IF THAT HAS BEEN DONE YET THIS WEEK, BUT WE CAN CERTAINLY HAVE MR. SIMMONS GIVE US AN UPDATE THAT I CAN FORWARD TO YOU.
THEY'VE ALSO INSTALLED THE NEW GATE.
WE DO AWAIT THE INVOICING FOR THAT PROJECT AND PUNCH LIST COMPLETION.
THE PUBLIC SAFETY RADIO PROJECT IS COMPLETE.
I BELIEVE WE WILL BE GETTING THE INVOICE TO PAY THE REMAINING SMALL INSTALLATION.
FOR THE SOFTWARE FOR THE AI SOFTWARE THAT WILL BE USED IN THE COMMUNICATIONS CENTER THIS WEEK.
WE HAVE 595,000, WHICH WE WILL BE USING TO PAY THE ANNUAL RADIO MAINTENANCE COST THIS FISCAL YEAR WHEN WE GET THAT INVOICE IN NOVEMBER.
MS. DREWRY? YES, SIR? NOT TO CUT YOU OFF. CAN WE GET AN UPDATE FROM MR. SIMMONS ON THE STATION EIGHT ELECTRICAL UPGRADE THAT'S BEEN GOING ON FOR QUITE SOME TIME.
I THINK WE'RE ALMOST AT THE PASS WHERE WE MIGHT NEED TO GO WITH ANOTHER CONTRACTOR.
I WILL COMMUNICATE WITH MR. SIMMONS ON THAT, AND I HAVE ALREADY COMMUNICATED WITH HIM ABOUT WALTON GRASS AND DUMPSTER.
THESE BLUE SHADED ITEMS ARE FOR ONGOING SCHOOL CAPITAL PROJECTS.
THE HIGH SCHOOL HVAC WAS ONE THAT WE TOUCHED UPON EARLIER.
THAT PORTION OF THE PROJECT IS HOUSED WITHIN THE CIP FUND.
THERE IS ALSO A PORTION OF THE PROJECT IN THEIR OPERATING FUND.
SO THEY ARE STILL HOLDING RETAINAGE TO LOCKRIDGE CONSTRUCTION, BUT I BELIEVE THEY ARE CLOSE TO MAKING THAT RETAINAGE PAYMENT AND CLOSING THAT PROJECT OUT. I KNOW THEY ARE IN THE PROCESS OF HIRING A NEW FINANCE DIRECTOR FOR THE SCHOOL, SO AS SOON AS THAT PERSON IS IN PLACE, I WILL SCHEDULE A MEETING WITH THAT INDIVIDUAL, ALONG WITH PATRICK BARNES, TO FIND OUT MORE INFORMATION ABOUT WHAT THEY WOULD LIKE TO DO WITH THE REMAINING FUNDS AND THE ROOF MAINTENANCE, AND THE RESTROOM AND LOCKER ROOM RENOVATION.
OKAY. TOURISM FUND, WHICH IS FUNDED BY YOUR LODGING TAX.
THAT REVENUE CAME IN 24% HIGHER THAN WE BUDGETED.
EXPENDITURES WERE LESS THAN PLANNED.
SO FUND BALANCE FOR THE TOURISM FUND WILL GO UP BY ABOUT 385,000.
SO THE FUND BALANCE IS ESTIMATED TO BE JUST OVER $800,000.
WE DID BUDGET FY 25 LODGING TAXES AT 850,000.
SO WE DID INCREASE SLIGHTLY FOR FY 25, BUT THAT FUND HAD A FAVORABLE YEAR AS WELL.
ECONOMIC DEVELOPMENT SIMILAR STORY.
OUR MEALS TAX REVENUE CAME IN 9% HIGHER THAN WE BUDGETED, AND WE SPENT LESS THAN WE HAD PLANNED.
SO WE WILL BE ADDING 561,000 TO THE ECONOMIC DEVELOPMENT FUND FUND BALANCE, AND THAT UNRESERVED FUND BALANCE WILL GROW TO 2.4 MILLION.
YOU MAY BE SEEING A CAPITAL REQUEST OR MAYBE A BROADBAND INITIATIVE AT A FUTURE MEETING, WITH RECOMMENDED USE OF SOME OF THAT FUND BALANCE. RIVERSIDE CRIMINAL JUSTICE AGENCY.
WE ACTUALLY HAD PLANNED ON USING 25,000 IN OUR CJA FUND FUND BALANCE, BUT WE ACTUALLY DID NOT USE
[01:10:06]
FUND BALANCE. WE ACTUALLY ADDED 31,000 TO THAT SPECIAL REVENUE FUND FUND BALANCE.I HAVE COMMUNICATED WITH MISS [INAUDIBLE] TO SEE IF SHE HAS ANY CAPITAL NEEDS OR IF THERE IS ANY INTEREST IN PERHAPS PROVIDING A REBATE TO THE THREE SERVED LOCALITIES PRINCE GEORGE, HOPEWELL AND SURRY.
JUST TO GIVE YOU A BRIEF UPDATE ON OUR ARPA FUNDING.
THE BOARD IS AWARE I'VE COMMUNICATED AT MULTIPLE TIMES THAT WE RECEIVE 7.4 MILLION IN 2 EQUAL TRANCHES IN FY 24 AND FY 22.
3.8 MILLION OF THOSE ARPA FUNDS REMAINED AS OF JUNE 30TH, AND THOSE FUNDS DO HAVE TO BE OBLIGATED BY THE END OF THIS CALENDAR YEAR AND FULLY EXPENDED TWO YEARS AFTER THAT.
SO I'VE GIVEN A BULLET POINT OF WHAT ITEMS REMAIN, JUST OVER 9000 REMAINS FOR FIBER IMPROVEMENTS.
I BELIEVE MR. YOUNG WAS IN COMMUNICATION WITH THAT VENDOR EARLIER THIS WEEK.
WE ALSO HAVE SOME WORK THAT IS PENDING FOR OUR PUMP STATIONS NINE AND TEN REHAB OUR ROUTE TEN WATER LINE HAS SOME PUNCH LIST ITEMS REMAINING AND RETAINAGE TO PAY, AND THEN THE BOARD APPROVED EARMARKING 3.5 MILLION FOR RIVER ROAD TANK AND PUMP STATION AND PIPELINE. OUR INVITATIONS FOR BIDS FOR THOSE PROJECTS HAVE BEEN ISSUED AND THEY ARE BOTH NOW DUE ON OCTOBER 3RD.
AWARDS ARE TENTATIVELY SCHEDULED FOR YOUR 2ND OCTOBER MEETING TO COMMIT THOSE FUNDS AND GET THOSE PURCHASE ORDERS PREPARED SO THAT WE MEET THAT DECEMBER 31ST DEADLINE. OUR TCF FUNDING OF 100,000.
WE USED THAT TOWARDS OUR FUEL FOCUS PROJECT, AND THAT WAS FULLY EXPENDED DURING FY 24.
OPIOID ABATEMENT SETTLEMENT FUNDS.
WE HAVE COLLECTED CUMULATIVELY SINCE THOSE SETTLEMENTS BEGAN, 216,000, AND TO DATE WE HAVE NOT EXPENDED ANY.
THEY HAD ORIGINALLY APPLIED FOR A REGIONAL COOPERATIVE GRANT, WHICH WAS NOT APPROVED, AND WE HAD HOPED TO USE ON OUR LOCAL COLLECTIONS AS A MATCH. SO THEY ARE REGROUPING.
PROFFERS, ENDING BALANCE OF 122,000.
WE PROBABLY IN ALL LIKELIHOOD NEED TO EXPEND THESE FUNDS AND GET THEM OFF THE BOOKS.
I HAVE BEEN TALKING WITH MR. BALDWIN AND TIM REGARDING PROFFER COLLECTION AND USE OF THOSE FUNDS.
REDFLEX, WHICH IS OUR SCHOOL BUS CAMERA.
OUR COLLECTIONS WERE ONLY $1,100 DURING FY 24.
YOU CAN SEE WE CAPPED OUT IN FY 2019 AT 15,000, BUT AGAIN, THAT PROGRAM EXISTS MAINLY FOR STUDENT SAFETY, NOT FOR MONEY, HEALTH INSURANCE.
OUR CLAIMS PAID OUT EXCEEDED OUR PREMIUMS BY JUST OVER 300,000.
THE SCHOOLS DID FUND OR FINANCE A PORTION OF THEIR ACCUMULATED DEFICIT WITHIN THAT HEALTH FUND WITH THEIR CARRYOVER FUNDS LAST YEAR, AND TO DATE, AT JUNE 30TH, WE HAD A SURPLUS ON THE COUNTY SIDE OF 1.6 MILLION, AND THE SCHOOLS STILL HAD A DEFICIT OF 76.
THAT DEFICIT ON THE SCHOOL SIDE GREW TO 82,000 AS OF SEPTEMBER 13TH.
WHEN I GIVE OUR QUARTERLY REPORT FOR SEPTEMBER, I AM GOING TO ASK THE BOARD IF THEY WOULD CONSIDER ALLOWING US TO JUST CUT BAIT AND STOP TRACKING SCHOOL CLAIMS ONCE THEY REPAY WHATEVER THEIR ACCUMULATED DEFICIT IS ON SEPTEMBER 30TH.
CLAIMS RUNOFF TYPICALLY ENDS AFTER 18 MONTHS, AND ONLY CLAIMS THAT WERE DENIED INITIALLY CAN BE
[01:15:01]
REBUILT AT THIS POINT.SO THEY REALLY ARE JUST AT A TRICKLE NOW.
SO AGAIN, IF WE COULD LOOK AT THEIR BALANCE ON SEPTEMBER 30TH AND JUST MOVE ON.
THEY'VE BEEN OUT OF OUR PLANS SINCE JULY 1ST OF 22.
SO IT'S BEEN OVER TWO YEARS THAT THEY HAVE MOVED TO THE LOCAL CHOICE.
SO LOOKING AHEAD, YEAR END ENTRIES ARE STILL UNDERWAY.
OUR AUDITORS RETURN NEAR HALLOWEEN TO COMPLETE FINAL TEST WORK.
REVENUES ARE STILL BEING SCRUBBED.
CHILDREN'S SERVICES ACT ACCRUAL FOR SOME AUGUST ACTIVITY THAT RELATED TO.
LAST YEAR AND MAKE A FEW EXPENDITURE ADJUSTMENTS THAT I BECAME AWARE OF.
OUR WORKER'S COMP AUDIT AGAIN IS SCHEDULED FOR FRIDAY, OCTOBER 4TH, AND OUR AUDITORS AGAIN WILL BE HERE AT THE END OF OCTOBER.
WE WILL COMPLETE OUR AUDIT REPORT ON TIME.
BY CODE, WE HAVE TO HAVE IT DONE BY DECEMBER 15TH, BUT ROBINSON FARMER COX, WILL BE HERE ON THE 6TH OF DECEMBER TO PRESENT THE AUDITED FINANCIAL STATEMENTS TO YOU FOR FY 25.
WE ARE MONITORING OUR REVENUES AND OUR EXPENDITURES, AS WE DO NORMALLY THROUGHOUT THE YEAR, AND WE ARE BEGINNING TO GEAR UP FOR PREPARING THE 2026 BUDGET, IF YOU CAN BELIEVE THAT ALREADY.
ANY QUESTIONS THAT I CAN ANSWER, BUT AGAIN, WE'VE HAD A VERY GOOD YEAR.
THANK YOU. DO YOU NEED ANY OF THESE RESOLUTIONS APPROVED? NOT FOR THE REPORT.
THE OTHER ITEMS I'LL MOVE INTO.
ALL RIGHT. THANK YOU. YOU'RE WELCOME.
[G. Order of Business]
THEY'RE REQUESTING THEY RECEIVED ADDITIONAL GRANT FUNDING WITHIN THEIR GRANT FUND 510 OF $218,176, AND THEY ARE REQUESTING FY 24.THEY DID COLLECT MORE THAN THEY HAD ANTICIPATED.
THERE IS A RESOLUTION IN YOUR PACKET REQUESTING AN INCREASE IN APPROPRIATION FOR STATE SAFETY GRANT, AND AN INCREASE ON THE EXPENSE SIDE FOR HARDWARE. I DON'T BELIEVE ANYONE IS HERE FROM THE SCHOOL SYSTEM TONIGHT, BUT I'M HAPPY TO ANSWER ANY QUESTIONS AS BEST I CAN.
ANY QUESTIONS? NO QUESTIONS FROM ME, MADAM CHAIR.
MR. WEBB, DID YOU HAVE ANY QUESTIONS? NO, MA'AM. I'M GOOD.
IS THERE A MOTION? SO, MADAM CHAIR, I WOULD SO MOVE THAT WE WOULD HONOR THE SCHOOL'S REQUEST AND RE-APPROPRIATE THOSE MONIES.
THE NEXT ITEM IS ALSO A SCHOOL ITEM WITHIN THEIR SCHOOL NUTRITION FUND.
THEY ARE REQUESTING AGAIN FOR FY 24 JUST TO ENSURE THAT APPROPRIATIONS ARE SUFFICIENT FOR THE AMOUNTS RECEIVED AND EXPENDED, AN INCREASE IN APPROPRIATION OF $100,000 IN THEIR FEDERAL REVENUES, AND AN INCREASE IN PART TIME WAGES AND OTHER FEES TOTALING 100,000.
AGAIN, THIS IS AN FY 24 APPROPRIATION REQUEST.
REVENUES THEY HAVE ALREADY COLLECTED.
I'M HAPPY TO ANSWER ANY QUESTIONS THAT YOU MAY HAVE.
ANY QUESTIONS? NO, MA'AM. MR. BROWN? NO, MA'AM.
[01:20:01]
NO, MA'AM.THANK YOU, MR. WEBB. ANY QUESTIONS? NO, MA'AM. THANK YOU.
THE FIRST IS FOR A PROPOSED BUDGET AMENDMENT OF $3,221,000 FOR ANTICIPATED BOND PROCEEDS FROM A PLANNED FALL 2024 BORROWING, IN ACCORDANCE WITH COUNTY CODE SECTION 74.4.
PRINCE GEORGE COUNTY BOARD OF SUPERVISORS BY THAT CODE SECTION, HAS COMMITTED $0.02 ANNUALLY OF REAL ESTATE TAX REVENUES TO THE PURCHASE OF FIRE AND EMS APPARATUS THAT CODE OR THAT COMMITMENT WAS CODIFIED IN JANUARY OF 2019. THE FUNDS ARE NOT APPROPRIATED TO THE CAPITAL IMPROVEMENT FUND WHEN YOUR ANNUAL BUDGET IS ADOPTED, BUT TYPICALLY THE BOARD APPROPRIATES FUNDS AND APPROVES REIMBURSEMENT RESOLUTIONS AS PROJECTS AND OR PURCHASES ARE PROVIDED TO YOU DURING THE FISCAL YEAR OR WHEN THE BORROWING IS ULTIMATELY APPROVED. CHRIS TAYLOR, OUR INTERIM FIRE AND EMS CHIEF, PRESENTED TO YOU A REQUEST TO PURCHASE UP TO 7 MILLION AND FIRE AND EMS APPARATUS ON SEPTEMBER THE 10TH.
3,171,000 OF THAT 7 MILLION WOULD COME FROM DEBT ISSUANCE OR BOND PROCEEDS IN ACCORDANCE WITH THAT TWO CENT COMMITMENT AND COUNTY CODE SECTION 74.4, WE ALSO INCUR A COST OF ISSUING THAT DEBT FOR BOTH OUR FINANCIAL ADVISOR, WHO ASSISTS US WITH OUR REQUEST FOR PROPOSALS, AND OUR BOND COUNSEL, WHO ASSISTS US IN THE PREPARATION OF OUR RESOLUTION AND CLOSING DOCUMENTS.
THE TOTAL DEBT ISSUANCE WOULD BE 3,221,000.
THE VALUE OF $0.02 IN REAL ESTATE TAXES FOR FIVE YEARS PLUS INTEREST.
SO THE CURRENT VALUE OF ONE PENNY IS 372,000 BY THE EXISTING METHOD OR THE PRIOR METHOD OF DOING A BORROWING EVERY FIVE YEARS, IT ALLOWS PURCHASES EQUATING TO TEN PENNIES AND THEN REPAYING THAT OVER FIVE YEARS USING TWO CENTS OF YOUR REAL ESTATE TAX REVENUE FOR DEBT REPAYMENT.
INTERIM CHIEF TAYLOR PROVIDED TO YOU AT THAT SEPTEMBER 10TH MEETING.
AGAIN, RECOMMENDED PURCHASES OF UP TO 7 MILLION.
I STRUCK THROUGH THE COMMENT TO PUSH OUT TO THE SPRING.
THERE IS NO NEED TO PUSH OUT TO THE SPRING.
THIS WAS PLANNED AND ACTUALLY WAS PART OF OUR BUDGET COMMUNICATIONS TO YOU TO DO A FULL BORROWING.
CONTINGENCY WAS ALSO INCLUDED IN THAT REQUEST FROM INTERIM CHIEF TAYLOR, AND A LISTING OF THE EQUIPMENT THAT THEY HAVE REQUESTED IS SHOWN. THREE ENGINES, ONE MEDIC, TWO PURCHASE IMMEDIATELY AND THEN STAGGERED PURCHASES OF TWO BRUSH TRUCKS SQUAD A TANKER AND AN ADDITIONAL MEDIC UNIT.
OKAY. WHEN YOU DO AN APPROPRIATION THAT EXCEEDS 1% OF YOUR ADOPTED BUDGET, WE ARE REQUIRED TO HOLD A PUBLIC HEARING, AND THAT THRESHOLD FOR FY 25 IS 1.6 MILLION.
SO A PUBLIC HEARING WOULD BE REQUIRED TO APPROPRIATE 3.2 MILLION IN ANTICIPATED FUTURE BOND PROCEEDS TO YOUR BUDGET TO MAKE THOSE APPARATUS PURCHASES.
THE FULL AD WAS IN YOUR PACKET, WHICH WAS POSTED TO BOARD DOCS, BUT BASICALLY IT INDICATES THAT YOU ANNUALLY DEVOTE $0.02 OF YOUR REAL ESTATE TAX REVENUE FOR SUCH PURCHASES IN ACCORDANCE WITH YOUR COUNTY CODE, AND THE COUNTY ENGAGES IN A
[01:25:08]
BORROWING OR DEBT ISSUANCE EVERY FIVE YEARS TO MAKE FIRE AND EMS FIREARMS PURCHASES.APPARATUS PURCHASES AND REPAYS THAT DEBT USING THAT $0.02.
THIS REQUESTED PURCHASE AND APPROPRIATION WILL NOT NECESSITATE IN ANY INCREASE IN ANY TAX RATE.
SO THERE IS NO TAX INCREASE CREATED BY THIS.
THIS $0.02 IN REAL ESTATE TAX IS ALREADY COMMITTED.
FALL BOND REPAYMENT WILL BE STRUCTURED TO BEGIN NEXT FISCAL YEAR.
WE MADE OUR LAST PAYMENT THIS YEAR FOR THE PRIOR FIVE YEAR BORROWING FIVE YEARS AGO ON AUGUST 1ST.
SO WHAT WE ARE REQUESTING TONIGHT IS THAT YOU GRANT AUTHORITY TO ADVERTISE A PUBLIC HEARING FOR YOUR OCTOBER 8TH MEETING TO APPROPRIATE $3,221,000 AND ANTICIPATED BOND PROCEEDS.
WE WILL ALSO, ON THAT EVENING, ASK YOU TO APPROVE A REIMBURSEMENT RESOLUTION IN THE EVENT THAT WE BEGIN MAKING PURCHASES PRIOR TO CLOSING ON THAT DEBT. IT EXPRESSES YOUR INTENT TO REIMBURSE YOURSELF WITH BOND PROCEEDS, AND ALSO, PART OF INTERIM CHIEF TAYLOR'S REQUEST WAS TO AUTHORIZE THE COUNTY ADMINISTRATOR TO MAKE PURCHASES AS THOSE STOCK UNITS BECOME AVAILABLE.
SO WHAT WE ARE ASKING FOR TONIGHT IS ADVERTISEMENT OF A PUBLIC HEARING TO BE HELD ON OCTOBER 8TH.
I'LL MAKE THE MOTION TO ADVERTISE FOR A PUBLIC HEARING.
I'LL SECOND. DO WE HAVE A SECOND? I SECOND IT. THANK YOU.
THANK YOU. THE RESOLUTION IS APPROVED.
OKAY. THE SECOND PRESENTATION RELATES TO THE BALANCE OF WHAT IS NEEDED TO MAKE UP TO $7 MILLION IN APPARATUS REPLACEMENT BY USING UNRESERVED GENERAL FUND FUND BALANCE.
AGAIN, INTERIM CHIEF TAYLOR MADE THE REQUEST TO PURCHASE UP TO 7 MILLION.
3,000,001 71 CAN COME FROM DEBT PROCEEDS, AND THE REQUEST FOR THE REMAINING 3.8 MILLION 29,000 IS REQUESTED TO COME FROM GENERAL FUND FUND FUN BALANCE.
PARTIAL PORTION WITH DEBT ISSUANCE AND 3,829,000 WITH GENERAL FUND FUND BALANCE.
IF APPROVED, THAT APPROPRIATION WOULD RESULT AGAIN IN A GENERAL FUND TRANSFER TO THE CIP FUND, WHICH IS A MULTI-YEAR CONTINUING FUND WHOSE APPROPRIATION DOES NOT LAPSE AT FISCAL YEAR END, AND YOU COULD USE THOSE FUNDS PAST JUNE 30TH OF 2025 TO MAKE THOSE STAGGERED PURCHASES AS REQUESTED.
THE LANGUAGE THAT I HAVE INCLUDED IN THE DRAFT AD IS UP TO 3,000,008 29 IN THE EVENT THAT THE BOARD HAD QUESTIONS OR WOULD CONSIDER A DIFFERENT AMOUNT THAT IS LOWER THAN THAT, YOU COULD GO LOWER, BUT NOT HIGHER THAN 3,000,008 29.
AGAIN, A PUBLIC HEARING IS REQUIRED WHEN YOU AMEND THE BUDGET BY MORE THAN 1%, AND AGAIN, THERE IS A ONE DAY AD REQUIREMENT FOR AT LEAST ONCE ONE AD AT LEAST SEVEN DAYS PRIOR TO THE PUBLIC HEARING.
THE SALIENT LANGUAGE IN THE DRAFT AD THAT IS POSTED ON BOARD DOCS INDICATES THAT THE APPROPRIATION OF FUND FUND BALANCE GENERAL FUND FUND BALANCE FOR FIRE AND EMS APPARATUS PURCHASES.
THIS ADVERTISE REPRESENTS THE DIFFERENCE BETWEEN DEBT ISSUANCE AND THE REQUEST AND USE OF THAT FUND.
BALANCE DOES NOT NECESSITATE AN INCREASE IN ANY OF YOUR TAX RATE, NOR WILL IT BRING YOUR FUND BALANCE LIMIT OR AMOUNT BELOW YOUR POLICY REQUIRED GUIDELINES.
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SO AGAIN, THERE IS NO TAX INCREASE.YOU YOU STILL MEET YOUR FUND BALANCE TARGET AS A PERCENTAGE OF YOUR BUDGET, AND THE ESTIMATED RESERVE WAS DISCUSSED DURING THE QUARTERLY FINANCIAL REPORT.
SO, AGAIN, THE ACTION THAT WE ARE ASKING FOR THIS EVENING IS TO GRANT US THE AUTHORITY TO ADVERTISE THE PUBLIC HEARING TO BE HELD ON OCTOBER 8TH TO APPROPRIATE UP TO 3,829,000 IN GENERAL FUND FUND BALANCE FOR APPARATUS PURCHASE, AND AGAIN, TO GRANT THE COUNTY ADMINISTRATOR THE FLEXIBILITY TO MAKE THOSE STOCK PURCHASES AS THEY BECOME AVAILABLE.
I'M HAPPY TO ANSWER ANY QUESTIONS THAT YOU MAY HAVE.
ANY QUESTIONS? NO, MA'AM. NO, MA'AM.
DO I HAVE A MOTION? I'LL MAKE THE MOTION.
THANK YOU. THANK YOU VERY MUCH.
THANK YOU. I'LL ENTERTAIN A MOTION TO ADJOURN.
THANK YOU. THANK YOU VERY MUCH.
WE'RE ADJOURNED UNTIL OCTOBER THE 8TH.
* This transcript was compiled from uncorrected Closed Captioning.