Sep 10, 2024 Regular Meeting

[00:00:01]

I'D LIKE TO WELCOME EVERYBODY TO THE SEPTEMBER 10TH BOARD OF SUPERVISORS MEETING.

BARBARA, WOULD YOU CALL THE ROLL, PLEASE? YES, SIR.

[B. Business Meeting]

YES, AND MR. COX IS GOING TO DO THE PLEDGE.

DEAR HEAVENLY FATHER, WE THANK YOU FOR THE MANY BLESSINGS YOU GIVE TO US.

WE THANK YOU FOR PROTECTING US FROM THE STORMS THAT HAVE IMPACTED OTHERS.

FATHER, BE WITH THOSE WHO ARE SUFFERING IN MIND, BODY, AND SPIRIT.

COMFORT THEM.

HEAL THEM.

FATHER, BE WITH THIS BOARD AS WE STRUGGLE TO DO GOOD FOR OUR COUNTY AND ALL OF THE INHABITANTS.

IN YOUR HOLY NAME WE PRAY.

AMEN. AMEN.

THANK YOU ALL. ALL RIGHT.

ALL RIGHT, FOLKS, NOW WE'RE GOING TO MOVE INTO PUBLIC COMMENT.

ANYBODY WOULD LIKE TO SPEAK PLEASE COME FORWARD.

NAME AND ADDRESS.

YOU HAVE THREE MINUTES TO SPEAK.

HELLO. DONNA COYNE, 13620 TAYLOR DRIVE, DISPUTANTA.

I REALIZED RECENTLY THAT IT'S BEEN ABOUT A YEAR SINCE I RECEIVED A LETTER FROM RWE STATING THAT THEY WANTED TO INSTALL AN INDUSTRIAL COMMERCIAL SOLAR SITE RIGHT NEXT TO OUR FAMILY HOME. THANKFULLY, THAT WAS VOTED DOWN BY THE PLANNING COMMISSION AND THE BOARD OF SUPERVISORS LAST DECEMBER.

TODAY I WENT TO THE RWE WEBSITE AND SURE ENOUGH, BAKER'S POND IS STILL SHOWING AS ONE OF THEIR UPCOMING SOLAR PROJECTS.

I AND MANY OTHER RESIDENTS HAVE COME BEFORE YOU MANY TIMES ASKING FOR OUR SOLAR POLICY TO BE REVISED.

WE DO NOT KNOW THAT THE FUTURE IS GOING TO HOLD FOR THE GREEN WASHING AGENDA.

I FEEL THE TIME TO MAKE CHANGES IS NOW BEFORE 2025 ARRIVES.

POWHATAN COUNTY RECENTLY MADE A CHANGE IN THEIR CODE OF ORDINANCES THAT REMOVED SOLAR AS A CONDITIONAL USE IN THEIR AGRICULTURAL DISTRICTS.

I FEEL THAT COULD AND SHOULD BE THE WAY TO GO HERE IN PRINCE GEORGE COUNTY.

THANK YOU FOR YOUR TIME.

THANK YOU MA'AM.

ANYBODY ELSE LIKE TO COME UP AND SPEAK? THERE YOU GO. GOOD EVENING.

GOOD EVENING, BOARD.

LEILA MEYERS, 8711 SECOND COURT, DISPUTANTA 23842.

THE CONCEALED CARRY OR CHP PERMIT PROCESS IN VIRGINIA WAS ESTABLISHED IN LATE 1980S.

IT'S USED TO INCLUDE A FINGERPRINT PROCESS, WHICH WAS HANDLED BY FBI AT A COST OF ABOUT $25, WHICH WAS INCLUDED IN A TOTAL $50 FEE COLLECTED WITH THE APPLICATION.

THAT PORTION OF $25 FOR FINGERPRINT CARD PROCESSED BY FBI HAVE BEEN REPEALED 12 YEARS AGO IN 2012, BUT THIS COUNTY EFFECTIVELY HAS BEEN TAKING THESE FUNDS FROM THE LAW ABIDING CITIZENS AND PUTTING THEM IN A GENERAL FUND TO SPEND IT AS YOU WISH. THERE IS NO LINE ITEM, NO FUND APPROPRIATION VOTE FOR THOSE FUNDS.

WE'RE TALKING ABOUT $30,000 EVERY YEAR FOR 12 YEARS.

THERE IS NO PROVISION IN THE RELEVANT SECTION OF THE VIRGINIA CODE TO USE ANY PORTION OF CHP FEE TO SUBSIDIZE ANY BENEFITS OR SALARIES.

THE TOTAL FEE AMOUNT MUST BE REDUCED AND IT IS ON THE SHERIFF TO MAKE IT A REALITY, BUT THE BOARD HAS BEEN KNOWINGLY OR IGNORANTLY TAXING ITS MOST LAW ABIDING RESIDENTS FOR NO SERVICES PROVIDED.

NO FINGERPRINT CARDS HAVE BEEN COLLECTED IN THE PAST 12 YEARS.

THAT IS APPALLING.

YOU WOULD NOT BE EXPECTING RESIDENTS TO PAY A DOG LICENSE FEE FOR THEIR DISEASED DOG.

SO THIS COLLECTION OF EXTRA FUNDS CANNOT STAND AN AUDIT STANDARD.

YOUR OPIOID SETTLEMENT FUND HAS A LINE ITEM IN THE BUDGET.

[00:05:01]

THIS TAXATION OF A PERMIT HOLDERS IS HEARKENING TO A POLL TAX.

ANY AMOUNT TAKEN OVER WHAT IT SHOULD BE IS TOO MUCH WHEN IT COMES TO OUR CONSTITUTIONAL RIGHT.

THIS IS A CONSTITUTIONAL RIGHT AND IT SHOULD BE HANDLED WITH MORE RESPECT AND ATTENTION.

SO EVERY YEAR YOU PASS A BUDGET WHICH INCLUDES THE $30,000 EXTRA COLLECTED.

YOU PARTICIPATE IN TAKING AWAY RESIDENTS FUNDS WITH NO ACCOUNTABILITY, AND YOU SHOW DISREGARD TO THE RESIDENTS BEING UNDULY TAXED.

THANK YOU.

THANK YOU MA'AM. ANYBODY ELSE WOULD LIKE TO COME UP AND SPEAK? ONE MORE TIME. ANYBODY ELSE WOULD LIKE TO COME UP AND SPEAK? NOW'S THE TIME. SEEING NO ONE, I'LL CLOSE THE PUBLIC COMMENT AND WE'LL MOVE TO THE ADOPTION OF THE AGENDA.

MR. CHAIRMAN, IF THERE'S NO DISAGREEMENT FROM THE BOARD, I'D LIKE TO MAKE A MOTION THAT WE WOULD ADOPT THE AGENDA WITH BUT TO INCLUDE THE REMOVAL OF ITEM H SIX FROM THE AGENDA.

SECOND. MR. COX GOT IT. CALL THE ROLL, PLEASE.

[C. Consent Agenda]

DO I HAVE A MOTION? MR. CHAIRMAN, I SO MOVE THAT WE WOULD APPROVE THE CONSENT AGENDA AS PRINTED.

I SECOND.

CALL THE ROLL, PLEASE. YES, SIR.

[D. Presentations]

MISS SCHRANER, IF YOU COME FORWARD WITH YOUR FAMILY OR FRIENDS, WHOEVER YOU'D LIKE TO BRING FORTH, AND MISS WAYMACK IS GOING TO DO THE HONORS.

Y'ALL COME ON UP. OKAY, THAT'S FINE.

HOWEVER YOU WANT TO DO IT.

[INAUDIBLE] IT'S MY PLEASURE TO INTRODUCE YOU TONIGHT TO BRENDA B.

SCHRANER. SHE WAS A WONDERFUL EMPLOYEE HERE FOR PRINCE GEORGE COUNTY.

BRENDA SCHRANER WAS HIRED ON DECEMBER THE 1ST AS A FULL TIME OFFICE ASSOCIATE, TWO IN THE FIRE AND EMS DEPARTMENT, AND REMAINED IN THIS CAPACITY AS SHE RETIRED ON JUNE 30TH, 2024, AND WHEREAS, WITH THE SIGNIFICANT EVOLUTION OF ADMINISTRATION RESPONSIBILITIES, MRS. SCHRANER QUICKLY EVOLVED TO SUPPORTING AND ASSISTING THE OPERATIONS OF THE ENTIRE FIRE AND EMS DEPARTMENT, AND WHEREAS MRS. SCHRANER TOOK ON A PLETHORA OF RESPONSIBILITIES, MANY OF WHICH DID NOT FALL UNDER HER JOB DESCRIPTION, SHE HANDLED CITIZEN INQUIRIES, DIRECTED RESOURCES, PROCESSED FOIA REQUESTS, UPDATED ALL PERSONNEL FILES, AND MANAGED THE LENGTH OF SERVICE PROGRAM FOR VOLUNTEERS AND SO MUCH MORE AND WHEREAS MRS. SCHRANER IS REFERRED TO AS THE GEM TO THE DEPARTMENT AND IS REFERRED TO AS QUEEN OF PRINCE GEORGE COUNTY AND THE BARONESS OF BURROWSVILLE.

[LAUGHTER] WHEREAS MRS. SCHRANER'S FELLOW COWORKERS IN FIRE AND EMS ARE GRATEFUL FOR HER DEDICATION, HER SINCERE CARE, AND HER LOVE FOR HER TEAM AND HER LOVE FOR HER ENTIRE COMMUNITY, AND WHEREAS, THROUGHOUT HER REMARKABLE CAREER SPANNING A COMBINED TOTAL OF MORE THAN 21 YEARS,

[00:10:08]

MRS. SCHRANER'S INSTITUTIONAL KNOWLEDGE AND ADMINISTRATIVE SUPPORT WILL BE SORELY MISSED BY THE FIRE AND EMS DEPARTMENT AND THE COUNTY AND ALL OF ITS CITIZENS.

NOW, THEREFORE, BE IT RESOLVED THAT THE BOARD OF SUPERVISORS OF THE COUNTY OF PRINCE GEORGE, THIS 13TH DAY OF AUGUST, 2024, DOES HEREBY COMMEND BRENDA B.

SCHRANER A COMPLETION OF 21 YEARS AND SIX MONTHS OF SERVICE TO THE COUNTY AND ITS CITIZENS.

BE IT FURTHER RESOLVED THAT THIS BOARD WISHES TO EXTEND ADMINISTRATOR MUCH HAPPINESS AND CONTINUED SUCCESS IN THE NEXT PHASE OF HER LIFE.

THIS IS SIGNED BY T.J.

WEBB, CHAIRMAN OF THE BOARD OF SUPERVISORS, AND JEFFREY D.

STOKE COUNTY ADMINISTRATOR.

THANK YOU SO MUCH.

THANK YOU. I'M SORT OF LOST FOR WORDS, BUT I WANT TO INTRODUCE PART OF MY FAMILY.

MY SISTER JOANNE, BECKY AND LENA, AND MY HUSBAND, TERRY.

BOY, THAT TALL GUY WAS BEHIND ME.

[CHUCKLING] THANK YOU VERY MUCH FOR THIS COMMENDATION.

I DO APPRECIATE IT AND THANK YOU TO THE COUNTY, BUT THANK YOU FOR ALL OF MY FIRE AND EMS PEOPLE WHO SHOWED UP.

I'M SURPRISED AND I'M HAPPY ABOUT THAT.

THANKS TO EACH AND EVERY ONE OF YOU.

YOU KNOW, I WAS THINKING ABOUT THIS NOT JUST TODAY, BUT SINCE I RETIRED.

THIS IS A GREAT COUNTY, AND WHEN MY DAD WAS ON THE BOARD FOR 16 YEARS HERE HE WOULD GET HIS LITTLE BOARD PACKAGE, AND HE'D BE READING HIS PACKAGE, AND HE WAS EXCITED ABOUT DIFFERENT THINGS, AND HE HAD A LOVE FOR THE COUNTY, AND I KNOW IT TAKES A LOT NOW FOR THIS BOARD TO DO WHAT THEY NEED TO DO WITH THE COUNTY, BE IT THROUGH THE SCHOOL BOARD, THROUGH PUBLIC SAFETY ADMINISTRATION AND EVERYTHING, AND SO YOU REALLY HAVE EVOLVED A LOT, AND I KNOW THAT MY DAD LOVED BEING A SERVANT OR LOVED BEING ON THE BOARD WITH SO MANY PEOPLE PREVIOUS TO THIS BOARD AND HE DECIDED AFTER QUITE A BIT OF TIME THAT HE HAD BEEN HERE LONGER, THAT HIS GRANDCHILDREN WERE COMING ALONG, HE WAS GETTING READY TO HAVE SOME DIALYSIS AND ALL THAT KIND OF STUFF.

HE GOT THAT REMARKABLE LIFE SAVING KIDNEY TRANSPLANT.

HE HAD GRANDCHILDREN COMING.

HE WANTED TO GET ON THE RIVER AND FISH MORE.

SO I UNDERSTAND ALL THAT NOW.

I WANT TO DO THE SAME THING, BUT THANK YOU SO MUCH FOR THIS.

I DO APPRECIATE IT, AND TO THE OTHER THING, TOO MY PREVIOUS TIME, IT'S NOT THREE MINUTES I SAW.

OH NO THERE'S NO THREE MINUTES.

NO MA'AM. YOU TAKE YOU TAKE AS LONG AS YOU WANT.

NO, MA'AM.

SO BEFORE I CAME TO PRINCE GEORGE COUNTY, I WORKED IN INDUSTRY AND A FOR-PROFIT BUSINESS, BUT IT REALLY GIVES YOU A DIFFERENT PERSPECTIVE WHEN YOU START WORKING WITH AND FOR PEOPLE AND NOT FOR A PRODUCT, AND WE TRY TO DO IT SAFELY, AND WE DID, AND I ENJOYED EVERY MINUTE OF THAT, BUT YOU GET A DIFFERENT PERSPECTIVE WHEN YOU'RE SERVING THE PEOPLE, AND I WILL SAY FROM MY OWN SELF, I DIDN'T KNOW WHAT IT WOULD TAKE TO GET A POLICE OFFICER ON THE STREET TO GET A FIRE TRUCK ON THE ROAD TO THE WORST DAY OF SOMEONE'S LIFE, A MEDICAL EMERGENCY.

SO A LOT OF TIMES THE CITIZENS AND MYSELF INCLUDED, HAVE NO IDEA WHAT IT TAKES FOR TRAINING, FOR THE HOURS THAT IT TAKES, FOR THE ALL THE VARIOUS CALLS AND THE CALLS FOR SERVICE THAT WE GET.

SO I HAVE A GOOD APPRECIATION FOR THAT NOW, AND I HOPE THAT EVERYONE ELSE DOES TOO, AND I DO APPRECIATE IT, BUT I LOVE MY PARTY AND MY FAMILY SO MUCH.

THANK YOU SO MUCH.

YEAH. THIS IS A SHORT ONE HERE.

HEY HEY HEY.

[00:15:40]

ALL RIGHT. NEXT, WE HAVE A DONATION OF $4,000 FROM DOWNTOWN THUNDER TO PRINCE GEORGE.

PUBLIC SAFETY FOUNDATION.

THERE YOU GO. DOWNTOWN THUNDER.

HE'S RIGHT THERE.

THIRD ONE, THIRD ONE BACK JAY PAUL, HE'S IN THE AUDIENCE.

I THINK HE'S THE PRESIDENT.

OKAY. HEY, PAL, HOW YOU DOING? YEAH. GOOD SEEING YOU AGAIN, SIR.

ALL RIGHT.

Y'ALL GO AHEAD.

OKAY. I GUESS JAY, YOU'RE THE HEAD OF THE FOUNDATION.

OKAY. ALL RIGHT. COOL. SO FOR THOSE OF YOU THAT HAVEN'T HEARD OF OUR CHARITABLE FOUNDATION, IT'S DOWNTOWN THUNDER, WE'VE BEEN DOING THIS KIND OF WORK SINCE 2014 FOR ABOUT TEN YEARS NOW.

WE STARTED DOING EVENTS, PARTICULARLY IN PRINCE GEORGE COUNTY OVER THE LAST, WHAT, THREE YEARS? WE'VE GOTTEN SO BUSY NOW WE CAN'T DO EVENTS, BUT MAYBE ONCE A YEAR.

SO WE'RE RELEGATING OUR DUTY INTO JUST DOING ONE A YEAR, AND IT'S ALL ABOUT FIRST RESPONDERS.

SO WE FOUND OUT ABOUT THE PUBLIC SAFETY FOUNDATION THROUGH, I BELIEVE IT IT WAS CAPTAIN TABER WAS ONE OF THE GUYS THAT FIRST TOLD ME SOME OF OUR OTHER BUDDIES WOULD FIRE AND EMS, AND WE DECIDED WHEN WE DID THIS EVENT BACK IN AUGUST 3RD AT SUNSET COVE COUNTRY CLUB HERE IN THE COUNTY, THAT'S WHAT WE WANTED TO MAKE THE DONATION.

SO WE HAD THE EVENT.

WE PUT A TON OF MONEY INTO IT.

THE WEATHER DIDN'T REALLY COOPERATE WITH US, BUT WHEN WE SAY WE'RE GOING TO DO SOMETHING, WE DO IT FOR THE PEOPLE THAT STUCK AROUND AND STUCK WITH US.

EVERYBODY HAD A GREAT TIME AND WE WERE ABLE TO COLLECTIVELY PUT MONEY TOGETHER, AND I KNOW THAT WE SAID WE WERE GOING TO DO 4000 AT THE EVENT, BUT ACTUALLY WHAT WE WANT IS MY BUDDY, OUR HOST HERE IS DOING $2000, AND WE'RE ALSO GOING TO DO $4000.

SO $6,000 THAT WE'RE GOING TO DONATE RIGHT NOW TO THIS FOUNDATION, AND YOU KNOW, THIS IS JUST A SMALL TOKEN OF OUR [INAUDIBLE] , A SMALL TOKEN OF OUR GRATITUDE TO ALL THE FIRST RESPONDERS, AND I TALKED TO A FEW GUYS BEFORE WE CAME IN HERE TONIGHT, AND WE'RE NOT GOING TO RETIRE FROM DOING THIS WORK BECAUSE WE'RE GOING TO CONTINUE DOING THAT ONE EVENT FOR YEARS, AND GOD WILLING, WE'RE GOING TO HAVE SOME GOOD WEATHER FOR NEXT YEAR WHEN WE DO THIS, AND WE'LL REALLY BE ABLE TO MAKE A A REALLY BIG IMPACT.

SO FIRST RESPONDERS, THANK YOU GUYS FOR ALL THAT YOU DO, AND I'D LIKE TO ALSO THANK THE BOARD.

I APPRECIATE YOU GUYS.

TWO OF YOU CAME DOWN TO THE EVENT AND STUCK IT OUT WITH US.

I APPRECIATE THAT TOO.

SO AGAIN THANK YOU.

THANK YOU. THANK YOU.

I ALSO WANT TO THANK ALL THE FIRST RESPONDERS AND AS WELL AS THE COUNTY FOR ALLOWING US TO HOST OUR FIRST EVENT HERE.

SO THANK YOU AGAIN.

I'M NOT SURE IF I CAN SAY A WORD.

OH. I'M SORRY. NO.

THAT'S OKAY. THANK YOU, AND YOU GUYS RECOGNIZE WHAT IMPORTANT WORKED THAT ALL THESE FIRST RESPONDERS.

DO WE TAKE THAT FOR GRANTED HERE? THIS IS A SAFE PLACE TO LIVE, WORK AND PLAY, AND IT STARTS WITH A 9-1-1 CALL TO THE COMMUNICATION CENTER, AND THOSE FOLKS, WE EXPECT THEM TO SEND THE RIGHT PEOPLE THE RIGHT PLACE AT THE RIGHT TIME AND GET YOU THERE, AND THEY DO.

THERE'S NO ROOM FOR ERROR, AND THEN THE PEOPLE THAT THEY DISPATCHED TO US, WE EXPECT TO SHOW UP EITHER TO TAKE CARE OF OUR HEALTH CARE PROBLEM, OUR FIRE OR OUR SAFETY ISSUE, AND THEY DO THAT, AND A LOT OF TIMES THEY DO THAT AT TIMES WHEN THEY'RE MAKING SACRIFICES, WHEN THEY COULD BE AT HOME WITH THEIR

[00:20:08]

THEY'RE DOING GREAT THINGS FOR US, AND THEY'RE MAKING PRINCE GEORGE COUNTY A GREAT PLACE TO LIVE, A GREAT PLACE TO WORK, AND MOST IMPORTANTLY, A SAFE PLACE TO LIVE.

AND WHAT WE TRY TO DO AT THE PRINCE GEORGE PUBLIC SAFETY COUNTY PUBLIC SAFETY FOUNDATION IS WE TRY TO RECOGNIZE THAT.

WE TRY TO HELP WITH MORALE.

WE TRY TO POINT OUT THROUGH WHEN THE PEOPLE RETIRE AND WHEN THEY DESERVE RECOGNITION, GIVE THEM THAT RECOGNITION.

IF FOR SOME REASON SOMETHING POPS UP AND THERE WASN'T A BUDGETARY REQUEST, WE TRY TO DO THAT BECAUSE THEY ARE APPRECIATED AND WE EXPECT THEM THERE, AND, YOU KNOW, IT'S SORT OF IT'S BECOME WE DON'T WANT TO TAKE THESE FOLKS FOR GRANTED.

THEY NEED TO KNOW, BECAUSE WHEN I LAY DOWN AT NIGHT, I HAVE NO CONCERNS THAT IF, GOD FORBID, SOMETHING HAPPENS, THAT I NEED THEIR HELP, THAT ALL I GOT TO DO IS MAKE THE CALL.

THEY'RE GOING TO DISPATCH THE RIGHT PERSON.

THE RIGHT PERSON IS GOING TO SHOW UP.

THEY'RE GOING TO HAVE A GOOD ATTITUDE.

THEY'RE GOING TO BE READY TO HELP ME AND MY FAMILY AND YOU AND YOUR FAMILY, AND THAT'S WHAT THE PRINCE GEORGE PUBLIC SAFETY FOUNDATION WANTS TO BE A PART OF, AND WE'RE HAPPY TO BE A PART OF IT, AND THOSE OF YOU THAT WANT TO HELP US.

NOVEMBER 9TH AT THE PRINCE GEORGE RURITAN CLUB, WE ARE GOING TO HAVE A STEAK DINNER AND A SILENT AUCTION.

SO WE'RE TAKING ANYONE WHO WANTS TO DONATE TO THE SILENT AUCTION.

ANYONE WANTS TO COME GET A TICKET, AND I'LL TELL YOU, THERE'S A GUY AND IT'S NOT REALLY A GOOD SECRET ANYMORE.

PAUL BURROWS WHO'S IN CHARGE, IS GOING TO BE IN CHARGE OF COOKING THE STEAKS.

REALLY JUST DOES A FABULOUS JOB.

I HAVE TO STAY AWAY FROM THEM, BECAUSE EVERY TIME I SEE THEM, I WANT TO EAT, AND HE'S COOKING SOMETHING GOOD, AND THERE'S A BUNCH OF OTHER PEOPLE.

LUIS PEDRAZA HE'S ON OUR BOARD.

HE'S HELPED OUT IMMENSELY WITH THAT ACTIVITY.

SO, PLEASE, IF YOU CAN FIND A WAY TO SUPPORT, AND WE ALL HAVE DIFFERENT GOD GIVEN TALENTS THAT WE CAN GIVE TO HELP, AND SO WE ENCOURAGE YOU TO DO THAT. WE HOPE TO SEE YOU OUT THERE.

THANK YOU GUYS SO MUCH FOR RECOGNIZING WHAT ALL THOSE PEOPLE DO WHEN THEY GET THE FIRST CALL, AND THANK YOU TO THE BOARD FOR GIVING US THIS OPPORTUNITY TO COME UP HERE. THANK YOU.

THANK YOU. THANK YOU.

[E. Comments]

GLAD EVERYBODY COULD COME OUT TONIGHT.

I LOVE SEEING YOUR FACES.

I WANT TO THANK MISS SCHRANER FOR HER SERVICE TO PRINCE GEORGE COUNTY.

ALSO, I HEAR YOUR CONCERNS.

I'VE GOTTEN SEVERAL PHONE CALLS WORKING WITH THE REST OF THE BOARD TO HOPEFULLY ADDRESS SOME OF THOSE ISSUES IN THE UPCOMING MONTHS, AND THAT'S ALL I'VE GOT AT THIS TIME. MR. BROWN. FIRST, I'D LIKE TO SAY GOOD EVENING TO EVERYONE.

THANK YOU ALL FOR COMING OUT.

I WISH I COULD SEE YOU BETTER OUT THERE, BUT I CAN'T BECAUSE OF MY VISION, BUT I DEFINITELY HEARD YOU, SO I KNOW YOU'RE OUT THERE.

ALSO TO MISS SCHRANER, THANK YOU FOR YOUR YEARS OF DEDICATION AND WORK IN OUR FIRE AND EMS DEPARTMENT.

I ALSO WANT TO LET EVERYBODY KNOW PRAYER IS REALLY GOOD BECAUSE MY CORNEA REPLACEMENT SURGERY THAT I'M SCHEDULED TO HAVE.

FIRST OF ALL, I HAD A SURGERY IN JUNE OF THIS YEAR TO LOWER THE PRESSURE IN MY EYE, AND THAT HAS WORKED.

IT WENT FROM 25 DOWN TO 11, WHICH IS EXCELLENT, BUT IN THE SAME PROCESS, THEY FOUND THAT THE CORNEA

[00:25:04]

SO I'M GOING TO HAVE TO HAVE THAT REDONE.

I WAS SCHEDULED FOR OCTOBER THE 7TH, AND I GOT A PHONE CALL FRIDAY EVENING SAYING THAT THEY HAD A CANCELLATION, AND NOW MY SURGERY HAS BEEN SCHEDULED FOR A WEEK FROM TODAY OR A WEEK FROM YESTERDAY, SO IT'LL BE NEXT MONDAY.

SO I JUST CONTINUE TO ASK FOR PEOPLE'S PRAYERS.

HOPEFULLY THIS WILL WORK AND HOPEFULLY I'LL BE BACK ON THE MEND AS AS QUICK AS I CAN, BUT AGAIN, THANK YOU.

THANK YOU TO EVERYONE.

ALL RIGHT. THANK YOU, MR. COX, AND GOOD EVENING, EVERYBODY.

AGAIN, AS ALWAYS.

THANKS EVERYBODY FOR COMING OUT.

THANKS FOR THE PEOPLE THAT ARE TUNING IN AND WATCHING REMOTELY.

AGAIN, CONGRATULATIONS ON HER RETIREMENT.

ALSO A BIG THANK YOU TO DOWNTOWN THUNDER, TO THEIR DONATIONS, AND FOR THE PEOPLE THAT ATTENDED THE FARMER'S MARKET ON SATURDAY FOR FIRE AND EMS RECOGNITION DAY.

THAT SEEMED TO BE A GOOD TURNOUT.

OVERCAST, BUT THE WEATHER WAS PERFECT FOR IT.

NOT TOO HOT.

SUN WASN'T BEATING DOWN ON PEOPLE, AND AGAIN, HATS OFF TO OUR FIRST RESPONDERS IN THE COUNTY.

OUR VOLUNTEERS AND OUR PAID STAFF.

THEY DO A YEOMAN'S WORK, AS DOES OUR POLICE DEPARTMENT.

SO THANKS, AND HATS OFF TO ALL OF THEM.

THAT'S ALL I'VE GOT, MISS WAYMACK.

YES, I WOULD LIKE FIRST OF ALL, TO WELCOME SAY WELCOME TO THE NEW SCHOOL SUPERINTENDENT, DR.

DOUGLAS LYLE, AND WISH HIM SUCCESS.

I WANTED TO REMIND YOU THAT IT'S TIME TO GET YOUR FLU VACCINE AND ANY OTHER VACCINES YOU MAY WISH TO ACQUIRE.

IF YOU'RE OVER 65, 65 OR OLDER, YOU NEED THE HIGH DOSE FLU VACCINE.

SO MAKE SURE THAT'S WHAT YOU GET, AND I WANT YOU TO PRAY FOR THOSE FOLKS IN LOUISIANA, OR BECAUSE IN THE MORNING THEY ARE TO RECEIVE THIS HURRICANE, AND EVEN THOUGH IT'S A CATEGORY TWO, IT'S NOT THE WORST THING, BUT WITH ALL THE WATER THEY HAVE IN LOUISIANA, I'M SURE IT'S GOING TO BE DIFFICULT.

SO LET'S PRAY THAT NOTHING BAD HAPPENS TO THOSE FOLKS THERE.

THANK YOU.

ALL RIGHT. FOR ME, I'M GOING TO ECHO SOME OF WHAT EVERYBODY ELSE SAID.

I REALLY LIKE TO CONGRATULATE MISS SCHRANER ON HER RETIREMENT.

I'VE KNOWN HER FOR YEARS. NOT QUITE AS LONG AS MISS WAYMACK.

I ACTUALLY STARTED DRIVING TRACTOR TRAILER FOR HER DAD YEARS AGO, AND HE WAS A TOUGH GUY TO WORK FOR, I CAN TELL YOU THAT, BUT ANYWAY, I'VE LEARNED A LOT FROM HIM. DOWNTOWN THUNDER REALLY APPRECIATE THAT WAS A NICE GESTURE THEY DID.

THEY DIDN'T HAVE TO, BUT IT WAS NICE THAT THEY DID IT.

I WENT TO THE EVENT.

IF IT HADN'T BEEN FOR THE RAIN, IT WOULD HAVE BEEN GREAT, BUT THE RAIN, WE STILL THE RAIN WAS OKAY.

MANY THANKS, AND WE GET THE POLICE REPORTS ALL THE TIME IN THE FIRE AND EMS REPORTS.

I THINK MISS SCHRANER TOUCHED ON A GOOD KEY.

I DON'T HONESTLY THINK THAT THE AVERAGE CITIZEN.

I'M SAYING AVERAGE, AND I'M NOT TRYING TO TALK DOWN TO ANYBODY BY SAYING THIS.

DON'T FULLY UNDERSTAND WHAT IT TAKES TO BE A PAID OR VOLUNTEER IN AMOUNT OF TIME THAT YOU SPEND AWAY FROM YOUR FAMILY, AND ALSO WITH THE POLICE DEPARTMENT, BECAUSE ALL OF THEM HAVE BEEN ROLLING IN THE LAST SEVERAL MONTHS SPECIFICALLY, AND WITH THAT, I'M GOING TO TURN IT OVER TO THE COUNTY ADMINISTRATOR FOR HIS COMMENTS.

THANK YOU, MR. CHAIRMAN.

PAVING WAS COMPLETED ON THE ROAD IN THE PARKING LOT FOR UPPER SCOTT PARK YESTERDAY.

WE'LL BE LOOKING TO REESTABLISH THE GATES.

WEDNESDAY. TOMORROW, SEPTEMBER 11TH, THERE WILL BE AN OPEN HOUSE SPONSORED BY VDOT.

IT IS A DESIGNED PUBLIC MEETING AT THE MIDDLE ROAD ELEMENTARY SCHOOL FROM 5 P.M.

TO 6:30 P.M., AND IT'S IN REGARD TO THE ROUNDABOUT PROPOSED AT MIDDLE ROAD AND JEFFERSON PARK, AND THEN AGAIN THIS SATURDAY IS THE PRINCE GEORGE FARMERS MARKET, AND THIS SATURDAY, IT'S SURVIVOR DAY EVENT PRESENTED BY THE PRINCE GEORGE LEPC 9 TO 1, AND I KNOW MR. BRION BEAR HAS BEEN WORKING ON THAT.

GETTING READY FOR THAT THIS SATURDAY.

THANK YOU, MR. CHAIRMAN.

ALL RIGHT. THANK YOU, MR. STOKES.

[F. Public Hearings]

THE FIRST ONE IS GOING TO BE A REZONING REQUEST FOR RZ-24-03 CRATER PROPERTIES, LLC.

MR. TIM GRAVES IS GOING TO PRESENT.

YEAH, THANK YOU, AND GOOD EVENING, CHAIRMAN WEBB.

MEMBERS OF THE BOARD, MR. STOKE AND MISS ERARD.

THIS REQUEST IS TO REZONE APPROXIMATELY 1.4 ACRES FROM R-1 AND B-1 TO JUST B-1 GENERAL BUSINESS.

[00:30:04]

THE SUBJECT PROPERTY IS LOCATED AT 12106 SOUTH CRATER ROAD, AND THE TAX MAP NUMBER IS PROVIDED ON THE SCREEN, WHICH WILL SHOW UP IN A MOMENT, AND THE COMPREHENSIVE PLAN INDICATES THE PROPERTIES PLANNED FOR RESIDENTIAL USES.

THE APPLICANT IN THIS REQUEST IS DEAN HAWKINS, ON BEHALF OF THE PROPERTY OWNER, CRATER PROPERTIES LLC.

ON THIS SLIDE, YOU CAN SEE THE LOCATION.

ON SOUTH CRATER ROAD NEAR THE INTERSECTION WITH INTERSTATE 95 ON THE WEST PART OF THE COUNTY.

THE PROPERTY IS OUTLINED IN BLUE HERE AND A CLOSER IN VIEW YOU CAN SEE THERE'S A HOUSE ON THE PROPERTY AND OTHERWISE HAS TREES ON IT, AND AGAIN, IT'S RIGHT ON SOUTH CRATER ROAD ACROSS FROM THE I THINK IT'S CALLED THE STEPHEN KENT PROPERTY, AND ON THIS ZONING MAP YOU CAN SEE THAT THE PROPERTY HAS TWO DIFFERENT ZONING DISTRICTS ON IT.

THE YELLOW IS R-1 RESIDENTIAL AND THE RED IS B-1 GENERAL BUSINESS, AND HAVING TWO ZONING DISTRICTS ON THERE MAKES IT CHALLENGING TO USE IT FOR EITHER PURPOSE, BUT THE SINGLE FAMILY HOUSE CAN CONTINUE WITH NO ISSUES, BUT IF THE PROPERTY IS GOING TO BE USED FOR B-1, THEN THE WHOLE THING NEEDS TO BE B-1, AND SO THAT'S THE KIND OF THE REAL DRIVING FORCE BEHIND THIS REQUEST.

THERE ARE SOME PROFFERS ON THE, I BELIEVE, THE TRIANGULAR PIECE IN THE REAR.

SO THERE'S SPECIAL RULES AFFECTING JUST THAT TRIANGULAR PIECE, AND SO PART OF THIS REQUEST IS TO HAVE NO PROFFERS ON THE REZONED PARCEL. SO ONE SET OF RULES, BASICALLY THE FUTURE LAND USE MAP IS A GENERALIZED MAP.

IN THE COMPREHENSIVE PLAN YOU CAN SEE THAT THE PROPERTY IS IN COLORED AS PLANNED FOR RESIDENTIAL, BUT THE AREAS AROUND IT ARE PLANNED FOR COMMERCIAL, SO IT'S REASONABLE THAT THIS WOULD BE FOR COMMERCIAL USE, ESPECIALLY BEING AT THE INTERSECTION WITH I THINK IT'S EXIT 45.

REQUEST SUMMARY.

WE'VE KIND OF GONE OVER THIS INFORMATION AND SO THAT'S JUST A RECAP OF WHAT WE TALKED ABOUT SO FAR.

THEY WANT TO DEVELOP THE PROPERTY FOR BUSINESS AND COMMERCIAL USE.

IF THIS IS APPROVED AND THE PLANNING COMMISSION HELD A PUBLIC HEARING, THEY RECOMMENDED APPROVAL.

FOLLOWING A PUBLIC HEARING, THE VOTE WAS 6 TO 0, AND THAT WAS IN JULY, AND THEY PROVIDED THE REASON FOR THAT VOTE.

THERE WERE NO PUBLIC COMMENTS ON THIS REQUEST AFTER IT WAS ADVERTISED IN ACCORDANCE WITH THE STATE CODE, AND DESIGN IS ALSO ON THE PROPERTY OR WAS PLACED ON THE PROPERTY, AND SO WITH THAT, THAT CONCLUDES MY PRESENTATION.

WE DO HAVE THE APPLICANT HERE.

IF YOU WANT THEM TO BE ABLE TO INTRODUCE THEMSELVES, THEN YOU COULD ASK THEM QUESTIONS AFTER THAT.

DO Y'ALL HAVE ANY QUESTIONS? NO, SIR. NO, SIR.

WE HAVE THE PUBLIC HEARING AND WE'LL SEE.

DO YOU WANT TO HEAR FROM THE APPLICANT? LET'S WAIT UNTIL AFTER WE HAVE THE PUBLIC.

OKAY. ACTUALLY, MR. CHAIRMAN, IT WOULD BE APPROPRIATE FOR THE APPLICANT TO GO.

ALL RIGHT, I STAND CORRECTED.

HAVE HIM COME UP, TIM.

THERE MIGHT BE SOME QUESTIONS AFTER THE FACT THAT WE COULD HAVE ANSWERED.

GOOD EVENING, MR. CHAIRMAN.

MEMBERS OF THE BOARD. I'M DEAN HAWKINS, LANDSCAPE ARCHITECT FOR THE PROJECT.

WE'VE PUT FORTH THIS APPLICATION TO REALLY KIND OF TAKE CARE OF SOME HOUSEKEEPING OF THE WAY, THE CONFIGURATION OF THE PARCEL IS NOW WITH A SPLIT ZONED A LAYOUT, AND WHAT THIS DOES IS BRING IT INTO COMPLIANCE WITH SOME SURROUNDING PROPERTIES THAT ARE ALREADY BUSINESS AND WILL ALLOW FOR FUTURE DEVELOPMENT TO BE PLANNED METHODICALLY.

WE HAVE HAD A LONG HISTORY IN THIS AREA WITH SOME OF THESE PARCELS AND VDOT AND I IN PARTICULAR HAVE HAD LONG DISCUSSIONS ABOUT HOW BEST TO SERVE THIS AREA BECAUSE OF THE CONGESTION NEAR THE INTERSTATE, AS WELL AS TRYING TO COMPLY WITH THE LAND USE PLAN OF THE ZONING IN THE AREA AND ALSO EXISTING ENTRANCES AND OTHER FACTORS THAT TRY TO COMPLICATE THE ISSUE WITH US IN THAT AREA.

THERE'S SO MANY DRIVEWAYS THAT DO NOT COMPLY NOW WITH THE VDOT LAND USE PLAN AND SEPARATION DISTANCE PROTOCOL.

[00:35:04]

MR. HENSON AT VDOT AND I HAVE HAD MANY DISCUSSIONS, AND I THINK WE'RE MAKING PROGRESS OVER THE YEARS IN COMING TO THIS POINT.

SO WITH THAT, I'LL ANSWER ANY QUESTIONS OR WAIT FOR FURTHER INPUT FROM THE PUBLIC.

NO, WE'RE GOOD SIR. THANK YOU.

ALL RIGHT, FOLKS, THIS IS A PUBLIC HEARING.

ANYONE LIKE TO COME UP AND SPEAK FOR OR AGAINST? PLEASE APPROACH.

ANYBODY LIKE TO COME FORWARD AND SPEAK? PLEASE DO IT NOW.

SEEING NO ONE, I'M GOING TO CLOSE THE PUBLIC HEARING AND I'LL TURN IT BACK OVER TO THE BOARD.

WHAT'S YOU ALL'S PLEASURE? MR. CHAIRMAN, I MAKE A MOTION.

WE APPROVE. SECOND.

CALL THE ROLL, PLEASE.

YES.

ALL RIGHT. THANK YOU, SIR.

NEXT, WE HAVE A REZONING REQUEST ON RZ-24-05 COURTHOUSE ROAD.

THIS IS A COUNTY INITIATED REZONING.

MR. TIM GRAVES AGAIN.

THANK YOU. YES.

AS MR. WEBB MENTIONED, THIS IS A COUNTY INITIATED REZONING.

THE PROPERTY OWNER'S NAME IS LARRY CLEMENTS, AND IT'S TO REZONE 29 AND ABOUT 30 ACRES FROM B-1 TO R-2 TO CORRECT AN APPARENT MAPPING ERROR, AND THE SUBJECT PROPERTY IS ACROSS FROM 4101 COURTHOUSE ROAD TAX MAP NUMBERS PROVIDED.

FUTURE LAND USE INDICATES.

FUTURE LAND USE MAP INDICATES THIS PROPERTY IS PLANNED FOR RESIDENTIAL USE.

THERE'S THE VIEW ZOOMED OUT.

IT'S ACROSS FROM TRACTOR SUPPLY AND WALTON, THE FORMER WALTON ELEMENTARY SCHOOL.

A LARGE PART OF THE PROPERTY IS WETLANDS AND A STREAM.

YOU CAN SEE THAT MORE ON THIS SLIDE, WHICH IS A CLOSER IN VIEW OF THE PROPERTY WHICH IS CURRENTLY COVERED IN TREES.

THE ZONING MAP AS IT IS ON THE 2010 ADOPTED MAP IS SHOWS IT AS B-1.

HOWEVER, THAT WAS A DIFFERENT COLOR ON THE ORIGINAL ADOPTED ZONING MAP, AND THERE'S NO INDICATION THAT THIS PROPERTY WAS REZONED.

FUTURE LAND USE MAP SHOWS THAT THIS AREA IS PLANNED FOR RESIDENTIAL ON THAT SIDE OF THE ROAD IN THE CURRENT ADOPTED FUTURE COMP PLAN.

JUST LOOKING AT THIS BRIEFLY TO RECAP THAT THE BOARD INITIATED THIS REZONING BY RESOLUTION IN MAY 28TH, AND WE'VE TALKED ABOUT THE PURPOSE OF THIS PLANNING COMMISSION HELD A PUBLIC HEARING ON JULY 25TH.

THEY VOTED 6 TO 0 RECOMMENDING APPROVAL PROVIDED THE REASON THERE.

THERE WAS ONE PUBLIC COMMENT ON THIS BEFORE THE BOARD HEARING.

IT WAS SENT THROUGH THE PUBLIC ONLINE COMMENT FORM.

SO THE BOARD SHOULD HAVE RECEIVED THAT, AND THAT CONCLUDES MY PRESENTATION.

THE APPLICANT IS THE COUNTY, SO I CAN ANSWER ANY QUESTIONS.

MR. COX, YOU ALL HAVE ANY QUESTIONS? HOW MANY HOUSES WOULD WE BE TALKING GOING ON THIS PIECE OF PROPERTY? THAT'LL BE DEPEND ON THE AMOUNT OF AREA THAT CAN MEET ALL OF THE REQUIREMENTS.

SO I DO NOT HAVE A NUMBER.

WE DO NOT HAVE ANY PRELIMINARY PLAN FOR THAT YET.

I MEAN I KNOW IT'S A LOT OF WETLANDS IN THERE.

MY CONCERN IS, ARE WE GOING TO EXACERBATE THE PROBLEM ON BAXTER ROAD BY DOING SOMETHING WITH THIS THAT FEEDS BACK INTO THAT SWAMP? BAXTER ROAD IS ALREADY TERRIBLE.

NOW, WHEN WE GET RAIN WHERE IT'S IMPASSABLE FOR PEOPLE.

SO THAT'S MY ONLY CONCERN.

THAT'S WHY I WAS ASKING, HOW MANY HOUSES WOULD WE BE AFFECTED THROUGH THERE THAT COULD CREATE MORE RUNOFF INTO THE SWAMP? IT'LL DEPEND ON THE PLAN THAT THEY SUBMIT FOR APPROVAL.

COULD BE IN A DOZEN RANGE.

COULD BE MORE OR LESS.

OKAY. THAT'S ALL I'VE GOT.

MR. PUGH. I'LL BE HONEST WITH YOU.

CORRECT ME IF I'M WRONG, BUT WE DIDN'T DO IT ACROSS THE STREET, CORRECT?

[00:40:04]

YEAH, IT'S I MEAN, THAT WHOLE AREA RIGHT THERE IS BUSINESS.

THE LAST REQUEST FOR THE PROPERTY THAT YOU'RE ASKING ABOUT ACROSS THE STREET WAS TO REZONE THAT FROM BUSINESS TO INDUSTRIAL.

OKAY. SO EVERYTHING WAS WITHDRAWN.

EVERYTHING IN THAT GENERAL AREA IS BUSINESS.

YOU CAN SEE ON THIS MAP A ZONING MAP, WHICH IS NOT NECESSARILY HOW IT'S USED, IS IT? SO THE TRACTOR SUPPLY ACROSS THE STREET IS ZONED BUSINESS, RIGHT? AND THE AREA BEHIND THAT IS ZONED BUSINESS, AND THEN YOU HAVE WALTON, THE FORMER WALTON SCHOOL, WHICH IS ZONED A COMBINATION OF RESIDENTIAL, WHICH MORE THAN LIKELY THAT WILL BE BUSINESS, AND YES, YOUR FUTURE LAND USE MAP SHOWS.

YEAH, AND YOU'RE GOING TO BE RECONSIDERING WHAT YOU WANT IN THIS AREA.

YEAH. MY BIGGEST THING IS I'M BIG ON OUR INTERSECTIONS.

IF YOU'RE GOING TO DO BUSINESS, YOU KEEP IT AT YOUR INTERSECTIONS, YOUR MAIN THOROUGHFARES COMING INTO THE COUNTY.

YOU KNOW, THAT'S WHERE YOUR BUSINESS ZONES ARE, WHETHER IT'S RETAIL OR JUST IN GENERAL GROCERY STORES, THINGS LIKE THAT.

I MEAN, THAT'S MY ONLY CONCERN.

I'D HATE TO SEE A BUNCH OF RESIDENTIAL DRIVEWAYS COMING IN ON THE BUSY ROAD ON COURTHOUSE.

WE'VE ALREADY GOT A LOT OF ACCIDENTS THAT HAPPEN THERE.

SO THAT'S MY CONCERNS WITH PUTTING IT TO RESIDENTIAL PROPERTY, AND THAT'S ALL I'VE GOT RIGHT NOW.

MR. CHAIRMAN, IF I MIGHT JUST DRAW THE BOARD'S ATTENTION.

I WORKED WITH STAFF TO RESEARCH THIS CASE.

THE LAST ZONING ON THIS PROPERTY WAS R-2.

THERE'S NOTHING TO INDICATE THAT THERE WAS ANY ACTION BY THE BOARD AT ANY TIME TO CHANGE IT, AND SO WHAT STAFF IS TRYING TO DO IS TO RESTORE THE PROPERTY OWNER TO HIS ORIGINAL CONDITION, BECAUSE IT APPEARS THAT AT SOME POINT WHEN THE OFFICIAL LAND USE MAP WAS UPDATED, A MISTAKE WAS MADE AND THIS PROPERTY WITHOUT AN ACTUAL REZONING GOT REFLECTED AS BEING SOMETHING OTHER THAN R-2.

SO WE'RE REALLY TRYING TO FIX SOMETHING THAT SHOULD HAVE NEVER BEEN DONE IN THE FIRST PLACE.

SO BASICALLY WE'RE CORRECTING OUR OWN MISTAKE.

YES, SIR. I GUESS WE'VE BEEN CHARGING TOO MUCH MONEY THEN.

OR IS IT IN LAND USE? I DON'T KNOW, BECAUSE B-1 IS GOING TO PAY HIGHER TAXES THAN R1.

AM I CORRECT IN THAT STATEMENT? I DON'T KNOW.

OKAY. I MEAN, YOU'RE CORRECT.

GENERALLY. I DON'T KNOW ABOUT THIS PROPERTY.

OKAY. YEAH. ANYTHING ELSE, MR. PUGH? NO, SIR.

MR. BROWN. NO, EXACTLY WHAT MR. ERARD SAID. I WAS GOING TO MAKE THAT STATEMENT THAT THIS IS NOT REALLY A REQUEST THAT HAS COME TO US TO REZONE THIS FROM THE LANDOWNER.

IT'S BECAUSE THE COUNTY MADE A MISTAKE SOMEWHERE ALONG THE WAY AND SET THIS ZONING TO BE INCORRECT.

SO IT'S ACTUALLY TRYING TO FIX A PROBLEM.

MR. COX, I SURELY HEAR YOUR CONCERNS THERE, AND IF SOMETHING COMES ALONG LATER, I THINK THAT'S A VERY GOOD TOPIC TO KEEP IN MIND THAT WHEN WE START TALKING ABOUT SITE PLANS AND YOU KNOW WHAT? HOW THAT LAND IS GOING TO BE DEVELOPED, AND I DO THINK THEN THERE'S A SERIOUS THING TO KEEP IN CONCERN ABOUT HOW MANY, BASED ON THE EFFECT IT WOULD HAVE ON THE ROAD AND BAXTER ROAD PUSHING THINGS BACK THAT WAY AS WELL.

SO I DEFINITELY HEAR YOUR CONCERN, SIR.

YES, SIR.

THANK YOU, MR. GRAVES.

ALL RIGHT, FOLKS, THIS IS A PUBLIC HEARING.

IF YOU'D LIKE TO COME FORWARD AND SPEAK FOR OR AGAINST.

I THINK YOU'VE HEARD THE TERMS. WE'RE BASICALLY JUST TRYING TO CORRECT A MISTAKE THAT WAS MADE.

IT WAS R-2 EVENTUALLY.

SO ALL WE'RE DOING IS PUTTING IT BACK TO WHAT IT SHOULD HAVE BEEN.

ANYBODY WOULD LIKE TO COME FORWARD AND SPEAK FOR OR AGAINST.

NOW'S THE TIME TO DO IT.

PLEASE COME FORWARD.

SEEING NO ONE, I'M GOING TO TURN IT BACK OVER TO THE BOARD TO MAKE A MOTION.

WE APPROVE AND I WILL SECOND CALL THE ROLL, PLEASE.

WAS THAT MR. COX? YES, MA'AM. SECONDED BY? WHO SECONDED THAT? OH, I DID.

I'M SORRY. SPEAK LOUDER.

SORRY.

[00:45:07]

ALL RIGHT, FOLKS, NEXT, WE'RE GOING TO MOVE INTO REPORTS.

[G. Reports]

I KNOW I SAW HIM COME IN.

THERE YOU GO. GOOD EVENING, SIR.

GOOD EVENING.

MEMBERS OF THE BOARD, MR. CHAIRMAN. OUR MAINTENANCE UPDATES ARE IN YOUR BOARD PACKAGES.

IF YOU HAVE ANY QUESTIONS ABOUT.

JUST LET US KNOW.

AS MR. STOKE HAD INDICATED, WE ARE GOING TO HAVE A PUBLIC HEARING ON SEPTEMBER 11TH AT 5:00 TO 6:30 AT THE MIDDLE ROAD ELEMENTARY SCHOOL CONCERNING THE PROPOSED JEFFERSON PARK AND MIDDLE ROAD ROUNDABOUT PROJECT, AND THAT IS FOR PUBLIC INFORMATION.

SO WE WANT EVERYBODY TO COME OUT, LOOK AT WHAT WE'RE PROPOSING.

PROVIDE FEEDBACK. SO IT IS PUBLIC HEARING.

WE'RE LOOKING FOR PUBLIC INPUT.

GOLF COURSE ROAD, WE'VE COMPLETED ALL OF OUR WORK AS OF 09/06, AND THE ROAD HAS BEEN OPEN TO TRAFFIC.

THAT WAS A WEIGHT RESTRICTED ROAD AND IT IS NO LONGER RESTRICTED EITHER.

SO IT'S NOT A POSTED STRUCTURE ANYMORE EITHER.

BULL HILL ROUNDABOUT PROJECT.

THE DETOURS ARE GOING TO BE DELAYED FOR AT LEAST THREE WEEKS.

CONTRACTOR IS GOING TO NOTIFY US, GIVE US TWO WEEKS NOTIFICATION FOR WHEN THE DETOURS ARE GOING TO GO IN PLACE SO THAT WE CAN MAKE SURE WE NOTIFY ALL THE APPROPRIATE INDIVIDUALS AT THE COUNTY. BUS TRANSPORTATION, EMERGENCY SERVICES, WHOEVER ELSE WE NEED TO INVOLVE IN THAT, AND ALSO, THEY'RE GOING TO WE'VE AUTHORIZED SOME EXTENDED HOURS ON 9/11 AND 9/12 TO CORRECT SOME UTILITY DEFICIENCIES.

THEY NEED A LITTLE MORE TIME IN THE ROADWAY TO GET THAT DONE.

THEY'RE NOT GOING TO BE WORKING AT NIGHT, BUT THEY ARE GOING TO BE EXTENDED INTO THE EVENING ON 9/11, 9/12.

ALL OF OUR SLURRY AND LATEX CONTRACTS ARE COMPLETE FOR THE AREA, AND OUR PLANT MIX IS PRETTY MUCH DONE.

WE'RE PUTTING OUR EDGE LINES AND RUMBLE STRIPS IN.

THAT'S PRETTY MUCH MY REPORT.

IF YOU HAVE ANY OTHER QUESTIONS, I'D BE HAPPY TO ANSWER THEM FOR YOU.

ANYBODY GOT ANY QUESTIONS? YES, SIR. MR. HINSON, WHAT ARE THE PLANS NOW THAT WE THANKFULLY GOT OUR GOLF COURSE DRIVE BRIDGE OPENED BACK UP? NOW, WHAT ARE THE PLANS FOR GOLF COURSE DRIVE ITSELF IN RESURFACING AND SUCH.

THAT ROAD IS IN TERRIBLE SHAPE.

I DON'T BELIEVE IT'S ON THE PAVEMENT SCHEDULE.

I CAN LOOK, BUT I'LL HAVE TO LOOK AND SEE.

WE'VE DONE ALL OF OUR PAVING FOR THIS YEAR, SO I KNOW IT'S NOT ON THIS YEAR'S SCHEDULE.

OKAY.

I'LL BE HAPPY TO SEND THAT INFORMATION TO THE BOARD MEMBERS.

ANY OTHER QUESTIONS? ANYBODY ANY QUESTIONS? YES, SIR.

I HAVE A QUESTION. IT'S ALONG THE SAME LINE FROM MR. COX. WHEN THE DETOUR WAS ON PUMP HOUSE AND GOLF COURSE PEOPLE WERE BEING ROUTED DOWN THWEATT DRIVE, AND I KNOW THERE WAS SOME WORK THAT HAD BEEN DONE TO THWEATT DRIVE, OR IT WAS IN THE PROCESS AND IT WAS KIND OF STOPPED BECAUSE OF THE OTHER CONSTRUCTION.

IS THAT ON ANY IMPROVEMENTS ON THWEATT DRIVE AS WELL ON THE SCHEDULE, OR CAN YOU CHECK INTO THAT AND LET US KNOW? I CAN CHECK INTO THAT AS WELL.

I DO NOT HAVE THAT INFORMATION IN FRONT OF ME TONIGHT.

I'M NOT NORMALLY IN THE MAINTENANCE GROUP, SO I HAVE TO ASK OTHERS FOR THESE.

YES SIR. WE HAVE A COUPLE OF OUR LEADERSHIP OUT RIGHT NOW, ILLNESS, SO I'LL MAKE SURE TO LOOK INTO THAT FOR YOU, SIR.

OKAY. THANK YOU SIR.

ANYBODY ELSE? IF YOU COULD ALSO GET US AN UPDATE ON TAVERN ROAD.

TAVERN ROAD? YES, SIR WITH THAT BAD CURVE WITH ALL THE WATER ON IT? I KNOW CRYSTAL HAD SAID SHE WOULD BE LOOKING AT IT.

I'D BE HAPPY TO PROVIDE YOU UPDATES ON ALL THREE OF THOSE ISSUES.

ANY OTHER QUESTIONS? ANYBODY ELSE? NO, SIR. NO, SIR. THANK YOU FOR YOUR TIME.

THANK YOU SIR. THANK YOU FOR YOURS.

ALL RIGHT FOLKS, NEXT WE'RE GOING TO MOVE TO FIRE AND EMS APPARATUS REPLACEMENT.

CHIEF TAYLOR IS GOING TO PRESENT.

GOOD EVENING CAPTAIN.

GOOD EVENING, MR. CHAIRMAN.

MEMBERS OF THE BOARD, MR. STOKE AND MS. ERARD, THANK YOU FOR THE OPPORTUNITY TO REVIEW THE FIRE AND EMS APPARATUS FLEET AND RECOMMENDED IMPROVEMENTS.

FIRST, WE'RE JUST GOING TO START OUT WITH A BRIEF OVERVIEW OF THE FLEET.

THE CURRENT FLEET. CURRENTLY, THE DEPARTMENT HAS SEVEN MEDICS.

TEN ENGINES, SIX TANKERS.

TWO AERIAL DEVICES.

TWO HEAVY RESCUES, FOUR SPECIALTY UNITS, NINE BRUSH UNITS OR WILDLAND UNITS, AND 19 SUPPORT UTILITY, COMMAND RESPONDER STYLE VEHICLES, AND WE'RE GOING TO BRIEFLY HIT THESE REVIEW THESE STATIONS AND THE EQUIPMENT THAT'S AT EACH ONE.

[00:50:05]

SORRY. STATION TWO CURRENTLY HAS AN ENGINE.

A TANKER ACTUALLY HAS TWO TANKERS, BRUSH TRUCK, A JEEP RESCUE SUPPORT AND UTILITY.

STATION THREE CURRENTLY HAS A SIGN ENGINE, TWO ENGINES, A BRUSH, TWO BRUSH TRUCKS, A JEEP, A WILDLAND UNIT, A TANKER, A RESCUE, A SUPPORT UNIT AND A UTILITY.

STATION FOUR CURRENTLY HAS AN ENGINE A BRUSH TRUCK, A WILDLAND UNIT, A TANKER, A SQUAD SUPPORT AND UTILITY.

STATION FIVE CURRENTLY HAS TWO ENGINES, AND WE'RE IN THE PROCESS OF SWITCHING AN ARROW DEVICE THERE.

AS SOON AS THOSE REPAIRS ARE MADE A BRUSH UNIT, A SUPPORT UNIT, AN AMBULANCE AND A WILDLAND UNIT.

STATION SIX CURRENTLY HAS AN ENGINE, A MEDIC AND A RESPONDER ASSIGNED, AND STATION SEVEN AN ENGINE, A TANKER, A MEDIC UNIT, A RESERVE MEDIC, AND A REHAB UNIT AND THEN FINALLY STATION EIGHT.

TWO AMBULANCES SLASH MEDICS, A SUPPORT UNIT AND THE BATTALION CHIEFS.

SO BELOW IS A LIST OF CONSIDERATIONS WE USE WHEN PUTTING THIS PLAN TOGETHER.

THE FIRST IS THE AGING FLEET.

ALL THE APPARATUS THAT ARE BEING RECOMMENDED FOR REPLACEMENT ARE BETWEEN 23 AND 35 YEARS OLD.

REPLACING THESE UNITS WILL ALLOW OUR CURRENT FIRST OUT FLEET UNITS TO BE MOVED TO SECOND OUT OR RESERVE STATUS IN ORDER TO KEEP THOSE UNITS VIABLE FOR THE NEXT TEN YEARS. THE LENGTH OF TIME UNITS ARE OUT OF SERVICE HAS BEEN INCREASING DUE TO SEVERAL FACTORS.

PART AVAILABILITY, EXTENDED LEAD TIMES TO RECEIVE PARTS, THE UNAVAILABILITY OF CERTIFIED PARTS ON THE OLDER UNITS.

THE COST OF REPAIRS CONTINUES TO RISE DUE TO THE AGE OF THE FLEET.

MANY OF THE REPAIRS HAVE TO BE OUTSOURCED DUE TO THE COMPLEXITY OF THE REPAIRS, AND LAST YEAR WE SPENT ABOUT $200,000 ON APPARATUS REPAIRS.

IN RECENT HISTORY, THE DEPARTMENT HAS HAD THE ABILITY TO PURCHASE CUSTOM APPARATUS DUE TO COST IN THE LENGTH OF TIME TO RECEIVE CUSTOM APPARATUS.

THE DEPARTMENT IS LOOKING AT STOCK UNITS FOR SOME APPARATUS.

CUSTOM APPARATUS ARE ESTIMATED AT THREE YEARS AFTER ORDERING BEFORE THE COUNTY WOULD RECEIVE THEM.

STATION SEVEN AND EIGHT WERE BOTH PUT INTO SERVICE OVER THE LAST SEVERAL YEARS WITHOUT PURCHASING EQUIPMENT.

APPARATUS WERE MOVED FROM OTHER STATIONS UNTIL PURCHASING WAS AVAILABLE.

THIS HAS PUT A STRAIN ON OUR AGING APPARATUS AND IS CONSEQUENTLY LED TO MORE DOWNTIME FOR THOSE APPARATUS.

RESERVE UNITS ARE FREQUENTLY NOT AVAILABLE DUE TO THE AGE AND EXTENDED TIME TO REPAIR THESE UNITS.

THE RESERVE UNITS ARE BEING CONSTANTLY UTILIZED DUE TO THE NORMAL NORMAL UNITS BEING OUT OF SERVICE FOR EXTENDED PERIODS.

THIS IN TURN MAKES THE RESERVE UNITS WEAR OUT AND BREAK FASTER, FURTHER WORSENING, WORSENING THE ISSUE OF NOT HAVING UNITS AVAILABLE.

NEXT, WE'RE GOING TO GO THROUGH EACH APPARATUS THAT WE ARE RECOMMENDING TO REPLACE, AND WE'LL JUST HIT SOME HIGHLIGHTS ON EACH ONE.

THE FIRST IS A 1989 ENGINE.

IT IS 35 YEARS OLD, AND ITS CURRENT RUN STATUS IS SECOND OUT AT STATION FIVE AND A RESERVE AS NEEDED.

THE RECOMMENDED WE ARE RECOMMENDING A PURCHASE IN FY 25 AT A COST OF $1.1 MILLION, AND THIS UNIT WOULD COME OUT OF SERVICE WITH ITS REPLACEMENT.

THE NEXT IS THE 1995 ENGINE.

IT'S 29 YEARS OLD.

IT'S CURRENTLY THE SECOND OUT ENGINE AT STATION THREE BUT PRIMARILY USED AS A RESERVE UNIT FOR THE COUNTY.

AGAIN, ESTIMATED COST OF $1.1 MILLION, AND WE WOULD AT THIS POINT KEEP THIS UNIT IN SERVICE FOR A TRAINING VEHICLE OR A RESERVE UNIT.

NEXT IS THE 1996 ENGINE.

IT'S 28 YEARS OLD.

IT'S CURRENTLY FIRST OUT AT STATION FOUR.

AGAIN, IT'S $1.1 MILLION FOR A STANDARD ENGINE, AND THE RECOMMENDED NEW PURCHASE WOULD BE FOR FY 25, AND THIS UNIT WOULD COME OUT OF SERVICE ONCE THE NEW UNIT DOES ARRIVE.

NEXT WE HAVE A SQUAD, WHICH IS WHAT WE CONSIDER AN AIR, LIGHT AND SALVAGE UNIT.

IT IS CURRENTLY 31 YEARS OLD.

IT IS THE ONLY UNIT OF THIS TYPE IN PRINCE GEORGE COUNTY, AND THE ESTIMATED COST OF ABOUT $1 MILLION TO REPLACE THIS AND THIS UNIT WOULD BE REMOVED FROM SERVICE IF IT WAS REPLACED.

[00:55:10]

BOTH. ONE IS 12 AND ONE IS EIGHT YEARS OLD.

RIGHT NOW THE COST ESTIMATES HAVE REMAINED ABOUT THE SAME AT ABOUT $420,000, AND WE JUST RECENTLY ORDERED TWO MEDIC UNITS, AND THEY ARE STILL THE ANTICIPATED 30 MONTHS BUILD TIME.

WE ARE RECOMMENDING NOT TO PURCHASE THESE.

OBVIOUSLY, IMMEDIATELY WE'D WANT TO STAGGER THESE OUT JUST BY A YEAR OR TWO JUST SO THAT WE COULD HAVE THE ORDERS NOT ALL COME IN AT THE SAME TIME.

EVEN IF WE WERE ABLE TO FUND THIS IN THE NEAR FUTURE, WE'RE STILL LOOKING AT ABOUT A 2028 TIMEFRAME FOR DELIVERY.

SO STILL QUITE SOME TIME OUT.

NEXT WE HAVE TWO BRUSH TRUCKS.

THEY'RE BOTH 2001.

THERE ARE CURRENTLY 23 YEARS OLD.

THEY BOTH RUN OUT OF STATION THREE CURRENTLY, AND WITH THE RECOMMENDED REPLACEMENT WOULD BE FY 26, AND THE ESTIMATED COST FOR REPLACEMENT IS $225,000 EACH AND THEY WOULD BE REMOVED.

THOSE VEHICLES WOULD BE REMOVED FROM SERVICE ONCE THEY WERE REPLACED.

NEXT IS THE 2001 TANKER.

IT'S 23 YEARS OLD.

IT'S CURRENTLY ASSIGNED TO STATION THREE AND THE RECOMMENDED IT IS RECOMMENDED FOR A PURCHASE AND THE COST IS APPROXIMATELY $700,000.

FUTURE CONSIDERATIONS.

ALL OF THE UNITS WE JUST DISCUSSED HERE TODAY DO NOT INCLUDE ANY OF THE 2007 APPARATUS THAT THE COUNTY PURCHASED IN 2007, WHICH WAS FIVE ENGINES AND A QUINT.

IN LESS THAN THREE YEARS, ALL SIX OF THESE UNITS WILL BE 20 YEARS OLD.

TRUCK ONE IS OUR IS A 2001.

IT'S 23 YEARS OLD, AND TO REPLACE THAT STYLE VEHICLE JUST IN TODAY'S COST IS AROUND 2.3 TO $2.8 MILLION.

NEXT WE'RE JUST GOING TO TALK A LITTLE BIT ABOUT I KNOW YOU HEARD ME MENTION STOCK VERSUS STOCK UNITS VERSUS CUSTOM.

SO THE STOCK UNIT AFFORD THE CUSTOMER THE OPPORTUNITY TO PURCHASE A PUMPER IN A SHORTER INTERVAL USING PRE-APPROVED CONFIGURATIONS.

THE QUALITY AND RELIABILITY ARE THE SAME.

HOWEVER, CHANGES TO THE SPEC ARE HELD TO A MINIMUM, WHICH DOES ACCELERATE THE DELIVERY.

A BUILD TO ORDER OR CUSTOM ENGINE OFFERS THE CUSTOMER THE ABILITY TO COMPLETELY SPECIFY ALL ASPECTS OF THE UNIT.

THIS TAKES MORE TIME TO ENGINEER PROCURE THE MATERIALS FOR THE BUILD AND THUS EXTENDING DELIVERY TIMES.

THANK YOU. PLACEMENT OF FIRE APPARATUS.

NEW APPARATUS POSITIONING WILL BE DETERMINING WILL BE DETERMINED ONCE THE UNITS HAVE BEEN ORDERED.

UNITS WILL BE ASSIGNED BASED ON THE NEEDS OF THE OVERALL SYSTEM AND THE UNFORESEEN MECHANICAL OR MAINTENANCE ISSUES WITH EXISTING APPARATUS BETWEEN THE ORDERING AND THE RECEIVING, AND THE AGE AND CONDITION OF EXISTING FLEET TO MAXIMIZE EACH APPARATUS LENGTH OF SERVICE.

THANK YOU. DUE TO THE NATURE OF PURCHASING STOCK UNITS.

STAFF IS REQUESTING THE BOARD TO AUTHORIZATION TO ALLOW THE COUNTY ADMINISTRATOR TO PURCHASE THESE UNITS AS THEY BECOME AVAILABLE.

UNITS OFTEN BECOME AVAILABLE AND SOLD WITHIN DAYS DEPENDING ON PRICING OF THE STOCK UNITS, STAFF WOULD PURCHASE APPARATUS BASED ON THOSE COSTS.

SO FIRE AND EMS IS REQUESTING FUNDING IN A TOTAL AMOUNT OF $7 MILLION TO ADDRESS THE CURRENT FLEET NEEDS AND ISSUES.

WE ARE ASKING FOR THE ABILITY TO PURCHASE THESE UNITS AS NEEDED, AND NOT NECESSARILY IN THIS PARTICULAR ORDER YOU SEE HERE, DEPENDING ON THE NEEDS AND AVAILABILITY OF APPARATUS AS THE OPPORTUNITY TO PURCHASE.

SOME OF THESE APPARATUS WILL VARY BASED ON INDUSTRY AVAILABILITY.

THIS SLIDE REVIEWS THE FUNDING OPPORTUNITIES AVAILABLE.

THE APPARATUS FUND CAN SUPPORT A BORROWING OF $3.171 MILLION.

THE REMAINING $3.829 MILLION COULD BE TAKEN FROM FUND BALANCE IF THE BOARD CHOOSES.

WE ARE ALSO ASKING FOR A CONTINGENCY OF ABOUT $710,000, DUE TO THE CONSTANT MARKET ADJUSTMENTS FROM APPARATUS VENDORS.

STAFF WOULD WORK DILIGENTLY, DILIGENTLY TO ENSURE THAT WE ARE PURCHASING THE BEST EQUIPMENT AT THE BEST POSSIBLE PRICE, AND AS THE SLIDE SHOWS, THE IMMEDIATE PURCHASES WOULD BE CONCENTRATED ON ENGINES AND A MEDIC FOR AN IMMEDIATE PURCHASE TOTAL OF 3.7, AND THEN THE EXTENDED OR DELAYED PURCHASES COULD POTENTIALLY BE THE BRUSH TRUCKS SQUAD TANKER AND THE ADDITIONAL MEDIC.

WE WOULD LIKE TO STAGGER THOSE PURCHASES JUST SO THAT WE DON'T RECEIVE AN ORDER, A BUNCH OF APPARATUS AT THE SAME TIME, AND THESE ESTIMATES, THESE ARE ESTIMATED COSTS. SO EACH UNIT PRICE MAY VARY BASED ON THE AVAILABILITY NATIONWIDE OF THE CHASSIS OF THE CHASSIS AND THE SPECIFIC UNIT NEEDS

[01:00:03]

GOOD EVENING, MR. CHAIRMAN.

BOARD MEMBERS, MR. STOKE AND MR. ERARD.

THANK YOU, CHIEF TAYLOR.

I JUST WANTED TO TALK, YOU KNOW, IN THE PERFECT WORLD, IF THE BOARD WERE TO AGREE TO MAKE ALL OF THE PURCHASES THAT INTERIM CHIEF TAYLOR OUTLINED, THE NEXT STEPS WOULD BE TO AUTHORIZE AT YOUR NEXT MEETING.

ADVERTISEMENT OF TWO PUBLIC HEARINGS.

THE FIRST PUBLIC HEARING WOULD RELATE TO APPROPRIATION OF FUTURE BOND PROCEEDS.

AS MOST BOARD MEMBERS ARE AWARE, ANY BUDGET AMENDMENT THAT EXCEEDS 1% OF YOUR CURRENT ADOPTED BUDGET REQUIRES A PUBLIC HEARING.

SO THAT FIRST APPROPRIATION OF BOND PROCEEDS, FUTURE BORROWING WOULD NECESSITATE A PUBLIC HEARING FOR THE PUBLIC TO PUT INPUT OR HAVE INPUT ON THAT BUDGET AMENDMENT.

THE FUNDING SOURCE, AGAIN, IS BOND PROCEEDS.

MR. STOKES AND I DO HAVE A PLANNING MEETING WITH DAVENPORT AND OUR BOND COUNSEL FROM WILLIAMS MULLEN, ON OCTOBER 2ND TO TALK ABOUT A FALL BORROWING FOR APPARATUS. SO WE WOULD ALSO, AT THE TIME THE APPROPRIATION RESOLUTION IS APPROVED, ASK YOU TO ADOPT AND APPROVE A REIMBURSEMENT RESOLUTION THAT ALLOWS THE BOARD TO REIMBURSE ITSELF FOR PURCHASES MADE WITH FUTURE BOND PROCEEDS.

IT GIVES YOU FLEXIBILITY.

UNTIL YOU CLOSE ON THAT DEBT ISSUANCE, YOU CAN BUY THINGS, REIMBURSE YOURSELVES LATER WITH DEBT PROCEEDS.

THE SECOND PUBLIC HEARING IF THE BOARD CHOOSES TO FUND AMOUNTS, FUND AN AMOUNT HIGHER THAN WHAT YOU CAN BORROW FOR THE VALUE OF TWO PENNIES, I.E., AN APPROPRIATION POSSIBLY FROM FUND BALANCE WOULD ALSO NECESSITATE A PUBLIC HEARING.

SO THOSE TWO AMOUNTS COMBINED EQUAL THE REQUEST OF 7 MILLION.

SO AGAIN THE A BORROWING WOULD ACCOMMODATE 3.171 MILLION.

THE ADDITIONAL REQUEST WOULD NECESSITATE AN APPROPRIATION FROM A DIFFERENT FUNDING SOURCE.

MOST LIKELY, FUND BALANCE AND USE OF FUND BALANCE IS APPROPRIATE FOR CAPITAL PURCHASES.

SO THOSE ARE THE NEXT STEPS.

SHOULD THE BOARD CHOOSE TO APPROVE OR GIVE CONSENSUS TO MOVE FORWARD, AND WE WOULD BRING BOTH OF THOSE REQUESTS TO YOU AT YOUR SEPTEMBER 24TH MEETING.

AUTHORITY TO ADVERTISE A PUBLIC HEARING, AND THAT PUBLIC HEARING COULD BE HELD AS SOON AS OCTOBER 8TH.

THERE IS ONLY A SEVEN DAY ADVERTISEMENT REQUIREMENT FOR A BUDGET AMENDMENT THAT EXCEEDS 1% OF YOUR BUDGET.

I'M HAPPY TO ANSWER ANY QUESTIONS ON THE MONEY.

OF COURSE, CHIEF TAYLOR AND LIEUTENANT KOREN WOULD HAVE TO ANSWER QUESTIONS ON THE NATURE OF THE APPARATUS NEEDS.

ANYBODY GOT ANY QUESTIONS? YEAH CAN YOU GO TO THE PREVIOUS SLIDE, CHIEF TAYLOR? ALL RIGHT. UNDER THE 12 TO 24 MONTH PURCHASE, YOU GOT BRUSH TRUCK FOR 225,000.

IS THAT A MISPRINT OR IS THAT INTEREST BEING PAID? WHERE ARE WE COMING UP WITH THAT NUMBER? SO ALL OF OUR ESTIMATES WE OBTAINED WERE THROUGH A VENDOR, AND IT WAS WE WENT ON THE HIGH END DUE TO THE LENGTH OF TIME IT COULD POTENTIALLY TAKE TO GET.

SO EVERY AS YOU ARE PROBABLY AWARE, EVERY SIX MONTHS TO A YEAR, THEY'RE CONSTANTLY DOING MARKET ADJUSTMENTS FOR APPARATUS.

THERE'S ALSO I DID NOT MENTION THERE'S ALSO A UPCOMING AND I DON'T KNOW THE YEAR EXACTLY.

MAYBE LIEUTENANT KOREN MAY CHANGE TO THE EPA FOR EMISSIONS, AND THAT'S PLANNED.

WE'VE BEEN NOTIFIED. THAT'S A PLAN TO INCREASE THE COST OF ALL APPARATUS OR ALL VEHICLES THAT HAVE DEF OR DIESEL.

SO THAT WOULD, YOU KNOW, WAITING EVEN JUST A COUPLE OF YEARS COULD POTENTIALLY ADD AS MUCH AS $100,000 PER UNIT.

IF WE HAD TO WAIT ANY FURTHER, TOO MUCH LONGER.

ALL RIGHT. SO JUST OUT OF CURIOSITY, AND WE'RE NOT GOING TO GET TOO FAR IN THE WEEDS TONIGHT.

COULD WE GO DOWN TO FORD OR CHEVROLET AND BUY OFF STATE CONTRACT AND ORDER SLOT AND UNITS AND THINGS LIKE THAT? YES. ALL OF THOSE OPTIONS ARE ON THE TABLE.

OKAY. AGAIN, JUST PUTTING THESE NUMBERS TOGETHER, WE WERE REALLY TRYING NOT TO HAVE TO COME BACK.

YOU KNOW, ONCE WE STARTED, STARTED THIS PROCESS TO COME BACK AND HAVE TO ASK FOR ADDITIONAL MONEY BECAUSE OBVIOUSLY THAT MONEY WOULD HAVE BEEN BORROWED.

SO IT WOULD HAVE TO COME OUT OF SOMETHING ELSE.

SO WE'RE REALLY TRYING TO SHOOT REALLY HIGH HERE TO MAKE SURE WE COVERED ANY COSTS THAT WOULD BE ASSOCIATED.

[01:05:01]

ANYWHERE ELSE RIGHT NOW? NO, SIR.

MR. COX.

MS. DREWER, THIS IS FOR YOU. I UNDERSTAND THE RESOLUTION OF PAYING YOURSELF BACK.

YES, SIR, BUT IS THERE ANY POTENTIAL IMPACT TO OUR BOND RATING WITH ONE OF THESE SCENARIOS? NO, SIR.

WELL, I WILL SAY, WITH THE BORROWING DAVENPORT HAS BUILT INTO OUR BORROWING MODEL THE USE OF YOUR ORDINANCE DEVOTED TO PENNIES FOR APPARATUS.

SO THAT IS A CONTINUOUS.

EVERY FIVE YEARS, YOU'RE GOING TO BORROW AND PURCHASE APPARATUS AT THE VALUE OF $0.02 OF YOUR REAL ESTATE TAX DOLLAR.

SO THAT DOES NOT HAVE AN IMPACT ON THE BOND RATING.

USING FUND BALANCE COULD AFFECT A BOND RATING IN THE FUTURE.

HOWEVER, I THINK WE ARE GOING TO HAVE A VERY GOOD FISCAL YEAR 2024.

I THINK WE WILL BE WE WILL BE ADDING TO OUR FUND BALANCE.

INTEREST RATES, AS YOU KNOW, HAVE BEEN VERY HIGH.

OUR INTEREST, OUR REVENUES EXCEEDED WHAT WE HAD BUILT INTO OUR BUDGET BY $2 MILLION.

SO I WILL BE GIVING YOU A PRELIMINARY YEAR END FINANCIAL REPORT AT YOUR NEXT MEETING PRIOR TO THESE ITEMS BEING ON YOUR AGENDA, BUT YOU KNOW, THAT'S KIND OF THE MOODY'S AND THE S&P OF THE WORLD, THEY DO EVALUATE YOUR THE HEALTH OF YOUR FUND BALANCE, AND IF YOU'VE USED IT TO BALANCE OPERATIONS, THESE ARE NOT OPERATING COSTS.

THESE ARE TRULY CAPITAL PURCHASES.

ONE TIME EXPENDITURES. YES SIR, AND THEY ARE WITHIN, YOU KNOW, POLICY.

YOUR FUND BALANCE WOULD STILL BE WELL WITHIN YOUR FINANCIAL POLICY.

OKAY. I MEAN, THEY'RE RATING MEANS A LOT.

YES, SIR. ALL RIGHT.

QUICK QUESTION, MISS DREWRY.

IT WOULD TAKE IF WE EXPENDED, WHAT, 3.5 MILLION OUT OF THE GENERAL FUND.

HOW LONG WOULD IT TAKE US TO GET THAT BACK OFF OF THE BORROWING OF THE $0.02? WOULD IT BE FIVE YEARS, OR WOULD IT BE LONGER THAN THAT? I'M NOT SURE WHAT YOUR QUESTION IS.

SO MY QUESTION IS, YOU SAID WE COULD TAKE THE FUND OF WHAT THE TWO CENT TAX IS, RIGHT? WE WOULD BORROW FOR THE ESTIMATED VALUE TO REPAY IT OVER FIVE YEARS.

OKAY THAT WAS WHAT MY QUESTION WAS.

YES, SIR. IT'D TAKE FIVE YEARS AND THEN WE'D BE BACK AT ZERO.

CORRECT, AND IN ANOTHER FIVE YEARS.

WE WOULD BE BEFORE YOU AGAIN ASKING TO BORROW AGAIN FOR APPARATUS.

YES, SIR. BASICALLY SIMILAR TO WHAT WE WERE DOING WITH THE POLICE VEHICLES AND ALL BEFORE WE STARTED CASH FUNDING THEM TO SAVE THE BOND MONEY.

WE'RE PRETTY MUCH ACTING LIKE A BANK HERE WITH OUR GENERAL FUND.

WELL, NO, WE WOULD ACTUALLY DO A FALL BORROWING, AND THEY WOULD SEND US THAT 3.171 MILLION.

WE WOULD DEPOSIT IT IN AN INVESTMENT ACCOUNT AND DRAW IT AS WE SPEND IT.

SO NO, SIR, WE'RE NOT ACTING AS A BANK FOR THE 3.17.

WE GET DEBT PROCEEDS WHEN WE BORROW.

OKAY, AND EXCUSE ME, BUT THE REIMBURSEMENT IS ONLY ALLOWS US TO SPEND MONEY IF NECESSARY OUT OF FUND BALANCE OR WHATEVER TO GET THIS WHOLE THING GOING BEFORE WE CLOSE, BEFORE WE CLOSE ON THE LOAN AND THEN THE REIMBURSEMENT IS IF WE'VE ALREADY ALLOCATED 2 MILLION, ONCE THAT MONEY IS ALLOCATED OR THE LOAN IS CLOSED, WE COULD REIMBURSE OURSELVES THAT $2 MILLION. CORRECT WITH THAT 3.1.

QUESTION ABOUT THE BOND RATING BECAUSE WE'RE GOING TO IF WE REPAY OURSELVES BACK THEN IT'S A WASH.

YEAH. IT'S A WASH OTHER THAN THE INTEREST WE'RE GOING TO PAY FOR THE BOND.

OKAY. ANY OTHER QUESTIONS? NO, SIR.

Y'ALL ARE LOOKING TONIGHT FOR A CONSENSUS, OR I'D LIKE TO MAKE A COMMENT IF I COULD BEFORE WE DO THAT.

ALL RIGHT. MR. COX, WE'VE GOT AN UPCOMING MEETING SOON WITH FIRE AND EMS. CORRECT. A LITTLE BIT.

OKAY. I NEED A LITTLE MORE TIME TO LOOK INTO THIS AND UNDERSTAND.

SO I'M NOT COMFORTABLE IN MAKING A DECISION TONIGHT.

I WAS HOPING WE COULD CARRY IT TO THAT MEETING AND HAVE DISCUSSION THERE.

MOST LIKELY THAT'S NOT GOING TO BE TILL THE END OF OCTOBER, 1ST NOVEMBER, WHICH IS GOING TO MISS THE WINDOW.

SO IF THERE'S OTHER THINGS OUT THERE THAT CAN'T BE HELPED.

OKAY. I EXPLAINED THAT TO MR. PUGH TONIGHT BEFORE THE MEETING.

HOLD ON, SO I'M THINKING THE SAME THING BECAUSE, SEE, THIS IS SOMETHING I'D LIKE TO DISCUSS AT THAT MEETING.

[01:10:03]

WELL, ARE YOU SAYING WE DON'T HAVE THE TIME OR.

I DON'T THINK WE CAN'T WAIT LONG ENOUGH.

I'M SAYING IT'S NOT GOING TO HELP US TO WAIT, BUT WHAT I AM SAYING IS DID NOT ALL THE CHIEFS GET TOGETHER AND AGREE ON THIS LIST OR MAKE THE AGREE? YES, SIR. WE HAD AN ADVISORY BOARD MEETING TWO WEEKS AGO AND THE CONSENSUS WAS TO PROCEED WITH THE CHANGES, WHICH WHAT YOU'RE SEEING THE CHANGES, WHICH IS BEFORE YOU, AND I GUESS MY BIGGEST CONCERN IS NOT BEING ARGUMENTATIVE.

WE KNOW WE'VE GOT AN AGING FLEET.

WE KNOW PARTS AVAILABILITY IS BECOMING AN ISSUE, AND THERE'S OTHER THERE'S OTHER TENTACLES TO IT ALSO, BUT THAT'S WHY WE WENT ON AND DID THE TWO AMBULANCES.

STAGGERING THEM IS A GOOD IDEA.

SO WE DON'T GET HIT WITH THIS.

WE DID THE SAME THING WITH THE SCBAS ABOUT FOUR OR FOUR AND A HALF, FIVE YEARS AGO BECAUSE WE DIDN'T HAVE A PLAN IN PLACE TO TRY TO STAGGER THEM, TO SPREAD THEM OUT, AND WE GOT HIT. I THINK BACK THEN IT WAS LIKE $1.2 MILLION TO REPLACE ALL THE SCBAS IN THE COUNTY, WHICH IS NEEDED.

YOU CAN'T DO WITHOUT IT, BUT THERE ARE CERTAIN THINGS THAT HAVE TERM LIMITS ON, TERM LIFE LIMITS ON THEM, AND THESE ARE SOME UNFORTUNATELY, WE'VE GOTTEN IN A POSITION WHERE THIS EQUIPMENT IS PAST ITS USEFUL LIFE TO A CERTAIN EXTENT.

SO IF WE WANT TO IF WE WANT TO KEEP THE RESPONSE TIME UP, TO BE ABLE TO MAKE SURE WE CAN GET THE LEVEL OF CARE THERE, WE'RE GOING TO HAVE TO MAKE A MOVE ONE WAY OR ANOTHER AND IT MAY NOT BE COMFORTABLE, AND I'M NOT TRYING TO PUSH YOU IN A CORNER TO SUPPORT IT.

I PERSONALLY DO I LIKE THE STAGGERING IT, BUT THE ADMINISTRATOR ALSO NEEDS TO HAVE THE FLEXIBILITY LIKE MR. TAYLOR, CHIEF TAYLOR JUST SAID, IF SOMETHING BECOMES AVAILABLE AND IT MAY NOT BE THE ENGINE ONE ON THE TOP OF THE LIST, AND IT WINDS UP BEING A MEDIC OR WHATEVER, HE NEEDS TO BE ABLE TO MAKE THE ABILITY TO PLACE A PHONE CALL AND PUT THE ORDER IN, WHICH I ASSUME WOULD BE HANDLED BY MS. DREWRY. MR. CHAIRMAN. YES, SIR.

I THINK THE COMMENT ABOUT NOT BEING ABLE TO WAIT, IF WE DON'T MEET UNTIL I'M GOING TO SAY POTENTIALLY LATE OCTOBER, EARLY NOVEMBER, THEN WE WOULD STILL THEN HAVE TO COME BACK TO A MEETING AND AUTHORIZE THE PUBLIC HEARING, WHICH COULD BE PUSHING US INTO EITHER DECEMBER OR JANUARY AND DECEMBER.

WE ONLY GOT ONE MEETING BECAUSE WE ONLY HAVE ONE MEETING IN DECEMBER FOR A PUBLIC HEARING AND A MEETING.

RIGHT. SO I JUST I THINK WE CAN SHARPEN OUR PENCIL ON THIS, GUYS.

THAT'S MY HONEST OPINION.

YOU KNOW, I'M SITTING ON A COMMITTEE RIGHT NOW BUILDING FIRE TRUCKS, AND THIS THE THING THAT I'VE BEEN TO BOARD, THE ADVISORY BOARD MIGHT HAVE VOTED ON THIS, WHAT HAVE YOU, BUT I THINK WE CAN SHARPEN OUR PENCIL FOR SURE AND IF I MAY ASK.

YEAH. WHEN YOU SAY SHARPEN OUR PENCILS IN WHAT REGARDS BECAUSE THE THING THAT THEY'RE LOOKING FOR FROM US AT THIS PARTICULAR MOMENT IS THE COMMITMENT ON THE TWO CENT APPARATUS AND THE CONSENSUS ON THE POTENTIAL USE OF FUND BALANCE.

I CAN UNDERSTAND SHARPENING THE PENCIL AND COULD WE GET IT FOR A BETTER PRICE? I THINK THAT IS STILL OUT THERE.

IT'S REALLY HANDLING THE HIGH LEVEL, GETTING IT MOVING, AND I DO THINK THAT MR. STOKE AND INTERIM CHIEF AND THE AND ALL OF THE STATION CHIEFS WILL WORK TOGETHER TO ADDRESS THE ACTUAL EQUIPMENT NEEDED AT THE TIME, BUT THIS IS GIVING THEM FLEXIBILITY.

SO I JUST WANTED TO UNDERSTAND YOUR COMMENT WHEN YOU SAID SHARPEN OUR PENCILS, THE NUMBERS, YOU KNOW, WE NEED TO BUILD, IN MY OPINION, JUST WHEN IT COMES TO COUNTY BUILDINGS, WHEN IT COMES TO FIRE TRUCKS, WE NEED TO BUILD WAR HORSES.

WE DON'T NEED ALL THE BELLS AND WHISTLES.

WE NEED TO BUILD PRACTICAL BUILDINGS, APPARATUS, STATIONS TO CONSERVE THE CITIZENS MONEY.

THAT'S JUST MY AND I TOTALLY AGREE WITH YOU AND I'M TRYING TO LEAVE THAT UP TO THE EXPERTS, THE EXPERTS BEING THE HEAD OF THAT DEPARTMENT AND THE BUT THIS BOARD IS MADE UP OF EXPERTS AS WELL.

MR. BROWN, I'M NOT SAYING THAT I'M NOT.

I'M NOT SAYING THAT'S OKAY.

I'M NOT SAYING THAT, SIR. PLEASE.

WELL, I'LL MAKE A MOTION THAT IT'S NOT A MOTION OR A CONSENSUS.

HOLD ON. CAN I SAY ONE THING FIRST? GO AHEAD. IF I UNDERSTOOD YOU CORRECTLY, THERE'S NO FRILLS.

BELLS AND WHISTLES WITH THESE.

THIS APPARATUS. WE'RE GETTING READY TO BUY.

THEY'RE GOING TO BE WHAT WE NEED AS A FIRE TRUCK.

AS A FIRE TRUCK, AS A FIRE TRUCK.

PERIOD. YES, SIR, AND ONE THING I DID NOT POINT OUT WAS THE ASTERISKS BY SOME OF THE UNITS.

THOSE WOULD BE THE STOCK UNITS WE'D BE LOOKING FOR.

AGAIN, YOU CAN MAKE. I DON'T QUOTE ME SPECIFICALLY, BUT MAYBE 20 CHANGES IF YOU IF WE FIND AN APPARATUS AND ENGINE, FOR EXAMPLE, WE CAN MAKE UP TO ABOUT 20 SMALL CHANGES TO THAT BEFORE IT WAS RECEIVED, BUT THE CUSTOM APPARATUS ARE THE ONES YOU SIT DOWN WITH A PEN PENCIL AND YOU LITERALLY DRAW OUT EVERY LIGHT AND

[01:15:01]

WE WOULDN'T HAVE THE ABILITY TO DO THAT.

THE BRUSH TRUCKS, THE SQUAD, THE TANK AND THE MEDIC UNITS, MEDIC UNITS WOULD STAY THE SAME.

WHATEVER WE'RE CURRENTLY BUYING THE SAME.

WE'RE NOT GOING TO REDO THOSE.

SO REALLY, THE ONLY THING KIND OF UP FOR MAYBE CUSTOM, SO TO SPEAK, WOULD BE THE SQUAD AND THE BRUSH TRUCKS, WHICH AGAIN, I, YOU KNOW, THE BRUSH STROKES, WE COULD PROBABLY GET A LITTLE BIT CHEAPER THAN THE 225 DEPENDING ON WHERE WE CAN GET THEM, BUT Y'ALL, Y'ALL ARE HEARING US LOUD AND CLEAR WHAT THE CONCERNS THAT HAVE BEEN EXPRESSED TONIGHT.

YES, SIR. SO BASICALLY, UNLESS IT'S SOMETHING TO DO WITH LIFE SAFETY OR THE OPERATION OF THAT TRUCK, THERE SHOULDN'T BE A LOT OF ADJUSTMENTS TO IT THAT WOULD RUN THE PRICE UP, AND I CAN SHED SOME LIGHT ON KIND OF OUR NEXT OUR PLAN FOR OUR NEXT STEPS IF THIS GOES THROUGH, IF THAT HELPS, THAT'S WHERE I CAN WAIT.

I'M NOT THE EXPERT ON THIS.

I DO UNDERSTAND TRUCKS AND PUMPS AND THINGS OF THAT NATURE.

MR. COX, DID YOU HAVE SOMETHING YOU WANT TO SAY? I JUST WAS CURIOUS. NOW WE JUST ORDERED TWO MEDICS.

DO WE NEED ANOTHER MEDIC AT THIS TIME? IF YOU GO BACK TO THAT MEDIC SLIDE, WOULD YOU? SO THE TWO MEDICS WE HAVE ON ORDER WILL BE HERE.

WE'RE ESTIMATING SOMETIME IN 2026, AND THOSE TWO MEDICS HAVE ALREADY BEEN ACCOUNTED FOR BEING REPLACED.

THE TWO THAT WERE ON THE SCREEN HERE AS IT COMES UP ARE LOTS OF SLIDES. SORRY.

ONE IS A 2012 AND ONE IS A 2016.

THE MILEAGE ON THESE ARE 157,000 MILES AS IT SITS NOW.

ACTUALLY, AS OF TWO WEEKS AGO, AND 166,000 MILES.

SO WE'RE ALREADY WE'VE ALREADY REPLACED THE OTHER HIGHER MILEAGE MEDICS.

THESE ARE THE NEXT HIGHER MILEAGE MEDICS AND AGAIN, IF WE WHEN WE GO TO REPLACE THESE WE WOULD TRY TO HOLD OUT OR DELAY THE ORDER TO MAKE IT MAKE SENSE WHERE WE WOULD HAVE A DELIVERY TIME FRAME AROUND 2027 END OR THE FIRST PART OF 2028.

SO ESSENTIALLY, WE WOULD RECEIVE THE FIRST TWO MEDICS THE BOARD FUNDED IN 2026, AND THEN TWO YEARS LATER WE WOULD OR AROUND TWO YEARS LATER, WE WOULD RECEIVE THESE NEXT TWO UNITS.

WE CURRENTLY RUN FOUR AMBULANCES EVERY DAY.

THEY'RE STAFFED EVERY SINGLE DAY.

I KNOW YOU SAW THERE WAS 6 OR 7 ON THE HOW MANY WE OWN.

THE REASON FOR THAT IS THEY ARE CONSTANTLY OUT OF SERVICE WITH EXTENDED REPAIR TIMES.

BACKORDERED PARTS.

I KNOW MR. TALMADGE IS IN THE AUDIENCE FOR ANY OF THOSE TYPES OF QUESTIONS, BUT WE'VE HAD A MEDIC UNIT SIT OUT OF SERVICE FOR SEVERAL MONTHS JUST FOR A PART THAT FROM FORD THAT WAS SITTING ON NATIONAL BACKORDER FOR MONTHS.

SO WE'RE TRYING TO JUST AGAIN STAGGER THESE AND MAKE THEM MAKE SENSE.

WE WANT TO DO THE RIGHT THING AND ORDER THESE ALL THESE APPARATUS TO MAKE SENSE FOR THE BEST USE.

AGAIN, THE '07S WILL BE COMING UP IN A FEW YEARS.

THE NEXT BORROWING WHOEVER'S STANDING UP HERE WILL BE ASKING FOR, YOU KNOW, REPLACING THE OH, SEVEN SECONDS.

THEY'LL BE OVER 25 YEARS OLD AT THAT POINT, AND THE PRICE OF APPARATUS HAS FAR EXCEEDED THE VALUE OF THE PENNY WE'VE BEEN RECEIVING IN THE APPARATUS REPLACEMENT FUND, WHICH IS WHY WE'RE ASKING FOR POTENTIALLY SOME FUND BALANCE WITHDRAWALS.

DID I ANSWER YOUR QUESTION, SIR? YES, SIR, AND I WAS JUST BECAUSE I WAS SAYING CONCERN.

IF WE ORDER THREE THIS YEAR, THEY COME IN AROUND THE SAME TIME THEN.

YES, SIR. YEAH.

THE PLAN WOULD BE TO DEFINITELY. YEAH.

DEFINITELY STAGGER THOSE SO THAT IT MAKES SENSE.

WE GET ABOUT TWO YEARS APART.

IT'S JUST REALLY HARD WHEN YOU'RE LOOKING AT AN ESTIMATED DELIVERY OF 2028 AND THE TWO ARE REPLACING ARE, YOU KNOW, COMING UP ON 200,000 MILES.

YOU KNOW, WE'RE DOING EVERYTHING WE CAN TO KEEP THESE THINGS ON THE ROAD, BUT IT'S COSTING A LOT OF MONEY TO KEEP ALL THIS APPARATUS ON THE ROAD.

UNDERSTOOD. ALL RIGHT.

THANK YOU. YES, SIR, AND I BELIEVE YOU'RE GOING TO BE REQUIRED TO PUT DEF ON IT WITH THE WAY THE GOVERNMENT'S GOING.

YES, SIR. WHICH I WISH I DIDN'T HAVE IT ON MINE, BUT THAT'S NEITHER HERE NOR THERE.

IT'S NOT MY CHOICE.

ANY OTHER COMMENTS? NO, SIR.

WHAT'S YOUR PLEASURE? I AGREE WE NEED TO DO IT.

I'M IN AGREEMENT WITH MOVING FORWARD WITH THIS PLAN KNOWING THAT THERE WILL BE OTHER DETAILS COMING LATER, BUT I'M GOOD WITH MOVING FORWARD WITH THIS PLAN. MR. COX. RELUCTANTLY, I'M GOING TO SAY YES, BUT LIKE I SAID, I STILL WANT TO DIG SOME MORE INFORMATION AND LOOK AT SOME OTHER THINGS SO, BUT THAT IT GIVES ME SOME TIME.

IT DOES.

MISS WAYMACK.

YES. I'M OKAY.

SAY THAT AGAIN. I'M ALL RIGHT WITH THIS.

OKAY, AND I'M A YES.

THANK YOU. THANK Y'ALL.

THANK YOU, CHIEF.

ALL RIGHT. HE'S RIGHT BACK UP.

CHIEF TAYLOR, YOU MIGHT AS WELL STAY UP THERE.

DON'T GO ANYWHERE.

[CHUCKLING]

[H. Order of Business]

[01:20:02]

GOOD EVENING. FIRE AND EMS IS REQUESTING AUTHORIZATION TO APPLY FOR THE RESCUE SQUAD ASSISTANCE FUND GRANT IN THE AMOUNT OF $63,309.94, WITH A LOCAL MATCH OF $31,654.97. THESE FUNDS ARE ALREADY AVAILABLE IN THE FY 25 FIRE AND EMS BUDGET, IF APPROVED AND AWARDED.

IF APPROVED AND AWARDED THESE FUNDS, THEY WILL BE USED TO BRING STATIONS FIVE, SIX AND SEVEN UP TO STANDARDS TO COMPLY WITH THE CONTROLLED SUBSTANCE REGULATIONS THAT ARE BEING MANDATED ON NOVEMBER 1ST.

CURRENTLY, THE DEPARTMENT IS IN THE FINAL STAGES OF BRINGING STATION EIGHT UP TO STANDARDS AND APPLYING FOR OUR LICENSE THROUGH THE VIRGINIA PHARMACY BOARD.

I BELIEVE IN YOUR PACKET, YOU HAVE A LIST OF THINGS THAT WE WOULD BE REQUESTING THROUGH THAT GRANT, AND I WOULD BE HAPPY TO ANSWER ANY QUESTIONS ON THIS.

MR. COX. I DON'T HAVE ANY QUESTIONS.

MRS. WAYMACK. ALL RIGHT.

MR. PUGH? NO, SIR.

MR. BROWN? NO QUESTIONS, SIR.

MAKE A MOTION. WE APPROVE.

SECOND. CALL THE ROLL, PLEASE.

WHO SECOND THAT, SIR? MR. PUGH.

THANK YOU. ALL RIGHT.

NEXT, WE HAVE SET A DATE FOR DECEMBER 2ND, 20-- OH WE DON'T? I'M SORRY, I CHECKED THAT OFF AHEAD OF TIME.

ALL RIGHT. MY APOLOGIES.

RESOLUTION TO APPROVE FY 24-25.

COMMUNITY SERVICE BOARD PERFORMANCE CONTRACT AMENDMENTS.

TERRELLE STEWART.

GOOD EVENING EVERYONE.

GOOD EVENING. THANK YOU SO MUCH FOR HAVING ME TODAY.

I AM HERE TO GO OVER THE PERFORMANCE CONTRACT FOR DISTRICT 19 COMMUNITY SERVICES BOARD, AND JUST TO GIVE ANY OTHER INFORMATION YOU ALL MAY NEED ABOUT WHAT IS IT, WHAT DOES IT DO AND HOW DOES IT IMPACT YOU ALL? OKAY. THANK YOU.

ALL RIGHT. LET'S HOPE THIS WORKS.

SLOW DOWN. ALL RIGHT.

OKAY. SO ON YOUR FIRST SLIDE THERE YOU'RE GOING TO SEE THAT THIS IS OUR MISSION AT DISTRICT 19, AND JUST TO SHARE A LITTLE BIT OF INFORMATION ABOUT US WE DO COVER NINE LOCALITIES. SO PRINCE GEORGE IS ONE OF OUR LOCALITIES.

WE ALSO COVER PETERSBURG, COLONIAL HEIGHTS HOPEWELL, DINWIDDIE, EMPORIA, GREENSVILLE, SURREY AND SUSSEX.

THAT IS OUR AREA.

ALL RIGHT.

OOPS. OKAY, I'M GONNA GET THIS TO REGISTER HERE.

OKAY, AND AS YOU CAN SEE, THAT'S WHERE WE ARE IN THE STATE OF VIRGINIA, AND THE FOUR YOU SEE AT THE BOTTOM, DISTRICT 19 IS A PART OF REGION FOUR IN THE STATE OF VIRGINIA IN REGARDS TO THE BEHAVIORAL HEALTH FOOTPRINT.

ALL RIGHT, AND THIS IS A CONTINUUM OF SERVICES.

THIS IS IMPORTANT BECAUSE PART OF THE PERFORMANCE CONTRACT DICTATES WHAT SERVICES THE CSB MUST PROVIDE AND THEN WHAT SERVICES WE CAN PROVIDE.

IF WE HAVE THE FUNDING TO DO SO, AND OUR SERVICES COVER THE ENTIRE SPECTRUM.

SO FROM INFANTS ALL THE WAY THROUGH YOU KNOW, 100 YEARS OLD, 110 IF WE CAN MAKE IT THAT FAR, AS WELL AS SOME MORE SPECIALTIES SUCH AS ID/DD, MENTAL HEALTH, SUBSTANCE USE, COMMUNITY AND CRISIS SERVICES, AND WE TAKE CARE OF CHILDREN FROM ALL AGES OF THEIR SPECTRUM.

OKAY, AND I JUST ALWAYS LIKE TO POINT OUT THAT WE ALSO HAVE ACCESS TO SOME WONDERFUL REGIONAL PROGRAMS. SOME OF THIS INCLUDES LIKE EMERGENCY FUNDING.

RIGHT NOW WE HAVE FUNDING TO GIVE INDIVIDUALS SAY SOMEONE GETS OUT OF THE HOSPITAL AND THEY WOULD LIKE TO GO HOME AND SET UP SERVICES VIRTUALLY.

WE CAN PAY FOR THEM TO GET THEIR INTERNET SERVICE SET UP.

WE HAVE SERVICES FOR WHEN INDIVIDUALS ARE DISCHARGED FROM JAIL.

WE'RE ABLE TO SUPPORT THEM TO GETTING PERHAPS A WEEK OF A HOTEL STAY AND SOME BUS TICKETS TO GET BACK AND FORTH TO PROBATION AND THINGS LIKE THAT.

WE ALSO HAVE REGIONAL SUBSTANCE ABUSE PROGRAM, WHERE OUR CITIZENS, WHO HAVE NO INSURANCE COVERAGE, ARE ABLE TO GO THERE AND GET THEIR 30 DAYS OF IN-PATIENT CARE AT MINIMUM. IF IT TAKES MORE THAN THAT, WE'RE ABLE TO USE FUNDING TO SUPPORT THEM GOING ACROSS THE STATE TO GET CONTINUED TREATMENT.

WE ALSO DO THINGS LIKE WE HAVE OUR REGIONAL CRISIS PROGRAMS THAT REPORT OUT TO ALL OF OUR LOCALITIES, AS WELL AS SOME SUD DIVERSION SERVICES.

SOMETIMES WHEN AN INDIVIDUAL IS BROUGHT IN FOR HOSPITAL SERVICES, THEY END UP ACTUALLY HAVING A SUBSTANCE USE ISSUE THAT'S PRIMARY AND SO WE TRY TO DIVERT THEM AND USE OUR REGIONAL PROGRAM TO SUPPORT THEM THROUGH THAT CRISIS AT THAT TIME.

ALL RIGHT, AND I JUST WANTED TO SHOW YOU, IN CASE YOU WERE UNAWARE, THIS IS WHAT OUR PRINCE GEORGE LOCATION LOOKS LIKE IT'S NOT TOO FAR FROM 156 AND THE FOOD LINE OUT THAT WAY. OKAY, AND SO JUST FOR A LITTLE BIT ON THE PERFORMANCE CONTRACT ONE THEY ARE NOW REQUIRING THAT WE DO A GET PERMISSION FROM OUR LOCALITIES TO SAY YOU APPROVE OR IF THERE'S SOME THINGS THAT YOU WOULD LIKE US TO TAKE BACK AND SAY, HEY, MAYBE WE WANT THIS PART ADJUSTED.

[01:25:09]

I'M NOT ABLE TO PROMISE THAT DBHDS WILL SAY, YES, WE WILL DO ALL THE CHANGES THAT ARE REQUESTED, BUT WE CAN AT LEAST HAVE THAT DIALOG.

ALSO, IF WE DON'T HAVE THIS SIGNED BY SEPTEMBER 30TH, THEN WE ARE UNABLE TO GET ANY OF OUR STATE DOLLARS, AND A LOT OF D19'S BUDGET DOES COME FROM OUR STATE DOLLARS TO DO THE PROGRAMS THAT WE'RE MANDATED TO PROVIDE.

IT IS A TRANSACTIONAL AGREEMENT.

IT HAS A LOT OF PARTS TO IT ALL THE WAY FROM, HEY, THIS IS THE DATE WE NEED YOU TO TURN IN YOUR REPORTS TO.

IF WE HAVE A DISAGREEMENT WITH HOW SOMETHING IS ROLLED OUT, WE HAVE OUR PROCESSES IN PLACE FOR THAT AS WELL.

SOMETIMES THEY DO SEND OUT CHANGES THROUGHOUT THE YEAR.

SAY THE GOVERNOR PASSES A NEW FUNDING INITIATIVE, AND THEY SAY, HEY, CSBS, YOU HAVE UNTIL THIS DATE TO DO THIS.

WE MAY GET THOSE CHANGES, GET AN EXHIBIT TO GET THE FUNDS, AND THEN WE HAVE TO ROLL OUT AND HAVE THOSE IN OUR SERVICE CONTINUUM.

SO JUST WANTED TO POINT OUT THOSE FEW THINGS.

OKAY. COME ON.

ALL RIGHT, AND THEN AGAIN, A LOT OF THIS STUFF COMES DIRECTLY OUT OF THE CODE OF VIRGINIA FOR CSBS AND DBHDS.

A LOT OF OUR STUFF HAS NOT CHANGED SIGNIFICANTLY SINCE THE CSB'S INCEPTION, ABOUT 50 OR SO YEARS AGO.

HOWEVER, IF YOU WANTED TO LOOK UP MORE INFORMATION ABOUT HOW THIS ALL CAME TO BE, I INCLUDED THE CODE SECTIONS IN THERE.

ALSO, A LOT OF TIMES THIS FUNDING IS TO MAKE SURE THAT VIRGINIA'S GOAL OF HAVING A ONE POINT OF ACCESS IS DELIVERABLE FOR ALL ITS 40 CSBS ACROSS THE STATE. OKAY, AND THEN I INCLUDED SOME MORE CODE SECTIONS SPECIFICALLY TO KIND OF HOW WE ALL CAME TO BE, WHICH IS THAT NINE AREAS CAME TOGETHER IN THIS PART OF VIRGINIA AND SAID, HEY, WE'RE GOING TO MAKE THIS OUR CSB, AND SO IT'S SOME STUFF IN THERE, TOO, ABOUT HOW THE COUNTIES AND THE CITIES KIND OF COME TOGETHER AND THE RESPONSIBILITIES IN ORDER TO SUPPORT THE CSB AND ITS INITIATIVES.

ALL RIGHT, AND THEN JUST SOME MORE OF OUR OVERVIEW AND KIND OF HOW IT WORKS.

WE DO USE THE DEPARTMENT AS A FUNDING MECHANISM.

THEY'RE A HOLDER OF THE FUNDS AND THEY SEND THEM TO US.

SO HOW WE ACTUALLY DO THE SERVICES, THEY'RE NOT REALLY INVOLVED IN THAT ASPECT OF IT.

EACH CSB HAS SOME SOME LEEWAY THERE TO MAKE SURE THEY'RE DOING THE SERVICES AS IT BEST FITS THAT PARTICULAR AREA OF VIRGINIA.

ALSO, WHEN WE GET OUR ADDENDUMS, OUR EXHIBITS FOR OUR FUNDING AND ADMINISTRATIVE REQUIREMENTS, ALL OF THAT STUFF IS INCLUDED IN THE PERFORMANCE CONTRACT, BECAUSE THAT'S HOW IT KEEPS BOTH SIDES HONEST AS TO WHAT THE DELIVERABLES ARE.

OKAY. ALL RIGHT, LET'S MOVE.

OKAY. ALL RIGHT. SO THIS YEAR, THERE WERE SOME AMENDMENTS, AND THIS IS SOME SIGNIFICANT CHANGES TO THE PERFORMANCE CONTRACT.

SO I MADE SURE I INCLUDED THAT IN HERE.

AMENDMENT ONE WAS IN REGARDS TO THE CSB'S RESPONSIBILITIES.

SO ONE THEY WANT TO MAKE SURE THAT THEY HAVE SPECIFIC CONDITIONS IN THERE FOR US WHEN IT COMES TO THE STATE FUNDS THAT WE DO RECEIVE, THAT'S USUALLY IN THE FORM OF, HEY, WE NEED A REPORT BY THIS PARTICULAR DATE, OR WE GIVE YOU A CERTAIN TARGET TO MEET AS FAR AS HAVING COMPLIANCE WITH THAT PARTICULAR NEW REQUIREMENT THAT WE HAVE.

WE ALSO DO INDIVIDUAL SATISFACTION SURVEYS EACH YEAR, AND THEY JUST MADE SURE THAT THEY BEEFED UP THE LANGUAGE A LITTLE BIT IN REGARDS TO HOW THAT IS CARRIED OUT AND HOW CSBS COMPLY WITH GETTING THOSE SURVEYS BACK.

THEY ALSO DECIDED THAT WE WOULD WORK TOGETHER TO MAKE SURE THAT WE WOULD HAVE A RENEWED EFFORT ON GETTING THE STATE HOSPITAL LIST DOWN AND HOW WE ACTUALLY USE OUR STATE HOSPITAL BEDS.

ALL RIGHT. OKAY, AND THE NEXT AMENDMENT IS GOING OVER A LOT OF THE THINGS THAT THE DEPARTMENT OF BEHAVIORAL HEALTH WILL DO.

ONE BIG THING I WANTED TO POINT OUT THAT COMING UP SOON, YOU ALL WILL BE ABLE TO GO ON THE DBHDS WEBSITE AND SEE HOW ALL 40 CSBS ARE DOING.

SO AGAIN, ALL CSBS ARE DIFFERENT.

D19 IS THE OPERATING BOARD, MEANING THAT WE HAVE OUR OWN HR AND WE ARE NOT UNDER ONE CITY OR COUNTY.

D19 IS ITS OWN ENTITY.

SO YOU MAY SEE HOW WE COMPARE TO OTHER CSBS THAT ARE ALSO OPERATING CSBS, AND THAT WAS THE BIG HIGHLIGHT FOR AMENDMENT TWO FOR WHAT THE DEPARTMENT WILL BE DELIVERING.

OKAY. SO FOR AMENDMENT THREE COMPLIANCE AND REMEDIATION, WE DO OFTENTIMES GET A LOT OF OUR GUIDANCE FROM THE OFFICE OF ATTORNEY GENERAL, AND THEY JUST ADDED SOME MORE INFORMATION IN THAT IN REGARDS TO THEY DO WANT OUR CITIES AND COUNTIES TO BE KIND OF MORE ON THE FRONT END OF WHAT'S GOING TO BE GOING ON EACH YEAR WHEN IT COMES TO THE PERFORMANCE CONTRACT, AS WELL AS HOW DO WE WORK OUT THINGS THAT MAY COME UP.

SO, FOR INSTANCE, IF THERE'S SOMETHING THAT SHOULD HAPPEN IN DISTRICT 19 COULD NOT PROVIDE A SERVICE, THERE'S INFORMATION IN THERE ABOUT HOW WE ARE SUPPOSED TO NOTIFY OUR COUNTIES AND CITIES, AS WELL AS WHAT WE'RE SUPPOSED TO DO WITH DBHDS.

[01:30:01]

ALL RIGHT. SO AMENDMENTS FOUR AND FIVE, THE CHANGES HERE IN REGARDS TO RESOURCES AND SERVICES, SOME LANGUAGE WAS ADDED THAT WE WOULD MAKE SURE THAT ANY FUNDING THAT WE GET THAT IS DIRECTLY FOR STAFFING.

THAT'S THE ONLY THING WE CAN USE IT FOR.

FOR INSTANCE, THE CSBS WERE ALLOTTED ROUGHLY $36 MILLION ONGOING TO DO STAFFING, AND SO DISTRICT 19, BECAUSE OF HOW WE'RE MADE UP, WE GOT ROUGHLY ABOUT $464,000.

WE HAVE USED ALL OF THAT TO FUND INCREASES FOR STAFF.

WE DIDN'T USE IT FOR ANYTHING BUT THAT, AND IT JUST HAS THAT LANGUAGE IN THERE THAT'S ALL WE WILL USE THE MONEY FOR.

IN ADDITION, FOR OUR CONTINUOUS AND QUALITY METRICS, JUST MAKING SURE THAT ANYTHING THAT'S ACTUALLY NOT A REQUIREMENT, THEY REMOVED IT.

THAT WAY. WE WOULDN'T BE BEHOLDEN TO THE REQUIRED AND NON REQUIRED ELEMENTS OF THE PERFORMANCE CONTRACT.

ALL RIGHT. SO FOR SIX AND SEVEN THE PERFORMANCE CONTRACT SCHEDULE AND PROCESS.

THEY DID GIVE US SOME MORE UPDATED TIMELINES IN REGARDS TO HOW WE WILL REPORT OUT ON THE FUNDS WE DO RECEIVE AND THERE IS SOME DIFFERENT INFORMATION ABOUT HOW OUR DISBURSEMENT FROM FEDERAL DOLLARS COMES IN, BECAUSE FOR OUR FEDERAL DOLLARS, WE ACTUALLY GET THOSE ON A REIMBURSEMENT.

SO WE HAVE TO DELIVER BEFORE WE GET THOSE FUNDS, AND SO THEY JUST DID SOME UPDATING TO THAT TO TRY TO MAKE IT A LITTLE EASIER FOR CSBS WITH THE REPORTING REQUIREMENTS.

OKAY. ALL RIGHT, AND THEN WE'RE ALMOST DONE.

SO FOR AMENDMENT EIGHT THE MASTER PROGRAM SERVICE REQUIREMENT THAT PART OF THE PERFORMANCE CONTRACT ACTUALLY COVERS ALL OF OUR MAIN SERVICES THAT WE DO PROVIDE, AND IT'S JUST SAYING IN HERE THAT WE WILL MAKE SURE THAT WHILE WE MAY HAVE OTHER PROGRAMS, WE WILL AT BASELINE, PROVIDE THOSE SERVICES THAT ARE IN THE MASTER SERVICES AGREEMENT, AND THEN ONE GOOD THING IS OUR HOUSING FLEXIBLE FUNDING PROGRAM.

THIS LANGUAGE WAS ADDED BECAUSE, YES, ALL OF VIRGINIA IS HAVING ISSUES WITH PERMANENT SUPPORTIVE HOUSING.

HOWEVER, EACH AREA IS DIFFERENT.

SOME AREAS MAY JUST NEED TEMPORARY FUNDING TO TAKE CARE OF HOUSING.

SOME AREAS HAVE TO BUILD WHOLE APARTMENT COMPLEXES.

SO THEY DID CHANGE UP SOME OF THE LANGUAGE TO MAKE SURE THAT WHATEVER AN AREA NEEDS, THEY'RE KIND OF ABLE TO START DOWN THAT PATH OF SECURING THAT THOSE FUNDS AND PUTTING IN PLACE WHAT'S NEEDED FOR THAT AREA VERSUS A STATEWIDE APPROACH TO PERMANENT SUPPORTIVE HOUSING, AND FOR AMENDMENT NINE.

THIS IS ABOUT THE DEPARTMENT OF JUSTICE SETTLEMENT THAT VIRGINIA IS STILL IN AND TRYING TO GET OUT OF IN REGARDS TO HOW WE HAVE HISTORICALLY TREATED OUR INDIVIDUALS WHO MEET THE INTELLECTUAL DISABILITY AND DEVELOPMENTAL DISABILITY CRITERIA.

THEY ADDED SOME NEW REQUIREMENTS IN HERE IN REGARDS TO TOOLS WE HAVE TO USE WHEN WE'RE SUPPORTING THESE INDIVIDUALS, AS WELL AS UPGRADED THE TRAINING THAT'S REQUIRED FOR OUR STAFF THAT ARE WORKING WITH THESE PARTICULAR INDIVIDUALS.

ALL RIGHT. SO ANY QUESTIONS OR COMMENTS.

I KNOW THERE WAS A LOT, BUT AS YOU ALL CAN SEE, I KNOW YOU DIDN'T WANT TO GO THROUGH ALL OF THIS TONIGHT.

NO THANK YOU.

YES, SIR. I'M GOOD.

LOOKING FOR A MOTION TO APPROVE.

DO I HAVE ONE? IS THAT WHAT WE'RE LOOKING FOR? YEP. WELL, MR. CHAIRMAN, IF THERE'S NO QUESTIONS, I WOULD MOVE THAT.

WE WOULD APPROVE THESE AMENDMENTS AND UPDATES.

SECOND.

CALL THE ROLL CALL, PLEASE.

MR. COX SECONDED? YES. YES HE DID.

THANK YOU. ALL RIGHT.

THANK YOU ALL. THANK YOU, MA'AM.

THANK YOU. ALL RIGHT, NOW WE'LL MOVE TO SET THE DECEMBER 2ND, 2024 AT 6 P.M.

FOR A SPECIAL MEETING COMPREHENSIVE PLAN WORK SESSION WITH THE BERKELEY GROUP.

I THINK WE'D ALL TALKED ABOUT THIS DATE BEFORE.

ANY QUESTIONS? CONCERNS? IF NOT, I'LL TAKE A MOTION.

SO MOVE. SECOND.

CALL THE ROLL, PLEASE. YES, SIR.

ALL RIGHT. NEXT, WE HAVE A RESOLUTION APPROPRIATION OF VIRGINIA BROWNFIELDS RESTORATION AND ECONOMIC REDEVELOPMENT ASSISTANCE FUND, $50,000 AWARD OF CONTRACT TO DEWBERRY ENGINEERS FOR ENVIRONMENTAL ASSESSMENT SERVICES IN AN ANNUAL , IN AN AMOUNT NOT TO EXCEED

[01:35:03]

GOOD EVENING. CHAIRMAN WEBB.

VICE CHAIRMAN BROWN. BOARD MEMBERS.

MR. STOKE. MISS ERARD, THANK YOU FOR LETTING ME PRESENT TONIGHT.

WE ARE EXCITED TO ANNOUNCE THAT WE HAVE RECEIVED NOTICE OF AN AWARD OF $50,000 FROM THE STATED PROGRAM THAT CHAIRMAN HUNTER, CHAIRMAN WEBB READ. AS YOU MAY RECALL, THE BOARD APPROVED TO APPLY ON MARCH 26TH TO COMPLETE THE ENVIRONMENTAL STUDY ON THE WALTON SCHOOL SITE.

THIS PROJECT WAS ALSO EARMARKED IN THE FY 25 ECONOMIC DEVELOPMENT BUDGET.

THIS GRANT DOES REQUIRE A 100% LOCAL MATCH, WHICH WOULD COME FROM THE ECONOMIC DEVELOPMENT FUND, AND WITH THE TOTAL FOR THE ENVIRONMENTAL COSTS THAT WE WERE QUOTED BY DEWBERRY BE $59,166.

THE GRANT REQUIRES AN EXECUTION OF THE PERFORMANCE AGREEMENT WITH VEDP AS WELL.

SO THE ECONOMIC DEVELOPMENT AND TOURISM DEPARTMENT IS REQUESTING AUTHORIZATION FOR THE COUNTY ADMINISTRATOR TO EXECUTE THE REQUIRED PERFORMANCE AGREEMENT WITH VEDP.

AN AWARD OF CONTRACT TO DEWBERRY ENGINEERS AND ENGINEERING FIRM CURRENTLY UNDER CONTRACT WITH THE COUNTY TO CONDUCT THE ENVIRONMENTAL STUDY IN THE AMOUNT NOT TO EXCEED $109,166, AND AN APPROPRIATION OF GRANT FUNDING WITH ECONOMIC WITHIN THE ECONOMIC DEVELOPMENT FUND OF $50,000. ALL THE ITEMS LISTED ARE CURRENTLY IN YOUR PACKETS TONIGHT, AND THE COUNTY ATTORNEY HAS REVIEWED THESE DOCUMENTS.

PLEASE LET ME KNOW IF YOU HAVE ANY QUESTIONS AND THANK YOU.

ANY QUESTIONS? NO, SIR.

NO, SIR. ALL RIGHT.

WITH THAT BEING SAID, I'LL TAKE A MOTION.

SO MOVE. SECOND.

DONNA, WILL CALL THE ROLL, PLEASE.

YES, SIR.

ALL RIGHT. NEXT WE HAVE DISCUSSION AND POSSIBLE ACTION.

STORM WATER PROGRAM, MR. HOLCOMB. GOOD EVENING, CHAIRMAN WEBB.

MEMBERS OF THE BOARD. MR. STOKE AND MR. ERARD. AS YOU MAY RECALL, ON JUNE 11TH WE DID HAVE A PRESENTATION ABOUT OUR STORM WATER PROGRAM, AND AT THE CONCLUSION OF THAT PRESENTATION, THE BOARD DIRECTED THAT WE GET SOME CITIZEN INPUT ABOUT THE FUTURE OF THE STORM WATER PROGRAM.

IT WAS ALSO REQUESTED THAT WE BRING BACK SOME POTENTIAL RATES BASED ON WHETHER OR NOT IF WE DID DECIDE TO REVISE OUR RATE STRUCTURE TO BE BASED ON IMPERVIOUS AREA IN LIEU OF HOW WE ARE CURRENTLY CHARGING OUR STORMWATER FEE.

SO FIRST, I JUST WANT TO GO THROUGH AND VERY BRIEFLY SHOW YOU THE RESULTS OF THE SURVEY.

200 CITIZENS DID COMPLETE THE SURVEY.

A FEW OF THEM DID NOT ANSWER QUESTIONS ONE AND TWO, BUT THE REST OF THEM DID ANSWER QUESTIONS THREE AND FOUR, AND YOU CAN SEE HERE.

QUESTION ONE MAJORITY OF THE PUBLIC, A MAJORITY OF THOSE WHO RESPONDED TO THE SURVEY DO NOT BELIEVE THAT THE PROGRAM IS A BENEFICIAL USE OF THESE FUNDS.

QUESTION TWO DO YOU WISH TO KEEP THE PROGRAM AS CURRENT FORM? THE ANSWER IS NO.

MEANING THAT RIGHT NOW WE ARE ONLY USING THOSE FUNDS FOR THE PUBLIC SAFETY AND PREVENTING POLLUTION OF OUR WATERWAYS.

SO AGAIN, THERE WAS A MAJORITY THAT SAID NO, AND THEN QUESTION THREE ARE YOU WILLING TO PAY ADDITIONAL CHARGES? THIS QUESTION CAME FROM A LOT OF FOLKS WHO WANT THEIR DITCHES TO BE MAINTAINED BY THE COUNTY.

SO THAT WOULD DEFINITELY COST MORE MORE MONEY TO BE ABLE TO FUND THE STAFF AND THE EQUIPMENT NECESSARY TO DO SO.

SO IT WOULD DEFINITELY BE ADDITIONAL CHARGES, AND AGAIN, THERE WAS A RESOUNDING NO FROM THOSE 200 THAT ACTUALLY RESPONDED TO THE SURVEY, AND THEN FINALLY, DO YOU PREFER TO DISCONTINUE THE PROGRAM? AND OBVIOUSLY, WE NOTED IF THERE EVER WAS A NEED TO DO ANY TYPE OF REPAIR WORK ON COUNTY PROPERTY OR COUNTY EASEMENTS, THE BOARD WOULD HAVE THE OPTION AT SOME PERIOD TO EITHER FUND THAT THROUGH TAX REVENUES OR SOME OTHER MEANS OF REVENUES TO PAY FOR THOSE PROJECTS, AND YOU CAN SEE THAT THE ALMOST THE MAJORITY OF THOSE WHO VOTED VOTED YES TO DISCONTINUE THE PROGRAM, AND BEFORE I GO INTO THE RATES, IS THERE ANY QUESTIONS ABOUT THE OR ANY COMMENTS ABOUT THESE QUESTIONS? ANY QUESTIONS? NO, SIR.

SO IT WAS ASKED TO BRING SOME THE POTENTIAL RATES WOULD BE IF WE ACTUALLY MOVED TO IMPERVIOUS BASED FEE STRUCTURE.

[01:40:05]

THEREFORE, A LOT OF LOCALITIES DO CHARGE BASED ON IMPERVIOUS AREA.

IN FACT, IT WOULD BE MY RECOMMENDATION TO THIS BOARD, IF YOU DO KEEP THIS PROGRAM, THAT WE DO MODIFY THE RATE STRUCTURE TO BE BASED OFF IMPERVIOUS AREA.

COMMERCIAL AND INDUSTRIAL AREAS TEND TO HAVE SIGNIFICANTLY MORE RUNOFF DUE TO THE IMPERVIOUS AREA.

THEY DO HAVE MORE PARKING LOTS, MORE ROOF STRUCTURES.

SO THEREFORE THE TENDENCY IS TO PUSH THE FEE TOWARDS THOSE WHO ARE CREATING THE RUNOFF, WHICH TENDS TO BE COMMERCIAL AND INDUSTRIAL.

ON THIS SLIDE YOU CAN SEE OUR CURRENT FEE STRUCTURE IN THE YELLOW WITH OUR ANNUAL RATES, YOU CAN SEE THE RESIDENTIAL RATE NEAR THE BOTTOM AT $36 PER YEAR, AND THAT GENERATES $371,000, AND THAT'S ROUGHLY 75% OF THE ANNUAL REVENUES THAT WE COLLECT THROUGH THE FEE.

HOWEVER, THAT IS HEAVILY INFLUENCED BY THE NUMBER OF RESIDENTIAL PROPERTIES THAT WE HAVE.

SO WE HAVE OVER 10,000 RESIDENTIAL PROPERTIES THAT WE'RE COLLECTING FEE, EXCUSE ME, THAT WE'RE COLLECTING FEES FROM, AND WE'RE ONLY COLLECTING FROM 543 PROPERTIES FOR COMMERCIAL INDUSTRIAL.

SO BIG DISPARITY IN THE NUMBER OF DIFFERENT TYPES OF PROPERTIES THAT WE HAVE.

SO THAT IS THE PRIMARY REASON WHY THERE'S SIGNIFICANT MORE COMING FROM RESIDENTIAL THAN THAN COMMERCIAL AND INDUSTRIAL.

TO GIVE YOU SOME OPTIONS TO LOOK AT, IN ADDITION TO JUST THE IMPERVIOUS BASED RATE STRUCTURE, IF YOU WANTED TO REDUCE THE FEE FOR COMMERCIAL, FOR RESIDENTIAL, YOU CAN SEE SOME OPTIONS THERE FOR THE TO KEEP THE PROGRAM AS IT CURRENTLY STANDS AS WELL AS THE PUBLIC WORKS OPTION.

JUST TO THROW NUMBERS OUT THERE, WE CAN SEE IF WE REDUCE THE RESIDENTIAL RATE TO $17.

IT'S NOW ONLY GENERATING $175,000 PER YEAR, BUT YET YOU CAN SEE THE DIFFERENCE IN THE COMMERCIAL RATES ARE A LITTLE BIT MORE, SIGNIFICANTLY MORE, ESPECIALLY FOR THOSE THAT ARE FIVE PLUS MORE ACRES, AND THEN WITH THE PUBLIC WORKS OPTION, THAT OPTION DOES REQUIRE A SIGNIFICANT MORE FUNDS.

I PROJECT THAT TO BE ABOUT 1.5 MILLION A YEAR.

YOU CAN SEE AT JUST $54 PER YEAR, THAT ONLY GENERATES JUST OVER $1 MILLION.

SO THAT'S JUST TO GIVE YOU AN IDEA OF WHAT THOSE RATES MAY NEED TO BE IN THE FUTURE.

IF WE DO HAVE A PUBLIC WORKS OPTION, AND THEN FINALLY IN THE GREEN, YOU CAN SEE AGAIN THIS THIS IS A BEST GUESS TO REALLY REFLECT WHAT THESE NUMBERS WOULD BE.

WE MUST MEASURE THE IMPERVIOUS AREA OF AT LEAST THE COMMERCIAL INDUSTRIAL AREAS.

WE CAN MAKE UP AN AVERAGE OF WHAT WE BELIEVE TO BE THE AVERAGE RESIDENTIAL LOT, AND BASED ON THAT NUMBER, WHAT WE WOULD CREATE IS CALLED THE EQUIVALENT RESIDENTIAL UNIT OR AN ERU, AND FOR INSTANCE, IF AN ERU IS 2000FT² OF IMPERVIOUS AREA FOR A RESIDENTIAL LOT AND A COMMERCIAL LOT HAS 8000FT² OF IMPERVIOUS AREA, THEY WOULD BE CHARGED FOUR TIMES MORE.

SO THERE WOULD BE THAT COMMERCIAL PROPERTY WITH 8000FT² WOULD BE CHARGED FOR FOUR ERUS.

THAT'S NOT REFLECTED HERE ON HERE ON THIS SHEET, BUT YOU CAN SEE WHAT THE APPROXIMATE ERUS THAT I'M GUESSTIMATING HERE FOR EACH INDIVIDUAL TYPE OF PROPERTY BASED ON THEIR JUST THE SIZE OF THE PARCEL, NOT THE IMPERVIOUS AREA AND WHAT THAT MIGHT GENERATE.

SO AGAIN, THIS IS JUST A BEST GUESS OF WHAT WE CAN COME UP WITH WITHOUT MEASURING THE IMPERVIOUS AREAS, BUT AGAIN MANY LOCALITIES ARE MOVING TO THIS METHOD. I AGAIN WOULD RECOMMEND THIS METHOD IF WE DO DECIDE TO KEEP THE PROGRAM.

SO I DIDN'T PUSH THE BUTTON EARLIER.

ALL RIGHT. SO AGAIN THE OPTIONS THAT WE HAVE ARE TO EITHER DISCONTINUE THE PROGRAM, AND THIS ACTION, AS WE SAID IN THE PAST WOULD TAKE WOULD TAKE EFFECT IN 2026.

I GOT AN UPDATE TO THAT HERE IN JUST A MINUTE.

OF COURSE THAT FEE, WE BELIEVE, MUST CONTINUE TO PAY THE CURRENT DEBT SERVICE AND SATISFY THE TERMS OF OUR CAPITAL BORROWING.

THE BILLS MAY STILL BE ISSUED FOR DECEMBER OF '24 AND JUNE OF '25, USING THE CURRENT RATE STRUCTURES.

WE CAN'T CHANGE IT RIGHT NOW BECAUSE WE WOULD HAVE TO DO A PUBLIC HEARING, AND WE DON'T HAVE THAT TIME TO BE ABLE TO CHANGE THE RATES AT THIS POINT.

SO WE WOULD HAVE TO GET THESE, THESE, THESE BILLS GENERATED BY THE END OF THIS MONTH, EARLY NEXT MONTH.

SO IF REVENUES ARE STILL NEEDED AND THAT'S AGAIN IF THE REVENUES ARE NEEDED TO COVER THE DEBT SERVICE PAYMENTS, WE HAVE DONE SOME THE STAFF HAS DONE WITH, ESPECIALLY IN FINANCE, HAS DONE SOME INITIAL DIGGING AND WE MAY BE ABLE TO MEET THAT DEBT SERVICE PAYMENT WITH THE CURRENT REVENUES WE HAVE AVAILABLE WITHOUT CHARGING TO 2024.

[01:45:04]

THE 2024 2025 RATES AGAIN THE DECEMBER 24TH AND JUNE 25TH FEE.

SO WE'RE GOING TO IF YOU ALLOW US A LITTLE BIT MORE TIME, WE WILL COME BACK TO THE BOARD.

MAKE SURE THAT IS THE CASE, AND IF THAT IS THE CASE AND THE BOARD DECIDES TO DISCONTINUE THE PROGRAM, IT MAY BE AN ADDED BENEFIT THAT WE WOULD NOT HAVE TO CHARGE THE FEE THIS FISCAL YEAR, THIS FISCAL YEAR.

MAKE SURE I'M GETTING THAT RIGHT AGAIN.

AGAIN, FOR OPTION TWO, THERE ARE ACTUALLY TWO OPTIONS A AND B.

ONE IS TO KEEP THE EXISTING PROGRAM.

ONE IS TO ADD THE PUBLIC WORKS, AND YOU CAN SEE THE BUDGETS THAT ARE PROJECTED FOR EACH OF THOSE, AND AGAIN I'VE ALREADY MENTIONED THIS ALREADY.

WE DO RECOMMEND A NEW RATE STRUCTURE.

I WON'T REITERATE THAT HERE.

I JUST WANT TO SHOW THAT HERE, AND AGAIN THE STATUS THERE AT THE BOTTOM IS JUST TO MAKE SURE YOU UNDERSTAND THAT WHERE WE'RE AT TODAY, WE WOULD NOT BE ABLE TO CHANGE THE BILLS.

IF WE DO KEEP THE PROGRAM, WE HAVE TO USE IT FOR FISCAL YEAR 25.

WE HAVE TO KEEP THOSE EXISTING RATES.

SO AT THIS POINT, WE ARE LOOKING FOR THE BOARD'S DIRECTION ON WHERE WE SHOULD BE HEADING AND I JUST PUT THIS UP HERE KIND OF TO SUMMARIZE ALL THOSE OPTIONS ONE MORE TIME, AND I'LL BE HAPPY TO ANSWER ANY QUESTIONS THAT THE BOARD MAY HAVE.

MR. COX, YOU HAVE ANY QUESTIONS? NO, SIR. DO YOU HAVE ANY QUESTIONS? MR. PUGH? NO QUESTIONS AT THIS TIME.

MR. BROWN. NO QUESTIONS, SIR.

I HAVE NONE. DO YOU HAVE ANYTHING, MRS. WAYMACK? NO, I DON'T HAVE ANY QUESTIONS.

IF I MAY, MR. CHAIRMAN. I MEAN, I THINK HE'S KIND OF LOOKING FOR HOW WE FEEL, AND I'M JUST GOING TO SAY IT.

IF I HAD TO MAKE A DECISION, I WOULD SAY WE WOULD MY VOTE WOULD BE TO ELIMINATE THE PROGRAM.

I THINK IT GIVES THE IT SENDS THE WRONG MESSAGE RIGHT NOW, BECAUSE I THINK MOST PEOPLE FEEL THAT BECAUSE EVERYBODY IS PAYING THIS, IF THEY HAVE ANY STORM WATER ISSUE, THEIR EXPECTATION IS THAT THE COUNTY SHOULD BE COMING OUT TO FIX IT, AND THAT'S REALLY NOT WHAT THAT PROGRAM IS DESIGNED FOR.

SO I DO KNOW THAT IF WE ELIMINATE IT, WE HAVE TO DECIDE HOW WE'RE GOING TO HANDLE IF SOMETHING COMES UP, AND I THINK WE JUST WOULD NEED TO ADDRESS THAT WHEN THOSE TIMES COME, BUT ONLY FOR ME.

I'M JUST SAYING, IF I HAD TO GIVE MY CHOICE OF DIRECTION, IT WOULD BE TO ELIMINATE THE PROGRAM AND FIGURE OUT THE EXIT STRATEGY.

MR. BROWN, IF YOU'LL PUT THAT TO A MOTION, I'LL SECOND IT.

I'D BE MORE THAN HAPPY TO, SIR.

SO, MR. CHAIRMAN, I WOULD SO MOVE THAT THE BOARD WOULD APPROVE ELIMINATING THE PROGRAM MOVED TO AN EXIT STRATEGY, AND THEN THAT WAY MR. HALTOM AND HIS GROUP CAN COME BACK WITH DETAILS AROUND THAT APPROACH.

I'LL SECOND THAT.

CALL THE ROLL, PLEASE.

THANK YOU VERY MUCH.

THANK YOU, MR. HALTOM.

THANK YOU. ALL RIGHT.

NEXT, WE HAVE AWARD OF CONTRACT, TWO YEAR SERVICE, PREPARATION OF DEPARTMENT AND AGENCY STRATEGY PLANS, MANAGING RESULTS NOT TO EXCEED $140,575.

MS. DREWRY.

YES, SIR. GOOD EVENING AGAIN.

AS THE BOARD IS AWARE, THE BOARD BY CONSENSUS APPROVED A COUNTY STRATEGIC PLAN IN MAY OF 2022, AND ONE OF YOUR STRATEGIC GOALS IS THAT ON AN ONGOING BASIS, THE PRINCE GEORGE COUNTY GOVERNMENT IS COMMITTED TO BEING A CUSTOMER FOCUSED AND PERFORMANCE DRIVEN ORGANIZATION.

AS PART OF OUR IMPLEMENTATION PLAN, THE TEAM THAT WORKED WITH MANAGING RESULTS, MARVIN JEREMY RECOMMENDED THAT EACH DEPARTMENT ENGAGE IN A DEPARTMENT OR AGENCY LEVEL STRATEGIC PLAN.

WE DID OUR FIRST ROUND OF AGENCY AND DEPARTMENT PLANS IN FY 24, THE YEAR WE JUST COMPLETED FIRE AND EMS, HUMAN RESOURCES AND PARKS AND RECREATION COMPLETED THEIR DEPARTMENT PLANS.

I HAVE A FEELING THAT EACH OF THOSE DIRECTORS AND, OR MAYBE AT ONE MEETING WILL COME FORWARD AND TALK WITH YOU A LITTLE BIT MORE ABOUT THEIR DEPARTMENT PLAN.

OUR SOLICITATION, WHERE WE ADVERTISE TO CONTRACT WITH A CONSULTANT TO HELP US WITH OUR STRATEGIC PLANS WAS

[01:50:08]

THAT SOLICITATION ALLOWS US TO CONTINUE ENGAGING WITH THAT SAME FIRM FOR THE NEXT SEVERAL YEARS, UNTIL ALL OF OUR DEPARTMENTS HAVE A DEPARTMENT STRATEGIC PLAN IN PLACE.

SO WE ARE ASKING THAT YOU AWARD A CONTRACT TO MANAGING RESULTS FOR YEAR TWO.

THE YEAR TWO DEPARTMENTS WOULD BE THE POLICE DEPARTMENT, THE EMERGENCY COMMUNICATIONS CENTER, THE ANIMAL SERVICES UNIT, AND ECONOMIC DEVELOPMENT AND TOURISM.

THE FUNDS TO COMPLETE THOSE PLANS IS INCLUDED IN YOUR ADOPTED FY 25 BUDGET.

SO WE ARE ASKING TONIGHT FOR YOU TO ALLOW MR. STOKE TO SIGN A CONTRACT FOR YEAR TWO, NOT TO EXCEED $140,575.

I'M HAPPY TO ANSWER ANY QUESTIONS THAT YOU MAY HAVE.

ANYBODY GOT ANY QUESTIONS? NO, SIR. IF NOT, I'LL TAKE A MOTION.

I SO MOVE FOR APPROVAL FOR THE DID YOU MOVE? OH. I'M SORRY. SHE MOVED.

I THINK MISS WAYMACK MOVED.

OKAY, I'LL SECOND THAT.

YEAH. ALL RIGHT. SORRY ABOUT THAT.

MISS WAYMACK MOVED. FLOYD.

SECONDED. CALL THE ROLL, PLEASE.

YES, SIR.

THANK YOU. THANK YOU.

UNLESS I HAVE MISSED A STEP OR MISSED SOMETHING, I BELIEVE THAT COMPLETES EVERYTHING.

WE WILL ADJOURN TO SEPTEMBER 24TH.

MEETING ADJOURNED. THANK YOU ALL.

BE SAFE GOING HOME. GOT TO GET A MOTION AND A SECOND.

I'M SORRY. CALL THE ROLL.

YES, SIR.

THANK YOU.

* This transcript was compiled from uncorrected Closed Captioning.