VACORP has provided an insurance recovery in the amount of $7,809.20 related to the theft of copper wire from the Templeton radio tower site on September 25, 2023.

Insurance recoveries that are over $5,000 must be approved by the Board of Supervisors.

Action Requested:  Approve insurance appropriation of $7,809.20 to the FY2024 budget to cover the cost of repairs, less a $250 deductible (repairs $8,059.20 - $250 = $7,809.20).

FY2023-2024 Appropriation Entry (General Fund):

Revenue Increase 

0100-40-507-8206-00000-000-000-000-341111 - Insurance Recoveries $7,809.20

Expenditure Increase

0100-03-100-0603-00000-000-000-000-43310 - Emergency Communications Center Repairs  Maintenance $7,809.20

LGI Homes Virginia, LLC submitted a subdivision plat titled “Resubdivision of Lot 55 & 56 The Meadows Section Three” to the County for review. The plat shows a small area of county-owned public right-of-way (“ROW” or “R/W”) to be vacated and returned to private ownership.

The requested ROW vacation, located in between lots 55 and 56 on Meadowview Boulevard, totals 0.032 acres, is identified in three components on the attached plat:

• “R/W VACATION (0.001-ACRES)” on Lot 55
• “R/W VACATION (0.001-ACRES)” on Lot 56
• “R/W VACATION (0.030-ACRES)” on proposed Lot 67.

In order for the proposed plat to be approved by County staff, the Board of Supervisors first needs to formally vacate the ROW and agree to sell the property to the developer. A public hearing has been advertised for each of these two steps.

Staff has attached a draft ordinance for the Board’s use if it wishes to approve the first step of vacating the ROW.

Attached:

1. Ordinance to Vacate the ROW
2. Copy of the proposed Resubdivision Plat which shows the proposed ROW change (Revision Date 5-8-23)
3. Copy of Recorded plat which created the ROW (PB 27 Page 179)
4. Newspaper advertisement of public hearings

LGI Homes Virginia, LLC submitted a subdivision plat titled “Resubdivision of Lot 55 & 56 The Meadows Section Three” to the County for review. The plat shows a small area of county-owned public right-of-way (“ROW” or “R/W”) to be vacated and returned to private ownership.

The requested ROW vacation, located in between lots 55 and 56 on Meadowview Boulevard, totals 0.032 acres, is identified in three components on the attached plat:

• “R/W VACATION (0.001-ACRES)” on Lot 55
• “R/W VACATION (0.001-ACRES)” on Lot 56
• “R/W VACATION (0.030-ACRES)” on proposed Lot 67.

In order for the proposed plat to be approved by County staff, the Board of Supervisors first needs to formally vacate the ROW and agree to sell the property to the developer. A public hearing has been advertised for each of these two steps.

Staff has attached a draft ordinance for the Board’s use if it wishes to approve the second step of selling the land to the developer.

Attached:

1. Ordinance to sell the 0.032 acres of land to the developer
2. Copy of the proposed Resubdivision Plat which shows the proposed ROW change (Revision Date 5-8-23)
3. Newspaper advertisement of public hearings

The applicant has requested to rezone 2.2777 acres from General Agricultural (A-1) to Limited Residential (R-1). The purpose of the rezoning is to allow for a minor boundary line adjustment to occur prior to the sale of the lot. The subject property is located behind 12400 James River Drive and is identified as Tax Map # 150(0A)00-051-0. The Comprehensive Plan indicates the property is planned for residential uses.

The Planning Commission held a public hearing on December 13, 2023, and recommended approval.

If the rezoning is approved, increased real estate/tax revenue if property is ever developed.

If the rezoning is approved, land could allow for uses as defined in the R-1 permitted uses in the County zoning ordinance.

 1. Draft Ordinance 2. BOS Staff Report 3. Application and attachments 4. Public notice materials  

The Economic Development and Tourism Department has received a Tourism Zone application from the Hampton Inn located at 11909 South Crater Road South Prince George, VA 23805. The hotel is within the County Exit 45 Tourism Zone. 

In 2014, the Board of Supervisors approved the Tourism Zone ordinance creating the Tourism Zone for the purpose of providing economic incentives and regulatory flexibility for eligible businesses to attract visitors to Prince George County.  

The Tourism Zone ordinance requires a Performance Agreement approved by the Board of Supervisors per each request.

The draft Performance Agreement provided includes Performance Targets such as:

1) Create five new full-time equivalent jobs

2) Make a capital investment of more than $125,000

3) By July 31^st, 2024

If the Performance Agreement is approved, it will be forwarded to the Economic Development Authority for approval.

Tourism Zone Rebates (Transient Tax) - 25% transient occupancy taxes rebate for five (5) years on newly created rooms. Hampton Inn intends to expand their 76 room hotel to 107 rooms. This 31 room addition is a 40.1% increase in occupancy.

Susan Fierro, Commonwealth's Attorney, received Board permission to apply for a second DCJS Operation Ceasefire Grant on October 24, 2023 (R-23-150).  The grant application total was $422,498.00.  The Department of Criminal Justice Services approved funding for a portion of the grant application, totaling $125,808 in December (the award notice is provided as an attachment).

The grant award period is for a three-year period between January 1, 2024 and December 31, 2026, and the funding will be used to hire a part-time temporary Senior Legal Assistant.  This position will be assigned to violent crime and firearm cases within Prince George County.  A small portion of grant funding will be used for computer equipment and software licenses.

The grant funding is not included in the FY2024 budget, and the portion which will be expended needs to be appropriated to the budget by budget amendment.

The estimated amount to be expended in future budget years (FY2025, FY2026 and FY2027) will be included in the budget for adoption in those years.

The FY2024 budget amendment entry is:

General Fund

Revenue Increase:

0100-20-601-8203-324108 - DCJS Operation Ceasefire Grant Revenues - $21,182.00

Expenditure Increases:

0100-02-020-0208-41300 - Operation Ceasefire Grant #2 Part-Time Wages - $15,288.00

0100-02-020-0208-42100 - Operation Ceasefire Grant #2 FICA Taxes -          $1,169.00

0100-02-020-0208-48101 - Operation Ceasefire Grant #2 Equipment -           $1,925.00

0100-02-020-0208-48107 - Operation Ceasefire Grant #2 Technology -          $2,800.00

Total                                                                                                         $21,182.00

When staff completes the annual Department of Criminal Justice Services (DCJS) Community Corrections grant application for Riverside Criminal Justice Agency activities, the prior year grant award is used as the basis for the application.  The adopted FY24 budgeted grant revenue, and FY24 grant application amount was based on the FY23 of $751,140.00.

At the time of budget adoption, a final Community Corrections grant award amount was unknown due to the General Assembly not adopting FY2024 budget amendments prior to adjourning their regular session.

FY2024 State budget actions were not approved by the General Assembly until September 2023.

The DCJS communicated grant award increases for State pay increases for state-supported local employees as follows:

July 1, 2023 5% pay increase - increase in award of $24,358 communicated on December 6, 2023 (memo dated December 1)

December 1, 2023 2% pay increase - increase in award of $10,231 communicated on January 3, 2024

Total grant increases = $34,589 {from $751,140.00 to $785,729.00}

This increase in grant award is not reflected in the FY2024 budget, and needs to be added by a budget amendment / appropriation increase.

As previously communicated to the Board, pay increase actions for RCJA employees were taken in advance of award notification to meet payroll deadlines, and VRS reporting requirements.

The Statement of Grant Awards are provided as attachments.

Action Requested:

Approve increase of $34,589 in grant revenues and corresponding increase in budgeted salaries for RCJA employees.

Appropriation / Amendment Entry:

Community Corrections Fund (0217)

Expenditures:

0217-03-300-2174-41100  Community Corrections Pretrial Salaries            $15,485.00

0217-03-300-2179-41100  Community Corrections Probation Salaries         $19,104.00

TOTAL                                                                                                    $34,589.00

Revenues:

0217-20-601-8203-326210  DJCS Community Corrections Grant Revenue    $34,589.00

The Virginia Department of Health notified the County Administrator and Finance Director of the final FY2024 Virginia Department of Health (VDH) budget on January 8, 2024.  The final FY2024 VDH budget requires a Prince George County local contribution of $285,559.

The adopted FY2024 VDH contribution was $197,712; $87,847 less than the final FY2024 state required match.

On March 2, 2023, during a FY2024 budget work session, staff notified the Board that a FY2024 funding request had not been made from VDH.  Additionally, staff communicated that we would use the final FY2023 match number of $197,712, and bring any funding request to the Board.  A page from that presentation is provided for Board review.

A copy of the draft agreement from VDH is also provided as an attachment.

Staff is requesting a transfer from the General Fund Contingency of $87,847 to meet this mandated increase.  Prior to this request, the FY2024 General Fund Contingency balance is $188,837.14.  If this transfer is approved the General Fund Contingency will be at $101,090.14.

The requested FY2024 budget transfer entry is:

General Fund

Expenditure Changes:

0100-09-401-0917-49199 - General Fund Contingency                  ($87,947.00) DECREASE

0100-05-111-0910-45610 - Local Health Department Contribution   $87,947.00 INCREASE