Sports Tourism gate collections are receipted and deposited within the Tourism Fund, and accumulated balances are rolled forward into the next fiscal year for use.  Collections are used to cover tournament expenditures and to assist in making facility improvements.

Staff appropriates funds quarterly, and quarterly receipts are typically under $5,000 and approved by the County Administrator.  Collections over $5,000 for the quarter 7/1/2023 – 9/30/2023 totaled $11,233.00 and the appropriation must be approved by the Board of Supervisors.

Appropriation Increase for FY 2024 is:

Tourism Fund

Revenue:

Increase 0213-10-507-8112-316215 – Sports Tourism Fees                   $11,233.00

Expenditures:

Increase 0213-08-301-2131-45655 – Sports Tourism Expenditures        $11,233.00

The County receives Asset Forfeiture funds from local, state and federal sources.  Collections are used by the Police Department and Commonwealth's Attorney for a variety of allowable uses.

Staff appropriates funds quarterly, and quarterly receipts are typically under $5,000 and approved by the County Administrator.  State Asset Forfeiture collections for the quarter 7/1/2023 – 9/30/2023 totaled $17,434.28 and the appropriation must be approved by the Board of Supervisors.

FY2023-24 Appropriation Entry:

ASSET FORFEITURE FUND

Expenditure:

0211-03-100-0601-46028    State Asset Forfeiture: Police Department                    $11,743.29

0211-02-020-0204-46028    State Asset Forfeiture: Commonwealth Atty                  $5,690.99

TOTAL                                                                                                                      $17,434.28

Revenue:

0211-20-601-8203-326200  State Asset Forfeiture: Police Department                    $11,743.29

0211-20-601-8203-326300  State Asset Forfeiture: Commonwealth Atty                  $5,690.99

TOTAL                                                                                                                      $17,434.28

On August 8, 2023, the Prince George County Board of Supervisors authorized the Police Department and the Emergency Communications Center to apply for a grant with the Virginia Department of Emergency Management to provide staffing recognition incentives to Emergency Communications Officers.  The PD and ECC received notice of a $50,000 grant award on September 28, 2023 (award date 9/14/2023 - 6/30/2024).

In accordance with the application, recognition payments will be made to active and newly hired*, full-time and part-time Communications Officers in two equal installments as follows:

• Full-Time Communications Officers (14) - $2,500.00 ($1,250.00 per installment)
• Full-Time ECC Supervisors and Manager (3) - $2,500.00 ($1,250.00 per installment)
• Part-Time Communications Officers (6) - $1,250.00 ($625.00 per installment)

Installment dates will be November 30, 2023, and March 29, 2024, or *as soon as practical and prior to the grant period end date of June 30, 2024, for newly hired Communications Officers.

Appropriation Entry:

GENERAL FUND

Expenditure:

0100-03-100-0603-41003    ECC – VDEM 9-1-1 Staffing Recognition                   $50,000.00

Revenue:

0100-20-601-8203-323109    ECC – VDEM 9-1-1 Staffing Recognition Grant       $50,000.00

On October 11, 2023, the Prince George County School Board approved an increase in the FY2024 School budget.  Because of actions approved by the Virginia General Assembly in September, the School Division is expected to receive $3,736,258 more in state funding than what was included in the adopted FY2024 budget.

This budget amendment of $3,736,258, if approved, requires a public hearing because the amount exceeds 1% of the adopted FY2024 budget (Adopted FY2024 budget = $154,639,306; 1% = $1,546,393).  The Code of Virginia §15.2-2507 requires a public hearing for budget amendments exceeding 1% of the adopted fiscal plan.

Supporting documentation from the School Board agenda is included as an attachment, as is the draft advertisement. 

• $1,253,582 considered ongoing / recurring {See proposed uses on slides 5 and 20 of school attachment}
• $2,482,676 "All in Virginia Flexible Spending Plan" considered one-time (these funds will span multiple fiscal years and expire 6/30/2026) - staff recommends language in the appropriation resolution that allows for automatic re-appropriation of unexpended "All In" Funds until fully expended (will be noted with a project code) {See discussion of program and uses on slides 6-18; and 21} - state approval of the proposed PGCPS plan for use of the "All in" funding was received on October 18.

The school attachment discusses planned uses of these additional funds.  A portion of the $1,253,582 in recurring funds will allow for the restoration of the $543,374 local General Fund transfer to the Capital Fund for the purchase of School buses, with a corresponding reduction in the local transfer for school operations of $543,374.

The requested increase by School Operating Fund Category is shown on slide 24 of the School attachment (the total of $3,192,884 is $543,374 than the appropriation total because of the shift for school buses).  The overall increase in the school operating budget is $3,192,884, and the increase in the Capital Improvement Fund (for buses) is $543,374.

The requested public hearing date is November 15, 2023, to allow for school support staff pay increase actions on January 1, 2024.

The School Board will consider approval of School CIP budget transfers on Thursday, October 19, 2023.  The school division is requesting a budget transfer within the County-wide CIP fund that moves $30,051.75 from various school CIP accounts, where there are unexpended funds, to the CIP School Bus account.  The net budget impact is $0, and only shifts currently appropriated resources from one account to another.  

The budget transfer entry within the CIP Fund account codes is:

CIP Fund

0311-06-208-3132-48105 - School Buses $30,051.75 Increase

0311-06-208-3209-48120 - School Bleacher Replacement ($4,600.00) Decrease

0311-06-208-3211-48101 - School Fire Alarm Replacement ($8,435.00) Decrease

0311-06-208-3212-48130 - School JEJ Moore Water Intrusion ($2,280.64) Decrease

0311-06-208-3188-48122 - School Harrison Roof Project ($14,736.11) Decrease

The Office of the Commonwealth’s Attorney requests Board permission to apply for a second Operation Ceasefire grant to the Virginia Department of Criminal Justice Services (DCJS).

Possible uses of the grant, if awarded, are still being examined, and there is an informational session on October 17, 2023.  The funds will be utilized for personnel and equipment related to the investigation and prosecution of violent crime and weapons offenses and other allowable expenses related to those personnel.  Allowable expenses include hiring additional personnel, overtime, supplies, training, travel expenses, and equipment related to violence reduction. Examples of allowable personnel are a prosecutor, case manager, paralegal, victim witness advocate, and/or investigator employed in a full-time or part-time capacity and focused on prosecuting or supporting the efforts of investigation and prosecution of violent crime and weapons offenses.

Prince George County is the fiscal agent for the grant and the employee(s) will be housed in the Prince George Commonwealth’s Attorney’s Office.

The current Operation Ceasefire grant period is January 1, 2023 – December 31, 2024.  The new Operation Ceasefire #2 grant period, if awarded, is January 1, 2024 – December 31, 2026 (and there is some overlap).

The grant application is due on November 6, 2023, and does not require a local match.

Estimated Grant - TBD

Estimated Local Match – 0

Estimated Total – TBD

The grant application will require the signature of the County Administrator.

Following evaluation of the HVAC systems at Station 8 and Station 5, Staff is recommending replacement of the 25 + year old systems, these systems use R22 refrigerant that is very costly and hard to obtain. Staff would also like to recommend the replacement of the generator at Station 5, this unit has been very problematic and out of service for extended amount of time, awaiting parts for repair. Staff has received  quotes to replace all above units for $91,027. This pricing includes $23,013.00 for  two Station 5 HVAC units, $34,164.00 for two Station 8 HVAC units, and $33,850.00 for Station 5 Generator. These unit are a vital part of the day to day operation of our fire services. 

These replacement will include two 7.5- ton straight cooling systems with new Carrier 7.5 ton heat pump split systems at Station 8. Also included replacement of two 4-ton straight cooling systems with 4-ton split cooling systems. Lastly the replacement of one 30 KW Generator at Station 5.

The Public Safety Radio project working group recommends the purchase of the APCO IntelliComm Guidecard system to assist Communications Officers in call response.  Funding is available within the Public Safety Radio project budget (Series 2017 and 2018 bond proceeds) to make this purchase without an additional appropriation.  Sufficient funds remain to make the year 1 annual maintenance contract payment (approximately $566,000).

APCO International Quote APCO IntelliComm Guidecard system (sole source) - $40,608.22

Central Square CAD Interface - $7,340.00

Total - $47,948.22

APCO IntelliComm creates intuitive custom electronic guidecards for EMD, law enforcement and fire service and includes the most up-to-date National Missing and Exploited Children (NMEC) and Emergency Response Guide manuals (ERG), as well as groundbreaking features to optimize QA (Question and Answer) efforts in call taking and dispatching. The program is customizable and can be scaled to fit Prince George practices.

The Emergency Communications Center desires to implement APCO Intellicomm in order to provide efficient and improved methods of emergency fire, medical, and law enforcement response to the community.  The most vital element in any emergency dispatch is the quick and accurate exchange of relevant information between 9-1-1 callers and responding units.

A property owner in the County has requested that the County amend its Zoning Ordinance to allow tattoo and body piercing shops in the General Business (B-1) Zoning District.

The County Zoning Ordinance allows a property owner to request that a new use be added to the list of permitted uses in a Zoning District in the County. Such requests are to be referred to the Planning Commission to make a recommendation to the Board of Supervisors, which ultimately decides to approve or deny the request.

If the Zoning Ordinance is amended as requested, the use would be allowed by-right in the B-1 district and Applicant Stephanie Winner would be able to open a tattoo and body piercing shop in the County.

The Planning Commission recommends APPROVAL of the proposed ordinance.

Staff, on behalf of the Planning Commission, has attached the proposed ordinance for the Board’s consideration and is requesting a motion to APPROVE the ordinance.

Amendments to Chapter 82 of the County Ordinance are recommended to assure the development community that water and wastewater capacity would be available after they invest in new infrastructure; and to authorize the County to revoke unused reserved capacity should any development not meet the conditions established to reserved such capacity. Staff desires to establish conditions for the reservation of water and wastewater capacity to prevent any development from reserving capacities for a prolonged period and thus restrict other developments due to lack of available capacity. 

Staff will present the recommended amendments that will establish the requirements to reserve water and wastewater capacity, and authorize the County to revoke any unused reserved capacity should any development not satisfy the conditions for such reservation of capacity. The presentation will include the recommended amendments to the ordinance and the following criteria for the revocation of capacities:

1. County-issued building permit for a development or parcel has expired, and water or wastewater service has not been established. All capacities shall be revoked, and the development must submit required documents, as applicable, to obtain the required permits to establish service.
2. The development or parcel has not used the capacities within the timeframes established in approved water and/or wastewater contacts with the County. The development or parcel shall retain capacities for the maximum consumption previously utilized as determined by the previous billed consumption.

The first criteria would apply for all new developments including those without contracts. Capacities would be revoked only if they fail to maintain the required permits. Both criteria will be included in future water and wastewater contracts for new developments.  Therefore, any development will agree on the criteria to revoke capacity in order to reserve the capacity.  

A draft ordinance is provided for consideration.

After the public hearing, staff recommends adoption of the attached ordinance to amend and reenact The Code of Prince George County, Virginia, 2005, as amended, by amending sections 82-41, 82-42, 82-361, 82-362, and repealing sections 82-77 and 82-397 as presented, and that the ordinance shall be effective immediately.

______________

Sample Motion: I move that the Board adopt the ordinance to amend and reenact the Code of Prince George County, Virginia, 2005, as amended, by amending sections 82-41, 82-42, 82-361, 82-362, and repealing sections 82-77 and 82-397 as presented, and that the ordinance shall be effective immediately.