[CALL TO ORDER ]
[00:00:03]
ALL RIGHT. IT'S 6:00, AND I'LL BE CALLING THE BOARD OF SUPERVISORS BACK TO ORDER FOR OUR WORK SESSION AT 6:00. DO WE NEED TO CALL THE ROLL AGAIN, MA'AM? YES, SIR. SO WE DO NEED TO VOTE ON MR. BROWN JOINING US ELECTRONICALLY.
IF YOU WOULD JUST INDICATE THE REASON THAT YOU NEED TO PARTICIPATE ELECTRONICALLY, PLEASE.
YES, MA'AM. I AM CALLING IN FROM MY HOME AND AM CALLING IN DUE TO HAD A WORK COMMITMENT TONIGHT THAT WAS NOT ABLE TO BE THERE IN PERSON. OKAY.
THANK YOU. IS THERE A MOTION TO ALLOW MR. BROWN TO PARTICIPATE ELECTRONICALLY? I SO MOVE TO APPROVE AND HAVE A SECOND.
MR. CARMICHAEL IS ABSENT THIS EVENING.
MRS. WAYMACK? YES. MR. HUNTER? YES. SO IT PASSES.
AND WELCOME, MR. BROWN OF COURSE.
THE NEXT THING IS THE WORK SESSION.
[WORK SESSION ]
AND WE HAVE FIRST THING IS WHO IS GOING TO.OH, THERE SHE IS. I DIDN'T SEE HER.
MS. HURT DISCUSSED THE DEPUTY COUNTY ADMINISTRATOR IN COMMENTS.
MEMBERS OF THE BOARD, MR. STOKE AND MS. ERARD.
AND AS WE DROP THAT DOWN, WE'LL JUMP IN.
I'M SURE I'VE GOT TO MOVE THIS.
WE CURRENTLY DO HAVE A DEPUTY DIRECTOR AND A BUILDING OFFICIAL, WHICH IS MR. HARRISON. HE'S BEEN SERVING AS OUR INTERIM THREE SENIOR BUILDING INSPECTORS, TWO CURRENT VACANCIES, WHICH I'M PROUD TO SAY WE'VE GOT TWO OFFERS ON THE TABLE NOW THAT HAVE BEEN ACCEPTED.
SO WE'RE FILLING THOSE VACANCIES.
WE HAVE A PLANS REVIEWER, ENVIRONMENTAL PROGRAM COORDINATOR, AN OFFICE MANAGER AND TWO PERMIT TECHS.
SO OUR DEPUTY COUNTY ADMINISTRATOR, COMMUNITY DEVELOPMENT AND CODE COMPLIANCE, WE ARE ASKING TO CONVERT THAT INTO A SOLE DEPUTY COUNTY ADMINISTRATOR, WHICH WOULD BE IN THE COUNTY ADMINISTRATOR'S BUDGET.
WHAT WE WOULD LIKE TO DO IS CONVERT THAT POSITION THAT IS CURRENTLY THE DEPUTY DIRECTOR SLASH BUILDING OFFICIAL, WHICH IS THE PERMANENT POSITION THAT MR. HARRISON HAS HELD.
AND WE WOULD LIKE TO PROMOTE MR. HARRISON INTO THAT POSITION.
HE WILL RETAIN THE TITLE OF BUILDING OFFICIAL FOR THE COUNTY AS WELL.
BUT THEN WHAT WE'RE DOING HERE WITH THIS STRUCTURE IS AFTER THE RECENT COMPLETION OF PHASE ONE OF YOUR ORGANIZATIONAL REVIEW AND STAFFING LEVEL STUDY, THAT WAS PART OF YOUR STRATEGIC PLAN.
AND SO WHAT WE'RE ASKING FOR HERE IS TO GO AHEAD AND MAKE THAT CHANGE.
NOW, MOVING THE MONEY INTO THE COUNTY ADMINISTRATOR'S BUDGET, IT WOULD NOT COST ANY ADDITIONAL MONEY BECAUSE THE MONEY WOULD BE MOVED OVER TO THAT BUDGET TO SUPPORT THE DEPUTY COUNTY ADMINISTRATOR'S POSITION.
THE BOARD DID APPROVE THE HIRING OF A PLANNING DIRECTOR IN THE FY 24 BUDGET, AND MR. BALDWIN IS HERE WITH US TONIGHT.
AND AGAIN, THAT IS KEEPING WITH YOUR ORGANIZATIONAL REVIEW AND STAFFING LEVEL STUDY.
SO WHAT WE WOULD PROPOSE HERE FOR THE NEW STRUCTURE HELPING WOULD BE THAT CURRENTLY MR. STOKE DOES HAVE 18 DIRECT REPORTS.
THAT IS A LOT FOR ONE COUNTY ADMINISTRATOR TO HANDLE.
[00:05:03]
SO IN CREATING THIS DEPUTY COUNTY ADMINISTRATOR, DEPENDING UPON THEIR CREDENTIALS, WHEN THEY WHEN THEY COME ABOARD, WE WOULD TAKE SOME OF THOSE DEPARTMENTS AND SHIFT THEM IN, WHICH WOULD REQUIRE A CHANGE TO THE COUNTY'S ORGANIZATIONAL CHART.WE DON'T KNOW WHICH AREAS THEY WOULD FOCUS ON.
IT WOULD DEPEND UPON THE EXPERIENCE LEVEL OF THE PERSON THAT'S HIRED.
SO THAT IS IN SHORT, WHAT WE ARE LOOKING TO DO IS TO GIVE MR. STOKE A BETTER SPAN OF CONTROL AND TO FOCUS ON PROVIDING AT LEAST ONE OF THOSE SOLE DEPUTY COUNTY ADMINISTRATORS.
SO THIS ACTION, IF APPROVED, WOULD REQUIRE THE BUDGET TRANSFER FROM COMMUNITY DEVELOPMENT TO THE COUNTY ADMINISTRATION BUDGET IN THE AMOUNT OF $234,632. SO AGAIN, IT HAS A NET ZERO INCREASE TO THE GENERAL FUND BUDGET FOR FY 24.
AND WE DO HAVE A RESOLUTION PREPARED FOR THAT.
IF YOU DO SO, CHOOSE TO ADD IT TO THE AGENDA.
OH. AND I'M HAPPY TO ANSWER ANY QUESTIONS YOU ALL HAVE.
JUST TO MAKE IT SORT OF CLEAR WHAT WE'RE DOING.
MR. HARRISON WOULD GO INTO THE POSITION OF CD.
DIRECTOR OF COMMUNITY DEVELOPMENT.
AND WE WOULD ADVERTISE FOR THE DEPUTY COUNTY ADMINISTRATOR.
THAT'S CORRECT. WE WOULD NOT BE LOOKING TO PROMOTE ANYBODY INTERNALLY OR ADVERTISE IT INTERNALLY.
IT WOULD BE AN EXTERNAL RECRUITMENT AND WE WOULD DO THAT IMMEDIATELY.
WHAT? MR. BROWN, WE JUST NEED.
THANK YOU MR. BROWN. THANK YOU.
AT THE BEGINNING OF THE AGENDA, WE'LL ADD IT.
THANK YOU. NEXT IS LAND USE AND PRIVATE ROADS.
MR. BALDWIN. IF YOU WOULD, SIR.
GOOD EVENING, MR. CHAIR AND MEMBERS OF THE BOARD.
IT'S BEEN A WHILE. SO THANK YOU.
I KNOW THAT'S SOMETHING THE BOARD HAS ALREADY STARTED TO WORK ON STRATEGIC PRIORITY THREE AND STRATEGIC GOAL 3.14, WHICH IS UPDATING THE COMPREHENSIVE PLAN AND UPDATING YOUR LAND USE ORDINANCES.
SO WE'RE GOING TO START THAT CONVERSATION TONIGHT.
AND WITH THE FIRST ITEM OF BUSINESS, REALLY TALK ABOUT YOUR COMPREHENSIVE PLAN.
AND IF YOU LOOK AT THE HISTORY OF THE PLAN, THE ONE WE'RE USING TODAY, IT'S REALLY BASED OFF A PLAN THAT WAS DEVELOPED BACK IN 2007 AND HAS BEEN UPDATED A COUPLE OF TIMES. TYPICALLY ON THAT FIVE YEAR SCHEDULE, PEOPLE REFER TO FROM THE STATE CODE WHEN YOU OUGHT TO UPDATE IT.
YOU HAVE LIKE A 20 YEAR PLANNING HORIZON WHERE YOU'RE PLANNING OUT TOWARDS THE FUTURE.
SO I THINK THAT PLAN IS PRETTY MUCH REACHED KIND OF THE END OF ITS KIND OF USEFULNESS FROM 2007.
SORT OF THAT SORT OF BASIC STUFF ABOUT COMPREHENSIVE PLAN.
SO THIS IS A MANDATE FROM THE STATE.
THAT'S HOW YOU DO LAND USE PLANNING IN VIRGINIA.
THAT'S THE CODE SECTION 15.2 22-23 DICTATES THE REQUIREMENT TO DO A COMPREHENSIVE PLAN.
AND THEN THERE'S A LIST OF THINGS THAT THEY MANDATE THAT YOU MUST COVER IN YOUR COMPREHENSIVE PLAN.
SO KIND OF A MIXED SET OF REQUIREMENTS THAT ARE DETAILED IN THE STATE CODE.
AND SO OBVIOUSLY, ALL OF THOSE THINGS THAT THE STATE MANDATES WE COVER IN THE COMPREHENSIVE PLAN, WE WILL HAVE TO COVER IN THE COMPREHENSIVE PLAN, THEN ALL THOSE THINGS YOU REALLY WANT TO GET TO ARE ALSO WHAT YOU GET INTO THE COMPREHENSIVE PLAN.
[00:10:03]
MIGHT WANT TO INCORPORATE INTO YOUR PLAN AS WELL.AS I MENTIONED, SOME OF THESE TYPICAL THINGS THAT ARE MANDATORY.
WE HAVE TO TALK ABOUT TRANSPORTATION.
WHATEVER THE REST OF YOUR TRANSPORTATION PLAN IS, YOU MUST COMPLY WITH THAT SIX YEAR PLAN, AT LEAST IN THE FIRST PART OF YOUR COMPREHENSIVE PLAN PLANNING PHASE, YOU HAVE TO ADDRESS CHESAPEAKE BAY PRESERVATION ACT.
THERE'S A CHECKLIST THAT THE DEQ USES.
SO AS YOU WORK THROUGH THAT PART OF YOUR PLAN, YOU HAVE TO SEND IT TO DEQ AND THEY CHECK TO MAKE SURE YOU'RE CHECKING ALL THE BOXES THAT THEY WANT YOUR LAND USE PLAN REGARDING COASTAL WHAT THEY CALL COASTAL RESOURCE MANAGEMENT ARE COVERED.
THERE ARE REQUIREMENTS TO COVER MANUFACTURED HOUSING AND AFFORDABLE HOUSING.
THERE'S A NEW REQUIREMENT, I BELIEVE, FROM 2021 TO COVER BROADBAND.
SO WE WOULD OBVIOUSLY WANT TO ROLL ALL OF THOSE THINGS INTO THE UPDATED COMPREHENSIVE PLAN.
SO THE PROCESS KIND OF FROM IN A NUTSHELL, AND SOME OF THIS IS DICTATED IN THE STATE CODE, SOME OF IT JUST NORMAL PROCEDURE IS TO LOOK AT YOUR PAST TRENDS IS SORT OF THE IDEA OF, YOU KNOW, WHERE YOU ARE, KNOW WHERE YOU'VE BEEN TO HELP YOU FIGURE OUT WHERE YOU'RE TRYING TO GO.
AND THAT'S KIND OF THE SORT OF THE THREE STEPS IN THE COMPREHENSIVE PLAN.
I JUST MENTIONED ONE OF THE REQUIREMENTS FROM THE STATE IS THAT YOU MAKE SURE IN YOUR PLANNING THAT YOU'RE PROVIDING ENOUGH LAND DESIGNATED FOR FUTURE DEVELOPMENT TO MEET YOUR NEEDS PRETTY MUCH THE WAY THEY DESCRIBE IT.
SO THAT'S JUST ONE AGAIN, WHEN YOU GET INTO THE LAND, USE PART OF YOUR COMPREHENSIVE PLAN .
AND THIS IS KIND OF A TELLING ONE.
AND THIS PUTS THE COUNTY IN THE HIGH GROWTH CATEGORY WITH THE STATE.
AND SO YOU CAN SEE THE WE'VE HAD RATES AS HIGH AS 21%.
WE WERE 20% IN THE LAST CENSUS THROUGH 2020.
AND ONE THING THE BOARD SHOULD BE AWARE OF, THIS HAPPENED BACK WITH THE 2000 CENSUS AS WELL.
THERE'S A TRIGGER IN THE STATE CODE THAT IF YOU ARE OVER 10% GROWTH IN YOUR FROM ONE CENSUS TO ANOTHER, YOU HAVE TO INCORPORATE CLUSTER ALLOWS FOR CLUSTER DEVELOPMENT IN YOUR ZONING ORDINANCE AND THAT WOULD DEAL WITH YOUR RESIDENTIAL AND AGRICULTURALLY ZONED LAND.
THE COUNTY DID THAT BACK AFTER 2000.
THE BOARD REPEALED IT AFTER THE 2010 CENSUS NUMBERS CAME OUT AND THE GROWTH RATE HAD DROPPED.
NOW THE GROWTH RATE IS BACK UP OVER 10% WHEN WE WERE REQUIRED TO PUT IT BACK IN IN SOME FASHION.
BUT THAT IS A MANDATE TO PUT THAT BACK IN.
WE DID TAKE A QUICK LOOK AT USING JUST SORT OF A MAPPING.
I KNOW ONE OF THE GOALS THE COUNTY HAS, YOU KNOW, WE'RE TRYING TO ENCOURAGE MORE DEVELOPMENT IN THE PRINCE GEORGE PLANNING AREA AND TRYING TO PROTECT THE LAND AND THE RURAL CONSERVATION AREA.
YOU DO SEE THERE'S STILL A GREATER THAN 50% AMOUNT IN THE PRINCE GEORGE PLAN AREA.
BUT IT'S NOT THAT GREAT OF A DIFFERENCE.
SO YOU SEE QUITE A BIT OF OF SINGLE FAMILY DEVELOPMENT ACROSS THE RURAL CONSERVATION AREA.
SO THAT'S JUST GIVE YOU AN IDEA. THAT'S THE LAST FIVE YEARS.
AND AGAIN, I'M JUST DOING THIS AS SORT OF A SNAPSHOT KIND OF AS YOU LOOK AT IS THIS SORT OF A PATTERN YOU'D WANT TO CONTINUE AS YOU MOVE FORWARD OR DO YOU WANT TO MAKE SOME ALTERATIONS IN YOUR LAND USE PLANNING AND AND PROGRAMING TO DEAL WITH YOUR GROWTH TRENDS? ONE OF THE THINGS YOU WOULD LOOK AT, TOO IS YOU WOULD LOOK AT YOUR POPULATION PROJECTIONS THAT THE STATE CODE ALSO DICTATES WHERE YOU HAVE TO GET YOUR PROJECTIONS FROM.
THESE ARE WELDON COOPER NUMBERS RIGHT HERE.
THIS IS THEIR ESTIMATION OF WHAT GROWTH LOOKS LIKE OVER THE NEXT 27 YEARS.
WHETHER YOU AGREE OR DISAGREE, THAT'S AGAIN, THAT'S THEIR PROJECTIONS.
I THINK SOME OF THAT COVID IMPACT AND THEY'VE GOT HIGH INTEREST RATES TODAY.
SO WE MAY NOT SEE THE GROWTH RATE.
WE'LL HAVE TO SORT OF TRACK THAT AS WE GO.
BUT IN ANY EVENT, THIS IS THE MOST RECENT PROJECTIONS FROM THE STATE.
[00:15:04]
AND AGAIN, THAT JUST GIVES YOU AN IDEA OF WHAT THE STATE IS PROJECTING THE COUNTY'S GROWTH WOULD LOOK LIKE.AND THEY'RE PROJECTING THE COUNTY THERE TO GROW BY 100,000 POPULATION IN THE NEXT 20 YEARS.
SO THAT'S NOT TOO FAR FROM HERE.
OBVIOUSLY, SOME OF THAT GROWTH TENDS TO FILTER ITS WAY IN THE COUNTY'S DIRECTION.
SO AGAIN, THAT'S WELDON COOPER PROJECTIONS.
SO THAT'S PRETTY MUCH WHERE WE ARE I KNOW TONIGHT ON YOUR AGENDA YOU ALSO HAVE THE CONTRACT WE WOULD HAVE FOR US TO WORK WITH THE BERKELEY GROUP ON WORKING ON THE COMPREHENSIVE PLAN.
TIME WISE YOU'D BE LOOKING AT ABOUT A TWO YEAR PROCESS.
TYPICAL 20 TO 24 MONTHS, I THINK IS THE TIME FRAME.
IT WOULD BE A PROCESS WOULD TAKE YOU UNTIL JULY OF 2025 BEFORE THE PLAN WOULD BE COMPLETE.
AND THAT'S COVERING ALL THOSE THINGS I MENTIONED BEFORE THAT YOU HAVE TO DO.
IT'S AN EXTENSIVE AMOUNT OF PUBLIC ENGAGEMENT, PUBLIC PARTICIPATION, QUITE A LARGE AMOUNT OF DATA GATHERING AND WORKING THROUGH ALL OF THOSE ELEMENTS OF THE PLAN AND BASICALLY GIVE THE COUNTY A BRAND NEW COMPREHENSIVE PLAN THAT WOULD REPLACE THE ONE THAT'S CURRENTLY IN PLACE THAT DATES BACK FROM 2007.
IT'S A PRETTY STRAIGHTFORWARD PROCESS.
IT SEEMS TO BE SORT OF THE SEASON FOR PEOPLE TO GET THEIR COMPREHENSIVE PLAN UPDATED.
AND I JUST MENTION JUST ONE OTHER THING.
DESCRIBED TO ME THAT'S A RESPONSIBILITY OF THE PLANNING COMMISSION.
AND THE PLANNING COMMISSION IS TO DELIVER TO THE BOARD A COMPREHENSIVE PLAN.
SO WE'RE GOING TO USE THAT PROCESS IN PLACE.
WE'LL DEFINITELY HAVE A PROCESS OF REGULAR INTERACTION WITH THE BOARD FOR GUIDANCE INPUT AND MAKE SURE THAT THE CONSULTANT AS WELL AS THE STAFF IS KEEPING YOU ABREAST OF WHAT'S GOING ON.
SO IT'S GOING TO BE A VERY ENGAGED PROCESS.
SO THAT WILL BE SORT OF MY LAST COMMENT ON THE COMPREHENSIVE PLAN UNLESS THERE'S ANY QUESTIONS FROM THE BOARD? MR. CHAIRMAN, I HAVE A QUESTION.
PLEASE, MR. BROWN. IF THE UPDATED COMPREHENSIVE PLAN WILL NOT BE COMPLETED AND READY TO GO INTO EFFECT UNTIL 2025, HOW DO WE MANAGE THE REQUESTS THAT COME BETWEEN NOW AND THEN? YOU KNOW, BECAUSE A LOT OF TIMES WHEN CASES COME TO US, THE FIRST THING THAT'S STATED IS THIS IS, YOU KNOW, PART OF THE COMPREHENSIVE PLAN.
BUT IF IT'S GOING TO CHANGE, WHICH I THINK IT WILL CHANGE DRASTICALLY, I DON'T SEE WHY WE WOULD WANT TO ALLOW A WHOLE LOT TO GO TOWARDS WHAT WE MAY BE SHIFTING AWAY FROM.
OKAY. WELL, FROM A TECHNICAL STANDPOINT, YOU KNOW, THE CURRENT COMPREHENSIVE PLAN, WHICH WAS WAS DULY ADOPTED BY THE BOARD OF SUPERVISORS, REMAINS IN EFFECT.
AND SO THAT IS THE DOCUMENT OF RECORD.
THAT'S THE DOCUMENT WE WILL USE AND WHILE WE CAN ANTICIPATE CHANGES IN THE FUTURE.
ALL OF THAT HAS TO GET INCORPORATED INTO THIS PROCESS.
BUT IN THAT TIME FRAME BETWEEN NOW AND 2025, I MEAN, THE REQUIREMENT WILL BE WE WILL STILL HAVE TO KEEP USING THE EXISTING FULLY ADOPTED COMPREHENSIVE PLAN . THAT IS THE PLAN OF RECORD.
YEAH. I KIND OF KNEW WE WOULD STILL HAVE TO.
I WAS JUST CONCERNED HOW WE WOULD GO ABOUT KIND OF USING SOME BETTER JUDGMENT ON SOME THINGS, KNOWING THAT IF WE'RE KIND OF LOOKING TO GO IN A SLIGHTLY DIFFERENT DIRECTION, AGAIN, I DON'T THINK WE WANT TO ALLOW A WHOLE LOT OF GROWTH IN AN AREA THAT WE MAY WANT TO SAY, NO, WE WANT TO
[00:20:10]
CONSERVE THAT MORE FOR X, Y, Z.AND JUST MAKE ONE COMMENT ON THAT IS THAT BASICALLY UNDER VIRGINIA LAW, THE BOARD HAS PRETTY MUCH UNLIMITED AUTHORITY IN WHICHEVER WAY IT WANTS TO ACT ON LAND DEVELOPMENT APPLICATIONS.
YOU'RE NOT BOUND. THE COMPREHENSIVE PLAN IS A GUIDANCE DOCUMENT.
SO I DO THINK THE BOARD HAS MORE THAN ENOUGH FLEXIBILITY TO USE ITS JUDGMENT IF IT'S UNCOMFORTABLE OR NOT IN SUPPORT OF A LAND DEVELOPMENT GOING IN A CERTAIN DIRECTION, REGARDLESS OF WHATEVER THE PLAN CURRENT PLAN SAYS.
NO, GO AHEAD, SIR. WITH THAT IN MIND, THEN, IF WE SEE IF THE BOARD SEES THAT THE PLAN IS LOOKING TO GO IN A CERTAIN DIRECTION, IS NOTHING TO PREVENT THE BOARD FROM ALLOWING SOME OF THAT TO HAPPEN IN THE FACT THAT IT'S LOOKING LIKE WE'RE GOING TO GO TO THAT ROUTE IN 25.
AND WOULD SAY EITHER ALLOW OR MAYBE RESTRICT SOMETHING.
YES. BECAUSE TO KNOW THAT WE'RE GOING TO CHANGE FROM WHAT WE'RE DOING, YOU KNOW.
AND A LOT CAN HAPPEN IN TWO YEARS THAT WE CAN'T GO BACK AND FIX LATER.
THAT'S ALL. THAT'S A GOOD POINT.
POST THAT PLAN BEING DEVELOPED THAT WAS DEVELOPED IN FRONT OF THAT.
YOU'VE GONE THROUGH THE COVID IMPACTS.
WE'RE GOING THROUGH HIGH INTEREST RATE IMPACTS.
NONE OF THAT WAS ANTICIPATED IN ANY OF THE VERSIONS OF YOUR PLAN AS THEY WERE BEING DEVELOPED.
SO THINGS DO CHANGE, TECHNOLOGY CHANGES.
AND SO WE JUST HAVE TO DO THE BEST YOU CAN, TRYING TO ANTICIPATE WHAT YOU CAN.
AND THE OTHER THING I WOULD JUST MENTION, TOO, IS WHAT YOU WANT TO DO IS EVERY FIVE YEARS AS THE COUNTY HAS BEEN DOING, IS TO GO BACK AND TAKE A LOOK AT THE PLAN AND SEE IF IT NEEDS TO BE ADJUSTED OR MODIFIED EVERY FIVE YEARS.
TWO YEARS, THREE YEARS, TEN YEARS.
OTHER COMMENTS OR QUESTIONS FROM BOARD.
ALL RIGHT. THANK YOU VERY MUCH.
SO AND I CAN JUST TELL YOU FROM THE TIME I'VE BEEN WITH THE COUNTY, DEFINITELY, YOU KNOW, THE COUNTY'S ORDINANCES OR THE ZONING AND SUBDIVISION IN PARTICULAR ARE IN NEED OF BEING UPDATED.
YOUR ZONING ORDINANCE DATES BACK TO 1965.
AND KIND OF INTERESTING AT THE TIME WHEN COUNTIES WERE ADOPTING ZONING ORDINANCES, PRINCE GEORGE COUNTY WAS IN THE FIRST 20 OF THE 95 STATE COUNTIES TO ADOPT ZONING.
SO IT WASN'T A RUSH TO ADOPT ZONING, EVEN THOUGH THE AUTHORIZATION DATES BACK TO THE 1930S.
BUT THAT 1965 ZONING ORDINANCE IS STILL THE BASIS, STILL THE BACKBONE OF YOUR CURRENT ORDINANCE.
AND THAT'S I WILL SAY THE COUNTY IS OUTGROWING, YOU KNOW, WHAT'S IN THAT ZONING ORDINANCE.
THERE'S A LOT OF CUSTOMIZED PLANNING YOU'RE GETTING.
YOU'RE GETTING A LOT OF PROFFERS THAT ARE ELIMINATING USES.
YOU'RE GETTING A LOT OF CONDITIONS ON SPECIAL EXCEPTIONS TO TRY TO PROVIDE SOME LEVEL OF STANDARDS.
MANY OF THOSE THINGS OUGHT TO AUTOMATICALLY BE IN YOUR ORDINANCE AND YOUR ZONING DISTRICTS OUGHT TO BE CLEAR AND CONCISE ENOUGH WHERE PEOPLE DON'T HAVE TO PERPETUALLY BE CRAFTING ZONING KIND OF ONE PARCEL AT A TIME, ONE PROJECT AT A TIME.
SO AND THERE'S JUST ROOM FOR A PRETTY SIGNIFICANT, PRETTY SIGNIFICANT UPDATE OF THE ORDINANCE.
[00:25:06]
SO THAT'S DEFINITELY SOMETHING NEEDS TO BE DONE.I'LL TALK ABOUT THE SUBDIVISION ORDINANCE IN A SECOND, BUT BUILDING A DIAGNOSTIC.
SO THERE'S TWO THINGS WE WANT TO DO.
THERE'S BEEN STATE, YOU KNOW, AMENDMENTS TO THE ZONING REQUIREMENTS OVER THE YEARS.
SOME OF THEM HAVE MADE IT INTO YOUR ORDINANCE.
SOMETIMES THE TERMINOLOGY IS NOT CONSISTENT ANYMORE.
AND SO ONE THING YOU WANT TO DO IS GO BACK AND CHECK ALL OF THOSE THINGS SO YOU CAN MAKE SURE WHEN YOU UPDATE YOUR ORDINANCE, IT'S GOING TO BE FULLY COMPLIANT WITH ALL THE REQUIREMENTS AND MANDATES OF THE STATE CODE.
SO THAT'S ONE OF THE THINGS TO DO IN ADDITION TO THAT.
WE'LL BE WORKING WITH THE CONSULTANTS TO GIVE THEM INFORMATION FROM A VARIETY OF SOURCES, INCLUDING STAFF IS WHAT WE SEE SOME OF OUR CHALLENGES ARE TRYING TO USE AND IMPLEMENT THE ORDINANCE, AS WELL AS WHAT DEVELOPERS AND CITIZENS AND OTHERS SEE AS CHALLENGES TRYING TO USE THE CURRENT ORDINANCE.
AND THEN AT THE END OF THE COMPREHENSIVE PLAN PROCESS, IF THE ORDINANCE NEEDS TO BE AMENDED, I KEEP IN MIND WHEN YOU DO A COMPREHENSIVE PLAN, YOU HAVE TO FIND A WAY TO IMPLEMENT IT. SO YOUR IMPLEMENTATION TOOLS PRIMARILY ARE GOING TO BE YOUR ZONING AND SUBDIVISION ORDINANCES.
THAT'S HOW YOU IMPLEMENT YOUR MOST OF YOUR OBJECTIVES FROM YOUR COMPREHENSIVE PLAN.
AND SO YOU WANT TO MAKE SURE THAT YOUR ORDINANCES ALIGN WITH YOUR COMPREHENSIVE PLAN.
SO WE'LL BREAK THAT DOWN INTO TWO PIECES.
SO I THINK IT'LL GIVE YOU A MUCH MORE I THINK GIVE YOU JUST A MUCH EASIER TO USE, MUCH MORE USABLE ORDINANCE THAT DOESN'T REQUIRE SO MUCH INTERPRETATION AND SO MUCH MODIFYING SORT OF CASE BY CASE THAT KEEPS BRINGING CASE FOR THE BOARD.
AND THE OTHER THING WE WOULD DO IN THAT PROCESS IS FIND OUT FROM THE BOARD HOW MANY OF THESE PLANNING ITEMS DO YOU WANT TO BE SEEING? HOW MANY SPECIAL EXCEPTIONS, HOW MANY THINGS DO YOU THINK REQUIRE BOARD OVERSIGHT AND MAKE SURE THAT THE ORDINANCE IS REFLECTIVE OF THOSE ITEMS YOU WANT TO BE LOOKING AT? AND IF NOT, WE HAVE THE KIND OF STANDARDS BUILT INTO THE ORDINANCE FOR THOSE THINGS THAT THAT YOU WANT TO ALLOW TO HAPPEN AS A MATTER OF RIGHT? SO THAT'S A REALLY CRITICAL COMPONENT OF YOUR LAND USE REGIME IS TO GET YOUR PLAN AND YOUR REGULATORY ORDINANCES IN CONCERT AND MOVE ON FROM THAT 1965 ORDINANCE TO A 2025 ORDINANCE, WE'LL JUST CALL IT.
AND I JUST MENTIONED BRIEFLY BECAUSE I KNOW WE HAVE THIS TOPIC ON FOR PRIVATE ROADS.
WE'RE TALKING ABOUT SUBDIVISION ORDINANCE.
AND THAT HAPPENS TO BE WHERE YOUR PRIVATE ROAD STANDARDS ARE COMING FROM.
SO WHEN PEOPLE ARE WANTING TO DISCUSS PRIVATE ROADS, THAT'S SUBDIVISION, REQUIREMENT.
WHAT THE PRIVATE ROADS, FOR EXAMPLE, HOW THEY'RE SUPPOSED TO BE BUILT, THE VDOT STANDARD THEY'RE SUPPOSED TO BE COMPLYING WITH HAS A LIMITATION ON ON WHERE THEY'RE ALLOWED AND HAS A LIMITATION ON HOW MANY LOTS ARE ALLOWED TO FRONT ON ONE OF THESE PRIVATE ROADS OR EASEMENTS.
AND IT ALSO HAS A LIMITATION ON HOW MANY OF THESE EASEMENTS YOU CAN HAVE IN A PARCEL.
SO IF YOU WANT TO LOOK AT IT FROM A GROWTH MANAGEMENT PERSPECTIVE, IT'S A PRETTY STRONG GROWTH MANAGEMENT TOOL BECAUSE IT HAS A LOT OF LIMITATIONS ON HOW MUCH YOU CAN YOU CAN DO OFF OF THESE PRIVATE ROADS.
I'LL ALSO MENTION IN YOUR FAMILY SUBDIVISION SECTION BY ALSO USES THE SAME STANDARD ON FAMILY, ON FAMILY SUBDIVISION REQUIREMENTS AS WELL.
SO IT ALSO REFERS TO THE SAME SECTION.
IT TREATS FAMILY SUBDIVISION, PRIVATE ROADS THE SAME AS IT WOULD TREAT OTHERS.
AND QUITE FRANKLY, THE STANDARDS ARE ALL OVER THE BOARD.
THERE'S THE STATE DOES NOT HAVE A MANDATORY REQUIREMENT FOR HOW YOU APPLY PRIVATE ROAD STANDARDS.
[00:30:02]
AND THEN THERE'S EVERYTHING IN BETWEEN.AND AND IF YOU LOOK AT THE FAMILY SUBDIVISIONS, YOU SEE THE SAME THING.
THE STATE CODE ON FAMILY SUBDIVISION IS VERY SMALL.
IT'S MAYBE IN THE STATE CODE, IT DOESN'T GIVE A WHOLE LOT OF GUIDANCE.
SOME ARE HIGHLY REGULATED, SOME ARE MINIMALLY REGULATED.
AND THAT REALLY JUST DEPENDS ON THE DIRECTION THAT THE EACH LOCALITY WANTS TO TAKE ON THAT.
SO THAT WOULD CERTAINLY BE A TOPIC OF CONVERSATION AND AND SOMETHING WE'D WANT TO BE WORKING, WHETHER WE'RE WORKING ON IT BEFORE THE REST OF THE BEFORE THE COMPREHENSIVE PLAN IS DONE.
IF IT'S SOMETHING THAT REQUIRES EARLIER ACTION, MORE OF THAT OR.
I PERSONALLY THINK THAT THIS TOPIC OF PRIVATE ROADS NEEDS TO BE SOMETHING THAT WE START CONVERSATION ON NOW INSTEAD OF WAITING UNTIL WE GET ENTIRELY THROUGH THE COMPREHENSIVE PLAN.
I THINK A LOT OF TIMES THAT WE HAVE ISSUES THAT WE FACE AND WE TEND TO PUT IN BAND-AID FIXES INSTEAD OF REALLY ADDRESSING THE ROOT ISSUE.
AND, YOU KNOW, MR. STOKE KNOWS I'VE SHARED QUITE A FEW OPINIONS WITH HIM ON THIS WHOLE PRIVATE ROADS ISSUE.
DON'T WANT TO GET INTO GREAT DETAIL TONIGHT, BUT MY PREFERENCE WOULD BE IF WE STARTED HAVING, ESPECIALLY AROUND PRIVATE ROADS AND, YOU KNOW, FAMILY SUBDIVISIONS BEING I DON'T SEE THEM, THE SAME AS BEING LIKE A 200 HOME SUBDIVISION.
AND I KNOW BACK IN THE DAY A LOT OF PEOPLE BOUGHT PROPERTY AND THEY BOUGHT IT WITH THE PURPOSE OF GIVING IT TO THEIR CHILDREN LATER ON IN LIFE. AND SO WHEN THEY START TO SPLIT THAT PROPERTY OFF, I DON'T THINK THAT FAMILIES LIKE THAT SEE THAT AS BEING LIKE A A SUBDIVISION THAT'S 100, 200 HOMES. SO I WOULD HOPE THAT WE WOULD START THESE CONVERSATIONS SOONER THAN LATER.
WE'VE HAD A LOT OF SITUATIONS COME TO US.
I REMEMBER THE ROAD MAINTENANCE CAME UP A WHILE BACK.
THAT SHOULD BE THAT'S A CIVIL MATTER.
THAT'S NOT FOR US. BUT AS FAR AS THE ROADS, THE ONE THING WE DID AS FAR AS THE VDOT STANDARD ON IT WAS PRIMARILY BECAUSE WE GOT A LOT OF ROADS IN THIS COUNTY THAT THE AMBULANCES AND FIRE TRUCKS CAN'T PHYSICALLY GET TO WITHOUT DAMAGING THEIR EQUIPMENT.
AND THAT'S A PUBLIC SAFETY ISSUE.
IT'S KIND OF CONFUSING ON WELL, THIS ONE GOT PASSED, BUT FOR NOW IT'S ALMOST THE SAME THING.
YOU'RE TELLING ME I CAN'T DO IT OVER HERE.
SO I'M ALL FOR STANDARDIZATION SO EVERYBODY KNOWS WHO'S PLAYING BY WHAT RULES.
I AGREE WITH THAT 100% ABOUT THE STANDARDIZATION.
AND WE JUST NEED TO BE CAUTIOUS THAT WE DON'T CHANGE SOME LITTLE THINGS.
THAT'S GOING TO CONFLICT WITH WHAT OUR OVERALL LOOK IS.
AND LOOK AT WHATEVER IS REQUIRED.
WE OUGHT TO BE WORKING TOWARDS WHAT'S GOING TO BE REQUIRED EVEN IF WE'RE NOT THERE YET.
RIGHT? WE WANT TO FIGURE OUT WHAT EXACTLY THE PROGRAM OUGHT TO BE.
I'VE BEEN WORKING WITH THE COUNTY ATTORNEY, HAVE SOME QUESTIONS ABOUT WHETHER OUR REQUIREMENTS ARE IN FACT COMPLIANT WITH THE STATE FAMILY SUBDIVISION REQUIREMENTS. SO WE'RE LOOKING AT THAT AND THAT MAY BE SOMETHING WE'RE DEALING WITH EVEN SOONER THAN THAN THE REST, BECAUSE THAT'S JUST ONE OF THOSE ISSUES THAT I FEEL LIKE WHEN WE FIND SOMETHING WE'RE NOT SURE WE'RE IN COMPLIANCE WITH THE STATE CODE.
WE NEED TO FIX THINGS LIKE THAT.
WE CAN'T PUT THOSE OFF FOREVER.
I GOT ONE MORE QUESTION. ALL RIGHT.
I ALSO HAVE CONCERNS AND I'M NOT GOING TO GET INTO IT TONIGHT OR EVEN STATE THAT I KNOW FOR A FACT.
BUT IF WE'VE HAD COMMUNICATIONS OUT OF NOW, YOUR OFFICE THAT HAVE COMMITTED CERTAIN THINGS.
[00:35:07]
AND PEOPLE HAVE SPENT MONEY TO TRY TO ACHIEVE THAT AND HAVEN'T GOTTEN THERE YET.LET'S SAY IT'S A LIMIT OF FIVE.
OKAY. SO SOMEONE HAS A CASE AND THEY SAY, HEY, CAN WE INCREASE IT TO SIX? THAT TO ME IS THE BAND AID EFFECT.
YOU KNOW, WE NEED TO SEE WHERE DO WE WANT TO GO INSTEAD OF CHANGING THINGS WITH A NUMBER .
YOU'RE WELCOME. SO THE IDEA IS PROBABLY THERE'S A FEW THINGS WE NEED TO ADDRESS SOONER THAN LATER.
BEING SURE THAT WE DON'T CONFLICT WITH THE OVERALL PICTURE THAT WE'RE TRYING TO PAINT.
I DON'T LIKE TO GET IN A SITUATION.
SO THE BOARD OUGHT TO SET THE REGULATION AND OUR JOB IS TO ENSURE COMPLIANCE.
THAT'S JUST THE WAY I APPROACH BOTH THE ZONING AND THE SUBDIVISION ORDINANCES.
THE BOARD OWNS BOTH OF THOSE THINGS.
BOARD OWNS THE COMPREHENSIVE PLAN.
OUR JOB IS TO ENSURE COMPLIANCE AND I DON'T TRY TO WORK AROUND IT IF WE FIND THERE'S AN ISSUE WITH IT, YOU KNOW, OUR STRATEGY TO COME BACK FOR THE BOARD AND SAY, WE'VE GOT AN ISSUE AND WE'D WANT TO DISCUSS AMENDMENTS OR WHATEVER THE CASE MAY BE TO STRAIGHTEN THAT OUT.
SO I APPRECIATE THE COMMENTS TONIGHT AND WE'LL CERTAINLY WORK TOWARDS THAT.
THANK YOU, SIR. NICE TO MEET YOU.
THANK YOU. THANK YOU. THANK YOU.
OKAY. I THINK THAT ENDS OUR WORK SESSION FOR TONIGHT.
SO AT 6:37, WE'LL GO BACK INTO RECESS UNTIL 7 P.M.
FOR THE REGULAR BOARD MEETING.
YEAH. WE'LL CALL THE MEETING BACK TO ORDER.
WE HAVE HAD A WORK SESSION AND WE'VE HAD
[INVOCATION]
WAYMACK LEAD THE BOARD IN THEIR INVOCATION.OUR MOST GRACIOUS HEAVENLY FATHER.
WE THANK YOU FOR OUR MANY BLESSINGS.
YOU HAVE AGAIN SPARED US FROM THE WORST OF THE STORMS THAT HAVE DESCENDED UPON THE AREA.
DEAR LORD, WE ASK THAT YOU CONTINUE TO PROTECT US.
DEAR LORD, WE ASK THAT YOU BE WITH THOSE WHO ARE SORE IN SPIRIT AND WITH THOSE WHO HAVE LOST LOVED ONES AND ARE IN NEED OF COMFORT.
DEAR LORD, WE ASK THAT YOU BE WITH THIS GROUP HERE TONIGHT.
THANK YOU, MA'AM. MR. WEBB LEAD US IN THE PLEDGE, PLEASE.
I PLEDGE ALLEGIANCE TO THE FLAG OF UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS.
ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL.
THE NEXT THING WE HAVE IS PUBLIC COMMENTS.
[00:40:01]
BUT I WANT TO MENTION ALSO FOR THOSE OF YOU WHO DIDN'T HEAR, MR. BROWN HAS JOINED US VIRTUALLY BECAUSE HE HAD A WORK CONFLICT, BUT HE MADE ARRANGEMENTS TO JOIN US VIRTUALLY.AND MR. CARMICHAEL COULD NOT MAKE IT TONIGHT.
SO AT THIS TIME IS THE TIME FOR THE PUBLIC COMMENTS.
ANYBODY WHO WANTS TO MAKE A COMMENT TO THE BOARD ABOUT SOMETHING THAT'S NOT ALREADY ON THE AGENDA, COME FORWARD AND MAKE THE COMMENT AT THIS TIME, IF YOU WOULD.
AND I'LL ASK THE CLERK, DO WE HAVE ANYBODY SIGNED UP TO MAKE COMMENTS? NO, SIR, MR. CHAIRMAN.
ALL RIGHT. THERE'S NO ONE SIGNED UP ALREADY PRE SIGNED UP.
ANYONE WISHING TO MAKE PUBLIC COMMENTS TO THE BOARD COME FORWARD AS WE SPEAK.
[ADOPTION OF AGENDA ]
MR. CHAIRMAN, I MAKE A MOTION THAT WE ADOPT THE AGENDA WITH THE ADDITION OF A8 COUNTY ADMINISTRATION.LET THAT BE ADDED TO A8 IN THE AGENDA.
ALL RIGHT. WITH THAT ADDITION MADE, WE HAVE A MOTION.
ANY COMMENTS? HEARING NONE CALL THE ROLL, PLEASE.
NOW WE HAVE THE ORDER OF CONSENSUS.
[ORDER OF CONSENSUS]
WE HAVE ONE ITEM ON THE ORDER OF CONSENSUS.WE HAVE A MOTION TO ACCEPT THAT.
I SECOND. A MOTION AND A SECOND.
ANY COMMENT? HEARING NONE. CALL THE ROLL, PLEASE.
NEXT IS SUPERVISOR'S COMMENTS.
[SUPERVISORS' COMMENTS ]
AND MR. BROWN IF YOU HAVE ANYTHING IF YOU WOULD, SIR.GO FORTH. JUST AN APOLOGY FOR NOT BEING ABLE TO BE THERE IN PERSON TONIGHT AND I DO MISS EVERYBODY, BUT I'M STILL GLAD I'M ABLE TO PARTICIPATE THROUGH MICROSOFT TEAMS. SO THAT'S ALL I HAVE, SIR.
I WOULD JUST LIKE TO MAKE A COMMENT.
THIS IS THE TIME OF THE YEAR WHEN PEOPLE NEED TO START THINKING ABOUT GETTING THEIR VACCINES, NAMELY THE FLU VACCINE AND ANY OTHER VACCINE THAT YOU'RE ELIGIBLE FOR.
THERE IS A NEW VACCINE OUT NOW FOR ADULTS.
BUT WE HAVE HAD EPIDEMICS OF IT LAST YEAR.
AND NOW THERE IS A NEW VACCINE THAT IS RECOMMENDED FOR ANYONE 65 OR OVER. AND SO I HIGHLY RECOMMEND THAT YOU THINK ABOUT THAT.
THERE'S ALSO A NEW COVID 19 VACCINE.
IT IS A NEW VACCINE THAT INCLUDES THE TWO VARIANTS THAT ARE CIRCULATING.
SO IF YOU WANT TO STAY WELL THIS WINTER, PLEASE THINK ABOUT BEING IMMUNIZED.
MISS WAYMACK. I UNDERSTAND YOU CAN GET ALL THREE OF THOSE AT ONE TIME IF YOU CAN ARRANGE IT.
YES, YOU CAN. YOU CAN HAVE ALL OF THEM AT ONE TIME, 2 IN 1 ARM AND ONE IN THE OTHER.
MR. WEBB. MY ONLY COMMENT IS I'D LIKE TO THANK FIRE, EMS, POLICE.
I UNDERSTAND YOU ALL HAD QUITE A FEW CALLS WITH THIS LAST SCARE WE HAD COME THROUGH.
WE DID GET SOME DAMAGE, BUT WE'RE VERY FORTUNATE COMPARED TO WHAT HAPPENED SOUTH OF US.
I DON'T HAVE ANYTHING FURTHER.
COUNTY ADMINISTRATOR COMMENTS.
[COUNTY ADMINISTRATOR'S COMMENTS]
SIR. THANK YOU, MR. CHAIRMAN. JUST SOME UPCOMING DATES.[00:45:06]
DAY. ABSENTEE VOTING HAS OPENED FOR EARLY IN-PERSON VOTING.VOTING MONDAY THROUGH FRIDAY AT THE PRINCE GEORGE REGISTRAR'S OFFICE, SECOND FLOOR, 8:30 A.M.
THANK YOU, MR. STOKES. OKAY, NEXT, WE'RE GOING TO GO INTO REPORTS WE HAVE WATER WASTEWATER AGREEMENT TO ADDRESS
[REPORTS ]
CAPACITIES, MR. HALTOM. THANK YOU, MR. CHAIRMAN. MEMBERS OF THE BOARD.MR. STOKE. MS. ERARD, WE'RE WAITING FOR THE SLIDE SHOW THING TO COME DOWN.
AS YOU KNOW, WE MET ABOUT THIS IN AUGUST.
AND I JUST WANT TO GO OVER VERY BRIEFLY THE ISSUE, AND THAT IS WE HAVE SOME CONCERNS BY THE DEVELOPMENT COMMUNITY ABOUT THE AMOUNT OF CAPACITY THAT'S AVAILABLE AND THEIR WILLINGNESS TO MOVE FORWARD WITH THEIR PROJECTS DUE TO THAT LIMITED CAPACITY.
SO WE BROUGHT TO YOU IN AUGUST A COUPLE CODE AMENDMENTS FOR YOU TO CONSIDER AND WE WENT THROUGH WHAT THAT WOULD LOOK LIKE. AND ESSENTIALLY WE WOULD ALLOW THESE DEVELOPERS TO RESERVE SOME OF THIS CAPACITY TO ALLOW THEM TO BEGIN THEIR INVESTMENTS INTO AND NEW INFRASTRUCTURE WITHIN THE COUNTY.
DURING THAT MEETING, THE BOARD REQUESTED STAFF TO ADDRESS A FEW THINGS.
THEY ASKED US TO DEVELOP SOME CRITERIA FOR ANY TYPE OF REVOCATION OF WATER OR WASTEWATER CAPACITIES.
THEY ASKED US TO ADDRESS THE NOTIFICATION TO THE BOARD WHEN THESE THINGS OCCURRED, AS WELL AS DEVELOP AN APPEAL PROCESS FOR THAT SHOULD THOSE CAPACITIES BE REVOKED. AND I'M GOING TO GO THROUGH THESE ORDINANCE AMENDMENTS AGAIN AND HOW WE UPDATED THOSE TO ADDRESS THEM.
SO WE DO PROPOSE THE FOLLOWING CRITERIA.
AGAIN, WE WERE ASKING FOR ANYBODY WITH A COUNTY ISSUED PERMIT.
ANY DEVELOPMENT THAT HAS A COUNTY ISSUED PERMIT FOR THEIR DEVELOPMENT OR THEIR PARCEL SHOULD IT EXPIRE AT THAT POINT OF EXPIRATION, THEY WOULD FORFEIT THOSE CAPACITIES. WHAT WE'RE TRYING TO GET TO IS IF FOLKS THAT ARE COMING IN, GETTING THEIR PERMITS, APPLYING, PAYING THEIR CONNECTION FEES AND NEVER GO INTO CONSTRUCTION FOR YEARS TO COME.
SO THE PERMIT, THE CONSTRUCTION PERMIT ALLOWS US TO UTILIZE THAT AS A MEANS OF, OKAY, IF YOU'RE NOT MOVING FORWARD WITH YOUR BUILDING PERMIT, YOUR BUILDING PERMIT GETS REVOKED. THEREFORE, WE WOULD ALSO REVOKE YOUR CONNECTION FEES.
SO WE'RE JUST USING THAT AS A TOOL TO, NUMBER ONE, ENCOURAGE DEVELOPERS TO MOVE FORWARD.
BUT AT THE SAME TIME, FOR THOSE THAT JUST WANT TO RESERVE IT IN PERPETUITY AND PREVENT OTHER DEVELOPMENTS FROM OCCURRING, THIS WOULD GIVE US THAT ABILITY TO TAKE THAT CAPACITY BACK.
AGAIN, THE SECOND CRITERIA HERE, IF THE DEVELOPMENT OR PARCEL HAS NOT USED THOSE CAPACITIES WITHIN THE TIME FRAME ESTABLISHED IN AN APPROVED WATER OR WASTEWATER AGREEMENTS WITHIN THE COUNTY, WE WOULD HAVE THE RIGHTS TO TAKE THOSE BACK AS WELL.
AND TYPICALLY IN THESE WASTEWATER AGREEMENTS, WE DEFINE THE TERMS FOR PROVIDING THEM WATER SERVICE AND THEY WOULD IN TURN AGREE TO BUILD THE INFRASTRUCTURE AND THEN TURN IT OVER TO THE COUNTY.
WE ARE ADDING IN THIS ORDINANCE AMENDMENTS.
THE TERMS OF THE AGREEMENT ALSO INCLUDE ANY TYPE OF TERMS FOR REVOKED CAPACITY.
SO THEY WOULD BE AGREEING TO THE TERMS FOR REVOKING AS PART OF THAT AGREEMENT.
SO ONCE THEY SIGN IT, THEY'VE ALREADY AGREED TO REVOKING THAT CAPACITY SHOULD THEY NOT MEET THEIR TERMS. SO JUST VERY BRIEFLY, I WANTED TO GO THROUGH.
[00:50:07]
THIS THE WATER SIDE INSTEAD OF THE WORDS WATER YOU CAN REPLACE WITH WASTEWATER.AND THEY SAY ESSENTIALLY THE EXACT SAME THING.
IN THIS SLIDE, YOU CAN SEE MOST OF THIS IS RED.
THE RED IS THE NEW PORTION OF IT.
WE DON'T DEAL WITH THE DEVELOPER.
AND WE ADDED THE REVOCATION OF WATER CAPACITY AS PART OF THAT AS WELL.
SO IF THESE AMENDMENTS GET APPROVED, WHEN WE DO ANY NEW WATER OR WASTEWATER AGREEMENTS WITH DEVELOPERS OR PROPERTY OWNERS, THEY WILL KNOW UP FRONT AND THEY WILL HAVE TO AGREE TO NOT ONLY THE CAPACITY THEY WILL BE ABLE TO RESERVE, BUT THE TERMS FOR KEEPING THAT CAPACITY.
IF THEY DON'T MEET THOSE TERMS, THEN WE WOULD HAVE THE RIGHT FOR THAT AGREEMENT TO REVOKE IT.
ANY QUESTIONS ON THIS SLIDE? I KNOW THAT WAS A LOT TO SAY, BUT HOPEFULLY IT WASN'T TOO CONFUSING.
BEFORE I MOVE TO THE NEXT ONE.
OKAY. SO THAT HOPEFULLY SETS UP THE CRITERIA.
AS WE WERE TRYING TO EXPLAIN EARLIER, THERE'S REALLY ONLY TWO METHODS THAT WE CAN REVOKE IT, AND THAT'S THE BUILDING PERMITS IF THEY EXPIRE AGAIN, THAT'S SOMETHING THAT THEY CHOSE NOT TO MOVE FORWARD WITH.
THE SECOND ONE ARE THE WASTEWATER WATER AND WASTEWATER AGREEMENTS.
AND AGAIN, THE WATER AND WASTEWATER AGREEMENTS THERE ARE GOING TO AGREE TO THOSE TERMS UP FRONT.
SO IN THAT WE ARE SUGGESTING THERE REALLY DOES NOT NEED TO BE AN APPEAL PROCESS, PRIMARILY BECAUSE THEY'VE ALREADY AGREED TO UP FRONT WHEN THE AGREEMENTS OR WITH THE BUILDING PERMITS SINCE EVERYTHING HAS EXPIRED AND THEY'RE GOING TO BE REQUIRED TO GO THROUGH THE SITE PLAN PROCESS AGAIN, JUST LIKE ANYBODY ELSE, THEY WOULD HAVE TO GO THROUGH, GET APPROVALS AND THEN PAY THEIR CONNECTION FEES TO ESTABLISH WATER AND WASTEWATER CAPACITIES.
SO IN THIS NEXT SLIDE, WE KIND OF HIGHLIGHT WHAT WE'VE ALREADY SAID ALREADY.
BUT TO ADDRESS THE ISSUES OF NOTIFYING THE BOARD, I ADDED AT THE VERY END OF THIS, BUT ALSO AT THE VERY BEGINNING OF IT, WE CAN SEE WE'RE ALSO GOING TO NOTIFY THE PROPERTY OWNER AS WELL.
WE WILL NOTIFY THEM AHEAD OF TIME BEFORE WE REVOKE ANYTHING.
SO THEY WILL BE GIVEN PROPER NOTICE THAT IF THEY DON'T MOVE FORWARD WITH THE TERMS OF EITHER THEIR AGREEMENT OR THE TERMS OF THEIR BUILDING PERMIT, THAT THEY WOULD BE THEY WOULD BE FORFEITING THEIR WATER AND WASTEWATER CAPACITY.
SHOULD WE ACTUALLY DO? SHOULD WE ACTUALLY REVOKE ANYBODY'S CAPACITY WE WILL NOTIFY YOU ONCE THAT IS COMPLETED.
YES, SIR. NOTIFICATIONS IS THAT BY EMAIL, PHONE OR CERTIFIED MAIL? HOWEVER, WE HAVEN'T DEFINED THAT, BUT TYPICALLY WE WOULD SAY EMAIL OR IF YOU PREFER, WE CAN WRITE THAT IN HERE AS WELL.
ARE YOU REFERRING TO THE WRITING, TO THE APPLICANT OR THE PROPERTY OWNER OR NOTIFICATION TO THE BOARD? NO, THE PROPERTY OWNER. OKAY. I GOT WE GOT TO READ OUR EMAILS.
THAT'S NOT A PROBLEM WITH THAT.
WE TYPICALLY TRY TO MAKE MULTIPLE MEANS OF COMMUNICATION TO THEM, AND THIS WOULDN'T BE THE FIRST TIME THEY HEAR FROM US IF WE ARE SEEING THAT THERE'S NOTHING'S HAPPENING, WE'RE COMMUNICATING WITH THEM EARLY THAT THEY'RE AT RISK.
RIGHT. THIS IS REALLY A FINAL MEANS OF SAYING, OKAY, DO SOMETHING OR YOU'RE GOING TO LOSE CAPACITY.
OKAY. FOR OTHERS WAITING IN LINE.
ALL RIGHT. I'M GOOD. I'M GOOD WITH IT.
QUESTIONS, MR. BROWN? NO, SIR. I'M GOOD.
[00:55:06]
HEAR THESE CHANGES AND MOVE ON TO ADOPTING.SO WE'RE AUTHORIZED THAT DURING A BUSINESS MEETING.
YEAH, WE CAN PASS THE RESOLUTION AT THIS TIME.
ENTERTAIN A MOTION TO PASS THAT RESOLUTION.
ALL RIGHT. MS. DREWRY. YES, SIR.
GOOD EVENING, MR. CHAIRMAN, BOARD MEMBERS, MR. STOKE AND MS. ERARD AND ALL ASSEMBLED.
THANK YOU FOR THE OPPORTUNITY TO PRESENT THE QUARTERLY FINANCIAL REPORT FOR THE QUARTER ENDED JUNE 30TH OF 2023, WHICH IS ACTUALLY OUR FISCAL YEAR END. SO THIS IS A YEAR END REPORT.
IT'S A LITTLE BIT MORE EXTENSIVE THAN THE TYPICAL QUARTERLY REPORTS.
OUR REVENUES ARE 3.9 MILLION HIGHER, INCLUDING THAT PLANNED USE OF FUND BALANCE.
WE WILL ADD TO THE FUND BALANCE THIS YEAR WE ACTUALLY DISCOVERED AN ADJUSTMENT THAT'S NEEDED THIS WEEK OF ABOUT $1,700 OF GENERAL FUND REVENUE THAT WILL BE ADDED TO THIS AMOUNT.
BUT OUR I'LL GIVE YOU A LITTLE BIT MORE DETAIL AS WE MOVE THROUGHOUT THE SLIDES.
GENERAL FUND EXPENDITURES ARE ALSO UNDER BUDGET, SO OUR REVENUES ARE OVER WHAT WE BUDGETED AND OUR EXPENDITURES ARE LESS THAN WHAT WE BUDGETED BY ABOUT FOUR AND ONE HALF PERCENT.
SCHOOL DIVISION ALSO HAD REVENUES THAT EXCEEDED THEIR EXPENDITURES FOR THE FISCAL YEAR WITHIN THEIR OPERATING FUND, SO THEY WILL TO CONTRIBUTE A LITTLE OVER 55,000 TO THE FUND BALANCE.
BUT ALL TOLD, UNRESERVED CONTRIBUTIONS TO FUND BALANCE WILL BE INCREASED BY ABOUT 2.5 MILLION.
SO THAT'S A PRELIMINARY NUMBER.
BUT AGAIN, WE ARE OVER COLLECTED IN REVENUES AND UNDERSPENT, WHICH IS GOOD.
THAT'S GOOD STUFF. SO SO YES, OUR FUND BALANCE WILL GROW, AS I INDICATED ON THE PREVIOUS SLIDE.
AND JUST TO REMIND THE BOARD WHAT YOU DID COMMIT IN FUND BALANCE, IT'S LISTED THERE.
I'M NOT GOING TO READ IT TO YOU.
YOU PASSED INDIVIDUAL RESOLUTIONS THROUGHOUT THE YEAR.
BUT AGAIN, THESE ARE PRELIMINARY ESTIMATES.
AND THERE IS THE BOARD DID MAKE A COMMITMENT AT OUR PREVIOUS MEETING TO PROVIDE A LOCAL MATCH FOR THE ROUNDABOUT AT MIDDLE ROAD AND JEFFERSON PARK. SO SO ALTHOUGH YOU'RE ADDING TO THAT FUND BALANCE, THERE IS A COMMITMENT ON THE BOARD'S PART PROBABLY OF ABOUT 1.9 MILLION I F YOU DO RECEIVE SOME FUNDING THAT'S AVAILABLE.
SO SOME NOTABLE ITEMS WITHIN THE REVENUE ARE REAL ESTATE TAX COLLECTIONS.
WE DID COLLECT WHAT WE BUDGETED.
SO OUR BUDGET WAS FAIRLY ACCURATE.
AND THE BOARD DID ELECT TO KEEP THE REAL PROPERTY TAX RATE AT $0.82 FOR FY 24, THE SAME AS IT WAS IN THE YEAR WE'VE JUST CONCLUDED. THOSE BILLS FOR 24 WILL BE DUE ON DECEMBER 5TH OF 2023 AND JUNE 5TH OF 2024.
THE REAL ESTATE LAND BOOK PROCESS IS COMPLETE.
THAT LAND BOOK HAS BEEN IMPORTED INTO OUR FINANCIAL SYSTEM, WHICH IS TYLER MUNIS AND I BELIEVE THE TREASURER, THE COMMISSIONER OF REVENUE, PROVIDE RELIEF OR ADDED RELIEF ITEMS TO THAT, AND THE TREASURER'S OFFICE SUPPLIED PREPAYMENTS.
SO THE BILL PREPARATION IS IN THE WORKS.
WE WILL MONITOR REVENUE COLLECTIONS AS WE ALWAYS DO.
WE TRY TO ACCURATELY OR AS ACCURATELY FORECAST AS WE CAN.
[01:00:03]
OUR PUBLIC SERVICE CORPORATION TAXES WERE ABOUT 6.4% HIGHER THAN WE BUDGETED.I BELIEVE THAT WAS BASED ON SOME SOLAR PROPERTY ACTIVITIES.
OUR COLLECTIONS WERE A LITTLE BIT HIGHER THAN WHAT WE HAD ESTIMATED AND WE DID INCREASE THAT REVENUE PROJECTION FOR 24 ALSO BASED ON SOLAR ACTIVITIES.
I WON'T GO THROUGH ALL OF THESE.
THIS SLIDE IS A LITTLE BIT DIFFICULT TO READ, BUT YOU DO HAVE A HARD COPY IN YOUR PACKET.
PERSONAL PROPERTY TAX COLLECTIONS.
AGAIN, WE WERE ACCURATE WITHIN 2.2% OF OUR TARGETED BUDGETED PROJECTION.
WE DID COLLECT SOME MOTOR VEHICLE LICENSE FEES EVEN THOUGH THAT REVENUE STREAM WAS ELIMINATED AND THAT WAS FROM DELINQUENT TAX COLLECTIONS WHERE THE DELINQUENT TAXPAYERS STILL OWED THAT FEE.
WE COLLECTED SLIGHTLY MORE THAN WE BUDGETED BY ABOUT 7%.
WE ACTUALLY EXCEEDED OUR BUDGET TARGET BY 34%.
MACHINERY AND TOOLS TAX WE COLLECTED HIGHER THAN WE HAD BUDGETED.
WE ARE CONSERVATIVE IN WHAT WE BUDGET.
OTHER NOTABLE ITEMS PERMITS 33% HIGHER THAN WHAT WE BUDGETED.
BUT AGAIN, VERY BUSY IN THE OFFICE OF COMMUNITY DEVELOPMENT AND CODE COMPLIANCE.
PLANNING FEES WERE RIGHT ON TARGET.
EMS TRANSPORT FEES WERE 16% HIGHER THAN WHAT WE HAD BUDGETED.
WE CONSERVATIVELY BUDGETED THOSE BASED ON OUR COVID ACTIVITY, IF YOU WILL.
I KNOW THE NUMBER OF CALLS WAS DOWN DURING COVID.
WE ARE RECOVERING AS WE ARE WITHIN PARKS AND REC.
PENALTY AND INTEREST BECAUSE WE DID NOT OFFER A WAIVER AS WE HAD IN PAST YEARS THROUGH AUGUST 31ST.
THOSE COLLECTIONS WERE SIGNIFICANTLY HIGHER, 65% MORE THAN WHAT WE HAD TARGETED IN THE BUDGET.
INTEREST REVENUE HAS RECOVERED.
BUT INTEREST RATES, AS YOU WELL KNOW, ARE ALSO UP.
WE FELL SHORT IN A FEW ITEMS SLIGHTLY BELOW IN OUR MOBILE HOME TAX, WHICH IS TAXED AT THE REAL ESTATE PROPERTY TAX RATE, OUR CREDIT CARD CONVENIENCE FEE. WE BUDGETED AMOUNT BUT THEN WERE LATE STARTING IT AND THEN WE CURTAILED IT DURING THE YEAR BECAUSE WE CHANGED OUR THIRD PARTY PAYMENT PROCESSOR AND ARE NO LONGER BEING THE MIDDLEMAN FOR THAT CREDIT CARD CONVENIENCE FEE.
THAT CONVENIENCE FEE IS PAID DIRECTLY TO THAT THIRD PARTY PROCESSOR BY OUR TAX PAYERS.
THOSE REVENUES DIRECTLY TIE TO WHAT WE ARE SPENDING.
SO SO JUST OUR CSA REVENUE, WE HAVE SOME POSSIBLE ADJUSTMENTS.
WE WILL BE COLLECTING AN ADDITIONAL 3900 FROM CSA REAL ESTATE AND PERSONAL PROPERTY TAX REVENUES.
WE ARE STILL DOING DETAILED REVIEWS AND WE HAVE TO DO SOME UNCOLLECTED WRITE OFFS. SO THERE WILL BE A SLIGHT ADJUSTMENT TO SOME OF THE NUMBERS THAT YOU'VE SEEN AND WE ARE STILL SEEING A TRICKLE IN OF SOME FY 23 INVOICES.
WE ACTUALLY RECEIVED SOME INVOICES FOR A TOWER SITE THAT WE HAD NOT BEEN RECEIVING THROUGHOUT FY 23 VERY RECENTLY, ABOUT $6,300 WORTH.
SO AGAIN, THE NUMBERS THAT I'M GIVING YOU ARE PRELIMINARY YEAR END ADJUSTMENTS ARE STILL UNDERWAY.
UTILITIES SHOWING A SLIGHT OPERATING LOSS FOR THE YEAR.
WE DIDN'T GET OUR MARCH APRIL BILL UNTIL AUGUST.
SO WE ARE IMPATIENTLY AWAITING THAT FINAL INVOICE FROM HOPEWELL.
WE HAD BEEN REPORTING TO YOU THROUGHOUT THE YEAR THAT OUR WATER AND SEWER OPERATING REVENUES WERE NOT COMING IN AS WE HAD FORECASTED IN THE UTILITIES BUDGET AND SHOULDN'T COME AS A SHOCK TO YOU THAT WE WERE A LITTLE BIT BELOW IN THOSE AREAS.
[01:05:07]
THE UTILITY DOES HAVE CASH RESERVES AND OVERALL, WHEN WE LOOK AT THE NON OPERATING, WE ARE RUNNING AN INCOME OR POSITIVE FOR THE YEAR.MR. HALTOM AND I HAVE A MEETING TOMORROW TO GO THROUGH HIS ASSETS FOR THE FISCAL YEAR.
JUST TO GIVE YOU A BRIEF UPDATE ON CAPITAL PROJECTS, OF COURSE, OUR RADIO PROJECT, WE DID PAY THE FINAL INVOICE TO L3 HARRIS AND WE MAY BE BRINGING YOU ONE MORE REQUEST TO USE THOSE BOND PROCEEDS TO BUY A PIECE OF SOFTWARE FOR THE EMERGENCY COMMUNICATIONS CENTER, PROBABLY AT YOUR 2ND OCTOBER MEETING.
BUT AFTER THAT, WE WOULD LIKE TO HOLD ON TO THE REMAINING OF THOSE BOND PROCEEDS TO PAY FOR A YEAR OF THAT ANNUAL MAINTENANCE FEE, WHICH IS IN THE $565,000 RANGE.
JUST TO MENTION, THE GARAGE RENOVATION PROJECT IS PRETTY WELL WRAPPED UP.
THE WE WILL BE BRINGING YOU AT A FUTURE MEETING.
CIRCUIT COURT RENOVATIONS ARE UNDERWAY.
WE ARE HOPEFUL THAT THOSE RENOVATIONS WILL MOVE ALONG QUICKLY.
THINGS SEEM TO BE MOVING ALONG FAIRLY WELL.
AND JUST TO MENTION THE FUEL FOCUS SOFTWARE, THAT PROJECT IS UNDERWAY AS WELL.
THE IMPLEMENTATION HAS STARTED AND MR. TALMAGE, I'M SURE WILL BE BEFORE THE BOARD AT SOME POINT IN THE NEAR FUTURE PROVIDING AN UPDATE.
A SCHOOL CAPITAL PROJECTS IN COMMUNICATION.
I KNOW THE MIDDLE ROAD ELEMENTARY SCHOOL PROJECT IS COMPLETE.
OBVIOUSLY OUR STUDENTS ARE ATTENDING THAT.
I THINK THERE ARE SOME PUNCH LIST ITEMS AND SOME RETAINAGE YET TO PAY ON THAT PROJECT AS WELL.
THE MOST RECENT ITEM ON HERE WAS WHAT THE BOARD APPROVED AT YOUR DURING YOUR SEPTEMBER BOARD, ONE OF YOUR SEPTEMBER BOARD MEETINGS RELATED TO THE STATE CONSTRUCTION FUNDS.
WE ENDED IT LOOKS LIKE WE ENDED THE YEAR AT A NEGATIVE.
HOWEVER, THAT IS BECAUSE OF PLANNED USE OF FUND BALANCE OF $778,000.
WE ALSO APPROPRIATED SOME TOURISM FUND FUND BALANCE FOR A PICKLEBALL COURT RENOVATION, AND THEN WE TRANSFERRED 311,000 FOR THE VDOT PARTNERSHIP TO MAKE THE ROAD IMPROVEMENTS AT SCOTT PARK.
WE BUDGETED 1.4 MILLION MEALS TAX.
WE ACTUALLY COLLECTED NEARLY 1.8, ABOUT 100,000 MORE THAN WE COLLECTED LAST YEAR.
AND WE ARE SHOWING A FAVORABLE REVENUES OVER EXPENDITURES OF ABOUT $790,000.
SO THAT TAX COLLECTION WAS QUITE HEALTHY FOR THE YEAR.
RCJA, WE DID END THE YEAR WITH REVENUES SLIGHTLY UNDER EXPENDITURES WHICH WAS PLANNED.
WE PLANNED ON USING 90, WE ACTUALLY USED 76.
SO SO THAT FUND OPERATED AS EXPECTED.
SORRY. WHAT'S IT COST TO MANAGE THAT PROGRAM A YEAR? WE'RE NOT PAYING ANYTHING TO MANAGE IT.
NO, SIR. THERE IS NO DIRECT PAYMENT TO THAT VENDOR.
OKAY. IT'S ALL FUNDED OUT OF THIS.
YES, SIR. I JUST WANT TO CLARIFY.
[01:10:04]
HEALTH INSURANCE FUND.IN FY 23, OUR PREMIUMS COLLECTED DID EXCEED CLAIMS PAID OUT BY ABOUT $37,000.
THE SCHOOL'S ACTIVITY NETTED TO ABOUT $63 A DEFICIT FOR THE YEAR, AND THEY DID APPLY $386,000 OF THEIR FY 22 CARRYOVER TO BEGIN MAKING THE CUMULATIVE SCHOOL DEFICIT WHOLE.
AT SEPTEMBER 15TH THE SCHOOL DEFICIT WAS JUST OVER $113,000, AND OUR PREMIUMS TO CLAIMS WERE $37,000 TO THE GOOD.
THE JUNE 30TH FUND BALANCE IS SHOWN AT THE BOTTOM SCHOOL COUNTY SPLIT.
YEAR END JOURNAL ENTRIES, OF COURSE, ARE STILL UNDERWAY.
OUR REVENUE ACCRUALS ARE STILL BEING VALIDATED.
BUT JULY THROUGH SEPTEMBER COLLECTIONS HAVE BEEN POSTED BACK TO 2023, ABOUT $4.7 MILLION WORTH.
THERE ARE POSSIBLE EXPENDITURE ADJUSTMENTS AND ADJUST ADDITIONAL INVOICES COMING IN.
WE ACTUALLY HAD A WORKERS COMP AUDIT TODAY AND THE RESULTS OF THAT ARE PENDING.
OUR FINAL AUDIT IS SCHEDULED FOR THE WEEK OF HALLOWEEN, OCTOBER 30TH, AND WE DO HOPE TO GET OUR AUDITED AUDIT REPORT DONE BY NOVEMBER 30TH. AND WE'LL BE PROVIDED TO YOU AT THE DECEMBER BOARD MEETING.
WE WILL CONTINUE TO MONITOR REVENUE COLLECTIONS FOR THIS FISCAL YEAR, OF COURSE, AND SPENDING WE WILL BE BRINGING TO YOU AT PROBABLY YOUR 2ND OCTOBER MEETING THE DETAILS OF THE SEPTEMBER GENERAL ASSEMBLY SPECIAL SESSION.
ANY AMENDMENTS THAT WE NEED TO MAKE TO THIS CURRENT YEAR BUDGET.
WE ARE HOPING TO GET SOME DETAILED INFORMATION FROM THE COMP BOARD ON MONDAY.
AND WE ALSO NEED TO GET INFORMATION FROM DCJ FOR RIVERSIDE CRIMINAL JUSTICE AGENCY AND ANY ADDITIONAL POLICE MONIES THAT MIGHT BE ON TAP HOUSE BILL 599 SPECIFICALLY, AND NEED TO HAVE SOME CONVERSATION WITH MISS JUDGE ON HER STATE INCREASES ONCE THE STATE DEPARTMENT OF SOCIAL SERVICES MAKES THOSE AVAILABLE.
AND OF COURSE, WE ARE GEARING UP FOR FY 25 BUDGET.
I AM HAPPY TO ANSWER ANY QUESTIONS THAT YOU MAY HAVE ON THE FINANCIAL REPORT.
THANK YOU. LOOKS LIKE WE WERE VERY POSITIVE.
MR. BROWN, ANY COMMENTS, SIR? NO, SIR. THANK YOU.
YES, SIR. SO ABSENT A SECOND DEPUTY COUNTY ADMINISTRATOR, I'M ALSO GOING TO GIVE YOU AN ANNUAL REPORT OR AN UPDATE ON OUR ANNUAL STRATEGIC ANNUAL PRIORITIES.
AS YOU KNOW, THE BOARD ADOPTED A FIVE YEAR STRATEGIC PLAN IN SEPTEMBER.
SO THIS IS DIFFICULT TO READ, BUT YOU DO HAVE A HANDOUT IN YOUR PACKET.
I'M NOT GOING TO REREAD THEM ALL TO YOU.
SO THESE INFRASTRUCTURE GOALS RELATE TO PROVIDING WATER AND WASTEWATER TO NEW AND EXISTING BUSINESSES AND RESIDENTS.
HOWEVER, MR. HALTOM DID LET US KNOW THAT THAT DATE IS TARGETED NOW FOR APRIL OF 2024 RATHER THAN JANUARY.
[01:15:07]
ALSO WITH A STRATEGIC GOAL, 1.4, THAT ROUTE 156 TANK AND BOOSTER PRELIMINARY ENGINEERING REPORT IS COMPLETE. SO SO YOU CAN READ WHAT OUR PROGRESS IS ON THOSE, WHAT THE PROJECTS IDENTIFIED ARE.MR. HALTOM IS WELCOME TO CHIME IN WITH ANY COMMENTS HE MAY HAVE.
BUT AGAIN, THESE WERE THE STRATEGIC PRIORITIES.
THE NEXT ITEMS RELATE TO HIGH SPEED INTERNET.
I KNOW MR. JABRI HAS BEEN WORKING HARD AND WILL BE BRINGING TO YOU AT A FUTURE MEETING OUR AUTHORITY TO APPLY FOR A VATI GRANT THROUGH INFORMATION AND TECHNOLOGY.
I KNOW THAT A REPRESENTATIVE FROM PRINCE GEORGE CO-OP HAS BEEN BEFORE YOU RECENTLY AND HAS PRESENTED INFORMATION ON THE CHALLENGES OF HOW CERTAIN HOUSEHOLDS ARE IDENTIFIED AS HAVING ACCESS TO HIGH SPEED INTERNET, EVEN THOUGH THOSE THAT ACCESS COULD COST THEM $50,000.
SO THOSE CHALLENGES REMAIN ONGOING.
MR. JABRI, OF COURSE, AGAIN, WILL BE BEFORE YOU TO TALK ABOUT APPLYING FOR A VATI GRANT.
WE HAVE BUDGETED THE LOCAL MATCH IN OUR CURRENT YEAR BUDGET.
THEN WE ALSO HAD A COUPLE OF GOALS RELATED TO TRASH DISPOSAL.
I KNOW WE WERE WORKING ON A SECOND CONVENIENCE STATION AND THAT WORK WAS CURTAILED BY THE BOARD BECAUSE OF EXORBITANT COST ESTIMATES FOR THAT PROJECT COMPLETION. ADDITIONALLY, WE'VE DONE JUST SOME PRELIMINARY RESEARCH ON A NO COST TRASH SOLUTIONS AND TALKING WITH OUR COLLEAGUES IN DINWIDDIE COUNTY TO PUT IN PLACE WHAT THEY HAVE IN PLACE TODAY.
IT WOULD TAKE ABOUT A MILLION AND A HALF TO $2 MILLION INVESTMENT TO DO THE NUMBER OF SITES THEY HAVE, BOTH SMALL AND LARGE, JUST BASIC.
AND THEN THEY ALSO PAY A NUMBER OF PART TIME STAFF TO MAN THOSE SITES.
SO NO RESOURCES HAVE BEEN BUDGETED IN THIS CURRENT YEAR BUDGET.
BUT BUT THAT IS A PRELIMINARY ESTIMATE.
ECONOMIC DEVELOPMENT AND PROSPERITY.
THESE STRATEGIC GOALS RELATE TO PREPARATION OR DOING AN EXIT 45 INFRASTRUCTURE IMPROVEMENTS.
A NEW WELL IS PLANNED AT EXIT 45.
AND I KNOW THAT MR. HALTOM IS BRINGING A I BELIEVE WE'VE PUT THAT OUT TO BID.
THE BIDS CAME IN HIGH AND WE ARE SEARCHING FOR ALTERNATE SOLUTION.
GROCERY STORE AND SIT DOWN RESTAURANT IS A LONG TERM GOAL BY 2026.
I KNOW THAT A PRO FORMA HAS BEEN DONE AND RETAIL STRATEGIES OUTREACH HAS BEEN COMPLETED.
WATER AND SEWER CAPACITY SHORT TERM AVAILABLE AT THE PRINCE GEORGE INDUSTRIAL SITE.
TWO OF FOUR PROJECTS AS OUTLINED IN THE FIRST PAGE OF THIS RECAP, OUR SHORT TERM SOLUTION FOR THAT.
THEN THERE ARE TIERED OR STAGGERED GOALS OF ADDING BUSINESSES TO THE INDUSTRIAL AREA.
OF COURSE, WE DID HIRE A FULL TIME PLANNING DIRECTOR.
THAT WAS PART OF YOUR ADOPTED FY 24 BUDGET.
AND MR. BALDWIN WILL BE BRINGING TO YOU A REQUEST TO AWARD A CONTRACT TO THE BERKELEY GROUP TO COMPLETE OUR COMPREHENSIVE PLAN UPDATE AND LAND USE ORDINANCE.
AGAIN, THE TARGETED DATE IN THIS DOCUMENT WAS UNREALISTIC BASED ON THE SCOPE AND THE MAGNITUDE OF THE UPDATES, AND THAT FINAL PLAN, AS HE INDICATED, WOULD BE TARGETED CLOSER TO JUNE 30TH OF 2025.
THEN OUR FINAL AREA IS GOOD GOVERNANCE.
SO WE DID DO A PHASE ONE OF AN ORGANIZATIONAL REVIEW AND STAFFING LEVEL STUDY.
HOWEVER, THE BOARD DID NOT MOVE FORWARD WITH PHASE TWO IN THIS FISCAL YEAR.
[01:20:09]
TWO. SO STRATEGIC GOAL 4.16 WAS TO HIRE A PUBLIC INFORMATION OFFICER.THE 4.17 24 HOUR RESPONSE TO CITIZENS.
THE NEW PIO DOES FIELD MANY CITIZEN CALLS AND HAS PUT A CONTACT US BUTTON ON OUR WEB PAGE, AND WE ARE WORKING ON STREAMLINING THE CITIZEN RESPONSE.
4.18 IS TO BECOME A CUSTOMER FOCUSED AND PERFORMANCE DRIVEN ORGANIZATION.
THE BOARD DID RECENTLY APPROVE AN AWARD OF CONTRACT TO DO PHASE ONE OF DEPARTMENT STRATEGIC PLANS.
MR. STOKE AND I ACTUALLY HAD AN IMPLEMENTATION MEETING WITH MANAGING RESULTS TODAY, AND THAT WORK WILL BEGIN IN OCTOBER WITH OUR THREE DEPARTMENTS THAT ARE EARMARKED FOR THIS FISCAL YEAR, WHICH ARE HUMAN RESOURCES, PARKS AND RECREATION AND FIRE AND EMS. SO THAT IS MY BRIEF UPDATE OF OUR ANNUAL STRATEGIC GOALS TO PROVIDE YOU WITH WHERE WE ARE ON THE COMPLETION OF THOSE GOALS. I'M HAPPY TO ANSWER ANY QUESTIONS THAT YOU MAY HAVE WITH A LITTLE HELP FROM MY FRIENDS.
THANK YOU. COMMENTS OR QUESTIONS FOR MS. DREWRY. I'M GOOD.
THANK YOU. THANK YOU. AS ALWAYS, MR. BROWN. I'M GOOD, SIR.
THANK YOU. THANK YOU, MR. BROWN. LOOKS LIKE YOU DID AN EXCELLENT JOB THERE, MS. DREWRY WITH OUR STRATEGIC PLAN UPDATE.
I THANK YOU. I WE HAD A LOT OF HELP.
I DO NEED TO GIVE A SHOUT OUT TO JACKIE LIPFORD, OUR PUBLIC INFORMATION OFFICER.
SO SHE DID A GREAT JOB OF TAKING THAT INFORMATION AND MAKING IT A LOT EASIER TO LOOK AT.
YES, SIR. AND MR. CHAIRMAN, SHE CAN'T GO ANYWHERE FOR AT LEAST THE NEXT FIVE YEARS.
YES, CORRECT. [LAUGHTER] YOU ALL RIGHT? THANK YOU. SURE.
OKAY, MISS DREWRY, WHILE YOU'RE THERE? YEAH, WHILE I'M HERE.
WE'RE MOVING. WELL, WE DON'T HAVE ANY POSTPONED ITEMS, SO MOVING RIGHT ALONG TO A1, MA'AM?
[ORDER OF BUSINESS ]
YES, SIR. GOOD EVENING AGAIN.THE NEXT ITEM IS A SCHOOL REQUEST TO APPROPRIATE $59,746 OF SCHOOL NUTRITION FUND BALANCE TO THE FY 23 BUDGET.
THE SCHOOL DIVISION TOOK THIS ITEM TO THEIR SCHOOL BOARD ON SEPTEMBER 11TH AND IS ASKING FOR AN OFFICIAL APPROPRIATION TO MAKE THAT FY 23 BUDGET MATCH OR EXCEED WHAT WAS ACTUALLY EXPENDED IN FY 23.
FROM DISCUSSIONS WITH THE SCHOOL FINANCE DIRECTOR AND LISTENING TO THEIR MEETING ON SWAGIT BONUSES THAT WERE PROVIDED TO ALL SCHOOL EMPLOYEES DURING FY 23, WHICH WERE NOT BUDGETED AND CAUSE THAT FUND TO SPEND MORE THAN WHAT WAS BUDGETED. SO THE REQUEST IS TO MAKE THAT FUND WHOLE, TO APPROPRIATE THE SCHOOL NUTRITION FUND FUND BALANCE TO MAKE THAT WHOLE AND THE FUND BALANCE IS ADEQUATE FOR THAT APPROPRIATION. OKAY.
QUESTIONS FOR MS. DREWRY ON THAT.
I THOUGHT I READ IT. GO AHEAD.
GO AHEAD. GO AHEAD, MR. BROWN. NO, GO AHEAD.
BUT FROM WHAT I UNDERSTAND, THAT FUND MONIES CAN BE USED FROM THAT FUND TO OFFSET BONUSES AND STUFF FOR THE NUTRITIONAL WORKERS.
I GUESS MY QUESTION IS FOR WHAT WAS TAKEN OUT OF THAT FUND, WAS THAT BEYOND THOSE WORKERS, WAS IT ALSO FOR SCHOOL TEACHERS? BECAUSE AGAIN, I'M NOT SCHOOL TEACHERS DESERVE EVERYTHING THAT THEY GET AND MORE, BUT I'M JUST ASKING BECAUSE I WANT TO MAKE SURE THAT WHEN FUNDS ARE BEING PULLED FROM VARIOUS CATEGORIES, THAT THEY'RE ACTUALLY GOING, YOU KNOW, THEY'RE BEING USED TO TAKE CARE OF OUR TEACHERS.
[01:25:07]
BUT IF IT'S THE NUTRITIONAL FUND AND THE WAY IT READS IS THAT IT'S FOR THE NUTRITIONAL WORKERS AND STUDENTS THAT ARE PART OF THAT.JUST WANTED TO MAKE SURE THAT WAS MY QUESTION.
YES, SIR. AND I'M GETTING INDICATION FROM DR.
PENNYCUFF AND MISS BARNES THAT IT WAS STRICTLY FOR SCHOOL NUTRITION WORKERS, THOSE CAFETERIA WORKERS WITHIN THE SCHOOL AND THE SCHOOL NUTRITION WORKERS AT THE SCHOOL BOARD OFFICE THAT DEAL WITH THAT.
THANK YOU. ALL RIGHT. THANK YOU.
OTHER QUESTIONS? I'M GOOD. THAT WAS MY QUESTION.
ALL RIGHT. THAT WAS THE SAME QUESTION.
ALL RIGHT. THAT'S ALL THE QUESTIONS WE HAVE.
SO WITH THAT IN MIND, THERE'S A RESOLUTION PROVIDED TO MAKE THAT CAFETERIA NUTRITION FUND WHOLE AGAIN. SO MOVED, MR. CHAIRMAN. THANK YOU, MR. BROWN. DO WE HAVE A SECOND? I SECOND. MISS WAYMACK.
MR. BROWN AND MISS WAYMACK, ANY OTHER QUESTIONS? ANY COMMENTS? HEARING NONE. CALL THE ROLL, PLEASE.
THANK YOU. THANK YOU, MS. DREWRY. A2 IS RESOLUTION TO REVISION OF THE PERSONNEL POLICY, AND I THINK THAT'S MRS. HURT.
GOOD EVENING. SO I'M COMING BEFORE YOU WITH A PROPOSED REVISION TO THE COUNTY'S PERSONNEL POLICY, SECTION 19 ENTITLED OUTSIDE EMPLOYMENT. DURING RECENT DISCUSSIONS, WE'VE DETERMINED THAT THERE IS REALLY NO WAY THAT THE COUNTY CAN MANAGE OUTSIDE EMPLOYMENT AND SECONDARY EMPLOYMENT AND THE BURDEN TO APPROVE IT HAS BEEN LYING ON OUR COUNTY ADMINISTRATOR, WHICH WE JUST ABSOLUTELY DON'T FEEL THAT IS SHOULD BE THE CASE.
SO WE HAVE REVISED OUR POLICY TO CLARIFY THAT THE EMPLOYEE TO THE EMPLOYEES THAT WORK CANNOT BE PERFORMED DURING THEIR WORK HOURS AND SECONDARY EMPLOYMENT SHOULD NOT CREATE CONFLICT OF INTEREST OR INTERFERE WITH THEIR ABILITY TO DO THEIR JOB FOR THE COUNTY.
EMPLOYEES ARE EXPECTED TO PERFORM ALL FUNCTIONS OF THEIR POSITIONS AND THAT DOES INCLUDE ON CALL CALL OUT SPECIAL CIRCUMSTANCES SUCH AS PARKS AND RECREATION, WHO MAY NEED TO DO FLEXIBLE SCHEDULES IN THE EVENING OR CHANGE GAMES, WHATEVER THEIR PRIMARY DUTIES ARE FOR THEIR POSITION.
THAT ALSO DOES INCLUDE EMERGENCY SITUATIONS THAT MAY ARISE WITHIN THE COUNTY.
BUT WE DID ADD SOME OF THAT LANGUAGE INTO THIS POLICY AS WELL, JUST TO REITERATE.
I'M HAPPY TO ANSWER ANY QUESTIONS.
IF YOU'RE WORKING PART TIME SOMEWHERE ELSE AND THERE'S AN EMERGENCY, YOU NEED TO GET YOUR RESPONSIBILITY TO THE COUNTY, CORRECT? AND IT WON'T IN ANY WAY PUT AN ADDITIONAL BURDEN ON OUR COUNTY ADMINISTRATOR.
RIGHT. SO WITH THAT IN MIND, IF THERE'S NO OTHER QUESTION.
MR. BROWN ANY QUESTIONS? NO QUESTIONS FOR ME, SIR.
ALL RIGHT. WITH THAT IN MIND, I'LL ENTERTAIN A MOTION TO PASS THE RESOLUTION AS PRESENTED.
SECOND. A MOTION AND A SECOND.
ANY COMMENTS? HEARING NONE. CALL THE ROLL, PLEASE.
NEXT WE HAVE A RESOLUTION TO ACCEPT AN APPROPRIATION OF $250,000 VIRGINIA DEPARTMENT OF HEALTH DRINKING WATER STATE REVOLVING FUND FOR LEAD SERVICING [INAUDIBLE].
THANK YOU AGAIN, MR. CHAIRMAN.
AND I'M GLAD TO FINALLY COME UP HERE WITH SOME GOOD NEWS.
AND FIRST OF ALL, I WANT TO APOLOGIZE.
I ATTACHED THE WRONG IA FORM TO THE INFORMATION I SENT MISS KNOTT TO INCLUDE IN YOUR PACKET.
SO BEFORE THE MEETING WE UPDATED THAT IA WHICH PRIMARILY SHOWS THE DIFFERENCE.
THE PRIMARY DIFFERENCE IS SHOWING THE APPROPRIATION INFORMATION.
BUT FIRST, I JUST WANT TO TALK ABOUT JUST REAL QUICK.
OBVIOUSLY, BACK IN FEBRUARY, WE RECEIVED BOARD'S AUTHORIZATION TO APPLY FOR FUNDING FROM THE VIRGINIA DEPARTMENT OF HEALTH'S DRINKING WATER REVOLVING FUND LOAN REVOLVING FUND.
[01:30:02]
AND WE APPLIED TO USE THAT FUNDING FOR THE LEAD SERVICE LINE SURVEY.SO WE'RE HAPPY TO SAY THAT WE DID RECEIVE AN INITIAL FUNDING OFFER LETTER FROM VDH IN THE AMOUNT OF $250,000, AND WE'LL BE ABLE NOW TO HIRE THE NECESSARY CONSULTANTS TO PERFORM NOT ONLY THE FIELD WORK, BUT ALSO THE TASK OF PUTTING TOGETHER AN INVENTORY AND A PLAN TO REPLACE ANY LEAD SERVICE LINES THAT ARE IDENTIFIED.
SO WE'RE EXTREMELY HAPPY AND WE HOPE THAT THE BOARD WILL BE WILLING TO ACCEPT THIS AWARD AND APPROPRIATE THE APPROPRIATE FUNDS AS SHOWN IN THE RESOLUTION, AND I'D BE HAPPY TO TAKE ANY QUESTIONS REGARDING IT.
ENTERTAIN A MOTION TO PASS THE RESOLUTION.
AND A SECOND FROM MS. WAYMACK. ANY OTHER QUESTIONS? HEARING NONE. CALL THE ROLL, PLEASE.
THANK YOU. THANK YOU, MR. HALTOM. THANK YOU. IF I MAY, I JUST WANTED TO MENTION GIVE A SHOUT OUT TO MISS RACHEL LUMPKIN.
SO I WANT TO GIVE HER A LOT OF CREDIT.
WELL, THAT'S GREAT. THANK YOU FOR THAT.
THANK YOU. NEXT WE HAVE A RESOLUTION.
AFFIRMING COMMITMENT TO FUND LOCALLY SHARE OF JEFFERSON PARK ROAD MIDDLE ROAD.
WE'VE HEARD QUITE A BIT ABOUT THIS, I REALIZE.
SO, MR. BALDWIN. THANK YOU AND GOOD EVENING ONCE AGAIN.
I'LL BE BRIEF SINCE YOU WERE FULLY BRIEFED AT YOUR MEETING ON THE 12TH OF SEPTEMBER BY MR. STOKE. AS WAS DISCUSSED AT THE TIME, WE'RE CONTINUING TO WORK TO TRY TO CLOSE THE FUNDING GAP FOR THE MIDDLE ROAD JEFFERSON PARK ROAD ROUNDABOUT PROJECT.
AND ONE OF THE ITEMS THAT WAS DISCUSSED AT YOUR LAST MEETING WAS THE POTENTIAL FOR GETTING REVENUE SHARING FUNDS OR AT LEAST SUBMITTING AN APPLICATION TO TRY TO COMPETE FOR REVENUE SHARING FUNDS.
WHAT YOU HAVE BEFORE YOU TONIGHT IS REALLY THE AUTHORIZATION TO PROCEED WITH THAT PROCESS AND THE COUNTY'S COMMITMENT TO FUND ITS SHARE OF THE REVENUE SHARING AMOUNT, WHATEVER THAT MAY BE. RIGHT NOW, WE'RE ASSUMING WE'LL HAVE GOOD LUCK WITH THIS.
OUR STP FUNDS FROM THE MPO THAT MR. STOKE HAD MENTIONED LEAVES THE PROJECT A LITTLE OVER $1.9 MILLION SHORT.
SO THIS IS, I BELIEVE, $960,000 ROUNDABOUT FOR THE REVENUE SHARING PIECE FOR EACH SIDE AT 50 50.
YEAH, WE CERTAINLY HAVE HEARD QUITE A BIT OF INFORMATION FROM VDOT, MR. STOKE AND YOURSELF NOW.
SO I THINK IS THERE ANY FURTHER QUESTIONS ABOUT THIS? JUST COMING UP TO VOTE OUR NEXT MEETING.
OF COURSE. MR. WEBB IS OUR REPRESENTATIVE AT THE MPO.
SO WE HAVE A RESOLUTION TO PASS.
IS THAT CORRECT? SO ENTERTAIN A MOTION TO PASS THIS RESOLUTION AS PRESENTED.
SECOND. A MOTION AND A SECOND TO PASS THE RESOLUTION.
ANY QUESTIONS, MR. BROWN? NO, SIR.
ALL RIGHT. NEXT, WE HAVE A RESOLUTION TO AWARD A CONTRACT, ONE YEAR SERVICE TO PREPARE A COMPREHENSIVE PLAN AND LAND USE ORDINANCE. AND I THINK.
MR. BALDWIN, YOU'RE ON THE LINE AGAIN, SIR.
AS WE DISCUSSED, THIS PROPOSED CONTRACT WITH THE BERKELEY GROUP IS A TWO YEAR PROCESS.
SO IN THIS CONTRACT WHAT WE WERE DOING IS STARTING AT LEAST GETTING THE FIRST YEAR OF THE CONTRACT APPROVED WITH THE FIRST YEAR FUNDING AVAILABLE AND WITH THE REQUIREMENT TO COME BACK TO THE BOARD DURING YOUR FY 25 BUDGET FOR THE REMAINING AMOUNT.
ANY QUESTIONS? IF NOT ENTERTAIN A MOTION TO PASS THIS RESOLUTION, NOT TO EXCEED A CONTRACT, NOT TO EXCEED $80,000 FOR THE FIRST YEAR,
[01:35:09]
115 TOTAL.DO WE HAVE A SECOND? I SECOND.
ANY QUESTIONS? CALL THE ROLL, PLEASE.
MRS. WAYMACK? YES, MR. BROWN. YES.
A6 IS A RESOLUTION APPROPRIATE $72,886.
IT'S $44,973 INCREASE OVER FOR 2024.
CHIEF EARLEY AND I WORKED ON THIS PARTICULAR REQUEST TOGETHER.
THOSE INSURANCE PROCEEDS ARE NOT ENOUGH TO REPLACE THAT VEHICLE WITH A NEW VEHICLE.
IN AUGUST, WE RECEIVED NOTIFICATION FROM THE DEPARTMENT OF CRIMINAL JUSTICE SERVICES OF OUR FY 24 HOUSE BILL 599 POLICE REVENUES.
THAT REVENUE ESTIMATE WAS $44,973 MORE THAN WHAT WE ALREADY INCLUDED IN THE ADOPTED FY 24 BUDGET.
SO WE ARE ASKING THAT THOSE AMOUNTS BE APPROPRIATED.
THEY TOTALED TOGETHER $72,886.
WE WOULD LIKE TO USE $42,752 FOR A REPLACEMENT VEHICLE FOR THE VEHICLE THAT WAS TOTALED.
AND TO ADDRESS HIS ONGOING STAFFING CHALLENGES.
WITH THAT IN MIND, IS THERE ANY QUESTIONS FOR MS. DREWRY TO EXPLAIN IT FURTHER? JUST MY ONLY QUESTION WOULD BE ON THOSE PART TIME WAGES.
WE'RE JUST TALKING ABOUT, OVERTIME OR SOMETHING LIKE THAT.
IT'S NOT CHANGING BASE SALARIES, CORRECT? NO, SIR. IT'S PROBABLY INCREASING THE NUMBER OF PART TIME HOURS SOME OF HIS EXISTING PERSONNEL ARE WORKING.
OKAY. I ONLY ASK BECAUSE IF IT WAS CHANGING BASE SALARIES, THEN IT'S CHANGING OUR BASELINE.
NO, SIR, IT'S NOT A PERMANENT CHANGE.
ANY OTHER QUESTIONS? HEARING NONE. I'LL ENTERTAIN A MOTION TO PASS A RESOLUTION [INAUDIBLE].
IF THERE'S NO QUESTIONS THEN CALL THE ROLL.
A7 IS A RESOLUTION PROPOSED REVISION TO PRINCE GEORGE'S COUNTY ADMINISTRATIVE POLICY.
MS. DREWRY. YES, SIR. GOOD EVENING AGAIN.
WE'RE BRINGING TO YOU A REQUEST TO AMEND OUR PROCUREMENT POLICY TO ALLOW US SOME FLEXIBILITY IN PURCHASING USED VEHICLES AND EQUIPMENT.
AS YOU KNOW, THE VEHICLE MARKET IS UPSIDE DOWN RIGHT NOW.
A LOT OF THINGS HAVE CONTRIBUTED TO THAT, STARTING WITH COVID.
THE VEHICLE INVENTORY, THE VEHICLE VALUES ARE THROUGH THE ROOF.
USED VEHICLE VALUES ARE HIGHER THAN THEY HAVE HISTORICALLY BEEN.
RIGHT NOW, OUR ONLY VIABLE OPPORTUNITY TO PURCHASE VEHICLES IS USING THE STATE CONTRACT.
AND THOSE STATE CONTRACT VENDORS ARE LIMITED TO OFFERING US VEHICLES THAT ARE NO OLDER THAN TWO MODEL YEARS OLD AND DON'T HAVE MORE THAN $30,000 MILES ON THEM.
[01:40:03]
AND THE VEHICLE THAT MEETS OUR NEEDS COULD BE A LITTLE OLDER, IT COULD BE HAVE A FEW MORE MILES ON IT THAN WHAT WE CAN BUY FROM STATE CONTRACT.WE ALSO CANNOT GET AN APPLES TO APPLES BID IF WE GO OUT TO BID TO BUY A USED VEHICLE.
TWO 2020, FORD EXPLORERS CAN HAVE VASTLY DIFFERENT NUMBERS OF MILES ON THEM.
SO OF COURSE, THE PRICE IS DIFFERENT.
SO WE ARE ASKING THIS EVENING THAT YOU ALLOW US TO MODIFY OUR PROCUREMENT POLICY AND ADD AN ENTIRE NEW SECTION, WHICH, OF COURSE, MISS ERARD HELPED MICHELLE JACKSON, OUR PROCUREMENT OFFICER, AND MYSELF WRITE THAT WOULD ALLOW US TO PURCHASE USED VEHICLES AND EQUIPMENT FOR UP TO 200,000 MILES.
$200,000 WITHOUT A COMPETITIVE PROCUREMENT.
THAT IS THE STATE THRESHOLD FOR SMALL PURCHASING LIMIT.
SO WE ARE ASKING FOR THAT FLEXIBILITY THAT COULD HELP US BUY MORE AFFORDABLE USED VEHICLES AND ALSO AFFORDABLE USED EQUIPMENT FOR THE GARAGE FOR UTILITIES WHEN USED EQUIPMENT AND VEHICLES ARE MORE AFFORDABLE AND PRACTICAL.
AND I'M HAPPY TO ANSWER ANY QUESTIONS THAT YOU MAY HAVE.
AND I'M SURE MS. ERARD IS AS WELL. ANY QUESTIONS FOR.
MR.. I'M OKAY WITH THE PROCESS.
IS SOMEBODY LIKE MR. TALMAGE OR SOMEBODY GOING TO BE INVOLVED AS FAR AS MAKING SURE WE'RE GETTING A GOOD DEAL? YES, SIR. WE ALWAYS CONSULT MR. TALMAGE WHEN WE ARE PURCHASING A VEHICLE OF ANY KIND.
SO, YES, SIR, HE IS INVOLVED IN THOSE DECISIONS.
OKAY. AND THAT WAS ONE OF THE FURTHER COMPLICATIONS IS THAT IN THE VEHICLE THAT WE WOULD LIKE TO PURCHASE NOW, WE ONLY WANT TO PURCHASE A VEHICLE THAT OUR GARAGE CAN SERVICE.
RIGHT? RIGHT. SO IT MAKES IT HARDER FOR US TO FIND WHAT WE WANT.
RIGHT. BUT HE'S WITH A USED VEHICLE HE'S GOT THE EXPERTISE TO SPOT THINGS AND CHECK THINGS OUT.
NOT A QUESTION. JUST A COMMENT.
I THINK IT'S A GOOD IDEA TO MAKE SURE THAT WE'RE GETTING THE BEST BANG FOR THE BUCK? YES, SIR. THANK YOU.
IF THERE'S NO OTHER QUESTIONS, I'LL ENTERTAIN A MOTION TO PASS A RESOLUTION.
ANY OTHER DISCUSSION? HEARING NONE. CALL THE ROLL.
MR. BROWN? YES. MRS. WAYMACK? YES.
NOW, WE HAVE ADDED A8, WHICH WAS THE DISCUSSION WE HAD EARLIER.
SO I DID PRESENT THE INFORMATION TO YOU EARLIER DURING YOUR WORK SESSION ON THE POSITION CONTROL CHART CHANGE THAT'S REQUESTED THAT WOULD CHANGE OUR CURRENT COMMUNITY DEVELOPMENT DEPUTY DIRECTOR TO BE THE DIRECTOR OF COMMUNITY DEVELOPMENT AND CODE COMPLIANCE AND THE DEPUTY COUNTY ADMINISTRATOR WOULD BECOME THE SOLE DEPUTY COUNTY ADMINISTRATOR RATHER THAN THAT TWOFOLD, DEPUTY COUNTY ADMINISTRATOR AND DIRECTOR OF COMMUNITY DEVELOPMENT, WE WOULD PROMOTE THE CURRENT INTERIM CHARLES HARRISON TO THE DIRECTOR OF COMMUNITY DEVELOPMENT AND HE WOULD RETAIN HIS TITLE OF BUILDING OFFICIAL.
THERE IS A RESOLUTION IN YOUR PACKET FOR THE CHANGE AND IT WOULD REQUIRE A BUDGET TRANSFER FROM COMMUNITY DEVELOPMENT TO COUNTY ADMINISTRATION IN THE AMOUNT OF $234,632. AND I'M HAPPY TO ANSWER ANY QUESTIONS.
IN THE RESOLUTION IT COVERS BOTH THE TRANSFER AND THE MOTION TO APPROVE THESE TWO THINGS.
ALL RIGHT. SO 1 RESOLUTION WILL COVER ALL OF WHAT YOU JUST SPOKE ABOUT.
ALL RIGHT. WITH THAT IN MIND I'LL ENTERTAIN A MOTION TO PASS THAT RESOLUTION.
SO MOVED. GOT A MOTION, AND A SECOND.
ANY FURTHER DISCUSSION? HEARING NONE. CALL THE ROLL, PLEASE.
MR. BROWN? YES. MRS. WAYMACK? YES.
OKAY. THAT COMPLETES OUR DOCKET FOR TONIGHT, I THINK OUR NEXT MEETING IS THE 10TH.
OCTOBER 10TH AT 5:00 AT THIS TIME.
SO ENTERTAIN A MOTION TO ADJOURN TO THE 10TH.
[01:45:04]
I MOVE THAT, WE ADJOURN? YES, MA'AM. I'LL SECOND.ANY DISCUSSION? HEARING NONE. CALL THE ROLL.
YES. MR. HUNTER? YES. MR. WEBB.
MEETING ADJOURNED. 8:07.
* This transcript was compiled from uncorrected Closed Captioning.