Sep 12, 2023 Regular Meeting

[CALL TO ORDER]

[00:00:02]

IT'S 6:00 ON THE 12TH OF SEPTEMBER.

THE BOARD OF SUPERVISORS MEETING IN ORDER CALLED TO ORDER.

CALL THE ROLL PLEASE.

MR. HUNTER HERE.

MR. WEBB HERE I AM FROM A REMOTE LOCATION IN DEEP CREEK, MARYLAND.

MR. BROWN HERE.

MR. CARMICHAEL HERE.

MRS. WAYMACK HERE.

DO WE NEED TO MAKE THIS MOTION NOW? SO MR. WEBB WOULD LIKE TO PARTICIPATE ELECTRONICALLY BECAUSE HE IS OUT OF TOWN.

MR. WEBB STATES THAT HE IS OUT OF TOWN.

SO HE JUST SAID THAT, RIGHT? YES. MR. WEBB, IF YOU WOULD JUST STATE THE REASON THAT YOU'RE NEEDING TO PARTICIPATE ELECTRONICALLY AND YOUR LOCATION AGAIN.

ALL RIGHT. I'M SORRY. I'M ON VACATION.

DEEP CREEK, MARYLAND. OKAY.

[INAUDIBLE] IS THERE A MOTION TO APPROVE? YEAH, MR. CHAIRMAN, I SO MOVE THAT WE APPROVE MR. WEBB'S ELECTRONIC PARTICIPATION IN THE SEPTEMBER 12TH, 2023 MEETING.

I HAVE A SECOND. SECOND.

A MOTION AND A SECOND.

ANY DISCUSSION? HEARING NONE. CALL THE ROLL PLEASE.

OKAY, NOW WE MOVE INTO CLOSED SESSION.

[CLOSED SESSION]

MR. CHAIRMAN.

I MOVE THAT THE BOARD GO INTO CLOSED SESSION UNDER THE FOLLOWING PROVISIONS OF THE VIRGINIA FREEDOM OF INFORMATION ACT AND FOR THE FOLLOWING PURPOSES.

ONE VIRGINIA CODE SECTION 2.2371 11 A1 DISCUSSION OR CONSIDERATION OF APPOINTMENTS AS FOLLOWS SOCIAL SOCIAL SERVICES ADVISORY BOARD.

CRATER PLANNING DISTRICT COMMISSION.

CRATER PLANNING.

THE DISTRICT COMMISSION EXECUTIVE COMMITTEE, GATEWAY REGION BOARD, AND JOHN TYLER ALCOHOL SAFETY ACTION PROGRAM.

OKAY. WE NEED A SECOND FOR THAT.

A SECOND. I SECOND.

CALL THE ROLL.

WE'RE IN CLOSED SESSION.

THE MEETING BACK TO ORDER.

SO WE'RE GOING TO GO INTO A WORK SESSION.

[WORK SESSION]

MISS SMITH. NICE TO MEET YOU.

LIKE MISS SMITH. GOOD EVENING.

GOOD EVENING. GOOD EVENING.

WE'RE GOING TO HAVE THE PRESENTATION HERE IN JUST A MINUTE.

ALL RIGHTY. ALL RIGHT.

AS YOU ALL ARE AWARE, THE COUNTY HAS APPLIED FOR VARIOUS FUNDING SOURCES TO CONSTRUCT A ROUNDABOUT AT THE INTERSECTION OF MIDDLE AND JEFFERSON.

YOU CAN CHANGE THAT SLIDE.

OH, THIS. SORRY.

HERE WE GO. ALL RIGHT.

THIS FIRST SLIDE SHOWS CONCEPT DESIGN FOR THE PROJECT, WHICH IS A SINGLE LANE ROUNDABOUT.

AS YOU CAN SEE, IT WILL HAVE THREE LEGS.

THIS SLIDE DOES NOTE THERE IS ONE PARCEL WHERE AN ENTRANCE WILL HAVE TO BE LOCATED, T HAT'S PARCEL FOUR.

THIS SLIDE IT SHOWS THE BUS MOVEMENT.

IF YOU TAKE A LOOK AT THE RED LINES, IT SHOWS THE BUSSES CAN MOVE THROUGH THAT ROUNDABOUT FAIRLY EASILY WITH VERY LITTLE USE OF THE TRUCK APRON ON ALL LEGS OF THE ROUNDABOUT.

THIS IS THE CURRENT ESTIMATE FOR THE PROJECT PE PHASE ESTIMATE.

THEN YOUR RIGHT OF WAY AND CONSTRUCTION FOR A TOTAL OF JUST OVER $8.5 MILLION.

IF YOU LOOK TO THE RIGHT THERE, THAT'S THE SCOPE AND DATES THAT WE HAVE SET PE TO START THIS MONTH RIGHT AWAY IN 25 AND CONSTRUCTION IN 26.

AND I'LL GET TO SOME OF THAT A LITTLE BIT LATER IN THE PRESENTATION.

SO IF YOU LOOK AT THIS SLIDE.

[00:05:03]

SO THE CONGRESSIONAL EARMARK FUNDS.

JUST OVER $3.5 MILLION AVAILABLE.

AND THEN ALL OF THE SECONDARY SIX YEAR PLAN MONEY THAT WE'VE BEEN PUTTING INTO THE PROJECT TOTALS JUST OVER $2.1 MILLION FOR A TOTAL OF JUST OVER $5.6 MILLION AVAILABLE.

AN IMPORTANT NOTE HERE IS THE EARMARKED FUNDS MUST BE OBLIGATED BY 2026.

THAT MEANS THE PROJECT MUST GO TO CONSTRUCTION TO BE CONSIDERED OBLIGATED.

IF THOSE FUNDS ARE NOT OBLIGATED, ANY FUNDS THAT WERE SPENT FROM THE EARMARK MUST BE REPAID AND THE REMAINING FUNDS RETURNED.

THE CURRENT ESTIMATE SCOPING DATES FOR PE RIGHT OF WAY AND CONSTRUCTION ARE ALL BASED ON THIS 2026 DEADLINE.

THAT INCLUDES THE ESTIMATE.

THE ESTIMATE IS SIGNIFICANTLY LOWER BASED ON ACCELERATION OF THE PROJECT.

SO KEEP THAT IN MIND WHEN WE'RE TALKING ABOUT THE COST OF THIS PROJECT.

RIGHT NOW, THERE IS A FUNDING SHORTFALL OF $2.9 MILLION WITH THE POTENTIAL FOR AN ADDITIONAL $1 MILLION IN FUNDS FROM THE MPO, WHICH THE VOTE IS THIS THURSDAY.

SO WE SHOULD KNOW SOMETHING MORE ABOUT THAT.

THEY FAILED TO GET A QUORUM AND THE MEETING'S BEEN PUSHED BACK TO OCTOBER 12TH AND THAT WAS RELAYED LATE THIS AFTERNOON BY RON.

OKAY. SO WE'LL HAVE TO WAIT A LITTLE BIT LONGER TO FIND OUT ABOUT THOSE FUNDS.

I BELIEVE IT WAS RECOMMENDED FOR APPROVAL.

AND THEN ADDITIONALLY, THE COUNTY HAS APPLIED FOR REVENUE SHARING.

REVENUE SHARING IS A 50/50 PROGRAM.

THE PROGRAM FUNDS 50% OF THE MONIES, AND THEN THE COUNTY WOULD HAVE TO FUND THE OTHER 50% OF WHAT IS AWARDED.

THE REVENUE SHARING APPLICATION.

THE FUNDING RESULTS FROM THOSE REVIEWS WILL NOT BE AVAILABLE UNTIL SPRING OF 2024.

ONE THING TO KEEP IN MIND, THE COUNTY CAN CONTINUE TO PURSUE PROJECT FUNDING FOR THE PROJECT CONCURRENTLY AS THE PROJECT IS UNDER DESIGN. THAT'S ALL I HAVE AS FAR AS THE PRESENTATION.

BUT I DO WANT TO MENTION THAT TONIGHT THERE ARE RESOLUTIONS IN YOUR BOARD PACKET FOR A RESOLUTION WHAT WE'RE ASKING FROM THE BOARD IS, ONE, TO AGREE TO PROVIDE ANY SHORTFALLS ON THE PROJECT.

THAT DOES NOT MEAN FUNDS WOULD HAVE TO BE PROVIDED AT THIS TIME.

THEY WOULD BE SUBMITTED AS A NO POST AND THEN AS ANY ADDITIONAL FUNDING BECOMES AVAILABLE, THAT OBLIGATION, OBVIOUSLY THAT THE BOARD COMMITS TO WOULD BE REDUCED AS MORE FUNDING IS IS AVAILABLE.

THE OTHER PART OF THE RESOLUTION IS TO ALLOW THE COUNTY ADMINISTRATOR TO ENTER INTO ANY AGREEMENTS NECESSARY TO MOVE THE PROJECT FORWARD.

I DO WANT TO NOTE THIS IS JUST AN AGREEMENT TO OBLIGATE FUNDS.

IT IS NOT FUNDING REQUIRED AT THIS TIME.

WHAT'S THE DEADLINE DATE THAT WE CAN CONTINUE TRYING TO GET FUNDS? IS THERE A DEADLINE DATE OR CAN YOU CARRY IT OVER TO 26? PROBABLY CAN CARRY IT UNTIL THE BID PACKET GOES UPTOWN.

ONCE. SO A PROJECT CANNOT GO TO CONSTRUCTION UNLESS FULLY FUNDED, FULLY FUNDED WITHIN A YEAR OF THE PROPOSED CONSTRUCTION COMPLETION DATE.

BUT THE FUNDS ALREADY HAVE TO BE IDENTIFIED AT THAT POINT.

I CAN VERIFY THIS, BUT MY GUT WOULD SAY THAT IT CANNOT GO TO BID OR GO UPTOWN TO BE EVEN ADVERTISED WITHOUT THOSE FUNDS SHOWING UNDER THE UPC AS FULLY AS THE PROJECT BEING FULLY FUNDED.

I JUST WANT TO MAKE SURE THAT WE TAKE FULL ADVANTAGE OF GOING AFTER ANY TYPE OF FUNDS, ABSOLUTELY, AVAILABLE.

WELL, MR. CHAIRMAN.

MR. CHAIRMAN. YES, SIR.

CORRECT ME IF I'M WRONG, IF WE CANNOT AT LEAST OBLIGATE KNOWING WE NEED TO GO AFTER MORE MONEY, WE COULD POTENTIALLY LOSE THE MONEY THAT SENATOR MCEACHIN HAD GIVEN US.

I THINK THAT'S WHAT SHE SAID.

THAT'S TRUE.

BUT KEEP IN MIND OBLIGATION OF THOSE FUNDS DOES NOT OCCUR UNTIL IT GOES TO BID.

[00:10:08]

I JUST KNOW THIS IS SOMETHING THAT MOST AWARD, IF NOT ALL, THE BOARD HAS BEEN CONCERNED WITH SINCE THE DAY WE BUILT THE SCHOOL AS FAR AS PROVIDING A SAFE ROUTE FOR THE SCHOOL BUSSES. MR. CHAIRMAN. YES, SIR.

MR. BROWN. AND MISS SMITH, SO OR THE REST OF THE BOARD.

SO RIGHT NOW, WE WOULD BE TALKING ABOUT ROUGHLY $2.9 MILLION.

YES, SIR. SO I'M DIRECTING THIS KIND OF TO THE BOARD.

YOU KNOW WHAT IS THERE ANY HARM IN US COMMITTING THE $2.9 OUT OF TECHNICALLY OUT OF FUND BALANCE.

I WAS GOING TO SAY. AND THEN IF WE FIND OTHER SOURCES TO, YOU KNOW, TAKE, YOU KNOW, TO HANDLE THAT FUNDING, THEN THAT WOULD MEAN WE JUST WOULDN'T BE TAKING THE FULL $2.9 OUT OF FUND BALANCE.

BUT I MEAN, WE HAVE MONIES IN FUND BALANCE.

WE ALL WERE COMMITTED TO MAKING THIS HAPPEN FOR THE SCHOOL.

SO I WOULDN'T WANT TO WAIT A YEAR DOWN THE ROAD OR TWO YEARS DOWN THE ROAD TO SAY, NOW SHOULD WE LOOK AT TAKING THIS OUT OF FUND BALANCE.

YOU KNOW, MY SUGGESTION IS THE SAME AS YOURS.

I WAS GETTING READY TO MENTION THAT.

RIGHT. GO AHEAD AND OFFER IT UP.

GET OUT WHAT WE NEED OUT OF THE WAY AND THEN.

BECAUSE IF THAT SHOWS IN THE SYSTEM THAT IT'S, YOU KNOW, COMMITTED PER SE.

SO THE ONLY THING I WILL SAY, THE RESOLUTION THAT WE'RE PROPOSING DOES NOT SPECIFY A DOLLAR AMOUNT.

I UNDERSTAND. I UNDERSTAND.

OKAY. I JUST WANT TO MAKE THAT CLEAR, BECAUSE WHEN THE MILLION DOLLARS, IF IT PASSES, WE'D HAVE TO COME TO ANOTHER RESOLUTION.

UNDERSTOOD. IF THE REVENUE SHARING COMES IN, WE HAVE TO DO ANOTHER RESOLUTION.

SO THE PREFERENCE IS THAT IT DOESN'T SPECIFY INTERNALLY.

RIGHT. I YOU KNOW, AND I WAS TALKING MORE INTERNALLY WITHIN THIS BOARD OF US KIND OF COMING TO AN AGREEMENT.

YES, SIR. YEAH. TO A CONSENSUS THAT WE WOULD FUND IT FROM THAT.

AND THEN TRUE, IF THE MILLION HAPPENS IN OCTOBER, THEN THAT REDUCES OUR OBLIGATION TO $1.9.

ABSOLUTELY. YOU KNOW, AND IF WE FIND OTHER 50/50 REVENUE SHARING, THEN ALL OF THAT WOULD TAKE AWAY FROM WHAT WE WOULD PULL OUT OF FUND BALANCE.

ABSOLUTELY. BUT YES, I WASN'T LOOKING FOR THAT TO BE OR THINKING THAT THAT WAS ANYTHING OF WHAT WAS THE RESOLUTIONS FOR THIS EVENING.

YES. ANY OTHER QUESTIONS FOR ME? NO. IS THERE IS THERE ANY CHANCE THAT WHEN THIS.

WELL, I SHOULD KNOW THAT AFTER SIX YEARS, BUT I'M GOING TO ASK IT.

IS THERE ANY CHANCE THAT WHEN THIS THING GOES OUT TO BID, THOUGH, THAT THE BID COULD COME IN HIGHER THAN ANY AND THEN WHAT WE'RE THINKING? ABSOLUTELY. BUT IT ABSOLUTELY COULD COME IN LOWER.

IT JUST DEPENDS ON THE FINANCIAL ENVIRONMENT AT THE TIME, OBVIOUSLY.

YES, MA'AM. OKAY.

I KNEW THAT ANSWER. I PROBABLY SHOULDN'T HAVE EVEN ASKED.

THAT'S A GOOD QUESTION. MR. CHAIR? YES, SIR.

MR. WEBB. THERE'S NO GUARANTEES, BUT THE MPO EVER SINCE I'VE BEEN ON IT HISTORICALLY HAVE WORKED REALLY HARD TO WORK TOGETHER TO ENSURE FUNDS THAT ARE REQUESTED OR SHARED WITH ALL THE LOCALITIES.

CHESTERFIELD COLONIAL HEIGHTS, DINWIDDIE.

SO I'D BE SURPRISED IF THEY DO NOT HELP BECAUSE WE'VE GOT PROJECTS THAT COME UP THAT CAN'T START BECAUSE NOT ENOUGH FUNDING OR THEY'VE DECIDED TO MOVE ON TO DO SOMETHING DIFFERENT.

THANK YOU, MR. WEBB AND THIS WILL BE ADDRESSED IN OCTOBER MEETING CORRECT? YES. I WAS TOLD, JUST LIKE MR. STOKES WAS, THAT THEY DIDN'T HAVE A FORUM SO THEY COULD NOT HAVE THE MEETING TONIGHT.

SO I'M SURE IT'LL BE ON NEXT MONTH'S AGENDA.

ALL RIGHT. THANK YOU, MR. WEBB. OTHER COMMENTS? NO, SIR. SO WE DON'T HAVE ANYTHING TO DO.

THIS WAS JUST INFORMATIONAL.

YEAH, IT IS A1.

THE IDEA, MR. CHAIRMAN, CRYSTAL SMITH WILL GIVE HER NORMAL REPORT DURING THE 7:00 PM REGULAR MEETING, AND THEN THIS ITEM WOULD COME BACK AS A1 FOR YOUR CONSIDERATION TO ALSO LET YOU KNOW STAFF IS PREPARING THE THERE WAS A PRE APP AND A FULL APP FOR THE REVENUE SHARING AND THE RESOLUTION FOR THAT REVENUE SHARING WILL BE AT THE NEXT BOARD MEETING.

OKAY. I THINK THAT'S ALL WE HAVE FOR OUR WORK SESSION AT THIS TIME.

THAT'S THE END OF OUR WORK SESSION.

THANK YOU, MRS. SMITH. THANK YOU.

THANK YOU. THANK YOU.

THANK YOU. VERY NICE.

[00:15:04]

OKAY.

[BREAK] YES, IT IS.

ALL RIGHT. IT'S 7:00, AND WE'RE CALLING THE BOARD BACK TO ORDER FOR THE REGULAR PART OF THE MEETING.

SO FIRST THING WE NEED TO DO IS HAVE THE INVOCATION, IF YOU WOULD, MRS.

[INVOCATION]

OUR MOST GRACIOUS HEAVENLY FATHER.

WE THANK YOU FOR OUR MANY BLESSINGS.

WE HAVE BEEN SPARED THE DISASTERS THAT HAVE OCCURRED ALL OVER THE WORLD, AND WE ARE GRATEFUL TO YOU, OH LORD, FOR SPARING US. DEAR LORD, BE WITH THOSE WHO ARE GRIEVING.

BE WITH THOSE WHO ARE NEEDY IN MIND, BODY AND SPIRIT.

DEAR LORD BE WITH OUR ADMINISTRATOR AND THE MEMBERS OF THIS BOARD AS WE SEEK TO DO WHAT IS BEST FOR PRINCE GEORGE COUNTY. IN YOUR HOLY NAME, WE PRAY.

AMEN. AMEN.

THANK YOU, MISS WAYMACK.

MISTER CARMICHAEL, WOULD YOU LEAD US IN THE PLEDGE TO THE FLAG, PLEASE? I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD,

[00:20:05]

THANK YOU, SIR.

AT THIS TIME BOARD IS ENTERTAIN PUBLIC COMMENTS.

[PUBLIC COMMENTS]

THE PUBLIC COMMENT PERIOD.

YES, COME FORWARD.

GOOD EVENING. GOOD EVENING BOARD.

IT'S LILA MYERS, 8711 SECOND COURT DISPUTANTA, 23842.

I WONT TO TAKE THREE MINUTES.

I LIVE OFF OF JOLLY ROAD.

THE LITTLE DEAD END ROAD.

UM, IT HAD 18 WHEELERS COMING THROUGH AND SOME JACKKNIFING AND PROPERTY DAMAGE IS GOING ON.

SO VDOT CAME OUT AND PUT A BIG SIGN THAT SAYS DEAD END.

BUT WITH THAT THEY TOOK AWAY JOLLY ROAD NAME SIGN.

SO POOR LITTLE JOLLY ROAD DOESN'T HAVE ITS OWN STREET NAME SIGN ANYMORE.

UM, SO FROM MY MOUTH TO THE VDOT, MISS MISS SMITH'S EARS, IF WE CAN PLEASE HAVE JOLLY ROAD GREEN STREET SIGNAGE SOMEHOW PUT BACK ON JOLLY ROAD BECAUSE THAT'S HOW WE CALL IT.

WE DON'T CALL IT BY ITS NUMERICAL NUMBER TO GIVE US SOME HOME FEELING AGAIN.

IT'S MISSING ITS NAME.

THAT WOULD BE GREAT.

AND ALSO WITH THE PUMP HOUSE GOLF COURSE, BRIDGE CONSTRUCTION DETOUR, IT WOULD HELP TO HAVE A BETTER DETOUR SIGNAGE IS ALL AROUND.

THEY ARE MISLEADING LEFT VERSUS RIGHT OR THEY'RE BLOWN AWAY AND NOT THERE.

AND I THINK IT WOULD BENEFIT TO HAVE A DETOUR SIGNS ON 460 BEFORE PEOPLE MAKE THE TURN BEFORE THEY BECOME STUCK WHERE THE DETOUR IS, PAST THE BRIDGE WHERE THE STANDARD MOTORS IS.

IT WOULD HELP TO ALERT THOSE WHO DON'T KNOW IT.

IF WE'RE IN IT FOR EIGHT MONTHS, IT WOULD HELP TO HAVE ADVANCED NOTIFICATION OF THE DETOUR THAT'S GOING ON IN THAT AREA.

THANK YOU. THANK YOU.

AND MRS. SMITH HEARD YOUR REQUEST, AND I'M SURE SHE'LL ADDRESS IT.

ANYONE ELSE HAVE WANT TO SPEAK TO THE BOARD ABOUT A CONCERN THAT THEY HAVE? YOU HAVE THREE MINUTES.

ANYTHING THAT'S NOT ON THE AGENDA, ANY CITIZEN HAVE A CONCERN TO BRING BEFORE THE BOARD TONIGHT? HEARING NONE, I WILL CLOSE THE COUNTY PUBLIC COMMENTS AND MOVE THE ADOPTION OF THE AGENDA WITH THE.

[ADOPTION OF AGENDA]

YES, SIR. I WOULD MOVE THAT WE WOULD ADOPT THE AGENDA WITH THE BUT TO INCLUDE THE REMOVAL OF ITEM A4, WHICH WAS THE RESOLUTION ACCEPTING THE TOURISM ZONE PERFORMANCE AGREEMENT.

OKAY. WE HAVE A MOTION.

EVERYBODY UNDERSTAND THE MOTION.

HAVE A SECOND.

SECOND. I HAVE A MOTION AND A SECOND.

CALL THE ROLL PLEASE.

YOU. THE NEXT THING IS THE ORDER OF CONSENSUS.

[ORDER OF CONSENSUS]

SO MOVED, MR. CHAIRMAN.

HAVE A SECOND. I SECOND.

MOTION AND A SECOND.

ANY DISCUSSION? HEARING NONE. CALL THE ROLL PLEASE.

WE HAVE NO PRESENTATIONS TONIGHT.

NO PRESENTATIONS TONIGHT.

SUPERVISOR COMMENTS.

[SUPERVISORS’ COMMENTS]

I JUST WANT TO MAKE A BRIEF COMMENT BECAUSE I'VE BEEN HEARING FROM MANY PEOPLE ABOUT THE ALPHA GAL SYNDROME RELATED TO TICK BITES. AND THIS MAY NOT BE HIGH ON YOUR AGENDA, BUT IF YOU'RE BITTEN BY A TICK, IT WOULD BE.

THIS IS A SYNDROME THAT AFTER YOU'RE BITTEN BY A TICK, YOU ARE NOT ABLE TO EAT RED MEAT BECAUSE IT WILL THEN MAKE YOU VERY SICK.

SO THE MAIN THING IS IF YOU HAVE A TICK BITE AND ESPECIALLY IF YOU HAVE A, YOU KNOW, A BULL'S EYE, YOU REALLY NEED TO SEEK MEDICAL

[00:25:05]

SO DON'T DELAY, SEEK MEDICAL TREATMENT.

YOU NEED ANTIBIOTIC TREATMENT FOR LYME DISEASE AND YOU NEED TO GET SOME MEDICAL INFORMATION FROM YOUR PROVIDER REGARDING THE FOLLOW UP WITH THE SYNDROME.

AND THOSE PEOPLE THAT HAVE HAD IT HAVE BEEN VERY MUCH AFFECTED AND VERY MUCH UPSET THAT THEY CAN'T EAT RED MEAT ANYMORE.

THANK YOU.

THANK YOU. MS. WAYMACK, MR. WEBB, ANY COMMENTS, SIR? NO, SIR. NOT TONIGHT.

THANK YOU, MR. BROWN. NO, SIR, NOT TONIGHT.

ALL RIGHT. AND I HAVE NONE OTHER THAN I WANT TO REMIND PEOPLE OF THIS WEEKEND.

WE HAVE A SURVIVOR DAY AT THE MIDDLE ROAD SCHOOL.

SO IF YOU'RE INTERESTED, PLEASE COME OUT AND ATTEND.

OTHER THAN THAT COUNTY ADMINISTRATOR'S COMMENTS, SIR.

[COUNTY ADMINISTRATOR’S COMMENTS]

JUST TWO MORE DATES TO ADD ON FRIDAY, SEPTEMBER 22ND.

EARLY VOTING DOES BEGIN FOR THE NOVEMBER 7TH GENERAL ELECTION.

IT'LL BE HELD IN THE SECOND FLOOR PG REGISTRAR'S OFFICE, 8:30 A.M.

TO 4:30 P.M.

AND SATURDAY, SEPTEMBER 23RD PRINCE GEORGE FARMER'S MARKET CONTINUES TO GO STRONG ALL YEAR WITH ITS YOUTH ENTREPRENEURIAL DAY AND EXPANDED MARKET FROM 9 A.M.

TO 1 P.M.. THANK YOU, MR. CHAIRMAN. THANK YOU, SIR.

NOW WE MOVE TO REPORTS.

[REPORTS]

GOOD EVENING AGAIN.

GOOD EVENING. COUPLE UPDATES.

SO YOUR NORMAL UPDATE IS IN YOUR BOARD PACKET, BUT THERE'S SOME ADDITIONAL INFORMATION I'D LIKE TO ADD TO THAT.

WE WILL START OUR THIRD CYCLE, WHICH WILL BE OUR FINAL CYCLE OF LITTER REMOVAL AND MOWING IN OCTOBER.

NOW THAT SEEMS LIKE A LONG TIME, BUT IT IS OUR LAST CYCLE.

BETWEEN NOW AND THEN WE WILL BE DOING SOME SIGHT DISTANCE MOWING.

SO IF ANYBODY SEES ANY ISSUES, PLEASE LET US KNOW.

WE'LL MAKE SURE WE KEEP SIGHT DISTANCE CLEAR DURING THAT TIME.

WE HAVE STARTED OUR HIRED EQUIPMENT SIGN UPS AND INSPECTION PROCESS AND PREPARATION FOR THE UPCOMING WINTER AND HAVE SCHEDULED OUR DRY RUNS FOR MID-OCTOBER.

CURRENTLY WE'RE WORKING ON A SCHEDULE TO MACHINE SHOULDERS ON 156 AND ROUTE 10 I'M SORRY, 156 FROM ROUTE 10 TO 460 AND ALL OF MIDDLE ROAD AND THE TWO LANE PORTION OF ROUTE 10 AND ALL OF TEMPLE EXTENSION.

SO WE HOPE TO HAVE ALL OF THAT DONE BEFORE THIS END OF THIS YEAR.

THAT'S PART OF OUR ACCOMPLISHMENT GOALS.

WE'RE ALSO WORKING ON A PLAN AND SCHEDULE TO WORK IN BRAND CHESTER LAKES.

WE'RE LOOKING TO DO A LITTLE BIT OF TREE TRIMMING.

WE'RE GOING TO CLEAN OUT ALL THE CURBS AND GUTTERS WEED.

CLEAN AND TV ALL THE STORM SEWER AND REPLACE ANY PIPES THAT ARE IDENTIFIED AS DEFICIENT AND THEN REPAIR ANY PAVEMENT FAILURES.

WE'VE JUST COMPLETED THE FDR ON THWEATT.

I KNOW THERE WAS WE'VE RECEIVED SOME COMPLAINTS AS THAT IS THE DETOUR ROUTE.

UNFORTUNATELY, WHEN WE PREPARE OUR PAVING AND THIS TYPE OF WORK, IT'S SEVERAL YEARS IN ADVANCE.

AND SO THE DECISION WAS MADE WHEN THIS CAME UP.

IT WAS WE WERE AWARE THAT THIS WAS THE DETOUR.

WE DECIDED TO GO AHEAD AND MOVE FORWARD WITH IT ANYWAY, BECAUSE IF WE WERE TO DROP IT FROM THE SCHEDULE, THERE'S NO WAY TO KNOW WHEN WE WOULD BE ABLE TO GET THAT FUNDING BACK. SO WE DECIDED TO MOVE FORWARD WITH IT.

JUST A REMINDER, THE ROUNDABOUT AT BULL HILL AND COURTHOUSE ROAD WILL START IN A FEW WEEKS, PROBABLY AROUND THE FIRST OR SECOND WEEK OF OCTOBER.

SO JUST A REMINDER THAT IT WILL NOT START OFF WITH DETOURS.

IT'LL BE FLAGGING OPERATIONS OR ITEMS WITH SHOULDER CLOSURES AND THINGS WILL DEFINITELY GIVE THE COUNTY AND CITIZENS ADVANCED NOTICE BEFORE WE ESTABLISH ANY DETOURS.

ANYTHING FOR ME TONIGHT? EXIT 45 BEING BROUGHT UP.

EXIT 40.

OH, YES. THE SPEED LIMIT THAT HASN'T COME BACK YET.

YEAH, THAT'LL PROBABLY TAKE ABOUT SIX WEEKS.

THANK YOU. THE SPEED LIMIT THERE.

ANYBODY ELSE? AND AS FAR AS PUMP HOUSE.

IS THAT STILL ON SCHEDULE?

[00:30:01]

OF 24.

OH, OF 24.

OKAY. I THINK IT'S SCHEDULED TO BE COMPLETED MAYBE AUGUST.

I THINK IT'S AUGUST OF 24.

AND THAT'S THE PUMP HOUSE ROAD PORTION.

YOU'RE TALKING ABOUT THE DETOUR? YES. YES.

THE DETOUR WILL STAY IN PLACE UNTIL IT IS COMPLETE.

OKAY. ALL RIGHT.

THAT PROJECT WILL HAVE A DETOUR THE ENTIRE PROJECT.

OKAY. GOT YOU.

ANY OTHER COMMENTS? NO SIR.

GOOD. THANK YOU. ALL RIGHT, MISS SMITH, WE'LL SEE YOU AGAIN IN A FEW MINUTES.

OKAY. [INAUDIBLE] IN FACT, WE HAVE NO POSTPONED ITEMS, SO WE'LL MOVE ON TO THE ORDER OF BUSINESS.

[ORDER OF BUSINESS (Part 1 of 2)]

YES, MA'AM. MR. CARMICHAEL.

ALL RIGHT. SO MOST OF YOU ARE AWARE THE COUNTY HAS BEEN WORKING REALLY HARD TO ACQUIRE FUNDING FOR A ROUNDABOUT AT THE INTERSECTION OF MIDDLE AND JEFFERSON.

THIS SLIDE IS THE CONCEPT PLAN FOR THE PROJECT.

IT IS DESIGNED FOR A ONE LANE ROUNDABOUT WITH THREE LEGS.

THIS SLIDE ALSO SHOWS THE ONE ENTRANCE THAT WILL HAVE TO BE RELOCATED WITH THE PROJECT.

IN THIS SLIDE, YOU'LL SEE THE BUS MOVEMENT.

THE LINES IN RED INDICATE THAT BUSSES WILL BE ABLE TO MAKE THAT MOVEMENT EASILY IN ALL CORNERS.

THERE IS A SLIGHT, VERY SLIGHT USE OF THE TRUCK APRON THERE, SO MUCH LARGER THAN BUSSES WILL BE ABLE TO MAKE THAT ROUNDABOUT.

THE ESTIMATE FOR THIS PROJECT IS CURRENTLY JUST OVER $8.5 MILLION.

YOU CAN SEE THE BREAKDOWN THERE FOR THE RIGHT OF WAY PE AND CONSTRUCTION PHASES.

THE PROJECT FUNDS CURRENTLY CONSIST OF APPROXIMATELY $3.5 MILLION FROM CONGRESSIONAL GRANTS AND THEN A LITTLE OVER $2.1 MILLION FROM YOUR SECONDARY SIX YEAR PLAN FOR A TOTAL OF $5.6 MILLION JUST OVER.

THAT LEAVES A SHORTFALL OF ABOUT $2.9 MILLION.

AND I'LL MENTION THIS AGAIN DURING THIS PRESENTATION.

THE IMPORTANT THING TO NOTE HERE ARE THE EARMARKED FUNDS.

THOSE ARE MUST BE OBLIGATED BY 2026.

OBLIGATION DOES NOT OCCUR UNTIL IT HAS GONE TO CONSTRUCTION, WHICH MEANS IT HAS TO GO OUT FOR BID.

THIS IS A VERY AGGRESSIVE PROPOSAL.

IF YOU LOOKED AT THE TIME FRAMES, WE'RE LOOKING AT STARTING PE THIS MONTH.

IN ADDITION TO THE SHORTFALL, I DID WANT TO MENTION THE COUNTY IS LOOKING AT POSSIBLY $1 MILLION ADDITIONAL FUNDS AVAILABLE THROUGH THE MPO.

AND FROM WHAT I UNDERSTAND THIS EVENING, THAT MEETING HAS BEEN POSTPONED UNTIL OCTOBER 12TH.

SO YOU WON'T KNOW THE FINAL ANSWER ON THAT UNTIL THEN.

AND THEN THE COUNTY HAS ALSO PUT IN A PRE APPLICATION FOR REVENUE SHARING FUNDS AND THE FUNDING SCENARIO FOR THAT WILL NOT BE AVAILABLE UNTIL SPRING OF 2024.

TONIGHT, WHAT I'M ASKING IS FOR THE BOARD TO PROVIDE A RESOLUTION THAT THE BOARD WILL AGREE TO PROVIDE ANY SHORTFALL IN FUNDS FOR THE PROJECT AND ALSO PROVIDE AUTHORIZATION FOR THE COUNTY ADMINISTRATOR TO SIGN AND ENTER INTO ANY AGREEMENTS THAT ARE NECESSARY TO MOVE THE PROJECT FORWARD.

SO DOES THIS RESOLUTION COVER BOTH OF THOSE THINGS? ALL RIGHT. SO WE HAVE A RESOLUTION INCLUDED IN OUR PACKET THAT BASICALLY ADDRESSES BOTH OF THOSE ITEMS THAT MISS SMITH JUST MENTIONED.

ENTERTAIN A MOTION TO PASS THAT RESOLUTION.

SO MOVED, MR. CHAIRMAN. SECOND, WE HAVE A MOTION AND A SECOND.

ANY QUESTIONS? HEARING NONE. CALL THE ROLL.

THANK YOU, MR. SMITH. THANK YOU.

HAVE A GOOD EVENING. ALL RIGHT.

YOU TOO. THANK YOU.

THE NEXT BRIAN GORDINEER IS GOING TO GIVE US A PROPOSAL FOR ADOPTION OF A RESOLUTION ADOPTING LAND USE RATES.

[00:35:09]

MEMBERS OF THE BOARD.

MR. STOKE. MS. ERARD. I'M HERE FOR MY ANNUAL VISIT TO ASK YOU FOR GUIDANCE ON LAND USE RATES.

JUST A QUICK REVIEW.

OUR LAND USE ASSESSMENT PROGRAM IS BASED ON THE VIRGINIA CODE AUTHORIZED BY THE VIRGINIA CODE AND SPECIFICS LAID OUT IN THE COUNTY CODE.

CURRENTLY WE HAVE 1,345 PARCELS IN THE PROGRAM THAT REPRESENTS 10% OF ALL PARCELS IN THE COUNTY.

ALSO, THAT COVERS 93,316 ACRES, 51% OF THE COUNTY'S ACREAGE.

WE HAVE AN ANNUAL REVALIDATION EVERY FIFTH YEAR, THERE IS A FEE AND THIS PAST YEAR WAS ONE OF THOSE YEARS WHERE WE COLLECTED A FEE FOR THE REVALIDATION. THE PROGRAM RESULTS IN A DEFERRED ASSESSMENT OF $203,006,800 AND A DEFERMENT OF $1.4 MILLION IN TAX REVENUE. EACH YEAR THE STATE LAND EVALUATION AND ADVISORY COUNCIL ISSUES RATES FOR FORESTRY, AGRICULTURE, HORTICULTURE AND OPEN SPACE.

AND THIS YEAR THESE ARE THE RATES FOR THE VARIOUS CATEGORIES.

THEY WERE JUST APPROVED ABOUT A WEEK AGO.

AND IN THIS CHART HERE, WE HAVE A COMPARISON OF THE RATES FROM 2024 TO 2023 AND BACK TO 2022.

AND AS YOU CAN SEE, THIS YEAR, LIKE LAST YEAR THERE, AT LEAST IN THE AGRICULTURE, THERE'S BEEN A SIGNIFICANT INCREASE IN THE [INAUDIBLE] RATES. THE FORESTRY, A VERY SLIGHT REDUCTION AND THE HORTICULTURE ALSO A SIGNIFICANT INCREASE.

SO IN THE PAST, TRADITIONALLY YOU'VE APPROVED THE USE OF A THREE YEAR AVERAGE TO HELP MODERATE THE SIGNIFICANT INCREASES AS WE'RE EXPERIENCING THIS YEAR.

AND USING THE COMPARISON HERE, IF YOU WERE TO USE THE [INAUDIBLE] RATES AS GIVEN, IT WOULD RESULT IN AN AVERAGE 18% INCREASE.

AND IF WE USE THE THREE YEAR AVERAGE APPROACH, WHICH WE'VE USED MOST OFTEN, IT RESULTS IN ONLY A 12% INCREASE. FOR YOUR GUIDANCE, THE PASSING OF A RESOLUTION FOR EITHER THE [INAUDIBLE] OR THE THE THREE YEAR AVERAGE.

IF YOU HAVE ANY QUESTIONS BEFOREHAND.

MR. CHAIRMAN, I DON'T HAVE ANY ANY QUESTIONS.

AND I KNOW PERSONALLY I WOULD LOOKING AT THIS I WOULD PREFER THE THREE YEAR AVERAGE.

I AGREE WITH THAT AS WELL.

SO IF THAT SEEMS TO BE THE CONSENSUS OF THE BOARD, I WOULD SO MOVE, IF THERE AREN'T ANY QUESTIONS THAT THIS YEAR WE WOULD MOVE FORWARD USING THE THREE YEAR AVERAGE FOR THE LAND USE RATES.

ALL RIGHT. WE HAVE A SECOND.

WE HAVE A MOTION AND A SECOND.

YOU UNDERSTAND [INAUDIBLE].

OKAY. YOU'RE GOOD, MR. WEBB. YES, I AM.

THAT'S. THAT'S WHERE I'M HEADED.

THANK YOU. ALL RIGHT, FINE.

ALL RIGHT. SO WITH THAT, WE HAVE A RESOLUTION, AND SO CALL THE ROLL.

I WOULD ALSO LIKE TO SHARE THE ANNUAL REPORT FOR OUR DEPARTMENT.

IT INCLUDES INFORMATION ABOUT OUR DEPARTMENT AND ALSO SOME INTERESTING STATISTICS RELATED TO REAL ESTATE IN THE COUNTY.

AND THIS IS THE SECOND YEAR WE'VE DONE THIS AND JUST A SUMMARY OF A LOT OF GOOD INFORMATION.

SO I'LL PASS THESE.

PLEASE DO. PLEASE DO.

THANK YOU. THANK YOU.

THANK YOU VERY MUCH.

THANK YOU, SIR. AND GIVE THAT ONE TO MS. KNOTT FOR MR. WEBB. THANK YOU, MR. GORDINEER. I APPRECIATE IT.

ALSO, HAVE A IF I CAN JUST SHARE A SLIDE WITH YOU AND GIVE YOU A QUICK UPDATE ABOUT I GUESS IT'S BEEN ABOUT A MONTH AND A HALF AGO,

[00:40:08]

AND BECAUSE THE INFORMATION WAS INACCURATE, IT WAS DECIDED THAT IT WAS BETTER TO NOT HAVE THE WEBSITE THAN TO HAVE INACCURATE INFORMATION DISPLAYED.

BUT IN THE PROCESS WE HAVE BEEN WORKING WITH THE GIS TEAM, WITH THE COUNTY AND TO PROVIDE A SOLUTION AND THEY ARE WORKING ON AN ADD ON TO THE GIS WEBSITE AND THAT'S DEPICTED THE SORT OF TEMPLATE FOR WHAT WE'RE LOOKING AT IS DEPICTED ON THE SLIDE HERE.

IT WILL PROVIDE MOST OF THE FUNCTIONALITY THAT THE FORMER WEBSITE DID AND ACTUALLY I THINK IT PROBABLY WILL END UP BEING A BETTER A BETTER TOOL FOR CITIZENS AND REAL ESTATE PROFESSIONALS.

SO WE HOPE THAT THIS WILL BE AVAILABLE IN COMING WEEKS.

WE'VE RIGHT NOW SENT IT OUT TO PEOPLE TO TEST IT, TO SELECT GROUP TO TEST IT AND GETTING FEEDBACK ON THAT.

SO IN THE NEXT SEVERAL WEEKS WE HOPE TO HAVE THAT UP ON THE WEBSITE, ON THE COUNTY WEBSITE.

GREAT. GREAT. JUST LET US KNOW WHEN IT IS SO WE CAN BE AWARE.

THANK YOU. ONE LAST ITEM.

YES, SIR. AND THEN I'LL LEAVE.

YOU'RE FINE. WE OUR OFFICE IS VERY HAPPY TO SHARE WITH YOU.

AND I THINK OUR PUBLIC INFORMATION OFFICER SENT OUT A NEWSFLASH, BUT OUR DEPARTMENT RECEIVED A CERTIFICATE OF EXCELLENCE AND ASSESSMENT ADMINISTRATION FROM THE INTERNATIONAL ASSOCIATION OF ASSESSING OFFICERS.

AND IT IS A CERTIFICATION PROGRAM TO DOCUMENT BEST PRACTICES.

AND DURING THE COURSE OF PREPARING THE MATERIALS NECESSARY TO ACHIEVE THIS AWARD, WE ENDED UP PRODUCING A SEVERAL HUNDRED PAGE REPORT DOCUMENTING ALL OF OUR PROCESSES AND GIVING EXAMPLES OF ALL OF THE FORMS AND MATERIALS THAT OUR OFFICE DISSEMINATES.

AND WE ARE JUST ONE OF 63 JURISDICTIONS IN THE UNITED STATES AND CANADA THAT HAVE ACHIEVED THIS.

SO WE ARE VERY HAPPY TO HAVE THAT FOR THE COUNTY.

WELL, CONGRATULATIONS ON YOUR ACHIEVEMENT.

OUTSTANDING [APPLAUSE]. AND AND THANK YOU FOR NOT SHARING THE HUNDRED AND SOME PAGE DOCUMENT.

THANK YOU. THANK YOU, SIR, VERY MUCH.

THANK GOD. ALL RIGHT.

A3 IS A RESOLUTION AWARD OF A CONTRACT TO AUTHORIZE THE PURCHASE OF WIRELESS HEADSETS AND RELATED EQUIPMENT FOR FIRE, EMS, RADIO COMMUNICATIONS OF VIRGINIA NOT TO EXCEED $89,783.90.

CHIEF BEAMON. GOOD EVENING, CHAIRMAN HUNTER.

MEMBERS OF THE BOARD. MR. STOKE. ERARD. HOW ARE YOU GUYS TODAY? WELL, SIR, AS YOU AS ALL OF YOU KNOW, THE COUNTY'S BEEN EMBARKED ON THIS RADIO PROJECT FOR MANY YEARS NOW.

AND I'M HAPPY TO SAY THAT WE'RE JUST ABOUT WRAPPING THIS UP.

I'M HERE TODAY TO ASK FOR A RESOLUTION.

THE RADIO PROJECT WORKING GROUP HAS RECOMMENDED THE PURCHASE OF WIRELESS HEADSETS FOR OUR FIRE ENGINES.

ALL THIS IS IN YOUR PACKET, SO I JUST KIND OF SUMMARIZE IT.

THE HEADSETS ALLOW WHEN WE'RE DRIVING THESE LARGE APPARATUS, SUCH FIRE TRUCKS, TANKERS, HEAVY RESCUE TRUCKS, THERE'S A LOT OF NOISE IN THERE.

SO SOMETIMES WE MISS THE RADIO TRAFFIC.

WITH THESE HEADSETS ON IT ALLOWS THEM TO ONLY HEAR IT MUFFLES OUT ALL THE SIRENS AND ALLOWS THEM TO HEAR THE RADIO TRAFFIC THAT IS GOING ON AND COMMUNICATE IN A MUCH MORE CLEARER FASHION, SIMILAR TO WHEN THE AIRCRAFT PILOTS, THE HELICOPTER PILOTS WEAR THE HEADSETS SO THEY CAN TALK SO THEY DON'T HEAR THE ROTOR BLADES.

SO THE RADIO PROJECT TEAM PUT TOGETHER A BID AND WE ASKED FOR THE WE SENT OUT A BID FOR COMPANIES TO BID ON THE PURCHASE OF THESE HEADSETS.

WE SENT OUT TWO BIDS PROVIDED IT'S IN YOUR ATTACHMENTS.

WE DID HAVE ONE BID THAT CAME BACK FROM RADIO COMMUNICATIONS OF VIRGINIA IN THE AMOUNT OF $89,783.90.

THE BID WAS EXTREMELY RESPONSIVE.

WE SUPPORT EVERYTHING THEY HAVE IN THE BID.

AND I WANT TO ADD ALSO THAT WE ARE ACTUALLY WORKING WITH ONE OF THE STATIONS, ONE OF THE RADIO SYSTEMS WITH A HEADSET WE HAD PREVIOUSLY PURCHASED FROM THIS COMPANY TO

[00:45:09]

SO WHAT WE'RE ASKING TODAY IS AUTHORIZE THE COUNTY ADMINISTRATOR TO EXECUTE A CONTRACT WITH RADIO COMMUNICATIONS, NOT TO EXCEED $89,783 TO PURCHASE THE MOBILE HEADSETS AND RELATED EQUIPMENT FOR FIRE EMS. IN YOUR PACKET, YOU DO HAVE A RESOLUTION AND HOPEFULLY THIS WILL BE THE LAST TIME I COME TO YOU ABOUT THE RADIO PROJECT.

ANY QUESTIONS FOR CHIEF KNOTT? I DO HAVE ONE MORE REQUEST BEFORE YOU LEAVE.

AFTER WE DISCUSS THIS ITEM.

GO AHEAD, MR. CHAIRMAN.

I WAS JUST SAYING THAT THERE IS A RESOLUTION IN THE PACKET.

I THINK ALL OF THIS MONEY IS PART OF THE PROCEEDS FROM THE INITIAL BORROWING THAT WE DID.

AND THIS MONEY THAT WAS NOT SPENT ON THE INITIAL BUYING OF THE RADIOS.

MR. CHAIRMAN. YES, SIR.

I'M SORRY. I DON'T HAVE MY BOARD PACKET IN FRONT OF ME, BUT THIS IS FOR ALL VOLUNTEER AND PAID APPARATUS THROUGHOUT THE COUNTY.

CORRECT. IT'S GOING ON ALL FRONTLINE APPARATUS CLASS THREE.

SO ALL THE ONES THAT ARE DEEMED AS THE FRONTLINE, NOT THE RESERVE UNITS, WILL HAVE THEM ON THERE.

YES. ALL RIGHT.

THANK YOU. BUT YOU HAVE ONE OF THOSE IN EVERY STATION.

WE DO. SOME STATIONS HAVE MULTIPLE ENGINES, BUT THEY'RE NOT FRONTLINE.

BUT YOU HAVE A FRONT LINE IN THERE? YES. EVERY STATION HAS A FRONT LINE APPARATUS, BUT WE'RE NOT PUTTING THEM IN EVERY SINGLE APPARATUS THAT EVERY SINGLE STATION, THEY'RE ONLY GOING IN THEIR FRONT LINE PRIMARY USE FIRE ENGINE. UNDERSTOOD.

OTHER QUESTIONS AND YOU'RE HAPPY WITH THE WARRANTY THAT THEY OFFER WITH THESE, I WOULD ASSUME.

AS MUCH AS I CAN BE. I DO HAVE CHIEF TAYLOR HERE WITH ME.

HE'S THE PRIMARY ON THAT.

AND I BASICALLY RELY ON HIS EXPERTISE.

AND HE ACTUALLY DID RUN THE COMPANY THROUGH A PILOT PROJECT, IF YOU WILL, WITH COMPANY ONE.

WE ACTUALLY HAD SOME HEADSET ISSUES WITH COMPANY ONE WITH THE SAME HEADSETS WE WERE ACTUALLY GOING TO INSTALL.

SO WE MADE SURE THAT WE WORKED OUT ALL THOSE BUGS ON THAT BEFORE I CAME TO YOU TO ASK YOU FOR THIS.

SO JUST ROUGHLY, WHAT'S THE YEARS OF WARRANTY? IS IT TEN YEARS? SOMEBODY CAN ANSWER THAT.

I DO APOLOGIZE.

I WAS NOT PREPARED FOR THAT QUESTION.

I CAN TELL YOU WE'VE GOT SOME THAT ARE, WHAT, 15, 20 YEARS OLD THAT STILL WORK.

I KNOW A COMPANY ONCE HAD THEM FOR YEARS.

YEAH. OTHER QUESTIONS? NO, SIR. MR. CHAIRMAN, IF THERE'S NO QUESTIONS, I WOULD SO MOVE THAT WE WOULD AUTHORIZE OUR COUNTY ADMINISTRATION TO ENTER INTO AN AGREEMENT FOR THESE HEADSETS.

OKAY. WE HAVE A MOTION FOR THE RESOLUTIONS.

HAVE A SECOND. SECOND, HAVE A MOTION AND A SECOND.

ANY FURTHER QUESTIONS? JUST ONE QUESTION, MR. CHAIRMAN, BEFORE WE CALL FOR THE VOTE.

DO YOU THINK THAT THE VOLUNTEER OFFICERS CAN GET THOSE HANDHELDS BACK ANYTIME SOON OR IN THE NEAR FUTURE. IF WE CAN SOMEHOW FIND MONEY FOR THAT.

IT WOULD NOT NECESSARILY BE MY RECOMMENDATION AT THIS TIME.

WE HAVE [INAUDIBLE] $8,000 APIECE THAN WE DO HAVE THAN WE HAVE VOLUNTEERS.

NOW WE COULD PROBABLY REAPPROPRIATE SOME OF OFF THE OFF OF SOME VEHICLES THAT BARELY GET USED.

SOME UNITS HAVE SIX PORTABLE RADIOS ON IT THAT ON AVERAGE, ONLY TWO PEOPLE RESPOND ON.

SO YOU WOULD NEED, WHAT, FOUR FOR EVERY STATION WE ACTUALLY GAVE FOUR EACH STATION HAS FOUR OFFICER RADIOS THAT WAS ALREADY GIVEN.

SOME STATIONS FOR SOME REASON HAVE MORE OFFICERS THAN OTHERS.

BUT WE CAN TALK FURTHER. YOU CAN GO AHEAD WITH YOUR CALL FOR THE VOTE.

THANK YOU. SO IF THERE ARE ANY OTHER QUESTIONS OR COMMENTS ABOUT THE MOTION.

SO WE HAVE A MOTION AND A SECOND ON THE FLOOR.

ANY FURTHER COMMENTS? HEARING NONE. CALL THE ROLL, PLEASE.

THANK YOU. IT'S NOW 7:32.

SO WE'LL GO TO PUBLIC HEARINGS.

[PUBLIC HEARINGS]

MRS. DREWRY.

[00:50:02]

I'M PLEASED TO PRESENT THIS ITEM OR OPEN THIS PUBLIC HEARING ITEM FOR YOUR REVIEW AND CONSIDERATION THIS EVENING.

AS MR. CHAIRMAN HUNTER ALLUDED, THE SCHOOL DIVISION RECEIVED NEARLY $2.8 MILLION INCHES STATE CONSTRUCTION FUNDS DURING FISCAL YEAR 23, OF WHICH $2,180,863.23 REMAINED UNEXPENDED ON JUNE 30TH.

STATE GUIDELINES REQUIRED THE FUNDING TO BE USED FOR NON-RECURRING CONSTRUCTION AND EQUIPMENT TYPE ITEMS, AND THE SCHOOL DIVISION HAD UNEXPENDED OBLIGATIONS OR PURCHASE ORDERS THAT REMAINED OPEN ON JUNE 30TH FOR TWO SUCH PROJECTS.

ONE WAS AN HVAC MODIFICATION OR REVAMP AT THE HIGH SCHOOL AND THE SECOND WAS A SMALLER PURCHASE ORDER FOR RELOCATION OF TRAILERS FROM OLD WALTON ELEMENTARY TO OTHER SCHOOLS.

A BUDGET AMENDMENT THAT EXCEEDS 1% OF YOUR ADOPTED BUDGET DOES REQUIRE A PUBLIC HEARING.

AND THAT'S WHY WE ARE BEFORE YOU THIS EVENING HOLDING A PUBLIC HEARING.

THE PUBLIC HEARING NOTICE WAS ADVERTISED IN THE AUGUST 17TH EDITION OF THE PROGRESS-INDEX AS REQUIRED.

AND THE IMPACT WOULD ALLOW THE SCHOOL DIVISION TO USE THE FUNDS AS THEY WERE INTENDED, TO HONOR THOSE PURCHASE ORDER OBLIGATIONS THAT REMAINED OPEN ON JUNE 30TH. THERE IS NO LOCAL CONTRIBUTION FOR THESE ITEMS. THE SCHOOL DIVISION REQUESTED THAT THE REAPPROPRIATION BE PLACED IN THEIR SCHOOL OPERATING BUDGET IN THE CAPITAL OUTLAY CATEGORY. AND THE ENTRY FOR THAT IS AT THE BOTTOM.

AT LEAST THREE BOARD MEMBERS MADE A REQUEST OF ME AS TO WHETHER THE HVAC PORTION OF THIS REAPPROPRIATION COULD GO IN THE COUNTY WIDE CIP FUND.

AND WE DID IN FACT PROVIDE YOU BY EMAIL AN OPTION TWO RESOLUTION FOR THIS EVENING.

IF THAT IS THE ROUTE YOU WOULD LIKE TO GO.

THAT ENTRY, I APOLOGIZE.

IT'S A LITTLE DIFFICULT TO SEE, BUT YOU DO HAVE A HARD COPY ATTACHED TO YOUR BLUE SHEET OF THE FULL RESOLUTION WITH THIS ENTRY.

BASICALLY, WHAT THIS OPTION WOULD DO WOULD BE TO APPROPRIATE $31,020 FOR THE RELOCATING OF THE MODULAR UNITS TO THE SCHOOL OPERATING BUDGET CAPITAL OUTLAY CATEGORY AND WOULD THEN TRANSFER $2,149,843.23 THE AMOUNT OF THE HIGH SCHOOL HVAC PROJECT TO THE COUNTYWIDE CIP FUND.

I DID HAVE THE OPPORTUNITY TO LISTEN TO LAST NIGHT'S SCHOOL BOARD MEETING AND PATRICK BARNES DID GIVE THE SCHOOL BOARD AND THE PUBLIC AN UPDATE ON RECENTLY COMPLETED AND ONGOING SCHOOL CAPITAL PROJECTS.

AND HE MADE MENTION DURING THAT PRESENTATION THAT A BIG PIECE OF THIS WORK COULD NOT BE DONE TILL THE SUMMER OF 2024.

SO AS YOU KNOW, THE CIP FUND APPROPRIATIONS DO NOT LAPSE AT FISCAL YEAR END.

SO YOU WOULD NOT HAVE TO CONSIDER THIS FOR REAPPROPRIATION AGAIN IN FY 25 IF THE PROJECT IS NOT COMPLETED BY JUNE 30TH OF 2024, SO THAT WOULD BE AN ADDED BENEFIT OF PUTTING THAT PROJECT IN THE COUNTYWIDE CIP FUND.

HAPPY TO ANSWER ANY QUESTIONS THAT THE BOARD MAY HAVE BEFORE WE OPEN THE PUBLIC HEARING.

DOES THE BOARD HAVE QUESTIONS FOR MRS. DREWRY? I DON'T.

NO, SIR. ALL RIGHT.

IT DOESN'T APPEAR TO BE ANY QUESTIONS FOR MRS. DREWRY AT THIS TIME.

NOW'S THE TIME FOR ANYONE TO COME SPEAK FOR OR AGAINST THIS PUBLIC HEARING.

FOR THE RESOLUTION TO PASS THE $2,180,863.23.

BECAUSE THIS IS OVER 1% OF THE WHOLE BUDGET.

IT HAS TO HAVE A PUBLIC HEARING.

SO ONCE AGAIN, PUBLIC COMMENTS CAN COME FORWARD AT THIS TIME FOR THIS REAPPROPRIATION.

ONE LAST TIME TO GIVE REAPPROPRIATION OF THE RECEIVED 23 MONIES REMAINING UNEXPENDED ON JUNE THE 23RD.

ON JUNE THE 30TH OF 23 OF $2,180,863.23 SCHOOL STATE CONSTRUCTION FUNDS.

SEEING AND NO ONE COMING FORWARD.

I CLOSE THE PUBLIC HEARING AND TURN IT BACK TO THE BOARD.

BOARD WE HAVE A RESOLUTION.

[00:55:03]

BUT IF NOT, I WOULD I WOULD MOVE THAT WE WOULD GO WITH THE OPTION OF PUTTING THAT INTO THE CIP.

THAT WAY, AGAIN, IF THOSE MONIES ARE NOT SPENT BY THE END OF THE FISCAL YEAR, THERE WOULD BE NO NEED FOR THE SCHOOL SYSTEM TO HAVE TO COME BACK AGAIN TO ASK FOR THOSE MONIES TO BE RE APPROPRIATED.

SO I SO MOVE THAT WE WOULD APPROVE THIS WITH THE MONIES THOUGH DESIGNATED TO GO OR THE MONEY FOR THE HVAC.

BE CLEAR, JUST THE MONIES FOR THE HVAC PART WOULD GO INTO THE CIP.

THE OTHER WOULD GO INTO THE CAPITAL PROJECTS.

THE $31,020 WOULD GO INTO REGULAR CAPITAL OUTLAY, WHICH I THINK HAS ALREADY BEEN EXPOSED.

YES. YES, SIR. I THINK THOSE UNITS HAVE BEEN RELOCATED.

IT WOULD GO INTO THE SCHOOL OPERATING FUND AND THE CAPITAL OUTLAY CATEGORY.

SO WE WOULD DO THE $2,149,843.23, TO CIP.

YES. YES, SIR. THAT'S WHAT YOUR MOTION IS? YES, SIR. YES, SIR.

DO I HAVE A SECOND TO THAT MOTION? SECOND, SECOND.

I'M SORRY. GO AHEAD, TJ.

ALL RIGHT. MR. WEBB SECONDED. YES, SIR, IF YOU DON'T MIND.

ALL RIGHT, SO WE HAVE A MOTION AND A SECOND.

ANY OTHER QUESTIONS? NO, SIR. HEARING NONE WOULD YOU CALL THE ROLL PLEASE? NEXT PUBLIC HEARING IS A REZONING OF RZ-23-02 REQUEST TO CONDITIONALLY REZONE 14.8 ACRES FROM RESIDENTIAL AGRICULTURAL RA ZONING DISTRICT TO GENERAL BUSINESS B-1 ZONING DISTRICT.

THE APPLICANT SEEKS TO DEVELOP THE PROPERTY FOR MINI STORAGE AS WELL AS AN OFFICE, RETAIL AND POTENTIALLY RESTAURANT USE.

THE SUBJECT PROPERTY IS IDENTIFIED AS TAX MAP 350(0A)00-044-A AND LOCATED ON THE WEST SIDE OF PRINCE GEORGE DRIVE AT THE INTERSECTION WITH QUAKER WEST QUAKER ROAD.

THE COMPREHENSIVE PLAN INDICATES A PROPERTY IS PLANNED FOR COMMERCIAL LAND USE.

MR. GRAVES.

YES. THANK YOU AND GOOD EVENING, CHAIRMAN HUNTER AND MEMBERS OF THE BOARD, MR. STOKE AND MR. ERARD.

AND THANK YOU FOR READING THE DESCRIPTION THERE.

SO THE APPLICANT HERE AGAIN, IT'S HIS LAND LLC AND THE PROPERTY YOU CAN SEE ON THIS MAP VIEW HERE, IT'S LOCATED AT THE INTERSECTION, AS MR. HUNTER DESCRIBED, AND IT'S OUTLINED IN RED.

IT'S APPROXIMATELY 15 ACRES.

AND HERE'S THE ZONING MAP AND IT IS CURRENTLY ZONED RESIDENTIAL AGRICULTURAL, AS ARE ALL OF THE PROPERTIES AROUND IT.

THIS IS THE COMPREHENSIVE PLAN FUTURE LAND USE MAP.

THIS PROPERTY IS PLANNED FOR COMMERCIAL LAND USE AND THE PROPERTIES AROUND IT ARE EITHER RESIDENTIAL.

YOU ALSO HAVE RESIDENTIAL PLANNED USE IN THE AREA AND PUBLIC SEMI PUBLIC USE, WHICH IS ON THE OTHER SIDE OF THE ROAD, WHICH IS A COUNTY OWNED PROPERTY. HERE'S AN AERIAL VIEW.

IT'S WHAT IT LOOKS LIKE TODAY.

THE PROPERTY'S COVERED IN TREES.

AS ARE MUCH OF THE SURROUNDING PROPERTY.

HERE IS A VIEW FROM THE INTERSECTION.

SO THE APPLICANT'S GOAL IS TO DEVELOP THE PROPERTY FOR COMMERCIAL USE, INCLUDING A MINI STORAGE FACILITY AND OFFICE SPACES.

IN THE SHORT TERM AND IN THE LONG TERM, THAT WOULD BE OFFICE RETAIL AND POTENTIALLY RESTAURANT USES.

THIS IS WHAT THEY'VE ENVISIONED SO FAR FOR THE LONGER TERM AND THEIR REQUEST IS THAT IS CURRENTLY BEFORE YOU IS TO REZONE THE PROPERTY FROM RESIDENTIAL AGRICULTURAL TO GENERAL BUSINESS.

AND THEY DO HAVE PROFFERS WHICH ARE FOCUSED ON RESTRICTING THE POSSIBLE LAND USES OF THE PROPERTY TO CERTAIN PERMITTED USES.

HERE IS A CONCEPTUAL PLAN THAT THEY SUBMITTED FOR THIS AND HAVE PROFFERED TO BE TO DEVELOP THE PROPERTY IN CONFORMANCE TO THIS PLAN.

ON THIS PLAN, YOU CAN SEE THE INTERSECTION OF WEST QUAKER AND PRINCE GEORGE DRIVE IS ON THE LEFT SIDE OF THE IMAGE.

THEY SHOW THAT THE FUTURE COMMERCIAL RETAIL AREA IS ON THE IS AROUND THAT INTERSECTION.

AND SO THE PART THAT THEY ACTUALLY WANT TO DEVELOP IN THE SHORT TERM IS IN THE BACK SIDE OF THE PROPERTY, BACK PART OF THE PROPERTY, WHICH YOU CAN SEE THE RECTANGLES.

[01:00:03]

AND THEN CLOSER TO THE CLOSER TO PRINCE GEORGE DRIVE WHERE THE ENTRANCE IS PROPOSED, ON PRINCE GEORGE DRIVE, THEY HAVE SOME OFFICE WAREHOUSE, SMALL OFFICE WAREHOUSE SPACES FOR PROBABLY FOR LEASING TO DIFFERENT TENANTS.

THAT'S WHAT THEY ENVISION.

SO PLANNING AND ZONING COMMENTS ON THIS, WE NOTED THAT IT'S AGAIN ABOUT 15 ACRES.

IT'S ONE TAX PARCEL RIGHT NOW, AND THAT WAS RECENTLY, RELATIVELY RECENTLY SUBDIVIDED FROM A LARGER TAX PARCEL.

AND THE INITIAL DESIRED USE, A MINI STORAGE FACILITY MAY BE PERMITTED BY SPECIAL EXCEPTION.

THE BOARD YOU WOULD HAVE TO APPROVE THAT SEPARATELY.

AND SO THAT'S COMING UP AFTER THIS REQUEST.

THE APPLICANT DOES CONTEMPLATE OTHER POSSIBLE USES BESIDES MINI STORAGE FACILITY, AS WE'VE DISCUSSED, SUCH AS OFFICE, RETAIL AND RESTAURANT.

AND SO THE B-1 ZONING DISTRICT, IF THIS IS APPROVED AND THE PROPERTY IS REZONE TO B-1, THIS WOULD ALLOW THOSE USES AND OTHER USES.

THE APPLICANT HAS PROFFERED TO RESTRICT THE POSSIBLE LIST OF USES.

AND WE'LL LOOK AT WE'LL LOOK AT THE LIST.

BESIDES PROFFERING TO RESTRICT THE POSSIBLE USE OF THE PROPERTY, THEY ALSO HAVE PROFFERED TO DEVELOP THE PROPERTY IN CONFORMANCE TO THAT CONCEPTUAL PLAN THAT YOU WERE THAT YOU SAW A MOMENT AGO.

SO THE COMP PLAN OR THE COMPREHENSIVE PLAN SHOWS THE FUTURE LAND USE DESIGNATION OF COMMERCIAL LAND USE.

SO THAT WOULD SUPPORT A REZONING TO BUSINESS OR COMMERCIAL.

SAME, SAME, SAME MEANING.

THE BOARD RECENTLY CHANGED THAT IN JUNE.

OTHER STAFF REVIEW COMMENTS.

PRIMARILY IT WAS FROM VCOT AND FROM THE UTILITIES DEPARTMENT.

SO VDOT, WE'VE SUMMARIZED THEIR COMMENT COMMENTS HERE.

NUMBER ONE, IF BASICALLY IF PROFFERS WERE NOT SUBMITTED, THEN A TIA TRAFFIC IMPACT ANALYSIS WOULD BE REQUIRED.

BUT THE APPLICANT DID PROFFER TO RESTRICT THE USE OF THEIR PROPERTY TO THE CONCEPTUAL PLAN AND TO THE POSSIBLE THINGS THAT THEY CAN DO ON THE PROPERTY.

THEREFORE, VDOT CONFIRMED THAT AS A RESULT, NO TRAFFIC IMPACT ANALYSIS IS REQUIRED.

THE SECOND COMMENT NO TRIP GENERATION DATA OR TURN LANE ANALYSIS WERE SUBMITTED.

RIGHT OR LEFT TURN LANES WILL BE REQUIRED IF WARRANTED.

AND SO ALL OF THAT IS DETERMINED AT THE TIME OF SITE PLAN.

SO THEY'LL BE REQUIRED TO SUBMIT THAT INFORMATION WHEN THEY SHOW THE ENGINEERED PLAN TO DEVELOP THIS PROPERTY.

SO IF REQUIRED, IF A TURN LANES ARE WARRANTED, THEN THEY'LL HAVE TO INSTALL THEM.

IT WILL NOT BE THE COUNTY'S RESPONSIBILITY WOULD BE THE APPLICANT OR THE PROPERTY OWNER'S RESPONSIBILITY.

SO ANY ENTRANCES.

NUMBER THREE, ANY ENTRANCES LOCATED ON EITHER OF THESE ROADWAYS WILL BE SUBJECT TO SPACING REQUIREMENTS.

SO ANY ENTRANCE WOULD HAVE TO BE AT LEAST 555FT FROM THE INTERSECTION AND ON PRINCE GEORGE DRIVE.

AND IF THERE WERE TO BE AN ENTRANCE ON WEST QUAKER ROAD, IT WOULD NEED TO BE AT LEAST 335FT.

AND SO ALL THAT REALLY MATTERS HERE IS THE APPLICANT PROPOSES AN ENTRANCE ON PRINCE GEORGE DRIVE AND IT WOULD MEET THOSE SPACING REQUIREMENTS.

IT WOULD BE MORE THAN THAT MINIMUM REQUIREMENT.

SO IT'D BE, IN THEORY, FAR ENOUGH FROM THE INTERSECTION FOR PEOPLE TO BE ABLE TO SEE CARS COMING AND GOING WHEN THEY TURN IN AND OUT OF THIS PROPERTY.

UTILITIES DEPARTMENT NOTED THAT THIS PROPERTY IS IN THE PLANNING AREA.

THE PRINCE GEORGE PLANNING AREA.

AND IN THAT AREA, PUBLIC WATER AND WASTEWATER CONNECTIONS ARE REQUIRED.

THEY ALSO NOTED, HOWEVER, THAT THERE IS NO CAPACITY IN THE SYSTEM FOR NEW DEVELOPMENT AT THIS TIME.

THERE ARE PROJECTS BEING WORKED ON TO PROVIDE ADDITIONAL CAPACITY, SO IN THE MEANTIME, THE APPLICANT MAY REQUEST FROM THE BOARD THE ABILITY TO USE PRIVATE SYSTEM TEMPORARILY WITH THE UNDERSTANDING THAT THEY WOULD HAVE TO CONNECT ONCE THE CAPACITY IS AVAILABLE.

HERE IS A LOOK AT THE PROFFERED CONDITIONS.

THERE WERE TWO PROFFERED CONDITIONS.

THE FIRST ONE IS THAT THE USE OF THE PROPERTY IS AS PROVIDED IN THE ZONING ORDINANCE, EXCEPT THAT THE FOLLOWING LIST OF USES SHALL BE PROHIBITED.

SO THOSE ITEMS THAT ARE LISTED THERE ARE NOT WOULD NOT BE ALLOWED ON THIS PROPERTY.

LAUNDRIES, DRUGSTORES, SERVICE STATIONS, SHOPPING CENTERS, ET CETERA.

THE SECOND PROFFERED CONDITION IS ABOUT THE CONCEPTUAL, AGAIN SAYING THAT THEY WILL DEVELOP THE PROPERTY SUBSTANTIALLY IN CONFORMANCE OR VERY BASICALLY WHAT YOU SEE ON THAT CONCEPTUAL PLAN.

I'M SORRY AND SUBJECT, AND THAT WOULD ALSO BE SUBJECT TO ANY SPECIAL EXCEPTIONS.

SO AGAIN, THIS THIS REZONING DOES NOT APPROVE A MINI STORAGE FACILITY.

THAT'S YOU'LL HAVE TO DO THAT IF YOU WISH TO IN THE SPECIAL EXCEPTION REQUEST.

[01:05:05]

SOME COMMENTS ABOUT THIS PROPERTY AND THIS PROJECT, THIS OVERALL PROJECT, WERE RECEIVED PRIOR TO THE BOARD'S DECISION ON THE COMPREHENSIVE PLAN CHANGE THAT PREVIOUS REQUEST BACK IN JUNE.

BUT SINCE THEN THERE HAVE BEEN NO NEW COMMENTS ON THIS PROJECT TO THIS DAY.

SO STAFF'S OPINION IS THAT THE CONCERNS THAT WERE RAISED FOR THE COMP PLAN CHANGE ABOUT WHETHER IT SHOULD BE COMMERCIAL OR RESIDENTIAL, THOSE CONCERNS THAT WERE RAISED SHOULD BE ADEQUATELY ADDRESSED BY THESE PROFFERED CONDITIONS THAT WE JUST WENT THROUGH AND AS WELL AS STANDARD REGULATIONS THAT THEY HAVE TO ADHERE TO WHEN THEY DESIGN THE LAYOUT DURING A SITE PLAN.

THERE ARE ALSO THOSE CONCERNS CAN BE ADDRESSED BY THE SPECIAL EXCEPTION CONDITIONS, WHICH ARE PART OF A SEPARATE CASE.

SO NO NEW PUBLIC COMMENTS WERE RECEIVED ABOUT THIS REZONING REQUEST RZ-23-02.

PLANNING COMMISSION'S RECOMMENDATION ON JULY 27TH, AFTER HOLDING A PUBLIC HEARING AND IT WAS ADVERTISED AS IS REQUIRED.

THEY RECOMMENDED APPROVAL BY A 5 TO 0 VOTE.

SUBJECT TO THE PROFFERED CONDITIONS.

AND THERE WERE NO PUBLIC COMMENTS DURING THAT HEARING.

AND STAFF HAD PROVIDED RECOMMENDED APPROVAL TO THE PLANNING COMMISSION.

THE REASONING IS PROVIDED THERE.

DO YOU HAVE ANY QUESTIONS FOR STAFF? ALSO, THE APPLICANT IS HERE.

TIM STEWART.

IT'S HIS LAND LLC IF YOU HAVE ANY QUESTIONS FOR THE PROPERTY OWNER.

QUESTIONS. I'M GOOD, SIR.

MR. WEBB. ANY QUESTIONS, SIR? NO, SIR. I'M GOOD.

ANYTHING? I DON'T THINK THERE ARE ANY QUESTIONS.

AND IF THE PROPERTY OWNER WANTS TO WAIT TO SEE IF ANY PUBLIC COMMENTS COMES UP, THEY HAVE OPPORTUNITY AT THAT TIME TO ADDRESS ANY PUBLIC COMMENT QUESTIONS THAT THEY MAY HAVE.

IS THAT CORRECT? YEAH.

OKAY. ALL RIGHT. SO WITH THAT I'M GOING TO OPEN IT TO PUBLIC HEARING.

THIS IS A PUBLIC HEARING FOR THE REZONING OF THE REQUESTED 14.8 ACRES AT WEST QUAKER AND 156.

IS THERE ANYBODY THAT WANTS TO SPEAK FOR OR AGAINST THAT REZONING AT THIS TIME? ANYONE THAT WANTS TO SPEAK FOR OR AGAINST REZONING OF THE 14.8 ACRES OF RESIDENTIAL AGRICULTURE AT THIS TIME. WERE THERE ANY COMMENTS? NO, SIR, MR. CHAIRMAN.

NO, NO COMMENTS.

AND ONE MORE TIME, DO WE HAVE ANYONE THAT WANTS TO SPEAK FOR OR AGAINST THIS REZONING? HEARING NONE. SEEING NO ONE COME FORWARD I CLOSE THE PUBLIC HEARING.

OPEN IT BACK TO THE BOARD FOR COMMENTS.

COMMENTS? MR. CHAIRMAN, I DON'T HAVE ANY COMMENTS.

I THINK THE BOARD SAID EARLIER THEY DIDN'T.

SO IF THERE AREN'T ANY COMMENTS, I WOULD SO MOVE THAT WE WOULD APPROVE THIS REQUEST TO REZONE CASE NUMBER RZ-23-02 AND ACCEPT THE PROFFERED CONDITION AND ACCEPT THE PROFFERED CONDITIONS.

THANK YOU, MA'AM. THANK YOU.

AND I'LL SECOND THAT, MR. CHAIRMAN. SO WE GOT A MOTION AND A SECOND.

ANY QUESTIONS? ANY COMMENTS? HEARING NONE. CALL THE ROLL, PLEASE.

WE HAVE A PUBLIC HEARING, A SPECIAL EXCEPTION SE-23-03 REQUEST TO PERMIT WAREHOUSING WITH INDOOR STORAGE WITHIN A GENERAL BUSINESS B-1 ZONING DISTRICT PURSUANT TO THE PRINCE GEORGE'S COUNTY ZONING ORDINANCE 90-393(15) . THE PURPOSE OF THE REQUEST IS THE DEVELOPMENT OF A MINI STORAGE SELF-STORAGE FACILITY WITH OUTDOOR BOAT SLASH RV STORAGE.

THE SUBJECT PROPERTY APPROXIMATELY 14.8 ACRES IN SIZE IS IDENTIFIED AS TAX PARCEL SO AND SO AND IS LOCATED ON THE WEST SIDE OF PRINCE GEORGE'S DRIVE AT THE INTERSECTION WITH WEST QUAKER ROAD.

THE COMPREHENSIVE PLAN INDICATES THAT THE PROPERTY PLANNED FOR COMMERCIAL LAND USE.

MR. GRAVES.

ALL RIGHT. THANK YOU. ONCE AGAIN.

THIS IS THE SAME PROPERTY AND SAME APPLICANT.

AND THIS TIME [INAUDIBLE] THIS PARTICULAR APPLICATION IS ABOUT THE SELF STORAGE FACILITY WITH OUTDOOR BOAT, RV STORAGE.

AND HERE IS THE SAME PROPERTY ON A MAP AT THE INTERSECTION OF WEST QUAKER ROAD AND PRINCE GEORGE DRIVE AND THE ZONING MAP, WHICH

[01:10:09]

AND THE COMPREHENSIVE PLAN SUPPORTS A COMMERCIAL USE AND THE AERIAL VIEW SHOWS IT'S GOT TREES ON IT AND THE INTERSECTION AGAIN.

SO THE SUMMARY OF THE REQUEST, THE APPLICANT IS WORKING WITH ALL AMERICAN MINI STORAGE.

SO THAT'S AN ESTABLISHED COMPANY TO DEVELOP A MINI STORAGE FACILITY AND THAT WOULD INCLUDE OUTDOOR STORAGE OF RVS AND BOATS TO SERVE RESIDENTS IN THE SURROUNDING AREA.

THEY ESTIMATE THAT WOULD CREATE 4 TO 5, 4 TO 5 NEW JOBS.

THE FACILITY IS PLANNED TO BE OPEN FROM 9 A.M.

TO 5 P.M. MONDAY THROUGH SATURDAY.

AND IT WOULD WE'LL LOOK AT THE CONCEPTUAL PLAN, BUT IT'S PROPOSED TO BE BUILT ON THE PORTION OF THE PROPERTY FARTHEST FROM PRINCE GEORGE DRIVE.

AND THERE ARE PROFFERED CONDITIONS THAT REQUIRE THAT LOCATION FOR THE FACILITY.

SO THAT AREA WOULD COVER APPROXIMATELY 11.3 ACRES OUT OF THE TOTAL, APPROXIMATELY 15 ACRES.

AND THEY PROPOSE TO HAVE APPROXIMATELY 96,000FT² OF STORAGE SPACE, APPROXIMATELY 20 EXTERIOR SPACES FOR RVS AND BOATS.

THEY DO NOT PLAN TO HAVE A RENTAL OFFICE, SO ACCESS WOULD BE AUTOMATIC THROUGH A KEYLESS ENTRY CODE FOR TENANTS AND THE FRONT OF THE PROPERTY, AS SHOWN ON THE CONCEPTUAL PLAN, WOULD BE RETAINED FOR OFFICE COMMERCIAL RETAIL USES THAT ARE NOT PART OF THIS SPECIAL EXCEPTION REQUEST. SO AGAIN, THEIR REQUESTS IN SIMPLEST FORM IS A SPECIAL EXCEPTION FOR WAREHOUSING WITH INDOOR STORAGE IN A B-1 ZONING DISTRICT.

THERE IS THE CONCEPTUAL PLAN.

AGAIN, SAME ONE THAT WE LOOKED AT ON THE LAST CASE.

YOU HAVE FUTURE COMMERCIAL USES ON THE FRONT OF THE PROPERTY AT THE INTERSECTION THAT ARE NOT PART OF THIS REQUEST.

THIS REQUEST IS ABOUT THE SELF STORAGE FACILITY SHOWN IN THE BACK PART OF THE PROPERTY AS WELL AS THIS WOULD ALSO ALLOW WAREHOUSE SMALL WAREHOUSE SPACES IN TOWARD THE TOWARD THE FRONT OF THE PROPERTY AROUND THE ENTRANCE COMBINED WITH COMBINED WITH OFFICES.

AND ON THIS CONCEPTUAL PLAN, YOU CAN SEE THE PERIMETER AROUND THE UNITS ARE THE PARKING SPACES FOR THE RVS AND BOATS.

THERE ARE WOULD BE AN AREA OF TREES STILL SURROUNDING THIS FACILITY.

THE STAFF REVIEW COMMENTS FROM THE PLANNING OFFICE.

WE LIKE TO PROVIDE THE DEFINITION OF A SPECIAL EXCEPTION, WHICH IS A USE THAT WOULD NOT BE APPROPRIATE GENERALLY OR WITHOUT RESTRICTION EVERYWHERE IN THE ZONING DISTRICT. BUT IF IT'S CONTROLLED AS TO THE VARIOUS FACTORS MENTIONED THERE, THEN IT WOULD PROMOTE BASICALLY THE GENERAL WELFARE.

THERE IS NO DEFINITION OF WAREHOUSING WITH INDOOR STORAGE SPACE.

THERE'S NO PARAMETER OF HOW BIG OR SMALL THAT CAN BE.

SO THE STAFF DOES WILL RECOMMEND SOME CONDITIONS DEFINING THE SCOPE OF HOW BIG THESE THINGS ARE TO MAKE THIS ABOUT A SELF STORAGE FACILITY.

SO WE HAVE RECOMMENDED A DEFINITION FOR WHAT SELF STORAGE FACILITY MEANS.

WE ALL KNOW WHAT THAT IS FROM COMMON SENSE, BUT PUTTING IT INTO THE CODE WILL MAKE PUT EVERYBODY ON THE SAME PAGE 20 YEARS FROM NOW.

AND THERE'S THE DEFINITION RIGHT THERE.

ALL RIGHT. THE CURRENT LAND USE IS ON ADJACENT PROPERTIES, INCLUDE A 126 ACRE PARCEL WITH A HOUSE AND A FIELD, AND IT'S OTHERWISE PRETTY VACANT TREES AND A FIELD. AND TO THE SOUTH, ACROSS THE STREET, YOU HAVE VACANT FORESTRY LAND.

TO THE EAST YOU HAVE A COUNTY OWNED PROPERTY THAT IS VACANT AND HAS A LOT OF TREES.

TO THE WEST YOU HAVE A TEN ACRE SINGLE FAMILY LOT AND A 13 ACRE SIZED SINGLE FAMILY LOT.

THE HOUSES ON EACH OF THOSE LOTS.

THE EXPECTED IMPACTS AND MITIGATION FOR THIS, THE TRAFFIC FOR COMMERCIAL USE ON A COMMERCIALLY ZONED PROPERTY, A SELF STORAGE FACILITY IS NOT GOING TO HAVE A HIGH AMOUNT OF TRAFFIC COMPARED TO OTHER USES THAT ARE ALLOWED IN B-1 ZONING DISTRICT.

THE ENTRANCE LOCATION WILL HAVE TO MEET THAT VDOT SPACING REQUIREMENT AND IF REQUIRED, IF TURN LANES ARE WARRANTED, THE OWNER WILL HAVE TO INSTALL THEM.

THE VISUAL IMPACTS WOULD BE POTENTIAL VIEW OF STORAGE BUILDINGS AND THE RVS AND BOATS.

THIS IS MITIGATED BY PROFFERED CONDITIONS REQUIRING THE BUILDINGS TO BE LOCATED IN THE BACK OF THE PROPERTY AWAY FROM PRINCE GEORGE DRIVE AWAY FROM WEST QUAKER ROAD.

AND ALSO THERE WOULD BE A CERTAIN DISTANCE OR A SIGNIFICANT DISTANCE FROM ADJACENT PROPERTIES AND THE HOUSES THAT ARE ACTUALLY ON THOSE ADJACENT PROPERTIES.

SO YOU'D HAVE TREES AND FENCING IN BETWEEN ALL OF THAT.

[01:15:03]

ALL REMAINING BUFFERING, LANDSCAPING AND ACCESS REQUIREMENTS CAN BE ADDRESSED DURING THE SITE PLAN REVIEW STAGE.

OTHER STAFF REVIEW COMMENTS.

THIS IS THE SAME AS WHAT WE WENT OVER IN THE REZONING CASE AND THAT ENDS UP RESULTING IN THAT VDOT HAS NO OBJECTION TO THIS SPECIAL EXCEPTION APPLICATION AND THERE NOT NOTHING ELSE NEEDS TO BE SUBMITTED TO MAKE FOR VDOT TO UNDERSTAND IT.

UTILITIES DEPARTMENT HAD THOSE NOTES ABOUT WHETHER WATER AND SEWER REQUIRED.

STAFF HAS RECOMMENDED CONDITIONS.

SOME OF THEM ARE PUT SUMMARIZED HERE.

WE PROVIDED A DEFINITION.

WE SPECIFICALLY SUGGEST THAT IT BE LIMITED TO SPECIFICALLY SAY THAT A SELF STORAGE FACILITY IS ALLOWED.

THAT'S THE SPECIFIC TYPE OF INDOOR STORAGE THAT THEY WANT TO HAVE.

SO THERE'S THE DEFINITION FOR THAT, AND THAT WOULD INCLUDE OUTDOOR ALSO ALLOW OUTDOOR STORAGE OF RVS AND BOATS AND OFFICE WAREHOUSE UNITS OF A SIZE AND SCOPE CONSISTENT WITH WHAT THEY SHOW ON THE PLAN.

SO ALL THESE CONDITIONS ARE JUST BASICALLY TO ALLOW THEM TO BUILD WHAT THEY SHOWED ON THE CONCEPTUAL PLAN AND T HERE'S A CONDITION ABOUT VEHICLES, RVS, BOATS, ET CETERA, MUST BE ADEQUATELY SCREENED FROM VIEW, FROM PUBLIC RIGHTS OF WAY IN ANY OCCUPIED DWELLING AND NO STORED ITEM CAN EXCEED THE HEIGHT OF THE COMPOUND FENCE SCREENING OR BUILDINGS TO INCLUDE BOAT MASTS, SATELLITE DISHES, ANTENNAS, ET CETERA.

SO THEY'LL HAVE TO HAVE ENOUGH SCREENING IN PLACE TO MAKE THOSE BASICALLY NOT VISIBLE.

TO HAVE A SIGN AT THE ENTRANCE, THEY'LL NEED A MONUMENT STYLE SIGN THAT'S SITTING ON THE GROUND, NOT TALL ON A POLE, AND PORTABLE SIGNS AND FLASHING ARROWS WILL NOT BE PERMITTED.

THE FACILITY SHALL BE SECURED WITH A GATE WITH KEYLESS ENTRY AND A 25 FOOT MINIMUM BUFFER YARD OF TREES AND SHRUBS SHALL BE MAINTAINED BETWEEN IN-BETWEEN COMMERCIAL USE ON THIS PROPERTY AND ANY ADJACENT RESIDENTIAL ZONE PROPERTIES IN SUBJECT TO ANY FURTHER PROVISIONS IN THE ZONING ORDINANCE.

AND THEN UP TO ADDITIONAL 25FT OF BUFFER WIDTH CAN BE REQUIRED DURING THE SITE PLAN REVIEW AND THE COMPLETE CONDITIONS ARE IN THE DRAFT ORDINANCE.

STAFF'S RECOMMENDED CONDITIONS ARE ALL ON THE DRAFT ORDINANCE FOR YOUR CONSIDERATION.

AS WITH THE REZONING REQUEST, THERE WERE RELATED COMMENTS RECEIVED DURING THE DURING A PREVIOUS CASE BACK IN JUNE.

THERE HAVE BEEN NO NEW COMMENTS ABOUT THIS PARTICULAR REQUEST SINCE THEN.

AND THOSE CONDITIONS THE CONCERNS THAT WERE RAISED DURING THE RELATED REQUESTS ARE ADEQUATELY ADDRESSED BY THE REZONING PROFFERS.

THESE RECOMMENDED SPECIAL EXCEPTION CONDITIONS AND REGULATIONS THAT ARE APPLICABLE DURING SITE PLAN REVIEW.

PLANNING COMMISSION HELD A PUBLIC HEARING.

THEY RECOMMENDED APPROVAL BY A 5 TO 0 VOTE, SUBJECT TO SUBJECT SAYS PROFFERRF CONDITIONS BUT SUBJECT TO THE RECOMMENDED CONDITIONS THAT ARE IN YOUR DRAFT ORDINANCE.

THERE WERE NO PUBLIC COMMENTS DURING THE HEARING AND STAFF HAD ALSO RECOMMENDED APPROVAL AND THE REASONING IS PROVIDED THERE.

AGAIN, I CAN ANSWER ANY QUESTIONS FOR STAFF AND THE APPLICANT PROPERTY OWNER IS HERE IF YOU HAVE QUESTIONS FOR THEM.

ANY QUESTIONS FOR STAFF AT THIS TIME? NO, SIR. NONE FOR ME.

NO, SIR. MR. WEBB? NO, SIR.

OKAY. NO QUESTIONS.

ALL RIGHT. THANK YOU.

I'LL RESERVE THE OWNER TO COME UP AFTER WE HAVE THE PUBLIC COMMENTS, IF THERE'S ANY COMMENTS THAT NEED TO BE ADDRESSED.

SO AT THIS TIME, ANYBODY THAT HAS ANY KIND OF COMMENTS FOR OR AGAINST THIS REZONING OR SPECIAL EXCEPTION EXCUSE ME, REQUEST TO PERMIT THE WAREHOUSING COME FORWARD.

IT'S A SPECIAL EXCEPTION TO REQUEST TO HAVE [INAUDIBLE] I'M SORRY TO HAVE GENERAL BUSINESS WAREHOUSING AT THIS LOCATION 56 AND WEST QUAKER ROAD.

ANYBODY WANTS TO SPEAK FOR OR AGAINST IT.

ANY COMMENTS SENT IN? NO, SIR. MR. CHAIRMAN.

BEING NO COMMENTS WERE SENT IN AND NO ONES COME FORWARD.

I CLOSE THE PUBLIC HEARING, TURN IT BACK OVER TO THE BOARD FOR COMMENTS OR RECOMMENDATIONS.

MR. CHAIRMAN, I HAVE NO COMMENT.

IF THERE'S NO OTHER BOARD MEMBER THAT DOES, I WOULD APPROVE THE SPECIAL EXCEPTION AS IT WAS PRESENTED TO US WITH CONDITIONS. IS THAT RIGHT? OKAY. WITH CONDITIONS A MOTION AND A SECOND.

AND JUST TO CLARIFY, THAT'S A MOTION TO APPROVE THE SPECIAL EXCEPTION WITH THE CONDITIONS AS OUTLINED IN THE STAFF REPORT.

[01:20:04]

THAT IS RIGHT. YES, MA'AM.

OKAY. SECOND THAT.

ALL RIGHT. I SAID THAT. ALL RIGHT.

SO WE HAVE A MOTION AND A SECOND.

ANY QUESTIONS? NO, SIR. THANK YOU.

HEARING NO QUESTIONS, CALL THE ROLL PLEASE.

THANK YOU VERY MUCH.

NEXT. GOOD JOB, TIM.

VERY GOOD, MR. GRAVES. PLANNING COMMISSION.

THE NEXT IS THE REZONING OF REQUEST TO REZONE 2.5 ACRES FROM RESIDENTIAL TO ZONING DISTRICT BUSINESS GENERAL BUSINESS.

SUBJECTS LOCATED AT 8801 COUNTY DRIVE PORTION OF TAX MAP 460(0A)00-013-B COMPREHENSIVE PLAN INDICATES PROPERTY IS PLANNED FOR AGRICULTURAL AGRICULTURAL USE.

TIM. THANK YOU, SIR.

MR. GRAVES. ALL RIGHT.

ALL RIGHT. ON THIS SLIDE, YOU HAVE AN AERIAL VIEW OF THIS PROPERTY THAT YOU JUST HEARD IDENTIFIED.

IT'S LOCATED ON COUNTY DRIVE.

THERE ARE THREE BUILDINGS ON THERE.

THEY'RE CALLED QUONSET HUTS.

YOU'LL SEE A PICTURE IN A MOMENT.

AND YOU CAN SEE ON THE TO THE ON THE RIGHT SIDE OF THAT IMAGE, THERE'S AN OPEN GRASS AREA AND THAT'S WHERE WE'RE REALLY FOCUSED.

BUT THE REQUEST IS TO REZONE THIS WHOLE PROPERTY TO BUSINESS GENERAL BUSINESS.

SO HERE YOU CAN SEE THE ZONING MAP AND YOU CAN SEE HOW ONLY PART OF THE PROPERTY IS CURRENTLY ZONED FOR BUSINESS.

THE STORY HERE IS THAT THE SMALL AREA THAT'S COLORED RED WAS ORIGINALLY ONE PARCEL OF LAND AND THEY, THE OWNER, PURCHASED THE ADJACENT AREA AND CONSOLIDATED IT INTO THE THE BLUE OUTLINE THAT YOU SEE THERE.

LEAVING ONLY PART OF THE PROPERTY ZONE BUSINESS.

HERE'S ANOTHER LOOK AT THE AERIAL VIEW.

YOU CAN SEE HOW THE BUSINESS ACTIVITY IS ONLY ON THE RED AREA AND THE REST OF THE AREA IS PRETTY MUCH VACANT.

SO THE FUTURE LAND USE MAP CALLS FOR AGRICULTURE IN THIS AREA AGRICULTURAL USES IN THIS AREA.

SO THE HERE'S A PICTURE OF THE EXISTING BUILDINGS ON THE PROPERTY.

AND THE GRASS AREA THE ORIGINAL KIND OF IMPETUS FOR THIS REQUEST IS THAT THEY HAVE THE OWNER OF THE PROPERTY, GEORGE BISHOP, HAS A TENANT IN MIND WHO WANTS TO SELL PORTABLE SHEDS STRUCTURES.

YOU KNOW, THERE'S LITTLE COTTAGE LOOKING BUILDINGS THAT YOU CAN BUY AND GET DELIVERED TO A PROPERTY.

THAT'S WHAT THEY WANT TO SELL.

SO THEY WANT TO PUT IN THAT FIELD OR IN THAT GRASS AREA, THOSE BUILDINGS AND SELL THEM.

AND SINCE THE PROPERTY IS NOT ZONED FOR BUSINESS, IT'S NOT ALLOWED.

SO THUS THE OWNER REQUESTED TO GO AHEAD AND REZONE THE REST OF THE PROPERTY TO BUSINESS.

SO HERE I MENTIONED IN THE BACKGROUND THAT IN 1987, THE ONE THE SMALLER AREA, THE 1.4 ACRES WAS REZONED.

THERE ALSO ARE SPECIAL EXCEPTIONS FOR THOSE THE PART OF THE PROPERTY THAT HAS BUILDINGS ON IT WHERE THERE'S EXISTING.

THEY GOT SPECIAL EXCEPTIONS FOR WOODWORKING SHOP AND AUTO REPAIR SHOP PRIOR TO THIS.

AND THOSE.

SO THERE IS A HISTORY OF COMMERCIAL USE OF THIS PROPERTY, YOU KNOW, FOCUSED ON THE AREA WHERE THE BUILDINGS ARE.

IN 2005, THE ADDITIONAL AREA WAS PURCHASED AND MAKING THE TOTAL AREA THAT YOU HAVE NOW.

SO I KIND OF WENT OVER THAT WHEN WE WERE LOOKING AT IT.

THE APPLICANT IS MARTHA JOHNSON.

THAT'S THE OWNER OF THE BUSINESS THAT SELLS THE BUILDINGS, SELLS THE PROVIDENTIAL STRUCTURES.

SHE WANTS TO HAVE AN OFFICE BUILDING IN ONE OF THOSE STRUCTURES TO YOU KNOW, WELCOME THE CUSTOMERS AND SELL THE BUILDINGS OFF THE PROPERTY. AND SO THIS THIS APPLICANT ALREADY HAS A DISPLAY LOT IN PETERSBURG AND THEY'RE LOOKING TO RELOCATE TO PRINCE GEORGE COUNTY ON THIS PROPERTY.

THAT'S EXAMPLE OF THE BUILDINGS THAT YOU WOULD SEE HERE IF THIS IS APPROVED, THAT THEY WANT TO SELL.

THIS IS JUST A SIMPLE SKETCH.

AND YOU CAN SEE HOW THE BUSINESS OWNER WOULD LIKE TO LINE UP THE BUILDINGS ALONG THE FENCE LINE INSIDE THE PROPERTY SO THEY WOULD BE VISIBLE FROM THE ROAD.

AND THAT'S KIND OF THE THAT'S THE PURPOSE.

SO PEOPLE WILL STOP AND COME IN AND BUY THE BUILDINGS.

THE PLANNING STAFF'S COMMENTS.

THIS USE THE DISPLAY AND SALE OF PORTABLE BUILDINGS WILL BE PERMITTED BY RIGHT IN THE ZONING DISTRICT IF THIS REQUEST IS APPROVED.

[01:25:06]

YES, BECAUSE AS PART OF THE PART OF THE PROPERTY IS ALREADY ZONED BUSINESS AND USED FOR BUSINESS AND ADJACENT PROPERTIES ARE ALL ZONED RA, WHICH DOES ALLOW SOME BUSINESS USES BY RIGHT AND SOME BY SPECIAL EXCEPTION.

THERE ARE COMMERCIAL AND INDUSTRIAL ZONED OR USED PROPERTIES IN THE AREA ALONG THIS CORRIDOR AS WELL.

SO THERE'S A HISTORY OF BUSINESS USE IN THIS AREA.

THIS IS CONSISTENT WITH THE COMPREHENSIVE PLAN.

YES, IT'S GENERALLY CONSISTENT.

A PORTION OF THE PROPERTY IS ALREADY ZONED.

BUSINESS AND COMMERCIAL USES HAVE BEEN PRESENT ON THE PROPERTY FOR DECADES.

AND THERE ARE OTHER COMMERCIAL INDUSTRIAL USES ACTIVE IN THE AREA.

AND AGRICULTURAL ZONING ALLOWS FOR CERTAIN COMMERCIAL TYPE LAND USES.

SO WE FEEL THAT THIS IS GENERALLY CONSISTENT WITH THE CONFERENCE COMP PLAN.

EXPECTED IMPACTS FOR THIS REQUEST INCLUDE MINIMAL ADDITIONAL TRAFFIC.

THERE'S NOT A LOT OF CUSTOMER TRAFFIC TO COME IN AND BUY THE BUILDINGS.

BUT THAT SAID, IF YOU REZONE THE PROPERTY, THERE'S POTENTIAL FOR OTHER USES IN THE FUTURE.

SO THOSE REALLY DEPEND ON WHAT WHAT IS ENVISIONED DECADES FROM NOW.

WHAT WORKS IN WHAT YOU KNOW MITIGATES THAT IS AT THE TIME OF SITE PLAN REVIEW BASED ON HOW MANY TRIPS ARE EXPECTED TO BE GENERATED FOR A PARTICULAR USE, YOU KNOW, THEY MIGHT HAVE TO INSTALL TURN LANES IN THE FUTURE FOR PARTICULAR THINGS.

RIGHT NOW ALL THAT'S ENVISIONED IS A STORAGE BUILDING SALES.

THE OWNER DIDN'T SUBMIT ANY PROFFERS FOR THIS REQUEST, SO IF THIS REQUEST IS APPROVED, THEN ALL BUSINESS LAND USES PERMITTED BY RIGHT WOULD BE PERMITTED ON THE PROPERTY.

COMMENTS FROM OTHER DEPARTMENTS OR AGENCIES.

YOU HAVE VDOT. THEY SAID ONLY ONE ENTRANCE WILL BE ALLOWED TO SERVICE THE EXISTING BUILDINGS AND THE PROPOSED COMMERCIAL USES, SO ONLY ONE ENTRANCE IS ALLOWED BY VDOT AND THAT WOULD NEED TO MEET A COMMERCIAL ENTRANCE STANDARD.

AND THEY SAID THAT THE EXISTING ENTRANCE NEEDS SOME MAINTENANCE AS THE DRIVING SURFACE CONTAINS POTHOLES AND THE VDOT DOES NOT DO THAT WORK. THE SITE IS CURRENTLY SERVED BY A COMMERCIAL ENTRANCE, SO THEY'RE JUST SAYING THE SIZE AND SCOPE OF THE ENTRANCE IS GOOD ENOUGH, BUT IT DOES NEED SOME MAINTENANCE.

THEY SAID THAT VDOT SUGGESTED THAT MODIFICATIONS MAY BE NEEDED TO THE EXISTING FENCE LINE AND GATE TO MAKE SURE THAT IF THE GATES ARE LOCKED, THEN THAT THERE'S A SUFFICIENT DISTANCE BETWEEN 460 AND AND THE GATE SO THAT THEY DON'T, YOU KNOW, AREN'T BACKED UP ON THE ROAD.

SO THAT'S SOMETHING THAT THE OWNER SHOULD CONSIDER AND OWNER AND TENANT, IF NEEDED, SHOULD CONSIDER THINKING ABOUT.

VDOT HAS NO OBJECTION TO THE PROPOSED REZONING.

THAT'S WHAT THEY STATED.

PUBLIC NOTICE AND COMMUNITY FEEDBACK, AND THERE WERE NO OTHER NOTABLE COMMENTS FROM OTHER DEPARTMENTS.

PUBLIC NOTICE AND COMMUNITY FEEDBACK.

WE DID NOTIFY AS WE DID WITH ALL THE CASES ADJACENT PROPERTIES WERE SENT MAILING PRIOR TO THE PUBLIC HEARING.

WE FOR THE BOARD AND THE PLANNING COMMISSION, WE RAN THE REQUIRED LEGAL ADS IN THE NEWSPAPER AND WE POSTED A SIGN ON THE PROPERTY AND THERE WAS NO PUBLIC FEEDBACK COMMENTS RECEIVED ABOUT THIS REQUEST.

PLANNING COMMISSION HELD A PUBLIC HEARING ON JULY IN JULY AND THERE WERE NO PUBLIC COMMENTS AND THEY APPROVED IT BY A 5 TO 0.

THEY RECOMMENDED APPROVAL BY A 5 TO 0 VOTE, AND STAFF HAD ALSO RECOMMENDED APPROVAL TO THE PLANNING COMMISSION.

SO YOU HAVE RECOMMENDATION APPROVAL FROM THE PLANNING COMMISSION.

YOU HAVE THE THE PROPERTY OWNER, I BELIEVE, IS HERE.

IF YOU HAVE QUESTIONS FOR THE PROPERTY OWNER AND I CAN ANSWER QUESTIONS FROM STAFF FOR STAFF.

STAFF. ANY QUESTION FOR STAFF? I DON'T HAVE A QUESTION.

MORE OF A COMMENT, MR. GRAVES. THAT'S THAT'S CURRENTLY THAT THE AREA IN PETERSBURG WHERE THE OLD PRODUCE CENTER USED TO BE, RIGHT? TODAY. THAT MAY BE THE SAME BUSINESS OH, HALIFAX.

SHE'S ON HALIFAX ROAD.

YEAH, I KNOW WHERE THAT IS BECAUSE I DRIVE THAT WAY TO CHURCH EVERY WEEK.

NO PROBLEM. I WAS JUST TRYING TO MAKE SURE I WAS THINKING OF WHERE THE CURRENT BUSINESS WAS.

THANK YOU, MR. GRAVES IS THIS THE SAME PROPERTY WHERE THEY HAVE, LIKE, A FLEA MARKET THERE? YES, YES, YES.

OKAY. YES, IT IS.

THANK YOU. THERE'S AN ANTIQUE SHOP.

YEAH. THAT'S IT.

OTHER QUESTIONS FOR STAFF?

[01:30:01]

THANK YOU. OKAY.

NO MORE OPEN THE PUBLIC HEARING NOW.

THIS IS A PUBLIC HEARING, AND IT'S A REQUEST FOR A REZONING OF APPROXIMATELY TWO AND HALF ACRES FROM RESIDENTIAL RA TO GENERAL BUSINESS ON 8801 COUNTY DRIVE.

ANYBODY WANTS TO SPEAK FOR OR AGAINST THIS REZONING, PLEASE COME FORWARD NOW.

ANYBODY WISHING TO SPEAK FOR OR AGAINST THE REZONING AT 8801 COUNTY DRIVE COME FORWARD AND SPEAK NOW.

WERE THERE ANY COMMENTS? NO, SIR. ANYONE HAVE ANY COMMENTS FOR OR AGAINST? HEARING NONE. SEEING NO ONE COME FORWARD, I'M GOING TO CLOSE THE PUBLIC HEARING AND OPEN IT BACK TO THE BOARD.

WELL, MR. CHAIRMAN, AGAIN, IF THERE'S NO QUESTIONS FROM THE BOARD ON THIS, I WOULD SO MOVE THAT WE WOULD APPROVE THIS REZONING OF THIS PROPERTY FROM RESIDENTIAL AGRICULTURE TO GENERAL BUSINESS B-1.

THANK YOU. AND THERE WERE NO CONDITIONS OR PROFFERS.

ALL RIGHT. THANK YOU. DO YOU HAVE ANY SECOND? DO I HAVE A SECOND? SECOND.

ANY FURTHER QUESTIONS? ANY COMMENTS? HEARING NONE. CALL THE ROLL PLEASE.

NEXT, WE HAVE THE LAST PUBLIC HEARING.

IT'S A SPECIAL EXCEPTION REQUEST TO PERMIT A SPECIAL CARE HOSPITAL WITHIN A GENERAL BUSINESS ZONING DISTRICT PURSUANT TO THE PRINCE GEORGE'S COUNTY ZONING ORDINANCE, SECTION 90-393(8).

THE PROPOSED FACILITY WOULD TREAT PATIENTS ON A VOLUNTEER BASIS FOR SUBSTANCE ABUSE AND OR MENTAL HEALTH ISSUES.

THE SUBJECT PROPERTY IS APPROXIMATELY 21 ACRES IN SIZE, LOCATED AT 5305 PLAZA DRIVE AND IS IDENTIFIED AS TAX MAP 120(0A)00-001-A . THE COMPREHENSIVE PLAN INDICATES THE PROPERTY IS PLANNED FOR PUBLIC/ SEMI PUBLIC LAND USE.

MR. GRAVES.

THANK YOU. ALL RIGHT.

THIS IS MY LAST CASE FOR THE EVENING.

DRINK SOME WATER AFTER THIS.

ALL RIGHT. ON THIS MAP, YOU CAN SEE THE LOCATION IN THE COUNTY AND IT IS OUTLINED IN RED.

IT'S ON THE NORTH SIDE OF OAKLAND BOULEVARD AND TEMPLE AVENUE.

SO THIS IS TOUCHING FORT GREG ADAMS. AND TO THE EAST IS THE CITY OF HOPEWELL.

AND WE'LL LOOK AT AERIAL AERIAL VIEW IN A SECOND.

AND THEN YOU HAVE AGAIN, FORT GREG ADAMS ON ALL OTHER SIDES EXCEPT TO THE SOUTHEAST, WHICH YOU HAVE THE CROSSINGS SHOPPING CENTER.

HERE IS A ZONING MAP.

THE PROPERTY IS CURRENTLY ZONED B-1 GENERAL BUSINESS COMMERCIAL.

YOU HAVE YOU HAVE CLEARLY A COMMERCIAL PROPERTY IN HOPEWELL TO THE EAST ADJACENT TO THIS PROPERTY.

AND YOU HAVE THE CROSSINGS COMMERCIAL SHOPPING CENTER ACROSS THE STREET.

HERE'S AN AERIAL VIEW.

YOU CAN SHOW HOW SEE HOW CLOSE IT IS TO FORT GREG ADAMS. AND AGAIN, THE COMMERCIAL AREAS ALL AROUND IT.

THE PROPERTY IS MOSTLY COVERED IN TREES.

THE FOCAL POINT OF THIS IS IN THE NORTHERN PART AND THE TIP OF THE TRIANGLE THERE IS THREE, IT LOOKS LIKE THREE BUILDINGS, BUT IT'S ONE SINGLE BUILDING.

AND INSIDE OF THAT BUILDING.

INSIDE OF THE BUILDING THEY WANT TO TREAT PATIENTS WHO WANT TO BE THERE FOR SUBSTANCE ABUSE AND OTHER MENTAL HEALTH HEALTH ILLNESSES. IN 2012, THERE WAS A DIFFERENT TYPE OF SPECIAL CARE FACILITY FOR DEMENTIA TREATMENT.

ALL OF THOSE FALL UNDER THE ZONING TERMINOLOGY, SPECIAL CARE FACILITY.

BUT THERE WAS A PRIOR SPECIAL EXCEPTION IN 2012 FOR THIS BUILDING AND THIS FOR A SIMILAR TYPE OF USE IN THAT IT NEEDED A SPECIAL EXCEPTION.

AND THAT BUSINESS WAS CALLED SUNFLOWER GARDENS.

AND SO AGAIN, THEY WANT TO USE THIS ONE STORY BUILDING AND FOR SUBSTANCE ABUSE TREATMENT AND VETERANS ARE A KEY SEGMENT OF THE CLIENTELE.

ALCOHOL, FOR EXAMPLE, IS THE MOST COMMONLY MISUSED SUBSTANCE THAT WOULD BE TREATED THERE.

[01:35:04]

THEY WOULD BE TRANSPORTED IN A COMPANY VEHICLE.

SO IT'S NOT GOING TO BE THE ONLY REAL TRAFFIC IS FROM THE EMPLOYEES AND OCCASIONALLY A VEHICLE BRINGING SOMEONE TO OR TAKING THEM FROM THE FACILITY.

THE POTENTIAL BUYERS HAVE A ONE IN MIND.

THEY HAVE ABOUT A $1 MILLION OF REFURBISHMENTS AND UPGRADES PLANNED, AND IF APPROVED, THIS WOULD CREATE 50 JOBS WITH THIS BUSINESS LOCATING THERE.

AND THOSE TYPES OF JOBS WOULD INCLUDE MEDICAL, CLINICAL AND ADMINISTRATIVE POSITIONS.

SO THEIR REQUEST IS A SPECIAL EXCEPTION FOR A SPECIAL CARE HOSPITAL LAND USE, WHICH WOULD ALLOW THIS.

SPECIFIC TYPE OF FACILITY.

THERE'S A PICTURE OF THE BUILDING FROM THE WEBSITE, OR JUST THE FRONT ENTRANCE.

ANYWAY, IT'S A PRETTY BIG BUILDING.

IS THAT THE ONLY ENTRANCE THAT WOULD GET TO THE.

THAT'S ACTUALLY IN HOPEWELL, CORRECT? YEAH. PEOPLE WILL HAVE TO DRIVE THROUGH THE CITY OF HOPEWELL TO GET TO THIS BUILDING.

RIGHT. AND YOU'D HAVE TO GO THROUGH THIS BUILDING TO GET TO THE PART WHERE THEY WOULD GET THE SPECIAL CARE.

IS THAT CORRECT? THIS IS THE BUILDING WHERE THERE WOULD BE THE SPECIAL CARE FACILITY.

IF WE GO BACK TO THE AERIAL VIEW SO YOU CAN SEE FOLKS WOULD COME IN OFF OAKLAWN AND DRIVE THROUGH THE SHOPPING CENTER ENTRANCE TO GET TO THESE BUILDINGS IN THE BACK. IN FACT, THERE'S THERE'S ANOTHER THIS IS ATTACHED TO A BUILDING THAT IS IN THE CITY OF HOPEWELL.

SO YOU CAN SEE HOW THE BLUE LINE GOES THROUGH IT.

YOU WOULDN'T KNOW IT FROM THE OUTSIDE.

IT'S ALL TWO DIFFERENT COUNTIES.

IT'S JUST THIS PART OF THE BUILDING IS IN PRINCE GEORGE COUNTY.

UNDERSTOOD. MY QUESTION WAS, YOU HAVE TO GO THROUGH THIS FRONT PART OF THE BUILDING TO GET TO THE PART THAT'S IN PRINCE GEORGE.

I BELIEVE THIS FRONT PART IS IN PRINCE GEORGE.

NO. YEAH, WHAT YOU'RE LOOKING AT IS IN PRINCE GEORGE.

THAT YOU DO NOT HAVE TO GO THROUGH THE OTHER ONE TO GET INTO THIS BUILDING.

SEE YOU DRIVE IN FROM THE SOUTH AND COME UP TO THAT DOOR THAT YOU JUST SAW.

AND THAT'S THE ONLY ENTRANCE INTO THAT BUILDING.

[INAUDIBLE] YEAH, WE'LL HAVE THE APPLICANT COME UP AND TRY TO ANSWER THAT AND MAYBE ANY OTHER QUESTIONS THAT YOU HAVE AFTER ABOUT THE BUILDING ITSELF. SO PLANNING ZONING STAFF REVIEW COMMENTS YOU HAVE JUST NOTING WHAT ARE THE ADJACENT USES YOU HAVE FORT GREG ADAMS TO THE NORTH.

THERE ARE TRAINING FACILITIES APPROXIMATELY 300FT AWAY FROM, YOU KNOW, ON THE OTHER SIDE OF 300FT OF PLUS OF TREES.

WE DID AS REQUIRED NOTIFY FOR GREG ADAMS. THEY HAD THEY HAD NO ISSUE WITH THIS.

TO THE SOUTH YOU HAVE MORE TREES AND VDOT RIGHT OF WAY AND THEN TO THE EAST YOU HAVE THE BRIGHTER LIVING FACILITY IS AN ASSISTED LIVING FACILITY IN HOPEWELL.

THAT'S SO THAT'S WHAT THE REST OF THAT WHAT IT SEEMS LIKE TO US ONE BUILDING THAT'S WHAT'S IN HOPEWELL AND OAKLAND PLAZA IS THE SHOPPING CENTER IN CITY OF HOPEWELL. EXPECTED IMPACTS ON ADJACENT PROPERTIES AND ROADWAYS.

NO, NO ADDITIONAL IMPACTS.

THERE'S THERE'S ALREADY BEEN A SIMILAR TYPE OF LEVEL OF ACTIVITY IN THAT BUILDING PREVIOUSLY, AND THEY'RE JUST PROPOSING TO CHANGE WHAT'S HAPPENING INSIDE OF THE BUILDING.

THE COMPATIBILITY WITH THE CURRENT PLAN.

YES, IT CALLS FOR PUBLIC OR SEMIPUBLIC USES.

THAT'S GENERALLY CONSISTENT AND THAT SEEMS TO BE DESIGNATED THAT WAY, MOSTLY BECAUSE IT'S NEXT TO FORT GREG ADAMS. MITIGATION OF EXPECTED IMPACTS IS NOT NECESSARILY THERE'S AGAIN, IT'S JUST CHANGING WHAT'S HAPPENING INSIDE THE BUILDING.

AND WE TALKED ABOUT HOW THE THE PATIENTS WOULD ARRIVE IN A COMPANY VEHICLE.

OTHER STAFF REVIEW COMMENTS.

THERE WERE NO CONCERNS FROM OTHER COMMENTS.

THEY WERE INFORMATIONAL ONLY.

RECOMMENDED CONDITIONS.

THE FULL LIST IS IN YOUR IN YOUR DRAFT ORDINANCE AND HIGHLIGHTS.

AND THERE'S NOT MANY OF THEM.

IT'S THIS THIS IS GRANTED FOR SPECIAL CARE HOSPITAL SPECIFICALLY ONE THAT TREATS PATIENTS ON A VOLUNTARY BASIS FOR SUBSTANCE ABUSE AND OR MENTAL HEALTH ILLNESSES.

AND IT'S LIMITED TO THE EXISTING BUILDING AND ASSOCIATED OUTDOOR AREAS, INCLUDING PARKING AND ACCESSORY BUILDINGS.

SIGNIFICANT EXPANSION WOULD REQUIRE REVIEW OF THE SPECIAL EXCEPTION.

AT THIS POINT, I THINK THEY JUST WANT TO GET INTO THE BUILDING AND AND MAKE USE OF IT ALL.

REQUIRED FEDERAL, STATE AND LOCAL LICENSES.

PERMITS SHALL BE OBTAINED FOR THE USE.

SO JUST WHATEVER, YOU KNOW SPECIAL LICENSING IS REQUIRED FOR TREATING SUBSTANCE ABUSE IF NEEDED.

[01:40:04]

I DON'T EVEN THINK THEY'RE PROVIDING MEDICATION, BUT I'LL LET THEM COVER THAT.

FULL LIST OF CONDITIONS IN THE STAFF REPORT.

WE HAVE A RECOMMENDED OR SUGGESTED MOTION FOR YOU AND A DRAFT ORDINANCE.

THE STAFF'S RECOMMENDATION TO THE PLANNING COMMISSION WAS APPROVAL, AND THE PLANNING COMMISSION IS RECOMMENDING APPROVAL TO YOU.

ON JULY 27TH, THEY HELD A PUBLIC HEARING AND THERE WERE NO PUBLIC COMMENTS AND THEY RECOMMENDED APPROVAL SUBJECT TO THE RECOMMENDED CONDITIONS, AND THAT WAS BY A 5 TO 0 VOTE.

MR. CHAIRMAN. YES, SIR.

JUST TO BE CLEAR.

THIS IS THE ONLY ENTRANCE AND IT WILL NOT HAVE TO PASS THROUGH WHERE OTHER CITIZENS OR PATIENTS ARE BEING CARED FOR TO GET TO THIS FACILITY. CORRECT.

I'D LIKE TO HAVE THE APPLICANT COME UP AND SAY HELLO AND ANSWER ANY QUESTIONS THAT YOU HAVE, INCLUDING THAT ONE.

AND THEN I CAN COME UP AFTER MAYBE IF YOU HAVE ANY MORE QUESTIONS FOR STAFF.

DOES THAT SOUND GOOD? WHOEVER CAN ANSWER THE QUESTION.

YEAH. ALL RIGHT. HE CAN COME UP AND THIS IS PART OF THE PRESENTATION, SO HE CAN.

YEAH. YEAH. HE'S NOT RESTRICTED TO A TIME HE CAN SPEAK.

HOW ARE YOU DOING? JUST IDENTIFY YOURSELF, PLEASE.

MY NAME IS BRIAN THORNSBERRY.

I'M THE CHIEF OPERATIONS OFFICER FOR ARROWWOOD ADDICTION TREATMENT CENTER.

THANK YOU, MR. CHAIRMAN.

THANK YOU. SO THIS IS THE ONLY ENTRANCE AS FAR AS IT GOES TO THE BACK PORTION OF THE BUILDING.

THE ATTACHMENT IS ATTACHED THROUGH A ABOUT 150 FOOT WING, IT'S A SINGLE BREEZEWAY, BUT IT'S CLOSED AND LOCKED AND WILL BE LOCKED CAR DOORS.

SO NO CLIENTS OR ANYBODY WILL BE TRANSPORTED BETWEEN THE TWO BUILDINGS AND WE WILL NOT INTERFERE WITH THE OTHER PORTION OF THE BUILDING AT ALL.

THIS IS A COMPLETELY SEPARATE ENTITY.

IT HAS ITS OWN PARKING SPACE, OWN PARKING LOT, OWN WALKWAY THROUGH.

WE'LL HAVE MULTIPLE TRANSPORTATION VEHICLES FOR ALL CLIENTS TO BOTH ARRIVE AND TO DISCHARGE BACK HOME.

FOLLOW ON CARE.

EVERYWHERE THEY NEED. NO ONE'S JUST GOING TO WALK OUT THE FRONT DOORS AND WALK AROUND ANYWHERE.

WELL, IF THEY'RE VOLUNTEER, HOW DO YOU KEEP THEM FROM WALKING OUT THE FRONT DOOR? WELL, WE ASK THEM IF WE CAN PROVIDE TRANSPORTATION BACK TO THEIR HOMES AND WHERE THEY RESIDE.

AND IF THEY SAY NO. AND IF THEY SAY NO, THEN WE SAY, HEY, CAN WE TAKE YOU SOMEWHERE SAFE? YOU KNOW, I SAY NO. THEN WE CAN CONTINUE TO KEEP.

JUST THEY HAVE THEIR OWN RIGHT.

THEY HAVE THEIR OWN RIGHT, OF COURSE, LIKE WE CAN'T FORCE ANYONE.

BUT VERY RARELY, WHEN OFFERED TRANSPORTATION TO SOMEONE, THEY TELL YOU THEY HAVE THEIR OWN RIGHT AND THEY JUST WALK OUT THE DOOR AND LOITER IN THE PARKING LOT OR.

IN FOUR YEARS OF DOING THIS, I'VE NEVER HAD THAT HAPPEN.

I'VE ALWAYS HAD EITHER FAMILY MEMBERS COME, SOMEONE COME TO PICK THEM UP, A LOVED ONE, FAMILY MEMBERS.

AND USUALLY WHEN YOU OFFER THEM FREE TRANSPORTATION BACK HOME THEY'RE NOT GOING TO REFUSE IT.

BRIAN, THIS IS AN INPATIENT FACILITY.

YES, MA'AM. WHAT IS THE EXPECTED CENSUS? SO THE EXPECTED CENSUS FOR THIS YEAR OR MAX CENSUS MA'AM? WHAT IS IT FOR YOUR INPATIENT? FOR THE INPATIENT, IT'S GOING TO BE 64 BEDS.

64 BEDS, 64.

YES. AND SO WHAT WE'RE LOOKING AT, HEALTH CARE ENTITY PROVIDES THIS EXCUSE ME, WHAT IS THE NAME OF THE HEALTH CARE ENTITY THAT PROVIDES THIS? ARROWWOOD.

ARROWWOOD ADDICTION TREATMENT CENTER.

OKAY. YES, MA'AM. AND SO IT WILL BE A LEVEL THREE, 3.7, WHICH IS A DETOX LEVEL FACILITY IN THE FAR LEFT WING.

AND THEN IT WILL BE RESIDENTIAL AND PARTIAL HOSPITALIZATION PROGRAMS IN THE MIDDLE AND THE RIGHT WINGS.

NOW THIS BUILDING IS RIGHT BEHIND THE ASSISTED LIVING FACILITY.

YES, MA'AM. OKAY.

SO YOU HAVE TO GO BY THEM TO GET TO THIS BUILDING.

NO, NO. IT HAS ITS OWN TURN OFF TO THE LEFT.

SO IF YOU GO STRAIGHT, YOU WILL END UP AT THE ASSISTED LIVING LOCATION.

BUT IF YOU TURN LEFT, IT'LL BRING YOU TO OUR OWN CORRIDOR RIGHT THERE.

OKAY. AND HOW MANY PHYSICIANS WILL YOU HAVE? SO WE'LL HAVE A MEDICAL DIRECTOR.

WE'LL HAVE 24/7 NURSING STAFF, AND WE'LL HAVE CLINICIANS, LICENSED CLINICIANS.

ONE CLINICIAN FOR EVERY SIX CLIENTS IN OUR CARE.

SO MUCH HIGHER RATIO THAN STATE OR FEDERAL REGULATIONS.

ARE YOUR PATIENTS REFERRED TO YOU BY THE VETERANS ASSOCIATION? MULTIPLE ORGANIZATIONS, INCLUDING THE VETERANS ORGANIZATION.

YES, MA'AM. OKAY.

WE DO VETERANS COURT VA.

[01:45:03]

LOCAL VETERAN NONPROFIT ORGANIZATIONS CAN REFER TO US.

LOCAL COMMUNITY MEMBERS.

WE PROVIDE SCHOLARSHIPS, WHICH IS FREE TREATMENT FOR THOSE INDIVIDUALS THAT DON'T HAVE PRIVATE INSURANCE.

AND THE CRITERIA FOR ADMISSION IS? THEY HAVE TO MEET THE ACM CRITERIA OF 3.7, WHICH IS DEPENDENT UPON THEIR USAGE, HOW OFTEN THEY USE, WHETHER OR NOT THEY'RE EXPERIENCING DETOX SYMPTOMS OR NOT.

OKAY. WHAT ABOUT PHYSICAL DISABILITIES? DOES THAT PREVENT THEM FROM BEING ADMITTED? NO, MA'AM. NO, MA'AM.

Y'ALL HAVE A FACILITY SUCH AS THIS ANYWHERE LOCAL? ANYWHERE LOCAL IN THE STATE.

NO, SIR. WHERE'S YOUR CLOSEST? CLOSEST ONE WOULD BE IN LOUISVILLE, KENTUCKY.

ANY OTHER QUESTIONS FOR CLARITY? NO, I DON'T HAVE ANY QUESTIONS.

I JUST MY STATEMENT WOULD BE IS, YOU KNOW, THIS IS GOING TO BE GOVERNED BY FEDERAL, STATE AND LOCAL REGULATIONS.

SO I JUST THINK I HEAR THE CONCERNS.

BUT I THINK REALLY WHAT'S BEFORE US IS WHETHER OR NOT WE'RE APPROVING.

I MEAN, WE CAN'T MANDATE ON THEM.

WHO CAN. WHO CAN LEAVE, WHO CAN STAY WHEN THEY CAN DO IT.

WE JUST GOT TO BE CAREFUL.

THIS IS A VERY FINE LINE.

IF YOU IF YOU'RE AGAINST IT OR WHATEVER FOR JUST FOR THE FACT YOU DON'T WANT THAT OPERATING, THAT'S DIFFERENT.

BUT I JUST I JUST WANT TO MAKE SURE THAT WE CLEARLY UNDERSTAND, YOU KNOW, THEY'RE GOING TO BE GOVERNED BY FEDERAL AND STATE . OKAY.

BUT THAT STILL IS BEING GOVERNED BY FEDERAL AND STATE.

IF THEY STEP OUT OF LINE, THEY'RE GOING TO HAVE PEOPLE TO ANSWER IT.

IF THEY HAVE THINGS HAPPEN AT THAT FACILITY, THEY'RE GOING TO HAVE TO ANSWER TO SOMEWHERE ALONG THAT WAY OVER THINGS THAT ARE HAPPENING OR NOT HAPPENING AT THAT FACILITY. THIS WILL COME IN OUR COMMENTS OKAY. I THOUGHT WE WERE THERE.

I THOUGHT WE WERE THERE, TOO.

WE HAVEN'T HAD. SORRY ABOUT THAT.

NO, WE WERE JUST TRYING TO GET CLARITY FROM THE OWNER BEFORE WE OPEN IT TO PUBLIC COMMENTS.

SO THAT'S ALL FOR THE MOMENT, SIR.

YOU WILL CERTAINLY BE ABLE TO COME BACK UP AFTER THE PUBLIC COMMENT SECTION AND ANSWER QUESTIONS THAT SOMEBODY MIGHT BRING UP AT THE PUBLIC COMMENT.

AND THIS IS A PUBLIC HEARING FOR A SPECIAL EXCEPTION OR REQUEST TO PERMIT A SPECIAL CARE HOSPITAL WITHIN THE GENERAL BUSINESS ZONING [INAUDIBLE]. THE PURPOSE OF THE FACILITY WOULD BE TO TREAT PATIENTS ON A VOLUNTARY BASIS FOR SUBSTANCE ABUSE AND OR MENTAL HEALTH ILLNESSES.

SO ANYBODY HAVE COMMENTS FOR OR AGAINST THIS SPECIAL EXCEPTION COME FORWARD AND SPEAK NOW.

ANYBODY WANTS TO SPEAK FOR OR AGAINST THE SPECIAL EXCEPTION, COME FORWARD AND SPEAK NOW.

THIS IS NOT. DO WE HAVE ANYONE? NO, SIR. MR. CHAIRMAN.

WE'VE HAD NO COMMENTS WRITTEN IN AND COME FORWARD AND SPEAK FOR OR AGAINST THIS SPECIAL EXCEPTION.

HEARING NONE I NOW CLOSE THE PUBLIC HEARING AND OPEN IT TO THE BOARD FOR COMMENTS.

SO WELL, I ACCIDENTALLY SAID MINE EARLIER, SO I DON'T I DON'T HAVE ANYTHING ELSE TO ADD TO THAT.

I'M SORRY. THAT WAS. THAT WAS MY BAD.

WE'RE GOOD.

SO WE HAVE ANY.

MR. WEBB, ANY COMMENTS? NO, SIR. I'M HEARING IT ALL.

OKAY. ALL RIGHT.

ALL RIGHT. SO WE HAVE A SPECIAL EXCEPTION BEFORE US.

MR. CHAIRMAN, I GUESS I'M SPEAKING UP AGAIN.

I PERSONALLY WOULD I WOULD MOVE THAT WE WOULD APPROVE THIS SPECIAL EXCEPTION WITH THE RECOMMENDATIONS I BELIEVE THAT WAS LISTED OR CONDITIONS THAT ARE ARE PART OF THIS.

YES. REZONING CASE.

YES, SIR. OR SPECIAL EXCEPTION CASE.

EXCUSE ME. WE HAVE A MOTION.

DO WE HAVE A SECOND? I SECOND. WE HAVE A MOTION AND A SECOND.

ANY FURTHER DISCUSSION? HEARING NONE. CALL THE ROLL.

[01:50:06]

WE'LL GO BACK TO THE REGULAR A4 WAS REMOVED.

A5 IS A RESOLUTION.

RESOLUTION APPROPRIATION OF UNEXPENDED 22-23 BUDGET

[ORDER OF BUSINESS (Part 2 of 2)]

GRANTS AND DONATIONS.

MRS. DREWRY. YES, SIR.

GOOD EVENING AGAIN, MR. CHAIRMAN. BOARD MEMBERS.

THIS IS AN ANNUAL REQUEST THAT WE MAKE OF THE BOARD.

AS YOU KNOW, WITH TRANSITION FROM ONE FISCAL YEAR TO THE OTHER, WE HAVE GRANT BALANCES ON HAND AND THAT ARE RECEIVABLE THAT WE NEED TO RE-APPROPRIATE TO THIS CURRENT YEAR FROM LAST YEAR, FY 23.

THOSE GRANT BALANCES ARE WITHIN YOUR GENERAL FUND, YOUR ASSET FORFEITURE FUND, YOUR TOURISM, ECONOMIC DEVELOPMENT AND SPECIAL WELFARE FUNDS.

AND FOR FY 23 INTO FY 24, THEY TOTAL $699,439.97.

THE GENERAL FUND PORTION OF THAT IS $590,552.37.

ADVANCE FUNDED GRANTS, WHICH MEANS WE ALREADY HAVE THE MONEY IN OUR BANK ACCOUNT, WILL RESULT IN A REAPPROPRIATION FROM FUND BALANCE, AND REIMBURSEMENT BASED GRANTS WILL MEAN THAT WE WILL INCREASE OUR REVENUE PROJECTION FOR THOSE GRANTS IN FY 24.

THERE IS A RESOLUTION IN YOUR PACKET THAT HAS INFORMATION AND THERE IS ALSO A DETAILED ATTACHMENT A THAT SHOWS THAT GRANT BY GRANT.

I AM HAPPY TO ANSWER ANY QUESTIONS THAT THE BOARD MIGHT HAVE.

WE HAVE MRS. DREWRY TO ANSWER QUESTIONS AND IF NOT, THERE'S A RESOLUTION FOR TO PASS A MOTION THAT SHE JUST SUGGESTED.

DON'T HAVE ANY QUESTIONS.

NO QUESTIONS.

ANYBODY WANT TO MAKE A MOTION TO PASS THIS RESOLUTION? I'LL MAKE THE MOTION THAT WE PASS THIS RESOLUTION.

MR. CHAIRMAN. THANK YOU, MA'AM.

WE HAVE A SECOND.

SECOND. SECOND.

WEBB. THANK YOU, MR. WEBB. GOTCHA.

ALL RIGHT. WE'VE GOT A MOTION AND A SECOND.

ANY FURTHER DISCUSSION? HEARING NONE. WOULD YOU CALL THE ROLL, PLEASE.

THANK YOU. NEXT, MISS DREWRY, WE GOT A RESOLUTION TO AWARD OF A CONTRACT PHASE ONE FOR AGENCY STRATEGIC PLANS. YES, SIR.

GOOD EVENING AGAIN.

THE BOARD MEMBERS AGREED TO A COUNTY STRATEGIC PLAN IN MAY OF 2022, AND ONE OF OUR STRATEGIC GOALS, GOAL NUMBER 4 .1.18, IS ON AN ONGOING BASIS.

THE PRINCE GEORGE COUNTY GOVERNMENT IS COMMITTED TO BEING A CUSTOMER FOCUSED AND PERFORMANCE DRIVEN ORGANIZATION.

WHEN WE WORKED WITH THE CONSULTANT AS STAFF TO DEVELOP OUR IMPLEMENTATION PLAN, ONE OF OUR STRATEGIC INITIATIVES INDICATED THAT IN ORDER TO MAKE OURSELVES CUSTOMER FOCUSED AND PERFORMANCE DRIVEN, EACH DEPARTMENT NEEDED A STRATEGIC PLAN AND DEVELOP TO DEVELOP STRATEGIC GOALS AND PERFORMANCE MEASURES TO EVALUATE HOW WELL WE WERE PERFORMING AND WHETHER OUR CONVERSATIONS WERE ABOUT WHAT WE WERE PROVIDING TO OUR CITIZENS AND CUSTOMERS RATHER THAN WHAT WE WERE DOING ON A DAILY BASIS.

WE ISSUED A REQUEST FOR PROPOSALS AND WE DID INCLUDE $100,000 IN THE FY 24 ADOPTED BUDGET TO TO DO YEAR ONE OF OUR DEPARTMENT'S STRATEGIC PLANS.

WE ISSUED A REQUEST FOR PROPOSALS IN JULY WITH JULY 6TH PROPOSALS DUE JULY 31ST.

WE RECEIVED TWO PROPOSALS AND AN EVALUATION PANEL THAT CONSISTED OF CLIFTON YOUNG, OUR IT DIRECTOR, DENISE WAFF DIRECTOR OF OUR CJA AND ME, EVALUATED THOSE TWO PROPOSALS.

WE SCORED THEM AND WE ARE RECOMMENDING TO AWARD A CONTRACT TO MANAGING RESULTS.

THEY PROVIDED A PRICING PROPOSAL.

MR. STOKE AND I NEGOTIATED WITH THEM AND THEY ARE RECOMMENDING COMPLETING THREE DEPARTMENT STRATEGIC PLANS IN YEAR ONE, FY 24 AT A COST NOT TO EXCEED $99,950.

THAT DOES INCLUDE TRAVEL AND INCIDENTALS AS WELL AS THEIR CONSULTING SERVICE CHARGES.

THREE DEPARTMENT STRATEGIC PLANS WILL BE COMPLETED IN FY 24 ON OR ABOUT JANUARY 31ST, AND MR.

[01:55:01]

QUESTIONS FOR MRS. DREWRY? IF NOT, THERE'S A RESOLUTION IN OUR PACKET ENTERTAIN A MOTION TO PASS A RESOLUTION.

MR. CHAIRMAN, I SO MOVE THAT WE WOULD APPROVE THIS RESOLUTION GIVING OUR COUNTY ADMINISTRATOR TO ENTER INTO A CONTRACT WITH MANAGING RESULTS, NOT TO EXCEED $99,950.

AND I'LL SECOND THAT.

GOT A MOTION AND A SECOND.

ANY QUESTIONS? HEARING NONE. CALL THE ROLL PLEASE.

THANK YOU, MRS. DREWRY.

NEXT, A RESOLUTION AUTHORITY TO ADVERTISE AN ORDINANCE TO AMEND THE PRINCE GEORGE COUNTY CODE CHAPTER 2 ADMINISTRATION DIVISION ONE GENERALLY TO ADD SECTION 2.265 EMPLOYEE BONUSES TO ALLOW FOR EMPLOYEE BONUSES WHEN INCLUDED IN THE ANNUAL BUDGET. THIS ORDINANCE HAS CONSIDERATION PURSUANT TO THE GRANT AUTHORITY CONTAINED IN VIRGINIA CODE, AS EXPLAINED BY OUR COUNTY ATTORNEY.

THANK YOU, MR. CHAIRMAN.

MEMBERS OF THE BOARD.

MR. STOKE.

I'M HERE BEFORE YOU THIS EVENING TO REQUEST AUTHORITY TO ADVERTISE AN ORDINANCE THAT WOULD ALLOW FOR BONUSES FOR EMPLOYEES WHEN THEY ARE INCLUDED AS PART OF THE BUDGET.

STATE LAW REQUIRES THAT IN ORDER FOR A BONUS TO BE PAID TO AN EMPLOYEE, IT HAS TO BE AUTHORIZED BY ORDINANCE. IN THE PAST, WHAT THE BOARD HAS DONE IS A SPECIFIC ORDINANCE FOR SPECIFIC BONUSES.

WHAT HAPPENED, HERE IS A COPY OF THE STATE LAW FOR YOU.

WHAT HAS HAPPENED IN THIS INSTANCE IS THAT WE GOT NOTIFICATION THAT WE WERE GOING TO BE RECEIVING SOME STATE FUNDS THAT ARE FOR THE PURPOSE OF GIVING A BONUS TO OUR DISPATCHERS.

AND IN ORDER FOR US TO DO THAT, WE HAVE TO HAVE AN ORDINANCE IN PLACE.

SO NOT BEFORE YOU ASKING FOR ANY MONEY, JUST ASKING FOR APPROVAL IN ORDER TO ADVERTISE THIS ORDINANCE SO THAT THE DISPATCHERS COULD GET THEIR REQUEST.

AND THEN GOING FORWARD, THE WAY THAT IT WOULD WORK IS THAT IF SOMEONE PROPOSED BONUSES FOR A CATEGORY OF EMPLOYEES OR FOR EMPLOYEES GENERALLY, THEN THAT WOULD NEED TO BE PART OF THE REGULAR BUDGET.

SO IT'S WOULD BE VERY DEFINED.

I'LL BE HAPPY TO ANSWER ANY QUESTIONS THAT YOU MIGHT HAVE.

QUESTIONS FOR [INAUDIBLE]? I DIDN'T SEE. WHEN IS WHEN ARE YOU LOOKING FOR THIS TO COME BACK TO THE BOARD? OCTOBER THE 10TH.

OKAY. BECAUSE I WAS LOOKING.

I DIDN'T SEE. IT'S OKAY.

THANK YOU. THANK YOU.

YOU CLEAR, MR. WEBB? YES. OKAY.

SO WE HAVE A RESOLUTION TO ADVERTISE FOR THIS.

SO WE HAVE A MR. CHAIRMAN, I MOVE THAT IF THERE'S NO MORE DISCUSSION AUTHORIZED TO ADVERTISE THIS ORDINANCE FOR OCTOBER THE 10TH MEETING.

OKAY, WE HAVE A SECOND.

I SECOND. MOTION AND A SECOND.

ANY FURTHER DISCUSSION? [INAUDIBLE] CALL ROLL PLEASE.

NEXT. WE HAVE SOME APPOINTMENTS FOR DIFFERENT VARIOUS COMMITTEES, COMMISSIONS, WHAT HAVE YOU.

THE FIRST ONE IS CONSIDERATION OF APPOINTMENT FOR DUE TO THE LOSS OF MR.

[02:00:01]

THERE'S A VACANT SEAT AT THE CRATER PLANNING DISTRICT COMMISSION.

THERE'S A RESOLUTION ATTACHED TO APPOINT SOMEONE IF SOMEBODY HAS A RECOMMENDATION.

YES, MR. CHAIRMAN.

THIS WILL BE, AS YOU STATED, AN INTERIM TERM WHICH WILL EXPIRE 12/31 OF 2025, AND I MOVE THAT W E APPOINT DAVID W CLEMENTS TO THIS POSITION FOR THAT DATE.

WE HAVE A SECOND.

I SECOND. A MOTION AND A SECOND.

ANY FURTHER DISCUSSION? WOULD YOU CALL THE ROLL PLEASE.

BROWN ALSO WAS SERVED ON THE COMMITTEE FOR DECADES LONG TENURE FOR PLANNING DISTRICT COMMISSION AS THE EXECUTIVE ON THE EXECUTIVE COMMITTEE.

SO THEREFORE, WE NEED TO APPOINT SOMEONE TO THE EXECUTIVE COMMITTEE.

AND WE HAVE THREE PEOPLE ELIGIBLE.

MRS. WAYMACK.

MR. STEVE MCDONOUGH.

MCDONOUGH STEVE MCDONOUGH.

AND OUR RECENTLY APPOINTED MR. CLEMENTS. MR. CHAIRMAN, I MAKE THE MOTION THAT WE APPOINT MR. STEVE MCDONOUGH.

HE'S MOST ANXIOUS TO SERVE, AND HE WILL DO SERVE AS WELL.

THANK YOU, MA'AM.

SO I HAVE A MOTION TO HAVE A SECOND.

SECOND. MR. MOTION AND A SECOND.

MR. WEBB SECOND.

THANK YOU. SORRY. VERY GOOD, SIR.

SO. ALL RIGHT.

ANY DISCUSSION? HEARING NONE. CALL THE ROLL PLEASE.

ALSO, WE LOST MR. PETER CLEMENTS.

HE LEAVES A VACANT SEAT ON THE GATEWAY REGION.

WE HAVE A RESOLUTION ATTACHED.

WE HAD TWO APPLICANTS, AND WE NEED A RESOLUTION TO HAVE AN APPOINTMENT FOR THAT BOARD.

MR. CHAIRMAN, ALSO AN INTERIM.

A TERM THAT NEEDS TO BE FILLED.

RECOMMEND THAT WE APPOINT JAMES.

H. CLEMENTS TO THE SPOT FOR AN INTERIM, WHICH WILL EXPIRE 12/31 OF 2023.

THANK YOU, SIR. SO WE HAVE A MOTION TO ACCEPT MR. CLEMENTS TO THE INTERIM, WHICH ENDS IN 20 INTO THIS YEAR.

DO WE HAVE A SECOND? I'LL SECOND.

GOT A MOTION AND A SECOND.

ANY DISCUSSION? HEARING NONE. WOULD YOU CALL THE ROLL, PLEASE.

NEXT WE HAVE THE TERM FOR A JOHN TYLER ALCOHOL SAFETY ACTION PROGRAM AND HAVE A RECOMMENDATION FOR THAT.

YES, MR. CHAIRMAN, I WOULD SO MOVE THAT WE WOULD APPOINT CHIEF EARLY TO SERVE A THREE YEAR TERM ON THE JOHN TYLER ALCOHOL SAFETY ACTION PROGRAM.

ALL RIGHT. WE HAVE A MOTION.

WE HAVE A SECOND. I'LL SECOND, IF ANY QUESTIONS.

HEARING NONE, CALL THE ROLL.

AND WE HAVE ONE MORE.

MISS CHARLOTTE SIEBERT'S TERM EXPIRES AUGUST THE 13TH, AND SHE'S NOT ELIGIBLE FOR REAPPOINTMENT, SO THEREFORE WE HAVE TO HAVE SOMEONE TO TAKE HER PLACE.

WE HAD TWO APPLICANTS AND WE NEED A RECOMMENDATION FOR THE REAPPOINTMENT.

MR. CHAIRMAN, I RECOMMEND THAT WE APPOINT CLARICE M WESLEY.

ALL RIGHT. WE HAVE A RECOMMENDATION.

WE HAVE A SECOND.

SECOND, WE HAVE A MOTION AND A SECOND.

ANY QUESTIONS? HERE AND NONE. CALL THE ROLL PLEASE.

COMPLETES OUR DOCKET FOR TONIGHT.

OUR NEXT MEETING IS THE SEPTEMBER 26TH, 26TH OF THIS MONTH.

SO I HAVE A MOTION TO ADJOURN TO THAT DATE.

SO MOVED. MR. CHAIRMAN, YOU HAVE A SECOND, SECOND MOTION AND A SECOND.

ANY QUESTIONS? CALL THE ROLL.

[02:05:08]