Mar 14, 2023 Regular Meeting

[00:00:02]

IT'S THERE WE GO. IT IS THE 14TH OF MARCH

[CALL TO ORDER]

. DO WE NEED TO SAY WHY MR. CARMICHAEL IS ABSENT OR JUST? NO, THAT WOULD ONLY BE IF HE'S CALLING IN.

OKAY. IF HE'S JUST ABSENT, WE DON'T NEED TO SAY THE REASON.

ALL RIGHT. THANK YOU.

ALL RIGHT. WE HAVE A CLOSED SESSION ON THE AGENDA AT THIS TIME.

[CLOSED SESSION]

MR. CHAIR, I MOVE THAT THE BOARD GO INTO CLOSED SESSION UNDER THE PROVISIONS OF SECTION 2.23-711 OF THE VIRGINIA FREEDOM OF INFORMATION ACT FOR THE FOLLOWING PURPOSES. ONE SECTION 2.2-3711.8.1.

DISCUSSION OR CONSIDERATION OF ASSIGNMENTS, APPOINTMENTS, PROMOTIONS, PERFORMANCE, DEMOTIONS SALARIES, DISCIPLINING OR RESIGNATIONS OF SPECIFIC PUBLIC OFFICER, APPOINTEE OR EMPLOYEE OF THE PUBLIC BODY.

I FURTHER MOVE THAT SUCH DISCUSSION SHALL BE LIMITED TO THE SENIOR TASK FORCE AND TO SECTION 2.23-711.8.8 FOR CONSULTING WITH LEGAL COUNSEL REGARDING REGARDING SPECIFIC LEGAL MATTERS REQUIRING THE PROVISION OF LEGAL ADVICE BY SUCH COUNSEL AND SUCH DISCUSSION SHALL BE LIMITED TO A AN AGREEMENT FOR THE USE OF OPIOID SETTLEMENT FUNDS AND B CONTRACT WITH THE UTILITIES DEPARTMENT. THAT'S MY MOTION.

I HAVE A MOTION. DO I HAVE A SECOND? I'LL SECOND. ALL RIGHT.

WITH A MOTION AND SECOND.

ANY DISCUSSION? HEARING NONE. CALL THE ROLL, PLEASE.

AND IT'S 6:00 NOW AND I CALL THE MEETING BACK TO ORDER AND WE'RE GOING TO MOVE INTO OUR WORK SESSION.

WE'RE GOING TO HAVE SOME FOYER TRADING BY MR., OUR COUNTY ATTORNEY, MR.

[WORK SESSION]

MR. WHITTEN? YES. AND MR. ROTZOLL WILL PULL UP THE PRESENTATION.

IT IS A BIT LENGTHY, BUT WE'LL TRY TO GET THROUGH ALL THE SLIDES.

I BELIEVE THERE ARE 78 SLIDES, SO WE HAVE TO GET THROUGH LESS THAN A MINUTE PER SLIDE.

SO WE SHOULD BE FINE.

OKAY. BUT WE'RE NOT.

COVER THE MEETING, OPEN MEETING REQUIREMENTS, AND THEN ALSO THE PUBLIC RECORD REQUIREMENTS.

SO WE'RE DOING ALL OF IT IN ONE PRESENTATION.

OKAY. THANK YOU.

SPLIT IT UP TODAY. WE'RE GOING TO DO IT ALL TONIGHT.

OKAY. SO PART ONE IS THE REQUIREMENTS FOR LOCAL ELECTED OFFICIALS AND EDA MEMBERS I'M ACTUALLY GOING TO GIVE THE TRAINING TO THE EDA AT THEIR MAY MEETING.

ALL RIGHT. THEY'RE NOT HERE TONIGHT, BUT WE HAVE THE BOARD MEMBERS HERE TONIGHT AND WE HAVE A FEW CONSTITUTIONAL OFFICERS, MS. JACKSON AND MS. VARGO AND SHERIFF VARGO AS WELL.

OKAY. SO BASICALLY, THIS NEW TRAINING REQUIREMENT CAME OUT A COUPLE OF YEARS AGO.

AND BASICALLY YOU'RE THE FOIA COUNCIL OR MYSELF, THE LOCAL GOVERNMENT ATTORNEY CAN GIVE IN-PERSON OR ONLINE TRAINING SESSIONS.

EACH LOCAL ELECTED OFFICIAL MUST COMPLETE THE TRAINING WITHIN TWO MONTHS AFTER ASSUMING LOCAL ELECTED OFFICE AND THEREAFTER AT LEAST ONCE DURING EACH CONSECUTIVE PERIOD OF TWO CALENDAR YEARS.

SO I REALIZE THE LAST TIME WE GAVE THIS TRAINING WAS THE VERY END OF 2020.

SO IT'S CRAZY HOW TIME FLIES.

BUT DURING COVID IT WAS KIND OF LIKE A BLUR.

SO THAT'S WHY WE'RE HERE TONIGHT.

THERE'S NO PENALTY OR SANCTIONS IF YOU DIDN'T TAKE THE TRAINING.

SO WE DON'T NEED TO WORRY ABOUT THAT.

THE CLERK, MRS. KNOTT IS RESPONSIBLE FOR KEEPING THE RECORDS TO MAKE SURE EVERYONE HAS COMPLETED THE FOIA TRAINING.

AND I'LL GIVE A CERTIFICATE TO EACH PERSON WHO TOOK THE TRAINING TODAY THAT NEEDS TO PROVIDE THAT TO MRS. KNOTT. AND THAT'S MAINTAINED IN HER OFFICE FOR FIVE YEARS.

SO THE SECOND PART IS MEETINGS UNDER FOIA.

SO THE DEFINITION OF A MEETING IS THREE OR MORE MEMBERS OR A QUORUM OF ANY PUBLIC BODY.

SO, FOR INSTANCE, THE EDA, THAT'D BE FOUR MEMBERS FOR THIS, BUT OR THREE MEMBERS.

SO FOR INSTANCE, THE EDA, IF EVEN THREE MEMBERS MEET, IT'S STILL A PUBLIC MEETING FOR THIS BOARD.

IT'S THREE MEMBERS AND TWO MEMBERS MAY CONSTITUTE A MEETING IF THEY HAVE BEEN DESIGNATED AS A COMMITTEE TO ADVISE THE FULL BODY.

[00:05:11]

SO THAT'S THE MAIN CONSIDERATION.

SO WHAT'S NOT A MEETING? SOCIAL EVENTS, CONFERENCES.

WHEN YOU GO TO THE VARGO CONFERENCE, EMPLOYEE PICNICS.

AS LONG AS PUBLIC BUSINESS IS NOT DISCUSSED.

SO IF YOU'RE AT THE VARGO CONFERENCE, THE THREE OF YOU CAN'T SIT IN A ROOM AND DISCUSS AN AGENDA ITEM ON AN UPCOMING AGENDA, USE OF EMAIL BETWEEN BOARD MEMBERS IS NOT A MEETING, AND EVEN THOUGH THEY'RE CONSIDERED PUBLIC RECORDS, IT'S NOT CONSIDERED A MEETING BECAUSE IT'S NOT SIMULTANEOUS.

NOW, IF YOU WERE DOING LIKE A LIVE CHAT OR SOMETHING LIKE THAT OR A LIVE, THAT'D BE OBVIOUSLY DIFFERENT.

SO WE ALL KNOW THIS WELL, ELECTRONIC MEETINGS AND THERE'S A LOT OF WORDS ON THIS SLIDE, BUT WE JUST UPDATED OUR BYLAWS.

SO YOU'RE FAMILIAR WITH THIS? BASICALLY, WHEN WE'RE NOT IN A STATE OF EMERGENCY, BOARD MEMBERS CAN STILL CALL IN DUE TO AN ILLNESS DUE TO A PERSONAL REASON OR THE NEW ADDITION WAS IF THE RESIDENCE IS MORE THAN 60 MILES AWAY.

NOW, THE MAIN CRITERIA IS IF IT'S A PERSONAL MATTER, IT IS LIMITED TO TWO MEETINGS A YEAR OR 25% OF THE MEETINGS, WHICHEVER IS GREATER.

IF THERE'S ANY QUESTIONS AS WE'RE GOING ALONG, PLEASE STOP ME.

A LOT OF THIS STUFF IS FAMILIAR TO YOU.

ADDITIONAL REQUIREMENTS.

THE VOICE OF THE REMOTE PARTICIPANT MUST BE HEARD.

SO WHEN MISS WAYMACK CALLED IN THERE TONIGHT, EVERYONE COULD HEAR HER VOICE HERE IN THE BOARDROOM.

WE MUST STILL HAVE A PHYSICAL QUORUM, SO WE STILL MUST HAVE THREE MEMBERS HERE.

AND WE HAVE TO RECORD IN THE MINUTES THE LOCATION WHERE THE MEMBER CALLED IN AND ALSO THE REASON THEY CALLED IN.

THIS DOESN'T APPLY TO THIS BOARD, BUT IT DOES APPLY TO COMMITTEES OF THIS BOARD.

SO BASICALLY, THERE'S A NEW STARTING SEPTEMBER 1ST.

THERE'S THIS NEW ALL VIRTUAL PUBLIC MEETINGS FOR CERTAIN PUBLIC BODIES.

NOW, IT DOESN'T APPLY TO SCHOOL BOARDS, BOARD OF SUPERVISORS, EDA'S PLANNING COMMISSIONS, BUT IT DOES APPLY TO COMMITTEES OF THOSE BOARDS, PUBLIC BODIES.

AND BASICALLY WHAT IT IS, WHAT IT ALLOWS IS ALL VIRTUAL PUBLIC MEETINGS, BUT THERE'S LIMITATIONS ON HOW OFTEN THAT CAN HAPPEN.

SO THERE'S A LONG LIST OF REQUIREMENTS.

IF YOU WANT TO HAVE ONE OF THESE ALL VIRTUAL MEETINGS, YOU FIRST OF ALL, YOU HAVE TO UPDATE YOUR POLICY.

SO RIGHT NOW, THE EDA IS WORKING ON UPDATING THEIR BYLAWS TO ALLOW COMMITTEES OF THE EDA TO TAKE ADVANTAGE OF THIS.

AND THE BOARD OF SUPERVISORS HAS SOMETHING WE CAN DISCUSS AT A FUTURE MEETING AS WELL.

IF WE WANT TO ALLOW ALL VIRTUAL PUBLIC MEETINGS, MEETINGS FOR THE COMMITTEES OF THE BOARD.

SO THIS WOULD BE LIKE THE SENIOR TASK FORCE, FOR INSTANCE.

SO THE MAIN LIMITATION IS YOU CAN STILL ONLY MEET ELECTRONICALLY TWICE A YEAR AT 25% OF THE MEETINGS, WHICHEVER IS GREATER, AND THE MEETINGS CAN'T BE CONSECUTIVE. SO IT'S A PRETTY BIG LIMITATION THERE WHEN YOU CAN UTILIZE IT.

BUT FOR SOME COMMITTEES IT MIGHT BE HELPFUL FOR ONCE OR TWICE A YEAR TO HAVE A TELEPHONE MEETING OVER ZOOM OR BY TELEPHONE. SO MEETINGS UNDER STATE OF EMERGENCY.

THIS ALSO CHANGED RECENTLY TO ALSO ALLOW MEETINGS ONCE A LOCALLY DECLARED EMERGENCY.

PREVIOUSLY, IT WAS JUST ONCE A STATE OF EMERGENCY.

AND WE DID THIS OBVIOUSLY DURING COVID, WHERE THERE WAS A STATE OF EMERGENCY.

AND WE HAD ONE MEETING, I THINK IT WAS IN FEBRUARY, I BELIEVE IT WAS A BUDGET MEETING WHERE WE MET VIRTUALLY.

AND SO BASICALLY, YOU STILL HAVE TO ALLOW THE PUBLIC TO HAVE ACCESS TO THE MEETING AND PROVIDE PUBLIC OPPORTUNITY TO SPEAK.

IF THERE'S A PUBLIC COMMENT PERIOD AND GIVE NOTICE TO THE PUBLIC.

SO IF IT IS A MEETING, WHAT IS FOIA REQUIRE? SO WE HAVE TO GIVE THE NOTICE OF THE TIME, DATE AND LOCATION OF THE MEETING.

SO OBVIOUSLY, WE HAVE REGULARLY SCHEDULED MEETINGS, SO WE APPROVE THAT SCHEDULE AT OUR FIRST AT OUR ORGANIZATIONAL MEETING.

FOR ANY OTHER MEETING, WE HAVE TO MAKE SURE WE GIVE THE PROPER NOTICE AND THE MEETING MUST BE OPEN TO THE PUBLIC, EXCEPT FOR WHEN WE GO INTO CLOSED SESSION.

WE DO HAVE TO TAKE THE MINUTES OF THE MEETING.

SO POSTING THE NOTICE, WE POSTED IT, WE HAD TO POST IT ON THE GOVERNMENT WEBSITE.

PROMINENT PUBLIC LOCATION, WHICH IS THE FOYER.

WHEN YOU WALK INTO THE BUILDING AND IN THE OFFICE OF THE CLERK.

SO AND THE COUNTY ADMIN OFFICE.

[00:10:01]

OR IF THEY ASK FOR EVERY MEETING THAT WE HAVE TO GIVE THEM NOTICE OF ANY ADDITIONAL MEETINGS.

EMERGENCY MEETING.

WE JUST HAVE TO GIVE NOTICE.

REASONABLE UNDER THE CIRCUMSTANCES.

I'VE HAD A MEETING BEFORE WHERE WE MET IN THE MORNING, LOST OUR QUORUM, AND THEN WE HELD AN EMERGENCY MEETING IN THE AFTERNOON TO HANDLE A PERSONNEL MATTER.

RECORDING THE MEETING. ANY PERSON CAN PHOTOGRAPH ANY PORTION OF THE MEETING.

THE BOARD CAN HAVE RULES FOR WHERE THE CAMERA IS PLACED.

OBVIOUSLY, WE DON'T WANT SOMEONE RIGHT HERE IN THE MIDDLE OF THE ROOM FILMING OUR MEETING.

WE CAN TELL THEM TO BE IN THE BACK OF THE ROOM WHEN THEY'RE FILMING.

AT LEAST ONE COPY OF ALL THE PACKETS HAD TO BE MADE AVAILABLE TO THE PUBLIC AT THE TIME BOARD MEMBERS ARE GIVEN THEIR PACKETS.

MINUTES ARE REQUIRED TO BE TAKEN.

YOUR CLERK HANDLES THAT.

WE ALSO HAVE TO HAVE MINUTES FOR WORK SESSIONS AND OTHER INFORMAL MEETINGS AND MINUTES IS BASICALLY THE DATE, THE TIME LOCATION MEMBERS PRESENT AND ABSENT.

SUMMARY OF MATTERS DISCUSSED AND A RECORD OF ANY VOTES TAKEN SO IT DOESN'T HAVE TO BE A VERBATIM TRANSCRIPT.

COMMITTEES ARE NOW REQUIRED TO TAKE MINUTES UNLESS THE COMMITTEE INCLUDES A MAJORITY OF THE BOARD.

SO THE SENIOR TASK FORCE, FOR INSTANCE, DOESN'T TAKE MINUTES.

AND MINUTES ARE NOW REQUIRED FOR A CLOSED SESSION.

POSTING THE MINUTES.

THIS IS A NEW REQUIREMENT.

MINUTES HAVE TO BE POSTED WITHIN SEVEN WORKING DAYS ON THE OFFICIAL GOVERNMENT WEBSITE.

IF THERE'S NOT A WEBSITE, THEN THE MINUTES HAVE TO BE POSTED AT THE PROMINENT PUBLIC LOCATION OR IN THE OFFICE OF THE CLERK OR THE COUNTY ADMINISTRATOR.

SO VOTING ANY VOTING HAS TO TAKE PLACE IN OPEN MEETING.

WE CAN'T VOTE IN CLOSED SESSION.

YOU CAN TAKE AN INFORMAL CONSENSUS IN CLOSED SESSION A STRAW POLL, BUT IT'S NOT.

THE VOTES ARE NOT EFFECTIVE UNTIL WE COME INTO OPEN SESSION.

MR. WHITTEN? ON THE MINUTES THING REAL QUICK, YOU SAID IT MUST BE POSTED WITHIN SEVEN WORKING DAYS.

CORRECT. BUT LIKE WE TYPICALLY DON'T POST OUR MINUTES UNTIL THEY'RE APPROVED AT THE AFTER APPROVAL, I SHOULD ADD.

AFTER. OH, OKAY.

OKAY. OKAY.

ALL RIGHT. THANK YOU. NOTT AFTER THE MEETING.

SORRY. IT'S AFTER APPROVAL.

GOTCHA. THANK YOU.

I'LL MAKE THAT CHANGE BEFORE I DO THE BZA TRAINING AT THE END OF THE MOUTH.

SO THE MINUTES HAVE TO SHOW WHO MADE THE MOTION, WHO SECONDED THE MOTION, WHO VOTED IN FAVOR, VOTED AGAINST AND WHO WAS ABSENT OR ABSTAINED.

SO CLOSE MEETINGS IS DISCUSSED, THERE ARE SPECIFIC EXEMPTIONS AND THE STATE CODE.

SO THE PROCEDURE WHICH WE JUST DID AN HOUR AGO, IS WE HAVE TO IDENTIFY THE SUBJECT MATTER, THE PURPOSE AND THE REFERENCE TO THE STATE CODE.

SO YOU HAVE TO MAKE SURE ALL THREE REQUIREMENTS ARE MET OR YOU'RE IN VIOLATION OF FOIA AND YOU COULD BE SUBJECT TO A LAWSUIT.

SO OBVIOUSLY, EARLIER WE MENTIONED THE STATE CODE SECTION.

WE SAID WITH THE SUBJECT MATTER IS [INAUDIBLE].

AND SO WE MET ALL THREE OF THE REQUIREMENTS.

I'M SORRY. I HAVE ONE OTHER.

SURE. JUST REAL, REAL QUICK, BECAUSE I KNOW WE HAVE WHERE IF YOU ABSTAIN, YOU HAVE TO STATE YOUR REASON FOR ABSTAINING, BUT TECHNICALLY, THAT'S NOT REQUIRED, RIGHT? CORRECT. IT'S NOT REQUIRED IN ROBERT'S RULES OR IN THE STATE CODE.

IN THE STATE CODE IS WHAT? OUR BYLAWS.

OKAY. SO PERSONNEL EXEMPTION, WHICH WE DID EARLIER TONIGHT, BASICALLY DISCUSSION OF CANDIDATES FOR EMPLOYMENT DISCUSSIONS, PUBLIC OFFICERS, PEOPLE THE BOARD'S APPOINTING TO COMMITTEES.

AND IT COULD BE DISCUSSING APPOINTING SOMEONE OR REMOVING SOMEONE OR A SALARY DISCUSSION FOR THAT EMPLOYEE.

OKAY. ACQUISITION OF PROPERTY.

THIS IS WHEN THE BOARD IS ACQUIRING PROPERTY OR DISPOSING OF PROPERTY WHERE IT AFFECT THE BARGAINING POSITION IF WE DISCUSSED IT AND OPEN.

PROSPECTIVE BUSINESS.

THIS IS WHEN WE'RE DISCUSSING A NEW BUSINESS COMING TO THE COUNTY WHERE THERE HAS NOT BEEN A PREVIOUS ANNOUNCEMENT OF THE BUSINESS.

SO THE MAIN THING IS IF IT GETS OUT IN THE PUBLIC, THE BUSINESS IS COMING.

WE CAN'T DISCUSS IT IN CLOSED SESSION ANYMORE.

LITIGATION EXEMPTION.

THIS IS WHEN THERE'S ACTUALLY PENDING OR ACTUAL LITIGATION.

SO IT HAS TO BE PROBABLE LITIGATION TO DISCUSS THIS OR ACTUAL LITIGATION.

[00:15:05]

SO YOU HAD THE LITIGATION EXEMPTION AND THEN YOU HAVE THE CONSULTATION OF LEGAL COUNSEL EXEMPTION, WHICH IS A8, WHICH HAS TO BE SPECIFIC LEGAL MATTERS REQUIRING THE PROVISION OF LEGAL ADVICE.

SO WE IN THE MOTION, THE SUBJECT MATTER HAS TO BE SPECIFIC WHAT THE LEGAL ADVICE WILL INVOLVE.

DISCUSSION OF CONTRACT.

THIS IS WHEN WE'RE DISCUSSING THE AWARD OF A PUBLIC CONTRACT.

WE PUT OUT AN RFP OR AN RFP, AND WE'RE DISCUSSING THE AWARD OF THAT CONTRACT.

SO THE END OF THE CLOSED SESSION, WE TAKE THE VOTE TO CERTIFY.

WE HAVE TO MAKE SURE THE DOORS ARE OPEN.

WE'RE BACK IN OPEN MEETING AND ONLY PUBLIC BUSINESS, WHICH WAS LAWFULLY EXEMPTED FROM THE OPEN MEETING REQUIREMENTS, WAS DISCUSSED.

AND THEN WE TALKED ABOUT YOU.

ONCE WE RECONVENE, THAT'S WHEN WE HAVE THE VOTE.

WE CAN'T VOTE WHEN WE'RE BACK IN CLOSED SESSION.

SO AT THE END OF THE MEETING, IF YOU GIVE BACK THE MATERIALS, YOU'RE NOT SUBJECT TO FOIA.

IF YOU DO KEEP THE MATERIALS, THEY ARE SUBJECT TO A FOIA REQUEST BECAUSE YOU'RE PUBLIC RECORDS IN YOUR POSSESSION.

SO ANY YOUR TERM ON THE BOARD, YOU CAN MAKE THE DECISION TO GIVE BACK THE RECORDS OR OTHERWISE YOU SOMEONE COULD MAKE A FOIA REQUEST OF THOSE RECORDS. SO PUBLIC RECORDS, THIS IS KIND OF THE LONG PART OF THE PRESENTATION AND THIS IS WHAT APPLIES FOR THE CONSTITUTIONAL OFFICERS HERE TONIGHT.

SO FOI OFFICER, THIS POSITION CAME OUT A FEW YEARS BACK.

SO PREVIOUSLY THERE REALLY WASN'T A DESIGNATED FOIA OFFICER.

SO NOW YOU HAVE TO ALL PUBLIC BODIES AND CONSTITUTIONAL OFFICERS HAVE TO DESIGNATE A FOI OFFICER.

SO SOME OF OUR CONSTITUTIONAL OFFICERS HAVE SOMEONE WITHIN THEIR OFFICE WHO'S THE FOIA OFFICER WHO HAS TO BE TRAINED.

AND THEN THIS BOARD AND THE EDA AND PLANNING COMMISSION, I'M THE FOIA OFFICER AND THEN ALL THE COUNTY DEPARTMENTS OF THE FOIA OFFICER.

SO BASICALLY I'M THE POINT OF CONTACT FOR ALL RECORDS REQUESTS AND I COORDINATE ALL THE FOIA RESPONSES.

I THINK LAST YEAR WE HAD 500 FOIA RESPONSES.

SO NORMALLY MY PARALEGAL PUTS THEM TOGETHER, I REVIEW THEM AND SIGN OFF ON THEM.

AND MAKE SURE ALL THE PROPER EXEMPTIONS ARE NOTED.

SO WE HAVE TO PUBLICIZE THE CONTACT INFORMATION FOR THE FOI OFFICER ON THE WEBSITE AND THEN ALSO IT'S ON THE FOIA COUNCIL WEBSITE AS WELL.

AND THEN THE FOI OFFICER HAS TO BE TRAINED ONCE EVERY TWO YEARS BY THE FOIA COUNCIL OR THE GOVERNMENT ATTORNEY.

SO WHAT IS A PUBLIC RECORD? IT'S BASICALLY ANYTHING IN WRITING ANY FORMAT.

IF I HAD HAD A PIECE OF PAPER AND WROTE A NOTE ON IT TO MR. CHAIR HUNTER, THAT WOULD BE A PUBLIC RECORD IF IT DEALT WITH PUBLIC BUSINESS.

SO A TEXT MESSAGE, YOU KNOW, VOICEMAILS, THEY'RE ALL PUBLIC RECORDS.

SO AUDIO AND VISUAL RECORDS.

AND EVEN DRAFT EMPLOYMENT VERSIONS.

SO WHEN IS IT NOT APPLICABLE FOR THE CLERK OF COURT FOR THE RECORDS MAINTAINED BY THE CLERK OF COURT? SHE HAS A DIFFERENT CODE SECTION THAT APPLIES TO HER OFFICE THAT'S NOTATED THERE.

AND THEN ALSO FOR THE REGISTRAR, THERE'S A DIFFERENT SECTION OF THE CODE THAT DEALS WITH THE REGISTRAR'S RECORDS.

BUT WE STILL DO GET REQUESTS IN OUR OFFICE FOR REGISTRAR'S RECORDS AND WE STILL DO RESPOND TO THOSE REQUESTS.

THERE ARE OFFICE.

SO WHO CAN REQUEST THE RECORDS THAT ASCENDS TO THE COMMONWEALTH? REPRESENTATIVE NEWSPAPERS AND MAGAZINES AND CIRCULATION IN THE COMMONWEALTH AND RADIO AND TV STATIONS IN THE COMMONWEALTH OR BROADCASTING IN THE COMMONWEALTH.

SO IF WE GET A REQUEST FROM OUT OF STATE, WE USUALLY CITE THIS CODE SECTION AND SAY, SORRY, YOU LIVE IN IDAHO.

FOIA DOES NOT APPLY TO YOU.

SOMETIME WE'LL MAKE AN EXCEPTION IF IT'S AN ATTORNEY OR A GUARDIAN AD LITEM OR.

BUT USUALLY WE JUST SAY SORRY, IT'S ONLY FOR STATE RESIDENTS.

BUT THEN A LOT OF TIMES THEY'LL JUST FIND A FRIEND WHO LIVES IN VIRGINIA OR A COWORKER.

SO MAKING THE REQUEST YOU DON'T HAVE TO MENTION FOIA WRITTEN REQUESTS IS NOT REQUIRED.

IF SOMEONE JUST COMES TO MY WINDOW AND WANTS DOCUMENTS, I DON'T REQUIRE THEM TO FILL OUT A FORM.

BUT WE DO HAVE A FORM THAT'S ON THE WEBSITE THAT CAN BE PRINTED OUT OR FILLED OUT ON THE WEBSITE, AND THAT A LOT OF TIMES THAT'S THE FORM THAT'S EMAILED TO ME.

BUT WE CAN REQUIRE THE PERSON TO PROVIDE THEIR LEGAL NAME AND ADDRESS TO MAKE SURE THEY'RE VIRGINIA RESIDENT.

SO THE REQUEST HAS TO IDENTIFY THE RECORDS WITH REASONABLE SPECIFICITY.

SO A LOT OF TIMES WE'LL EMAIL THE PERSON BACK TO CLARIFY THE REQUEST OR NARROW IT DOWN BECAUSE IT'S SO BROAD AND THE REQUEST MUST ASK FOR EXISTING RECORDS OR

[00:20:07]

SO A LOT OF TIMES WE'LL GET REQUESTS FOR A RECORD THAT DOESN'T EXIST AND THEY THINK THE PERSON THINKS THE WORST.

I'LL CREATE IT FOR HIM AND WE'RE NOT REQUIRED TO DO THAT.

SO WE HAVE TO RESPOND WITHIN FIVE WORKING DAYS.

THE DAY AFTER RECEIPT IS DAY ONE.

SO IF I GET A FOIA REQUEST ON THE WEEKEND, ON SATURDAY, USUALLY FORWARD IT FROM MY EMAIL TO MY PARALEGAL.

BUT DAY ONE IS NOT IS MONDAY AND THEN WE HAVE TO RESPOND WITHIN FIVE WORKING DAYS.

AND THAT DOESN'T INCLUDE WEEKEND OR HOLIDAYS.

SO THAT FIFTH DAY FALLS ON A WEEKEND OR HOLIDAY.

THEN IT GOES TO THE MONDAY AFTER.

SO IF WE DON'T RESPOND, THAT'S A VIOLATION OF FOIA.

AND I COULD BE HAULED INTO COURT AS THE FOIA OFFICER FOR NOT RESPONDING.

SO FIVE RESPONSES.

SO NORMALLY SOMETIMES WE EMAIL THE RESPONSE BACK IF SOMEONE WANTS IT IN WRITING.

A LOT OF TIMES WHAT PEOPLE WANT TO COME TO THE COUNTER AND PICK UP THE RECORDS WILL ACTUALLY HAVE A PRINTED COVER LETTER AND THEY'LL COME TO OUR COUNTER.

SO THE FIVE RESPONSES PROVIDE THE RECORDS IN THE ENTIRETY.

THE RECORDS CAN'T BE FOUND OR DON'T EXIST, OR THEY'RE WITHHELD BECAUSE THEY'RE EXEMPT FROM DISCLOSURE.

OR A LOT OF TIMES THE RECORDS ARE PARTIALLY PROVIDED AND PARTIALLY WITHHELD BECAUSE THERE'S AN EXEMPTION THAT APPLIES.

IF WE NEED MORE TIME, THEN WE CAN REQUEST AN ADDITIONAL SEVEN SEVEN WORKING DAYS.

OR IF IT'S FOR A CRIMINAL INVESTIGATIVE FILE, WE CAN ACTUALLY REQUEST AN ADDITIONAL 60 WORK DAYS.

AND THAT'S A NEW PROVISION THAT JUST CAME OUT LAST YEAR, I BELIEVE.

SO IF THERE'S EXEMPT AND NON EXEMPT INFORMATION, WE HAVE TO RELEASE THE RECORD.

BUT WE CAN REDACT THE PORTION THAT'S SUBJECT TO EXEMPTION.

WE JUST HAVE TO CITE THE EXEMPTION.

WE CAN ALSO PETITION THE COURT FOR ADDITIONAL TIME.

I MEAN, NORMALLY WE CAN IF WE NEED MORE THAN THE SEVEN WORKING DAYS ADDITIONAL, WE CAN USUALLY WORK OUT AN AGREEMENT WITH THE REQUESTER AND SAY THAT PERSON IS OUT OF TOWN, WE'LL GET IT TO YOU IN ANOTHER WEEK OR SO.

BURDENSOME. BUT SO SINCE I'VE BEEN HERE, WE'VE HAVEN'T HAD TO PETITION THE COURT, BUT THAT'S AN OPTION.

SO PROVIDING ELECTRONIC RECORDS, YOU CAN PROVIDE THEM ANY MEDIUM IDENTIFIED BY THE REQUESTER AS LONG AS IT'S USED IN OUR COURSE OF BUSINESS.

SO A LOT OF TIMES WE'LL WE'LL RESPOND TO EXCEL SPREADSHEETS OR BUT NORMALLY IT'S PDFS.

SO EMAILS AND VOICEMAILS ARE SUBJECT TO FOIA AND CAN ONLY BE WITHHELD IF THE EXEMPTION APPLIES.

THEN YOU ALSO HAVE THE STORAGE ISSUE.

I KNOW LIKE ON MY CELL PHONE, IF THERE'S TOO MANY VOICEMAILS, YOU CAN'T ACCEPT ANY MORE VOICEMAILS, SO YOU HAVE TO EMAIL THOSE TO YOURSELF BASICALLY TO KEEP THAT VOICEMAIL.

AND ONCE THERE, IF THEY DON'T CONSTITUTE PERMANENT RECORDS, THEY CAN BE DELETED.

SO THAT'S WHEN YOU LOOK AT THE LIBRARY OF VIRGINIA RETENTION SCHEDULE AND SEE HOW LONG YOU NEED TO KEEP THAT EMAIL OR VOICEMAIL.

AND IT REALLY JUST DEPENDS ON WHAT IT PERTAINS TO.

BUT THERE IS A LIBRARY OF VIRGINIA RETENTION SCHEDULE THAT DEALS WITH EACH DEPARTMENT.

AND EMAILS THAT EXIST JUST FOR PURELY FOR CORRESPONDENCE.

YOU KNOW, IT'S JUST LIKE, LET'S MEET FOR LUNCH.

YOU DON'T NEED TO RETAIN THAT.

BUT IF IT'S SOMETHING THAT ACTUALLY DEALS WITH PUBLIC BUSINESS, THEN YOU DO NEED TO RETAIN IT UNTIL YOU HAVE A PRINTED VERSION.

AND THEN YOU NEED TO LOOK AT THE RETENTION SCHEDULE AND SEE HOW LONG YOU NEED TO RETAIN THAT EMAIL FOR.

SO CHARGES.

THERE'S BEEN A LOT OF CHANGES ON THIS RECENTLY.

WE CAN CHARGE REASONABLE CHARGES FOR ACCESSING DUPLICATING THE RECORDS.

WE JUST CAN'T CHARGE ANY SURPLUS FEES.

SO AND IT HAS TO BE BASED ON THE HOURLY SALARY OF THE LOWEST PAID STAFF MEMBER THAT CAN COMPLETE THE REQUEST.

SO I DON'T CHARGE FOR MY TIME REVIEWING THE RECORD.

I HAVE MY PARALEGAL COMPILE THE RECORDS AND THEN IF IT'S FROM ANOTHER DEPARTMENT LIKE A SECRETARY AND PLANNING MAY COMPILE THE RECORDS AND WE'LL CHARGE FOR HER TIME OR A SECRETARY IN ANOTHER OFFICE.

WE'LL CHARGE POLICE, FOR INSTANCE.

WE'LL CHARGE FOR HER TIME.

SO THE NEW CHANGE IS WE NOW HAVE TO ASK THE REQUESTER IF THEY WOULD LIKE AN ESTIMATE.

BEFORE IT WAS THE BURDEN WAS ON THE REQUESTER TO ASK FOR AN ESTIMATE.

NOW WE HAVE TO ASK.

AND BASICALLY THE RESPONSE PERIOD STALLED WHILE WE WAIT TO MAKE SURE THAT THEY WANT TO PROCEED.

AND IF WE DON'T GET A RESPONSE IN 30 DAYS, THE REQUEST IS WITHDRAWN.

WE CAN REQUIRE AN ADVANCE PAYMENT IF IT'S OVER $200.

BECAUSE IF IT'S NOT, IT COST US $2,000.

[00:25:02]

AND THEN THEY NEVER COME TO PICK UP THE DOCUMENTS AND PAY US SO THE DEPOSIT CAN EXCEED THE AMOUNT OF THE ADVANCE DETERMINATION.

BUT THERE'S NO UPPER LIMIT.

SO WE JUST HAVE TO MAKE SURE WE HAVE A REALLY GOOD ESTIMATE TO SHOW HOW WE CAME UP WITH THAT COST.

BUT THE RESPONSE PERIOD IS TOLLED UNTIL THE DEPOSIT IS PAID.

SO THE PERSON WON'T PAY FOR THE RECORDS.

THEY CAN'T FILE ANY NEW REQUESTS.

IF THERE'S BILLS THAT ARE UNPAID, 30 OR MORE DAYS, USUALLY WE DON'T TAKE THEM TO COURT.

IT'S NOT WORTH MY TIME TAKING SOMEONE TO COURT FOR 10 OR $20 FOR A FEE AND ALL THE SO AND THERE'S REALLY NOT BEEN A CASE WHERE IT'S BEEN SUCH A YOU KNOW, NORMALLY IF IT'S $200 OR MORE, WE REQUIRE THE DEPOSITS.

WE REALLY HAVEN'T RAN INTO A LARGE AMOUNT NOT BEING PAID.

THERE ARE NEW CHANGE A COUPLE OF YEARS BACK IS WE HAVE TO POST THE NOTICE OF RIGHTS AND RESPONSIBILITIES ON THE WEBSITE AND THAT'S LAID OUT THERE BASICALLY.

AND AND THAT'S ON THE COUNTY WEBSITE.

EXPLANATION OF THE RIGHTS OF THE REQUESTER CONTACT INFORMATION FOR THE FOIA OFFICER.

DESCRIPTION OF THE TYPE OF RECORDS WE HAVE, THE TYPE OF EXEMPTIONS WE USUALLY USE AND WHAT KIND OF RECORDS WE ROUTINELY WITHHOLD.

AND THEN THIS IS THE NEW LANGUAGE.

THIS IS LENGTHY STATEMENT THAT HAS TO BE ON OUR WEBSITE.

NOW, I THINK THIS WAS ADDED LAST YEAR, AND BASICALLY THIS TALKS ABOUT THE COST ESTIMATE.

BASICALLY, WE HAVE TO NOTIFY THE REQUESTER IF IT'S DONE, IF THERE'S GOING TO BE A CHARGE AND WHETHER THEY WANT A COST ESTIMATE.

I THINK THAT RESULTED BECAUSE THERE WAS A LOT OF PEOPLE REQUESTING RECORDS, WHEREAS LIKE A 2 OR $3000 ESTIMATE AND THEY COULDN'T REALLY SUBSTANTIATE HOW THEY CAME UP WITH THAT AMOUNT. SO THEY REALLY TIGHTENED UP THE RULES ON THE FEES.

SO WE HAVE TO ALSO POST A LINK ON OUR WEBSITE TO THE ONLINE PUBLIC COMMENT FORM ONLY ON THE COUNCIL'S WEBSITE FOR ANYONE TO COMMENT ON THE QUALITY OF ASSISTANCE THEY'VE RECEIVED.

SO NOW WE'LL KIND OF GO INTO THE EXEMPTIONS FOR PUBLIC RECORDS THAT WE TYPICALLY SEE.

SOME OF THESE WE DON'T SEE THAT OFTEN, BUT SOME WE SEE ON AN EVERYDAY BASIS.

SO PERSONNEL RECORDS.

THIS IS ANY PERSONNEL INFORMATION ABOUT IDENTIFIABLE EMPLOYEES.

UNLESS THE PERSON IS THE SUBJECT OF THE INFORMATION.

AND NORMALLY WE WOULD SEND THAT PERSON DOWN TO THE HR OFFICE AND JUST LET THEM LOOK AT THE RECORDS IN PERSON AND PRINT WHAT THEY NEED RATHER THAN OUR OFFICE TAKING THE RECORDS. BUT WE DO HAVE TO PROVIDE A LOT OF TIMES WE GET A REQUEST FOR LIKE ALL THE SALARIES OF EVERY COUNTY EMPLOYEE BECAUSE THAT'S USUALLY UPDATED EVERY YEAR.

I THINK IT'S CALLED OPEN GOV.

AND SO EVERY EMPLOYEE THAT MAKES $10,000 OR MORE, WE HAVE TO PROVIDE THEIR OFFICIAL NAME, POSITION, JOB CLASSIFICATION AND SALARY.

SO THE SECOND EXEMPTION ATTORNEY CLIENT, THAT'S AN ADVICE OF LEGAL COUNSEL TO THE PUBLIC BODY OR OFFICERS, EMPLOYEES AND ANY OTHER INFORMATION PROTECTED BY ATTORNEY CLIENT PRIVILEGE.

WORK PRODUCT THAT'S A LEGAL MEMORANDA OR OTHER WORK PRODUCT COMPILED FOR USE IN LITIGATION OR ADMINISTRATIVE INVESTIGATIONS.

CLOSE MEETING EXEMPTION.

THIS IS ANY RECORDS, WHICH WERE COMPILED FOR USE IN CLOSED SESSION.

VENDOR PROPRIETARY EXEMPTION.

THIS IS ANY SOFTWARE INFORMATION THAT MAY BE IN OUR RECORDS WHERE BASICALLY IT'S COMPUTER PROGRAMS. WE HAVE A LICENSE TO USE IT FROM A VENDOR AND WE'RE NOT ALLOWED TO GIVE OUT THAT INFORMATION BECAUSE IT'S PROPRIETARY.

AND THIS IS KIND OF SIMILAR. THIS IS A COMPUTER SOFTWARE EXEMPTION, ANY SOFTWARE DEVELOPED BY OR FOR A POLITICAL SUBDIVISION.

THE CONTRACT EXEMPTION RELATES TO THE NEGOTIATION AND AWARD OF A CONTRACT WHERE BASICALLY THE RELEASE OF THE INFORMATION WOULD AFFECT THE BARGAINING STRATEGY. BUT AFTER WE'VE AWARDED THE CONTRACT, THEN THE EXEMPTION NO LONGER APPLIES.

BUT WHEN WE USE THE PUBLIC PROCUREMENT ACT, THEN BASICALLY THE PROVISIONS OF THAT ACT APPLY RATHER THAN FOIA.

COUNTY EXEMPTION. THIS IS ACCOUNT NUMBERS, ROUTING INFORMATION.

CREDIT CARD. DEBIT CARD.

INFORMATION. THEY CAN'T REQUEST ALL OF OUR CREDIT CARD NUMBERS FOR THE COUNTY EMPLOYEES.

[00:30:01]

SO I INCLUDED ALL THESE IN HERE.

YOU CAN READ THEM OVER, BUT THAT'S THE AREA OF FOIA THAT'S REALLY CHANGED IN THE PAST COUPLE OF YEARS.

AND THEY'VE ADDED A LOT MORE EXEMPTIONS THAN BASICALLY DIFFERENT WAYS OF PROVIDING THE DOCUMENTS.

SO A LOT OF IT'S PRETTY COMMON SENSE CONFIDENTIAL INFORMATION REGARDING VICTIM IDENTITY SECURITY ISSUES.

I HAD MORE THEY'RE BASICALLY KNOW SAME THING LIKE TACTICAL SECURITY.

WELL, THIS WAS INTERESTING.

BASICALLY THE TELEPHONE NUMBERS FOR FIRE AND EMS COMPANIES.

FOR THEIR PHONES AND PAGERS.

THAT'S KIND OF INTERESTING EXEMPTION AND SUBSCRIBER DATA FOR THE SEC.

SO BASICALLY, A LOT OF TIMES WHEN WE DO PROVIDE INCIDENT REPORTS, WE'LL EXEMPT THE PERSON'S SOCIAL SECURITY NUMBER, THEIR PHONE NUMBER AND THEIR DATE OF BIRTH AND THE CRIMINAL INCIDENT INFORMATION THAT THE SEC PROVIDES US.

SO WHAT ARE WE REQUIRED TO RELEASE? WE'RE REQUIRED TO RELEASE THE MUG SHOTS, INFORMATION RELATED TO THE IDENTITY OF THE INDIVIDUAL UNLESS THEY'RE A JUVENILE.

AND RECORDS HAVE COMPLETED UNATTENDED DEATH INVESTIGATIONS TO THE PARENT OR SPOUSE OF THE DECEDENT.

A. WE'RE ALSO REQUIRED TO RELEASE CRIMINAL INCIDENT INFORMATION RELATED TO FELONY OFFENSES.

AND SO THAT'S GENERAL DESCRIPTION.

THE DATE AND TIME, LOCATION, IDENTITY OF THE OFFICER AND THE DESCRIPTION OF THE INJURIES OR PROPERTY DAMAGE.

SO CRIMINAL INVESTIGATIVE FILES.

THIS IS THE ITEM, I GUESS, REQUEST WE GET PROBABLY THE MOST.

AND BASICALLY WE HAVE THE OPTION OF DISCLOSING THE CRIMINAL.

HOWEVER, THEY HAVE TO BE RELEASED TO THE VICTIM OR THE VICTIM'S FAMILY MEMBERS OR THE PARENT OR GUARDIAN OF THE VICTIM OR AN ATTORNEY IS FILING A PETITION ON PART.

BUT USUALLY WHAT WE RELEASE IS THE CRIMINAL INCIDENT INFORMATION.

WE DON'T RELEASE THE STATEMENT THAT THE POLICE OFFICER TYPES UP.

WE'RE ONLY RELEASING THE CAD LOGS FROM THE OK AND WE'RE NOT RELEASING ANY PHOTOS OR ANY WITNESS STATEMENTS.

IT'S USUALLY JUST THE TWO PAGE CRIMINAL INCIDENT.

A MOTION. SO DISCRETIONARY RELEASES.

I TALKED ABOUT CRIMINAL INVESTIGATIVE FILES.

WE COULD RELEASE MORE, BUT THAT'S KIND OF WHAT WE WORKED OUT WITH THE POLICE DEPARTMENT, WHAT WE RELEASE.

AND SO WE WORK WITH TAMMY OVER THERE AND SHE KIND OF KNOWS WHAT DOCUMENTS WE SHOULD ALL BE RELEASING.

SO IF IT'S AN ATTORNEY OR THE VICTIM, THEN OBVIOUSLY WE'RE RELEASED A LITTLE MORE.

SO ALSO IT'S DISCRETIONARY.

IF WE RELEASE REPORTS THAT ARE SUBMITTED IN CONFIDENCE RECORDS RELATED TO NEIGHBORHOOD WATCH PROGRAMS OR RECORDS THAT CONTAIN TACTICAL PLANS, WE DON'T USUALLY RELEASE THOSE OR RECORDS OF ADULT PERSONS UNDER INVESTIGATION BY PRETRIAL SERVICES.

SO A LOT OF THESE SENSITIVE ARE DISCRETIONARY.

WE JUST CHOOSE NOT TO RELEASE THEM.

THIS IS NOT MANDATORY BECAUSE THERE'S QUITE A FEW OF THESE THAT ARE DISCRETIONARY.

DISCLOSING THE TELEPHONE NUMBERS FOR LAW ENFORCEMENT, UNDERCOVER OPERATIONS, BACKGROUND INVESTIGATIONS AND ADMINISTRATIVE INVESTIGATIONS, AND ALSO IDENTITY OF.

VICTIM. VICTIM WITNESS OR UNDERCOVER OFFICERS.

SO THERE ARE SOME THAT ARE PROHIBITED RELEASES.

SO WE HAVE FIRST WE LOOK AND SEE IF IT'S ACTIVE CASE AND IF IT'S ACTIVE CASE, WE USUALLY CITE THE EXEMPTION AND DON'T RELEASE IT.

IF THE CHARGES ARE STILL PENDING.

AND A LOT OF TIMES THE COMMONWEALTH ATTORNEY'S OFFICE WILL TELL US OR TELL THE POLICE DEPARTMENT, DON'T RELEASE THIS.

THIS IS A PENDING MATTER BECAUSE BASICALLY IT WOULD DEPRIVE A PERSON OF THE RIGHT TO A FAIR TRIAL OR TO DISCLOSE A CONFIDENTIAL SOURCE OR BASICALLY IMPEDE THE THEIR RIGHTS TO A FAIR TRIAL.

SO WE USE THIS EXEMPTION QUITE A BIT.

THIS IS BASICALLY THE NON CRIMINAL RECORDS EXEMPTION WHERE BASICALLY WE REDACT THE PERSON'S DATE OF BIRTH AND THEIR PHONE NUMBER AND THEN THEIR AGE.

[00:35:04]

AND USING THIS AS THE OK CATALOG WHERE WE'RE REDACTING IT.

SO. ADMINISTRATIVE INVESTIGATION.

INVESTIGATION EXEMPTIONS.

THESE ARE THE NOTES AND CORRESPONDENCE WITH RESPECT TO AN ACTIVE INVESTIGATION.

THERE'S ANOTHER PORTION OF THE STATE CODE CALLED THE DATA DISSEMINATION ACT, WHERE BASICALLY THE PERSON WHO'S SUBJECT OF THE INVESTIGATION IS ENTITLED TO SEE EVERYTHING.

BUT UNDER FOIA, THEY'RE NOT.

IT'S A DIFFERENT SECTION OF THE CODE THAT ALLOWS THEM TO SEE IT.

BUT ANYONE OTHER THAN THE PERSON WHO'S BEING INVESTIGATED IS NOT ENTITLED TO SEE THE NOTES AND THE CONFIDENTIAL SOURCES.

A ZONING COMPLAINT EXEMPTION.

IF SOMEONE'S FILING A COMPLAINT ON THEIR NEIGHBOR, THEIR NAME AND ADDRESS, CELL PHONE NUMBER IS CONFIDENTIAL OR IF THEY'RE FILING A BUILDING CODE COMPLAINT.

HEALTH RECORDS IS PRETTY OBVIOUS.

HEALTH RECORDS ARE EXEMPT EXCEPT TO THE SUBJECT OF THE RECORD OR IF THE SUBJECT IS UNDER 18.

YOU'RE GIVING IT TO THE PARENT OR GUARDIAN.

AND THIS IS KIND OF GOES BACK TO THE PROPRIETARY RECORDS, TRADE SECRETS.

YOU'LL SEE THIS LIKE WHEN YOU HAVE A CONFIDENTIAL PROSPECT PROVIDING INFORMATION FOR A DEVELOPMENT AGREEMENT.

AND MAYBE IT DOESN'T COME TO FRUITION OR THEY JUST SAY THEY DON'T WANT THIS RELEASED.

AND ALSO, YOU MIGHT SEE LIKE AN OR RFP WHERE THEY DON'T WANT PROPRIETARY INFORMATION RELEASED.

SOCIAL SECURITY NUMBER EXEMPTION.

THIS IS THE FIRST FIVE DIGIT SECURITY NUMBER HAVE TO BE KEPT CONFIDENTIAL.

SO WE REDACT THAT.

SO BOY COUNCIL, I DON'T THINK THEY'VE UPDATED THEIR WEBSITE IN 20 YEARS AT LEAST.

THE LAYOUT, IT'S VERY ANTIQUATED LAYOUT IF YOU'VE EVER LOOKED ON IT, BUT THEY ARE A GREAT SOURCE OF INFORMATION.

IF I EVER HAVE A QUESTION, I CALL THE ATTORNEY THERE.

I FIRST TOOK A TRAINING WITH HIM IN 2008 OR 2009, AND HE'S STILL THERE.

AND SO HE HAS A WEALTH OF INFORMATION, BUT THEY PRODUCE ADVISORY OPINIONS.

SO A LOT OF TIMES I'LL LOOK AT THOSE BECAUSE THERE'S NOT ALWAYS A CASE LAW ON THE ATTORNEY GENERAL OPINION ON THE SUBJECT, BUT THERE'S LOTS OF ADVISORY OPINIONS REGARDING FOIA, AND THEY'LL ANSWER QUESTIONS FROM CITIZENS OR EMPLOYEES.

THAT'S HIS NAME, ALAN GERNHARDT.

HE'S EASIER TO REACH BY EMAIL.

USUALLY HE CALLS YOU RIGHT BACK LIKE THAT DAY.

SO ARE THERE ANY QUESTIONS LIKE I OF WENT THROUGH A LITTLE QUICKLY BUT THERE'S A LOT OF INFORMATION IN THERE.

MR WHITTEN COULD YOU REVIEW WHAT TYPE OF EMAILS WE HAVE TO KEEP? SURE. SO BASICALLY YOU HAVE EMAILS WHEN YOU'RE SAYING RESPONDING, THANKS OR I'LL BE THERE.

I MEAN, IT HAS TO BE SOMETHING THAT RELATES TO PUBLIC BUSINESS.

SO YOU JUST HAVE TO LOOK AT THE SUBSTANCE OF THE EMAIL AND SEE IF IT'S SOMETHING YOU KNOW, IF YOU SAY LIKE, YOU KNOW, I AGREE WITH THAT BUDGET PROPOSAL, SOMETHING LIKE THAT, THEN THAT'S DEALING WITH PUBLIC BUSINESS THAT HAS SUBSTANCE.

SO THEN YOU DO NEED TO RETAIN THAT EMAIL.

AND THE GOOD THING IS IF WE DO GET AN EMAIL REQUEST, WE DON'T HAVE TO LOOK AT YOUR IPAD OR LOOK AT YOUR PHONE.

THE IT DIRECTOR IS ABLE TO PULL IT OFF THE NETWORK SO HE CAN WORD SEARCH EVERY EMPLOYEE, EVERY BOARD MEMBER'S EMAIL ADDRESS AND SEARCH, DO A SPECIFIC OR BROAD SEARCH FOR THOSE EMAILS.

SO BASICALLY MOST EMAILS, I MEAN, YOU CAN PRINT THEM.

I MEAN, IF YOUR STORAGE, IF YOU'RE HAVING STORAGE ISSUES, YOU CAN PRINT THEM OFF.

BUT USUALLY I HAVEN'T RUN INTO THAT ISSUE SINCE I'VE BEEN HERE, LIKE, YOU KNOW, NOT HAVING ENOUGH STORAGE FOR MY EMAILS.

SO I PRETTY MUCH RETAIN ALL MY EMAILS EXCEPT FOR THE ONES THAT ARE JUST NOT RELATED TO PUBLIC BUSINESS.

AND THEN NOW I'LL LOOK AT I'LL LOOK AT THE RETENTION SCHEDULE AND GET BACK TO YOU EXACTLY WHAT, HOW MANY YEARS YOU HAD TO RETAIN THEM.

I DON'T BELIEVE IT'S PERMANENTLY, BUT I NEED TO LOOK AND SEE HOW LIKE FOR INSTANCE, ONCE YOU'RE NO LONGER ON THE BOARD, HOW LONG YOU NEED TO RETAIN THEM AFTER THAT OR HOW LONG THE COUNTY NEEDS TO RETAIN THEM.

SO I'LL EMAIL THE BOARD MEMBERS AND LET THEM KNOW HOW LONG THEY NEED TO RETAIN THE EMAILS.

ANYBODY ELSE? I'M GOOD.

THANK YOU. MR. WHITTEN. SURE.

OKAY, SO THAT COMPLETES OUR WORK SESSION.

[00:40:01]

CALL THE PRINCE GEORGE COUNTY.

MARCH THE 14TH, 2023 BOARD OF SUPERVISORS MEETING.

BACK TO ORDER.

WE'LL OPEN WITH THE INVOCATION BY MR WAYMACK, PLEASE.

[INVOCATION]

YOU HAVE JUST SPARED US FROM THE NORTHEASTER THAT'S RAGING UP THE COAST.

THANK YOU FOR ALL THE BLESSINGS.

PLEASE COMFORT THOSE WHO HAVE LOST LOVED ONES.

BE WITH THOSE WHO ARE STRESSED IN BODY AND SPIRIT.

COMFORT THEM.

BE WITH THIS BOARD.

KEEP YOUR HAND ON US AND GUIDE US TO DO THY WILL.

AND YOUR HOLY NAME.

WE PRAY. AMEN.

AMEN. ASK MR WEBB TO LEAD US IN THE PLEDGE TO OUR FLAG.

I PLEDGE ALLEGIANCE TO THE FLAG.

THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS.

ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL.

THANK YOU VERY MUCH.

THIS IS THE MARCH THE 14TH, 2023, PRINCE GEORGE'S COUNTY BOARD OF SUPERVISORS MEETING.

AND I'LL NOW INVITE THE PUBLIC FOR MAKE COMMENTS, ANYTHING THAT THEY WISH TO SPEAK TO THE BOARD ABOUT.

YOU HAVE THREE MINUTES.

GIVE US NAME AND ADDRESS, PLEASE, AND WHAT YOU'RE SPEAKING ABOUT.

YOU CAN COME FORWARD NOW.

MRS. KNOTT. IS THERE ANYONE SIGNED UP TO COME FORWARD OR TO SPEAK TO THE BOARD? NO, SIR. MR. CHAIRMAN.

THANK YOU. OH, I SEE NO ONE COMING FORWARD TO SPEAK TO THE BOARD DURING PUBLIC COMMENT.

SO WE NOW MOVE TO THE ADOPTION OF THE AGENDA.

[ADOPTION OF AGENDA]

MR. CHAIRMAN, I MAKE A MOTION THAT WE ADOPT THE AGENDA.

MOTION TO ADOPT THE AGENDA AS PRESENTED.

HAVE A SECOND.

SECOND. HAVE A MOTION AND A SECOND.

ANY DISCUSSION? HEARING NONE. CALL THE ROLL, PLEASE.

MR CARMICHAEL IS ABSENT THIS EVENING.

MRS. WAYMACK.

YES, MR. HUNTER? YES.

MR. WEBB? YES, MR. BROWN. YES.

THANK YOU. THE NEXT IS THE ORDER OF CONSENSUS.

WE HAVE THREE THINGS ON THE CONSENSUS AGENDA.

[ORDER OF CONSENSUS]

SO I'LL ENTERTAIN A MOTION TO ACCEPT THE ORDER OF CONSENSUS AS PRESENTED.

SO MOVED. SO MOVED.

I'LL SECOND. A MOTION AND A SECOND.

ANY DISCUSSION? HEARING NONE. CALL THE ROLL, PLEASE.

MRS. WAYMACK? YES, MR. HUNTER? YES, MR. WEBB? YES, MR. BROWN. YES.

THANK YOU.

WE HAVE NO PRESENTATIONS TONIGHT.

SUPERVISORS. COMMENT.

MR. BROWN, DO YOU HAVE ANY COMMENTS FOR TONIGHT, SIR?

[SUPERVISORS’ COMMENTS]

OKAY. MR. WEBB? NO, SIR. MISS WAYMACK, ANY COMMENTS? YES. TONIGHT I WOULD LIKE TO THANK OUR LOCAL MS FOR THEIR SERVICE TO ME.

ONE NIGHT I HAD TO CALL THEM TO HELP ME, AND THEY WERE JUST GREAT.

AND I WANT YOU TO KNOW THAT WE CAN BE VERY PROUD OF EVERYTHING THAT THEY DO FOR US.

SO THANK YOU VERY MUCH.

MS THANK YOU FOR THAT.

MISS WAYMACK VERY MUCH DESERVED.

AND THE ONLY THING I WANT TO SAY TONIGHT IS REMEMBER, THIS WEATHER IS VERY PRONE TO FIRE.

AND WE ARE ON A FIRE RESTRICTION FROM 4 P.M.

TO MIDNIGHT.

IT'S THE ONLY TIME YOU CAN HAVE AN OPEN BURN.

YOU CAN'T REKINDLE AFTER MIDNIGHT.

AND IT'S NOT BECAUSE OF THINGS ARE DRY, BUT IT'S BECAUSE OF THE HUMIDITY AND OTHER FACTORS.

SO KEEP THAT IN MIND, IF YOU WOULD.

OTHER THAN THAT, THANK YOU FOR COMING TONIGHT AND WELCOME COMMENTS FROM THE COUNTY ADMINISTRATOR.

[COUNTY ADMINISTRATOR’S COMMENTS]

JUST A COUPLE ITEMS IN THE REPORT TONIGHT THAT I'LL NOTE THERE IS A PLANNING COMMISSION WORK SESSION ON MARCH 20TH AT 5:30 P.M.

AND A PLANNING COMMISSION MEETING ON MARCH 23RD AT 6:30 P.M.

RIGHT HERE IN THIS THIS ROOM PERSONNEL UPDATES.

WE ONLY HAD ONE ITEM, MR. WALTER MARTIN FROM COMMUNITY DEVELOPMENT.

HE'S A PLANS REVIEWER.

HE IS RETIRING, EFFECTIVE THE END OF THIS MONTH.

AND MAJOR GENERAL MARK CIMOLI HAS ANNOUNCED COMBINED ARMS SUPPORT COMMAND, THE SAVE THE DATE FOR THE REDESIGNATION OF FORT LEE

[00:45:09]

MORE INFORMATION WILL FOLLOW.

THANK YOU, MR. CHAIRMAN.

THANK YOU, SIR.

MOVING FORWARD, WE'RE GOING TO GO TO THE REPORTS.

I THINK WE HAVE MISS CRYSTAL SMITH FROM VDOT.

[REPORTS]

THANK YOU. GOOD EVENING.

GOOD EVENING. YOUR BOARD UPDATE SHOULD BE IN YOUR PACKET TONIGHT.

AND I ALSO HAD THE FORT LEE NAME CHANGE ON MY LIST TO SHARE APRIL 27TH.

AND THE MENTION FROM US IS IN REGARDS TO THE INCREASE IN TRAFFIC VOLUME THERE.

THEY ARE EXPECTING ANYWHERE FROM 400 TO 500 ADDITIONAL VEHICLES ENTERING THE FORT LEE UNIT AND ADVANCE OF THAT UNVEILING OF THEIR NEW NAME.

WE WILL BE PUTTING SOME PANELS ON THE EXISTING SIGNS.

SO YOU MAY SEE OUR CREWS OUT DOING THAT.

THE REMAINING SIGNS WILL BE CHANGED ONCE THE EVENT IS COMPLETE.

FORT PICKETT IS ALSO HAVING A SIMILAR EVENT.

THEIR EVENT IS ON MARCH THE 24TH, AND WE'LL BE DOING THE SAME FOR THEM WITH THE NAME CHANGE, CHANGING THOSE PANELS AND GET READY FOR THAT EVENT AS WELL.

OUR CONSTRUCTION WORK ON FAIRVIEW ROAD IS NOW COMPLETE AND THE ROAD WAS OPENED ON FRIDAY.

BULL HILL IS STILL PLANNED FOR HEAVY CONSTRUCTION TO BEGIN IN OCTOBER.

WHILE YOU MAY SEE SOME MINOR WORK GOING ON IN ADVANCE OF THAT.

THE FINAL ITEM THAT I HAVE ON MY LIST TODAY IS THE SECONDARY SIX YEAR PLAN.

SO IN APRIL WE WILL BE ADVERTISING FOR THE PRINCE GEORGE SECONDARY SIX YEAR PLAN FOR PUBLIC HEARING TO OCCUR IN MAY. AND THE SUMMARY FOR THAT IN YOUR PREVIOUS PLAN THAT WAS APPROVED LAST YEAR, FOR THE YEARS 24 TO 28, YOU WERE ORIGINALLY PLANNED TO RECEIVE $125,912 FOR EACH OF THOSE FIVE YEARS.

THE NEW PLAN IS SHOWING A DEDUCTION OF $7,996 FOR THOSE FIVE YEARS OF THE PLAN.

THAT CHANGES YOUR BALANCE.

ENTRY FROM ONE 2519 PER YEAR TO 117, 916 FOR EACH OF THOSE FIVE YEARS AND THE FINAL YEAR OF THE PLAN THAT WILL BE ADDED THIS YEAR, 2029.

WHEN YOU CALCULATE ALL THAT, ALL THOSE NUMBERS TOGETHER THAT WILL PLACE YOUR ROUNDABOUT.

THE ONLY PLAN IN YOUR PROJECT AT $2,000,037.30 $7,887 IN THE FINAL YEAR OF THE PLAN. 2029.

JESUS CHRIST. THAT'S ALL I HAVE TONIGHT.

DO YOU HAVE ANY QUESTIONS FOR ME? I DON'T HAVE ANY. THANK YOU.

I HAVE ONE THING.

YES? WE'LL HAVE TO BRING UP THE SOURCE SUBJECT SMART SCALE.

YES, THE SMART SCALE PROJECT.

THAT'S FOR FOR 60 TO PUT IN A LEFT TURN LANE INTO QUEEN STREET.

YES. UM.

I DON'T KNOW WHAT CAN BE DONE, BUT QUEEN STREET IS SUCH A NARROW STREET AS IT IS.

I MEAN, I UNDERSTAND THE REASONING FOR THE TURN LANE BECAUSE OF ACCIDENTS, PEOPLE PLOWING INTO THE BACK OF FOLKS WANTING TO MAKE THAT LEFT.

BUT IN ALL HONESTY, I WOULD HAVE HOPED WE COULD HAVE FORCED PEOPLE TO.

I BELIEVE IT'S HINES ON THE LEFT.

JUST GO DOWN TO THE NEXT STREET TO MAKE THE LEFT THAT WOULD BRING YOU AROUND INTO THE SCHOOL THE OTHER WAY, WHICH I NOTICED I'VE NOTICED NOW PRETTY MUCH THE SCHOOL BUSSES NOW MAKE THAT LEFT TURN THERE.

I DON'T SEE. SO ARE YOU ASKING ME HOW WE CAN FORCE THEM TO HINES? WELL, IF THAT'S WHAT YOU'RE ASKING, YOU WOULD HAVE TO MAKE QUEEN STREET ONE WAY.

AND WHEN YOU SAY ONE WAY, THEN QUEEN STREET.

BECAUSE I WANT TO.

IDEALLY, I DON'T HAVE A PROBLEM WITH IT BEING ONE WAY, BUT I ALSO WANT TO BE FAIR TO THOSE FEW PEOPLE THAT LIVE ON THE ROAD THAT, DEPENDING ON WHICH WAY IT IS, ONE WAY, IF IT'S ONLY ONE WAY OUT, THEN THAT MEANS THEY HAVE TO COME IN AND GO AROUND TO COME IN TO THEIR HOME.

WE CAN TALK IN MORE DETAIL.

I CAN HAVE SOME FURTHER DISCUSSIONS, BUT I JUST WANT TO LET YOU KNOW THAT THAT'S BECOMING A PRETTY HOT TOPIC.

AND I THINK PRETTY MUCH FROM THE COMMUNITY MEETING THAT VDOT HELD, I RECEIVED SOME PHONE CALLS FROM PEOPLE ABOUT IT.

[00:50:04]

SO IF YOU WANT TO MAKE IT ONE WAY.

I DON'T KNOW WHAT THE RIGHT ANSWER IS.

HONESTLY, I DON'T AT THIS POINT.

ALL I'M SAYING IS MAKING A LEFT HAND TURN INTO QUEEN STREET EVEN TODAY WITHOUT THE TURN LANE, IT'S STILL THAT STREET IS SO NARROW TO TWO CARS.

I KNOW IF I GO THAT WAY, I'M ALMOST RIDING INTO PEOPLE'S YARD ALMOST A LITTLE BIT BECAUSE THE ROAD IS SO NARROW.

SO AGAIN, I CAN DISCUSS IT IN MORE DETAIL WITH YOU BECAUSE I DON'T KNOW WHAT THE RIGHT ANSWER IS TO SOLVE THE ISSUE.

SO TO DO ANYTHING AT THIS POINT THAT WOULD BE CONTRADICTORY TO THE PROJECT THAT IS DEVELOPED, WE WOULD HAVE TO ESSENTIALLY STOP THE PROJECT.

I'M NOT SURE THAT IT WOULD BE WISE TO CONTINUE WITH THE PROJECT IF YOU WANT TO DO SOMETHING DIFFERENT.

BUT UNDERSTANDING THERE'S BEEN ALMOST A HALF $1 MILLION OF EXPENDITURES THAT WOULD BE SUBJECT TO PAYBACK, RIGHT? I HEARD THAT. AND I DON'T I'M NOT SAYING STOP THE PROJECT AGAIN.

I DON'T KNOW. I DON'T KNOW IF CHANGES ARE ALLOWED, NOT NECESSARILY CHANGING IT TO HINES, BUT I DON'T KNOW WHAT COULD CHANGES COULD BE MADE THAT COULD STILL FALL WITHIN LINE TO STILL DO THE PROJECT.

SO AGAIN, I'D LIKE TO HAVE SOME ONE OFF CONVERSATION BECAUSE I CAN'T I CAN'T TELL YOU THAT'S SOMETHING THAT THE BOARD HAS COME BACK AND SAID TO, YOU KNOW, FOR YOU TO OFFICIALLY GO AND DO SO.

I'M JUST BRINGING IT UP FROM CONCERNS THAT I HAVE RECEIVED FROM THE RESIDENTS IN THAT AREA.

OKAY. OKAY. SURE.

YOU CAN GIVE ME A CALL.

YES, MA'AM. I'LL CALL YOU. WE'LL TALK ABOUT IT.

OKAY. THANK YOU.

ANYTHING ELSE FROM THE BOARD? I'M GOOD. NO, THANK YOU. THANK YOU.

OKAY. THANK YOU VERY MUCH.

THANK YOU. ALWAYS GOOD TO SEE YOU.

THANK YOU. NEXT, WE HAVE THE 2023 HISTORIC GARDEN WEEK IN VIRGINIA.

MISS DAVIS AND MISS HAYES, I THINK.

WELCOME, LADIES.

GOOD EVENING. GOOD EVENING. GOOD EVENING.

GOOD EVENING. GOOD TO SEE YOU.

THANK YOU FOR ALLOWING US TO SPEAK WITH YOU FOR A FEW MINUTES ABOUT HISTORIC GARDEN WEEK IN VIRGINIA.

AND MORE SPECIFICALLY, IT'S GOING TO BE IN PRINCE GEORGE COUNTY THIS YEAR.

OKAY. THANK YOU. KATHY AND I ARE HERE, TOO.

WE'RE MEMBERS OF THE PETERSBURG GARDEN CLUB, WHICH IS ONE OF 48 MEMBER CLUBS IN THE GARDEN CLUB OF VIRGINIA.

AND I'LL JUST GIVE YOU A LITTLE INFORMATION ABOUT THE GARDEN CLUB OF VIRGINIA.

THEY ARE OVER 100 YEARS OLD.

STARTED IN 1920.

AND THEY THEIR MISSION IS TO THEY ARE WORKING TO PRESERVE VIRGINIA'S NATURAL RESOURCES AND HISTORIC LANDSCAPES. AND 90 YEARS LATER, WE ARE HERE.

IT'S STILL GOING STRONG.

AND FOR EIGHT CONSECUTIVE DAYS IN LATE APRIL, EVERY YEAR, EXCEPT FOR DURING WORLD WAR TWO AND 2020, DURING COVID, THE GARDEN WEEK HAS TAKEN PLACE.

THERE ARE OVER 30 TOURS EVERY YEAR THROUGHOUT THE STATE, FROM WINCHESTER TO DANVILLE, ROANOKE TO THE EASTERN SHORE.

AND THEY TAKE PLACE THROUGHOUT THOSE EIGHT DAYS.

IT'S BEEN CALLED AMERICA'S LARGEST OPEN HOUSE.

SO WHAT IS THE IMPORTANCE OF IT FOR US OR FOR ANYBODY IN THE STATE? THE PROCEEDS FOR THE TOUR AND ALL THE OTHER TOURS ARE USED TO RESTORE AND PRESERVE HISTORIC LANDSCAPES AND GARDENS THROUGHOUT THE STATE.

THE PROCEEDS ARE ALSO USED TO FUND A FELLOWSHIP IN RESEARCH, A RESEARCH FELLOWSHIP IN LANDSCAPE ARCHITECTURE, AND TO NAME A FEW PROPERTIES NEARBY THAT HAVE RECEIVED THOSE PROCEEDS.

CENTER HILL AND PETERSBURG BACON'S CASTLE IN SURRY AND THE GOVERNOR'S AT THE GOVERNOR'S MANSION IN RICHMOND.

IN ALL, THERE'S 52 PROJECTS THROUGHOUT THE STATE THAT HAVE RECEIVED GARDEN WEEK FUNDS.

BUT WE'RE VERY EXCITED THAT THIS YEAR OUR TOUR IN PRINCE GEORGE WILL BE IN ONE OF THE OLDEST AREAS OF THE COUNTRY DOWN ALONG THE ROUTE TEN CORRIDOR.

IN THOSE 50 YEARS, THE ECONOMIC IMPACT FOR THE STATE HAS BEEN OVER $518 MILLION.

AN INTERESTING STATISTIC THAT WAS PULLED FROM THE LATEST ECONOMIC IMPACT STUDY WAS THAT MORE PEOPLE VISIT DISNEY.

MORE PEOPLE VISIT GARDENS THAN DISNEYLAND AND DISNEY WORLD COMBINED.

[00:55:03]

FROM THE GARDEN WEEK.

AND THIS YEAR I COUNTED IN THE GUIDEBOOK.

AND BY THE WAY, YOU ALL SHOULD HAVE RECEIVED A GUIDEBOOK.

THERE ARE 153 PROPERTIES THAT WILL BE OPENED THROUGHOUT THE STATE DURING APRIL 25TH, APRIL 15TH THROUGH THE 22ND, AND THESE BEAUTIFUL PROPERTIES WILL BE PUT ON BY OVER 3000 VOLUNTEERS, OR ABOUT 77,000 VOLUNTEER HOURS.

AND IT'S LIKELY ONE OF VIRGINIA'S LARGEST VOLUNTEER DRIVEN EVENTS.

IT'S ESTIMATED THERE WILL BE OVER 1000 FLORAL ARRANGEMENTS MADE AND TONS OF MULCH BEING PUT ON GARDENS USING THE LAST TEN YEARS DATA.

IT'S BEEN ESTIMATED THAT OUR AVERAGE FOR THE PETERSBURG TOUR IS ABOUT 350 PEOPLE.

THIS YEAR, THOUGH, WE EXPECT MAYBE EVEN MORE BECAUSE OUR PROPERTY IS ON THE COVER.

AND THIS THEY PRINTED OVER 60,000 OF THESE BOOKS THAT WERE DISTRIBUTED THROUGH THE STATE AND AND ANYBODY OUTSIDE OF THE STATE CAN ORDER ONE. AND SO THEY'RE ALL OVER THE COUNTRY.

IS THAT FLORIDA ON THE FRONT? THIS IS THIS IS THE TERRACE LOOKING INTO FLOWER DAY.

AND ON THE INSIDE COVER, THERE'S THE OUTSIDE OF FLOWER DO AND SOME OTHER PICTURES OF THE INSIDE.

SO OUR VISITORS HAVE COME.

AND THIS IS JUST TO THE PETERSBURG TOUR.

OUR VISITORS HAVE COME FROM THE MIDWEST.

WE HAD SOME FROM NEW JERSEY LAST YEAR.

THEY COME FROM.

WE'VE HAD FROM ATLANTA.

THEY COME FROM ALL OVER THE COUNTRY AS WELL AS OUR LOCAL PEOPLE.

SO THIS YEAR'S TOUR, OF COURSE, IS VERY EXCITING BECAUSE IT'S HERE AND KATHY WILL NOW CONTINUE ON WITH.

OKAY, LET'S SEE THE REST OF IT.

ALL RIGHT. JOANNE JUST SHARED WITH YOU THE HISTORY OF HISTORIC GARDEN WEEK.

AND I'M GOING TO SHARE A LITTLE BIT ABOUT THE SPECIFICS AND NATURE TO PRINCE GEORGE.

WE'RE VERY PLEASED TO HAVE THESE THREE MAIN PROPERTIES ON TOUR THIS YEAR.

WE ARE EXCITED THAT JEFF AND ASHLEY OAKLEY, WE FEEL VERY HONORED THAT THEY ACCEPTED OUR INVITATION TO HAVE THEIR PROPERTY OPEN.

FLOWERDEW HUNDRED, ALSO ABERDEEN ON THE SAME ROUTE TEN CORRIDOR WILL BE OPEN AND WE IT'S A VERY STATELY HOME AND IT IS THE RESIDENCE OF CAROL MARKS BOWMAN AND DR.

CHRISTOPHER STEVENSON.

AND IF YOU CONTINUE DOWN ROUTE TEN, YOU'LL GET TO MARTIN'S BRANDON CHURCH.

LOTS OF HISTORY THERE.

SO WE'RE EXCITED TO HAVE THAT OPEN AS WELL.

ALL THE DETAILS ABOUT THESE PROPERTIES ARE IN OUR GUIDEBOOK AS WELL AS YOU RECEIVED A BROCHURE AND THAT HAS THE INFORMATION AS WELL.

YES. AND WE HAVE SOME HERE.

OVER HERE. I KNOW YOU GUYS GOT THEM.

BUT ANYONE IN THE AUDIENCE THAT WOULD LIKE TO HAVE A BOOK AND BROCHURE AS WELL, WE HAVE BROUGHT SOME EXTRAS.

WE HAVE SOME SPECIAL ACTIVITIES THAT WILL TAKE PLACE ON THE VARIOUS PROPERTIES THAT WE ARE EXCITED ABOUT AS WELL.

AND WE LISTED THESE HERE FOR YOU.

THEY ARE NOT IN THE GUIDEBOOK, BUT THEY ARE IN THE BROCHURE.

FIRST LADY OF VIRGINIA SUZANNE YOUNGKIN WILL BE AT FLOWERDEW IN THE PAVILION FROM 1015 TO 1045, AND HER PROGRAM OR SPEECH WILL BE STRENGTHENING THE SPIRIT OF VIRGINIA'S WOMEN AND GIRLS.

IF YOU YOU DON'T HAVE TO GO IN ANY PARTICULAR ORDER, YOU CAN.

YOUR TICKET ALLOWS YOU TO GO TO THESE PROPERTIES IN ANY ORDER.

AND IF YOU WANT TO GO BACK AND REVISIT THEM, YOU CAN AS WELL.

SO AT 11:00, IF YOU WANT TO TRAVEL DOWN TO BRANDON CHURCH, KAREN BOROUGH, RICHMOND, ONE OF OUR LOCAL TALENTED ORGANIST PLAYERS WILL BE PLAYING HAVE AN ORGAN CONCERT THERE AT BRANDON WITH THE 1873 URBAN PIPE ORGAN.

1130 AT HATCH WILL BE ON SITE AT BRANDON CHURCH.

HE WILL BE PAINTING THERE AS WELL AS HIS STUDIO WILL BE OPEN FROM 2 TO 4.

AND OF COURSE, JACK ABELE, OUR VERY OWN PRINCE GEORGE RESIDENT, WAS THE BUILDER OF FLOWERDEW.

HE'S GOING TO BE SPEAKING AND TITLE OF HIS PROGRAM IS GOING TO BE THE HOUSE JACK BUILT.

THAT WILL BE FROM 1 TO 2 AT THE FLOWERDEW PAVILION.

AND AS WE ALL KNOW, FLOWERDEW HAS A RICH HISTORY OF ARTIFACTS.

[01:00:04]

SHE WILL BE BRINGING SOME OF THOSE ARTIFACTS TO FLOWERDEW AND THEY'LL BE ON DISPLAY FROM 230 TO 330.

ALSO THROUGHOUT THE DAY, WE WILL HAVE AN INTERPRETER.

MISS CARRIE ELIZABETH MCCLURE.

SHE IS GOING TO BE PORTRAYING TEMPERANCE FLOWERDEW, WHICH WAS THE WIFE OF THE FIRST GOVERNOR OF VIRGINIA THAT RESIDED AT FLOWERDEW FROM 10 TO 5.

WE'LL HAVE A NATIVE PLANT SALE IN SUPPORT OF THE BURRSVILLE COMMUNITY CENTER.

AND AS WELL, FROM 11 TO 430, THERE WILL BE A COMPLIMENTARY TEA ON THE FLOWERDEW TERRACE AND THAT IS SPONSORED BY OUR GARDEN CLUB.

IN ADDITION, THERE WILL BE PLACES OF INTEREST THAT YOU WE ENCOURAGE YOU TO GO AND VISIT AS WELL.

AND THAT IS OUR OWN PRINCE GEORGE REGIONAL HERITAGE MUSEUM, WESTON MANOR AND HOPEWELL, AND OF COURSE, ED HATCH'S ART STUDIO.

THERE WILL BE A LUNCHEON AND THAT WILL BE HELD AT BRANDON CHURCH.

THERE WILL ONLY BE ADVANCED TICKETS FOR THAT LUNCHEON DUE TO THE SPACE AND DUE TO PLANNING FOR THE LUNCHEON.

IF ANYONE IS INTERESTED, IF YOU WILL EMAIL LINDA WHEN THAT IS HER EMAIL ADDRESS, SHE WILL BE GLAD TO GET YOU A TICKET. THAT IS THE COCKADE CITY GARDEN CLUB IN PETERSBURG AND ALL OF THEIR PROCEEDS GO TO.

UPDATING BLANDFORD CEMETERY, THE WINDOWS IN BLANDFORD CEMETERY IN THE CHURCH.

ALSO, OUR LOCAL BARBECUE BLISS WILL HAVE THEIR FOOD TRUCK, AND THAT WILL BE IN THE SALEM CHURCH PARKING LOT SO THAT THE OUR GUESTS THAT BUY TICKETS.

SINCE WE DON'T HAVE ANY RESTAURANTS OUT THAT WAY, WE THOUGHT WE WOULD PROVIDE SOME OPPORTUNITIES FOR LUNCH FOR THEM.

AND IF YOU ARE INTERESTED, WHICH WE HOPE YOU ALL WILL BE, OF COURSE WE HAVE.

WE'RE SO HONORED THAT YOU HAVE SUPPORTED US SO MUCH IN THIS ENDEAVOR THAT WE YOU HAVE YOUR TICKET TO COME.

AND PLEASE FEEL FREE TO BRING A GUEST WITH THAT COMPLIMENTARY TICKET.

IF ANYONE ELSE IS INTERESTED, YOU CAN GO TO VIRGINIA GARDEN.ORG/TICKETS, CLICK ON PETERSBURG.

THE TICKETS ARE $40 IN ADVANCE AND $50 THE DAY OF THE TOUR.

AND ONCE AGAIN, WE APPRECIATE ALL OF YOUR SUPPORT.

YES. AND THE AD THAT YOU DID IN THE GUIDEBOOK, IT WAS A FULL PAGE, IN FACT, TWO PAGE AD ON THE TOURISM OF IN SUPPORT OF PRINCE GEORGE.

ANY QUESTIONS? WELL DONE. THANK YOU.

THANK YOU. AND THIS TICKET IS 40, $50 TICKET INCLUDES WHAT? THAT INCLUDES ALL OF THE PROPERTIES.

YES. AND THE SPEAKERS.

THE ONLY THING IT DOES NOT INCLUDE IS THE LUNCH.

LUNCH? RIGHT. YEAH.

THAT'S UNDERSTANDABLE.

SO. OKAY.

IF YOU COULD, MAYBE IF YOU WANT TO LEAVE THOSE EXTRAS OUT ON THE TABLE, JUST OUTSIDE THE DOOR THERE AND FOLKS MIGHT COULD PICK THEM UP AND TAKE ADVANTAGE OF THAT IF YOU'D LIKE.

THANK YOU VERY MUCH.

ALL RIGHT. THANK YOU. WE HAVE NO POSTPONED ITEMS, SO WE'LL GO INTO THE ORDER OF BUSINESS.

[ORDER OF BUSINESS(Part 1)]

I'M SORRY. GOOD.

GOOD. ALL RIGHT.

PRESENTATION AND INTRODUCTION OF THE 2024 BUDGET BY MR. RIGHT.

GOOD EVENING. GOOD EVENING.

THANK YOU, MR. CHAIRMAN.

MEMBERS OF THE BOARD. MR. WHITTEN. YOU HAVE A FULL COPY OF TONIGHT'S INTRODUCED BUDGET PRESENTATION AT YOUR DESK.

THE PRESENTATION AND THE INTRODUCED BUDGET DOCUMENT FOR FY 24 WILL BE POSTED TO THE WEBSITE FOLLOWING TONIGHT'S BOARD MEETING.

LAST YEAR FOR FY 23, I STATED THAT OUR GOAL WAS NOT TO RANDOMLY SWAY WITH THE LARGE WAVES, BUT TO CHART A STRONG AND STEADY COURSE THAT IS EVEN KEELED AND TAKES US THROUGH THE ECONOMIC STORM TOGETHER.

[01:05:05]

WE ARE BEGINNING TO SEE PROPERTY VALUES LEVELING OUT AND PERSONAL PROPERTY VALUES DROPPING.

THE CPI INCREASED 8% IN CALENDAR YEAR 2022.

OUR REGIONAL NEIGHBORS ARE PROVIDING HISTORIC PAY INCREASES AND THE PRINCE GEORGE COUNTY NEEDS TO BE ABLE TO COMPETE FOR AND RETAIN TALENTED EMPLOYEES TO SERVE THE CITIZENS.

THE INTRODUCED BUDGET MAINTAINS THE CURRENT REAL ESTATE TAX AT $0.82 AND THE CURRENT PERSONAL PROPERTY TAX AT $3.90. OUR GOAL IS TO MAINTAIN CURRENT LEVELS OF SERVICE FOR PRINCE GEORGE COUNTY CITIZENS AND ENHANCE DELIVERY OF SERVICES WHERE NECESSARY.

THE F.Y. 24 REVENUES OF 72.3 MILLION IS AN INCREASE OF 3.4 MILLION OVER FY 23. THE REAL PROPERTY TAX INCREASE IS 6.74%.

PERSONAL PROPERTY PORTION REMAINS LEVEL THE SAME AS FY 23.

WE WILL CONTINUE TO REFINE THE PROPOSED NUMBERS DURING THE BUDGET PROCESS BETWEEN NOW AND MAY.

AS WE PROGRESS THROUGH THE BUDGET PROCESS WITH FINAL ADOPTION TARGETED FOR MAY 23RD, WE WILL BE MEETING WITH THE BOARD TO DISCUSS UPDATES FROM PERSONAL PROPERTY VALUES, STATE REVENUES FROM A FINAL FY 24 STATE BUDGET.

Y 24 COMPENSATION BOARD REVENUES.

IN ANY FUTURE FEDERAL ARPA FUNDING THAT MAY BECOME AVAILABLE.

AND YOU'LL SEE THAT TONIGHT AS AN ADDED ITEM TO THE GREEN SHEET FOR POLICE.

$233,000 GRANT OPPORTUNITY.

THE GROWTH IN REAL ESTATE TAX REVENUES IS $1,929,000.

WE HAD 21.2% OF GROWTH WAS DUE TO NEW CONSTRUCTION AND IMPROVEMENTS.

WE ARE PROPOSING TO HOLD THE REAL PROPERTY TAX RATE AT $0.82 AND THE PERSONAL PROPERTY TAX RATE AT $0.90, $3 AND 90.

REAL ESTATE TAX REVENUES GREW BY 6.74%.

THIS CHART PROVIDES DETAILS ON WHERE THE INCREASES OCCURRED WITHIN REAL ESTATE TAX REVENUES.

THE PERCENTAGE OF TOTAL CHANGE SHOWS EACH CATEGORIES SHARE OF THE GENERAL FUND REVENUE INCREASE OR DECREASE.

THE TOP THREE INCREASES ARE RESIDENTIAL AT 1.1 MILLION.

NEW CONSTRUCTION AT 521,000.

AND COMMERCIAL AT 120,000.

INTEREST REVENUE IS BACK, AS CAN BE SEEN BY THE ESTIMATED 300,000 INCREASE.

MACHINERY AND TOOLS.

PERMITS AND PLANNING FEES ARE ALL INCREASING DUE TO DUE TO TREMENDOUS COUNTY GROWTH TO NEW GRANTS.

ONE SCHOOL RESOURCE OFFICER AND ONE ASSISTANT COMMONWEALTH'S ATTORNEY.

DUE TO THE OPERATION CEASE FIRE PROGRAM.

AND AS YOU WILL SEE AT THE VERY BOTTOM OF THIS CHART, THE ELIMINATION OF THE CREDIT CARD CONVENIENCE FEE PASS THROUGH.

NOW, CITIZENS ARE STILL PAYING THE CREDIT CARD CONVENIENCE FEE, BUT THE TRANSACTIONS ARE NO LONGER ACCOUNTED FOR IN THE COUNTY BUDGET.

IT IS NOW ENTIRELY HANDLED BY A THIRD PARTY PROCESSOR.

SO BOTH REVENUES AND EXPENDITURES HAVE BEEN REMOVED.

THE FUND BALANCE POLICY OF 12.5% IS PROJECTED TO BE 18.4 MILLION.

THE PROJECTED JUNE 30TH, 2023 FUND BALANCE.

IS 33.8 MILLION.

22.9% OF THE INTRODUCED FY 24 BUDGET FIGURES.

STAFF IS RECOMMENDING CASH FUNDING FOR A PROPOSED CONVENIENCE CENTER SITE THIS CALENDAR YEAR.

STAFF IS RECOMMENDING A PAUSE ON GENERAL FUND SUPPORTED DEBT ISSUANCE UNTIL FY 27, AS RECOMMENDED BY DAVENPORT.

[01:10:01]

AND AS WITH THE REVENUE SIDE, EXPENDITURES ARE BALANCED WITH REVENUES IN ACCORDANCE TO STATE LAW.

AND AGAIN, 0.4 MILLION GREATER THAN THE FY 23 BUDGET.

POSITIONS ARE PROPOSED OR RECLASSIFIED WHERE THERE IS AN INCREASED WORKLOAD DEMAND.

OR WHERE SERVICE EXPANSION WAS NECESSARY BY REGRADING THE SALARY RANGE OF AN.

ANIMAL SERVICES MANAGER FROM A ONE TO A FIVE.

WE SHOULD HAVE THE ABILITY TO RETURN A SWORN OFFICER TO THE FIELD AND BY RECLASSIFYING FIRE MS CAPTAINS TO BATTALION CHIEFS AND ADDING FULL TIME FIRE MEDICS, WE ARE PREPARING FOR THE COMMUNITY FOR THE FUTURE.

UVA, WELDON COOPER CENTER IS ESTIMATING THAT OUR POPULATION WILL BE LARGER THAN THE CITY OF CHARLOTTESVILLE IN SEVEN YEARS.

THEY CURRENTLY HAVE 108 FULL TIME FIREFIGHTERS IN THE CITY OF CHARLOTTESVILLE.

THIS BUDGET BEGINS TO PHASE IN INCREASED HEALTH AND SAFETY IN THE COUNTY WITH THESE ADDITIONS.

INCLUDED IN THE FY 24 BUDGET FOR COMPENSATION IS MAKING BASELINE BUDGET ADJUSTMENTS TO ACCOUNT FOR THE JANUARY 1ST, 2023 MARKET DRIVEN PAY INCREASES FOR POLICE OFFICERS, FIRE MEDICS AND RECLASSIFICATIONS APPROVED THROUGHOUT FY 23. PROVIDING A STEP INCREASE FOR ALL EMPLOYEES TO BRING EXPERIENCE TO THE JUNE 30TH, 2023 LEVEL, PROVIDE MARKET RE GRADES TO POSITION TO DETERMINE POSITIONS DETERMINED TO BE BELOW THE REGIONAL MARKET AVERAGES. PROVIDING BOARD FUNDED POSITIONS WITHIN THE CONSTITUTIONAL OFFICES.

THE HIRE OF THEIR STEP INCREASE IN MARKET REGRADE OR A 7% INCREASE IN THEIR COMP BOARD FUNDED SALARY.

STATE MANDATED.

PROVIDING THE HIGHER OF 7% INCREASE OR STEP INCREASE IN MARKET RE GRADE FOR SOCIAL SERVICES AND EMPLOYEES.

AGAIN, STATE MANDATED.

THE INTRODUCED F.Y.

24 COUNTY BUDGET PROVIDES LEVEL FUNDING TO THE PRINCE GEORGE COUNTY PUBLIC SCHOOLS FOR THEIR OPERATIONS FUND.

THIS FUNDING SLIGHTLY EXCEEDS BY 31,964.

THE TRANSFER CALCULATED BY THE REVENUE SHARING FORMULA USED SINCE FY07, THE REVENUE SHARING CALCULATION WAS SEVERELY IMPACTED BY AN INCREASE IN COUNTY POPULATION OF 6083 RESIDENTS SINCE 2018.

YET A DECREASE IN STUDENT ENROLLMENT OF -288 SINCE 2018.

INCLUDED AS A CAPITAL TRANSFER FOR SCHOOL BUSSES AND 2.8 MILLION IN SCHOOL RELATED DEBT.

TOTAL TRANSFERS TO AND PAYMENTS FOR THE PUBLIC SCHOOL SYSTEM ARE 21,924,306 AND REPRESENT 30% OF THE COUNTY'S F.Y.

24 INTRODUCED GENERAL FUND BUDGET.

THIS TOPIC IS ONE WORTHY OF FUTURE DISCUSSIONS DURING THIS PROCESS.

DEBT SERVICE, THERE WILL BE A $215,000 REDUCTION IN THE GENERAL FUND TRANSFER TO THE DEBT SERVICE FUND FOR FY 24 TO ELIMINATE THE IMPACT OF THE VALUE OF COUNTY VEHICLES AND SCHOOL BUSSES FROM THE AMOUNT CONTRIBUTED FOR RESERVES.

THERE IS NO NEW PROPOSED GENERAL FUND SUPPORTED CAPITAL PROJECTS FOR THE COMPLETION IN FY 24 THAT WILL REQUIRE THE ISSUANCE OF ANY DEBT.

PRINCE GEORGE COUNTY'S RATING WITH MOODY'S IS R2 AND OUR RATING WITH S&P IS AA PLUS.

THE COUNTY WILL MAKE CAPITAL VEHICLE AND SCHOOL BUS PURCHASES USING AVAILABLE GENERAL FUND RESOURCES INSTEAD OF BORROWING THE FUNDS.

CONTRIBUTIONS WILL BE MADE TO THE CAPITAL IMPROVEMENT FUND TO DEVOTE $0.02 FOR THE FIRE MS APPARATUS AND $0.01 FOR THE FIRE MS EQUIPMENT. AND THE BOARD CAN CONSIDER THE USE OF FUND BALANCE FOR FUTURE PROJECTS IN LIEU OF BORROWING LIKE THE CONVENIENCE STATION.

[01:15:13]

ON THE PLANNING SIDE, THERE'S THE UPDATE OF THE COMPREHENSIVE PLAN AND ORDINANCE $115,000.

THE COMP PLAN IS A STATE LAW REQUIREMENT TO BE UPDATED EVERY FIVE YEARS.

FIRST ROUND OF THE DEPARTMENT'S STRATEGIC PLANS.

100,000. AND A CONTRIBUTION OF 314,502 WILL BE MADE TO FUND FUEL FOCUS AN AUTOMATIC SYSTEM TO TRACK FUELING ACTIVITIES FOR COUNTY VEHICLES AND APPARATUS THROUGHOUT THE COUNTY.

THE FUEL FOCUS SYSTEM IS ALSO SUPPORTED BY $100,000 FEDERAL LOCAL ASSISTANCE AND TRIBAL CONSISTENCY FUND GRANT.

CAPITAL PURCHASES.

THE FOLLOWING REOCCURRING CAPITAL PURCHASES ARE PROPOSED AN UPGRADE TO OFFICE 365 AT A COST OF 64,800 NEOGOV LEARN A COUNTYWIDE ONLINE TRAINING PLATFORM $15,000.

AND BOARD DOCS FOR $8,225 AN ELECTRONIC SYSTEM FOR BOARD AGENDAS.

PUBLIC UTILITIES ENTERPRISE FUND THAT SELF-SUPPORTING SERVES 4562 CUSTOMERS.

THE TOTAL INTRODUCED UTILITIES BUDGET FOR FY 24 IS ABOUT 12.4 MILLION.

THE UTILITIES BUDGET IS 5.1 MILLION LESS THAN THE ADOPTED FY 23 BUDGET DUE TO THE ELIMINATION OF LARGE ONE TIME CAPITAL PROJECTS FUNDED BY THE UTILITY CASH RESERVES.

FOR FY 24.

THE WATER AND SEWER PROPOSED USER CHARGES WILL BOTH INCREASE BY 5%.

THE EXPECTED DOLLAR INCREASE RESULTING FROM THESE RATE ADJUSTMENTS IS $232,130 COVERS INFLATIONARY INCREASES, PURCHASE NEEDED EQUIPMENT AND SUPPLIES, MAINTAIN EXISTING UTILITY ASSETS.

THE AVERAGE RESIDENTIAL IMPACT BASED ON THE 5000 GALLONS PER MONTH WATER BILL WOULD INCREASE BY $1.64.

A SEWER BILL WOULD INCREASE BY $2.91.

COMBINED, THE INCREASE WOULD BE $4.55 A MONTH OR $9.10 A BILLING PERIOD.

FOR FY 24 PROPOSED INCREASES ARE ANTICIPATED.

FIRST YEAR DEBT SERVICE ON BORROWING FOR TWO PROPOSED LARGE CAPITAL PROJECTS, THE BLACKWATER REGIONAL INTERCEPTOR AND A THREE MGD PUMP STATION IN FORCE, MAINE.

FIRST YEAR OF DEBT SERVICE BORROWING ON ROUTE 301 AND EXIT 45 WATER SYSTEM IMPROVEMENTS.

AND THIS WILL BE SUPPORTED BY THE TOURISM FUND SINCE THE EXISTING WATER TOWER IS NOW PAID OFF.

THE ADDITION OF ONE NEW UTILITY SUPERVISOR PAY AND BENEFIT INCREASES FOR EXISTING EMPLOYEES, WHICH ARE STEP INCREASES AND REGIONAL MARKET RE GRADES AND ONE NEW VEHICLE.

UNDER THE SPECIAL REVENUE FUNDS, YOU'LL SEE AN INCREASE IN THE MEALS TAX FUNDING, ECONOMIC DEVELOPMENT OF ABOUT JUST SHY OF $300,000 LODGING TAX AND TOURISM, ABOUT $157,000.

COMMUNITY CORRECTIONS.

STATE AND LOCAL SUPPORT AN INCREASE OF ABOUT $121,000.

LOW SAP REMAINS REMAINS LEVEL.

STORMWATER IS A DECREASE OF 10,000 BASED ON CURRENT PROJECTIONS.

AND ADULT EDUCATION.

STATE. FEDERAL.

LOCAL. AN INCREASE OF ABOUT $20,000 IN THE FY 24 BUDGETS REFLECT STEP INCREASES IN REGIONAL MARKET RE GRADES WITHIN THE CATEGORIES.

IN TOTAL, FY 24 155,626,978.

OVERALL BUDGET IS APPROXIMATELY A $4.3 MILLION DECREASE FROM THE FY 23 TOTAL ADOPTED BUDGET.

[01:20:07]

SCHOOLS DECREASED.

2.9 MILLION.

GENERAL FUND INCREASED BY 3.4 MILLION.

THE REDUCTION IN UTILITY FUNDS ARE CAUSED BY THE ELIMINATION OF THE FY 23 ONE TIME CAPITAL PROJECTS SUPPORTED BY USE OF CASH RESERVES AND THE REDUCTION IN THE SCHOOL FUNDS ARE CAUSED BY LARGE REDUCTIONS FOR ONE TIME FY 23 CAPITAL PROJECTS SUPPORTED BY ONE TIME FUNDING AT THE STATE AND FEDERAL LEVEL.

THIS IS JUST THE START OF THE PROCESS AS WE MOVE FORWARD.

WE DO HAVE ANOTHER MEETING ON THURSDAY, MARCH 16TH, REQUESTING AUTHORITY TO ADVERTISE THE TAX RATES.

WE HAVE OTHER MEETINGS SCHEDULED FOR MARCH 30TH, APRIL 19TH AND MAY 2ND.

OTHER KEY DATES INCLUDE.

APRIL 11TH IS THE UTILITY RATE PUBLIC HEARING? APRIL 25TH IS THE TAX RATE PUBLIC HEARING? MAY 9TH IS THE BUDGET PUBLIC HEARING WITH MAY 23RD TARGETED FOR ADOPTION.

ON A SIDE NOTE, STAFF WILL BE PROPOSING ON MARCH 28TH TO MOVE THE PERSONAL PROPERTY TAX AND REAL ESTATE TAX DUE DATE FROM JUNE 5TH TO FRIDAY, JUNE 16TH.

AND WITH THAT, ANY IMMEDIATE QUESTIONS FOR MYSELF OR MS..

DREWRY? I'M SAYING WE WILL BE AND WE'LL BE TALKING ABOUT IT ON THURSDAY.

AND WE'VE TALKED ABOUT IT CONSIDERABLY ALREADY.

SO NO QUESTIONS AT THIS POINT.

THANK YOU, MR. CHAIRMAN. THANK YOU.

WELL DONE. IT'S PAST 730 AND WE HAVE ONE PUBLIC HEARING.

SO THAT'S SCHEDULED.

[PUBLIC HEARINGS]

MR DREWRY IS GOING TO EXPLAIN THAT.

GOOD EVENING, MR. CHAIRMAN. BOARD MEMBERS MR STOKE AND MR WHITTEN.

THE COUNTY RECEIVED FEDERAL EPA COMMUNITY GRANT AWARD OF 3.2 MILLION TO CONSTRUCT A WATERLINE EXTENSION ALONG ROUTE TEN.

THE GRANT, OF COURSE, WAS CHAMPIONED BY THE LATE CONGRESSMAN DONALD MCEACHIN.

THE WATERLINE WILL SERVE JORDAN ON THE JAMES EAGLE PRESERVE, BEECHWOOD MANOR AND CHAPEL CREEK AND ALLOW THE EXISTING WELL SYSTEMS THAT SERVE THOSE COMMUNITIES TO GO AWAY OR BE DECOMMISSIONED.

MR HALTOM EXPLAINED THAT TO YOU.

WHEN THIS PROJECT WAS AWARDED ON FEBRUARY 14TH, YOU APPROVED AN AWARD OF CONTRACT TO WALTER SEVERE FOR 5.281 MILLION.

THE LARGEST FUNDING SOURCE FOR THIS PROJECT IS THIS FEDERAL GRANT.

THE $3.2 MILLION EPA COMMUNITY GRANT.

THERE IS A 20% LOCAL MATCH ON THAT GRANT OF 800,000, AND THESE MATCHING DOLLARS WILL COME FROM THE UTILITIES ADOPTED CURRENT YEAR BUDGET OF 250,000 AND UTILITY CASH RESERVES.

THAT APPROPRIATION WAS APPROVED ON FEBRUARY 14TH.

ARPA FUNDING OF $1,281,570 HAS ALSO BEEN APPROVED FOR THIS PROJECT.

AND YOU DID TRANSFER FROM THE UTILITY OR FROM THE ARPA UTILITY CONTINGENCY THAT AMOUNT ON THE 14TH AS WELL.

BECAUSE THE GRANT FUNDS EXCEED 1% OF YOUR CURRENT YEAR ADOPTED BUDGET OR 1.6 MILLION, THE BOARD DOES HAVE TO HOLD A PUBLIC HEARING TO MAKE THIS BUDGET AMENDMENT FOR THE CURRENT YEAR.

YOU DID AN AUTHORIZED ADVERTISEMENT OF THAT PUBLIC HEARING AT YOUR FEBRUARY 14TH MEETING, AND THE AD APPEARED IN THE THURSDAY, MARCH 2ND EDITION OF THE PROGRESS-INDEX.

FOLLOWING THE PUBLIC HEARING, WE ARE REQUESTING THAT THE BOARD APPROVE THE APPROPRIATION OF THAT GRANT TO THE UTILITIES CAPITAL FUND.

AND WE ARE HAVE INCLUDED LANGUAGE THAT STATES THE APPROPRIATION WILL NOT LAPSE OR END AT THE END OF THIS CURRENT FISCAL YEAR, BUT WILL SPAN MULTIPLE FISCAL YEARS LIKE OUR CIP FUND DOES.

I'M HAPPY TO ANSWER ANY QUESTIONS THAT YOU MAY HAVE BEFORE THE PUBLIC HEARING.

QUESTIONS FOR MR. DREWRY? YES, SIR. ALL RIGHT.

I DON'T SEE ANY QUESTIONS FROM THE BOARD.

I'LL OPEN IT TO THE PUBLIC HEARING THEN.

THANK YOU. THIS IS A PUBLIC HEARING.

[01:25:01]

ANYBODY HAVE ANY COMMENTS TO MAKE FOR OR AGAINST THIS APPROPRIATION? PLEASE COME FORWARD.

ANYONE HAVE ANY COMMENTS FOR OR AGAINST THIS APPROPRIATION? PLEASE COME FORWARD.

OKAY. I SEE NO ONE COMING FORWARD.

WE DON'T HAVE ANYTHING.

DO WE, MISS KNOTT? NO, SIR, MR. CHAIRMAN.

SO YOU'RE HEARING AND SEEING NOTHING.

CLOSE THE PUBLIC HEARING AND TURN IT BACK OVER TO THE BOARD FOR ACTION.

UNDER PAGE 12. UNDER TAB 12.

MR. CHAIRMAN, IF THERE'S NO OTHER QUESTIONS OR DISCUSSION FROM THE BOARD MEMBERS, I WOULD SO MOVE FOR THE APPROPRIATION OF THESE FEDERAL FUNDS TO THE UTILITY CAPITAL FUND.

OKAY. AND THERE'S A RESOLUTION.

SO WE HAVE A MOTION AND A SECOND TO ADOPT THE RESOLUTION AS PRESENTED.

ANY QUESTIONS OR DISCUSSION? HEARING NONE. WE'LL CALL THE ROLL, PLEASE.

MRS. WAYMACK.

YES, MR. BROWN.

YES. MR. WEBB? YES. MR. HUNTER. YES.

THANK YOU VERY MUCH.

WAS THERE ANYTHING FURTHER, MR. DREWRY? ALL RIGHT.

THANK YOU. RESOLUTION HAD COVERED.

ALL RIGHT. WE'LL GO BACK TO THE AGENDA AS WE WERE.

[ORDER OF BUSINESS(Part 2)]

AWARD OF CONTRACT FOR APPROPRIATION FROM TOURISM FUND AND BALANCE FOR THE TEMPLE PARK PICKLEBALL COURT UPGRADE MR. ROTZOLL.

NUMBER NINE. OKAY.

GOOD EVENING, MR. ROTZOLL.

GOOD EVENING. GOOD EVENING, CHAIRMAN.

BOARD MEMBERS.

MR WHITTEN MR STOKE.

I WOULD LIKE TO TAKE THIS TIME TO DETAIL THE RECOMMENDATIONS FOR THE TEMPLE TENNIS PICKLEBALL COURT RENOVATION.

THINK MR DREWRY IS LOOKING FOR A VISUAL FOR THIS.

THE THE PARKS AND RECREATION DEPARTMENT CURRENTLY HAS THREE TENNIS COURTS AT TEMPLE PARK THAT WERE CONSTRUCTED WELL OVER 20 YEARS AGO.

SINCE 2009, THE DEPARTMENT HAS OVERSEEN THREE COURT REPAIR OF LARGE CRACKS.

THE COURT CURRENTLY.

THE COURTS CURRENTLY ARE LINED FOR BOTH TENNIS AND PICKLEBALL.

HOWEVER. GIVEN THE ROUGH PATCH WORK, THEY ARE VALUELESS FOR PICKLEBALL.

PICKLEBALL IS ONE OF THE FASTEST GROWING SPORTS AND EXTREMELY POPULAR WITH LOCAL PLAYERS.

THE DEPARTMENT IS PROPOSING THE TOTAL RENOVATION OF THE TEMPLE COURTS.

TENNIS COURTS INC.

WOULD PERFORM THE RENOVATION OF THE COURTS.

THEY DID ALL THE RENOVATIONS FOR THE CHESTERFIELD COURTS.

UM, THE WORK WOULD INCLUDE MILLING AND CEMENTING OF EXISTING ASPHALT GRADING, COATING, PAINTING, INSTALLING NEW POLES, NETS AND INTERIOR FENCING BETWEEN COURTS.

THE RENOVATED FACILITY WOULD FEATURE FOUR PICKLEBALL COURTS AND ONE TENNIS COURT.

WHICH. WHAT SHOULD WE BE ABLE TO SEE IN JUST A SECOND? WE CAN SEE IT NOW.

IT WAS ASLEEP.

ALL RIGHT. AS THAT IS RIGHT NOW.

RIGHT NOW, TEMPLE HAS THREE TENNIS COURTS.

WE'RE BASICALLY REPLACING TWO OF THE TENNIS COURTS WITH FOUR PICKLEBALL COURTS.

HURRICANE FENCE WOULD PERFORM THE EXTERIOR FENCE WORK, TAKING DOWN AND STORING ALL EXISTING CHAINLINK WIRE RAILS AND HARDWARE.

THEN REINSTALL ALL MATERIAL TO INCLUDE NEW BOTTOM RAILS.

ALL THE COURT SURFACE THAT IS FINISHED.

ALSO, THE REQUEST INCLUDES THE PURCHASE OF VENTED WINDSCREENS AROUND THE RENOVATED COURTS.

THE WINDSCREENS WOULD WOULD BE PURCHASED FROM LISCO SPORTS AND IS REALLY NECESSARY OUT OF TEMPLE BECAUSE IT IS IT IS QUITE WINDY.

THE TOTAL FOR THE ENTIRE PROJECT IS 2800 AND I'M SORRY, 284,338. AND THE RECOMMENDED FUNDING SOURCE IS TOURISM FUND BALANCE.

PARKS AND RECREATION REQUEST.

THE BOARD APPROVED THE PRESENTED RESOLUTION AND AT THIS TIME, I'D LIKE TO WELCOME ANY QUESTIONS.

ANY QUESTIONS? NO, SIR.

I'M GOOD. I DON'T HAVE ANY BECAUSE I'VE SEEN THIS PRESENTATION BEFORE.

[01:30:06]

AND WE'LL SEE ANY QUESTIONS.

SO, WITH NO QUESTIONS, ENTERTAIN A MOTION TO PASS THE RESOLUTION AS PRESENTED.

SO MOVED, MR. CHAIRMAN.

WE HAVE A MOTION TO HAVE A SECOND, SECOND HAVE A MOTION AND A SECOND TO PASS THE RESOLUTION AS PRESENTED.

ANY QUESTIONS? NO DISCUSSION.

CALL THE ROLL, PLEASE.

MR. BROWN? YES.

MR. WEBB? YES.

MR. HUNTER. YES.

MRS WAYMACK.

YES. THANK YOU ALL VERY MUCH.

THANK YOU. GET ON IT.

NEXT, WE HAVE A RESOLUTION AUTHORIZING FIRE AND EMS DEPARTMENT TO COMPLETE AND SUBMIT A GRANT APPLICATION TO VIRGINIA OFFICE OF EMS FOR A NEW 2023 FOR AMBULANCE FLEET.

NUMBER 623.

CHIEF BEAMAN.

TURN IT OFF. THANK YOU, MR. CHAIRMAN. MEMBERS OF THE BOARD.

MR WHITTEN. I HAVE A REQUEST, BUT BEFORE I GIVE THIS REQUEST, I JUST WANT TO GIVE A SHOUT OUT TO LIEUTENANT GREG SIMS. IF IT WASN'T FOR HIM, I PROBABLY WOULDN'T BE ABLE TO STAND IN FRONT OF YOU TODAY WITH THE BUDGET AND SOME OTHER GRANT STUFF WE WERE WORKING ON.

HE DID A LOT OF WORK TO HELP ME GET THIS STRAIGHT, SO I WANT TO ACKNOWLEDGE THE WORK THAT HE DID TO HELP ME BE PREPARED TO BE IN FRONT OF YOU TODAY AS YOU AS YOU GUYS KNOW.

PRINCE GEORGE FIRE MS DEPARTMENTS REQUESTED FOR APPROVAL FOR THE PRINCE GEORGE FIRE MS DEPARTMENT TO APPLY FOR A RESCUE SQUAD ASSISTANCE FUND GRANT.

MY UNDERSTANDING WE HAD APPLIED FOR THIS BEFORE AND IT'S ACTUALLY HELPED PAY FOR SOME OTHER AMBULANCES THROUGH THE OFFICE OF MS. THE THIS GRANT HELPS PROVIDE A 5050 MATCH TOWARDS PURCHASING THAT OF A NEW AMBULANCE, WHICH WE BELIEVE IS CRITICAL TO OUR DEPARTMENT'S CONTINUED SUCCESS. THE TOTAL COST OF THE AMBULANCE IS $371,822, BUT IF AWARDED, THE GRANT WOULD PROVIDE 185,911 AS PART OF THE 5050 AND THE COUNTY WOULD BE REQUIRED TO MATCH THIS AMOUNT.

AND THE FUNDING RECOMMENDATION WOULD COME FROM THE PRINCE GEORGE APPARATUS REPLACEMENT FUND, WHICH IS WITHIN THE COUNTY CIP FUND FOR THE 2% TAX MRS DREWRY WAS EVER TO ABLE TO LET ME KNOW AS OF FEBRUARY 28TH, THE APPARATUS FUND CURRENTLY HAS $314,000 IN IT, SO WE WOULD PULL, IF APPROVED, THAT 181 OUT OF THAT TO HELP OFFSET THIS OTHER COST THAT WE ARE PLANNING TO TARGET A UNIT FOR REPLACEMENT.

WE HAVE TWO OF THEM IN MIND.

BUT RIGHT NOW WE'RE LOOKING AT A 2015 FORD 50 WITH 137,000 MILES ON IT.

THE SECOND ONE WE'RE LOOKING AT HAS 150,000 MILES ON IT.

BUT THIS ONE SEEMS TO BE COSTING US THE MOST IN MAINTENANCE CURRENTLY, WITH THE LACK OF MODERN SAFETY FEATURES THAT ENHANCE PROTECTION FOR PATIENTS AND PERSONNEL ON BOARD.

WE BELIEVE BY REPLACING THIS NEW AMBULANCE, WE CAN ENJOY THE BENEFITS OF DECREASED MAINTENANCE, BETTER FUEL ECONOMY, NEWER TECHNOLOGY IN THE VEHICLES AND DECREASE DECREASE OUR DOWNTIME OF AMBULANCES.

RIGHT NOW, AS AS THE OLDER FLEET STARTS TO BREAK DOWN WITH THE NEWER AMBULANCE WILL COME EQUIPPED WITH, LIKE I SAID, THE LATEST SAFETY EQUIPMENT MEETS MOST OF THE RECENT STANDARDS AND TECHNOLOGY ENHANCING QUALITY OF CARE PROVIDED TO THE PATIENT DURING TRANSPORT AND BY PURCHASING A NEW AMBULANCE.

THROUGH THIS GRANT PROCESS, WE CAN RECEIVE A MORE FUEL EFFICIENT VEHICLE THAN WE CURRENTLY HAVE NOW.

MR STOKE AND I DID COME UP WITH A SLIGHT PLAN ON HOW I WOULD DO THIS IN THE FUTURE BY DOING THIS ONE.

WHAT WE ARE LOOKING TO DO IS WITH THIS PARTICULAR AMBULANCE, AS YOU GUYS KNOW, WE PURCHASED ONE SO FAR UNDER ME.

THERE WAS ONE PURCHASE RIGHT BEFORE ME.

THOSE TWO AMBULANCE BOXES ARE PRETTY MUCH SIMILAR.

THE LAST ONE WE PURCHASED IS PRETTY MUCH GOING TO BE OUR PROTOTYPE ON THE GO FORWARD.

SO WITH THIS ONE PLUS ONE MORE, WE WERE GOING TO BE ABLE TO OFFSET OUR COSTS BY 25% BY JUST REBOUNDING THOSE FOR THE NEXT COUPLE OF YEARS BECAUSE THEY ARE THEY ARE VERY WELL BUILT BOXES. SO WHAT WE'RE ASKING IS THAT THE THE BOARD APPROVE US TO APPLY FOR THIS GRANT AND HOPE THAT WE CAN GET THE MONIES FOR THE NEW AMBULANCE IN THE AMOUNT OF 185,911. TO COME FROM THE APPARATUS REPLACEMENT FUND.

ALL RIGHT. ANY QUESTIONS? NOPE. THAT'S WHAT WE PUT IT THERE FOR.

YEAH, AND THEY CERTAINLY HAVE.

IF YOU HAVE THAT MANY MILES, IT'S GOT A WHOLE LOT MORE HOURS ON IT THAN THAT.

YES, SIR, IT DOES. WE DIDN'T CALCULATE THE.

SO IF THERE'S NO QUESTIONS.

ENTERTAIN A MOTION TO PASS THE RESOLUTION AS PRESENTED.

MR. CHAIRMAN, I MOVE THAT THE RESOLUTION AS PRESENTED.

THANK YOU, MA'AM. I HAVE A SECOND.

SECOND. A MOTION AND A SECOND.

ANY DISCUSSION? HEARING NONE. CALL THE ROLL.

MR. BROWN? YES.

MR. WEBB? YES.

MR HUNTER. YES.

MRS. WAYMACK.

YES. THANK YOU.

THANK YOU, SIR. NEXT, WE HAVE CONSIDERATION FOR APPOINTMENT OF A BOARD OF COMMISSIONERS COMMITTEE FOR ONE SENIOR TASK FORCE, AND I THINK MR. RON RECKER HAS BEEN A MEMBER AND HIS TERM EXPIRED AND HE WISHES TO BE REAPPOINTED IF WE SO DESIRE

[01:35:11]

MR. CHAIRMAN, I SO MOVE FOR THE REAPPOINTMENT OF MR. RYKER TO THE SENIOR CITIZEN TASK FORCE.

I HAVE A MOTION TO HAVE A SECOND.

SECOND. I HAVE A MOTION AND A SECOND.

ANY DISCUSSION? HEARING NONE. CALL THE ROLL.

MR. WEBB? YES.

MR HUNTER. YES.

MRS. WAYMACK? YES.

MR. BROWN? YES.

NEXT, WE HAVE A RESOLUTION TO AUTHORIZE THE POLICE DEPARTMENT TO COMPLETE AND SUBMIT A GRANT APPLICATION TO THE DEPARTMENT OF CRIMINAL JUSTICE SERVICES FOR ARPA LAW ENFORCEMENT EQUIPMENT FUNDS OF 233,000.

CHIEF. GOOD EVENING, MISTER CHAIR.

MEMBERS OF THE BOARD. MISTER STOKES, MR WHITTEN, APPRECIATE YOUR TIME HERE.

BEFORE YOU TO REQUEST AUTHORIZATION TO APPLY FOR A DEPARTMENT OF CRIMINAL JUSTICE SERVICES, AMERICAN RESCUE PLAN ACT, LAW ENFORCEMENT EQUIPMENT AND TECHNOLOGY GRANT THROUGH THE DEPARTMENT OF CRIMINAL JUSTICE SERVICES.

PRINCE GEORGE'S COUNTY POLICE DEPARTMENT HAS A FORMULA BASED ALLOCATION OF UP TO $233,000.

THESE FUNDS ARE AVAILABLE TO ASSIST THE DEPARTMENT IN THE REDUCTION OF VIOLENT CRIME AND GUN VIOLENCE BY WAY OF SUPPLEMENTING DEPARTMENTAL EFFORTS WITH ENHANCED EQUIPMENT AND OR TECHNOLOGY. AND IF YOU'RE CURIOUS ABOUT THE FORMULA THAT THEY USE TO COME UP WITH THIS ALLOCATION, IT'S BASED ON CRIME RATES, POPULATION, FINANCIAL STRESS AND POLICE OFFICER POPULATION THAT IS POLICE OFFICER PER 1000 POPULATION.

AND THIS THIS GRANT HAS NO COUNTY CONTRIBUTION REQUIREMENT.

NO MATCH TO IT.

THEN DUE DATE FOR APPLICATION IS MARCH 24TH.

AND THE ONLY THING WE COULDN'T GET MORE BECAUSE OUR CRIME RATE IS DOWN.

AND THANK YOU FOR THAT.

YES, SIR. SO AND AS YOU'VE HEARD FOR THE REQUEST FROM THE CHIEF TO GET THIS GRANT AUTHORIZED THIS GRANT AND NEED A MOTION TO DO THAT.

SO MOVED. WE HAVE A SECOND, SECOND A MOTION AND A SECOND.

ANY FURTHER DISCUSSION? CALL THE ROLL, PLEASE.

MR. HUNTER? YES.

MRS WAYMACK? YES, MR. BROWN? YES.

MR. WEBB? YES.

GO FORTH, CHIEF. THANK YOU.

THANK YOU, SIR. THANK YOU FOR THE GOOD JOB YOU DO.

NEXT, WE HAVE DRAFT MINUTES FROM FEBRUARY 2ND, 22ND FOR A BUDGET WORK SESSION.

DO WE NEED TO DO THESE INDIVIDUAL MR WHITTEN? YES, BECAUSE.

YES. OKAY. ALL RIGHT.

WELL, FIRST, I ENTERTAIN A MOTION TO PASS THE DRAFT MINUTES FROM FEBRUARY 22ND.

MR. CHAIR, I MOVE THAT WE APPROVE THE DRAFT MINUTES FOR FEBRUARY 22ND TO HAVE A SECOND SECOND MOTION IN A SECOND.

ANY DISCUSSION? HEARING NONE. CALL THE ROLL, PLEASE.

MR. HUNTER.

YES. MR. WEBB? YES. MR. BROWN. YES.

MRS WAYMACK.

ABSTAIN AS I WAS ABSENT.

NEXT WE HAVE.

THANK YOU, MR. WEBB. NEXT, WE HAVE DRAFT MINUTES FROM MARCH THE 2ND, 2023 FOR A BUDGET WORK SESSION.

THE SAME SITUATION.

ENTERTAIN A MOTION, MR. CHAIRMAN. I SO MOVE THAT THE BOARD WOULD APPROVE THE MINUTES FROM THAT MARCH MEETING.

YES. DO I HAVE A SECOND SECOND MOTION IN A SECOND.

ANY DISCUSSION? HEARING NONE. CALL THE ROLL, PLEASE.

MR. WEBB? YES, MR. BROWN. YES.

MRS WAYMACK ABSTAIN AS I WAS ABSENT.

MR. HUNTER. YES.

NEXT THING WE NEED TO DO IS ADJOURN TILL THURSDAY AT 5:00 O'CLOCK.

MR. CHAIRMAN, I. SO MOVE THAT.

WE ADJOURN TO THURSDAY THE 16TH AT 5 P.M..

A SECOND. A SECOND.

A MOTION AND A SECOND.

ANY DISCUSSION? I'LL CALL THE ROLL, PLEASE.

MR. BROWN? YES. MRS WAYMACK? YES, MR. HUNTER? YES. MR. WEBB? YES.

MEETING'S ADJOURNED TILL MEETING IS ADJOURNED.

* This transcript was compiled from uncorrected Closed Captioning.