[00:00:04]
>> IT'S FIVE O'CLOCK ON THE 24TH OF JANUARY, 2023.
[CALL TO ORDER]
WE CALL THE BOARD OF SUPERVISORS FOR CARNIE AND PRINCE GEORGE TO ORDER.>> OKAY. WE'LL MOVE ON TO FIRST THING ON THE AGENDA IS THE CLOSED SESSION.
[CLOSED SESSION]
DO WE HAVE A MOTION?>> MR. CHAIR, I MOVE THE BOARD GO INTO CLOSED SESSION UNDER THE PROVISIONS OF SECTION 2.2-3711 ON THE VIRGINIA FREEDOM OF INFORMATION ACT FOR THE FOLLOWING PURPOSES.
ONE, SECTION 2.2-3711.8.1 DISCUSSION ON CONSIDERATION ON ASSIGNMENTS, APPOINTMENT, PROMOTIONS, PERFORMANCE, DEMOTION, SALARY, DISCIPLINING, OUR RESIGNATIONS OF A PACIFIC PUBLIC OFFICER OR EMPLOYEE OF A PUBLIC BODY.
I FURTHER MOVE THAT SUCH DISCUSSIONS SHALL BE LIMITED TO THE EXPENSE REPORT REVIEW COMMITTEE AND SECTION 2.2-311.8.8 FOR CONSIDERATION WITH LEGAL COUNSEL REGARDING SPECIFIC LEGAL MATTERS REQUIRING THE PROVISION OF LEGAL ADVICE BY SUCH COUNCIL AND SUCH DISCUSSIONS SHALL BE LIMITED TO A MEMORANDUM OF UNDERSTANDING FOR THE USE OF OPIOID FUNDS, SPECIAL EXCEPTIONS ON PROPERTY LOCATED IN DISTRICT 2 AND C, AMENDMENT TO THE L3 HARRIS CONTRACT.
>> THANK YOU, SIR. DO I HAVE A SECOND?
>> WE HAVE A SECOND. BEFORE WE GO INTO CLOSED SESSION, I WANT TO MAKE NOTE THAT MS. WAYMAC IS HERE.
>> NO PROBLEM. IN A MINUTE, SO THAT EVERYBODY KNOWS.
SO WE HAVE IT. WE'RE IN A CLOSED SESSION.
>> WE DIDN'T HAVE A ROLL CALL FOR CLOSED SESSION.
>> ALL RIGHT THEN. LET'S HAVE A ROLL CALL THEN.
>> I DIDN'T THINK WHAT I WAS DOING.
>> NOW WE'RE GOING INTO CLOSED SESSION.
>> EXCUSE ME. I MOVE THAT THE BOARD CERTIFY THAT TO THE BEST OF EACH BOARD MEMBER'S KNOWLEDGE, ONLY PUBLIC BUSINESS LAWFULLY EXEMPTED FROM OPEN MEETING REQUIREMENTS WAS DISCUSSED TO ONLY MATTERS IDENTIFIED IN THE CONVENING MOTION OR DISCUSSED.
THAT'S THE MOTION TO COME OUT OF CLOSED SESSION.
>> MOTION AND A SECOND, CALL THE ROLL, PLEASE.
>> YES. THE MEETING WILL BE IN RECESS UNTIL 06:00 PM.
>> THE BOARD HAS BEEN IN RECESS AFTER A CLOSED SESSION MEETING AND WE'LL NOW REGAIN INTO THE WORK SESSION.
[WORK SESSION]
AT THIS TIME, THE FIRST THING WE HAVE ON THE WORK SESSION IS REASSESSMENT PRESENTATION FOR MR. GORDON HERE.>> GOOD EVENING, CHAIRMAN HUNTER, MEMBERS OF THE BOARD, MR. STORCH, MR. WINTON.
[BACKGROUND] I'M HAPPY TO BE HERE THIS EVENING TO SPEAK WITH YOU ABOUT OUR VALUATIONS FOR JANUARY 1ST, 2023.
BUT FIRST, I'D JUST LIKE TO BEGIN WITH A LITTLE RECAP OF LAST YEAR.
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I WILL, BEFORE THE END OF THE EVENING, MAKE A LITTLE WALK UPSTAIRS OR DOWNSTAIRS AND BRING YOU A COPY OF OUR ANNUAL REPORT.THIS IS SOMETHING THAT I DO AT THE END OF EVERY YEAR.
OF COURSE, I JUST ARRIVED IN AUGUST.
I WAS NOT HERE FOR VERY MUCH OF LAST YEAR, BUT I DID CAPTURE THE ENDING AND ENDED THE YEAR WITH THE CREATION OF THE HANDBOOK.
I DID DO A RECAP FOR THE YEAR IN THIS ANNUAL REPORT.
THE ANNUAL REPORT TELLS ABOUT THE ACCOMPLISHMENTS OF THE OFFICE.
IT ALSO PROVIDES A LOT OF SUMMARY STATISTICS TO DO WITH THE HANDBOOK AS WELL.
I WILL HAVE THOSE FOR YOU BY THE END OF THE EVENING.
OF COURSE, OUR OFFICE IS VERY INVOLVED IN THE TRANSITION FROM THE PROVAL SOFTWARE TO THE VISION SOFTWARE, WHICH WAS ACQUIRED SEVERAL YEARS AGO.
PROVAL WAS THE SOFTWARE THAT THE COUNTY USED FOR 20 YEARS FOR ASSESSMENTS, SO EVERY PROCESS REVOLVED AROUND PROVAL AND WE'RE HAVING TO COMPLETELY REBUILD EVERY PROCESS AND WORKFLOW IN THE OFFICE TO ACCOMMODATE THE NEW SYSTEM.
BUT WE ARE MAKING HEADWAY WITH THAT AND USING IT ALONG THE WAY IN THE ASSESSMENTS FOR THIS YEAR AND WE'LL BE UTILIZING IT MORE AND MORE EACH YEAR INTO THE FUTURE.
ALSO, I HAVE A SNAPSHOT OF OUR ORGANIZATIONAL CHART ON OUR SLIDE HERE.
WE ARE VERY HAPPY TO BE FULLY STAFFED NOW.
I WILL SAY WE HAVE A VERY SEASONED STAFF.
WE WERE VERY FORTUNATE TO HAVE TWO NEW SENIOR APPRAISERS AND THEY BOTH HAVE EXTENSIVE EXPERIENCE WITH OTHER JURISDICTIONS AS WELL AS THE STATE.
THEY WERE ABLE TO JOIN US AND HIT THE GROUND RUNNING WITH OUR TRANSITION TO VISION.
VERY HAPPY TO HAVE THEM ON BOARD AND BE FULLY STAFFED.
>> UPON MY ARRIVAL HERE WE SET UP AN ASSESSMENT CALENDAR, WHICH WE WILL BE USING YEARS INTO THE FUTURE.
WE HAVE STUCK TO THIS CALENDAR SO FAR THIS YEAR.
THERE WERE SOME DATES BEFORE THIS JANUARY 1 THAT REALLY DEAL WITH OUR INTERNAL WORKFLOW AND WE HAVE MET ALL OF OUR DEADLINES TO ACCOMPLISH THE REASSESSMENT.
AS THE CALENDAR SHOWS, ASSESSMENT NOTICES ARE DUE TO BE MAILED JANUARY 28TH, THE VENDOR LYNCHBURG WILL BE PUTTING THOSE IN THE MAIL ON FRIDAY, SO PROPERTY OWNERS WILL BE RECEIVING THOSE IN THE COMING WEEK.
WE HAVE THE APPEAL DEADLINE IS MARCH 1ST FOR OFFICE APPEALS, APRIL 1ST FOR BOARD OF EQUALIZATION APPEALS, AND THEN PLANNING TO HOLD ANY BOARD OF EQUALIZATION HEARINGS IN LATE MAY, EARLY JUNE WITH ALL CHANGES NECESSARY BEING MADE BEFORE THE LAND BOOK IS CREATED FOR THE END OF JUNE.
[NOISE] IN THE SHORT TIME THAT I'VE BEEN HERE, I AM VERY HAPPY TO BE WORKING IN A PLACE WITH SUCH A ROBUST AND HEALTHY REAL ESTATE MARKET.
I TOOK THE TIME TO ORGANIZE SOME CHARTS TO GET AN UNDERSTANDING OF WHAT YOU'VE ALL BEEN EXPERIENCING HERE AND IT LOOKS LIKE IT'S ALL VERY GOOD.
OVER THE LAST 5-6 YEARS, THE AVERAGE RESIDENTIAL VALUE HAS INCREASED BY 48 PERCENT.
THE AVERAGE HOME VALUE WAS 170,000 IN 2019, IT IS NOW 251,000.
THE QUANTITY OF TRANSFERS OF ALL REAL ESTATE TRANSFERS HAVE INCREASED BY 31 PERCENT, AND THE QUANTITY OF WHAT WE CALL VALID SALES OR FAIR MARKET SALES HAS INCREASED BY 150 PERCENT.
BACK IN 2019, WE ONLY HAD 169 FAIR MARKET VALUE TRANSACTIONS.
THESE ARE ALL FANTASTIC STATISTICS FOR PRINCE GEORGE REAL ESTATE MARKET.
THE WORK OF OUR OFFICE IS TO HAVE GOOD ASSESSMENTS.
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ASSESSMENTS ARE MEASURED BY THE ASSESSMENT SALE RATIO, AND THAT'S A CALCULATION OF THE ASSESSMENT DIVIDED BY THE SALE PRICE.THE OPTIMAL NUMBER IS ONE, WHERE THE SALE PRICE EQUALS THE ASSESSMENT, ONE OR 100 PERCENT.
THE 421 FAIR MARKET VALUE TRANSACTIONS OVER THE PAST YEAR REVEALED A COUNTY-WIDE RATIO OF 92 PERCENT THAT MEANS WE'RE EIGHT PERCENT UNDER THAT PERFECT LEVEL.
WHAT WE DO [NOISE] IS WE ANALYZE ALL OF THOSE FAIR MARKET VALUE TRANSACTIONS.
WHAT WE NEED TO DO IS MAKE SENSE OUT OF THOSE 421 FAIR MARKET VALUE TRANSACTIONS, WHICH KEEPING IN MIND THAT ONLY REPRESENTS THREE PERCENT OF THE REAL ESTATE PARCELS IN THE COUNTY.
WE HAVE TO USE THE INFORMATION THAT WE LEARN FROM ONLY THREE PERCENT OF THE PROPERTIES TO THEN CREATE ASSESSMENTS FOR THE OTHER 97 PERCENT.
IT'S A VERY CHALLENGING PROPERTY.
[NOISE] WE DO THAT, AND THE WAY WE DO IT IS BY GROUPING PROPERTIES TOGETHER, WE GROUP COMPARABLE PROPERTIES TOGETHER.
OVER THE 14,000 PROPERTIES IN THE COUNTY, WE HAVE 89 NEIGHBORHOODS.
THAT'S HOW WE CONDUCT OUR ANALYSIS.
AFTER DOING THAT THIS PAST YEAR AND CREATING NEW ASSESSMENTS WITH THE GOAL OF BEING AT A 100 PERCENT.
THE OVERALL CHANGE AND ASSESSMENTS AND VALUE OF THE LAND OF THE PROPOSED LAND BOOK WILL BE 7.1 PERCENT.
KEEPING IN MIND, WE WERE AT 92, SO WE'VE INCREASED THE LAND BOOK VALUE BY 7.1, GETTING VERY CLOSE TO THAT OPTIMAL 100 PERCENT, OR ONE.
OF THE 7.1 PERCENT INCREASE COUNTYWIDE, 0.39 PERCENT OF THAT IS ACCOUNTED FOR BY NEW CONSTRUCTION.
THE DOLLAR INCREASE OVER THE LAST YEAR WAS 440 MILLION FOR REASSESSMENT AND AN INCREASE OF 25 MILLION FOR NEW CONSTRUCTION.
THEN JUST THE BOTTOM HALF OF THAT CHART IS MORE RELATED TO WHAT YOU'LL BE LOOKING AT IN THE FUTURE WEEKS AND MONTHS WITH BUDGETARY CONCERNS.
WHEN YOU TAKE OUT THE TAX EXEMPT PARCELS AND THE LAND USE DEFERRALS, THE INCREASE IS 7.06 PERCENT OVER LAST YEAR.
THEN THE BREAKDOWN THERE, YOU CAN SEE THERE IS VARIATION BY SEGMENTS OF THE MARKET.
RESIDENTIAL PROPERTIES INCREASED OVERALL 8.41 PERCENT, MULTIFAMILY, 2.69 PERCENT, COMMERCIAL AND INDUSTRIAL, JUST UNDER ONE PERCENT.
THE SMALLER AGRICULTURAL PARCELS, 20-99 ACRES, 8.41 PERCENT, JUST LIKE SINGLE-FAMILY RESIDENTIAL, AND THEN THE LARGER AGRICULTURAL PARCELS BY 2.39 PERCENT.
OVERALL, LOOKING AT ALL 14,000 PARCELS IN THE COUNTY, 12,480 OR 89 PERCENT INCREASED IN VALUE.
WE DID HAVE 1,500 OR 11 PERCENT THAT DID NOT CHANGE.
THEN WE HAD JUST COUPLE HANDFULS THAT DECREASED.. THOSE 23 PARCELS, ALMOST ALL OF THEM WERE INVOLVED IN BOARD OF EQUALIZATION CASES LAST YEAR WHERE THEY WERE DECREASED RATHER SUBSTANTIALLY.
EVEN THOUGH THEY INCREASE, THEY WERE STILL A NET FROM LAST YEAR, A SLIGHT DECREASE.
OVERALL OF THE PARCELS THAT DID CHANGE,
[00:15:01]
THE CHANGES RANGED FROM AN INCREASE OF TWO PERCENT TO 18 PERCENT, AND THE MEDIAN CHANGE WAS NINE PERCENT.CHANGES THAT ARE A LITTLE LESS DRASTIC THAN WERE EXPERIENCED LAST YEAR.
I DO HAVE AN EXAMPLE HERE SHOWING THE REASSESSMENT NOTICES THAT WILL BE IN THE MAIL.
OF COURSE, BY STATE LAW, WE HAVE TO HAVE THE NEW ASSESSMENT, THE PRIOR YEAR ASSESSMENT, AND THE ASSESSMENT FROM TWO YEARS AGO.
OUR REASSESSMENT NOTICE INCLUDES THE ADJUSTMENT FOR THOSE FOLKS THAT ARE IN THE LAND USE PROGRAM, SO IT WILL SHOW THEM EXACTLY THE PROPOSED LEVY THAT THEY WILL HAVE WITH THE PERCENTAGE INCREASES FROM THE PRIOR YEARS.
ON THE BACKSIDE OF THAT FORM, IT DOES HAVE THE LAND USE RATES THAT WERE APPROVED BACK IN OCTOBER.
[NOISE] WE OF COURSE, ENCOURAGE FOLKS WHEN THEY GET THOSE REASSESSMENT NOTICES IF THEY HAVE QUESTIONS TO CERTAINLY GIVE US A CALL.
COME IN TO VISIT US IF THEY WOULD LIKE TO COME IN TO VISIT US, WE ENCOURAGE THEM TO CALL AND MAKE AN APPOINTMENT AS THERE ARE JUST FOUR APPRAISERS IN THE OFFICE AND 14,000 PROPERTY OWNERS.
THERE'S NOT VERY MUCH OF US TO GO AROUND, SO WE DO ENCOURAGE THEM TO CALL, ENCOURAGE THEM TO GO TO THE WEBSITE.
LEARN A LITTLE BIT ABOUT THE ASSESSMENT PROCESS.
WE'VE SPENT THE LAST COUPLE OF MONTHS REVAMPING THE WEBSITE, EXPANDING IT, PROVIDING SOME MORE INFORMATION THERE AS WELL.
AGAIN, FOR FOLKS THAT AFTER SPEAKING WITH US AND OF COURSE, WE DO ENCOURAGE EVERYONE TO SPEAK WITH US.
TELL US IF THERE'S SOMETHING SPECIAL ABOUT YOUR PROPERTY THAT WE MAY NOT KNOW ABOUT, WE CERTAINLY WANT TO TAKE THAT INTO CONSIDERATION.
BUT IF YOU DO WISH TO MAKE AN APPEAL, WE DO HAVE THE APPEAL FORMS AND AGAIN, THOSE HAVE BEEN REVAMPED.
WE HAVE AN ADDED BENEFIT THIS YEAR.
WE'VE HAD THEM TURNED INTO FILLABLE FORMS, SO YOU CAN JUST GET ONTO THE WEBSITE AND FILL IT OUT AND CREATE A ELECTRONIC COPY AND SEND IT BY EMAIL TO US TRYING TO MAKE THE PROCESS AS EASY AS POSSIBLE.
OF COURSE, WE STILL HAVE HARD COPIES IF YOU PREFER TO DO IT ON A HARD COPY.
AGAIN, THERE'S OUR CONTACT INFORMATION FOR PROPERTY OWNERS AND WE ENCOURAGE THEM TO GET IN TOUCH WITH US IF THEY HAVE ANY QUESTIONS.
[NOISE] SUMMARY THERE OF WHAT WE'VE DONE AND I WILL BE HAPPY TO ANSWER ANY QUESTIONS.
IS THERE ANY QUESTIONS FROM BOARD MEMBERS?
>> CONGRATULATIONS [INAUDIBLE]
>>WELL, OUR JOB IS SOLELY BASED ON HISTORICAL FACT, SO WE'RE LOOKING AT THE SALES FROM THE PRIOR 12 MONTHS AND THAT'S WHAT WE USE TO CREATE THE NEW ASSESSMENT.
WE'RE ALWAYS WORKING IN ARREARS.
I CAN TELL YOU WHAT TRENDS WE'RE SEEING IN THE MARKETPLACE IN GENERAL, I THINK MOST FOLKS CAN PRETTY MUCH AGREE THAT THE MARKET IS PROBABLY SLOWING.
WITH THE RISE IN INTEREST RATES, IT IS PROBABLY SOMEWHAT OF A DAMPENING OF THE MARKET, BUT ALL OF THAT CAN CHANGE VERY QUICKLY.
I REMEMBER BACK IN 2007 AND 2008 WHEN THE MARKET CRASHED, THAT CAME OUT OF NOWHERE AND MOST FOLKS DIDN'T ANTICIPATE IT AT ALL, SO I DON'T LIKE TO BE A FORTUNE TELLER.
AS I SAID, WHAT WE DO, WE'RE LOOKING AT SALES FROM THE PREVIOUS 12 MONTHS TO MAKE OUR ASSESSMENTS.
>> ANYBODY ELSE? THANK YOU SIR VERY MUCH.
>> [OVERLAPPING] THANK YOU SIR. [OVERLAPPING]
[00:20:20]
>> HERE TO TALK TO YOU, I GUESS A BIT, ABOUT THE PRICE LIST THAT WE TALKED ABOUT BEFORE.
THE REASON I BROUGHT A PRICE LIST FOR YOUR CONSIDERATION SEVERAL WEEKS AGO WAS THAT WE HAD NO DOCUMENTED POLICY WITHIN OUR OFFICE ON HOW TO EXCHANGE INFORMATION WITH CUSTOMERS.
I'M NOT ONE THAT LIKES TO WING IT, SO IN MY PREVIOUS POSITIONS, I HAD PRICE LISTS AND I HAVE DEALT WITH SELLING DATA AND GIVING DATA AWAY AS THE ASSESSOR IN PETERSBURG AND IN HAMPTON AND AS THE DEPUTY DIRECTOR IN JAMES CITY, I HAD BEEN INVOLVED IN SELLING DATA IN ALL OF THOSE PLACES.
WHAT I CAN TELL YOU, THE EXPERIENCE HERE, AS WELL AS IN THE OTHER PLACES I'VE BEEN, TYPICALLY IN A YEAR, AN OFFICE GETS TWO TO THREE OUT-OF-STATE REQUESTERS OF DATA AND THESE ARE COMPANIES LIKE ZILLOW, THEY ARE DATA AGGREGATORS, THEY ARE PEOPLE THAT WANT OUR DATA AND ARE USING IT TO MAKE MONEY, THEY ARE BIG COMPANIES.
TWO OR THREE A YEAR. THOSE PEOPLE CANNOT GET OUR DATA THROUGH A FOIA REQUEST, BECAUSE THEY ARE FROM OUT-OF-STATE, SO THEY DO NOT FALL SUBJECT TO FOIA.
ANYONE FROM VIRGINIA CAN REQUEST INFORMATION THAT WE HAVE FOR FREE THROUGH FOIA.
IN OUR OFFICE, CURRENTLY, WE HAVE BEEN GIVING AWAY PROPERTY RECORD CARDS TO ALL COUNTY RESIDENTS FOR FREE, THAT'S ALWAYS BEEN THE CASE AND THAT WAS ALSO IN THE PROPOSAL OF THE PRICE LIST.
NOW ONE THING WE DO GET ARE REQUESTS FOR PROPERTY RECORD CARDS FROM PEOPLE WHO ARE USING IT IN THEIR JOBS, THOUGH THAT MIGHT BE AN INVESTOR.
AN INVESTOR COMES IN AND HE'S MAYBE LOOKING AT BUYING PROPERTY AND HE'LL WANT PROPERTY RECORD CARDS, COPIES OF THOSE PROPERTY RECORD CARDS.
WE HAVE ATTORNEYS WHO COME IN AND ASK FOR MULTIPLE PROPERTY RECORD CARDS, SURVEYORS, REAL ESTATE AGENTS.
RIGHT NOW, WE HAVE NO POLICY, SO IF SOMEONE COMES IN AND SAYS, I WOULD LIKE 100 CARDS, THAT'S SOMETHING THAT'S TIME-CONSUMING AND AN EXPENSE AND IT'S NOT REALLY PART OF OUR JOB OF CREATING ASSESSMENTS AND THE INFORMATION IS AVAILABLE ON THE INTERNET ON THE WEBSITE.
IT IS SOMETHING THAT'S GENERATING EXTRA WORK FOR THE STAFF AND IS AN EXPENSE, IT'S A UTILIZATION OF EQUIPMENT AND RESOURCES OF THE COUNTY, SO WHEN I PRESENTED THE PRICE LIST FOR YOUR CONSIDERATION, WE TOOK ALL OF THOSE TYPICAL REQUESTS THAT WE GET IN A YEAR INTO CONSIDERATION, SO PROPERTY RECORD CARDS TO THE PROPERTY OWNER, FREE.
BUT IF WE GET SOMEONE THAT COMES IN AND ASK FOR 100 PROPERTY RECORD CARDS, 20, THOSE WOULD BE SOMETHING THAT THEY WOULD PAY FOR.
THEN THESE LARGE OUT-OF-STATE DATA AGGREGATORS, CHARGING THEM SOMETHING THAT IS REASONABLE FOR WHAT THEY'RE GETTING.
I HAD BEEN CHARGING IN HAMPTON.
THE PRICE THAT WE USED IN HAMPTON WAS $1200 BACK IN 2009, SO WHEN I DEVELOPED THE NEW PRICE FOR HERE, CERTAINLY WHAT WE DO NOW IS MUCH MORE VALUABLE AND IT CERTAINLY IS MORE VALUABLE TO THOSE DATA AGGREGATORS TODAY AND THAT'S WHY I CAME UP WITH AN ADJUSTED PRICE FOR THIS PRICE LIST OF 2000.
[00:25:06]
THAT'S THE BACKGROUND OF HOW THIS PRICE LIST CAME TO BE.I WILL TELL YOU, IN ALL MY TIME, SO THREE YEARS IN PETERSBURG, NINE IN HAMPTON AND SEVEN IN JAMES CITY, NO ONE EVER COMPLAINED ABOUT THE PRICES.
IN PETERSBURG, WE HAD, WRONG WAY.
I'M SORRY, I'M CLICKER CHALLENGED.
[LAUGHTER] I INCLUDED HERE, BECAUSE I WANTED TO GIVE A COMPARISON, IT IS ALL OVER THE BOARD, WHAT DIFFERENT JURISDICTIONS DO.
CHESTERFIELD, HANOVER, THEY GIVE IT AWAY FOR FREE.
DINWIDDIE CHARGES, HENRICO CHARGES.
HENRICO, NOMINAL AMOUNTS, $40.
DINWIDDIE, RIGHT NOW, THEIR ASSESSMENT VENDOR IS DOING IT, THEY'RE TAKING IT IN HOUSE, I SPOKE WITH THE COMMISSIONER, SHE WAS VERY INTRIGUED BY MY PRICE LIST.
[LAUGHTER] THE PETERSBURG PRICE LIST, WHICH I HAD USED FOR THREE YEARS, YOU'LL SEE THERE, I WAS STILL USING A DOLLAR AMOUNT LIKE I HAD USED IN HAMPTON THAT I THINK IS OLD AND NEEDED ADJUSTMENT.
BUT WE DID SELL THE FULL DATABASE WITH MONTHLY UPDATES FOR $4,000.
THESE DATA AGGREGATORS, THIS IS PENNIES TO THEM, THIS IS THEIR BUSINESS, THEY NEED THE DATA THAT WE HAVE AND WE'RE SPENDING A LOT OF TIME AND MONEY TO CREATE THIS DATA.
I THINK THAT THE PRICE LIST THAT WE CAME UP WITH, WAS VERY FAIR, BECAUSE CITIZENS AND PROPERTY OWNERS ARE DEFINITELY TAKEN INTO CONSIDERATION THERE AND THE CITY IS ABLE TO RECOUP SOME OF THE EXPENSES FOR THESE DATA AGGREGATORS THAT ARE IN BUSINESS AND USING OUR RESOURCES TO MAKE LOTS OF MONEY.
>> IF THEY JUST ASKED FOR OUR DATA FREE THROUGH FOYER, WE DO NOT HAVE TO HONOR THAT.
BUT I THINK YOU WOULD WANT TO PROVIDE THEM THE DATA BECAUSE TO ME, IT WOULD BE BAD PUBLIC RELATIONS TO WITHHOLD THE DATA BECAUSE ULTIMATELY THEM USING THE DATA IN THEIR WEBSITES AND ALL HELPS OUR REAL ESTATE MARKET.
I THINK IT'S IMPORTANT [NOISE] THAT THEY DO HAVE ACCESS TO IT AND I THINK IF WE CAN RECOUP SOME OF THE INVESTMENT THAT PRODUCES THAT DATA, IT'S A GOOD THING.
>> I GOT A COUPLE OF QUESTIONS.
I'M NOT TRYING TO BLOW HOLES IN THIS THING.
THE FIRST QUESTION I GOT IS, ON AN AVERAGE BASIS YEARLY, HOW MANY REQUESTS DO YOU GET FROM CITIZENS AND PROPERTY OWNERS IN PRINCE GEORGE COUNTY?
>> SINCE I HAVE BEEN HERE, I HAVE HAD NONE.
IN OTHER PLACES, I THINK WHEN WE TALKED ABOUT THIS A COUPLE OF WEEKS AGO, I GAVE THE EXAMPLE OF WHAT MIGHT HAPPEN WHERE SOMEONE THAT MAYBE RUNS A POOL COMPANY WOULD CALL AND SAY, CAN YOU GIVE ME A LIST OF THE PROPERTIES THAT HAVE POOLS? WELL, THAT HAS NEVER HAPPENED.
I'LL TELL YOU IN MY WHOLE CAREER, THE ONLY SPECIALIZED REQUEST I GOT WAS IN HAMPTON AND IT WAS SOMEONE THAT SAID CAN YOU GIVE ME ALL THE COMMERCIAL PROPERTY OWNER MAILING ADDRESSES SO I CAN DO A MAILING FOR MY LAWN SERVICE.
THAT WAS THE ONLY SPECIALIZED REQUEST THAT I GOT.
[OVERLAPPING] ALL THE OTHERS WERE JUST PROPERTY RECORD CARDS.
>> SECOND QUESTION I GOT IS, WHAT IF A CITIZEN IS NOT COMFORTABLE HAVING THEIR INFORMATION SOLD? I GET THAT YOU CAN FOYER IT IF YOU'RE IN THE STATE, THAT'S THEIR OFFER.
>> THE INFORMATION IS ALREADY OUT ON THE WEBSITE.
>> PUBLIC WEBSITE ALREADY HAS ALL OF THIS INFORMATION HERE, THEIR MAILING ADDRESS, THE PROPERTY INFORMATION, THE SIZE OF THEIR HOUSE.
>> I'LL FINISH FIRST QUESTION.
THE FIRST QUESTION IS, I DON'T THINK CITIZENS SHOULD HAVE TO PAY ANYTHING.
[00:30:02]
THAT'S JUST MY OPINION.THEY'RE PAYING TAXES, THEY'RE ACTUALLY PAYING EVERYBODY SALARIES.
IF THEY ASKED FOR INFORMATION ON THEIR PROPERTY, I'M TALKING ABOUT THEIR SPECIFIC PROPERTY, THERE SHOULD BE NO CHARGE FOR THAT.
>> THAT'S WHAT WE HAVE ON THE PRICE LIST.
>> THAT IS FREE. FREE ON THE OWNER.
>> IS IT JUST ON THE INTERNET OR IF YOU REQUEST A CARD?
>> IF THEY REQUEST THE CARD, IT'S FREE.
>> GOOD. I JUST WANTED TO CLARIFY BECAUSE I SEE THAT UP HERE.
BUT WHEN YOU GO BACK TO SELLING DATA IN TODAY'S WORLD WITH EVERYTHING THAT'S OUT THERE.
THERE ARE A LOT OF PEOPLE THAT ARE CONCERNED ABOUT PUTTING HER DATA OUT THERE.
IF I WANT TO SELL MY HOUSE, I'LL CALL A REALTOR, I'M THE PROPERTY OWNER, I HAVE ACCESS TO ALL THE INFORMATION AND I'M IN THIS STATE, SO IT COULD BE FOR YOU, BUT YOU'RE GOING TO GIVE IT TO ME FREE, AND I UNDERSTAND IT HELPS THE REAL ESTATE MARKET IN THE STATE OR THIS LOCALITY.
BUT I'M NOT INTERESTED ME PERSONALLY AND THE CITIZENS I'VE TALKED TO, I'M NOT INTERESTED IN HAVING MY LIST SOLD AND BEING SOLICITED BY A POOL COMPANY OR A LAWN CARE COMPANY OR A REALTOR WANT TO TRY TO BUY MY HOUSE.
>> WE COULD CERTAINLY NOT DO THE SPECIAL REQUESTS.
>> WHAT WOULD BE THE ECONOMIC IMPACT TO THE MARKET BY NOT DOING THAT?
>> I DID SPECIAL REQUESTS WHEN I WAS IN HAMPTON AND I DID IT BECAUSE I WANTED TO AVOID PEOPLE FOYEING THE WHOLE DATABASE BECAUSE THEY TECHNICALLY, THIS PERSON THAT DID ASK FOR THE COMMERCIAL PROPERTIES FOR HIS LAWN SERVICE, HE COULD HAVE FOYED THE DATABASE.
I FELT IT WAS BETTER FOR US TO HAVE A MECHANISM TO GIVE HIM EXACTLY WHAT HE NEEDED, THAN FOR ME TO GIVE HIM A COPY OF THE WHOLE DATABASE AND HAVE HIM DO SOMETHING BECAUSE HE DIDN'T KNOW HOW TO PULL THE INFORMATION CORRECTLY THAT CREATED A PROBLEM LATER ON.
I FELT IT WAS AVOIDING PROBLEMS, BEING ABLE TO GIVE THEM JUST WHAT THEY WANTED BECAUSE OTHERWISE HE COULD FOYER IT AND GET EVERYTHING.
>> FOYER. YOU STILL CHARGE FOR IT, RIGHT DAN?
>> CORRECT. YOU'RE ALLOWED TO CHARGE FOR STAFF TIME FOR THE STAFF MEMBER.
I'M LOWEST PAID STAFF MEMBER WHO CAN COMPLETE THE REQUEST.
YOU'RE ALLOWED TO CHARGE FOR ANY COPY CHARGES.
I COULD PUT IT ON A THUMB DRIVE AND WE MAIL THE THUMB DRIVE, WE CHARGE FOR THE OUR ACTUAL COSTS FOR THE THUMB DRIVE.
>> WE HAVE A PROCESS FOR THAT PIECE? I'LL LEAVE IT THERE.
I'M JUST NOT QUITE SURE ON HOW I FEEL ABOUT AUTOMATICALLY JUST GIVING EVERYBODY'S DATA OUT.
>> WELL, THAT'S WHAT MR. WEBB ANSWER WAS NOT OBLIGATED TO DO THAT SINCE YOU SAID IT WAS ALREADY THERE FOR THEM TO SEE ANYWAY.
>> THEY HAVE TO GO LOOK FOR IT. THEY HAVE TO PHYSICALLY GO DO THE HARD WORK TO GO LOOK FOR IT.
>> FOYER DOES NOT REQUIRE YOU TO CREATE A RECORD.
YOU'LL HAVE TO PROVIDE EXISTING RECORDS.
WHAT HE'S DOING, WHAT HE'S PROPOSING, WITH THE SPECIAL REQUESTS, HE'S ACTUALLY CREATING A RECORD BY COMPILING INFORMATION AND CREATING A NEW RECORD AND FOYER DOESN'T REQUIRE YOU TO DO THAT.
THAT'S WHY HE COULD CHARGE A SPECIAL FEE FOR THAT.
>> WE COULD CERTAINLY JUST TAKE THE SPECIAL REQUEST OPTION OFF THE PRICE LIST.
THAT WOULD CERTAINLY BE AN OPTION.
>> YOU JUST MADE THE COMMENTS 14,000 PLUS LAND OWNERS AND HOME OWNERS IN THE COUNTY AND YOU DON'T HAVE THE STAFF TO DO IT [INAUDIBLE]
>> THE OUT-OF-STATE REQUESTS ARE VERY SIMPLE AND IT CAN RESULT IN SIGNIFICANT REVENUE.
WE GET TYPICALLY THREE REQUESTS A YEAR FOR THE FULL DATA SO THAT'S $6,000, AND WE'RE ALREADY CREATING THIS BASE SET OF DATA FOR THE GIS WEBSITE.
THAT'S WHAT THE WEBSITE'S BEING PRODUCED WITH.
IT'S NO EXTRA WORK OR THAT DATA SET.
>> MR. CHAIRMAN, IF WE APPROVE THIS PRICE LIST, IT JUST GIVES YOU ANOTHER TOOL WHEN YOU TO HAVE SOMETHING THAT YOU CAN USE TO HELP [INAUDIBLE]
[00:35:01]
YOU'VE ALREADY APPROVED THIS AT THE LAST MEETING.THERE WAS SOME CLARIFICATION, SO WE ASKED MR. GORDINEER TO COME BACK AND GIVE SOME CLARIFICATION.
IF THERE'S CHANGES TO BE MADE, THE TWO OPTIONS FOR MAKING CHANGES WOULD BE ADDED TO TONIGHT'S AGENDA UNDER A MOTION TO RECONSIDER OR WAIT UNTIL FEBRUARY 14TH, AND WE'LL ADD IT AS A MOTION TO RECONSIDER UNDER THAT ORDER OF BUSINESS IF THERE ARE CHANGES, SO THAT THE PRICE LIST THAT YOU'VE ALREADY APPROVED JANUARY 10TH.
>> YOU'RE CORRECT. IT WAS FOR CLARIFICATION BECAUSE THERE WERE CONCERNS OR QUESTIONS ABOUT THEM.
>> BASICALLY WHAT WE HAVE BEFORE US THEN IS [NOISE] WE CAN TAKE NO ACTION AND MOVE ON ON THE PREVIOUSLY APPROVED PRICE LIST.
OR WE COULD ASK FOR A RECONSIDERATION AT THE NEXT MEETING.
>> YOU CAN WAIT FOR MR. BROWN THE NEXT MEETING OR YOU CAN EVEN DO IT TONIGHT, THE MOTION TO RECONSIDER IF YOU WISH.
>> DAN SENSI WAS I GUESS FROM A LEGAL PERSPECTIVE IF SINCE IT WAS 5-0, EVERY BOARD MEMBER VOTED FOR IT, ANY BOARD MEMBER, EVEN ON FEBRUARY 14TH, COULD PROPOSE A MOTION TO RECONSIDER TO BRING THIS ITEM BACK FROM THE JANUARY 10TH APPROVAL.
>> ANYONE IN MAJORITY IN FAVOR OF IT.
>> WE DON'T EVEN NEED TO ADD IT TO THE AGENDA IF THE BOARD THINKS ABOUT IT AND THEY SAY ON FEBRUARY 14TH, THEY WANT TO ADD IT AS AN ITEM BEFORE THE AGENDA IS ADOPTED, THEY COULD SO DO THAT.
>> IT WAS A WORK SESSION REPORT.
THANK YOU FOR YOUR WORK REPORT, SIR, AND WE'RE GOING TO MOVE ON.
>> MR. WHITTEN, TELL US ABOUT THE OPIOID MOU.
>> MR. CHAIRMAN, MEMBERS OF THE BOARD, MR. STEP. NOW I'LL GIVE A LITTLE UPDATE ON WHERE WE ARE WITH THE OPIOIDS SETTLEMENT.
WE'VE BEEN WORKING ON THIS SETTLEMENT SINCE I'VE BEEN HERE FOR YEARS.
I'VE BEEN HERE, BUT IT ACTUALLY STARTED A FEW YEARS BEFORE THAT, THE SETTLEMENT NEGOTIATIONS.
WE'VE MADE A LOT OF PROGRESS AND THERE'S SEVERAL YEARS.
BASICALLY UNDER THE SETTLEMENT, THEY HAVE A FLOWCHART WHERE BASICALLY EACH LOCALITY GETS 30 PERCENT OF THE SETTLEMENT FUNDS.
THE STATE GETS 15 PERCENT, AND THE OPIOID ABATEMENT FUND, WHICH IS RUN BY THE VIRGINIA OPIOID OF AUTHORITY, GETS 55 PERCENT.
THIS BOARD ACTUALLY APPROVED THE MEMORANDUM OF UNDERSTANDING WITH THE VIRGINIA OFFICE OF THE ATTORNEY GENERAL BACK IN AUGUST OF 21, AND THAT WAS REQUIRED EACH OF THE LOCALITY SIGN THAT MOU THAT WOULD ALLOW THE FUNDS TO FLOW INTO THE LOCALITY.
WE HAVE STARTED RECEIVING SETTLEMENT PAYMENTS, THEY STARTED END OF LAST YEAR.
WE'VE RECEIVED PAYMENTS FROM JANSSEN PHARMACEUTICALS AND THE TOTAL SETTLEMENT OVER THE NEXT 11 YEARS WILL BE A LITTLE UNDER 77,000, AND THEN WE'VE ALSO STARTED TO RECEIVE SETTLEMENT PAYMENTS FROM THREE OPIOID DISTRIBUTORS, MCKESSON, CARDINAL HEALTH, AMERICSOURCEBERGEN, AND THE TOTAL VALUE OF THAT SETTLEMENT OVER THE NEXT 18 YEARS WILL BE 334,000 CHANGE.
THEN NEXT WEEK, WE'RE SUPPOSED TO RECEIVE OUR FIRST PAYMENT FROM MALLINCKRODT THE BANKRUPTCY TRUSTEE, AND THAT FIRST PAYMENT IS NOT A $3,674.
VIRGINIA OPIOID ABATEMENT AUTHORITY WAS CREATED BY THE GENERAL ASSEMBLY AND THE DIRECTOR WAS NAMED END OF LAST YEAR.
HE HELD A WORKSHOP LAST WEEK THAT MR. STOKE AND MS. WAFF WHO'S HERE TONIGHT AND ATTEND IT.
THE APPLICATION PERIOD FOR FUNDS WERE COUNTIES AND CITIES CAN APPLY FOR THESE FUNDS THAT ACTUALLY OPENED UP THAT DAY.
THERE'S ALSO AN INCENTIVE PROGRAM THAT GIVES A 25 PERCENT INCREASE IN THE FUNDING IF LOCALITIES ADHERE TO THE GOLD STANDARD, WHICH BASICALLY REQUIRES MAKING SURE YOU'RE VERY
[00:40:01]
TRANSPARENT AND DO ALL THE PROPER ACCOUNTING FOR THE USE OF THE FUNDS.PRINCE GEORGE COUNTY WILL DIRECTLY RECEIVE 151,675 FROM THE AUTHORITY, WITH THAT 25 PERCENT INCREASE, IT WOULD ACTUALLY GIVE US AN EXTRA $37,919 IN FUNDS.
THERE'S A LIST OF APPROVED REMEDIATION USES THAT WERE ATTACHED TO THE SETTLEMENT AGREEMENT.
EVERY LOCALITY IN VIRGINIA HAS TO FOLLOW THIS LIST OF APPROVED USES.
IT ALSO IDENTIFIES CORE STRATEGIES, THEY REPRESENT THE USES.
THE FUNDING HAS TO BE USED FOR ABATEMENT OR REMEDIATION PURPOSES, AND THE FUNDS CAN'T BE USED TO SUPPLANT EXISTING FUNDING OR INDIRECT COST.
A CERTAIN PERCENTAGE OF THE FUNDS THEY WENT DIRECTLY TO THE LOCALITY CAN BE USED FOR NON-REMEDIATION PURPOSES, BUT IT'S NOT RECOMMENDED JUST BECAUSE IT'S SO HARD TO DIFFERENTIATE AND ACCOUNT FOR THAT, AND IT'S A SMALL PERCENTAGE.
THE RECOMMENDATION OF THE OPIOID AUTHORITY AND OUR OUTSIDE LEGAL COUNSEL WAS TO FOLLOW THE GOLD-STANDARD IN ALL OF THE FUNDS AND USE THEM FOR JUST ABATEMENT AND REMEDIATION PURPOSES.
VIRGINIA LAW DOES INCLUDE A RECORD KEEPING AND TRANSPARENCY REQUIREMENT FOR THE USE OF THE FUNDS.
THE OPIOID AUTHORITY ALSO RECOMMENDED HAVING PERFORMANCE MEASURES THAT ARE CONNECTED TO EXPANDING THE FUNDS.
THERE'S A NUMBER OF OTHER PENDING SETTLEMENTS WITH RETAIL PHARMACY, CVS, WALMART, AND WALGREENS.
THIS IS VALUED AT 13-14 BILLION NATIONWIDE, AND MOST LIKELY THIS WILL COME BEFORE YOU IN FEBRUARY OR MARCH FOR TENTATIVE APPROVAL OF THE SETTLEMENT AND WITH THE GENERIC OPIOID MANUFACTURERS TEVA AND ALLERGEN, THAT'S VALUED AT 6-7 BILLION NATIONWIDE.
THEN CONSULTANT MCKINSEY AND COMPANY, THAT ANNOUNCEMENT SHOULD BE COMING OUT SOON, THERE'S SOME NEWS HEADLINES ABOUT IT, BUT THE ACTUAL AMOUNT NATIONWIDE, WHAT THAT WILL BE.
THEY ARE THE CONSULTANT THEY GAVE ADVICE TO PURDUE PHARMA.
PURDUE PHARMA, THEY'RE STILL WORKING THROUGH BANKRUPTCY, BUT EVENTUALLY THEY'LL MOST LIKELY BE A SETTLEMENT OF PURDUE PHARMA AS WELL.
STAFF TALKED ABOUT POTENTIAL MEMORANDUM OF UNDERSTANDING OF SURRY COUNTY.
SURRY COUNTY IS A MEMBER LOCALITY OF THE RIVERSIDE CRIMINAL JUSTICE ACADEMY.
WHAT WE TALKED ABOUT DOING WAS, POOLING OUR FUNDS FROM SURRY COUNTY AND THEN RIVERSIDE CRIMINAL JUSTICE ACADEMY AND THE DRUG COURT CAN THEN SPEND THE OPIOID FUNDS.
HOPEWELL IS ALSO A MEMBER OF THE RIVERSIDE CRIMINAL JUSTICE AGENCY, BUT THEY WERE NOT INTERESTED IN PARTICIPATING BECAUSE THEY ALREADY HAVE A PARTNER THAT THEY WILL BE UTILIZING THE FUNDS WITH.
IF THE MOU WAS APPROVED BY THIS BOARD, THE FUNDS DESIGNATED FOR SURRY COUNTY WOULD BE SENT TO PRINCE GEORGE COUNTY, BECAUSE PRINCE GEORGE IS THE FISCAL AGENT FOR RIVERSIDE AND THEN THE JOINT FUNDS WOULD BE APPROPRIATED BY THIS BOARD FOR THE USE OF THE AGENCY AND FOR THE DRUG COURT.
THEN THE TWO COUNTIES COULD ALSO APPLY FOR ADDITIONAL FUNDING THROUGH THE OPIOID AUTHORITY.
THE COUNTIES COULD EVEN PARTNER UP AND DO A REGIONAL REQUEST FOR COOPERATING PARTNERSHIP GRANTS.
THE FUNDS, HOW WOULD THEY BE UTILIZED? BASICALLY, THERE IS A BOARD.
THE RIVERSIDE COMMUNITY CRIMINAL JUSTICE BOARD, WHICH IS COMPRISED OF MEMBERS FROM HOPEWELL, PRINCE GEORGE, AND SURRY, AND THE CCJB WOULD APPROVE USES OF THE FUNDS FOR ABATEMENT REMEDIATION PURPOSES AND WOULD ADHERE TO THE GOLD STANDARD.
THE NEXT STEPS FOR THE MOU, IF THE BOARD IS INTERESTED IN PARTNERSHIP WITH SURRY COUNTY TO POOL THE SETTLEMENT FUNDS AND DRAFT MOU WOULD BE SENT TO SURRY COUNTY.
MR. STOKE HAS ALREADY SPOKEN WITH THEIR COUNTY ADMINISTRATOR AND I'VE SPOKEN TO THEIR COUNTY ATTORNEY, SO THEY ARE AWARE OF THIS PROPOSAL.
THEIR BOARD HAS NOT VOTED ON, BUT THEIR STAFF WOULD LIKE TO PRESENT IT TO YOUR BOARD.
THE MOU CAN BE PLACED ON THIS BOARD'S AGENDA FOR FEBRUARY 14TH, IF THIS BOARD IS INTERESTED IN PURSUING THE POOLING OF FUNDS.
>> NO, I THINK IT'S DEFINITELY IN OUR BEST INTEREST TO GO FORWARD WITH IT.
WE'LL PUT IT ON THE AGENDA FOR THE 14TH.
>> I'LL SEND A COPY OF THIS PRESENTATION TO SURRY AND HOPEWELL AS WELL, JUST SO THEY HAVE IT.
[NOISE] GET THINGS TOGETHER WHERE EVERYTHING IS TO SETTLE THEM UP.
>> LOOKS LIKE SURRY IS ON BOARD AND WOULD BE GOOD IF WE COULD GET HOPEWELL
[00:45:01]
ON BOARD AS WELL. THANK YOU, SIR.THAT'S JUST ALL THE WORK SESSION, WE'LL BE IN RECESS UNTIL 07:00 PM.
IT'S NOW SEVEN O'CLOCK AND WE'LL COME OUT OF THE REPORTS SESSION AND GO INTO THE REGULAR AGENDA.
AT THIS POINT, I WILL ASK MS. WAYMAC, IF SHE'LL GIVE US HER INVITATION.
>> MOST GRACIOUS, HEAVENLY FATHER, CREATOR OF HEAVEN AND EARTH.
WE THANK YOU FOR YOUR MANY BLESSINGS.
WE ASK THAT YOU BE WITH FAMILIES WHO HAVE LOST LOVED ONES, ESPECIALLY THOSE WHO'VE LOST LOVED ONES DUE TO VIOLENCE.
WE ASK THAT YOU BE WITH OUR NATIONAL LEADERS.
PLEASE PUT YOUR MIGHTY HAND ON THEM AND GUIDE THEM IN YOUR PATHWAY LORD.
DEAR LORD, WE ASK THAT YOU GUIDE OUR LOCAL LEADERS, THIS BOARD, MAY WE STAY ON THE PATH THAT YOU HAVE PLANNED FOR US.
IN YOUR HOLY NAME, WE PRAY. AMEN.
>> PASTOR WEBB, LEAD US IN THE PLEDGE.
>> THE FLAG OF THE UNITED STATES OF AMERICA, AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE WITH LIBERTY AND JUSTICE FOR ALL.
>> THANK YOU BOTH. THE NEXT IS THE PUBLIC COMMENT SECTION, TAM FOR US.
[NOISE] FIRST OF ALL, DO WE HAVE ANYBODY WHO'S SIGNED UP?
>> NOBODY'S SIGNED UP SO ANYONE THAT WANTS TO SPEAK TO THE BOARD, COME FORWARD, GIVE US YOUR NAME AND ADDRESS AND YOU HAVE FOUR MINUTES TO SPEAK TO THE BOARD.
I DON'T SEE ANYONE COMING, BUT I'LL INVITE ONE MORE TIME, IF YOU WANT TO COME BEFORE THE BOARD TONIGHT, YOU HAVE THE OPPORTUNITY NOW.
SEEING NO ONE, I'M GOING TO CLOSE THE PUBLIC COMMENTS AND ASK THE BOARD TO
[ADOPTION OF AGENDA]
ADOPT THE AGENDA. LEAD THE MOTION.>> MR. CHAIRMAN, HEARING NO DISCUSSION OR CHANGES, I ADOPT THE AGENDA AS PRESENTED.
>> GET THE MOTION, IN A SECOND. CALL THE ROLL.
>> MR. BROWN IS ABSENT THIS EVENING.
>> NEXT IS THE ORDER OF CONSENSUS.
[ORDER OF CONSENSUS]
NO ONE'S ASKED TO PULL ANYTHING OFF OF THE CONSENT AGENDA.WITH THAT IN MIND, I'LL ENTERTAIN A MOTION TO ACCEPT A CONSENSUS AGENDA.
>> MR. CHAIRMAN, I MOVE THAT WE ACCEPT THE CONSENSUS AGENDA.
>> GET A MOTION DOWN A SECOND.
>> WE DON'T HAVE ANY PRESENTATIONS TONIGHT DO WE?
>> HAVING NO, I'LL GO TO SUPERVISOR COMMENTS.
[SUPERVISORS’ COMMENTS]
MR. CARMICHAEL, COMMENTS TONIGHT, SIR?>> NONE TONIGHT, MR. CHAIRMAN THANK YOU.
>> THANK YOU VERY MUCH. MRS. WAYMAC?
>> YES. I WOULD JUST LIKE TO REMIND OUR CITIZENS THAT COVID AND OTHER VIRUSES ARE STILL MAKING THE ROUNDS.
APPARENTLY, ACCORDING TO THE EXPERTS, WE WILL HAVE COVID WITH US FOREVER.
WE'LL NEVER GET RID OF IT SO WE MAY HAVE TO TAKE INJECTIONS JUST LIKE WE DO FOR THE FLU VACCINE.
WASH YOUR HANDS, WEAR YOUR MASK IN PLACES THAT YOU FEEL THAT YOU NEED TO WEAR THEM. THANK YOU.
>> THANK YOU VERY MUCH FOR THAT. MR. WEBB.
>> JUST LIKE TO THANK EVERYBODY FOR COMING OUT TONIGHT.
I KNOW IT'S A LITTLE COOL OUT HERE BUT IT'S BETTER THAN RAINING, SO THANK YOU FOR COMING OUT.
>> THANK YOU. I JUST WANT TO REMIND EVERYBODY THAT IF YOU HAVEN'T, YOU CAN VOTE AHEAD OF TIME AND THERE WAS NO LAND TONIGHT WHEN I WENT UP THERE BEFORE I CAME TO THE MEETING.
YOU CAN GO UP THERE AND DON'T FORGET TO VOTE.
THANK YOU FOR BEING HERE. MR. STOKE?
[COUNTY ADMINISTRATOR’S COMMENTS]
ONE, FEBRUARY 14TH, FORT LEE AND CONJUNCTION HOSTED BY THE CITY OF HOPEWELL WILL BE HAVING THEIR CIVILIAN-MILITARY COUNCIL MEETING.
[00:50:04]
THIS IS BY INVITATION ONLY AT THE HOPEWELL MOOSE AND ALSO THE BURN BAN LAW IS IN EFFECT STARTING FEBRUARY 15TH THROUGH APRIL 30TH.NO BURNING BEFORE 04:00 PM, APPLIES TO CAMPFIRES AND BRUSH BURNING AND YOU CONTACT THE VIRGINIA DEPARTMENT OF FORESTRY FOR ANY INFORMATION.
ONE ITEM OF NOTE TONIGHT, UNDER THE GUIDANCE OF MR. YOTI JABRI, DIRECTOR OF ECONOMIC DEVELOPMENT AND TOURISM, PRINCE GEORGE COUNTY IS GOING TO START BUSINESS RESOURCE MEETINGS FOR CALENDAR YEAR 2023.
THEY'LL BE HELD AT THE PRINCE GEORGE LIBRARY.
ALL THE MEETINGS ARE FREE OF CHARGE.
YOU CAN SIGN UP ON OUR WEBSITE OR THROUGH SOCIAL MEDIA.
THE DATES FEBRUARY 22, APRIL 26TH, JUNE 21ST, OCTOBER 25TH, AGENCIES SUCH AS THE CRATER PROCUREMENT TECHNICAL ASSISTANCE CENTER OF THE DEPARTMENT OF DEFENSE, THE VIRGINIA SMALL BUSINESS IN SUPPLIER AND DIVERSITY, THE VIRGINIA SMALL BUSINESS FINANCING AUTHORITY, AND THE CRATER SMALL BUSINESS DEVELOPMENT CENTER OF LONGWOOD UNIVERSITY WILL ALL BE GIVING PRESENTATIONS OVER THE CALENDAR YEAR TO ASSIST SMALL BUSINESSES IN THE COMMUNITY. THANK YOU, MR. CHAIRMAN.
>> THANK YOU FOR YOUR COMMENTS.
MOVING ON AND ACTUAL GO INTO SOME REPORTS WE
[REPORTS]
HAVE A QUARTERLY FINANCIAL REPORT FROM MS. DRURY.>> I SIGN UP FOR THREE MONTHS.
>> DEPUTY CHAIR, I'M GOING TO DEMONSTRATE THIS TONIGHT.
>> GOOD EVENING, MR. CHAIRMAN, BOARD MEMBERS, MR. STOKE AND MR. WINTON.
THANK YOU FOR THE OPPORTUNITY TO PRESENT TO YOU THE QUARTERLY FINANCIAL REPORT FOR THE QUARTER ENDED DECEMBER 31ST, 2022.
WE ARE ON TARGET VERY SIMILARLY POSITIONED TO THE PERCENTAGE COLLECTION RATE THAT WE ENJOYED FOR THE LAST TWO FISCAL YEARS AT THAT SAME MILESTONE DATE OF DECEMBER 31ST.
OUR REAL ESTATE TAX COLLECTIONS, JUST TO POINT OUT, ARE AT 52.88 PERCENT, WHICH IS VERY SIMILAR TO THE PERCENT COLLECTED LAST YEAR, ALMOST IDENTICAL, WHICH IS A GOOD INDICATOR THAT WE WILL MEET OUR BUDGETED TARGET FOR FY23.
OF COURSE, PERSONAL PROPERTY TAXES ARE NOT DUE UNTIL JUNE SO THAT'S ALWAYS A BLIND NUMBER.
BUT WE ARE IN A GOOD POSITION.
JUST TO POINT OUT TO THE BOARD, YOU HAVE COMMITTED SOME FUN BALANCE FOR FY23.
WE HAD PURCHASE ORDER CARRYOVERS FOR BOTH COUNTY AND SCHOOL.
WE HAD GRANT DONATIONS OF NEARLY 580,000.
WE ALSO HAD BOILER REPLACED AND THE ADMINISTRATION BUILDING, AS WELL AS AN APPROPRIATION FOR SOME COURTROOM RENOVATIONS FOR THE CIRCUIT COURT.
JUST TO REMIND THE BOARD OR RECAP WHAT HAS BEEN APPROPRIATED FROM FUND BALANCE TO DATE.
OF COURSE, YOU'RE AUDITED FUND BALANCE FOR FY22, THE YEAR ENDED JUNE 30TH OF '22 WAS JUST OVER 37.8 MILLION.
SOME NOTEWORTHY ITEMS WITHIN THE GENERAL FUND.
AGAIN, THE MIDPOINT FOR REAL ESTATE TAX COLLECTIONS IS A GOOD INDICATOR THAT WE WILL MEET OUR BUDGET TARGET.
PERSONAL PROPERTY TAX REVENUES, OF COURSE, ARE NOT DUE UNTIL JUNE.
SALES TAX REVENUES A GOOD INDICATOR THAT WE WILL MEET OUR BUDGETED TARGET OF 4.3 MILLION WITH FIVE MONTHS WORTH OF COLLECTIONS THAT ARE POSTED TO THIS FISCAL YEAR AND OUR COFFERS TO DATE.
WE ARE ON TREND TO COLLECT WHAT WE'VE BUDGETED.
THERE IS A BILL STILL IN PLAY AT THE GENERAL ASSEMBLY RELATED TO ELIMINATION OF THE GROCERY TAX THAT COULD IMPACT SALES TAX REVENUES FOR THE NEXT FISCAL YEAR.
OF COURSE, THEY'RE USING WORDS LIKE HOLD HARMLESS, WHICH SOMETIMES DON'T ALWAYS HOLD US COMPLETELY HARMLESS.
JUST WANTED TO POINT THAT OUT.
AGAIN, GENERAL FUND COLLECTIONS.
WHERE WE HAVE BEEN POSITIONED ARE VERY SIMILAR TO WHERE WE'VE BEEN FOR THE LAST FOUR FISCAL YEARS.
WE WILL, OF COURSE, ALWAYS CONTINUE TO MONITOR OUR REVENUE AND SPEND CAUTIOUSLY.
BUT THERE ARE NO ALARM BELLS, SO TO SPEAK.
ON A PERCENTAGE BASIS, WE HAVE EXPANDED A LITTLE BIT LESS THAN 50 PERCENT OR HAD AS OF DECEMBER 31ST.
WE ARE ON TARGET AND A VERY SIMILAR ON
[00:55:01]
PERCENT EXPENDED TO WHERE WE WERE FOR THE LAST TWO FISCAL YEARS.UTILITIES, I WANTED TO MENTION OUR REVENUES FOR THE FIRST TIME, I THINK SINCE I HAVE BEEN IN PLACE WITH THE COUNTY IN 2016, WE'RE NOT AT THE 50 PERCENT MARK WITH WATER AND SEWER.
WE'RE A LITTLE BIT BELOW THAT.
WE'RE AT 41 AND A HALF PERCENT FOR WATER SERVICE COLLECTIONS AS OF DECEMBER 31ST AND A LITTLE OVER 46 PERCENT WITH SEWER.
SPEAKING WITH MR. HALTOM, HE DID SOME COMPARISONS, HE REVIEWED THE UPDATES.
OF COURSE, WE HAD A RATE INCREASE THAT WENT INTO EFFECT JULY 1.
HE'S DONE A LOT OF ANALYSIS AND PREDOMINANTLY WHAT IS CREATING THIS IS A DROP IN CONSUMPTION.
CONSUMPTION IS DOWN BY ABOUT 19.5 MILLION GALLONS WHEN COMPARED TO LAST DECEMBER.
HE THINKS THAT THE MAJOR DRIVER OF THAT AS THE CLOSURE OF ROLLS-ROYCE AND THAT BUILDING IS CURRENTLY NOT IN USE.
AGAIN, THIS IS HOPEFULLY A ONE TIME TREND, BUT HE IS VERY CAREFULLY EXAMINING HIS REVENUES.
THIS COULD HAVE AN IMPACT ON WHAT WE BUDGET FOR FY24 AS WELL.
JUST WANTED TO CALL THAT TO YOUR ATTENTION.
WE ARE THOUGH ABOUT AT A BREAK-EVEN WHEN IT COMES TO OPERATIONS.
JUST A VERY SMALL DEFICIT, AGAIN, LARGELY CREATED BY THAT LITTLE BIT OF SHORTFALL AND REVENUES.
NET POSITION AGAIN, IS A NEGATIVE THIS YEAR.
COMPARED TO LAST YEAR, WE HAD A POSITIVE NON-OPERATING INCOME AND A POSITIVE NET POSITION.
A VERY LARGE DRIVER OF THAT NEGATIVE NET POSITION OR NEGATIVE NON-OPERATING LOSS IS THE $2.1 MILLION FIGURE THAT YOU SEE WITH A 7003 BESIDE IT.
WE MADE A VERY LARGE TRANSFER FROM MR. HALTOM'S OPERATING BUDGET TO THE CIP FUND TO FUND THE BLACKWATER SEWER PUMP STATION THAT THE BOARD APPROVED RECENTLY.
AGAIN, NOT AN AREA OF CONCERN.
IT'S PRIMARILY DRIVEN BY A ONETIME ACTION AND VERY EARLY USE OF THOSE FUNDS.
JUST TO HIGHLIGHT A FEW ONGOING PROJECTS, I'LL GO TO THE NEXT SLIDE, THE GARAGE RENOVATION AND EXPANSION OF COURSES ON GOING.
WE HAVE PAID OUR DECEMBER 31ST PAY UP, AND THAT PAY UP SHOWED THAT WE WERE 81 PERCENT COMPLETE.
WE EXPECT ESSENTIAL COMPLETION DATE OF FEBRUARY OF 2023.
HOWEVER, THERE IS A GENERATOR ON ORDER THAT WE DON'T ANTICIPATE RECEIVING UNTIL JUNE.
PROJECT WILL BE SUBSTANTIALLY COMPLETE IN FEBRUARY, HOWEVER, STILL WAITING ON THAT GENERATOR TO ARRIVE.
THE PUBLIC SAFETY RADIO PROJECT, THE COUNTY IS FULLY OPERATIONAL ON THE L3 HARRIS RADIO SYSTEM.
THE PROJECT HAS NOW MOVED INTO THE SYSTEM ACCEPTANCE PHASE AND THE DECOMMISSIONING OF LEGACY EQUIPMENT.
THERE ARE SOME TOWER SITE PUNCH LIST ITEMS REMAINING WITH THAT PROJECT.
CIRCUIT COURTROOM RENOVATIONS.
WE DID AWARD THE BOARD APPROVE THAT AWARD TO VIRTEXCO IN NOVEMBER, AND MR. SIMMONS AND THE ARCHITECTS HAVE BEGUN MEETING WITH THE CONTRACTOR FOR TEXACO AND THE NOTICE TO PROCEED DATE IS PENDING AND WILL BE BASED ESSENTIALLY ON THE RECEIPT OF KEY MATERIALS.
TENTATIVE START DATE FOR THAT PROJECT IS JUNE OR JULY.
WE DON'T WANT TO DISRUPT AND STOP COURT, BEFORE THE CONTRACTOR CAN REALLY BEGIN BECAUSE HE'S WAITING ON MATERIALS.
THEY ARE TRYING TO BE STRATEGIC IN WHEN TO START THAT PROJECT.
SOME EXCITING NEWS ON THE SCHOOL FRONT.
THE PAY UP WAS VERY RECENTLY RECEIVED AFTER I'VE ACTUALLY PUT THIS IN YOUR PACKET.
BUT THEY ARE IN THE PUNCHLINE PHASE, SO TO SPEAK.
THE RIBBON CUTTING IS SCHEDULED FOR FEBRUARY 1ST AND DR. PENNY CUFF DID SHARE THE TARGETED MOVE-IN [NOISE] DAY WILL BE THE WEEK OF FEBRUARY THE 20TH FOR THE NEW ELEMENTARY SCHOOL.
THAT'S VERY EXCITING NEWS FOR THE SCHOOL SYSTEM.
WE ARE ON TREND, WE'RE DOING WELL WITH OUR COLLECTIONS.
WE HAVE COLLECTED 56.8 PERCENT OF BUDGETED TRANSIENT OCCUPANCY TAX IS ALSO KNOWN AS LODGING TAX.
OVERALL, WE'RE AT 43.7 PERCENT COLLECTED WHEN WE INCLUDE ALL OF OUR TOURNAMENT FEES AND GRANT DOLLARS.
SPENDING AGAIN AS ONE TARGET AT 48.2 PERCENT.
WE ARE RUNNING JUST UNDER WHAT WE'VE COLLECTED AND REVENUE.
[01:00:04]
THAT IS LARGELY DRIVEN BY THE $100,000 CONTRIBUTION THAT THE BOARD MADE FOR THE FIRE AND EMS MUSEUM TO THE REGIONAL HERITAGE CENTER.SIMILAR STORY WE'RE ABOUT 42.2 PERCENT COLLECTED.
BUT WE DO ACCRUE TWO MONTHS OF COLLECTIONS, JULY AND AUGUST, GO BACK TO THE PRECEDING YEAR.
REALLY ONLY WHAT IS IN HERE IS FIVE MONTHS WORTH OF COLLECTIONS.
WE ARE ON TARGET VERY SIMILAR TO PERCENTAGE COLLECTIONS FROM THE PRIOR FISCAL YEAR.
WE ARE ACTUALLY RUNNING A SURPLUS OF REVENUES OVER EXPENDITURES WITHIN THE ECONOMIC DEVELOPMENT FUND.
OUR MEALS TAX REVENUE IS HEALTHY.
CASH PROFFERS NO SIGNIFICANT CHANGE SINCE YOUR LAST QUARTERLY REPORT, WE HAVE A BALANCE OF JUST UNDER 139,000 AND THE PROFFER FUND.
AGAIN, BASED ON THE DISTRIBUTION THERE, YOU SEE IT THERE THE BOARD ALWAYS HAS AS ITS OPTION AVAILABILITY TO USE THESE PROFFER FUNDS FOR CAPITAL PROJECTS RELATED TO THOSE VARIOUS CATEGORIES.
THE RED FLEX PROGRAM, WE HAD NO COLLECTIONS IN THIS LAST QUARTER.
WE COLLECTED $2,165 BY SEPTEMBER 30TH AND THAT REMAINS UNCHANGED.
AGAIN, THIS IS LESS ABOUT MONEY AND MORE ABOUT STUDENT'S SAFETY.
WE DO TRANSFER THOSE FUNDS TO THE CIP FUND, THE SCHOOL BUS ACCOUNT CODE.
THE HEALTH INSURANCE FUND BALANCE AS OF DECEMBER 31ST WAS 1.65 MILLION.
THIS IS A DECREASE FROM WHERE WE WERE THE SAME TIME LAST YEAR.
AGAIN, TWO YEARS AGO WE HAD A SURPLUS OF OVER THREE MILLION.
FY22 PREMIUMS OVERALL WERE LESS THAN THE CLAIMS THAT WERE PAID OUT.
I REPORTED THAT TO YOU LAST QUARTER, AND THE SCHOOL DIVISION OF COURSE HAS TRANSITIONED TO THE LOCAL CHOICE OF FULLY INSURED OR STATEWIDE POOL PROGRAM EFFECTIVE JULY 1.
BUT WE DO HAVE A RUN-OFF OR A BILLING LAG STILL PAYING A SMALL AMOUNT OF CLAIMS. AS OF DECEMBER 31ST FOR THIS FISCAL YEAR, CLAIM SUCCEEDED CONTRIBUTIONS BY 155,000.
THE SCHOOL REPRESENTS $446,000 DEFICIT AND THE COUNTY WAS RUNNING A LITTLE OVER 291 SURPLUS.
CUMULATIVE BALANCES AS OF DECEMBER 31ST.
THE SCHOOL DEFICIT IS AT 563 BUT YOU WILL HEAR LATER THIS EVENING THEIR CARRYOVER REQUEST INCLUDES A REQUEST TO TRANSFER OR APPROPRIATE 386,000 TO THE HEALTH INSURANCE FUND AND THAT WOULD LEAVE A REMAINING DEFICIT OF 177,000.
BUT I WILL TELL YOU THE BALANCE WILL CHANGE BECAUSE OF SOME PHARMACY REBATES.
THAT A NUMBER MAY ACTUALLY DROP THAT REMAINING DEFICIT.
LOOKING AHEAD, OUR AUDIT REPORT OR ANNUAL COMPREHENSIVE FINANCIAL REPORT WAS COMPLETED ON TIME AND THE BOARD DID RECEIVE THAT REPORT ON DECEMBER 13TH.
WE'RE IN THE THROES OF FY 2024 BUDGET DEVELOPMENT, WE'RE MEETING WITH DEPARTMENT HEADS AND LOOKING AT THEIR REQUESTS.
AS WE ENTER QUARTER 3 WE WILL BE MONITORING REVENUES AND EXPENDITURES AND IN PARTICULAR, OUR FAVORITE TOO ARE CHILDREN'S SERVICES ACT AND JAIL WERE ACTUALLY DOWN BOTH IN CENSUS AND COST.
WE THINK WE WILL ACTUALLY RUN UNDER BUDGET WITH OUR RIVERSIDE REGIONAL JAIL CONTRIBUTION THIS YEAR.
HAPPY TO ANSWER ANY QUESTIONS THAT YOU MAY HAVE.
>> VERY GOOD. I LIKE TO HEAR THAT ABOUT TO JAIL. YEAH. THANK YOU.
>> NEXT WE HAVE OUR OTHER DEPUTY COUNTY OF AUSTRALIA, MS. WALTON.
>> GOOD EVENING MR. CHAIRMAN, MEMBERS OF THE BOARD, MR. WINTON, MR. STOKE. THIS EVENING I'D LIKE TO CALL YOUR ATTENTION TO TAB 11 IN YOUR BOOKS WHICH IS A COPY OF YOUR IMPLEMENTATION PLAN FOR THE STRATEGIC PLAN.
TONIGHT WE ARE LOOKING TO GIVE YOU A QUARTERLY UPDATE.
THE PLAN WAS ADOPTED IN SEPTEMBER OF 2022.
[01:05:04]
THE STRATEGIC PLAN HAS FOUR IDENTIFIED PRIORITIES IN THE PLAN.THOSE FOUR PRIORITIES ARE INFRASTRUCTURE, ECONOMIC DEVELOPMENT AND PROSPERITY, LAND USE AND DEVELOPMENT, AND GOOD GOVERNANCE.
UNDER THOSE STRATEGIC PRIORITIES, AN IMPLEMENTATION PLAN WAS DEVELOPED AND THAT IS THE PLAN THAT'S IN YOUR BOOK.
IT CONSISTS OF ABOUT 37 PAGES AND 18 STRATEGIC GOALS UNDER EACH OF THESE FOUR PRIORITIES.
EACH OF THOSE 18 GOALS HAVE ACTION PLANS, TIMEFRAMES, AND MEASURABLE RESULTS.
EACH OF THOSE ACTION PLANS HAVE A TEAM OF STAFF MEMBERS ASSIGNED FOR IMPLEMENTATION OF THE GOAL OVER THE FIVE-YEAR PERIOD.
QUARTERLY UPDATES WILL BE GIVEN AND THIS IS OUR FIRST ONE.
DURING THIS FIVE YEAR PERIOD, WE ARE GOING TO COORDINATE THOSE WITH YOUR FINANCIAL UPDATE FROM MS. JEWELRY. JEWELRY, YOU'LL BE SEEING BOTH OF US EACH QUARTER.
UNDER THE FIRST PRIORITY WHICH WAS INFRASTRUCTURE THROUGHOUT THE COUNTY AND THOSE GOALS WERE IDENTIFIED NUMBERS ONE THROUGH SEVEN.
I HAVE COMBINED SOME OF THESE TOGETHER FOR EASE OF PRESENTATION BUT THE INFORMATION IN YOUR PACKET HAS THE COMPLETE ACTION PLAN FOR EACH GOAL AS THEY ARE NUMBERED ONE THROUGH SEVEN.
GOALS ONE THROUGH FOUR DEAL WITH THE INFRASTRUCTURE OF OUR UTILITIES DEPARTMENT AND IDENTIFIED AN IMPLEMENTATION OF ADEQUATE WATER AND SEWER SYSTEMS TO MEET THE NEEDS OF BUSINESS AND RESIDENTIAL CUSTOMERS WITHIN THE PRINCE GEORGE PLANNING AREA.
THE GOAL IS BY 2028 WE'RE TO INCREASE THE PERCENTAGES OF AVAILABLE BUSINESSES AND RESIDENCES BY THOSE PERCENTAGES YOU SEE THERE.
THE UTILITIES DEPARTMENT HAS ALSO PROVIDED US WITH THE CURRENT NUMBERS OF CONNECTIONS IN THIS AREA.
THE ACTION PLAN INCLUDES THE UTILITY'S MASTER PLAN UPDATE WHICH WILL ESTABLISH A NEW UTILITY SERVICE AREA WITHIN THE PLANNING AREA AND THEY ARE ANTICIPATING COMPLETION OF THE NEW MASTER PLAN BY JANUARY OF 2024.
THE SOUTHPOINT BUSINESS PARK FORCE MAIN REALIGNMENT PROJECT IS UNDER DESIGN AND CONSTRUCTION IS EXPECTED TO BEGIN IN FEBRUARY WITH THE COMPLETION IN SEPTEMBER OF THIS YEAR.
THE BLACKWATER SWAMP REGIONAL PUMP STATION, THE DESIGN IS STARTING IN JANUARY OF THIS YEAR AND ANTICIPATED CONSTRUCTION BY OCTOBER OF 2026.
CONTINUING WITH THE GOALS, ONE THROUGH FOUR THROUGH THE UTILITIES DEPARTMENT, SOME OF THE ACTION ITEMS REQUIRED FOR THESE GOALS ON THE WATER SIDE IS AGAIN THE MASTER PLAN UPDATE.
THE RIVER ROAD TAKEN BOOSTER STATION AND THE DESIGN ON THAT IS 90 PERCENT COMPLETE WITH A CONSTRUCTION COMPLETION ANTICIPATED FOR APRIL OF 2025.
THE TEMPO AVENUE WATERLINE AND THE RIVER CROSSING, AGAIN, DESIGN IS AT 90 PERCENT AND LOOKING AT COMPLETION OF THAT PROJECT IN JUNE OF 2024.
LAST FEW ITEMS AS UPDATES FOR THESE GOALS INCLUDE THE ROUTE 156 TANK AND BOOSTER STATION.
PRELIMINARY ENGINEERING STARTED IN NOVEMBER OF LAST YEAR.
HOWEVER, FUNDING HAS NOT BEEN IDENTIFIED FOR CONSTRUCTION OF THIS PROJECT YET.
THE SURFACE WATER TREATMENT PLANT, THE WITHDRAWAL PERMIT WAS ISSUED IN DECEMBER.
THE PER REPORT WAS STARTED IN NOVEMBER.
THIS IS ANOTHER ONE THAT FUNDING HAS NOT BEEN IDENTIFIED YET FOR CONSTRUCTION OR DESIGN.
UNDER INFRASTRUCTURE, ALSO WAS INCLUDED CONSISTENT HIGH-SPEED INTERNET CONNECTIONS FOR OUR CITIZENS.
THE ACTION ITEM WAS IDENTIFIED AS BUILDING ON THE PROGRESS THAT HAS ALREADY BEEN MADE BY DECEMBER 31ST,
[01:10:03]
2025, THAT 90 PERCENT OF PRINCE GEORGE COUNTY RESIDENTS WILL HAVE ACCESS TO CONSISTENT HIGH-SPEED INTERNET.THE UPDATE WITH RURALBAND AND THE COUNTY WORKING TOGETHER HAVE ESTIMATED THAT THERE'S STILL 2,685 UNITS AND 160 ROAD MILES LEFT TO COMPLETE OUR NETWORK TO PROVIDE 90 PERCENT CONNECTIONS TO THE INTERNET.
THEY'VE IDENTIFIED THE COST AT AROUND 6 MILLION OVER AN 18-24 MONTH PROJECT.
THE COUNTY INTENDS TO CONTINUE WORKING WITH THE CO-OP, ALSO OTHER OPTIONS SUCH AS APPLY FOR GRANT FUNDING FROM AGENCIES SUCH AS DHCD'S VIRGINIA TELECOMMUNICATIONS INITIATIVE, AS WELL AS SOME LOCAL CHARITIES LIKE THE CAMERON FOUNDATION AND THE JOHN RANDOLPH FOUNDATION.
STRATEGIC GOAL 6 WAS INCREASED ACCESS TO TRASH OR WASTE DISPOSAL THROUGHOUT THE COUNTY.
THE ACTION WAS TO BY MARCH 31ST, 2024, THE COMMUNITY WILL EXPERIENCE INCREASED ACCESS TO TRASH DISPOSAL THROUGH THE ADDITION OF ONE DROP-OFF STATION.
AS YOU ARE AWARE, MR. SIMMONS HAS BEEN WORKING WITH YOU ON LOCATING THAT NEW DROP-OFF STATION AT THE YANCEY PROPERTY.
THE OPTIONS WERE REVIEWED WITH YOU AND THE ONE LOCATION WAS DECIDED UPON AND THEY'RE CURRENTLY AWAITING THE FINAL CONCEPTUAL PLANS FROM THE ARCHITECT.
A TRASH DISPOSAL SITE WOULD NEED A SPECIAL EXCEPTION FOR THE ZONING ON THAT PROPERTY.
MR. SIMMONS HAS TALKED WITH PLANNING AND ZONING ABOUT THAT PROCESS AND IS STARTING THAT.
HIS GOAL IS TO GO THROUGH THOSE STAGES OF THE PROJECT AND PUT IT OUT TO BID BY AUGUST OF THIS YEAR.
STRATEGIC GOAL NUMBER 7 IS DECISION REGARDING A NO-COST TRASH DISPOSAL OPTION FOR THE COUNTY CITIZENS.
BY DECEMBER OF 2023 TO COMPLETE A FEASIBILITY STUDY AND A COST, BENEFIT ANALYSIS, THAT THE COUNTY WILL MAKE A DECISION REGARDING THE POSSIBILITY OF IMPLEMENTING A NO-COST TRASH DISPOSAL OPTION.
STAFF IS RESEARCHING HOW OTHER LOCALITIES FUND OR PROVIDE NO-COST.
WHAT DOES THAT LOOK LIKE IS THAT THEY PICK UP SERVICES AS A DROP-OFF LOCATION.
MR. SIMMONS HAS INDICATED THAT THEY'RE WORKING WITH RESOURCES TO OBTAIN INFORMATION ON THE FEASIBILITY STUDY AND HOPE TO PROVIDE THAT TO THE BOARD BY JUNE OF 2023.
FUNDING THAT WOULD BE NECESSARY FOR THIS INITIATIVE HAS NOT BEEN IDENTIFIED YET, BUT AGAIN, NEED THE COST, BENEFIT ANALYSIS IN ORDER TO MAKE A DECISION ON THAT.
THE NEXT STRATEGIC PRIORITY WAS ECONOMIC DEVELOPMENT AND PROSPERITY.
THIS ENCOMPASSES GOALS 8-13 IN YOUR PACKET.
GOAL 8 IS EXIT 45 RENOVATION AND DEVELOPMENT, WATER AND SEWER.
THE ACTION THERE IS BY FEBRUARY OF 2025, THE BEGINNING STEPS OF THE EXIT 45 RENOVATION THROUGH WATER AND SEWER IMPROVEMENTS THERE.
THE UPDATE PROVIDED BY THE UTILITIES DEPARTMENT IS THAT THE NEW WELL AT EXIT 45, THEY HAVE GOTTEN THE ESTIMATED COST AND THEY HAVE LOOKED AT THE FINANCING OPTIONS, AND WHAT THAT WOULD AMOUNT TO AS THE ANNUAL DEBT SERVICE WOULD BE 135,000 PER YEAR.
TOURISM IS ASSISTING WITH THOSE COSTS AND HAS PLACED 135,000 IN THE FY24 BUDGET TO TRANSFER.
GOAL 9, AGAIN AT EXIT 45 TO DEVELOP THE COUNTY OWNED SITE FOR A GROCERY STORE AND OR SIT-DOWN RESTAURANT.
BY 2026, THE COMMUNITY WILL EXPERIENCE A GROCERY STORE AND SIT-DOWN RESTAURANT AS PART OF THE EXIT 45 RENOVATION DEVELOPMENT.
UPDATE FROM STAFF IS THAT THEY HAVE TO COMPLETE MARKET DEMAND STUDIES,
[01:15:04]
IN NOVEMBER, SUBMITTED A GRANT APPLICATION FOR AN EXIT 45 MASTER PLAN THAT THE BOARD APPROVED THAT APPLICATION.THE MASTER PLAN WILL HELP ESTABLISH WHAT IS THE HIGHEST AND BEST USE OF THE PROPERTIES IN THAT AREA AND WHAT THE MARKET MAY SUSTAIN THERE.
UNDER THE MARKETING PRIORITIES FOR THIS ACTION PLAN FOR GOAL 9 IS THAT OUR DIRECTOR DID ATTEND ICSE IN NEW YORK TRADE SHOW, AND HELD 40 MEETINGS WITH DIFFERENT VENDORS AND COMPANIES.
IN THOSE MEETINGS, THERE WAS FIVE GROCERIES THAT DID SPEAK AND ALL STATING THAT EXIT 45 TENDS TO LACK A POPULATION-BASED NEEDED FOR THEIR PARTICULAR CHAINS TO LOOK INTO A SITE THERE.
OF THE SEVEN FOOD AND BEVERAGE COMPANIES SOME WERE INTERESTED, BUT THE POPULATION IN THE AREA WAS A FACTOR TOO IN THEIR DECISIONS.
BUT WE ARE CONTINUING TO WORK ON THIS AND THEY'RE IN YOUR PACKET.
YOU'LL SEE A LIST OF STRATEGIES THAT WE'LL CONTINUE TO WORK ON THROUGHOUT THE LENGTH OF THIS PLAN.
>> ONCE THEY BUILD IT THEY WILL COME AS PROBABLY.
>> I BELIEVE MOST OF THOSE CHAINS HAVE STANDARD PLANS.
I'M NOT SURE HOW YOU WOULD DO A GENERIC ONE THAT SOMEONE COULD COME INTO.
>> BECAUSE ABOUT EVERY FOOD CHAIN ALWAYS GOT A STANDARD.
>> YEAH. UNDER STRATEGIC GOAL NUMBER 10, IS THE WATER AND SEWER CAPACITY IN THE PRINCE GEORGE INDUSTRIAL AREA.
BY 2024 TO HAVE SOME SHORT-TERM WATER AND SEWER CAPACITY AVAILABLE IN THE INDUSTRIAL PARK.
AS WE WENT THROUGH EARLIER ON THE WATER AND SEWER UPDATES, OF THE FOUR PLANNED CAPITAL WATER IMPROVEMENT PROJECTS AND THE ONE SEWER PROJECT, ALL ARE EITHER UNDER PER, WHICH IS PRELIMINARY ENGINEER REPORTS, OR DESIGN CONTRACTS OR CONSTRUCTION CONTRACTS.
FUNDING SOURCES HOWEVER, FOR THE TWO THAT WE SPOKE ABOUT EARLIER ARE STILL NEEDED TO BE DETERMINED.
STRATEGIC GOALS 11-13 DEAL WITH INCREASING OUR BUSINESSES IN THE INDUSTRIAL AREA.
IT GAVE SPECIFIC TIMEFRAMES TO ATTRACT AND LOCATE THREE NEW BUSINESSES FOR TWO OF THE MILESTONES AND FOUR NEW BUSINESSES FOR THE LAST MILESTONE.
AN UPDATE ON THAT IS THAT TWO HAVE A LOCATED, AS YOU CAN SEE IN LATE LAST YEAR WE HAD THE SAM'S CLUB DISTRIBUTION CENTER AND THE WORLDWIDE RETAIL SOLUTIONS, BOTH LOCATE IN THE BUSINESS PART.
SOME OF THE OTHER ITEMS LISTED ON THE ACTION PLAN THAT STAFF IS WORKING ON, IS LOOKING INTO UPDATING OUR ENTERPRISE ZONE PLACEMENT AND INCENTIVES AND TO CONTINUE TO WORK WITH THE VIRGINIA ECONOMIC DEVELOPMENT PARTNERSHIP AND VIRGINIA'S GATEWAY REGION TO MARKET OUR SITES AND ATTRACT BUSINESSES TO OUR LOCATIONS THAT ARE AVAILABLE.
THE NEXT PRIORITY IDENTIFIED WAS LAND USE AND DEVELOPMENT.
THIS IS STRATEGIC GOAL NUMBER 14.
THE UPDATE OF LAND-USE ORDINANCES.
THE GOAL WAS BY DECEMBER 31, 2023 IN A WAY THAT PRESERVES THE RULE, WAY OF LIFE DIRECTS THE MAJORITY OF GROWTH TO THE PRINCE GEORGE PLANNING AREA.
COUNTY WILL REVISIT AND UPDATE ITS LAND-USE ORDINANCES.
THEY UPDATE THIS TEAM HAS IDENTIFIED 50 TO 60 ORDINANCE TEXT REVISIONS THAT ARE NEEDED TO UPDATE, MODERNIZE, AND/OR IMPROVE OUR LAND USE DEVELOPMENT ORDINANCES IN ORDER TO ACHIEVE OUR GOALS.
GIVEN THAT LARGE NUMBER AND SOME STAFFING, RESOURCE SHORTAGES WE HAVE EXPERIENCED, IT IS OUR RECOMMENDATION THAT IN CONJUNCTION WITH THE COMPREHENSIVE PLAN UPDATE ALREADY SCHEDULED FOR THIS YEAR, THAT THE CONSULTANTS ALSO HELP US DEVELOP THE LAND USE REVISIONS FOR YOUR CONSIDERATION.
[01:20:03]
A LOT OF THESE LAND USE REVISIONS WILL BE TIED DIRECTLY TO YOUR COMPLAIN UPDATE.THEY BOTH SHOULD REFLECT THE SAME GOALS OF THE COUNTY IN RELATION TO GROWTH IN RURAL AREAS.
THE TEAM FEELS LIKE THIS IS A VERY GOOD FIT, AND CAN BE DONE AT THE SAME TIME AND WITH THE SAME COMMUNITY INPUT WILL HAVE THE SAME DESIRED EFFECTS ON THE LONG-TERM GROWTH FOR THE COUNTY.
CONTINUING WITH THAT, THE FUNDING FOR THE PROFESSIONAL SERVICES HAS BEEN REQUESTED IN THE FY24 PLANNING DIVISION BUDGET.
IF APPROVED, THE PROPOSED SCHEDULE WOULD INCLUDE THE RFP ISSUED, A CONTRACT AWARD IN JULY AND A DRAFT PLAN AND ORDINANCES BY THE END OF 2023 AND FINALS BY THE END OF THE QUARTER IN 2024.
THE NEXT PRIORITY IS GOOD GOVERNANCE, AND THIS COVERS THE LAST GROUP OF STRATEGIC GOALS, 15-18. WE'RE ALMOST THERE.
THE GOAL 15 WAS THE ORGANIZATIONAL ASSESSMENT OF STRUCTURE AND SERVICE DELIVERY CAPACITY.
BY THE END OF JANUARY 23 OR FEBRUARY 23 AT THE LATEST TO ENSURE THAT THE PRINCE GEORGE COUNTY GOVERNMENT IS ABLE TO CONTINUE TO DELIVER QUALITY SERVICES TO OUR COMMUNITY, AN ASSESSMENT OF THE ORGANIZATIONAL STRUCTURE AND SERVICE DELIVERY, CAPACITY WILL BE COMPLETED.
AS YOU ARE AWARE, WE ARE IN THE THROES OF THAT WITH OUR CONSULTING FIRM MANAGING RESULTS.
THEY WILL BE HERE AT YOUR WORK SESSION ON FEBRUARY 22 TO PRESENT TO YOU THE RESULTS OF THEIR STUDY AS WELL AS THEIR RECOMMENDATIONS.
AS YOU RECALL, PHASE 1 INCLUDED THE FIRST GROUP OF DEPARTMENTS, AS WELL AS THE ORGANIZATIONAL STUDY.
PHASE 2 WILL BE BUDGETED FOR FISCAL YEAR '24 AND HOPEFULLY CONDUCTED DURING THE SUMMER FALL OF 2023 AND COMPLETED BY NOVEMBER OF '23.
GOAL 16 WAS THE PUBLIC INFORMATION OFFICER RESOURCE WITH A GOAL OF HAVING THIS BY OCTOBER 1 OF 2022.
AS YOU ARE AWARE, WE DID COMPLETE THAT.
MS. JACKIE LIPFORD STARTED ON OCTOBER 1ST.
SHE HAS BEEN WORKING VERY HARD ON WEBSITE IMPROVEMENTS, UNIFORMITY BETWEEN OUR PAGES.
SHE HAS BEEN DOING AN EXCELLENT JOB ON THE SOCIAL MEDIA MANAGEMENT AND MESSAGING.
WE ARE GETTING MORE AIRTIME ON LOCAL TV STATIONS.
WE ARE GIVING A CONSISTENT MESSAGE THROUGH OUR SOCIAL MEDIA PLATFORMS. SHE IS ASSISTING WITH STYLE GUIDES, SO THAT DEPARTMENTS THAT DO PRODUCE SIMILAR TYPE OF INFORMATION HAVE A CLEAR GUIDE TO GO BY AND THAT WERE CONSISTENT WITH THAT.
SHE'S BEEN WORKING ON COMMUNITY OUTREACH.
SHE HAS DONE HELP WITH PUBLICATIONS OF THINGS LIKE THE FIRE HANDBOOK PRODUCED BY OUR FIRE AND EMS DEPARTMENT FOR RESIDENTS USE.
SHE IS ALSO THE LEAD FOR OUR GOAL ON NUMBER 17, WHICH IS COMMUNITY AND CITIZENS INQUIRIES RECEIVE A RESPONSE WITHIN 24 HOURS.
MS. LIPFORD IS SET UP ON A PUBLIC INFORMATION OFFICE PAGE THAT INCLUDES LANGUAGE ABOUT OUR RESPONSE GOAL AND THAT THE PIO CAN FIELD CITIZENS CALLS, CONCERNS AND QUESTIONS AND FACILITATE THAT 24 HOUR RESPONSE.
SHE HAS WORKED WITH IT TO UPDATE OUR CONTACT US PAGE WITH CORRECTED PHONE NUMBERS AND LINKS TO DEPARTMENT PAGES.
SHE HAS ALSO CHECKED EACH DEPARTMENT PAGE TO ENSURE THAT THERE WAS A CONTACT PHONE NUMBER ON THE PAGE AND VERIFIED THE PUBLIC COMMENTS SUBMISSIONS RECEIVE AN AUTOMATIC E-MAIL REPLY TO INDICATE THAT THEIR COMMENTS HAVE BEEN RECEIVED.
THE TEAM IS WORKING ON SOME OTHER ITEMS THAT ARE LISTED IN YOUR ACTION PLAN IN YOUR PACKET,
[01:25:02]
INCLUDING A CHECKLIST FOR UNEXPECTED CLOSURES AND A DEPARTMENT CHEAT SHEET, WHICH IS TO ASSIST EMPLOYEES IN VARIOUS DEPARTMENTS WITH ADDRESSING CALLS OR CITIZENS THAT MAY DEAL WITH SOMETHING NOT IN THEIR DEPARTMENT, BUT THIS CHEAT SHEET CAN HELP SEND THEM TO THE RIGHT DEPARTMENT SO THAT WE CAN GET THAT CALL DIRECTED TO THE RIGHT RESOURCE.SIMILAR TO IF YOUR QUESTION CONCERNS MY CAR BILL.
THIS CHEAT SHEET WOULD LET ANY STAFF MEMBER KNOW WHERE THAT QUESTION SHOULD GO TO.
MS. LIPFORD'S GOAL IS TO HAVE THAT DONE BY THE END OF THE FIRST QUARTER OF 2023.
STRATEGIC GOAL 18, CUSTOMER-FOCUSED AND PERFORMANCE DRIVEN ORGANIZATION.
THIS GOAL WAS DEFINED AS AN ONGOING BASIS.
THE PRINCE GEORGE COUNTY GOVERNMENT IS COMMITTED TO BEING A CUSTOMER-FOCUSED AND PERFORMANCE-DRIVEN ORGANIZATION.
GIVEN THAT THIS TEAM IS ONE OF OUR LARGEST TEAMS, WE HAVE A LOT OF REPRESENTATION OF VARIOUS AGENCIES AND DEPARTMENTS.
THE UPDATE FROM THIS TEAM IS THAT WE ARE SHIFTING OUR DEPARTMENT ANNUAL REPORTS TO A FISCAL YEAR REPORT.
THE FORMAT AND CONTENT WILL BE CONSISTENT FOR ALL DEPARTMENTS.
A VERY CONSISTENT, UNIFORM, EASY TO READ ANNUAL REPORT THAT IS TIED TO YOUR FISCAL YEAR AND YOUR BUDGETING AND YOUR RESULTS ARE SHOWN FROM YOUR BUDGET TO YOUR PERFORMANCE.
A COUNTY ANNUAL REPORT WILL BE PREPARED THAT WILL FOCUS ON THE APPROVED STRATEGIC PLAN, INCLUDING A STATUS UPDATE ON STRATEGIC GOALS.
THAT IS SOMETHING THAT I'M WORKING ON.
ONCE WE PRESENT THE UPDATES ON THE QUARTERLY BASIS, ESPECIALLY THIS ONE, WE'RE LOOKING TO DO THIS THE FIRST OF EACH YEAR AND WILL BE GETTING THAT READY FOR YOU SHORTLY.
UPDATES CONTINUED FOR 18 RFP WILL BE ISSUED ON OR AROUND JULY OF 2023 FOR THE FIRST PHASE OF DEVELOPING DEPARTMENT IN UNIT STRATEGIC PLANS.
THIS WAS IDENTIFIED BY THE TEAM AS SOMETHING THAT WE NEEDED TO DO AS A WHOLE.
THE COUNTY STRATEGIC PLAN NEEDS TO BE SUPPLEMENTED BY YOUR DEPARTMENT'S STRATEGIC PLAN.
IT WAS DISCOVERED THAT MOST DEPARTMENTS WE DON'T HAVE STRATEGIC PLANS.
THE FIRST SERIES OF DEPARTMENT UNIT STRATEGIC PLANS WOULD BE BUDGETED AND COMPLETED IN FISCAL YEAR 2024 AND TARGETED COMPLETION DATE FOR ALL DEPARTMENTS IS FISCAL YEAR 2027.
THAT COMPLETES THE UPDATES FROM THE TEAMS. I'D BE HAPPY TO ANSWER ANY QUESTIONS.
OR IF YOU NEED ANY FURTHER INFORMATION I CAN GET WITH THE TEAMS AND GET THAT BACK TO YOU.
>> SOUNDS LIKE A LOT OF HARD WORK, BEEN VERY [INAUDIBLE].
>> VERY IMPRESSED WITH WHAT THEY HAVE ACCOMPLISHED IN THEIR FIRST THREE MONTHS.
>> NEXT WE HAVE ON THE AGENDA ONE POSTPONED ITEM,
[POSTPONED ITEMS]
T1, RESOLUTION ADOPTION OF THE 23 BOARD OF SUPERVISORS BYLAWS, RULES, AND PROCEDURES.MR. WHITTEN HAS SEND IT OUT TO ALL OF US TO REVIEW AND WILL TALK TO US ABOUT NOW.
>> YES, MR. CHAIRMAN, MEMBERS OF THE BOARD, MR. STOKE. I'LL GO OVER THE ADDITIONAL CHANGES THAT HAVE BEEN PROPOSED FOR THE BYLAWS.
THE FIRST CHANGE IS IN SECTION 1A WHICH WOULD STATE THAT THE ORGANIZATIONAL MEETING SHALL BE THE FIRST BUSINESS DAY OF THE CALENDAR YEAR.
SAY, FOR INSTANCE, NEXT YEAR, THAT'D BE JANUARY 2ND.
THIS SECTION ADDRESSES WHEN A BOARD MEMBER MEETS WITH THE COUNTY ATTORNEY, I WOULD NOTIFY THE REST OF THE BOARD OF THE SUBSTANCE OF THAT MEETING BY EMAIL.
THE OTHER CHANGES I DEAL WITH, THERE WAS A CHANGE IN THE VIRGINIA CODE WITH THE CODE SECTIONS.
SECTION 2.2-3708.2 ACTUALLY BECAME 2.2-3708.3.
[01:30:04]
THEY SPLIT UP THE TWO CODE SECTIONS, PARTICIPATING BY ELECTRONIC COMMUNICATION MEANS AND THEN HAVING A MEETING DURING A DECLARED STATE OF EMERGENCY.IN THE BYLAWS, WE ACTUALLY SPLIT UP THOSE TWO CODE SECTIONS AND MADE IT CLEAR.
WHEN IT'S AN EMERGENCY MEETING DURING A STATE OF EMERGENCY, THE PROVISIONS OF THE SECTION ARE ONLY APPLICABLE FOR THE DURATION OF THE EMERGENCY.
WERE THERE ANY QUESTIONS OR ANY OTHER PROPOSED CHANGES TO THE BYLAWS?
>> ANYBODY HAVE ANY QUESTIONS? I DON'T THINK ANYBODY HAS ANY.
[NOISE] IN THE EVENT THAT MR. BROWN HAS ANY QUESTIONS, YOU CAN ALWAYS BRING IT BACK UP.
BUT AT THIS POINT, I DON'T THINK ANYBODY HAS ANY QUESTIONS.
YOU'VE ADDRESSED THE QUESTIONS THAT WERE ASKED.
>> OKAY. [BACKGROUND] THERE'S A RESOLUTION IN THE PACKET.
>> IT'S A RESOLUTION, THEN ENTERTAIN A MOTION ON THE RESOLUTION.
>> ANY QUESTIONS? HEARING NONE, CALL THE ROLL, PLEASE.
>> YES. AN ORDER OF BUSINESS A1 RESOLUTION TO CHANGE TO FY 2022-2023.
[ORDER OF BUSINESS]
A POSITION CHART CHANGE IN PART-TIME ASSISTANT COMMONWEALTH ATTORNEY TO FULL-TIME FOR FY 22/23 BUDGET AMENDMENT COST 25,000.WE HAVE MS. HART HERE TO TALK TO US.
>> [LAUGHTER] GOOD EVENING, CHAIRMAN HUNTER, MEMBERS OF THE BOARD, MR. STOKE, MR. WHITTEN.
ON JANUARY THE 10TH, MS. FIERRO, OUR COMMONWEALTH ATTORNEY, CAME BEFORE YOU AND GAVE A REPORT REGARDING THE PART-TIME VACANCY AND HER DESIRE TO RECLASSIFY THAT FROM A PART-TIME REGULAR POSITION TO FULL-TIME FOR FY2023.
THIS RECLASSIFICATION OF THE POSITION WILL ASSIST WITH INCREASED CASELOAD BY THE INCREASED NUMBER OF JURY TRIALS.
THE COMP BOARD FUNDING IS CURRENTLY ONLY FOR A PART-TIME POSITION AND WE DO NOT EXPECT THAT THE COMP BOARD WOULD CHANGE THE POSITION TO FULL-TIME.
HOWEVER, MS. FIERRO WILL BE MAKING THAT REQUEST IF YOU DO APPROVE THE RECLASSIFICATION.
ESTIMATED FISCAL IMPACT FOR FY23 WOULD BE $25,806, INCLUDING BENEFITS, AND THAT'S IF IT'S FILLED BY FEBRUARY 1ST, WHICH OBVIOUSLY, IT WILL NOT BE FILLED THAT QUICKLY.
THIS AMOUNT WOULD COME FROM GENERAL FUND CONTINGENCY.
THEN IN FY24, THE IMPACT WOULD BE ABOUT $81,000 NET OF SALARY OR ANY BENEFIT INCREASES.
THERE'S A RESOLUTION INCLUDED IN YOUR PACKET, AND WE'RE HAPPY TO ANSWER ANY QUESTIONS.
>> HEARING NONE, ENTERTAIN A MOTION ON THE RESOLUTION.
>> MR. CHAIRMAN, I MOVE THAT WE APPROVE THIS RESOLUTION.
>> MOTION AND A SECOND. ANY QUESTIONS? HEARING NONE, CALL THE ROLL, PLEASE.
>> THANK YOU-ALL. THANK YOU, MS. HART.
NEXT, WE HAVE AWARD OF A CONTRACT FOR ENGINEERING SERVICES. WELCOME.
>> THANK YOU. GOOD EVENING, CHAIRMAN HUNTER, MEMBERS OF THE BOARD, MR. STOKE, MR. WHITTEN.
THE PRINCE GEORGE COUNTY DEPARTMENT OF UTILITIES DESIRES TO UPDATE THE WATER AND WASTEWATER MASTER PLAN THAT WAS LAST UPDATED IN JANUARY OF 2016.
THE MASTER PLAN WILL IDENTIFY IMPROVEMENTS NEEDED FOR GROWTH, CAPACITY, AND RELIABILITY OF BOTH THE WATER DISTRIBUTION AND WASTEWATER COLLECTION AND CONVEYANCE SYSTEMS TO MEET THE DEMAND PROJECTIONS THROUGH THE 20-YEAR PLANNING PERIOD THAT WILL START IN FY2025 AND END IN FY2045.
IMPROVEMENTS RECOMMENDED FOR CAPACITY AND RELIABILITY WILL BE USED TO DEVELOP THE DEPARTMENT'S CAPITAL IMPROVEMENT PLAN, WHILE IMPROVEMENTS NEEDED FOR GROWTH ARE INTENDED TO BE BUILT BY DEVELOPERS.
THE COUNTY HAS RECEIVED A PROPOSAL FROM DEWBERRY TO PROVIDE ENGINEERING SERVICES TO UPDATE THE WATER AND WASTEWATER MASTER PLAN FOR $190,025.
THIS PROJECT WILL BE COMPLETED UTILIZING THE ANNUAL ENGINEERING SERVICES CONTRACT.
INDIVIDUAL AWARDS FOR SPECIFIC PROJECTS IN EXCESS OF $50,000 REQUIRE BOARD APPROVAL.
[01:35:05]
THE APPROPRIATED BUDGET WITHIN THE UTILITY CIP FUND WILL COVER THE COST OF THESE SERVICES AND NO ADDITIONAL APPROPRIATION IS REQUIRED.STAFF RECOMMENDS AN AWARD FOR THE ENGINEERING SERVICES TO PREPARE THE UTILITY MASTER PLAN PROJECT TO DEWBERRY FOR $190,025.
>> ANY QUESTIONS FOR MS. SLOTKIN? THANK YOU FOR THE PRESENTATION, MA'AM.
>> HAVE A MOTION AND A SECOND?
>> WE HAVE A MOTION AND A SECOND.
ANY QUESTIONS? HEARING NONE, CALL THE ROLL.
>> [NOISE] NEXT ERASER IS A BUDGET AMENDMENT FOR THE APPROPRIATION OF $386,031.82 FOR THE SCHOOL DIVISION CARRYOVER FUNDS.
>> GOOD EVENING AGAIN, MR. CHAIRMAN AND BOARD MEMBERS.
BEHIND TAB 15 IN YOUR NOTEBOOKS, THERE IS AN ISSUE AND ANALYSIS WHERE THE SCHOOL BOARD MAKES A REQUEST FOR ITS FY22 CARRYOVER FUNDS, AS THEY'RE COMMONLY REFERRED.
REVENUES FOR FY22, ACTUAL REVENUES EXCEEDED EXPENDITURES BY 949,000 NET OF PURCHASE ORDER RE-APPROPRIATIONS.
THE AVAILABLE AMOUNT FOR CARRYOVER WAS $762,340.67.
THE SCHOOL REQUEST WAS TO RETAIN IN-FUND BALANCE, $376,308.85, TO FINISH PAYING OFF, SO TO SPEAK, THE FUND BALANCE APPROPRIATION THAT WAS DONE FOR THE NEW ELEMENTARY SCHOOL WATER, SEWER, AND ROAD IMPROVEMENTS.
THAT WOULD RESTORE A TWO-YEAR FUND BALANCE, WHAT YOU APPROPRIATED A COUPLE OF YEARS AGO.
THE SECOND PART OF THAT REQUEST IS TO TAKE THE REMAINING AMOUNT OF $386,031.82 AND TRANSFER THAT TO THE HEALTH FUND TO MAKE PART OF THE DEFICIT WHOLE.
I'M HAPPY TO ANSWER ANY QUESTIONS.
THERE IS A RESOLUTION IN YOUR PACKET. [OVERLAPPING]
>> THAT WAS PART OF YOUR PREVIOUS PROPOSAL?
>> IT WAS PART OF THE QUARTERLY FINANCIAL. YES, SIR.
>> IF THERE'S NO DISCUSSION, MR. CHAIRMAN, I MOVE THAT WE APPROVE THIS RESOLUTION AS PRESENTED.
>> A SECOND. ANY QUESTIONS? HEARING NONE, CALL THE ROLL, PLEASE.
>> NEXT, WE HAVE RESOLUTION TO TRANSFER A SPECIAL EXCEPTION FROM SUPERKIDS MINISTRIES INC. TO OUTREACH TRAINING AND SUPPORT SERVICES.
>> YES, MR. CHAIRMAN, MEMBERS OF THE BOARD, MR. STOKE. SUPERKIDS MINISTRIES WAS GRANTED A SPECIAL EXCEPTION TO ALLOW CONSTRUCTION AND OPERATION OF AN ASSISTED CARE RESIDENTS GROUP HOME LOCATED AT 5500 MIDDLE ROAD IN A RESIDENTIAL AGRICULTURAL DISTRICT, AND THAT WAS GRANTED ON JULY 2008.
THE CONDITIONS ASSOCIATED WITH THE SPECIAL EXCEPTION WERE THAT THERE'LL BE NO MORE THAN 32 RESIDENTS, EXCLUDING STAFF, RESIDENTS WOULD NOT BE SUBJECTS THAT A COURT OF LAW HAS DECLARED UNFIT TO STAND TRIAL BASED ON THEIR MENTAL CAPACITY OR REGISTERED SEX OFFENDERS, AND THAT THE SPECIAL EXCEPTION WAS NOT TRANSFERABLE TO FUTURE PROPERTY OWNERS.
THAT THIRD CONDITION [NOISE] IS ACTUALLY NO LONGER APPLICABLE UNDER VIRGINIA LAW.
THERE'S A CASE LAW THAT SAYS THAT THE SPECIAL EXCEPTION GOES WITH THE PROPERTY AND NOT WITH THE PROPERTY OWNER.
WE'RE PROPOSING TO REMOVE THIS CONDITION.
GROUP HOMES ARE ACTUALLY NOW LIMITED TO FOUR INDIVIDUALS IN A SINGLE RESIDENCE.
THEREFORE, THIS RESIDENCE IS TOO LARGE TO BE USED AS A GROUP HOME.
THERE'S A DESIRE TO USE THE RESIDENCE AS A DAY SUPPORT FACILITY THAT WOULD OPERATE FROM APPROXIMATELY 8:00-5:00 EACH DAY.
IT'S BEEN DETERMINED BY THE PLANNING DEPARTMENT THAT THE DAY SUPPORT FACILITIES ARE A LESS INTENSE VERSION OF GROUP HOMES.
SUPERKIDS MINISTRIES IS INTERESTED IN WORKING WITH OUTREACH TRAINING AND SUPPORT INCORPORATED TO LEASE THE RESIDENCE FOR A DAY SUPPORT FACILITY.
IN ORDER TO DO THIS, THE SPECIAL EXCEPTION WOULD NEED TO BE TRANSFERRED INTO THE NAME OF OUTREACH TRAINING AND SUPPORT SERVICES.
STAFF IS RECOMMENDING THE BOARD APPROVE THE RESOLUTION TO TRANSFER A SPECIAL EXCEPTION AND TO REMOVE THE CONDITION THAT THE SPECIAL EXCEPTION CANNOT BE TRANSFERRED.
[01:40:06]
SINCE STAFF IS NOT RECOMMENDING ADDING ANY NEW CONDITIONS THAT ARE MORE RESTRICTIVE, THE PUBLIC HEARING IS NOW REQUIRED TO SEND THIS BACK TO THE PLANNING COMMISSION.I'D BE HAPPY TO ANSWER ANY QUESTIONS.
>> NO QUESTION. [NOISE] WE HAVE A RESOLUTION IN THE PACKET.
>> MR. CHAIRMAN, HEARING NONE.
>> YOU HAVE A MOTION AND A SECOND.
ANY QUESTIONS? HEARING NONE CALL THE ROLL, PLEASE.
>> THANK YOU, MS. WITT. NEXT, WE HAVE A RESOLUTION AWARD A CONTRACT WITH GARAGE LIFT FOR 79,097.89.
>> GOOD EVENING MR. CHAIRMAN, MEMBERS OF THE BOARD, MRS. STOKE, MR. WHITTEN, I'M HERE TONIGHT TO REQUEST APPROVAL TO PURCHASE SIX MOBILE COLUMN LISTS FOR SERVICE AND MAINTENANCE ON LARGE FIRE APPARATUS.
WE CURRENTLY HAVE SIX LIFT WHICH WILL FULLY RAISE ONE TRUCK AT A TIME.
ADDITIONAL LIFTS WILL ALLOW GARAGE TO HAVE TO RAISE TWO TRUCKS AT THE SAME TIME, INCREASING THE AMOUNT OF WORK THAT CAN BE PERFORMED AT ANY GIVEN TIME.
SEVENTY-FIVE THOUSAND DOLLARS WAS INCORPORATED INTO THE GARAGE EXPANSION BUDGET DURING THE BUDGET PROCESS, AN ADDITIONAL $4,097.98 WILL BE USED FROM THE GARAGE OPERATING BUDGET.
THE TOTAL TO PURCHASE THESE LIFTS WILL BE $79,097.89.
THANK YOU FOR YOUR TIME AND I'LL BE HAPPY TO ANSWER ANY QUESTIONS YOU MAY HAVE.
>> I THINK IT'S BEEN APPROPRIATED ALREADY, BASICALLY.
ANY QUESTIONS FOR MR. TALMADGE?
>> HEARING NONE, MR. CHAIRMAN, I MOVE TO ACCEPT.
ANY QUESTIONS? HEARING NONE, CALL THE ROLL.
>> MOVING RIGHT ALONG, AREN'T YOU UP THERE?
>> WE'RE PROBABLY GETTING THERE.
>> I KNOW. [NOISE] IT LOOKS GOOD.
NEXT, WE HAVE A RESOLUTION APPROPRIATION FROM THE STATE FOR SUSTAINABILITY FUNDS AS 6,828.69.
>> BE A JOINT EFFORT. I'M GOING TO INTRODUCE THE TOPIC AND TALK ABOUT THE MONEY PIECE AND THEN MR. ROSAL WE'LL COME FORWARD AND MR. JEOPARDY IS IN THE AUDIENCE AS WELL, TO TALK ABOUT WHAT THE MONEY IS GOING TO BE USED FOR.
>> THE FIRST PIECE OF THAT IS TO APPROPRIATE THE FUNDS.
AS YOU'RE AWARE, OUR ASSESSOR, MR. BRIAN GORDONIR, COMPLETED AN APPLICATION TO THE VIRGINIA DEPARTMENT OF FORESTRY TO RECEIVE A PIECE OF $1 MILLION IN STATEWIDE FUNDING CALLED FORESTS SUSTAINABILITY FUNDS.
THOSE FUNDS CAN BE USED FOR OUTDOOR RECREATIONAL INITIATIVES.
WE DID RECEIVE AN AWARD OF $6,828.69.
PART OF THE ACTION TONIGHT IS TO APPROVE THE APPROPRIATION.
IT WILL BE APPROPRIATED TO THE GENERAL FUND AND WILL BE INCLUDED IN THE PARKS AND RECREATION BUDGET.
NOW, MR. WATSON, I BELIEVE, HAS A BRIEF POWERPOINT THAT DESCRIBES THE RECOMMENDED USE OF THOSE FUNDS.
>> MR. ROSAL, NOW IT'S YOUR TURN.
>> THANK YOU. YOU TOO. MR. CHAIRMAN, MR. STOKE, MR. WHITTEN, I PUT TOGETHER A SMALL QUICK POWERPOINT SINCE WE'RE ABOUT THE END OF THE MEETING TONIGHT.
WE DECIDED THE BEST USE OF THIS WOULD BE AT THE APPOMATTOX RIVER REGIONAL PARK.
FOR ANYBODY THAT HAS NOT BEEN DOWN THERE, THERE IS OUR KAYAK LAUNCH, WHICH WE WERE ABLE TO DO THANKS TO THE BOARD OF SUPERVISORS AND THANKS TO THE ROTARY CLUB OF PRINCE GEORGE COUNTY, THAT'S A VERY NICE FACILITY.
WE'RE TRYING TO EXPAND UPON ITS USE.
I WAS APPROACHED BY A GROUP CALLED RENT.FUN.
WHAT THEY DO IS THEY RENT KAYAKS.
A LOT OF PEOPLE MAY NOT HAVE KAYAKS AND SO THIS GIVES YOU AN OPPORTUNITY.
[01:45:01]
THIS IS THE WAY THE STRUCTURE IS BUILT.THEY HAVE SITES IN FLORIDA, INDIANA, MICHIGAN, ILLINOIS, KENTUCKY, OHIO, AND OKLAHOMA.
PRETTY SIMPLE, IT'S PRETTY NEAT IF YOU'RE FAMILIAR WITH THE ELECTRIC BIKES THAT YOU CAN GET IN CITIES, WHAT YOU DO IS YOU BASICALLY YOU HAVE AN APP ON YOUR PHONE.
YOU PAY FOR IT WITH YOUR CARD.
THE INITIAL ACTIVATION FEE IS 16,000 WHICH WE WOULD USE THE 6,000 PLUS THAT WAS JUST AWARDED.
THE REST OF THE FEE WOULD BE COMING OUT OF TOURISM FUND.
THE RENTAL USE FOR THAT IS $20 FOR TWO-HOUR RENTAL, $10 FOR ANY HOURS AFTER THAT, AND YOU CAN GET A SEASON PASS FOR UNLIMITED TWO-HOUR USES FOR 45 BUCKS.
THE COUNTY WON'T TURN RECEIVED 75 PERCENT OF THE REVENUE.
I REALLY THINK IT'S GOING TO BE A POPULAR FEATURE FOR THE PARK.
I THINK IT'S GOING TO BE A WAY TO GET PEOPLE OUT TO THE PARK.
WHAT, SEVEN, EIGHT YEARS AGO WAS TO TRY TO GET PEOPLE TO GO OUT AND VISIT THIS FACILITY.
IT'S REALLY A HIDDEN GEM IN PRINCE GEORGE.
A LOT OF PEOPLE YOU SPEAK TO MAY NOT NECESSARILY HAVE BEEN THERE.
WE'RE JUST TRYING TO DRAW ATTENTION TO IT.
SINCE WE HAVE THIS BEAUTIFUL KAYAK LAUNCH AND A LOT OF PEOPLE DO NOT HAVE KAYAKS, WE FIGURED THIS WOULD BE A GOOD MARRIAGE.
THANK YOU VERY MUCH FOR YOUR SUPPORT.
>> I'VE BEEN DOWN THERE A COUPLE OF TIMES AND IT'S CERTAINLY A NICE PLACE TO GO AND ALL THAT STUFF.
IS THERE ANY CONCERN ABOUT EITHER VANDALISM OR THEFT?
>> THAT'S A VERY GOOD QUESTION AND THAT'S SOMETHING I ASKED MR. WHITTEN ABOUT.
THE CONTRACT THAT WE'D BE SIGNING IF YOU GET VANDALISM OR THEFT, WE'RE NOT LIABLE FOR IT.
>> THANK YOU VERY MUCH. DO WE HAVE CAMERAS DOWN THERE?
>> THERE ARE NO CAMERAS THERE.
WE REALLY DON'T HAVE BECAUSE THE JAIL IS RIGHT THERE.
THEY HAVE CAMERAS THAT MONITOR THE ROAD GOING IN AND OUT.
THEY'RE PRETTY AWARE OF WHO'S DOWN THERE AND WHAT'S GOING ON.
>> BUT YES, THAT WAS ONE OF THE FIRST THINGS I ASKED.
>> FIRST THING YOU TALK ABOUT.
>> I RENT ONE FOR 20 AND I TAKE THE KAYAK DOWN THE RIVER AND YOU PICK IT UP ON YOUR PICKUP?
>> MR. CARMICHAEL, YOU CAN JUST GIVE ME A CALL AND I'LL COME PICK IT UP ON THE PICKUP. [OVERLAPPING]
>> WELL, I DON'T THINK IT'S GOING TO BE THAT MUCH OF A CONCERN.
I GUESS IF IT'S A STOLEN CREDIT CARD BUT IT'S GOING TO BE ON YOUR CREDIT CARD.
>> UNLESS YOU WANT TO GET A CHARGE FOR OUR USE KAYAK BUT IT REALLY LOOKS LIKE A NEAT SETUP.
YOU HAVE THE LIFE JACKETS IN IT, YOU HAVE THE PADDLES.
I REALLY THINK IT'S GOING TO BE POPULAR.
>> EDITOR WORKS OUT WELL BECAUSE IT'S A GREAT IDEA.
>> THAT CREDIT CARD, YOU GOT THE ANSWER THERE.
>> I WILL. THANK YOU VERY MUCH.
>> THERE WAS A RESOLUTION IN YOUR PACKET FOR THE APPROPRIATION AND AWARD OF CONTRACT ISN'T NECESSARY BECAUSE IT IS UNDER 50.
WE ARE ASKING FOR YOUR APPROVAL OF THE RE-APPROPRIATION.
>> BASICALLY, IT'S NO COST FROM OUR BUDGET THAT WILL COME OUT IN TOURISM OR THIS.
>> IT DOES, THE PART THAT IS FOR SUSTAINABILITY FUNDS DOES NOT COVER WOULD COME FROM THIS YEAR'S TOURISM TO DO THE INITIAL, SIR.
>> I MAKE A MOTION THAT WE ACCEPT THIS RESOLUTION.
ANY DISCUSSION? HEARING NONE, CALL THE ROLL, PLEASE.
>> NEXT, WE HAVE APPOINTMENTS AND I THINK WE'VE KICKED THIS AROUND,
[01:50:02]
BUT APPOINT TWO BOARD MEMBERS TO REVIEW EXPENSE REPORTS ON THE COUNTY ADMINISTRATOR, ATTORNEY, AND COUNTY CLERK.>> MR. CHAIRMAN, WEB, AND MR. BROWN HAD SERVED ON THIS, AND IF THEY WOULD BE SO KIND TO CONTINUE, I WILL NOMINATE THOSE TWO TO CONTINUE.
>> WE HAVE A MOTION AND WE HAVE A SECOND.
ANY DISCUSSION? HEARING NONE CALL THE ROLL, PLEASE.
>> ABSTAIN ON VOTING FOR MYSELF.
>> OUR NEXT MEETING IS THE 14TH OF VALENTINE'S DAY.
I ENTERTAIN A MOTION TO ADJOURN TO THAT DATE.
>> WE GOT A MOTION AND A SECOND AT THE SAME TIME.
>> I WANT A BEER.
* This transcript was compiled from uncorrected Closed Captioning.