Nov 09, 2022 Regular Meeting

GOOD EVENING. IT'S 5:00.

[CALL TO ORDER]

[00:00:04]

AND I CALL TO ORDER THE PRINCE GEORGE BOARD OF SUPERVISORS.

CALL THE ROLL, PLEASE.

MRS. WAYMACK.

HERE. MR. HUNTER. HERE.

MR. BROWN IS ABSENT.

MR. CARMICHAEL IS ABSENT.

MR. WEBB.

HERE. THANK YOU.

IT IS TIME FOR OUR CLOSED SESSION.

[CLOSED SESSION]

DISCUSSION, CONSIDERATION OF THE ASSIGNMENTS, APPOINTMENTS, PROMOTIONS, PERFORMANCE, DEMOTIONS, SALARIES, DISCIPLINE OR RESIGNATION OF SPECIFIC POLICE, PUBLIC OFFICER, EXCUSE ME, PUBLIC OFFICER, APPOINTEE OR EMPLOYEE OF THE PUBLIC BODY.

I FURTHER MOVE THAT SUCH DISCUSSION WILL BE LIMITED TO A) AN EMPLOYEE IN PARKS AND RECS AND RECREATION DEPARTMENT, B) TO MEMBERS OF ECONOMIC DEVELOPMENT AUTHORITY.

THAT IS MY MOTION.

I'LL SECOND IT. THANK YOU.

CALL THE ROLL, PLEASE.

THE BOARD HAS BEEN IN CLOSED SESSION AND NOW RETURNS TO ORDER FOR THE WORK SESSION.

[WORK SESSION]

EXCUSE ME, MADAM CHAIR.

WE NEED TO CERTIFY CLOSED SESSION.

WE DID. WE DID. WE DID.

I'LL COME SEE YOU.

SORRY. SORRY ABOUT THAT.

DIDN'T KNOW. THANK YOU FOR REMINDING US, BUT WE'D ALREADY DONE IT.

SO, MADAM CHAIR, JUST BEFORE SHE INTRODUCES HERSELF AND GETS STARTED.

SINCE I HAVE THE PLEASURE OF REPRESENTING OR BEING THE REPRESENTATIVE FOR THIS BOARD AND FOR PRINCE GEORGE'S COUNTY, I JUST WANT TO SAY A LITTLE THING ABOUT MS. TAYLOR. AS YOU ALL KNOW, MR. HUNTER, YOU WERE INVOLVED, BUT WE DID NOT USED TO LOOK VERY FAVORABLY ON THIS WHOLE CRATER WORKFORCE BOARD AND DEVELOPMENT BOARD JUST BECAUSE OF ALL THE ISSUES THAT HAVE GONE ON IN THE PAST.

BUT I WILL TELL YOU, I'M SO PROUD OF THIS YOUNG LADY RIGHT HERE THAT'S GOING TO BE GIVING US AN UPDATE THAT SHE HAS ACTUALLY COME IN.

AND SHE'S DOING SOME WONDERFUL THINGS.

SHE'S GOTTEN THE STATE IS RECOGNIZING THE IMPROVEMENTS THAT WE'RE DOING AND ALL OF THE CLEOS.

WE ACTUALLY SMILE NOW WHEN WE COME TO MEETINGS AND WE HAVE A VERY GOOD MEETING.

SO AGAIN, MS. TAYLOR, I JUST WANTED TO TAKE A MINUTE TO LET THIS BOARD KNOW HOW MUCH I LIKE WHAT YOU'RE DOING AND HOPE THAT YOU CONTINUE WITH WHAT YOU'RE DOING.

THANK YOU. THANK YOU, MR. BROWN. YES, MA'AM.

MS. TAYLOR. YES, MA'AM.

THANK YOU GUYS FOR GIVING ME THE OPPORTUNITY TO BE HERE.

FIRST OF ALL, BECAUSE I DO KNOW I'M VERY FAMILIAR AND HAVE HEARD MANY TIMES OVER SINCE TAKING THIS ROLE, THE REPUTATION OF THE WORKFORCE BOARD HAS BEEN IN THIS REGION FOR A LONG TIME.

AND SO I'M EXCITED TO SHARE WITH YOU CHANGES THAT WE'VE MADE, KIND OF VISION FOR WHAT'S ON THE HORIZON AND JUST TELL YOU A LITTLE BIT ABOUT WHAT THE BOARD IS AND WHAT THE BOARD DOES AND HOW IT SERVES YOUR CONSTITUENTS.

SO WE ARE REGION MUMBER 5.

THERE'S 14 WORKFORCE REGIONS IN THE STATE OF VIRGINIA.

WE ARE KIND OF HALFWAY DOWN THE PACK AS FAR AS SIZE AND POPULATION GOES.

AND YOU CAN SEE THERE PULLED OUT.

WE HAVE NINE LOCALITIES, THE TRI-CITIES AREA, PRINCE GEORGE, OF COURSE, SURRY, SUSSEX, GREENSVILLE AND EMPORIA AND DINWIDDIE.

SO WE SERVE A REALLY DIVERSE KIND OF JUST GEOGRAPHICAL AREA AS WELL AS REALLY DIVERSE WHEN WE LOOK AT ECONOMIC DEVELOPMENT AND WHAT TYPE OF BUSINESSES ARE SERVED IN OUR AREA.

WE HAVE TWO VIRGINIA CAREER WORK CENTERS, ONE HERE IN PRINCE GEORGE THAT WAS JUST RELOCATED.

SO WE PREVIOUSLY HAD A COMPREHENSIVE WORKFORCE CENTER IN THE CITY OF PETERSBURG.

IT HAD BEEN THERE, I THINK, FOR ABOUT EIGHT YEARS.

BUT WE JUST RECENTLY LOCATED.

WE'VE ONLY BEEN OPEN IN THE NEW CENTER HERE FOR ABOUT 30 DAYS.

SO WE'RE STILL KIND OF GETTING THE WORD OUT.

[00:05:01]

SO I WOULD ENCOURAGE YOU MAYBE TO STOP IN SOMEDAY AND SEE OUR FACILITY.

IT'S A BEAUTIFUL FACILITY, QUITE A CHANGE FROM WHERE WE WERE.

WE WERE IN A BUILDING IN PETERSBURG THAT WAS 100 PLUS YEARS OLD.

SO THAT CAME WITH A LOT OF COMPLICATIONS IN AND OF ITSELF.

SO I THINK STAFF AND CUSTOMERS ARE EXCITED TO BE IN A PLACE THAT FEELS MORE PROFESSIONAL, THAT THEY CAN COME IN AND WORK COMFORTABLY IN.

AND THEN OUR OTHER CENTER IS IN EMPORIA, AND THAT'S HOUSED WITHIN THE SOUTHSIDE VIRGINIA COMMUNITY COLLEGE BUILDING DOWN THERE IN GREENSVILLE, EMPORIA.

AND SO BOTH OF THOSE CENTERS SERVE INDIVIDUALS.

AND THE WAY WE DO THAT IS THROUGH ANY TYPE OF ACTIVITY THAT IS RELATED TO EMPLOYMENT.

SO FOR A LONG TIME HERE IN THE STATE OF VIRGINIA, THERE WERE WORKFORCE CENTERS OR PEOPLE CALL THEM THE UNEMPLOYMENT OFFICE OR THE EMPLOYMENT OFFICE OR THE JOB SEARCH BUILDING.

AND THEN BACK IN 2018, THAT ADMINISTRATION AT THAT TIME AT THE STATE LEVEL, DECIDED THAT WE NEEDED TO BRAND OUR CENTERS, OUR WORKFORCE CENTERS IN THE STATE OF VIRGINIA.

AND SO NOW WE'RE ALL KNOWN AS VIRGINIA CAREER WORKS.

AND THEN WE'RE TAGGED WITH OUR REGION USUALLY OR OUR BUILDING LOCATION.

AND I THINK WHAT THAT'S DONE IS CREATE, THE GOAL OF THAT IS TO CREATE SOME BRAND AWARENESS.

IF YOU'RE FAMILIAR WITH OTHER STATES.

I FEEL LIKE PEOPLE ALWAYS KNOW IN NORTH CAROLINA IT'S N.C.

WORKS, IN PENNSYLVANIA, IT'S PENNSYLVANIA CAREER LINK.

SO WE ARE SEEKING TO GET THAT KIND OF NOTORIETY SO FOLKS KNOW WHERE TO COME WHENEVER THEY HAVE NEEDS THAT NEED TO BE MET AS IT'S RELATED TO JOBS.

SO FOLKS CAN COME AND DO BASIC JOB SEARCH, GET HELP WITH RESUME DEVELOPMENT, THEY CAN GET MOCK INTERVIEWS.

WE HOST JOB FAIRS AND RECRUITMENT EVENTS WITH LOCAL EMPLOYERS.

THEY CAN COME AND GET ONE ON ONE CASE MANAGEMENT WITH CAREER COACHES.

THEY CAN COME TO US AND GET GRANTS TO GO TO OCCUPATIONAL SKILLS TRAINING.

SO REALLY KIND OF RUN OF THE GAMUT OF THINGS THAT COULD COME UP DURING A JOB SEARCH PROCESS.

AND WE ALSO HOUSE A NUMBER OF, SO WITHIN OUR CAREER WORK CENTERS, WE ARE UNDER KIND OF THE DOL UMBRELLA, THE DEPARTMENT OF LABOR UMBRELLA OF AMERICAN JOB CENTERS.

AND SO TO BE IN COMPLIANCE WITH THOSE THINGS, WE HAVE TO HAVE PARTNER AGENCIES IN THE BUILDING WITH US.

SO WE HOUSE THE VIRGINIA EMPLOYMENT COMMISSION IN OUR CENTERS.

WE HOUSE REPRESENTATIVES FROM DEPARTMENT OF SOCIAL SERVICES AND DEPARTMENT OF AGING AND REHABILITATIVE SERVICES, AS WELL AS ADULT BASIC EDUCATION.

AND THEN OUR TITLE IS.

SO ALL THOSE PROGRAMS ARE UNDER TITLES OF WIOA, WHICH IS A FEDERAL WORKFORCE GRANT.

AND THEN WE ALSO HAVE A PROVIDER WHO DOES THE CASE MANAGEMENT PIECE FOR US.

SO WE ARE REALLY KIND OF UNIQUELY POSITIONED THAT WHEN SOMEONE COMES IN WITH AN EMPLOYMENT NEED, IF WE FIND OUT THEY'RE AT RISK FOR HOMELESSNESS, WE HAVE A PROVIDER ONSITE WHO CAN HELP THEM WITH THAT.

IF WE FIND OUT THEY REALLY NEED PUBLIC ASSISTANCE, WE'RE ABLE TO CONNECT THEM WITH SOCIAL SERVICES WHILE THEY'RE ON SITE.

SO THAT'S REALLY THE GOAL OF AMERICA'S JOB CENTERS, IS TO BE A ONE STOP.

YOU GUYS HAVE PROBABLY HEARD THAT TERMINOLOGY OVER THE YEARS.

SO WE ARE REALLY LOOKING TO CREATE THAT ENVIRONMENT, GETTING NEW PARTNERS IN THE BUILDING WITH US.

OUR EMPLOYER OF RECORD IS THE CREATOR PLANNING DISTRICT COMMISSION.

SO THAT'S WHO SIGNS MY PAYCHECKS.

THEY'RE THE ONES WHO TAKE CARE OF OUR BENEFITS FOR US, AND THEY COVER THE SAME NINE LOCALITIES WE DO WITH THE ADDITION OF CHARLES CITY, WHICH I'M TRYING TO ACQUIRE. OUR FISCAL AGENT IS OURSELVES.

SO WE RECEIVE OUR FUNDING DIRECTLY.

WE OPERATE ON A REIMBURSEMENT BASIS WITH THE STATE.

SO WHEN DOL GIVES ALLOCATIONS FOR THE YEAR, IT GOES TO THE STATE LEVEL AND THEN THE STATE BREAKS THAT UP INTO THE NINE LOCALITIES.

WE DON'T GET A CHECK AT THE BEGINNING OF THE FISCAL YEAR WITH HOW MUCH OUR GRANT IS FOR THE YEAR.

WE HAVE TO SPEND THOSE FUNDS AND THEN ASK FOR REIMBURSEMENT FROM THE STATE.

SO IN THE PAST, THAT HAS BEEN A REALLY DIFFICULT PROCESS BECAUSE THE BOARD WAS NOT HEALTHY FINANCIALLY.

BUT WE ARE GETTING THERE.

AND I'M GOING TO TALK A LITTLE BIT MORE ABOUT THAT LATER.

AND THEN MOST IMPORTANTLY ON THIS PAGE IS THAT THE COUNTY OF PRINCE GEORGE SERVES AS OUR GRANT RECIPIENT, MEANING THAT YOU GUYS SIGN THE IMPORTANT PAPERS THAT COME FROM THE STATE AND THEN WE ALSO PARTICIPATE THROUGH THAT GRANT RECIPIENT PROCESS IN AUDITS AND IN LOTS OF BOOKKEEPING WITH THE HELP OF BETSY OVER HERE TO MAKE SURE THAT EVERYTHING THAT WE'RE SPENDING MATCHES UP CORRECTLY AND THAT IF THERE ARE ANY QUESTIONS ABOUT GRANT FUNDING THAT WE'RE ABLE TO ASK YOU GUYS FOR GUIDANCE AROUND THAT TO GIVE A LITTLE BIT MORE STRUCTURE INTO WHEN WHEN I STARTED, IT WAS A ONE WOMAN SHOW.

IT WAS ME. AND I CERTAINLY DID NOT FEEL CONFIDENT WITH ALL OF THE INS AND OUTS THAT SURROUND A GRANT AS BIG AS WHAT WE HAVE.

[00:10:03]

IN OUR REGION WE HAVE SOME TARGETED INDUSTRIES, SO EACH, EVERY FOUR YEARS WE HAVE TO DEVELOP A LOCAL PLAN AND A STRATEGIC PLAN.

AND WITHIN THAT, WE HAVE TO IDENTIFY OUR LARGEST INDUSTRIES IN THE AREA BECAUSE WE WANT TO MAKE SURE IF WE'RE SPENDING DEPARTMENT OF LABOR DOLLARS, THAT WE'RE DOING IT FOR INDUSTRIES THAT HAVE GROWTH AND SUSTAINABILITY IN THE REGION.

SO OUR HIGHEST HERE ARE MANUFACTURING.

THAT SHOULD BE NO SURPRISE TO YOU.

THE RETAIL TRADE INDUSTRY, TRANSPORTATION AND WAREHOUSING.

WE MIGHT THROW LOGISTICS IN THERE, HEALTH CARE AND SOCIAL ASSISTANCE AND THEN ACCOMMODATION AND FOOD SERVICES.

SO I'VE ALSO ASTERISKED THE GOVERNMENT, FEDERAL, STATE AND LOCAL, THAT'S ACTUALLY WHO EMPLOYS THE MOST OF THE RESIDENTS WHO ARE EMPLOYED IN THE REGION.

BUT WE CAN'T INCLUDE THAT IN OUR TARGETED INDUSTRIES BECAUSE A MASSIVE PORTION OF THAT IS FORT LEE AND THEY'RE THEIR OWN ENTITY.

SO WHEN WE LOOK AT REPORTING MEASURES AND HOW INDUSTRY AND LABOR MARKET INFORMATION IS REPORTED THROUGHOUT THE STATE, THEY ARE KIND OF IN THEIR OWN CATEGORY.

SO EVEN THOUGH WE KNOW IT'S A HUGE DRAW AND IT HAS HUGE POTENTIAL ECONOMICALLY TO IMPACT THIS REGION, WHEN WE PICK OUR TARGETED INDUSTRIES, WE CAN'T INCLUDE IT, WHICH IS REALLY INTERESTING.

SO THE ROLE OF THE WORKFORCE BOARD, GUYS, WHEN I TELL PEOPLE THAT I'M A DIRECTOR OF A WORKFORCE BOARD, MOST OF THE TIME PEOPLE ARE LIKE, OKAY, WHAT DOES THAT MEAN? NO, UNLESS YOU'RE IN IT, TYPICALLY YOU DON'T KNOW WHAT IT IS.

SO REALLY THE GOAL OF THE ADMINISTRATIVE STAFF IS TO PROVIDE STRATEGIC VISION FOR REGIONAL WORKFORCE DEVELOPMENT SYSTEM AS A WHOLE.

SO ANYTHING AND EVERYTHING IN THE REGION THAT'S HAPPENING AS IT RELATES TO ECONOMIC DEVELOPMENT AND WORKFORCE DEVELOPMENT AND JOB READINESS AND SKILLS UPGRADING, WE REALLY SHOULD BE AT THE TABLE FOR THAT CONVERSATION, NOT NECESSARILY LEADING IT, BUT ADDING VALUE TO THOSE CONVERSATIONS ABOUT WHAT'S HAPPENING IN THE NINE LOCALITIES THAT WE SERVE. WE ARE SUPPOSED TO CONVENE ALL THE ECONOMIC DEVELOPMENT, TRAINING AND EDUCATION, WORKFORCE SYSTEM PARTNERS AND BUSINESS AND INDUSTRY.

SO WE ALWAYS TALK ABOUT WE HAVE TWO CUSTOMERS, WE HAVE THE JOB SEEKERS, OF COURSE, THOSE WHO ARE SEEKING EMPLOYMENT OR SEEKING JOB SERVICES.

AND THEN WE HAVE THE BUSINESSES BECAUSE WITHOUT THE TWO BEING CONNECTED, ONE'S ALWAYS DISCONNECTED.

AND SO IT'S REALLY BEEN A BIG PUSH FOR ME.

I WILL SAY THAT'S ONE OF THE GAPS THAT I SAW WHEN I STARTED WAS THAT THE JOB SEEKERS NEEDS WERE BEING ATTENDED TO, BUT BUSINESSES WERE NOT.

AND SO WE'VE DONE SOME THINGS TO ADDRESS THAT.

THAT I'LL TALK ABOUT AS WELL.

AND THEN, OF COURSE, THE BIG, BIG PIECE OF WHAT WE DO IS MANAGE AND PROVIDE OVERSIGHT FOR FEDERAL, STATE AND LOCAL GRANTS.

SO WE GET THAT WIOA TITLE I GRANT.

THIS PAST YEAR, OUR GRANT WAS ELEVATED A LITTLE BIT, SO WE ARE AT $1.48 MILLION FOR THAT GRANT.

SOUNDS LIKE A LOT.

WE'RE GOING TO TALK ABOUT RESTRICTIONS ON THAT GRANT IN A COUPLE OF MINUTES AS WELL.

LOCALITY CONTRIBUTIONS, PHILANTHROPIC GRANTS AND GO VIRGINIA FUNDS.

SO GO VIRGINIA IS AN INITIATIVE THAT WAS STARTED A FEW ADMINISTRATIONS AGO REALLY WITH FOCUS ON, THEY HAVE DIFFERENT REGIONS WITHIN THE STATE, BUT THEY'RE REALLY FOCUSED ON SIMILAR INTERESTS AS WE ARE, BUT ON MORE OF A GRASSROOTS LEVEL AND ON MORE OF THEY GET A TON OF FUNDING IN THE STATE BUDGET AND THEY PICK PROJECTS THAT THEY THINK ARE WORTH THOSE FUNDS TO MOVE FORWARD IN DIFFERENT AREAS THAT KIND OF SURROUND THE WORKFORCE DEVELOPMENT REALM.

AND I THINK THAT'S EVERYTHING ON THERE.

THE ROLE OF THE WORKFORCE BOARD.

SO WE HAVE ADMINISTRATIVE STAFF, WHICH WOULD BE ME AND THOSE WHO'VE WORKED WHO WORK FOR ME.

NOW WE ALSO HAVE A BOARD OF SUPERVISORS, AND THAT'S TYPICALLY WHAT PEOPLE WILL CALL THE WORKFORCE BOARD.

THAT BOARD OF SUPERVISORS MEETS ON A BI MONTHLY BASIS, AND I'M REGULARLY COMMUNICATING WITH THOSE FOLKS THROUGH EMAIL, PHONE CALL, THINGS LIKE THAT IF ANYTHING COMES UP IN BETWEEN.

THE BOARDS MADE UP OF BUSINESSES, LABOR UNION AND TRADE REPS AND LOCAL STAKEHOLDERS SUCH AS ECONOMIC DEVELOPMENT DIRECTORS FROM THE NINE LOCALITIES, MAYBE FOLKS WHO ARE INVOLVED IN THE SCHOOL SYSTEM OR ADULT BASIC EDUCATION, KIND OF ALL OVER THE PLACE, AS WELL AS COMMUNITY BASED ORGANIZATIONS.

AND ALL OF OUR MANDATORY PARTNERS THAT I TALKED ABOUT EARLIER, DARS, DSS, ADULT BASIC EDUCATION, AND OUR TITLE I CONTRACTORS.

THE BOARD OF SUPERVISORS OVERSEES BUDGET DEVELOPMENT, LOCAL CONTRACTS AND GRANTS, THE OPERATION OF THE CENTERS THEMSELVES AND DEVELOPMENT OF OUR LOCAL PLAN.

SO THEY HAVE, WE ALWAYS HAVE VERY FULL AGENDAS WHEN THE BOARD MEETS BECAUSE WE HAVE A LOT OF THINGS TO GET DONE THROUGHOUT THE COURSE OF THE YEAR.

[00:15:08]

SO BECAUSE WE GET THOSE DOL FUNDS, BUT THEN THEY GO TO THE STATE, THE STATE HAS THE OPTION TO, I'M SURE YOU GUYS KNOW THIS AS WELL, MAKE THINGS AS MORE RESTRICTIVE OR LEAST RESTRICTIVE AS POSSIBLE.

STATE OF VIRGINIA TENDS TO GO ON THE MORE RESTRICTIVE SIDE.

AND SO THAT MEANS WE HAVE LOTS OF REPORTS TO PULL ON A REGULAR BASIS, DATA TO SHOW.

AND BECAUSE WE RECEIVE GRANTS FROM DEPARTMENT OF LABOR, WE HAVE SPECIFIC PERFORMANCE OUTCOMES THAT WE HAVE TO MEET.

SO IT'S NOT LIKE WE JUST GET THE GRANT AND WE GET TO SPEND HOWEVER WE WANT TO SPEND AND NOT REPORT ANYTHING BACK.

WE HAVE PERFORMANCE OUTCOMES THAT COME OUT ON A QUARTERLY BASIS AND THEN OF COURSE WE HAVE TO ADDRESS ANY DEFICITS THERE.

WITHIN THE ROLE OF THE WORKFORCE BOARD WE ALSO HAVE THE CONSORTIUM OF CHIEF ELECTED OFFICIALS THAT WE LOVINGLY CALL THE CLEOS, BECAUSE IT'S MUCH EASIER TO SAY.

AND FOR YOU GUYS, MR. BROWN IS THE REPRESENTATIVE FOR THE CLEOS.

WE HAVE SOMEONE FROM EACH OF THE NINE LOCALITIES WHO'S A PART OF THAT SMALLER BOARD.

SO OUR BIG BOARD IS MADE, OUR BOARD OF SUPERVISORS IS MADE UP OF ABOUT 30 FOLKS, WHEREAS THE CLEO GROUP IS NINE.

AND IT'S USUALLY MADE UP OF MAYORS, COUNTY ADMINISTRATORS OR COUNTY BOARD MEMBERS.

THE CLEOS OVERSEE THE BOARD OF SUPERVISORS STATE COMPLIANCE WITH REGULATIONS, AUDITS AND FINANCIAL FIDELITY AND THE STRATEGIC PLAN. SO THERE'S DEFINITELY A LITTLE BIT MORE HIGH LEVEL WHEN WE TALK ABOUT DAY TO DAY OPERATIONS AND THINGS LIKE THAT.

THAT'S GOING TO BE MORE AT THE BOARD OF SUPERVISORS LEVEL WHERE THE CLEO IS GETTING THE NITTY GRITTY WITH HOW OUR FINANCES LOOK, WITH HOW WE LOOK WHEN WE LOOK AT REGULATION AND COMPLIANCE ISSUES WITH MONITORING, AS WELL AS HELPING TO PLAN, THE VISION FOR WHAT THE REGION NEEDS TO ACCOMPLISH OVER THE COMING YEARS.

ALL RIGHT. SO I HAVE BEEN IN THIS ROLE FOR 13 MONTHS, SO I'M STILL PRETTY BRAND NEW.

AND BEFORE THIS ROLE, I WAS IN SOMETHING SIMILAR IN THE CAPITAL REGION, WORKING MORE ON THE, I WAS SUPERVISING CASE MANAGERS AT THAT POINT.

SO THIS HAS BEEN A LITTLE BIT OF A CHANGE FOR ME, BUT IT'S BEEN REALLY GOOD.

AND I SHARED WITH MR. BROWN BEFORE THAT WHEN FOLKS IN THE CAPITAL REGION, WHICH HAS A TREMENDOUS REPUTATION, ITS WORKFORCE BOARD HAS A TREMENDOUS REPUTATION UNDER THEIR LEADERSHIP THERE.

I HAD FOLKS WHO WHEN I FOUND OUT I WAS, THEY FOUND OUT I WAS LEAVING TO TAKE THIS JOB, PULLED ME TO THE SIDE AND SAID, DON'T DO IT.

YOU WILL REGRET IT.

DO YOU KNOW THE MESS YOU'RE IN FOR? AND I'VE TOLD MR. BROWN THAT I WAS UP FOR A CHALLENGE.

AND IT HAS BEEN JUST THAT.

IT HAS BEEN VERY CHALLENGING.

THERE HAVE BEEN VERY HARD DAYS, BUT THERE HAVE ALSO BEEN LOTS AND LOTS OF POSITIVE CHANGE.

AND SO FOR YOU GUYS, AS A GROUP, I WANT YOU TO BE AWARE OF THAT.

AND WANT YOU GUYS TO KNOW THAT WE ARE AWARE OF THE DEFICITS THAT EXISTED AND WE ARE DOING WHAT WE CAN TO REPAIR RELATIONSHIPS, TO TAKE THE REGION IN A DIFFERENT DIRECTION THAN IT WAS BEFORE.

SO A COUPLE OPERATIONAL DEVELOPMENTS THAT HAVE OCCURRED SINCE I'VE BEEN IN PLACE.

SO WHEN I CAME ON BOARD, FINANCE SAT ME DOWN THE FIRST WEEK AND PRINTED OUT ABOUT AN EIGHT PAGE DOCUMENT FOR ME THAT INCLUDED ALL OF OUR UNPAID BILLS AND TOLD ME WE WERE IN A $220,000 DEFICIT.

YOU CAN IMAGINE HOW EXCITED I WAS TO HEAR THAT INFORMATION.

BECAUSE WE OPERATE ON A REIMBURSEMENT BASIS.

WHAT'S SUPPOSED TO HAPPEN IS WE SPEND THE FUNDS, WE REQUEST REIMBURSEMENT, AND WHEN THE REIMBURSEMENT COMES IN, WE PAY THE BILLS THAT THOSE FUNDS WERE MEANT TO BE SPENT ON.

WHAT WAS, THAT WAS NOT HAPPENING THE WAY IT WAS SUPPOSED TO BE HAPPENING.

SO OTHER BILLS WERE COMING IN THAT WERE MAYBE OLDER OR NEEDED TO BE PAID MORE PROMPTLY.

AND SO THE FUNDS THAT WERE COMING IN WERE NOT BEING SPENT FOR WHAT THEY WERE SUPPOSED TO BE SPENT ON.

AND SO WE JUST SLOWLY OVER TIME, BUILT THIS HUMONGOUS DEFICIT.

AND SO THAT WAS ONE OF THE, I KID YOU NOT.

THE WEEK I STARTED, OUR INTERNET SERVICE WAS CUT OFF IN THE WORKFORCE CENTER BECAUSE NOBODY HAD PAID THE BILL IN SIX MONTHS.

SO THERE WAS SOME JUST VERY EASY LOGISTICAL OPERATIONAL THINGS THAT NEEDED TO CHANGE, LIKE TRACKING WHAT BILLS WE NEEDED TO PAY, PUTTING THINGS ON AUTO PAY, PAYING ATTENTION TO WHERE BILLS WERE.

AND SO THAT'S KIND OF WHAT I WAS FACED WITH WHEN I CAME IN WAS JUST A PILE OF THINGS THAT NEEDED TO BE DONE.

[00:20:05]

AND WE'RE NOW DOWN TO AN $11,000 DEFICIT AND THAT $11,000 IS OWED TO US.

SO WE WILL BE ZEROING OUT AND IN THE GREEN FOR THE FIRST TIME, I THINK PROBABLY IN A MILLION YEARS, IT SEEMS. SO WE ARE VERY EXCITED ABOUT THAT.

ONCE WE ACTUALLY CAN SHOW THAT ON THE BOOKS, WHICH SHOULD BE IN ABOUT A MONTH, I'M GOING TO BE REALLY EXCITED TO PRESENT THAT TO THE CLEOS TO SHOW THAT LEVEL OF PROGRESS BECAUSE IT SEEMED INSURMOUNTABLE WHEN I STARTED.

AND SO TO SEE THAT COME TO FRUITION HAS BEEN A BIG STEP AND MADE SURE THAT WE WERE ABLE NOW TO SPEND MONEY THAT WE NEED TO SPEND TO TO DO REGULAR THINGS THAT ARE A PART OF THE PROCESS OF RUNNING TWO WORKFORCE CENTERS.

WE HIRED AND DEVELOPED ALL NEW ADMINISTRATIVE BOARD STAFF AND RELOCATED OUR BOARD OFFICES HERE TO PRINCE GEORGE.

SO WE ARE, I DON'T KNOW WHERE I AM IN THIS BUILDING, BUT WE ARE VERY CLOSE IN THE COMMONS, KIND OF NEXT DOOR I COULD WALK OVER.

SO IT'S MYSELF AND A TEAM OF THREE.

SO WE'RE A TEAM OF FOUR NOW, WHERE I WAS A TEAM OF ONE.

SO I'M EXCITED TO HAVE SOME GOOD FOLKS WITH ME WHO ARE EQUALLY AS INVESTED IN MAKING THIS A VERY FRUITFUL REGION. WE HAVE DEVELOPED AND IMPLEMENTED STANDARD OPERATING PROCEDURES AROUND SAFETY SECURITY, WHICH ARE REALLY IMPORTANT IN OUR CENTERS BECAUSE WE SERVE THE GENERAL PUBLIC AND WE HAVE ALMOST 40 STAFF MEMBERS WHO ARE ON SITE IN THOSE CENTERS.

OUTREACH AND PARTNER RELATIONSHIPS WITHIN THE CENTER.

SO WHEN I STARTED, THE PARTNERS WITHIN THE CENTER, ALTHOUGH THEY WERE REQUIRED TO BE THERE, MANY OF THEM DID NOT ENJOY WORKING WITH EACH OTHER.

AND I THINK A LOT OF THAT WAS BROKEN COMMUNICATION.

IT WAS FOLKS NOT REALIZING THAT THINGS DON'T HAVE TO ALWAYS BE COMPETITIVE, THAT THINGS CAN BE MUTUALLY BENEFICIAL TO EACH OTHER, ESPECIALLY WHEN WE'RE SERVING SIMILAR POPULATIONS. AND SO IT'S BEEN A LOT OF RELATIONSHIP BUILDING, GETTING FOLKS IN A ROOM AND FORCING THEM TO HAVE CONVERSATIONS AND FORCING THEM TO LOOK AT HERE'S WHAT BENEFITS YOU AND BENEFITS ME. AND THEY CROSS OVER.

SO LET'S WORK TOGETHER AND MAKE THIS A COLLABORATIVE PROCESS.

AND THAT'S BEEN ONE OF MY BIGGEST MISSIONS HAS BEEN TO HELP FOLKS REALIZE THAT IT DOES NOT HAVE TO BE UNCOMFORTABLE TO COME IN HERE AND GET YOUR WORK DONE, THAT IT CAN BE SOMETHING THAT WE CAN ALL ENJOY, ESPECIALLY WHEN WE'RE MAKING A DIFFERENCE.

WE HAVE NOW ITINERANT OFFICE HOURS DEVELOPED IN TWO RURAL LOCALITIES, SO BEFORE THE MAJORITY OF SERVICES WERE ONLY BEING PROVIDED IN THE LOCALITIES THAT HAD THE CENTERS.

SO PETERSBURG AND EMPORIA WERE THE ONES THAT WERE GETTING THE MOST SERVICE BECAUSE IT WAS RIGHT THERE AND AVAILABLE.

WE KNOW, ESPECIALLY WITH HOW BIG THIS REGION IS, THAT IT'S REALLY NECESSARY.

FOLKS IN SURRY AND SUSSEX ARE GENERALLY NOT GOING TO DRIVE TO PETERSBURG.

THEY'RE GENERALLY NOT GOING TO DRIVE TO GREENVILLE OR EMPORIA.

IF THEY DON'T HAVE A CHOICE CLOSER, THEY'RE GOING TO HAMPTON ROADS.

AND FOR US, THAT WAS A BIG PULL WAS WE NEED TO GET DOWN IN THAT AREA.

AND SO WE'VE GOT ITINERANT OFFICE HOURS IN BOTH SURRY AND SUSSEX NOW.

AND IT'S THE GOAL TO GET SOME KIND OF ITINERANT OR SATELLITE OR AFFILIATE LEVEL OFFICE OR AT LEAST SOME DAYS OF THE MONTH THAT WE'RE OUT THERE IN ALL OF THE NINE LOCALITIES.

WE HAVE INCREASED BUSINESS AND COMMUNITY OUTREACH BY 78% IN THE LAST SIX MONTHS.

SO ONE OF THE THINGS THAT I WANTED TO DO WHENEVER I GOT ON BOARD WAS BRING ON A BUSINESS SERVICES COORDINATOR, SOMEONE WHOSE WHOLE JOB IT WAS IS TO GO OUT AND BUILD RELATIONSHIPS WITH BUSINESSES.

IT HAS BEEN CHALLENGING TO ENGAGE WITH BUSINESSES BASED ON PREVIOUS POOR EXPERIENCES WITH THE REGION, PROMISES MADE AND NEVER CAPPED, KIND OF UNFAMILIARITY WITH THE PUBLIC WORKFORCE SYSTEM AND HOW IT CAN BE BENEFICIAL TO BUSINESSES.

AND SO WE'VE REALLY MADE A PUSH AROUND THAT TO INFORM FOLKS AND GIVE FOLKS THE OPPORTUNITY TO KIND OF REALLY TAP INTO WHAT'S AVAILABLE TO THEM AS SMALL, ESPECIALLY OUR SMALL BUSINESSES IN THE AREA.

FOR YOU GUYS AS LOCALITY.

AS FAR AS FOCUSES FOR PRINCE GEORGE, WE NOT ONLY MOVED OUR BOARD OFFICES HERE, BUT I TOLD YOU EARLIER, WE MOVED OUR COMPREHENSIVE HERE, COMPREHENSIVE CENTER HERE TO PRINCE GEORGE AND WE ARE SO EXCITED TO BE SOMEWHERE DIFFERENT AND HAVE A LITTLE DIFFERENT PULL IN THOSE WE SERVE.

MR. BROWN IS GOING TO BE STEPPING INTO OUR CLEO CHAIR ROLE BEGINNING IN JANUARY, SO THAT JUST CAME THROUGH ABOUT A WEEK AGO.

[00:25:03]

AS I MENTIONED, YOU GUYS SERVE AS OUR GRANT RECIPIENT AND THAT WAS KIND OF PART OF THE REASON THAT I SUGGESTED THAT MAYBE MR. BROWN STEP INTO THAT CHAIR ROLE, BECAUSE THE FLOW OF INFORMATION IS A LITTLE BIT DIFFERENT FOR YOU GUYS.

OUR OTHER LOCALITIES DON'T SEE OUR FINANCIALS ON A REGULAR BASIS EXCEPT FOR THOSE CLEO MEETINGS, WHEREAS BETSY AND I ARE COMMUNICATING ON A REGULAR BASIS ABOUT WHAT'S GOING ON ECONOMICALLY AND FISCALLY WITH US, AS WELL AS THOSE OTHER KIND OF REQUIREMENTS, AS THE GRANT RECIPIENT.

WE HAVE OUTREACH EFFORTS RIGHT NOW FOCUSED ON SCHOOLS, LOCAL JOB FAIRS AND COMMUNITY EVENTS WITHIN PRINCE GEORGE.

WE REALLY WANT TO GET THE WORD OUT THAT OUR CENTER IS OPEN AND AVAILABLE TO FOLKS.

I THINK ONE OF THE THINGS I'M GOING TO TALK ABOUT IS THE RESTRICTION ON FUNDING THAT WE HAVE AND HOW THAT OUTREACH PORTION IS KIND OF BEING LIMITED RIGHT NOW.

JUST TO GIVE YOU AN IDEA OF THE CONSTITUENTS WE'VE SERVED SINCE JANUARY, WE HAD 148 JOB SEEKERS COME INTO OUR CENTERS THAT IDENTIFIED THEIR RESIDENTS AS PRINCE GEORGE.

THAT NUMBER, I THINK, IS GOING TO INCREASE DRAMATICALLY WITH THE CENTER NOW BEING IN PRINCE GEORGE COUNTY.

SO I'M REALLY INTERESTED TO BE ABLE, LIKE IN A YEAR FROM NOW TO SHOW YOU GUYS THOSE NUMBERS.

HOPEFULLY IT WILL BE MUCH MORE.

I THINK ORGANICALLY WE'RE JUST GOING TO GET SOME DIFFERENT TRAFFIC BY FOLKS DRIVING BY OR FOLKS TELLING PEOPLE, OH, YOU DON'T HAVE TO GO DOWN TO PETERSBURG OR WHEREVER ANYMORE TO GET SERVICES, YOU CAN GO RIGHT HERE.

AND THEN EIGHT INDIVIDUALS WERE ENROLLED IN PROGRAMS WITHIN THE CENTER THAT RECEIVED GRANT FUNDED SERVICES.

SO THOSE ARE FOLKS WHO RECEIVED OCCUPATIONAL SKILLS TRAINING OR ONE ON ONE CASE MANAGEMENT.

OBVIOUSLY, WE WOULD LIKE THAT NUMBER TO INCREASE, AND I THINK AROUND THAT WE NEED AWARENESS THAT SERVICES EXIST.

THAT'S THE END OF MY FORMAL PRESENTATION.

BUT I DO WANT TO TALK A LITTLE BIT ABOUT THE RESTRICTION OF FUNDS AND PART OF THE REASON WHY I'M HERE AND YOU GUYS SAW IT MENTIONED ON THE SLIDE IS THAT IN A LOT OF REGIONS ACROSS THE STATE, LOCALITIES CONTRIBUTE TO THEIR LOCAL WORKFORCE BOARD.

IT'S MIXED ON HOW MUCH PEOPLE CONTRIBUTE AND UNDER WHAT CIRCUMSTANCES THEY CONTRIBUTE.

BUT I JUST WANT TO TALK A LITTLE BIT ABOUT THE RESTRICTIONS ON OUR FUNDING AND WHAT THAT DOES AND HOW I THINK POTENTIALLY YOU GUYS AS A LOCALITY COULD SUPPORT SOME OF THE EFFORTS THAT WE HAVE.

SO THE GRANT FUNDING THAT WE RECEIVE THROUGH WIAO, THAT $1.48 MILLION GRANT, WHILE IT COMES PRETTY UNRESTRICTED FROM THE DEPARTMENT OF LABOR, THE STATE RESTRICTS IT A LOT ONCE IT GETS TO US.

SO 40% OF THAT AMOUNT OFF THE TOP HAS TO BE SPENT DIRECTLY ON JOB SEEKERS FOR TRAINING SERVICES.

I DON'T NECESSARILY THINK THAT THAT'S A BAD THING.

I THINK IT'S A REALLY GOOD WAY TO KEEP THE PROGRAM HONEST, THAT WE KNOW THAT FUNDS THAT ARE MEANT FOR JOB SEEKERS ARE ACTUALLY GOING TO JOB SEEKERS, THEY'RE GOING TO THE TRAINING PROVIDERS THAT ARE PROVIDING THOSE TYPE OF TRAINING PROGRAMS. BUT OUTSIDE OF THAT 40%, WE'RE RUNNING TWO CENTERS.

SO OPERATIONAL COSTS FOR TWO CENTERS AND THEN ALL OF THE STAFF THAT ARE PROVIDING THOSE CASE MANAGEMENT SERVICES AND FUNDING THE BOARD ITSELF.

SO THAT MONEY GOES REALLY, REALLY QUICK.

AND EVEN WITHIN THAT MONEY, WE CAN'T, ACCORDING TO WIOA GUIDELINES, WE CAN'T USE ANY FUNDS FROM THAT GRANT FOR MARKETING.

SO WE, THE ONLY WAY WE CAN TELL PEOPLE ABOUT THE SERVICES THAT WE OFFER IS FACE TO FACE OUTREACH, EMAILS.

THAT'S PRETTY MUCH IT.

OR WORD OF MOUTH.

WE CANNOT BUY BILLBOARD, WE CAN'T PUT AN AD IN THE NEWSPAPER OR ON THE RADIO OR ON THE TV.

SO IT REALLY KIND OF RESTRICTS WHO WE CAN REACH.

IF SOMEONE HAS, ESPECIALLY IF SOMEONE'S HAD A NEGATIVE EXPERIENCE.

AND SO IT'S IN THE VERY LAST THING OF THEIR MIND TO COME TO THE CENTER TO GET SERVICES.

WE WANT TO HAVE A CHANCE TO REACH THOSE FOLKS.

SO ONE OF THE THINGS WE TALKED ABOUT IN THE CLEO MEETING WAS HAVING THE LOCALITIES MAYBE CONTRIBUTE WITH THE IDEA OF THOSE FUNDS BEING USED FOR MARKETING TO PUSH PEOPLE INTO OUR CENTERS TO GET SERVICES.

NOT ONLY DOES IT BENEFIT THE JOB SEEKERS, BUT THE GOAL REALLY IS ECONOMIC STIMULATION.

SO IF WE CAN GET FOLKS IN THE DOORS AND GET THEM QUALIFIED AND READY FOR JOBS THAT WE KNOW ARE AVAILABLE IN THE COMMUNITY, THEN WE'RE GOING TO BOOST THE ECONOMY THAT WAY JUST KIND OF NATURALLY.

AND WHAT IT ALSO WILL DO IS ENGAGE BUSINESSES, SO IT MEETS BOTH OF OUR CUSTOMERS THAT WE'RE TRYING TO REACH BY SHOWING BUSINESSES THAT WE HAVE INCENTIVES THAT CAN BENEFIT THEM AS BUSINESSES AND ALSO SHOWING OUR JOB SEEKERS THAT, HEY, YOU DON'T HAVE TO GO THIS JOB SEARCH PROCESS ALONE.

THERE'S EXPERTS, PEOPLE WITH SUBJECT MATTER INFORMATION THAT CAN HELP YOU ALONG THIS PATH.

[00:30:03]

AND IF NOT, MAYBE IN THE FOLLOWING ONE.

I AT LEAST WANTED TO GET A WORD IN YOUR EAR TO LET YOU KNOW THAT'S SOMETHING WE'RE CONSIDERING.

WE'RE NOT ASKING FOR ANYTHING ELABORATE OR CRAZY.

AND WE ALSO, I ALSO JUST WANT TO SAY THAT I UNDERSTAND THE NEGATIVITY AND THE CHANGES THAT HAVE BEEN NEEDED TO BE MADE.

AND SO PART OF WHAT I DID WHEN I STARTED THE STATE SAID, YOU NEED TO ASK THE LOCALITIES FOR MONEY.

WE'RE AT THE TIME OF YEAR I STARTED IN SEPTEMBER.

WE'RE AT THE TIME OF YEAR THAT YOU NEED TO ASK TO GET ON THEIR BUDGETS.

AND I SAID, I'M NOT ASKING ANYBODY FOR MONEY UNTIL I'VE SHOWN SOME KIND OF GOOD FAITH THAT WE CAN HANDLE FUNDS GIVEN TO US IN A RESPONSIBLE WAY AND IN A WAY THAT'S GOING TO BENEFIT CONSTITUENTS FROM EACH OF THEIR LOCALITIES.

SO THAT HAS REALLY BEEN A MISSION OF MINE OVER THE LAST YEAR IS TO SHOW WE'RE PRESENT IN EACH LOCALITY, PARTICIPATING IN MEETINGS LIKE THESE, BEING A PART OF OUTREACH EVENTS THAT ARE HAPPENING OR COMMUNITY BASED EVENTS, AND JUST REALLY ALSO BEING AN OPEN BOOK, HAVING TRANSPARENCY AROUND WHAT'S WORKING AND WHAT'S NOT, AND BEING WILLING TO SHARE KIND OF GOOD, BAD AND UGLY WHERE WE ARE, WHAT THE STRUGGLES HAVE BEEN, AND LOTS OF APOLOGIZING FOR WHAT HAPPENED BEFORE AND JUST CONTINUING TO SAY WE WANT GOOD AND WE KNOW, I THINK THIS REGION IS UNIQUELY SITUATED TO HAVE A LOT OF OPPORTUNITY TO IT.

AND SO WE JUST HAVE TO HELP THE REGION REALIZE THAT.

AND THIS IS ONE OF THE WAYS THAT I THINK WE CAN DO THAT IS THROUGH THE PROGRAMS THAT THE BOARD OVERSEES.

AND AGAIN, I JUST APPRECIATE THE OPPORTUNITY TO SHARE AND I'M HAPPY TO ANSWER ANY QUESTIONS IF YOU GUYS HAVE SOME.

THANK YOU. ANY QUESTIONS? I DON'T HAVE A QUESTION.

I JUST HAVE A STATEMENT TO MAKE.

THE COMMENT THAT WAS MADE TO YOU WHEN YOU SAID YOU WERE GOING TO BE TAKING THIS JOB, IT'S SORT OF LIKE THE COMMENT, THE TALK ABOUT NOT BEING HAPPY TO GO TO THE MEETINGS, THE LOCATION OF THE MEETING AND ALL THOSE THINGS WERE ALL EXACTLY AS YOU SEE IT.

IT SOUNDS LIKE TO ME YOU'VE DONE A COMPLETE FLIP FLOP AND IT'S REALLY COMING AROUND AND I APPLAUD YOU FOR THAT.

AND IT WAS SOMETHING MUCH NEEDED.

AND THE THINGS YOU SAID ABOUT THE, WHERE THE EMPHASIS WAS GOING TO THE TWO LOCALITIES WHERE THE CENTERS WERE.

AND I SAID, SO WHAT ARE WE GETTING OUT OF IT? AND I NEVER GOT AN ANSWER.

WE NEVER GOT ANYTHING OUT OF IT.

BUT IT SOUNDS LIKE YOU'VE REALLY MADE SOME GREAT STRIDES AND I APPLAUD YOU FOR THAT.

THANK YOU SO MUCH. AND I WOULD JUST ASK, SHOULD WE BE COMMUNICATING BETTER WITH YOUR TEAM? LIKE WHEN WE KNOW OF A NEW BUSINESS THAT'S COMING INTO THE AREA SO THAT YOU CAN THEN REACH OUT AND MAYBE COORDINATE WORKFORCE OR HELPING THEM TO FIND WORKFORCE? YES, DEFINITELY.

DEFINITELY. SO THAT BUSINESS SERVICES COORDINATOR, HER NAME IS NADINE HALL.

SHE WOULD BE A GREAT PERSON TO COMMUNICATE THAT WITH.

AND I HAVE A REALLY GOOD RELATIONSHIP ALREADY WITH YOTI JABRI.

I WAS ABLE TO WORK WITH HIM IN SURRY BEFORE HE CAME OVER HERE.

AND JUST SO YOU GUYS KNOW, YOU GOT A GEM IN CASE YOU DIDN'T KNOW, HE'S GREAT.

AND SO I THINK WE'LL BE CONTINUING TO BUILD THAT RELATIONSHIP TOO.

ALSO COMMUNITY BASED EVENTS THAT ARE HAPPENING.

SO I DON'T KNOW IF I NEED TO GET ON A MAILING LIST.

IF THERE'S LIKE A COUNTY EMAIL THAT GOES OUT, MAYBE THAT HAS LIKE HERE'S WHAT'S COMING UP IN THE COMMUNITY, THOSE TYPES OF THINGS, WE WANT TO BE PRESENT AT THOSE THINGS, EVEN THINGS THAT ARE NOT WORKFORCE RELATED, BECAUSE SOMETIMES THAT'S HOW YOU CATCH THE BEST FOLKS IS TO KIND OF BE A PLACE THEY DON'T EXPECT YOU TO BE.

SO YEAH, WE'D LOVE TO BE ON ANYTHING LIKE THAT.

OKAY. OKAY.

THANK YOU. THANK YOU VERY MUCH.

THANK YOU VERY MUCH. APPRECIATE IT.

VERY GOOD PRESENTATION. THANK YOU.

THANK YOU VERY MUCH.

THAT WAS VERY MOST INFORMATIVE.

NOW WE HAVE THE NEXT PRESENTATION IS BOARDDOCS BY A NUMBER OF PEOPLE.

MS. KNOTT. BETSY DREWRY.

THANK YOU. THANK YOU, MADAM CHAIR.

MEMBERS OF THE BOARD.

MR. STOKE. MR. WHITTEN. I APPRECIATE THIS OPPORTUNITY TO COME BEFORE YOU AND TALK ABOUT BOARDDOCS.

AT THIS BOARD'S REQUEST I MET WITH THE COUNTY ADMINISTRATOR AND THE FINANCE DIRECTOR TO DISCUSS THE BEST APPROACH TO PURCHASE AND IMPLEMENT AN ELECTRONIC AGENDA PLATFORM.

MR. STOKE RECOMMENDED USING THE SAME PROGRAM AS THE PRINCE GEORGE COUNTY SCHOOL BOARD BECAUSE, WHICH IS CALLED BOARDDOCS OR DOCS PRO, BECAUSE IT DOES COINCIDE WELL WITH OUR VIDEO FOLKS, SWAGIT.

[00:35:04]

BOARDDOCS PRO IS A STATE OF THE ART CLOUD BASED BOARD MANAGEMENT SERVICE DEVELOPED SPECIFICALLY FOR PUBLIC GOVERNING BODIES.

IT PROVIDES A MEANS OF IMMEDIATELY PUBLISHING AND REVISING AGENDA ITEMS, SUPPORTING DOCUMENTS AND POLICIES AND PROCEDURES ALL ON THE INTERNET. STAFF MEMBERS CAN QUICKLY AND EASILY GO IN AND CREATE AN APPROACH AND TRACK THE AGENDA.

THEY CAN POST THEIR ITEMS ON, BOARDDOCS SERVICES OFFERS GOVERNING BODIES A SIMPLE WAY TO ELIMINATE PAPER BASED AND LESS ADVANCED ELECTRONIC PROCESSES WHILE MAKING DOCUMENTS EASILY AVAILABLE TO THE GOVERNING BODY.

SOME OF ITS FEATURES IT CREATES, MANAGES AND PUBLISHES MEETING AGENDAS AND SUPPORTING DOCUMENTS.

ALL OF THE STUFF WE NORMALLY DO IN A HARD NOTEBOOK.

IT ARCHIVES THE MEETINGS, MINUTES AND RELATED DOCUMENTS FOR EACH AGENDA ITEM.

IT MANAGES POLICIES AND PROCEDURES THROUGHOUT THE ENTIRE LIFE CYCLE OF THE RECORD.

TAKES MINUTE NOTES AND RECORDS VOTING AND A NUMBER OF OTHER THINGS.

IT EASILY ASSOCIATES WITH VIDEO OR AUDIO WITH EACH MEETING.

TRACKS PROGRESS ON STRATEGIC PLANS AND GOALS.

AND IT UTILIZES THE ACTIONS COLLECTED DURING THE READING TO HELP IN GENERATING MINUTES.

WHAT WE'RE GOING TO DO NOW IS PULL UP THE PRINCE GEORGE COUNTY SCHOOL BOARD'S WEBSITE.

AND IF YOU SEE UNDER ABOUT US THEY HAVE A DROPDOWN LINK CALLED BOARDDOCS.

NOW THE REPRESENTATIVE WITH DILIGENT HAS INFORMED US THAT THEY CAN SET IT UP ON OUR WEBSITE.

SO WHEN YOU CLICK ON THE NORMAL MEETING MINUTES AND AGENDAS BUTTON WE HAVE, IT WOULD TAKE YOU STRAIGHT TO BOARDDOCS.

AND AS YOU CAN SEE, IT LOOKS A LITTLE BIT LIKE WHAT WE HAVE ALREADY THAT STAFF PUTS UP ON THE WEBSITE.

IT'S A LITTLE MORE UNIFORM, MORE EFFICIENT, BUT YOU CAN CLICK ON THE LATEST MEETING AND YOU'LL SEE AS YOU GO DOWN THE ATTACHMENTS FOR EACH AGENDA ITEM.

AND THAT'S WHAT YOU WILL SEE WHEN I NOTIFY YOU THAT BOARD PACKETS OR THE AGENDA IS READY, YOU WILL GO ONLINE AND THIS IS HOW YOU WILL VIEW THE AGENDA AND THE SUPPORTING DOCUMENTATION.

YOU WILL SEE WHAT THE PUBLIC SEES.

AND WE CAN SET IT UP SO DURING THE MEETING, MS. DREWRY AND I WERE TALKING ABOUT THAT EARLY, EARLIER, MAYBE SETTING IT UP SO IT CAN ALSO BE ON YOUR MONITORS WHEN WHATEVER IS BEING PRESENTED IS NOT ON YOUR MONITORS. SO YOU CAN FOLLOW ALONG DURING BOARD MEETINGS.

AND IF YOU HAVE QUESTIONS ABOUT THE PROGRAM, I'M GOING TO LET MS. DREWRY TALK ABOUT THE MONEY.

JUST A QUESTION. SO WHAT IF THE PORTION WHERE A LOT OF TIMES WE ADOPT, WE MAKE CHANGES TO THE AGENDA, YOU KNOW, LIVE HERE, AND THEN WE ADOPT THE AGENDA.

WOULD THE AGENDA ONLINE AT THAT POINT GET UPDATED TO REFLECT WHAT'S JUST TRANSPIRED BASED ON ADDING ANOTHER ITEM TO THE AGENDA OR WHAT? WE WOULD PROBABLY HAVE TO DO THAT MANUALLY.

WE'D HAVE TO, YOU KNOW, I COULD GO IN WHILE I'M HERE.

AND ADD IT IN.

YES. OKAY. FOR EXAMPLE, WE JUST ADDED A12 TONIGHT, SO THAT WOULD BE UPDATED BY YOU.

YES, MA'AM.

OKAY. THANK YOU.

GOOD QUESTION. ANY OTHER QUESTIONS? I GOT ONE. IF THE INFORMATION IS GOING TO BE ON A WEBSITE WHERE YOU CAN CLICK ON IT, HOW ACCESSIBLE IS IT? BECAUSE OUR AGENDA IS, I CAN TELL THE MEETING TONIGHT ARE NOT APPROVED.

[00:40:06]

SO HOW IS THAT SEPARATED FROM ANY OTHER GOING ON A WEBSITE AND JUST GOING TO CLICK ON MINUTES LIKE ANY INDIVIDUAL CAN DO? MINUTES OR THE AGENDA? EITHER ONE. WELL, MINUTES ARE NOT POSTED UNTIL THEY'RE APPROVED, BUT IT WOULD BE THE SAME.

IT WOULD BE DONE THE SAME WAY.

THE MINUTES WOULD NOT GET POSTED UNTIL YOU ALL HAVE APPROVED THEM.

LIKE LAST BOARD MEETINGS MINUTES ARE NOT ON THE WEBSITE RIGHT NOW.

TONIGHT, AFTER YOU APPROVE THEM, I WILL GO IN AND PUT THEM ON.

IT WOULD BE THE SAME WAY.

AND THE AGENDA, ALSO, YOU'RE RIGHT, YOU DON'T APPROVE THE AGENDA UNTIL THE BOARD MEETING.

SO THE AGENDA IS, I GUESS NOW IT WOULD JUST BE LIKE TEMPORARY UNTIL YOU ADD OR APPROVE IT.

SO IT'D BE A TENTATIVE AGENDA. EXACTLY.

BECAUSE LIKE TONIGHT, LIKE MRS. WAYMACK SAID, WE'RE ADDING THREE ITEMS, BUT TECHNICALLY, WE HAVEN'T DONE IT YET.

OKAY. ALL RIGHT, LET'S TALK MONEY.

THANK YOU, MRS. KNOTT.

GOOD EVENING, MADAM CHAIR, BOARD MEMBERS, MR. STOKE AND MR. WHITTEN.

AS MS. KNOTT MENTIONED, WE DID MEET WITH THE DILIGENT REP A COUPLE OF TIMES BY ZOOM, AND THE ENTIRE COST TO PURCHASE BOARDDOCS WOULD BE $8,225 IN FISCAL YEAR 23 THIS YEAR.

$7,225 OF THAT IS AN ANNUAL SUBSCRIPTION FEE AND THEN A $1,000 ONE-TIME IMPLEMENTATION OR INSTALLATION COST. WE DID RECEIVE THE PRICING PROPOSAL THAT WAS INCLUDED AS AN ATTACHMENT IN YOUR PACKET UNDER A TIPS CONTRACT.

IT'S A COOPERATIVE CONTRACT AND IT'S ACTUALLY A LITTLE CHEAPER THAN WHAT THE SCHOOL BOARD IS PAYING FOR THE SAME SOFTWARE.

THE ONGOING COST FOR FY 24 AND BEYOND, IF APPROVED, WOULD BE $7,225 A YEAR FOR THIS ONLINE SUBSCRIPTION.

SO THE IMPLEMENTATION TIMELINE, ONCE THE, I GUESS THE CONTRACT OR THE PROPOSAL IS APPROVED AND SIGNED BY THE COUNTY ADMINISTRATOR, THERE'S ABOUT AN EIGHT WEEK IMPLEMENTATION TIMELINE AND THAT DOES INCLUDE STAFF TRAINING.

SO AGAIN, FROM THE TIME THAT MR. STOKES SIGNS THE AGREEMENT, WHICH IS ATTACHMENT 2 IN YOUR PACKET OR THE ORDER FORM, AGAIN, THE CLOCK STARTS TICKING.

SO THEY DO HAVE TO RECEIVE THAT SIGNED AGREEMENT BEFORE THEY BEGIN THE IMPLEMENTATION PROCESS.

WHAT STAFF IS RECOMMENDING IS THAT A TRANSFER FROM THE GENERAL FUND CONTINGENCY BE MADE IF THE BOARD WANTS TO MOVE FORWARD WITH BOARDDOCS FOR $8,225 AND WE WOULD INCLUDE THE ANNUAL SUBSCRIPTION FEE IN THE FY 24 BUDGET AND FUTURE BUDGETS.

SO THAT'S THE MONEY PIECE.

SO IT'S A PLACE IN HERE, PAGE ATTACHMENT 2 AND AT THE BOTTOM IT SAYS THE PRICES SHALL INCREASE BY 8% ON EACH ANNIVERSARY. YES, SIR.

THERE USUALLY IS AN INCREASE ANNUALLY.

WE EVEN BUILD THAT INTO OUR INVITATIONS FOR BID OR OUR REQUEST FOR PROPOSALS.

WE KNOW THAT VENDORS ARE GOING TO ENTERTAIN OR PROBABLY PROPOSE A FEE INCREASE.

IT'LL BE 8% EVERY YEAR? THIS SEEMS A LITTLE EXCESSIVE TO ME.

I'M NOT SURE WHAT THE TERMS UNDER TIPS ARE, BUT I COULD CERTAINLY ASK THAT QUESTION TO THE REPRESENTATIVE.

I WAS JUST CURIOUS. WHAT ABOUT SOFTWARE UPDATES MS. DREWRY. I THINK SINCE IT'S WEB BASED, THOSE WOULD BE ONGOING.

SO THAT'S AN ADDITIONAL CHARGE NOT INCLUDED IN THIS? NO, SIR. I'M SURE THERE ARE PROVIDED AT NO COST IN THAT ANNUAL SUBSCRIPTION.

IT'S AN ONLINE PLATFORM, SO I'M SURE THEY MAKE UPDATES PERIODICALLY.

IT'S NOT ANYTHING THAT WE HAVE TO UPDATE ON OUR END SINCE IT IS WEB BASED.

I'D KIND OF LIKE TO KNOW THAT ALONG WITH WHAT MR. HOW FAR BACK DO THEU ARCHIVE, THE MINUTES AND THE AGENDAS AND ALL OF THAT? DOES ANYBODY KNOW? I MEAN, SUPPOSE YOU WANTED TO GO BACK TEN YEARS TO SEE WHAT HAPPENED? YES, WE DO THAT NOW.

I MEAN, NOT NECESSARILY ON THE WEBSITE, BUT EVER SINCE WE'VE BEEN PUTTING MINUTES ON THE WEBSITE.

I'M TRYING TO THINK OF HOW MANY YEARS BACK WE'VE GONE TO DO THAT, BUT.

[00:45:03]

WHAT HAS BEEN THE COST OF THE PAPER AND THE BINDERS AND THE TIME INVOLVED IN PUTTING ALL THESE BINDERS TOGETHER? WELL, MR. STOKE AND I ACTUALLY TALKED ABOUT THAT TODAY.

AND WE DON'T HAVE AN EXACT NUMBER.

BUT WE ESTIMATED ABOUT, 28, WAS IT 28 CENTS A PAGE.

SO THAT'S 9,000 A YEAR.

SO IF THIS IS STRICTLY GOING TO BE ONLINE, AND IF I NEED FOR VISION PURPOSES TO HAVE A WRITTEN OR PRINTED COPY, IS THAT GOING TO BE ON ME TO HAVE TO PRINT IT OUT SOMETHING? I MEAN, I WOULD BE HAPPY TO PRINT IT FOR YOU.

BECAUSE IF SO, THEN WE'RE REALLY NOT SAVING ANYTHING EXCEPT FOR YOU'RE NOT DOING IT FOUR TIMES FOR HOWEVER MANY PEOPLE.

BECAUSE I KNOW FOR ME, LOOKING ONLINE FOR A LONG TIME ISN'T GOOD ON MY VISION.

SO, BUT THEN THERE'S SOME THINGS LIKE ON MY TABLET, I'LL TAKE IT AND STRETCH IT BIGGER TO MAKE IT EASIER TO SEE.

SO THAT WAS ONE QUESTION I HAD, AND I'M GLAD YOU ASKED THE QUESTION ON WHAT THE CURRENT COST IS TODAY, BECAUSE I WAS GOING TO ASK, WAS THIS A REAL NEED THAT WE NEED TO DO HERE IN THE MIDDLE OF A BUDGET YEAR, OR IS THIS SOMETHING THAT WE SHOULD BE LOOKING TO DO WHEN WE START HAVING BUDGET DISCUSSIONS AND ACTUALLY FACTOR THAT INTO NEXT YEAR'S BUDGET OR NEXT YEAR'S FISCAL BUDGET? SO I JUST DIDN'T KNOW ABOUT THE COST UNTIL YOU JUST ASKED WHAT WAS THE PRINTING COST.

SO IF THEY'RE ABOUT THE SAME, IT'S NOT LIKE THE PRINTING COST WAS $20,000.

SO, YOU KNOW, WE'D BE SPENDING, SAY, $10,000 TO FINISH OUT THIS FISCAL YEAR AND PRINTING COSTS.

I DO KNOW IT'S A LOT OF TIME AND EFFORT TO PRINT EVERYTHING AND PUT THE BOOKS TOGETHER AND BUY THE MATERIALS AND ALL THAT STUFF.

BUT I GUESS THAT'S MY BIGGEST QUESTION.

I'M STILL A LITTLE SCARY ON US CONSTANTLY TRYING TO PULL STUFF OUT OF EITHER CONTINGENCY OR FUND BALANCE RIGHT NOW WITHOUT WE KNOW WE'VE GOT MONIES THAT WE'VE ALLOCATED FOR POTENTIALLY FOR THE POLICE.

WE KNOW WE HAVE THE BOILERS COMING DOWN THE ROAD THAT WE'RE TALKING ABOUT COMING OUT OF CONTINGENCY.

AND IT JUST, I KNOW IT'S NOT A LOT OF MONEY, BUT IT'S JUST SCARY GETTING READY TO GO INTO SIX MONTHS LEFT IN A BUDGET AND WE'RE PROBABLY GOING TO BE LESS THAN HALF LEFT OF OUR CONTINGENCY TO GET US THROUGH THE NEXT SIX MONTHS.

SO THAT WAS MY ONLY REASON FOR ASKING ABOUT WAS THIS AN ITEM THAT REALLY SHOULD BE MORE TALKED ABOUT AND LOOK TO FACTOR INTO OUR BUDGET FOR NEXT YEAR? AND I'M, YOU KNOW, I'M GOING TO ADD MY $0.02.

YOU ALL PUT A LOT OF TIME AND EFFORT IN PUTTING A BUDGET TOGETHER, A DOABLE BUDGET, SOMETHING WE CAN LIVE BY.

BUT MY TIME ON THE BOARD, IT SEEMS LIKE WE'RE SLIPPING.

WE HAVEN'T BEEN ABLE TO GRASP OR HOLD TO A BUDGET UNLESS IT'S AN EMERGENCY.

I'M GOING TO USE THE EXAMPLE, THE BOILERS.

RIGHT. WE GOT ONE DOWN AND ONE LIMPING.

TO ME, THAT'S INFRASTRUCTURE.

THAT'S IMPORTANT. YOU HAVE TO MAINTAIN IT.

THE FIBER OPTIC, WE KNEW THAT.

THAT KIND OF HIT US A LITTLE BIT.

WE KNEW IT WAS COMING, THOUGH. IT JUST HIT US QUICKER THAN WE THOUGHT.

BUT I'M WHERE MR. BROWN'S AT BECAUSE WE WENT INTO THIS BUDGET SEASON WITH A PRETTY HEALTHY CONTINGENCY.

AND WITH WHAT WE GOT LOOKING AT US FOR THE 22ND, WHICH WE KNOW IS NEEDED FOR FIRE AND EMS AND POLICE, THAT'S GOING TO TAKE A SUBSTANTIAL AMOUNT OUT OF THAT CONTINGENCY WE GOT LEFT, NOT INCLUDING WHAT MR. SIMMONS MAY BRING TO US.

AND THEN WE STILL GOT A NEW SCHOOL OUT HERE THAT WE HAVEN'T GOTTEN THE UPDATES AND CHANGE ORDERS.

I KNOW THERE ARE SUPPLY CHAIN ISSUES.

EVERYBODY'S HAVING THEM. WHERE I WORK IS TREMENDOUS FOR SUPPLY, NOT JUST GETTING THIS STUFF BUT GETTING IT DELIVERED.

AND ON TIME. IT NEVER SEEMS TO WORK.

AND THAT'S A COST.

SO. WE AS STAFF HAVE NO OBJECTIONS TO WAITING UNTIL JULY 1 OR LATER TO IMPLEMENT THIS.

WE WERE GIVEN A TIMELINE TO AT LEAST EXAMINE IT BY THE FIRST, AFTER A YEAR.

I MEAN, HONESTLY, THIS, A BOARDDOCS PROGRAM, IS AT THE BOARD'S PLEASURE.

[00:50:04]

DOESN'T MATTER TO ME.

I'M NOT SAYING I'M AGAINST IT.

I JUST, I'M KIND OF LIKE WHERE MR. BROWN IS. I'M CONCERNED ABOUT WHAT WE DO BURN THE CONTINGENCY UP.

WE'RE NOT EVEN SIX MONTHS INTO IT, INTO THE BUDGET WE HAVE NOW.

I HAVE NO URGENCY.

THAT'S TOTALLY UP TO THE BOARD.

AND I'D LIKE TO HEAR THE QUESTION MR. HUNTER ASKED AND THE QUESTION I ASKED.

AND SO IF WE'RE MAKING A DECISION, WE KNOW EXACTLY WHAT THE [INAUDIBLE] IS AND WHAT THE BENEFITS WE HOPE TO GAIN FROM IT.

SURE. SO THE BOARD'S PLEASURE IS TO BRING THIS AT A LATER DATE.

I'D LIKE TO RECOMMEND IT'S BROUGHT FORTH WITH THE BUDGET.

WHEN WE STARTED HAVING THE BUDGET DISCUSSIONS.

I MEAN, THAT'S GOING TO START HERE PROBABLY IN THE NEXT 30 DAYS OR LESS.

I LIKE THE THOUGHT OF IT, AND I WONDERED YEARS AGO WHY WE HADN'T GONE IN ELECTRONICALLY.

HOWEVER, IT'S NOT REALLY A COST SAVINGS.

IT'S JUST NOT WASTING ALL THAT PAPER AND KILLING LESS TREES.

WE'RE NOT KILLING TREES.

YEAH. AND I LIKE THAT ASPECT OF IT.

I REALLY DO. BUT LIKE.

MR. BROWN'S GOT SOME VISIONS AND CONCERNS, AND I'M NOT SURE WHERE T.J.'S ARE AT THIS TIME.

MINE'S JUST BUDGET.

YEAH. WELL, THAT IS THE REAL BENEFIT.

IT'S JUST SAVING TREES.

I MEAN, A LOT OF PEOPLE LIKE TO HAVE SOMETHING IN THEIR HAND AND LIKE TO BE ABLE TO FOLLOW ALONG.

AND I GET THAT. WE CAN WRITE I UNDERSTAND THAT. I KNOW THAT'S WASTING TREES, BUT YOU CAN MAKE NOTES, WRITE ON IT, REMEMBER IT WHEN YOU GO THROUGH YOUR PACKET.

I UNDERSTAND.

YES. WE CAN BRING THIS BACK WHEN WE DO THE BUDGET.

ALL RIGHT. I'LL TRY TO GET ANSWERS TO YOUR QUESTIONS IN ADVANCE OF THAT TO YOU BY EMAIL.

BUT YES,.

I APPRECIATE IT. ALL RIGHT.

ALL RIGHT. THANK YOU.

THANK YOU. THANK YOU VERY MUCH.

THANK YOU. WE HAVE A FEW MINUTES UNTIL 7.

SO I DECLARE RECESS UNTIL 7:00.

7:00.

7:00. THE BOARD HAS BEEN IN CLOSED SESSION AND WORK SESSION, AND NOW WE GO INTO OUR BUSINESS SESSION.

WE WILL BEGIN WITH OUR INVOCATION BY PASTOR KYLE FROM THE DESTINATION CHURCH.

[INVOCATION]

LET US PRAY. MOST MERCIFUL AND HEAVENLY GOD, WE COME TONIGHT SEEKING YOUR PRESENCE AND YOUR POWER.

YOUR POWER TO CREATE THE BOLDNESS OF PAUL AND SILAS, THE WISDOM OF SOLOMON, AND THE COURAGE OF DAVID.

LORD AS TONIGHT, DISCUSSIONS ARE HELD TO DECIDE THE VARIOUS RESOLUTIONS THAT ARE ON THE AGENDA.

GOD, WE ASK THAT YOU WOULD PROVIDE THE INSIGHT AND IDEAS THAT WILL PRODUCE EFFECTIVE AND PRODUCTIVE PLANS FOR THE GREATER FUTURE OF OUR COMMUNITY.

GOD, WE ASK FOR YOUR COURAGE TO DO WHAT IS RIGHT AS IT PERTAINS TO THE PEOPLE WHO RESIDE IN THESE VARIOUS DISTRICTS.

GOD, WE ASK FOR YOUR BOLDNESS TO STAND UP FOR WHAT IS RIGHT AND WHAT IS JUST GOD, TONIGHT, AS DISCUSSIONS ARE HELD, WE ASK THAT YOU WOULD BE IN THE MIDST OF THEM, THAT YOUR PEOPLE MIGHT BE BLESSED AND CARED FOR IN A WAY THAT ONLY YOU CAN.

AND WE'LL GIVE YOU THE PRAISE, HONOR, AND THE GLORY.

IN JESUS NAME.

AMEN. AMEN.

AMEN. THANK YOU.

NOW WE'LL HAVE THE PLEDGE OF ALLEGIANCE BY THE BOY SCOUTS.

GABRIEL JENKINS.

EVERYONE, PLEASE JOIN ME IN THE PLEDGE OF ALLEGIANCE.

THANK YOU, SCOTT JENKINS.

IT IS TIME FOR THE PUBLIC COMMENTS.

HAS ANYONE APPLIED TO YOU MRS. KNOTT FOR PUBLIC COMMENT? NO, MADAM CHAIR.

BUT IF ANYONE WISHES TO SPEAK TO THE BOARD, YOU MAY COME FORWARD NOW.

YOU MAY NOT SPEAK TO THE PUBLIC HEARING MATTER, BUT ANY OTHER MATTER MAY BE DISCUSSED AT THIS TIME.

IF ANYBODY WISHES TO SPEAK TO THE BOARD, PLEASE COME FORWARD.

GIVE YOUR NAME AND ADDRESS AND YOU WILL HAVE 4 MINUTES TO SPEAK.

SEEING NO ONE COME FORTH.

I CLOSE THE PUBLIC COMMENT SESSION.

NOW I GO TO THE ADOPTION OF THE AGENDA.

[ADOPTION OF AGENDA]

[00:55:02]

AND ADD A12.

PARKS AND REC. THANK YOU.

DO I HAVE A SECOND? SECOND.

THANK YOU. PLEASE CALL THE ROLL. MR. CARMICHAEL IS ABSENT.

MR. WEBB? YES. MRS. WAYMACK? MR. HUNTER? YES. MR. BROWN? YES.

NOW WE GO TO THE ADOPTION OF THE ORDER OF CONSENSUS.

[ORDER OF CONSENSUS]

WE ACCEPT IT AS PRESENTED.

I'LL SECOND. THANK YOU.

CALL THE ROLL, PLEASE.

NOW WE HAVE A PLEASANT EVENT.

[PRESENTATIONS]

PLEASE JOIN US AS MR. HUNTER WILL MAKE THIS PRESENTATION.

YOU WANT US TO STAND.

THANK

[01:00:40]

THANK YOU SO MUCH.

SUCH A NICE THING.

NEXT, WE HAVE SUPERVISORS COMMENTS.

[SUPERVISORS’ COMMENTS]

NOTHING TONIGHT, MA'AM.

MR. BROWN. NOTHING TONIGHT, MADAM CHAIR.

MR. HUNTER. NOTHING OTHER THAN I WAS HONORED TO MAKE THAT PRESENTATION A MINUTE AGO.

WELL, I HAVE A NICE COMMENT.

I WANT TO CONGRATULATE PRINCE GEORGE ON THE BEST OF THE BEST.

OH, YEAH. WE WERE VOTED THE BEST COMMUNITY TO LIVE IN BY THE BEST OF THE BEST.

WE ALSO RECEIVED A LOT OF OTHER ACCOLADES ABOUT ALL THE GOOD BUSINESSES AND ALL THE OTHER GOOD THINGS WE HAVE HERE IN PRINCE GEORGE.

ONE OF OUR SCHOOLS WON BEST OF THE BEST SCHOOL, SO YOU CAN BE PROUD OF LIVING IN PRINCE GEORGE.

WE ARE A GREAT PLACE AND WE WANT TO THANK EVERYBODY THAT MAKES IT THAT WAY.

THANK YOU SO MUCH.

[APPLAUSE] NEXT, WE HAVE OUR COUNTY ADMINISTRATOR COMMENTS.

[COUNTY ADMINISTRATOR’S COMMENTS]

ON FRIDAY, NOVEMBER 11TH, PRINCE GEORGE'S COUNTY GOVERNMENT OFFICES WILL BE CLOSED FOR VETERANS DAY.

AND ON VETERANS DAY AT 11 AM THERE WILL BE A VETERAN'S DAY OBSERVANCE AT THE PRINCE GEORGE REGIONAL HERITAGE CENTER.

IT WILL BE RAIN OR SHINE AND THEY WILL BE INSIDE THE MUSEUM IF IT IS RAINING.

FORT LEE IS CURRENTLY HOLDING A IGSA INTER-GOVERNMENTAL SUPPORT AGREEMENT DISCUSSIONS WITH THE REGION TO SEE WHAT PARTNERSHIPS ARE AVAILABLE.

IT'S A TWO DAY EVENT.

MS. DREWRY, MICHELLE JACKSON AND MYSELF ARE ATTENDING THOSE MEETINGS.

PRINCE GEORGE COUNTY ALREADY HAS SET THE STAGE WITH A IGSA AGREEMENT WITH FORT LEE FOR THE 911 SYSTEM, AND THEY'RE SEEING WHAT ELSE THEY CAN BUILD OFF OF THAT.

THANK YOU, MADAM CHAIR.

THANK YOU, MR. STOKE. NEXT, WE HAVE A REPORT FROM VDOT.

[REPORTS]

THANK YOU. GOOD EVENING, BOARD MEMBERS, MADAM CHAIR.

SO OUR CREWS HAVE BEEN WORKING ON PAVEMENT REPAIRS, TREE TRIMMING, SHOULDERS AND DITCHES.

SOME OF THOSE ARE ITEMIZED BY ROUTE.

AND YOUR REPORT FOR THIS MONTH, IF YOU'RE INTERESTED IN ANY ONE PARTICULAR ROUTE.

OUR SECOND ROUND OF LITTER REMOVAL AND MOWING IS NOW COMPLETE.

THERE IS AN ADDITIONAL SPAN LOCK REPLACEMENT PROJECT FOR THE BENJAMIN HARRISON BRIDGE THAT IS COMING UP THAT WILL INVOLVE A FEW NIGHT CLOSURES OF THE BRIDGE.

RIGHT NOW THEY'RE TELLING ME PROBABLY THREE AND THOSE CLOSURES WOULD ONLY BE DURING NIGHT.

SIMILAR TO THE PREVIOUS PROJECTS THAT WE'VE HAD GOING ON.

WE HAD A SAFETY STUDY THAT WAS REQUESTED ON ENTERPRISE DRIVE.

THE RESULTS OF THAT COURTESY REVIEW HAVE BEEN SENT TO OUR TRAFFIC ENGINEERING DEPARTMENT FOR FURTHER REVIEW AND SUPPORT OF THOSE RECOMMENDATIONS.

WE ALSO HAD A SAFETY STUDY REQUEST ON OLD TOWN DRIVE.

THE COURTESY REVIEW ON THAT IS COMPLETE AND I HAVE SUBMITTED BY SUPPORT FOR THOSE RECOMMENDATIONS.

WE'RE LOOKING AT HAVING OUR SIGN SHOP GO OUT AND LOOK AGAIN ABOUT SOME ADDITIONAL SIGNAGE AND MODIFICATIONS TO MAKE SURE THAT ALL THE SIGNS THAT ARE OUT THERE ARE CURRENT.

THAT'S REALLY ALL I HAVE FOR THIS MONTH.

UNLESS YOU ALL HAVE SOME QUESTIONS OR COMMENTS FOR ME.

ANY QUESTIONS? NO, MA'AM.

NO, MA'AM. ONE THING I DID LEAVE OFF, JUST TO LET YOU ALL KNOW, WE HAVE STARTED OUR HIRED EQUIPMENT CONTRACTS FOR WINTER MONTHS.

WE'VE STARTED THOSE INSPECTIONS, AND IT LOOKS LIKE SO FAR FROM WHAT WE'VE HAD SUBMITTED, WE'LL PROBABLY BE IN PRETTY GOOD SHAPE WITH ENOUGH EQUIPMENT THIS YEAR.

[01:05:08]

VERY GOOD. I HAVE ONE QUICK THING.

SORRY. WHERE ARE WE ON THE NO THROUGH TRUCKS DOWN? YES, SIR. NO THROUGH TRUCK RESTRICTION, I DID SEND A REQUEST ON THAT THIS WEEK.

AND THEY'RE TELLING ME THAT THEY SHOULD HAVE IT BACK TO ME BY THANKSGIVING.

SO THAT'S WHAT I'M BEING TOLD AT THIS POINT.

SO ONCE WE GET IT BACK, THEN VDOT WILL HAVE TO DO A WILLINGNESS AND THEN IT'LL MOVE FORWARD FROM THERE.

OKAY. I HAD A COUPLE CITIZENS ASK ME, SO THANK YOU.

VERY LONG PROCESS.

YEAH. I TOLD THEM IT WAS GOING TO BE LONG.

ALL RIGHT. THANK YOU.

THANK YOU. THANK YOU.

NEXT WE GO TO POSTPONED ITEMS, THE APPROVAL OF A COUNTYWIDE ROOM RENTAL POLICY.

[POSTPONED ITEMS]

SO I DID SEND OUT A COPY OF THEIR REGULATIONS TO ALL THE BOARD MEMBERS AS WELL AS THE SCHOOL BOARD'S APPLICATION FOR THE RENTAL.

ALSO AT YOUR DESK TONIGHT, I PLACED A DRAFT APPLICATION THAT I PUT TOGETHER VERY SIMILAR TO THE SCHOOL'S APPLICATION WITH A FEW TWEAKS.

SO I'LL SKIP, WELL WE'LL GO THROUGH THE FIRST PART OF THE PRESENTATION PRETTY QUICKLY FOR THOSE WHO HAVEN'T SEEN IT.

BASICALLY, UNDER THE PROPOSED POLICY, THE PARKS AND REC FACILITIES WOULD BE EXEMPT.

THIS WOULD ONLY BE FOR COUNTY FACILITIES, NOT INCLUDING ONES MANAGED BY PARKS AND REC BECAUSE THEY HAD THEIR OWN POLICY AND APPLICATION.

WE TALKED ABOUT THE LAST MEETING, THE APPLICATION PROCESS.

BASICALLY, IT'S FIRST COME, FIRST SERVE, BUT THE COUNTY DEPARTMENTS AND PUBLIC BODIES WOULD HAVE FIRST PRIORITY AND THAT YOU HAVE TO MAKE A RESERVATION 30, AT LEAST 30 DAYS IN ADVANCE OR FOR ANNUAL LEASES IT'S 60 DAYS IN ADVANCE.

AND THE APPLICATION HAS A PLACE WHERE YOU HAVE TO PROVIDE A STATEMENT STATING THE PURPOSE FOR THE MEETING.

SO WE TALKED ABOUT ANNUAL LEASES HAD TO BE APPROVED BY THE BOARD AFTER A PUBLIC HEARING.

AND RIGHT NOW WE DO HAVE ANNUAL LEASES.

IN THE WELLNESS CENTER WE HAVE A NUMBER OF ROOMS THAT HAVE ANNUAL LEASES.

THE USE OF THE FACILITY, THERE WON'T BE ANY PROFIT MAKING ACTIVITIES THAT WOULD BE ALLOWED.

AND THEN ALL PUBLICITY MUST NAME THE INDIVIDUAL GROUP.

THE COUNTY CAN'T BE IDENTIFIED AS A SPONSOR AND THE ORGANIZATION CAN'T USE THE NAME OF THE FACILITY AS THEIR OFFICIAL ADDRESS.

THE REGULATIONS WOULD ALSO STATE THAT THE PERSON WHO SIGNED THE APPLICATION WOULD BE RESPONSIBLE FOR ANY DAMAGES AND THEY WOULD BE RESPONSIBLE FOR ONLY USING FURNITURE THAT'S THERE AND THEY WOULDN'T BE ABLE TO MOVE IT OR HANG ANYTHING WITHOUT PERMISSION OF THE COUNTY ADMINISTRATOR.

TALKED ABOUT INSURANCE. ALL ORGANIZATIONS WOULD HAVE TO PROVIDE $1,000,000 POLICY, NAMING THE COUNTY AS ADDITIONAL INSURED.

SUCH INSURANCE POLICY MUST BE A CERTIFICATE, MUST BE GIVEN TO THE COUNTY ADMINISTRATION BEFORE THE EVENT IS HELD.

IN ADDITION, THE APPLICATION CONTAINS ASSUMPTION OF THE RISK AND INDEMNIFICATION CLAUSES THAT WOULD BE IN THE APPLICATION SIGNED BY THE APPLICANT.

IF YOU HAVE ANY QUESTIONS, STOP ME AS WE'RE GOING ALONG.

FEES FOR RENTALS. I WORKED WITH MS. DREWRY AND MR. STOKE ON COMING UP WITH SQUARE FOOTAGE FEE BASED ON THE UTILITY FEES AT THE WELLNESS CENTER.

WE CAN DO THAT FOR OTHER BUILDINGS AS WELL, BUT WE USE THE WELLNESS CENTER AS AN EXAMPLE TO KIND OF SHOW WHAT THE COST RIGHT NOW IS FOR UTILITIES AT THE WELLNESS CENTER.

SO WHAT WE PROPOSE IS THIS WOULD ONLY BE FOR GROUPS THAT HAVE AN ANNUAL LEASE, WHICH RIGHT NOW THAT'S JUST AT THE WELLNESS CENTER AND ALSO AT BURROWSVILLE COMMUNITY CENTER.

SO THIS WOULD COVER HEATING, COOLING WATER, SEWER FEES.

IT'S REALLY HARD TO SAY.

I DON'T KNOW HOW YOU ZOOM IN ON THIS THING, BUT BASICALLY THAT JUST SHOWS FOR THE MONTHS OF LAST YEAR WHAT THE ELECTRIC COSTS WERE, WHAT THE WATER AND SEWER COSTS WERE. BUT WE CAME UP WITH A FORMULA BASICALLY WHERE WE SAW THE SQUARE FOOTAGE OF THE FIRST FLOOR IS 13,573 SQUARE FEET.

SO THE PROJECTED YEAR END ELECTRIC BILL IS $35,366.

SO THE MONTHLY AVERAGE BILL FOR UTILITIES IS $1,841.

AND THE PRO RATA ELECTRIC BILL WOULD BE $2.61 PER SQUARE FOOT, AND THE PRO RATA COUNTY UTILITY BILL FOR WATER AND SEWER IS $0.14 PER SQUARE FOOT.

[01:10:06]

CURRENTLY, THE SECOND FLOOR IS NOT BEING UTILIZED.

THAT WAS NOT PART OF THE RENOVATION.

SO WHAT WE PROPOSE IS ROUNDING UP THE FEE TO $3 PER SQUARE FOOT BECAUSE WATER AND SEWER COSTS AND ELECTRIC COSTS ARE GOING TO INCREASE. SO EXAMPLES OF POSSIBLE FEES, SO ROOM 117 IS 530 SQUARE FEE.

IT'S AT $3 PER SQUARE FOOT.

THE ANNUAL FEE WOULD BE A LITTLE LESS THAN $1,600 OR $132 PER MONTH.

THAT ROOM IS CURRENTLY VACANT.

ROOM 107, WHICH IS CURRENTLY LEASED BY THE ROTARY CLUB, IS 634 SQUARE FEET.

SO AT $3 PER SQUARE FOOT, ANNUAL FEE WOULD BE $1900, $1,902 OR $158.58 PER MONTH.

SO WHEN WOULD THE FEED GOING TO EFFECT? BASICALLY WHAT WE PROPOSE, IT WOULD BE EFFECTIVE JANUARY 1ST, 2023, FOR ANY NEW LEASES OR ANY LEASES THAT ARE BEING RENEWED.

WE WOULDN'T TERMINATE THE EXISTING LEASES IN ORDER TO IMPLEMENT THIS FEE.

WE WOULD WAIT UNTIL THE LEASE IS UP FOR RENEWAL AND THEN WE WOULD IMPLEMENT THE FEE STRUCTURE.

AND THEN THE OPERATIONAL CHARGES WOULD BE SUBMITTED THE FIRST OF EACH MONTH TO THE DIRECTOR OF FINANCES AND THE CHECKS WOULD BE MADE PAYABLE TO THE TREASURER.

WERE THERE ANY QUESTIONS ABOUT THE POLICY OR ABOUT THE APPLICATION? YOU COULD PAY IT BY THE YEAR IF THEY WISH TO? OR YOU CAN PAY IT IN ADVANCE FOR THE YEAR IF THAT'S EASIER FOR THE ORGANIZATION RATHER THAN MONTHLY.

YES. AND CURRENTLY THERE'S NO FEE.

I SHOULD HAVE MADE THAT CLEAR. FOR ANY ORGANIZATION USING THE FACILITY, THEY CAN USE IT FOR FREE RIGHT NOW.

ANY QUESTIONS, COMMENTS? WHAT'S THE PLEASURE OF THE BOARD? DO I HAVE A RESOLUTION? ARE WE GOING TO TALK ABOUT THIS APPLICATION, BY ANY CHANCE? SURE. I MEAN, THE APPLICATION DOES NOT HAVE TO BE APPROVED BY THE BOARD.

OKAY. JUST THE POLICY NEEDS TO BE APPROVED BY THE BOARD.

BUT IF THERE'S QUESTIONS THE BOARD MEMBERS HAVE, I CAN TWEAK THAT.

THE ONLY THING I HAVE IS WHERE IT SAYS YES OR NO FOR POLICE SECURITY NEEDED FOR AN EVENT.

WHO MAKES THAT DETERMINATION? THAT'D BE THE COUNTY ADMINISTRATOR, WHO WOULD MAKE THE DETERMINATION IF SECURITY IS NEEDED AFTER.

AND I CAN'T, PERHAPS IF SOMEONE, I MEAN, WE REALLY DON'T HAVE ANY LARGE ROOMS THAT WE'D BE RENTING BECAUSE THE GYMNASIUMS MANAGED BY THE PARKS AND REC DEPARTMENT.

SO I CAN'T IMAGINE THERE WOULD BE, I CAN'T THINK OF ANY EVENTS OFFHAND OR WHERE YOU WOULD NEED SECURITY.

BUT WE DID ADD THAT JUST IN CASE THERE'S SOMETHING WHERE THE NEED ARISES.

AND I FORGET ABOUT THE GYMNASIUM IS ACTUALLY PARKS AND REC.

CORRECT. IS THERE A MOTION ON THIS? MADAM CHAIR HEARING NO MORE QUESTIONS I MOVED TO APROVE.

DO I HAVE A SECOND? GO AHEAD. I'M AGAINST IT, SO.

I'LL SECOND. YOU SECOND. CALL THE ROLL, PLEASE.

MR. WEBB? YES. MR. BROWN? I'M GOING TO ABSTAIN BECAUSE I'M A MEMBER IN AN ORGANIZATION THAT MEETS THERE.

MR. HUNTER? I AM, TOO. AS FAR AS THAT GOES, BUT I WOULD SAY YES.

MRS. WAYMACK? YES. THANK YOU VERY MUCH.

NOW WE GO TO A.

LET'S SEE, WHERE DO WE GO? THE NEXT ONE IS A1, THE RESOLUTION IN SUPPORT OF HOPEWELL SMARTSCALE PROJECT.

[ORDER OF BUSINESS]

A PROJECT SUBMITTED TO SMARTSCALE BY THE CITY OF HOPEWELL.

HOPEWELL IS LOOKING TO APPLY FOR THE VDOT STARS PROGRAM, WHICH IS GEARED TO HELP TRAFFIC FLOW AND RELIEVE CONGESTION ON MAJOR CORRIDORS.

THIS IS A SIMILAR PROJECT AS WHAT WE'RE SEEING ON ROUTE 10 THROUGH CHESTERFIELD COUNTY, AND THIS IS THE

[01:15:08]

AND WHILE THE PROJECT IS A HOPEWELL PROJECT, THERE IS A SMALL PIECE OF IT THAT WOULD AFFECT SOME PAVEMENT AND SOME TRAFFIC FLOWS IN PRINCE GEORGE.

SO VDOT AND THE CITY OF HOPEWELL HAVE ASKED FOR A RESOLUTION OF SUPPORT FOR THE PROJECT FROM PRINCE GEORGE COUNTY.

THE GOAL OF THE PROJECT IS AGAIN TO REDUCE CONGESTION AS WELL AS MITIGATE SOME FLOW OF TRAFFIC.

AND THE INTENT IS FOR TRAFFIC TO FLOW OUT OF THE SIDE STREETS TO THE MAIN STREETS AND USE A DEDICATED TURN LANE TO MAKE A LEFT TURNS OR GO IN THE LEFT, WHICH WOULD BE THE WEST DIRECTION. AND WHAT THIS DOES IS REDUCE TIMES AT STOPLIGHTS, REDUCES THE IDLE TIMES OF THE VEHICLES, AND KEEPS TRAFFIC FLOWING A LITTLE BIT BETTER THAN THE NORMAL T INTERSECTIONS WITH MULTIPLE STOPLIGHTS.

IN YOUR PACKET IS A DRAFT RESOLUTION FOR YOUR CONSIDERATION.

AND ALSO, I BELIEVE MS. SMITH IS HERE TO WITH VDOT TO ANSWER ANY QUESTIONS ABOUT THE STARS PROGRAM IN GENERAL.

THANK YOU. I'D BE HAPPY TO ANSWER ANY QUESTIONS. QUESTIONS? I CAN SEE WHERE IT PROBABLY WOULD HELP THE FLOW OF TRAFFIC.

IT DOES RESTRICT YOU SOMEWHAT.

INSTEAD OF BEING ABLE TO GO STRAIGHT ACROSS 36, YOU HAVE TO GO UP AND IF YOU COME OUT BY, IT LOOKS LIKE STROSNIDERS, YOU'D HAVE TO GO ALL THE WAY UP TO THE LIGHT AND COME IN DOWN THERE LIKE GOING TO THE MOOSE.

IF I'M READING THIS RIGHT.

IT'S GOING TO PUT ALL THAT TRAFFIC OVER ON JEFFERSON PARK ROAD.

YEAH. YEAH.

I'M THINKING ABOUT THE BACK UP ON JEFFERSON PARK.

IT'S MY ONLY CONCERN.

YOU KNOW, IT'S KIND OF LIKE, THE CIRCLES.

YOU KNOW, EVERYBODY WAS WONDERING WHAT'S GOING TO HAPPEN WITH THESE TRAFFIC CIRCLES.

AND I THINK AS LONG AS PEOPLE DRIVE IN THEM APPROPRIATELY, YOU KNOW, THEY WORK, THEY WORK WELL.

MY BIGGEST CONCERN IS HOW FAR IS THE TRAFFIC GOING TO BACK UP ON JEFFERSON PARK UP TOWARDS AND BACK INTO THE COUNTY.

BUT IF YOU'RE COMING FROM, SAY, THE U-HAUL STORAGE PLACE OR FROM THE STARBUCKS INTERSECTION, LET'S TAKE THAT ONE, FOR EXAMPLE.

YOU DO HAVE A LIGHT THERE.

AND IF YOU WISH TO GO TOWARDS TEMPLE AVENUE, YOU WOULD, ONCE YOU HAVE THE LIGHT, ENTER THE INTERSECTION AND GET INTO THE LEFT LANE THERE AT THE MCDONALD'S.

SO IT'S MY UNDERSTANDING YOU WOULD NOT HAVE TO GO ALL THE WAY TO JEFFERSON PARK, THAT YOU HAVE TWO OPPORTUNITIES TO TURN INTO EITHER THE WESTBOUND TRAFFIC OR INTO THE SHOPPING AREA ON THE OTHER SIDE OF THE ROAD BEFORE GETTING TO JEFFERSON PARK.

WAS THAT ENCOURAGING U-TURNS THEN? BASICALLY, IF YOU COME OUT OF THE STARBUCKS AND YOU HAVE TO GO EAST, THEN YOU'D HAVE TO MAKE A U-TURN TO COME BACK WEST TO GO TO TEMPLE AVENUE. YES, THAT IS MY UNDERSTANDING.

THE WAY THIS IS LAID OUT.

FURTHER, EXPLAIN THAT A LITTLE BETTER.

SORRY. SO REALLY QUICKLY, BASICALLY, ALL OF YOUR SIDE CONNECTIONS FOR ALL THE BUSINESSES WILL BE A RIGHT IN, RIGHT OUT.

AND THEN IF YOU'RE COMING DOWN 36 FROM EITHER DIRECTION, YOU'LL BE ABLE TO TURN INTO THE CROSSOVER AND EITHER DO A U-TURN OR GO STRAIGHT ACROSS TO THE ENTRANCES FOR THE BUSINESSES.

THE ENTRANCE ALONG, I GUESS THAT'S CROSSINGS BOULEVARD, OR ACTUALLY I'M SORRY, WHERE THE LITTLE SYMBOL SAYS OAKLAND BOULEVARD 36.

THAT WOULD BE YOUR LAST LOCATION WOULD BE THE ENTRANCE BEFORE THAT.

IF YOU SEE THAT LITTLE CROSS OVER THE VERY LAST ONE RIGHT BEFORE JEFFERSON PARK, THAT WOULD BE YOUR LAST OPPORTUNITY TO TURN AROUND AND DO A U-TURN.

SO THAT DISTANCE THERE IS THE FURTHEST SOMEONE SHOULD HAVE TO DRIVE TO MAKE A U-TURN.

[01:20:05]

THAT LOCATION WOULD HAVE TO GO DOWN TO JEFFERSON PARK OR ANOTHER LOCATION TO TURN AROUND.

OR THE NEXT SIGNAL UP THERE.

WELL, I WAS ACTUALLY TALKING ABOUT WAS WHERE CROSSINGS BOULEVARD, AT THE BOTTOM OF THE SCREEN.

IF YOU GO STRAIGHT OUT TO 36 AT THIS POINT, YOU COULD GO STRAIGHT ACROSS, GO LEFT OR WEST TO TEMPLE AVENUE.

IF YOU COME OUT UP THERE NOW, ACCORDING TO THIS, YOU WOULD GO RIGHT, GET INTO THE MEDIAN, BASICALLY MAKE A U-TURN, AND THEN GO BACK WEST.

THAT'S CORRECT. OKAY.

THE BIGGEST PART OF THIS PROJECT, AND IT'S NOT SHOWN ON THIS PARTICULAR SKETCH, IS THE REDUCTION IN THE CONFLICT POINTS.

SO WHEN YOU LOOK AT THE NUMBER OF LANES THAT ARE OUT THERE, THERE'S A LOT OF CONFLICTS THAT COULD OCCUR.

AND THIS REDUCES ALL THOSE CONFLICT POINTS AND HAS A SIGNIFICANT IMPACT ON ACCIDENTS AND INJURIES AND ALSO OPERATIONAL IMPACTS.

SO THE TRAFFIC WILL MOVE A LITTLE BIT SMOOTHER THROUGH THERE.

I'M DEFINITELY NOT AN ENGINEER.

I'M SORRY. NO, NO, GO AHEAD.

I'M CERTAINLY NOT AN ENGINEER.

COMING OUT OF THE CROSSINGS BOULEVARD, I WANT TO GO TO TEMPLE AVENUE.

SO YOU COME OUT THERE, YOU MAKE A RIGHT TURN AND HAVE TO CROSS SEVERAL LANES OF TRAFFIC TO GET TO THE LEFT SIDE WHERE YOU WOULD MAKE THAT U-TURN AND GO BACK WEST.

YOU FOLLOW ME? IF YOU TURN, YOU HAVE TO TURN RIGHT AT STARBUCKS AND GO UP AND YOU YEAH.

YEAH. SO THEY'RE NOT GOING INTO ONCOMING TRAFFIC.

NO. THEY HAVE A SIGNAL.

EACH ONE OF THE ENTRANCES WILL HAVE A SIGNAL AND THE FINAL CROSSOVER WILL HAVE ITS OWN SIGNAL.

YEAH. I'M JUST CONCERNED ABOUT PEOPLE CROSSING OVER THREE LANES OF TRAFFIC.

IT'S KIND OF LIKE COMING OFF OF 295 AND TURNING LEFT ON JEFFERSON PARK.

BUT THAT'S, THE ONLY, THE THING IS, THEY'RE DOING THAT NOW.

THEY'RE NOT DOING IT TO GO TO TEMPLE, BUT SOME OF THEM ARE DOING IT NOW.

THEY ACTUALLY ARE CROSSING SIX LANES TO GO THE OTHER DIRECTION.

AND SO THAT'S WHAT THIS IS REDUCING, ALL THOSE VEHICLES.

WITH THESE LIGHTS AND DOING YOUR STUDY AND ALL WITH THE LIGHTS ARE THEY TRIGGERED FOR FIRE AND EMS VEHICLES.

IT'S NOT THAT FAR ALONG IN DESIGN, BUT I'M SURE THEY'LL PROBABLY HAVE, IF THE CAPABILITY HAS THE AUTOMATIC SYSTEMS IN THE FIRE TRUCKS, I'M CERTAIN THAT WOULD BE WORKED INTO IT.

AND MOST OF OUR CORRIDORS, LARGE PRIMARY CORRIDORS, ARE SET UP.

AND I GUESS THE SECOND PART OF MY QUESTION IS, EVEN IF IT'S NOT FACTORED INTO THAT, WE GOT ONE OF OUR HIGHEST RUN STATIONS RIGHT THERE ON JEFFERSON PARK.

SO IF YOU'VE GOT ALL THESE LANES, THEY'VE GOT TO BE IN A DESIGNATED SPOT.

EVERYBODY KNOWS TO TRY TO STOP AND GET OUT OF THE WAY.

WHERE ARE YOU GOING TO GO TO LET THE TRUCK BY? SO, I MEAN, I'M NOT SURE WHAT YOU MEAN TO UNLOAD.

SO YOU GOT YOUR STOPLIGHT.

YOU GOT STOPLIGHTS IN EACH SECTION.

I'VE BEEN DOWN THROUGH THERE COMING DOWN FROM FORT LEE DOWN THROUGH THERE, AND IT'S ALL LANES PACKED SLAM FULL.

SO WITH THESE TURNING LANES, THEY'RE COMING OUT.

JEFFERSON. I'M JUST USING JEFFERSON PARK BECAUSE HAT'S WHAT I'M FAMILIAR WITH.

THEY HAVE TO HAVE A FREE REIN TO BE ABLE TO GET ACROSS THAT INTERSECTION, EVEN IF THEY MAKE IT THROUGH THE FIRST ONE.

AND EITHER CAN GO OVER, I GUESS, TO GET TO THESE OTHER BUILDINGS BY GOING UP, LIKE ALL THE WAY TO THE MOOSE, WHICH WOULD BE A STRAIGHT SHOT, OR TRY TO TAKE A LEFT TO NAVIGATE THESE TURNS DEPENDING ON HOW MANY CARS ARE SITTING THERE.

RIGHT. SO ALL OF THAT IS STUFF THAT WOULD HAVE TO BE DISCUSSED DURING THE DEVELOPMENT OF THE DESIGN.

IT'S, I MEAN, THIS IS BASICALLY A CONCEPT DRAWN THAT WE HAVE HERE.

THERE'S, YOU KNOW, THIS IS JUST THE VERY FIRST STEP, REQUESTING MONEY FOR THE PROJECT.

SO ALL OF THAT STUFF WOULD BE TOPICS THAT WOULD BE DISCUSSED DURING THE DEVELOPMENT PHASE OF THE PROJECT.

AND WHAT MR. WEBB IS SAYING ALSO, IF THEY COME FROM JEFFERSON PARK AND THEIR RESPONSE TO THE WHOLE LOT OF STUFF IN PUDDLE DOCK, AS YOU KNOW, IS EXPLODING OVER THERE.

THEY WOULD HAVE TO HANG THAT LEFT ONTO 36 AND GO THROUGH, THE WAY I SEE IT, THREE TRAFFIC SIGNALS AND IF THERE'S DIFFERENT TRAFFIC AND ALL OF THOSE LANES WHICH HAVE TABS A DAY WHICH SOME OF THE BUSIEST TIMES A DAY IS WHEN THEY'LL BE CALLED OVER THERE, WOULD BE A CONCERN ABOUT HOW WILL THAT PIECE OF EQUIPMENT GET THROUGH THERE TO GET TO TEMPLE TO GO OVER TO THE PUDDLE DOCK CROSSOVERS? RIGHT. I THINK ALL OF THAT IS STUFF THAT WOULD BE CONSIDERED.

[01:25:04]

THEY WOULD PROBABLY ALL SYNC, I WOULD THINK.

I MEAN, WE'RE NOT THAT FAR ALONG, BUT BECAUSE THEY'RE SO CLOSE, I WOULDN'T THINK THAT YOU WOULD GET, IF YOU PULL OUT OF AN INTERSECTION, EACH TIME YOU GO TO THE NEXT ONE, YOU STOP.

THE NEXT ONE, YOU STOP, JUST BECAUSE THE CLOSE PROXIMITY.

BUT I CAN'T SAY THAT FOR SURE.

AGAIN, WE'RE WE'RE NOT EVEN, THE DESIGN HASN'T EVEN STARTED ON IT YET.

THIS IS JUST A CONCEPT.

THEY'RE JUST REQUESTING FUNDS AT THIS TIME.

THAT'S JUST THE KIND OF THING I THINK.

YEAH, YEAH.

BASICALLY THEY'RE REQUESTING SUPPORT SO THEY CAN REQUEST THE FUNDS FROM THE CTB THROUGH THE SMARTSCALE PROCESS.

IT IS BUSY INDUSTRY. IT IS BUSY DOWN THROUGH THERE.

OKAY. AGAIN, MADAM CHAIR, THERE IS A RESOLUTION, DRAFT RESOLUTION IN YOUR PACKET FOR CONSIDERATION.

I'D BE HAPPY TO ANSWER ANY OTHER QUESTIONS YOU MAY HAVE.

OKAY. READY FOR THE MOTION? DOES ANYBODY HAVE A MOTION? YEAH. MADAM CHAIR, I ALSO MOVE THAT THE BOARD OF SUPERVISORS AUTHORIZE THE APPROVAL OF THE RESOLUTION OF SUPPORT FOR THE SMARTSCALE APPLICATION.

AND I'LL SECOND. CALL THE ROLL, PLEASE.

MR. BROWN? YES, MR. HUNTER? YES, MR. WAYMACK? YES, MR. WEBB? YES.

THANK YOU.

NEXT ON OUR AGENDA IS A2, RESOLUTION TO AUTHORIZE THE ASSESSOR TO COMPLETE AND SUBMIT A GRANT APPLICATION.

YES, MADAM CHAIR, MEMBERS OF THE BOARD, MR. STOKE. THIS IS A PUBLIC HEARING TO SELL PROPERTY OWNED BY THE COUNTY, LOCATED OFF HARDWARE DRIVE.

THAT IS TAX PARCEL 340(0A)00-146A AND 340(0A)00-146-0 . AND THIS WOULD BE A 3.66 ACRE PORTION OF THE PROPERTIES, WHICH THERE'S A PLAT IN YOUR PACKET THAT SHOWS HOW THERE'S BEEN A SUBDIVISION BOUNDARY ADJUSTMENT OF THE COUNTY PARCELS.

SO THE COUNTY WOULD BE SELLING A 3.66 ACRE PORTION TO WALLERMANN, LLC.

THE PRICE WOULD BE $9,090 PER ACRE.

IN ORDER TO SELL THE PROPERTY, THE PUBLIC HEARING, A PUBLIC HEARING MUST BE HELD.

IT HAS BEEN PROPERLY ADVERTISED.

WE WOULD PROCEED TO CLOSING IF IT IS APPROVED WITHIN THE NEXT 30 TO 60 DAYS.

I'D BE HAPPY TO ANSWER ANY QUESTIONS.

I SEE SOME CONFUSED LOOKS ON THE PUBLIC OUT THERE.

IT'S MY ERROR.

THIS IS A PUBLIC HEARING.

IT'S 7:30. THAT'S WHEN WE ALWAYS DO OUR PUBLIC HEARINGS.

THANK YOU, MR. WHITTEN.

ANY QUESTIONS? ANY COMMENTS? NO, MA'AM. IF NOT, THEN I OPEN THE PUBLIC HEARING ON THE SALE OF PROPERTY.

ANYONE WHO WISHES TO SPEAK FOR OR AGAINST THIS PUBLIC HEARING MAY COME FORWARD.

GIVE YOUR NAME AND ADDRESS, AND THEN YOU HAVE 4 MINUTES TO SPEAK.

DO THE APPLICANTS WISH TO SPEAK? I DON'T. EVERYTHING'S ALL RIGHT.

SEEING NO ONE TO COME FORWARD THEN I CLOSE THE PUBLIC HEARING AND TURN IT BACK OVER TO THE BOARD.

MADAM CHAIR, IF THERE'S NO FURTHER DISCUSSION FROM MEMBERS OF THE BOARD, I WOULD MOVE THAT THE BOARD APPROVES A RESOLUTION TO AUTHORIZE THE COUNTY ADMINISTRATOR TO SIGN THE PAPERWORK TO SELL THE PROPERTY THAT'S OWNED BY THE COUNTY.

I'LL SECOND. CALL THE ROLL, PLEASE.

MR. BROWN? YES, MR. HUNTER? YES. MRS. WAYMACK? YES.

MR. WEBB? YES.

[01:30:04]

GOOD EVENING AGAIN, MADAM CHAIR, BOARD MEMBERS.

BEHIND TAB 13 AND YOUR PACKET IS AN ISSUE, AN ANALYSIS FORM THAT WAS PREPARED BY MR. BRIAN GORDINEER AND MYSELF RELATED TO AN OPPORTUNITY TO RECEIVE A PORTION OF FUNDS THAT WAS APPROPRIATED TO THE VIRGINIA DEPARTMENT OF FORESTRY BY THE GENERAL ASSEMBLY IN THE MOST RECENT SESSION.

THE GENERAL ASSEMBLY APPROPRIATED $1,000,000 TO BE ALLOCATED ON AN APPLICATION BASIS TO LOCALITIES WHO HAVE PROPERTY THAT IS PLACED IN THE LAND USE FORESTRY DEPARTMENT AND MR. GORDINEER PREPARED AN ESTIMATE AND THE FUNDS THAT WE FOREGO ANNUALLY IN REAL ESTATE TAX REVENUE FOR PROPERTY, FORCE PROPERTY THAT IS PLACED IN LAND USE, IS APPROXIMATELY $495,000 FOR THIS MOST RECENT BUDGET CYCLE.

SO WE ARE ASKING PERMISSION FOR MR. GORDINEER TO SUBMIT AN APPLICATION TO THE DEPARTMENT OF FORESTRY SO THAT PRINCE GEORGE MIGHT RECEIVE A PORTION OF FUNDING.

WE DON'T KNOW WHAT AMOUNT WE WOULD BE ENTITLED TO.

IT WOULD DEPEND ON THE NUMBER OF LOCALITIES WHO APPLY STATEWIDE.

BUT THERE IS A RESOLUTION IN YOUR PACKET THAT WOULD AUTHORIZE HIM TO COMPLETE THE APPLICATION, WHICH IS DUE ON NOVEMBER 15TH.

I'M HAPPY TO ANSWER ANY QUESTIONS.

NO, MA'AM. ANY QUESTIONS? NO MA'AM. I'M GOOD.

DO I HAVE A MOTION? SO MOVED.

I'LL SECOND.

THANK YOU. CALL THE ROLL, PLEASE.

MR. HUNTER? YES? MRS. WAYMACK. YES.

MR. WEBB? YES, MR. BROWN? YES.

THANK YOU. THANK YOU, MS. DREWRY. NEXT, WE GO TO A, I'LL SAY A5.

RESOLUTION. THE AUTHORITY TO ADVERTISE A PUBLIC HEARING FOR EMINENT DOMAIN FOR UTILITY EASEMENT.

MR. WHITTEN. YES, MADAM CHAIR, EMBERS OF THE BOARD, MR. STOKE. THE UTILITIES DEPARTMENT NOTIFIED OUR OFFICE THAT THERE WAS A BREAKDOWN IN NEGOTIATIONS WITH JOSEPH WAGNER, OWNER OF A PARCEL IDENTIFIED AS TAX MAP NUMBER 340(OA)00-014-F FOR EASEMENTS NECESSARY FOR THE SOUTHPOINT BUSINESS PARK WASTEWATER PUMP STATION FORCE MAIN REALIGNMENT PROJECT, WHICH IS A MOUTHFUL.

THE EASEMENTS ARE SHOWN ON THE ENCLOSED PLAT.

THE BOARD HAS TO HAVE A PUBLIC HEARING BEFORE THE QUICK TAKE PROCEDURE CAN BEGIN.

OUR OFFICE THEN MUST ALSO SEND A 30 DAY NOTICE TO THE PROPERTY OWNER.

AND ONCE THE QUICK TAKE PROCEDURE IS APPROVED BY THE BOARD AFTER THE PUBLIC HEARING, OUR OFFICE WOULD FILE A CERTIFICATE OF QUICK TAKE WITH THE CIRCUIT COURT AND POST A CERTIFICATE OF DEPOSIT FOR THE VALUE OF THE PROPERTY.

OUR OFFICE WOULD THEN HAVE 180 DAYS TO FILE THE PETITION FOR CONDEMNATION WITH THE CIRCUIT COURT TO DETERMINE THE JUST COMPENSATION.

HOWEVER, CONSTRUCTION CAN IMMEDIATELY BEGIN WITHIN THE EASEMENT AFTER THE CERTIFICATE IS FILED.

THE MOTION IN YOUR PACKET WOULD BE TO ADVERTISE A PUBLIC HEARING ON NOVEMBER 22ND, 2022.

I'D BE HAPPY TO ANSWER ANY QUESTIONS.

I DON'T HAVE ANY QUESTIONS.

I'LL MAKE A MOTION FOR THE PUBLIC HEARING ON THE 23RD.

22ND.

22ND. AND I'LL SECOND. THANK YOU.

CALL THE ROLL, PLEASE.

MRS. WAYMACK? YES.

MR. WEBB? YES.

MR. BROWN? YES.

MR. HUNTER? YES.

THANK YOU, MR. WHITTEN.

NEXT IS A6.

A RESOLUTION FOR MONETARY GRANT TO RIVERSIDE CRIMINAL JUSTICE AGENCY GRANT INCREASE.

MS. DREWRY.

YES, MA'AM. GOOD EVENING AGAIN.

WE RECEIVED WORD FROM THE DEPARTMENT OF CRIMINAL JUSTICE SERVICES THAT THE AMOUNT OF OUR ANNUAL COMMUNITY CORRECTIONS GRANT IS GOING TO BE $29,703 MORE THAN WHAT WAS INCLUDED IN OUR BUDGET THAT YOU ADOPTED IN MAY.

THE PRIMARY REASON FOR THAT INCREASE WAS FOR PAY INCREASES THAT WERE APPROVED STATEWIDE.

WE'VE ALREADY SATISFIED THE REQUIREMENT FOR THOSE PAY INCREASES WITH THE INCREASES THAT YOU APPROVED, EFFECTIVE JULY 1.

WE MET WITH OUR GRANT MONITOR BY ZOOM, AND THEY INDICATED THAT WE COULD USE THESE INCREASED FUNDS FOR NON PERMANENT BUILDING IMPROVEMENTS.

MS. DENISE WAFF, THE DIRECTOR OF RCJA, IS IN THE AUDIENCE TONIGHT AND IS WORKING ON DEVELOPING A LIST OF NEEDED IMPROVEMENTS IN THE

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AND AS LONG AS THEY ARE ALLOWABLE COSTS BY DCJS, WE WOULD ASK PERMISSION TO RECEIVE THE INCREASE IN APPROPRIATION IN STATE FUNDING.

THERE IS A RESOLUTION IN YOUR PACKET THAT WOULD APPROVE AND AUTHORIZE THE INCREASE IN APPROPRIATION.

HAPPY TO ANSWER ANY QUESTIONS, AND I'M SURE MS. WAFF IS HAPPY TO ANSWER ANY QUESTIONS YOU MAY HAVE, TOO.

WELL, THERE'S NO LOCAL IMPACT.

NO, SIR. NO LOCAL IMPACT.

OKAY. NOT HEARING ANY QUESTIONS I MOVE WE APPROVE.

I 'LL SECOND.

THANK YOU. CALL THE ROLL, PLEASE.

MRS. WAYMACK? YES.

MR. HUNTER? YES.

MR. BROWN? YES.

MR. WEBB? YES.

THANK YOU VERY MUCH.

NEXT, WE GO TO A7, WHICH IS RESOLUTION FOR ISSUANCE OF TAX EXEMPT REVENUE BONDS.

MS. DREWRY.

YES, MA'AM.

THE ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF PETERSBURG IS, HAS RECEIVED A REQUEST FROM THE CRATER CRIMINAL JUSTICE TRAINING ACADEMY TO ISSUE REVENUE BONDS TO PROVIDE FUNDS TO FINANCE THE ACQUISITION AND CONSTRUCTION OF A NEW TRAINING FACILITY.

OUR CJA IS LOCATED WITHIN THE GEOGRAPHICAL BOUNDARIES OF PRINCE GEORGE COUNTY.

SO IN ORDER FOR THE PETERSBURG EDA TO UNDERTAKE THIS BORROWING, YOU DO HAVE TO, YOU AS A BOARD, W OULD NEED TO APPROVE OR CONCUR WITH A RESOLUTION ADOPTED BY THE PETERSBURG EDA BECAUSE CRATER CRIMINAL JUSTICE TRAINING ACADEMY IS WITHIN THE COUNTY.

WE HAVE IN THE AUDIENCE THIS EVENING MR. KYLE LOCKS FROM DAVENPORT, ALONG WITH JOHN CLYBURN, THE DIRECTOR OF THE ACADEMY, AND MR. T.W. BRUNO, BOND COUNSEL WITH MCGUIREWOODS.

I'M SURE THEY'D BE HAPPY TO ANSWER ANY QUESTIONS THAT YOU MAY HAVE REGARDING THE PROJECT.

QUESTIONS. MADAM CHAIR, I THINK WE KNOW THAT OUR EDA IS PRETTY MUCH TAPPED OUT THEIR BORROWING ABILITY.

AND BECAUSE CRATER CRIMINAL JUSTICE TRAINING ACADEMY IS IN THE COUNTY THEY SOUGHT ANOTHER MEMBER AGENCY TO FACILITATE THE BORROWING TO GET THE ADDITIONAL CONSTRUCTION DONE THERE.

I CERTAINLY HAVE NO PROBLEM WITH IT.

ANY OTHER COMMENTS? I'M GOOD WITH. I'LL MAKE A MOTION THEN THAT WE.

WHAT ARE WE DOING, MAKING A? APPROVE THE RESOLUTION. WE HAVE A RESOLUTION TO APPROVE, AND I MOVE WITH THE SUGGESTED RESOLUTION.

AND I'LL SECOND. THANK YOU.

CALL THE ROLL, PLEASE.

MR. HUNTER. YES.

MR. BROWN? YES.

MR. WEBB? YES. MRS. WAYMACK? YES. THANK YOU.

THANK YOU, MS. DREWRY.

THE RESOLUTION IS APPROVED.

NEXT, WE GO TO A8, CONSIDERATION OF APPOINTMENTS, TWO MEMBERS TO THE ECONOMIC DEVELOPMENT AUTHORITY.

GOOD EVENING, CHAIR, MEMBERS OF THE BOARD, MR. WHITTEN AND MR. STOKE. TONIGHT WE HAVE MR. STERLING HUNT AND PETE WASHINGTON UP FOR THEIR TERMS ON THE ECONOMIC DEVELOPMENT AUTHORITY, AND THEY ARE ASKING TO BE REAPPOINTED.

SO WE WOULD APPRECIATE.

BOTH OF THEM HAVE MADE ATTENDANCE, BEEN NO PROBLEM AND THEY BOTH ARE GOOD MEMBERS AND WISH TO BE REAPPOINTED.

CORRECT. I CERTAINLY HAVE NO PROBLEM WITH THAT.

I AGREE. ALL RIGHT.

DO I HAVE A MOTION? MADAM CHAIR, I SO MOVE THAT THE BOARD WOULD REAPPOINT MR. WASHINGTON AND MR. HUNT BACK TO THE ECONOMIC DEVELOPMENT AUTHORITY BOARD.

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THANK YOU. CALL THE ROLL, PLEASE.

MR. BROWN. YES.

MR. WEBB? YES.

MRS. WAYMACK? YES.

MR. HUNTER? YES.

THANK YOU. THANK YOU.

ALL RIGHT, NOW WE GO TO A9, THE AWARD OF CONTRACT TO DESHAZO III FOR ROOF REPLACEMENT AND OTHER ITEMS. MS. DREWRY. YES, SIR.

GOOD EVENING AGAIN.

AND WE APOLOGIZE FOR ADDING THIS AS A GREEN SHEET ITEM, BUT WE WE WOULD LIKE TO MOVE FORWARD ON AWARDING SOME COMPONENTS OF IMPROVEMENTS TO JEFFERSON PARK FIRE STATION.

THIS WAS PLACED AT YOUR SEATS THIS EVENING, AND I BELIEVE YOU MAY HAVE RECEIVED AN EMAIL ITEM IN ADVANCE OF THE MEETING.

AS THE BOARD IS AWARE, WE DID ISSUE AN INVITATION FOR BIDS FOR RENOVATION TO JEFFERSON PARK FIRE STATION.

WE ONLY RECEIVED ONE BID AND IT WAS SUBSTANTIALLY HIGHER THAN THE ESTIMATE THAT WE HAD FROM OUR ARCHITECTURAL FIRM FOR THE PROJECT BUDGET. SO MR. STOKE, CHIEF BEAMON AND MR. SIMMONS AND MYSELF MET AND DETERMINED THAT THERE WAS SOME URGENCY TO MOVE FORWARD WITH SOME COMPONENTS OF THAT RENOVATION.

AND WE THOUGHT ALSO THAT WE MIGHT RECEIVE BETTER PRICING IF WE WERE TO STRIP SOME OF THESE ITEMS OUT FROM THE CONSTRUCTION INVITATION FOR BID. AND THOSE ITEMS ARE ROOF REPLACEMENT, THE SWIPE ENTRY INSTALLATION FOR ENTRANCES, STATION ALERTING SYSTEM AND UPGRADES TO THE HVAC SYSTEM.

CURRENTLY, WE HAVE TWO PRICES FOR TWO, OR WE HAVE PRICING FOR TWO OF THESE COMPONENTS.

THE FIRST IS ROOFING FROM J.

KING DESHAZO III, INC., IN THE AMOUNT OF $25,413.93, AND DOMINION LOCK & SECURITY FOR THE SWIPE ENTRY SYSTEM AT THE ENTRANCES OF THAT BUILDING FOR $14,322.15.

BOTH OF THESE ITEMS WERE QUOTED USING COOPERATIVE CHESTERFIELD COUNTY COOPERATIVE CONTRACTS AND FUNDS ARE AVAILABLE, AS YOU KNOW, FOR THE RENOVATION AND FOR THESE IMPROVEMENTS FROM SERIES 2019 BONDS ORIGINALLY BORROWED TO CONSTRUCT A NEW JEFFERSON PARK FIRE STATION, WHICH YOU SUBSEQUENTLY HELD A PUBLIC HEARING TO REPURPOSE FOR RENOVATION AND ANY OTHER PUBLIC SAFETY INITIATIVE. SO WE ARE ASKING FOR BOTH AN AWARD OF CONTRACTS TO BOTH J.

KING, DESHAZO AND DOMINION LOCK, AS WELL AS A TRANSFER FROM THE SERIES 19 HOLDING ACCOUNT TO THE JEFFERSON PARK PROJECT ACCOUNT IN THE AMOUNT OF $39,736.08.

HAPPY TO ANSWER ANY QUESTIONS THAT YOU MIGHT HAVE.

QUESTIONS? NO, MA'AM.

I'M IN SUPPORT OF. ALL RIGHT.

DO YOU HAVE A MOTION? I'LL MAKE THAT A MOTION. SO MOVED.

I'LL SECOND IT. THANK YOU.

CALL THE ROLL, PLEASE.

MR. WEBB? YES.

MRS. WAYMACK? YES.

MR. HUNTER? YES.

MR. BROWN. YES.

THANK YOU. RESOLUTION IS APPROVED.

THANK YOU, MS. DREWRY. THANK YOU.

A10. RESOLUTION ACCEPTING THE PERMANENT EASEMENT AND RIGHT OF WAY FOR THE COUNTY OF PRINCE GEORGE INSTEAD OF PETERSBURG.

MR. WHITTEN. YES, MADAM CHAIR, MEMBERS OF THE BOARD, MR. STOKE. THE CITY OF PETERSBURG AND PRINCE GEORGE'S COUNTY UTILITIES DEPARTMENT NEED A 25 FOOT WIDE PERMANENT EASEMENT THAT'S LOCATED AT 1546 BAXTER ROAD.

AND THIS WOULD BE TO CONSTRUCT AN EMERGENCY WATER SUPPLY POINT, WHICH WOULD CONNECT THE EXISTING CITY OF PETERSBURG WATER SYSTEM TO THE EXISTING PRINCE GEORGE COUNTY WATER SYSTEM. AND THE PLAT IS IN YOUR PACKET THAT SHOWS WHERE THE EASEMENT IS NEEDED.

THE CITY OF PETERSBURG HAS ALREADY APPROVED THIS EASEMENT AND STAFF DOES RECOMMEND THE BOARD APPROVE A RESOLUTION TO ACCEPT THE 25 FOOT WIDE EASEMENT TO CONSTRUCT THE EMERGENCY WATER SUPPLY POINT.

I'D BE HAPPY TO ANSWER ANY QUESTIONS ABOUT THE EASEMENT.

QUESTIONS? NO, MA'AM.

I THINK IT'S A SUPER IDEA.

WE SHOULD HAVE DONE A YEAR AGO.

DO I HAVE A MOTION? I MOVE. I'LL SECOND.

[01:45:01]

MR. WEBB? YES.

MRS. WAYMACK? YES.

MR. HUNTER? YES.

MR. BROWN. YES.

THANK YOU. THE RESOLUTION IS APPROVED.

A11.

AUTHORIZE THE OFFICE OF A COMMONWEALTH ATTORNEY TO COMPLETE A GRANT APPLICATION.

MRS. FIERRO.

GOOD EVENING. EVENING.

MADAM CHAIR, MEMBERS OF THE BOARD, MR. STOKE, MR. WHITTEN. NICE TO SEE EVERYBODY.

I'M ASKING FOR AUTHORIZATION TO APPLY FOR A GRANT UNDER OPERATION CEASE FIRE, WHICH IS A NEW OPPORTUNITY OFFERED BY THE DEPARTMENT OF CRIMINAL JUSTICE SERVICES.

THIS WOULD HAVE ZERO FISCAL IMPACT ON THE COUNTY.

THE GRANT WOULD ENTIRELY FUND A FULL TIME REGIONAL ASSISTANT COMMONWEALTH'S ATTORNEY THAT WOULD BE SHARED WITH THE CITY OF HOPEWELL.

PRINCE GEORGE WOULD BE THE FISCAL AGENT FOR THE PROGRAM AND THE ATTORNEY WOULD BE HOUSED IN MY OFFICE.

THE ATTORNEY WOULD FOCUS ON FIREARMS, CRIME, FIREARM CRIMES AND GUN VIOLENCE AND MITIGATING THOSE THROUGH PROACTIVE PROSECUTION AND AGGRESSIVE PROSECUTION. SO THAT'S WHAT I'M ASKING.

I'M HAPPY TO ANSWER ANY QUESTIONS.

QUESTIONS. NO, MA'AM.

I DON'T HAVE ANY QUESTIONS.

I'M GOOD. I GUESS IF NONE OF THE BOARD MEMBERS, DOES ANY BOARD MEMBERS HAVE A QUESTION? IF NOT, I'LL MAKE THE MOTION.

I'M GOOD. MADAM CHAIR, I SO MOVE THAT WE APPROVE AUTHORIZING FOR THE APPLYING OF THE GRANT FOR AN ASSISTANT COMMONWEALTH ATTORNEY.

AND I'LL SECOND. THANK YOU.

CALL THE ROLL, PLEASE.

MR. WEBB? YES.

MR. BROWN? YES.

MR. HUNTER? YES.

MRS. WAYMACK? YES. THANK YOU.

I APPRECIATE IT. YES.

HAVE A GOOD EVENING. GOOD EVENING.

YOU TOO. THANK YOU.

NEXT WE GO TO A12, WHICH IS RESOLUTION FOR POSITION CHANGE FOR RECREATION DEPARTMENT.

GOOD EVENING, MADAM CHAIR, MEMBERS OF THE BOARD, MR. STOKE AND MR. WHITTEN.

I AM HERE THIS EVENING WITH A REQUEST TO REVISE FY 23 POSITION CONTROL CHART TO RECLASSIFY AN EXISTING COORDINATOR I GROUNDS MAINTENANCE AND TOURISM POSITION TO A GROUNDS MAINTENANCE AND TOURISM SUPERVISOR POSITION.

BY DOING THIS, IT WILL ALLOW THE PERSON TO OVERSEE THE SENIOR MAINTENANCE WORKER AND ALL PART TIME STAFF.

HAVING AN IN THE FIELD SUPERVISOR WILL IMPROVE QUALITY OVERSIGHT AND ALLOW THE FLEXIBILITY TO OVERSEE THE PROJECTS AND DIRECT THE STAFF TO TOP PRIORITY PROJECTS. AS THE BOARD IS AWARE, WE WILL BE HOSTING THREE LARGE SCALE TOP GUN TOURNAMENTS ALONG WITH OUR REGULAR LEAGUE AND TOURNAMENT SCHEDULE.

AND IN 2024, WE WILL SEE THE DIXIE WORLD SERIES BACK IN PRINCE GEORGE FOR TWO WEEKS.

THE SUPERVISOR POSITION WILL BE THE POINT OF CONTACT FOR PARKS AND RECREATION FACILITY QUESTIONS AND ISSUES TO THE EVENT THAT THE DIRECTOR IS OUT OF THE OFFICE.

THE ESTIMATED FISCAL IMPACT FOR FY 23 IS $8,291, WHICH INCLUDES SALARY AND BENEFITS.

IT WILL COME OUT OF THE TOURISM FUND BUDGET WITH THE NOVEMBER 15, 2022 EFFECTIVE DATE.

FOR FY 24 THE FULL FISCAL IMPACT IS $13,265, WHICH WOULD BE FUNDED THROUGH TOURISM MONEY ALSO.

A RESOLUTION HAS BEEN PROVIDED TO MS. KNOTT FOR THE BOARD'S CONSIDERATION TONIGHT, AND I'M VERY HAPPY TO ANSWER ANY QUESTIONS YOU MAY HAVE AT THIS TIME.

QUESTIONS? NO, MA'AM.

DO I HAVE A MOTION? SO MOVED. SECOND? I"LL SECOND.

THANK YOU. CALL THE ROLL, PLEASE.

MR. BROWN? YES.

MR. HUNTER? YES.

MRS. WAYMACK? YES. MR. WEBB? YES.

THANK YOU ALL VERY MUCH. YOU'RE WELCOME.

RESOLUTION'S APPROVED.

I BELIEVE THAT'S ALL THAT WE HAVE ON OUR AGENDA.

ANY OTHER BUSINESS TO COME BEFORE THE BOARD? MOTION TO ADJOURN.

THANK YOU. I'LL SECOND.

CALL THE ROLL, PLEASE.

MR. BROWN. YES.

MR. HUNTER? YES.

MRS. WAYMACK.

YES. MR. WEBB? YES.

[01:50:03]