Apr 12, 2022 Regular Meeting

HAVE A GOOD EVENING. YOU TOO.

OUR NEXT ITEM IS CHANGES TO A FIRE ORDINANCE.

[00:15:02]

CHIEF PAUL BEAMAN.

THREE ON YOUR TAB, MADAM CHAIR.

MEMBERS OF THE BOARD.

MR. WHITTEN. MR. STOKE, THANK YOU FOR ALLOWING ME THIS OPPORTUNITY TO COME BACK TO YOU GUYS AND PRESENT SOME OF THE CHANGES IN THE DRAFT.

AND I GOT TO STRESS, THIS IS STILL IN DRAFT FORM.

BEFORE I BEGIN, THOUGH, I WOULD LIKE TO START BY RECOGNIZING WE HAVE A LOT OF VOLUNTEERS IN HERE IN APRIL 17TH THROUGH THE 23RD IS VOLUNTEER WEEK.

SO IF I HAVE JUST ONE SECOND IF I COULD ASK VOLUNTEERS TO STAND AND SAY THANK YOU FOR BEING HERE. IN ADDITION, I'VE COME BACK TO YOU AN UPDATE.

[APPLAUSE] I'VE COME BACK TO YOU WITH AN UPDATE ON THE DRAFT WITH SOME OF THE ORDNANCE THAT WAS MADE, RECOMMENDATIONS AND THE CHANGES.

BUT BEFORE I BEGIN, I WANT TO MAKE A COUPLE OF CORRECTIONS IN THE PRESENTATION THAT YOU WERE PROVIDED. I WANT TO ADDRESS THE CONCERNS THAT MANY VOLUNTEERS IN THE COMMUNITY HAD WITH THE DRAFT. ON PAGE ONE OF THE DOCUMENT THAT YOU WERE PRESENTED, IT ILLUSTRATES THE CHANGES IN THE NAMES OF THE STATIONS, AND THE CHANGE WAS TO REMOVE THE WORD VOLUNTEER.

THE REMOVAL OF THIS WORD VOLUNTEER WAS NOT PERFORMED IN MALICE.

THE STATION'S IDENTIFICATION APPARATUSES REMAIN THE SAME.

THE REMOVAL OF THE WORD WAS IN AN ATTEMPT TO REMOVE SEGREGATION TITLES AS THE LIST OF THE STATIONS IN A STANDARDIZED FORMAT, AS WELL AS BECAUSE WE HAVE SOME PAID, SOME VOLUNTEER AND SOME COMBINATION STATIONS.

THE CHANGE DID OR WOULD NOT OFFSET OR RESTRICT ANY STATION'S ABILITY TO FUNDRAISE OR ATTEMPT TO REMOVE VOLUNTEERS OR ANY OTHER CONCERNS THAT MAY ARISE FROM THE COMMUNITY IN THAT ASPECT. IT SIMPLY WAS JUST TO CLEAN UP THE LANGUAGE IN AN ATTEMPT TO PROMOTE UNITY.

AFTER HEARING THE CONCERNS FROM THE MEMBERS AND UNDERSTANDING THEIR POINT OF VIEW AS WELL, THEIR SUGGESTIONS CREATED THE OPPOSITE OF EXACTLY WHAT I WAS TRYING TO DO.

SO FOR THAT, THAT WAS NOT MY INTENT.

AND I PUBLICLY APOLOGIZED FOR THE WAY IT WAS CONSTRUED.

EXCUSE ME. WHAT MY INTENT WAS WAS BASICALLY THE FOLLOW ON YOUR PRESENTATION.

YOU'LL SEE IN A MOMENT YOUR ORIGINAL PRESENTATION THAT YOU HAVE THE ORDINANCE THAT YOU HAVE. IT TOOK OUT, FOR EXAMPLE, IT SAID PRINCE GEORGE [INAUDIBLE] VOLUNTEER FIRE STATION COMPANY TWO.

I SIMPLY JUST TOOK OUT THE WORD VOLUNTEER AND LISTED AS A FIRE STATION.

WITH THAT, I HAVE CHANGED ALL THAT BACK.

IT WAS NOT HERE AND OVER THERE.

IT'S JUST SOME STATIONS WOULD BE COMBINATION, SOME WOULD BE CAREER, SOME OF THEM WOULD BE CAREER AND VOLUNTEER OR JUST VOLUNTEER.

SO I HAVE I'VE ADDED ALL THAT BACK, WHICH WAS IN THIS PRESENTATION THAT YOU CAN SEE HERE.

IN ADDITION, I'VE HEARD I'VE HAD SOME CONCERNS THAT THE VOLUNTEERS WERE NEVER TOLD.

SO I ALSO TOLD VOLUNTEERS AND WERE TOLD MADE AWARE OF THE POSSIBLE CHANGE IN THE ORDINANCE. MY DIRECTIVE, AS I STATED AT THE BEGINNING, WAS TO COMPLETE THE OUTLINE OF THE DOCUMENT REVIEW WITH THE BOARD TO GET A FRAMEWORK WHICH YOU PROVIDED ME BASICALLY SOME FRAMEWORK LAST MEETING, AND I TOOK THAT AND WENT FROM THERE.

THEN ONCE THAT FRAMEWORK WAS SET, I WOULD GET BACK WITH EACH OF YOU AND AND DISCUSS IT.

I DID GO OVER THE FIRST DRAFT THAT I PRESENTED WITH THE VOLUNTEER CHIEFS THAT I PRESENTED TO YOU GUYS ON THE FIRST MEETING THAT WE MET ON A ZOOM MEETING.

I PRESENTED IT TO HIM LINE BY LINE IN OUR FIRST ZOOM MEETING.

I WAS ASKED IF I WAS GOING TO PROVIDE ADDITIONAL OPPORTUNITIES FOR INPUT AND DID STATE THAT ONCE I HAD MOST OF IT COMPLETED, I WOULD BE REACHING OUT TO THEM TO GO OVER EVERYTHING. I JUST NEED TO GO OVER WHAT WE GOT NOW WITH YOU GUYS, AND IF YOU GUYS ARE OKAY WITH THAT MEMBERS OF THE BOARD, THEN I WOULD SIT DOWN WITH THE VOLUNTEER CHIEFS AND GO FORWARD FROM THERE WITH WHAT THEIR INPUT WOULD BE.

AND THAT IS STILL THE MAIN OBJECTIVE.

I REPEATEDLY HEAR THAT I'M ATTEMPTING TO GET RID OF VOLUNTEERS.

I HEARD A STATEMENT JUST EARLIER TODAY THAT THIS IS JUST ONE MORE THING TO TRY TO GET RID OF US. THIS IS NOT TRUE.

IN FACT, IT'S QUITE THE OPPOSITE.

THE THIRD WEEK IN I WAS HERE, I UPDATED ALL THE MESSAGE BOARDS JUST TO RECRUIT VOLUNTEERS. I USE GRANT MONIES IN THE FORM OF CLOSE TO $10,000 TO CREATE A COMMERCIAL STRICTLY FOR THE RECRUITMENT OF VOLUNTEERS.

WE PROVIDED A ROTATION ON ALL THE STATIONS TO ATTEND FOOTBALL GAMES SO WE CAN NOT ONLY PROMOTE VOLUNTEERS, BUT ALSO GET THE OTHER STATIONS TO HAVE AN OPPORTUNITY TO GET YOUNGER MEMBERS IN THE STATIONS.

WE PAID OVERTIME AND HELD WEEKEND CLASSES TO HELP THE FOR THE PURPOSE OF VOLUNTEERS BEING ABLE TO ATTEND BECAUSE THEY HAVE A DAILY JOB DURING THEIR BUSY WEEK.

WE SPENT ABOUT 80 HOURS PUTTING TOGETHER RAPIDLY A $1 MILLION GRANT FOR RECRUITMENT AND RETENTION TO HELP VOLUNTEERS.

I'M NOT ATTEMPTING, NOR HAVE I EVER BEEN DIRECTED TO DO ANYTHING BUT INCREASE THE VOLUNTEERS I LIKE VOLUNTEERS.

I EVEN INCREASED VOLUNTEERS WHEN I WAS IN AN ALL PAID DEPARTMENT BY IMPLEMENTING THE CERT PROGRAMS. VOLUNTEERS ARE A GREAT ASSET TO THIS COMMUNITY AND I WISH TO CONTINUE PROMOTING

[00:20:04]

THEM. MY DOOR IS ALWAYS OPEN AND I WELCOME ANY OF THE MEMBERS THAT ARE HERE TODAY OR NOT HERE TODAY PRINCE GEORGE FIRE AND EMS TO REACH OUT TO ME DIRECTLY.

IF YOU HAVE ANY QUESTIONS, I'M HAPPY TO ANSWER THEM.

INFORMATION SEEMS TO GET CONSTRUED.

THE FOX JUMPED OVER THE FENCE, ENDS UP.

PAUL'S DRIVING A HUNDRED MILES AN HOUR DOWN THE ROAD BY THE TIME HE GETS OUT.

SO WITH THAT, I'LL BEGIN MY PRESENTATION.

WHERE'D MY LITTLE CLICKER GO? THAT DIDN'T SHOW UP AS BIG AS I THOUGHT IT WOULD.

I'M GOING TO GIVE YOU THE 3,000 MILE VIEW OF THIS, BECAUSE THIS IS STILL IN A PROCESS.

BUT I DID TAKE OUT SOME OF THE CHANGES OR THE THINGS THAT YOU GUYS WANTED ME TO TAKE OUT AND UPDATED IT.

IN SECTION 42-1 I WILL ALSO ADD THAT SOME OF THE NUMBERS CHANGED BECAUSE THERE WAS A LOT OF REPETITIVENESS AND AS YOU GUYS POINTED OUT IN THE PREVIOUS ORDINANCE OR THE CURRENT ORDINANCE. SO THE NUMBERS ARE GOING TO CHANGE A LITTLE BIT.

YOU'LL SEE THROUGHOUT THE DOCUMENT THAT WE CHANGED COORDINATED FIRE AND INTEGRATED FIRE AND EMERGENCY MEDICAL SERVICES TO FIRE AND EMERGENCY SERVICES.

THAT WAS THE SAME CHANGE THAT HAPPENED BEFORE.

AS A COMBINED DEPARTMENT, WE USE THE STATE ISSUED FIRE DEPARTMENT ID NUMBER.

SO WE ARE LISTED AS ONE DEPARTMENT.

SO WE NOW THAT'S WHY THE PURPOSE OF DEPARTMENT VERSUS STATION, WE ARE ONE DEPARTMENT, WE HAVE ONE FD ID NUMBER.

SO THAT THAT WAS CHANGED ON HERE THAT WAS DONE BACK IN 2005.

DID NOT LIST LIKE I SAID, THE VOLUNTEERS THE CAREER INITIALLY I HAVE CHANGED THAT TO REFLECT THEIR CONCERNS.

AND THIS IS THE EXAMPLE OF WHAT I HAD ORIGINALLY DONE.

THIS WAS IN THERE I DID ADD VOLUNTEER BACK.

IT IS IN THE IN THE ORDINANCE DRAFT THAT I'VE GOT NOW.

SO YOU CAN SEE THE ONLY OTHER THING THAT I DID IS THROUGHOUT YOUR DOCUMENT YOU'LL ALSO SEE THAT I ADDED THE WORD VOLUNTEER, CHANGED THE DEPARTMENT TO STATION.

AND ADDED A COUPLE OF STATIONS.

STATIONS SEVEN WAS NEVER LISTED IN THE ORDINANCE.

SO VOLUNTEERS THAT WENT THERE, THE STATION DIDN'T EXIST, WHICH MADE THEM ALMOST INELIGIBLE FOR THE PERSONAL PROPERTY TAX.

42-1.2 RESPONSIBILITIES OF THE COORDINATOR FIRE.

THIS SECTION IS REMOVED BASICALLY BECAUSE THE STATE LAW HAD ACTUALLY COVERS WHAT THE FIRE AND RESCUE SYSTEM IS RESPONSIBLE FOR.

AND THROUGHOUT THE DOCUMENTS, I REFERENCE THAT VIRGINIA CODE TITLE YOU'LL SEE THROUGHOUT THIS PRESENTATION AS WELL.

WE DID TAKE SOME OF THE ITEMS AND SIMPLY MOVE THEM THROUGHOUT THE ENTIRE DOCUMENT.

SO WHEN YOU LOOK AT THE STRIKEOUTS IN YOUR ORIGINAL DOCUMENTS, I GET THAT IT CAN BE SOMEWHAT CONFUSING.

WE JUST COMBINED AND SHORTENED EVERYTHING IN THERE.

THE ATTEMPT WAS TO ACTUALLY SHORTEN THE DOCUMENT IN ITSELF SO THAT IT WOULD BE EASIER TO READ, WAS MY INTENT.

SO A LOT OF THINGS THAT ARE STRUCK OUT ARE NOT GONE FROM THE DOCUMENT THEY ARE SIMPLY PLACED SOMEWHERE ELSE.

AND THROUGH ALL THE TRACK CHANGES, YOU'LL SEE THAT THEY'RE MOVED ALL OVER, ALL OVER THE DOCUMENT. IN SECTION 42-1.3 IS NOW THIS IS 42-1.2 RESPONSIBILITIES OF THE FIRE AND EMERGENCY SERVICES CHIEF.

AND THIS DOCUMENT WAS ORIGINALLY DONE.

IT WAS ADDRESSED AS A DIRECTOR AND UNDER STATE LAW, TITLE 27, THE DIRECTOR AND THE CHIEF'S RESPONSIBILITIES DIFFER.

SO THEREFORE, I REFERENCE THAT IN PART THREE.

YOU WILL SEE ACTUALLY IN PART ONE, YOU'LL SEE 27.6-1 OF THE COUNTY EMS CHIEF THAT'S SPECIFIED IN THERE.

I KIND OF LIST IT. SO YOU CAN DO BOTH SINCE WE ARE A COMBINATION FIRE AND EMS DEPARTMENT AS WELL. 32.1-111.46 ILLUSTRATES THE AUTHORITY OF THE CHIEF IT ALSO REFERS TO IT AND SPELL IT OUT IN THIS CODE SECTION.

SO INSTEAD OF LISTING ALL OF THESE DUTIES IN THERE, I JUST REFERRED TO THE CODE SECTION.

SO IF THE CODE SECTION CHANGES, WE DON'T HAVE TO CHANGE AN ORDINANCE.

PART TWO, AS THE SECTION SIMPLY STATES THAT THE CHIEF IS TO LEAD PLANNING, TRAINING, PREPARATION, DISASTER PURSUANT TO TITLE 44 OF THE VIRGINIA CODE.

THAT'S ACTUALLY IN THE CURRENT ONE.

THREE ILLUSTRATES THE CHIEFS SET MINIMUM STANDARDS THIS WHOLE SECTION HERE WHAT SETS MINIMUM STANDARDS, PERSONAL TRAINING, LICENSURE, STAFFING.

ALL THIS IS ALREADY IN THE DOCUMENT IT'S JUST MOVED UP.

RESPONSIBILITY OF VOLUNTEER CHIEFS.

I DID THE EXACT SAME THING.

I PRETTY MUCH JUST SHORTENED IT UP AND ADDED EVERYTHING THAT WAS IN THERE, REWORDED IT SO IT STILL COVERED EVERYTHING WHEN WE GO THROUGH IT.

IF ANYTHING WAS MISSING THROUGH HERE, THE CHIEFS AND I WILL ADD THAT, BUT I JUST FELT IT WOULD BE EASIER JUST TO COMBINE IT LIKE I DID MINE.

I DO HAVE UNDER THE RESPONSIBILITY OF VOLUNTEER COMPANIES.

WE DID DEFINE VOLUNTEERS AND WHAT THAT MEANT.

THIS WAS IN THE ORIGINAL ONE THAT WE PRESENTED TO YOU UNDER THE CODE OF VIRGINIA, TITLE

[00:25:03]

27-9, AND MY MEETING WITH THE CHIEFS AFTER THIS.

WE DID WE DID HAVE SOME DISCUSSION ON ACTIVE MEMBERS, THE ACTIVE MEMBER REQUIREMENT ADHERES 24 HOURS.

IT WAS NEVER SPELLED OUT IN THE ORIGINAL ONE.

AND IT IS DIFFERENT FROM ALL FIRE STATIONS THROUGHOUT THE COUNTY.

WHAT MOST OF THEM, I THINK COMPANY ONE IS WHERE I KIND OF TOOK THE EXAMPLE FROM THIS.

I BELIEVE THEY HAVE 24 HOURS, BUT THE PERCENTAGE RATE IS DIFFERENT AMONG THE DIFFERENT THE DIFFERENT DEPARTMENTS.

SO RIGHT NOW THIS STANDS AT 10%.

THERE WAS SOME DISCUSSION ON WHETHER OR NOT IT SHOULD BE AT 15%.

SO THAT NUMBER MAY CHANGE BASED ON THE CHIEFS RECOMMENDATIONS.

AND AGAIN, IT ALSO REFERENCES THE LINE OF DUTY BENEFITS UNDER THE CODE SECTION.

WHAT WAS NOT IN THERE WAS THE WHICH I FELT NEEDED TO BE IN.

THIS ONE WAS WHAT ACTUALLY IDENTIFIED A NON ACTIVE MEMBER.

SO I WANTED THE NON ACTIVE MEMBERS THEY'RE STILL A VITAL PART OF THE SYSTEM.

THEY DO A LOT OF WORK BUT THERE WAS NOTHING THAT DEFINED THEM.

SO IF THE CURRENT ORDINANCE ONLY SAID YOU ARE AN ACTIVE MEMBER, IF YOU DID XYZ, THESE GUYS DON'T FIGHT FIRE.

I DIDN'T WANT TO EXCLUDE THEM.

SO THEY HAVE AN OPPORTUNITY TO BE REPRESENTED WITHIN THE ORDINANCE HERE.

THREE AFTER I GOT MY MIX UP, THIS SECTION 42-1.4 IS NOW 42-1.3.

MOST OF THEM ARE GOING TO JUMP UP.

THIS SECTION IS UPDATED ILLUSTRATED THE RESPONSIBILITY TO VOLUNTEER CHIEFS.

THIS WAS SECTION I WAS JUST TALKING ABOUT.

UNDER THE CODE OF VIRGINIA.

THERE ARE TITLES, THEIR RESPONSIBILITIES ARE ALSO OUTLINED AND CODE SECTION 27-1.1.

SO THE VOLUNTEER COMPANY CHIEFS, EVERYTHING THAT'S IN HERE IS ACTUALLY THE SAME EXACT THING THAT WAS IN THE ORIGINAL ONE ON THIS SLIDE.

THE ONLY THING THAT IS A LITTLE BIT DIFFERENT IS THAT WE JUST ADDED THE CODE SECTION.

I DON'T THINK THE CODE SECTION WAS ACTUALLY IN THE ORIGINAL ORDINANCE.

I WANTED SOMETHING TO REFERENCE.

SO IF SOMETHING CHANGED AGAIN, LIKE I SAID BEFORE, THE VOLUNTEER CHIEFS HAVE FULL AUTHORITY UNDER THIS CODE SECTION.

IF THE CODE SECTION CHANGED, WE DON'T HAVE TO CHANGE THE ORDINANCE.

VOLUNTEER FIRE COMPANY SHALL HAVE THE POWERS AND DUTIES GRANTED TO THEM BY STATE LAW, SUBJECT TO THE POLICIES AND DIRECTIONS OF THE CHIEFS.

THEY SHALL ALSO HAVE THE FOLLOWING RESPONSIBILITIES WHILE ACTING IN CONFORMITY WITH THE CHAIN OF COMMAND AND POLICIES OF THE FIRE AND EMS SERVICES.

ALL OF THIS IS IN THE ORIGINAL ORDNANCE AND ONE SHAPE, FASHION OR FORM.

ALL I DID WAS COMBINE THESE SO THE CHIEF OF EACH VOLUNTEER STATION SHALL SUBMIT.

THIS IS NOT THIS IS NOT IN THERE.

THIS WAS IN THE ORIGINAL ONE THAT I PRESENTED TO YOU SHALL SUBMIT TO THE CHIEF OF LIST OF ACTIVE MEMBERS ON SEPTEMBER 1ST OF EACH YEAR.

THE INFORMATION CONTAINED IN THIS REPORT SHALL CONSIST OF ALL DOCUMENTATION ILLUSTRATING NUMBER OF DUTY HOURS PER MONTH FOR EACH MEMBER AND NUMBER OF CALLS ANSWERED PER MEMBER.

I'LL NOTE THAT I CAN ACTUALLY FIND THAT.

I JUST NEED TO KNOW THEIR NUMBERS.

ON THE FIRST OF ON THE FIRST OF EACH MONTH, THE CHIEF AND EACH VOLUNTEER COMPANY SHALL SUBMIT TO THE CHIEF ANY ADDITIONAL OR ANY ADDITIONS OR DELETIONS THE ACTIVE MEMBERSHIP OF THE VOLUNTEER FIRE COMPANY.

IN ADDITION, THE CHIEF OF EACH STATION SHALL FILE A COPY OF THEIR BYLAWS, RESOLUTIONS, MINUTES AND THINGS LIKE THAT, SO WE CAN MAKE SURE THAT WE HAVE THE MOST CURRENT BYLAWS.

THE SECTION IN HERE TALKS ABOUT ONCE, ONCE EACH MONTH.

THE REASON THAT THAT'S IN THERE, WE MAY CHANGE THAT TO QUARTERLY.

WE JUST WANT TO MAKE SURE WE HAVE AN ACTIVE ROSTER OF THEIR CURRENT MEMBERS.

WE ARE ACTUALLY TRYING TO UPDATE ALL THE FILES AND WE FOUND THAT SOME OF THE INFORMATION THAT WE HAD WAS NOT THE SAME INFORMATION THAT WAS OUT AT THE VOLUNTEER STATION.

SO WE WANT TO MAKE SURE WE KEEP UP WITH THAT IN REAL TIME AND NOT HAVE TO GO THROUGH MONTHS OF TRYING TO UPDATE ALL THE FILES.

SECTION 42-1.5 NOW 42-1.4 ESTABLISHMENT OF THE PRINCE GEORGE FIRE AND EMERGENCY SERVICE ADVISORY BOARD.

THIS IS STILL IN THERE.

THERE IS STILL AN ADVISORY BOARD.

WE STILL MEET.

IT SHOWS ON HERE THE CHIEF AND THE VOLUNTEER STATION SHALL SUBMIT.

THIS IS A [INAUDIBLE] SHALL SUBMIT THE ACTIVE MEMBERS 1ST OF SEPTEMBER FIRST.

THIS IS WHAT I JUST READ [INAUDIBLE].

I'M SORRY. I MESSED THAT UP.

[INAUDIBLE] THE ONE YOU READ SAID IT WAS ABOUT SEPTEMBER 1ST TO GIVE YOU A LIST OF NAMES OF THEIR PEOPLE.

YES, SIR.

I'M TRYING TO BACK UP.

YEAH SEPTEMBER 1ST. WE JUST WANT TO MAKE SURE WE HAVE AN ACTIVE LIST OF ALL THE ALL THE CURRENT MEMBERS. THIS ANNUAL REPORT OF SEPTEMBER 1ST EACH YEAR TO THE CHIEF.

ANY DELETIONS OF MEMBERSHIP WE ARE ACTUALLY WORKING ON A PROCESS NOW WHERE WE'RE ACTUALLY

[00:30:02]

TAKING OVER MAJORITY OF THIS SO WE CAN ACTUALLY REPORT IT TO THEM AS WELL TO MAKE SURE THIS IS WHAT WE GOT. WHAT DO YOU HAVE? AND THEN WE CAN MAKE SURE WE HAVE THAT THAT IN LINE.

THIS SHOULD BE THE DUTIES.

THE DUTIES OF THE BOARD.

THIS SECTION LISTS DUTIES OF THE PRINCE GEORGE FIRE AND EMERGENCY BOARD.

THIS SECTION WAS REMOVED AS IT REFERRED TO POLICY.

WE DO HAVE WHAT THE BOARD DOES, BUT THIS SECTION WAS JUST REMOVED BECAUSE IT REFERS TO A POLICY ISSUE OF WHAT THE DUTIES ARE.

UNDER 42-1-7.

THIS IS NOW 42-1-5.

PROCEDURES FOR DEVELOPMENT OF POLICIES STILL HAVE IT WHERE WE CONSULT WITH THE VOLUNTEER CHIEFS. THE CHIEFS SHALL ESTABLISH THE SOPS, SDGS, RULES AND REGULATIONS, COLLABORATION ON THE PRINCE GEORGE ADVISORY BOARD FOR THE DEPARTMENT OF FIRE AND EMERGENCY SERVICES.

EFFECTIVE OPERATIONS THROUGHOUT THE COUNTY.

PERSONNEL POLICIES THAT AFFECT ONLY THE COUNTY EMPLOYEES OR COUNTY VOLUNTEERS WILL NOT BE CONSIDERED BY THE PRINCE GEORGE ADVISORY BOARD.

THAT'S ALREADY IN THE CURRENT ONE.

ALL COMPANIES OPERATING WITH THE COUNTY AND ALL MEMBERS OF SUCH COMPANIES SHALL OPERATE IN ACCORDANCE WITH STANDARD OPERATING PROCEDURES, POLICIES AND GUIDELINES.

THE NEXT MAIN ITEM IS 42-1.10.

THAT'S NOW 42-1.7 PHYSICAL EXAMS. IF YOU REMEMBER FROM THE ORIGINAL ONE, THIS WAS A VERY LONG SECTION.

IT ACTUALLY OUTLINED EVERYTHING THAT HAD TO BE DONE OUT OF PHYSICAL EXAM.

I JUST SIMPLY REFERENCED NFPA 1582 AND THE CODE OF VIRGINIA SO THAT IF ANYTHING EVER DID CHANGE BY THE FIREFIGHTER PHYSICAL EXAM, HAZMAT EXAM, WE DIDN'T HAVE TO CHANGE THE ORDINANCE. THE ORDINANCE WAS QUITE SPECIFIC OF WHAT NEEDED TO BE DONE, CHEST X RAYS, THINGS OF THAT NATURE.

I DIDN'T WANT TO HAVE TO GO BACK AND ASK YOU GUYS TO CHANGE IT BECAUSE THE NFPA STANDARD CHANGED. THE OTHER THING THAT IS NOT SHOWN IN HERE THAT I WANTED TO POINT OUT IS WE DID HAVE A SECTION IN HERE ABOUT THE THERE IS A SECTION IN THERE.

WE DID UPDATE YOU ASKED INITIALLY ABOUT THE BACKGROUND CHECKS.

SO THE BACKGROUND CHECKS, WE DID CLEAN THAT ITEM UP.

YOU'LL SEE IN YOUR IN YOUR PACKET.

WITH THE IMPLEMENTATION OF 2012, WHEN THE RULE CHANGED FOR THE STATE OFFICE OF EMS, THIS ACTUALLY HELPED US A LITTLE BIT BECAUSE WE ARE REQUIRED TO DO BACKGROUND CHECKS.

SO NOW WE ACTUALLY HAVE TO GO THROUGH TWO BACKGROUND CHECKS, ONE THAT WE'RE GOING TO DO THROUGH US AND THEN ONE WE'RE GOING TO DO THROUGH THE STATE.

WE DON'T HAVE TO PAY FOR THE ONE THAT WE DO FOR THE STATE BECAUSE THAT'S ON THEM.

THE REASON WE ARE GOING TO BE DOING TWO OF THEM IS BECAUSE THE STATE REQUIREMENTS TO BE ABLE TO OPERATE ARE A LITTLE BIT MORE LENIENT THAN US AND THE STATE OFFICE OF EMS AND THE COMPLIANCE OFFICER IS RECOMMENDING TO MOST OF THE FIRE DEPARTMENTS.

YOURS IS STRICTER THAN OURS.

ALL WE TELL YOU IS, YES, THEY CAN WORK OR NO, THEY CAN'T.

THEY DON'T TELL US WHAT HAPPENED TO THEM OR WHY THEY'RE NOT CLEARED.

SO WITH OUR BACKGROUND, WE'LL BE ABLE TO SEE WHAT IT IS AND MAKE THAT DETERMINATION.

SO I'M OPENING UP ANY QUESTIONS YOU MAY HAVE.

MADAM CHAIR. CHIEF, WHAT'S THE.

HOW MANY PAGES IS THIS AFTER THE UPDATES.

I'M GOING.

OKAY AND I'M ASKING THAT FOR A REASON.

IS THERE ANY WAY TO LIST RIGHT UP FRONT TO SAY THESE ARE ALL OF THE STATE CODE SECTIONS THAT PRINCE GEORGE IS OPERATING UNDER AND PUTTING THEM ALL IN THE VARIOUS SECTIONS? I'M JUST ASKING IF YOU PUT THEM ALL UP FRONT AND THEN THE REST OF THE DOCUMENT IS BASICALLY JUST TO COVER WHAT IS SPECIFIC TO PRINCE GEORGE'S COUNTY OUTSIDE OF WHAT THE STATE DICTATES.

YES, I CAN ACTUALLY PROBABLY MAKE IT AT ONLY FOUR PAGES.

I'M JUST TRYING TO I MEAN, IF I'M NOT TRYING TO REDUCE IT JUST BECAUSE OF THE NUMBER OF PAGES, BUT INSTEAD OF HAVING EACH SECTION WITH WHAT THE STATE CODE REFERENCE IS TO THAT SECTION, IF YOU LIST UP FRONT TO SAY THESE ARE ALL THE STATE CODE SECTIONS THAT PRINCE GEORGE FIRE AND EMS ARE OPERATING UNDER EXCEPT FOR [INAUDIBLE].

THEN YOU COVER WHETHER ALL THE EXCEPTIONS TO ALL OF THE STATE CODE, I'M JUST ASKING WOULD THAT SEEM TO BE.

TYPICALLY IN AN ORDINANCE THAT ONCE IT'S IN ITS FINAL APPROVAL STATE AND MR. WHITTEN CAN CORRECT ME. IT LISTS ALL OF THEM AND ALL THE CHANGES IN A SECTION OF IT ANYWAY. THE REASON I JUST PUT IT IN CERTAIN SECTIONS WAS JUST SO THAT IT WOULD SHOW THIS ISN'T SOMETHING THAT THAT CHIEF BEEMAN PUT IN THERE.

THIS WAS ACTUALLY COMING STRAIGHT OUT OF THE CODE SECTION.

RIGHT. AND I CAN UNDERSTAND WHY YOU'RE DOING IT THAT WAY FOR TO HELP EVERYBODY TO UNDERSTAND WHAT HAS CHANGED AND WHAT HASN'T CHANGED.

I'M JUST TRYING TO GET TO MAYBE WHAT THE FINAL STATE LOOKS LIKE.

YOU KNOW, THE. GO AHEAD, SIR.

[00:35:02]

THE FINAL VERSION WILL ACTUALLY THE NEW LANGUAGE WILL BE BOLD AND UNDERLINED AND THE REMOVED LANGUAGE WILL BE STRUCK THROUGH.

SO THE VERSION THAT I HANDED OUT THAT THAT'S WHAT IT WOULD LOOK LIKE IN FINAL FORM TO KIND OF GIVE YOU AN IDEA.

SO IT PROBABLY DID CONDENSE THE SIZE OF THE DOCUMENT BECAUSE A LOT OF THE RED LINED ITEMS WERE DUPLICATE, BECAUSE WHEN YOU MOVE FROM ONE SECTION TO ANOTHER, IT'S A DUPLICATED SECTION. SO THE FINAL VERSION THAT WOULD ACTUALLY BE ADVERTISED WOULD BE A MORE CONDENSED VERSION. YEAH, THAT THAT'S WHERE MY CONCERN WAS THAT WHEN WE GET TO A POINT WHERE WE AUTHORIZE THIS FOR A PUBLIC HEARING, THEN IT NEEDS TO BE REALLY CLEAR TO THE PUBLIC THAT ARE LOOKING AT THE NOTICE, WHAT HAS CHANGED OR WHAT'S THERE NOT, MAYBE SO MUCH WHAT'S NOT THERE, IT'S WHAT'S GOING TO BE IN THE DOCUMENT.

SO LIKE IF YOU GO TO THE WORD DOCUMENT AND YOU SAY REMOVE MARKUP, RIGHT? AND THAT REMOVES ALL THE RED LINES AND THAT'S WHAT THE FINAL VERSION LOOKS LIKE.

OKAY. SO WE CAN SAVE THAT AS A PDF AND PRESENT THAT AT THE NEXT MEETING AND EMAIL IT.

WELL, THAT'S WHY I EMAILED TO THE BOARD EARLIER TODAY.

THAT'S WHY IT LOOKED. THAT'S THE FINAL VERSION.

OKAY. OKAY. THANK YOU.

THANK YOU, MADAM CHAIR. THANK YOU, SIR.

ANY OTHER QUESTION, MADAM CHAIR? YES, SIR. THIS IS BEFORE YOUR TIME.

I ATTENDED A LOT OF ADVISORY BOARD MEETINGS, ALMOST FIVE YEARS OF THEM.

I HAD NUMEROUS CALLS.

THIS GOES BACK SEVERAL YEARS AGO ABOUT THE CONCERN FROM THE VOLUNTEERS ABOUT EQUITY.

AND YOU JUST TOUCHED ON IT AS FAR AS THE DIFFERENT RESPONSIBILITIES FOR EACH STATION.

YES, THE RESPECT GOES OUT TO ALL YOU ALL SIT HERE.

THE AUDIENCE HAS GOT NOTHING TO DO, ONE STATION OR ANOTHER.

BUT I KNOW THERE IS TWO STATIONS AND I'M NOT GOING TO CALL THEM OUT THAT HAVE A HIGHER STANDARD THAN THE OTHERS.

I WOULD ENCOURAGE ALL AS A BOARD, WHOEVER IS SITTING ON THE BOARD NOW, SINCE YOU ALL ARE DOING ZOOM TO COME UP WITH SOMETHING THAT'S FAIR AND EQUITABLE ACROSS THE BOARD, IN OUR ORIGINAL, TO STILL MEET A STANDARD.

IT WAS IT WAS I THINK WE DIDN'T ACTUALLY COME UP WITH SOMETHING.

BUT YES SIR, I BELIEVE THAT WOULD BE POSSIBLE.

IF YOU GO BACK AND LOOK AT THE MINUTES, THERE WAS QUITE A BIT OF DISCUSSION AROUND THAT.

OKAY. THANK YOU.

ANY FURTHER QUESTIONS? WELL, THE DOCUMENT AND I CAN'T STRESS ENOUGH OBVIOUSLY IS NOT DONE.

BUT I'M GOING TO TAKE YOUR SUGGESTIONS.

I'M GOING TO CLEAN THIS UP.

I WILL BE MEETING WITH THE VOLUNTEER CHIEFS AND WE'LL GO FROM THERE SINCE IT'S ABOUT 80, 90% DONE NOW.

I BELIEVE WE'VE GOT A STRONG FRAMEWORK TO GO FORWARD.

SO PROBABLY WITHIN 30 TO 60 DAYS I'LL BE ASKING TO COME BACK IN FRONT OF YOU WITH A DOCUMENT THAT WE WOULD LIKE TO PUSH FORWARD.

JUST A COMMENT. MR. CHAIRMAN, I DON'T HAVE A QUESTION, BUT SOMETHING TO THE EFFECT OF MR. BROWN WAS TALKING ABOUT.

YOU'RE NEW IN THE COUNTY, CORRECT? AS YOU WELL PROBABLY FELT IT.

YES, SIR. AS SOME OF THE VOLUNTEERS AND THEY PROBABLY FELT IT, TOO.

I'M GOING TO LOOK AT THIS MYSELF.

I WANT TO KNOW WHAT THE VOLUNTEERS AND THE PAID STAFF HAVE TO DO UNDER STATE LAW.

AND THEN I WANT TO SEE WHAT CHANGES UNDER BEEMAN'S LAW, IF YOU WILL, OUT OF ALL RESPECT.

THAT WAY I CAN SEE WHAT YOU'VE ADDED COMING IN HERE IN THIS POSITION.

AND IF THERE'S ANY CONTROVERSY IN WHAT YOU'VE ADDED THAT MIGHT NOT FIT WELL WITH VOLUNTEERS AND ARE PAID OR WITH ANYBODY THAT'S USED TO HOW WE'VE RUN THINGS IN THE PAST.

THAT WAY IT'LL LIST IT OUT IF THERE'S ANYTHING BEING DONE THAT WE WOULDN'T USED TO SEEING. SURE.

AND THEN WE CAN EVALUATE IF IT'S FAIR AND EQUITABLE.

AND THAT'S THE RIGHT TOOL YOU NEED TO GET THE JOB DONE.

YES, SIR, IF THAT MAKES SENSE.

YES, SIR. I WANT TO STRESS THERE IS NO BEEMAN LAW.

MOST OF THE POLICIES AND STUFF THAT WAS AS AN EXAMPLE WAS ORDINANCES AND OTHER WHATEVER THE NAME OF THAT IN THAT POSITION COMING INTO THE COUNTY? YES, SIR. BEFORE IT WAS THREE OR FOUR OTHER NAMES THAT FILLED THEIR SPOTS.

I UNDERSTAND. ANY OTHER COMMENTS? THANK YOU, MR. BEEMAN. THANK YOU.

THANK YOU, SIR. THANK YOU.

THAT CONCLUDES OUR WORK SESSION.

I WILL CALL A RECESS NOW UNTIL 7:00.

SHE'S SITTING OUT THERE.

IT'S 7:00.

I CALL THE BOARD BACK TO ORDER.

THE BOARD HAS BEEN IN RECESS.

WE WILL NOW HAVE OUR BOARD'S INVOCATION BY MR.

[INVOCATION]

BROWN. [INVOCATION] HEAVENLY FATHER, WE COME TO YOU THIS EVENING JUST TO SAY THANK YOU. THANK YOU FOR ALLOWING US TO SEE ANOTHER DAY.

A DAY THAT WE'VE NEVER SEEN BEFORE.

HEAVENLY FATHER, WE COME TO YOU THIS EVENING ASKING YOU TO WATCH OVER THIS BOARD AS WE GO

[00:40:02]

INTO OUR BUSINESS TONIGHT, ALLOW US TO BE ABLE TO HANDLE THE ITEMS THAT WE HAVE ON OUR AGENDA TONIGHT IN A DECENT DECENT MANNER.

HEAVENLY FATHER, WE ALSO ASK YOU TO WATCH OVER EACH AND EVERY ONE HERE IN PRINCE GEORGE'S COUNTY. HEAVENLY FATHER, WE ALSO ASK YOU TO BLESS OUR POLICE, OUR FIRE, ARMY, EMS, AND ALL OF THOSE AND STAFF WORKERS AND ALL THAT SERVE THIS COMMUNITY EACH AND EVERY DAY.

AND HEAVENLY FATHER, WE ALSO ASK YOU THIS EVENING TO WATCH OVER EACH OF OUR RESIDENTS, AS EACH ONE OF THEM ARE GOING THROUGH SOMETHING HEAVENLY FATHER, AND ONLY YOU KNOW WHAT THEY'RE DEALING WITH. AND HEAVENLY FATHER, WE JUST ASK YOU AT THIS TIME TO WRAP YOUR LOVING ARMS OF PROTECTION AROUND EACH AND EVERY ONE OF US AND GOD LEAD AND GUIDE AND DIRECT US. HEAVENLY FATHER, WE ASK ALL THIS IN YOUR NAME.

AMEN. AMEN. AMEN.

WELL, NOW I HAVE THE PLEDGE OF ALLEGIANCE, LED BY MR. CARMICHAEL.

OF AMERICA, AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL.

THANK YOU. THANK YOU, FLOYD.

YOU'RE WELCOME. NOW IS THE TIME FOR PUBLIC COMMENTS.

[PUBLIC COMMENTS]

IF YOU WISH TO MAKE A COMMENT, PLEASE COME FORWARD STATE YOUR NAME AND ADDRESS AND YOU WILL HAVE 4 MINUTES TO SPEAK.

MADAM CHAIR, MR. DALE TRAYLOR HASTENED UP TO SPEAK.

THANK YOU. I HOPE I DON'T HAVE TO TAKE MY HAT OFF.

I GOT SOME SERIOUS HAT HEAD GOING ON HERE.

I DON'T KNOW. IT'S KIND OF FORMAL.

I'M A LITTLE IMPRESSED.

BUT HEY, LISTEN, DALE TRAYLOR IS MY NAME.

I SENT YOU GUYS ALL AN EMAIL, HAD A COUPLE OF ATTACHMENTS TO IT.

I DON'T KNOW IF THEY WERE RELEVANT OR NOT, BUT FLOYD ASKED ME AND TJ ASKED ME TO COPY ALL OF YOU GUYS ON IT, SO I DID.

I THINK EVERYBODY PROBABLY HAVE READ IT.

I THINK I GOT SOMETHING BACK FROM EVERYBODY.

SO HERE'S WHAT I WANT TO SAY.

I DON'T KNOW IF YOU READ UNDERSTOOD WHAT I SAID.

I TRIED TO BE AS SUCCINCT AS I COULD, TERSE.

BUT BASICALLY THE CURRENT PROBLEM IS I LIVE IN KIND OF A SEMI RESIDENTIAL AREA WITH HOUSES ALL AROUND ME WITHIN TWO OR 300 YARDS OF ME.

AND WE HAVE PEOPLE THAT ARE CONSTANTLY GETTING OUT, DOING TARGET PRACTICE SOMETIMES.

AND IN ONE INSTANCE, AS I REFERENCED HERE, IT WENT ON FOR LIKE 12 HOURS, TEN IN THE MORNING TILL TEN AT NIGHT.

ALL MY NEIGHBORS WERE WERE UPSET ABOUT IT.

JUST RECENTLY, I HAVE A GENTLEMAN RIGHT BEHIND ME.

HE CAN'T BE MORE THAN 200 YARDS FROM MY HOUSE.

HE CAN'T BE MORE THAN 200 YARDS FROM ANYBODY'S HOUSE SHOOTING A GUN TO LIKE TWO OR THREE OR 4 HOURS CONSTANTLY ON A SATURDAY.

SOMETIMES IT'S ON A SUNDAY.

AND LOOK, I'M THE BIGGEST GUN RIGHT ADVOCATE YOU COULD HAVE IN PRINCE GEORGE.

I LOVE IT. I WANT IT TO THE CAPITAL.

WHEN THEY HAD THE BIG RALLY, I DID MY VOICE THERE.

SO I'M NOT I'M NOT LOOKING TO INFRINGE ON ANYBODY'S GUNS OR GUN RIGHTS AT ALL NOTHING.

AND I WOULD LIKE TO PROPOSE, IF I COULD, YOU KNOW, UNDERSTANDING THE ISSUE OF PEOPLE DOING TARGET PRACTICE IN A SEMI RESIDENTIAL OR RESIDENTIAL AREA.

NUMBER ONE, IT'S NOT SAFE, IT'S NOISY AS ALL GET OUT.

AND BUT WHAT I HAVE FOUND OUT IS THIS IN PRINCE GEORGE SPECIFICALLY, THERE'S REALLY NOTHING THAT YOU CAN DO TO STOP IT.

AND I DON'T WANT ANYBODY TO GET IN TROUBLE RIGHT.

THE LEAST MY CONCERN IS SOMEBODY THE UTMOST CONCERN OF MINE IS THAT NOBODY GETS IN TROUBLE FOR SHOOTING A GUN. I WISH I COULD SHOOT MY GUN IN MY BACKYARD, BUT I CAN'T BECAUSE IT'S DANGEROUS, IT'S NOISY.

AND SO WHEN YOU CALL THE POLICE, THE FIRST THING EXCUSE ME, THE FIRST THING YOU GET IS, WELL, IT'S LEGAL TO SHOOT YOUR GUN.

WELL, IT IS LEGAL.

WHEN I CALL FLOYD ABOUT IT, THE FIRST THING THAT CAME OUT OF FLOYD'S UTTERANCE WAS DALE IT'S LEGAL, BUT IT SHOULD BE NEIGHBORLY, RIGHT? IF YOU LIVE, IF YOU'RE TRYING TO BE NEIGHBORLY WITH SHOOTING A GUN, DON'T DO IT FOR 12 HOURS A DAY AND CERTAINLY DON'T DO IT 4 HOURS A DAY.

YOU KNOW, I THINK WHAT I'M HERE TO ASK IS IF I COULD WORK WITH THE BOARD OR SOME KIND OF COMMITTEE OR GROUP OR SOMETHING, TRY TO FIGURE OUT HOW WE CAN PUT SOME MAYBE A LOOSE FITTING OR A VERY RIGID, LOOSE FITTING KIND OF THING FOR A GUN ORDINANCE FOR SHOOTING GUNS IN NEIGHBORHOODS.

I DON'T THINK ANYBODY WOULD OPPOSE IT.

I DON'T THINK IT LIMITS YOUR ABILITY TO HAVE A GUN.

I DON'T THINK IT LIMITS YOUR ABILITY TO SHOOT SOMEBODY IF THEY BREAK INTO YOUR HOUSE.

I DON'T THINK IT LIMITS YOU TO GO OUT AND SHOOT 5 MINUTES IN YOUR BACKYARD.

RIGHT. BUT SOMETHING, YOU KNOW, TARGET PRACTICE.

SO I CONTACTED MR. WOOTEN'S OFFICE. THE LADY, I CAN'T REMEMBER HER NAME.

SHE SENT ME SOME THE GUN LAWS THAT WE FOLLOW IN PRINCE GEORGE.

AND THEY'RE THEY'RE TIED TO THE STATE OF VIRGINIA.

[00:45:02]

AND YOU READ THROUGH THOSE I SENT YOU WHAT SHE SENT ME, AND THEY REFERENCED THIS FOUR SECTIONS THEY REFERENCED.

ONE WAS GENERAL POWERS OF THE GOVERNMENT, YOU KNOW, DEFINES A SHOOTING RANGE, WHICH WAS IMPORTANT. RIGHT. A SHOOTING RANGE DEFINED THE SHOOTING RANGE.

THE NEXT SECTION WAS RECKLESS HANDLING OF A GUN.

I DON'T THINK TARGET PRACTICE IS RECKLESS HANDLING, SHOOTING AT HOMES.

RIGHT. THERE'S THERE'S NOBODY IN MY IMMEDIATE AREA THAT COULD SHOOT A GUN WITHOUT ENDANGERING A HOME.

THEY'RE SHOOTING ACROSS ROADS.

POSSIBLY THEY'RE SHOOTING AT PEOPLE'S HOMES.

IT'S NOT SAFE.

WE ALL KNOW WHAT HAPPENED UP IN CHESTERFIELD COUNTY.

SOMEBODY HAD A 4TH OF JULY PARTY SHOT A GUN UP IN THE AIR, KILLS A BABY.

IT HAPPENS.

AND I DON'T WANT IT TO HAPPEN WHERE I AM.

AND SO I ASK YOU GUYS IF WE COULD ADDRESS MAYBE PUTTING SOME LOOSE FITTING ORDINANCE AROUND SHOOTING GUNS IN A NEIGHBORHOOD.

I KNOW IT'S A TOUGH SUBJECT, BUT LET'S SEE IF WE CAN DO IT IF YOU COULD.

SO THAT'S MY TWO CENTS.

THANK YOU, SIR. YOUR TIME IS UP.

YEP. GOOD, SIR.

ANY QUESTIONS? WHAT'S NEXT? YOU LET ME KNOW. YES, SIR.

WELL, WE'LL GET BACK TO YOU.

THANK YOU. THANK YOU. HAS ANYONE ELSE SIGNED UP, MRS. KNOTT? HAS ANYONE ELSE SIGNED UP TO SPEAK? NO, MA'AM. ALL RIGHT.

IS THERE SOMEONE ELSE WHO WISHES TO SPEAK, PLEASE COME FORWARD.

YES, SIR. GOOD EVENING BOARD.

GOOD EVENING. MY NAME IS PHILIP HUGHE.

I LIVE AT 4813 [INAUDIBLE] ROAD.

I'M A LONG TIME RESIDENT OF THE COUNTY.

BUSINESS OWNER. AND MOST IMPORTANTLY, IMPORTANTLY, I'M A PRINCE GEORGE COMPANY ONE VOLUNTEER. IN THE 16 YEARS I'VE BEEN WITH THE ORGANIZATION, I'VE SERVED THE CITIZENS OF PRINCE GEORGE COUNTY BY ANSWERING CALLS IN A TIME TIMELY MANNER TO ASSIST FROM FIGHTING FIRES TO EMS CALLS TO PUBLIC SERVICE.

I HAVE SEVERAL I'VE HELD SEVERAL ROLES IN THE FIRE DEPARTMENT FROM FIREFIGHTER ALL THE WAY TO FIRE CHIEF.

I'VE TAKEN PART IN STRATEGIC PLANNING, ADVISORY BOARD MEETINGS AND SPECIAL COMMITTEES.

WITH ALL THAT BEING SAID, IT WAS TOUCHED BASE TONIGHT.

AND I WANT TO APPRECIATE EVERYBODY'S RESPONSE FROM EARLIER DISCUSSING THE SITUATION WE'RE IN NOW AS FAR AS WHERE PEOPLE FEEL LIKE THEIR VOICES AREN'T BEING HEARD.

I REACHED OUT A MONTH AGO, A MONTH AND A HALF AGO TO FIRE AND EMS AND WE DISCUSSED AND I HAD SOME CONCERNS. SOME VOLUNTEERS WOULD COME TALK TO ME, THINGS LIKE THAT.

ALL OF THOSE CONCERNS THAT I HAD BROUGHT UP TO ME FELT LIKE THEY FELL ON DEAF EARS.

CHIEF BEEMAN TOUCHED ON IT TONIGHT.

A LOT OF THINGS GET LOST IN COMMUNICATION.

BOARD MEMBER WEBB HE TOUCHED ON IT FOR FIVE YEARS.

I WAS FIRE CHIEF. HE CAME TO A LOT OF MEETINGS.

WE GOT A LOT OF THINGS DONE, A LOT OF PUBLIC COMMENT, VOLUNTEERS INTERACTING, ENGAGED.

WE CAME UP WITH POLICIES, PROCEDURES AND ACTED THEM.

RIGHT NOW, CURRENTLY, WE ARE NOT HOLDING ANY IN PUBLIC MEETINGS, THEY'RE ONLY FOR THE ADVISORY BOARD CHIEFS AND THEY'RE DOING IT ZOOM.

SO THERE'S NO PUBLIC COMMENT FOR VOLUNTEERS TO GO AND SPEAK AND GET THINGS OFF THEIR CHEST, ASK QUESTIONS AND BE PREPARED.

AND MR. BEEMAN, CHIEF BEEMAN SAID IT HIMSELF TONIGHT THAT THERE'S A COMMUNICATION ISSUE.

IF WE INSTALLED THOSE IN-PERSON MEETINGS BACK, WE WOULDN'T BE HERE TONIGHT BECAUSE ALL OF THIS WOULD HAVE GOTTEN HANDLED AT AN ADVISORY BOARD MEETING WHERE THE CITIZENS VOLUNTEERS CAN GO AND COMMENT. WITH THAT BEING SAID, I KNOW YOU'RE LOOKING TO HIRE A NEW COUNTY ADMINISTRATOR, WHETHER IT'S MR. STOKES OR SOMEBODY ELSE. I THINK HIS FIRST ORDER OF BUSINESS SHOULD BE MAKING SURE THAT WE GET ON TRACK TO MAKE SURE THAT THE CAREER AND VOLUNTEER SYSTEM WILL WORK AS A COMBAT SYSTEM AND MOVE FORWARD.

I THINK MR. BEEMAN IS VERY CAPABLE OF HAVING THOSE MEETINGS, AND I THINK HE'S VERY CAPABLE IN WORKING. MR. CARMICHAEL SAID IT BEST TONIGHT.

HE'S NEW. HE DOESN'T KNOW THE WAY WE'VE DONE BUSINESS.

A LOT OF THESE PEOPLE IN THIS ROOM, THEIR DADS WERE CHARTER MEMBERS.

THEIR MOMS WERE CHARTER MEMBERS.

AND, YOU KNOW, FOR 40, 40 PLUS YEARS, SINCE 1957, YOU KNOW, THEY'VE HAD A PART.

THEY MADE WHAT WE CURRENTLY KNOW PRINCE GEORGE FIRE AND EMS. AND WHEN THEY DON'T HAVE A SAY, IT'S A VERY HARD TURN IN POWER TO KEEP THAT GOING.

SO WITH THAT BEING SAID, I TRULY DO BELIEVE WE HAVE GREAT CAREER PROVIDERS AND GREAT VOLUNTEERS BOTH IN THE SYSTEM.

WE DO HAVE A FEW BAD ONES, BUT TOGETHER I THINK WE CAN WORK TO BUILD A BETTER TOMORROW.

SO THAT'S ALL I'VE GOT TO SAY.

THANK YOU FOR YOUR TIME. THANK YOU.

[00:50:01]

THANK YOU. THANK YOU, SIR.

IS THERE SOMEONE ELSE WHO WISHES TO SPEAK? GOOD EVENING. MADAM CHAIRMAN.

MEMBERS OF THE BOARD. MY NAME IS WILLIAM STEELE, LIVE IN [INAUDIBLE] VIRGINIA.

I UNDERSTAND THAT YOU AS A BOARD, YOU STILL HAVE TIME TO WORK AND REVISIT THE FY 23 BUDGET, WHICH IS WHY I'M HERE THIS EVENING.

AND LOOKING AT THE PROPOSED BUDGET AS IT WAS POSTED ON PUBLIC DOMAIN LAST WEEK, I HAVE TO ASK OURSELVES, ARE WE EVEN SLIGHTLY AWARE OF THE ONGOING FISCAL CRISIS THAT THE PG COUNTY TAXPAYER AND HIS FAMILIES ARE FACING THESE DAYS? I AM WONDERING IF WE EVEN UNDERSTAND THAT THE SKYROCKETING COST OF LIVING 3.5 FOR FUEL COST OF LIVING UP OUR COSTS OF FOOD IS UP BY 13.5% REPORTED TODAY.

THE STAGGERING CPI IS AN 8% PLUS.

I ASK THIS BECAUSE WHEN I SEE THE BUDGET, I SEE THAT THIS BOARD IS PROPOSING THAT WE HAVE PROPOSED FOR THE TAXPAYER SHOWING A 10.9% INCREASE IN JUST THE GENERAL FUND BUDGET, WHICH IS A STAGGERING 288% HIGHER INCREASE THAN THE INCREASE THAT YOU APPROVED LAST YEAR.

YOUR TOTAL OVERALL BUDGET, A MIND BLOWING $25 MILLION PLUS OR 19.07% INCREASE.

THAT IS MORE THAN TWICE THE CPI INDEX AS IT'S REPORTED TODAY.

MADAM CHAIR, DO YOU ACTUALLY BELIEVE THE MEMBERS OF THE BOARD, DO YOU ACTUALLY BELIEVE THAT THE CITIZENS OF THIS COUNTY CAN AFFORD THIS TYPE OF INCREASE? I CAN'T AFFORD IT AND I THINK I HAVE A HALFWAY DECENT RETIREMENT FROM THE ARMY.

UNLESS MEMBERS OF THE BOARD, YOU GO BACK AND CUT SPENDING, YOU WILL BE SENDING TO THE COUNTY TAXPAYER THE HIGHEST TAX BILL THEY WILL RECEIVE SINCE AT LEAST FISCAL YEAR 19 OR 2018, THE HIGHEST SINCE 2018.

THERE IS NO DOUBT THE FIGURES ARE CLEAR AND I CAN PROVE THAT.

DO YOU ACTUALLY BELIEVE WE CAN AFFORD THIS? MADAM CHAIR, THIS BOARD.

I PLEASE GO BACK AND REVISIT THE BUDGET BEFORE WE HAD THE PUBLIC HEARING IN TWO WEEKS.

THE GOVERNOR IS ALREADY TRYING TO LESSEN OUR TAXES BY REDUCING THE GAS TAX, THE GROCERY TAX AND OTHER TAX.

WHY ISN'T WHY AREN'T WE DOING THE SAME THING? WHY ARE WE ASKING THE STATE TO CUT? BUT WE WANT TO INCREASE AND CAUSE OUR TAXPAYERS MORE.

MADAM CHAIR, I ASK THAT THIS BOARD, PLEASE LET'S FOLLOW THE GOVERNOR'S PURSUIT AND REDUCE THE TAX RATE. MEMBERS OF THE BOARD, PLEASE DON'T ALLOW YOURSELF TO BE CALLED THE BOARD THAT INCREASED OUR TAX BILL, THE HIGHEST SINCE FY 19.

PLEASE FINALLY, THIS YEAR, AFTER FIVE YEARS, LET'S RID OURSELVES OF THIS MANTRA THAT WE ARE TRULY A TAX AND SPEND BOARD.

AND MADAM CHAIR, I KNOW YOU DON'T WANT TO BE KNOWN AS THE CHAIRPERSON IN CHARGE OF A BOARD WHO'S PASSED ON THE HIGHEST TAX RATE SINCE 15.

AND IF I MAY, MADAM CHAIR, IT'S NOT JUST YOUR FAULT.

IF I MAY MAKE THE STATEMENT FOR OUR CITIZENS WHO MIGHT BE LISTENING, IT'S OUR FAULT.

WE ARE THE CITIZENS.

WE ARE YOUR BOSS.

IF WE DON'T GET UP HERE AND TELL YOU TO CUT SPENDING, THEN WE HAVE NOBODY ELSE TO BLAME BUT OURSELVES. AND IF YOU DO NOT CUT SPENDING AND WE END UP WITH THE HIGHEST TAX BILL SINCE FY 18, THEN IT'S OUR FAULT.

WE NEED TO STEP UP AND LET YOU KNOW.

YOU'VE GOT TO CUT THE FAT IN THIS IN THIS BUDGET.

IT NEEDS TO BE DONE.

I CAN'T AFFORD IT, SENIOR CITIZENS ON FIXED INCOMES CAN'T AFFORD IT.

YOUNG FAMILIES WHO ARE JUST TRYING TO GET STARTED CAN'T AFFORD IT.

AND JUST A SENSE DURING THESE TIMES, YOU THE BOARD WANTS TO APPROVE THE HIGHEST TAX RATE.

PLEASE UNDERSTAND WHAT I'M SAYING.

THE HIGHEST TAX BILL WE WILL GET SINCE FY 18.

IT'S UNFATHOMABLE.

WE'VE GOT TO DO BETTER.

WE CAN DO BETTER. THANK YOU, MADAM CHAIR.

MEMBERS OF THE BOARD. THANK YOU, MR. [INAUDIBLE] THANK YOU. IS THERE SOMEONE ELSE WISHING TO SPEAK ? GOOD EVENING. [INAUDIBLE] SPRING ROAD MADAM CHAIR, A MEMBER OF THE BOARD I SEE A7 AMENDMENT TO CONTRACT PUBLIC SAFETY RADIO SYSTEM.

I CANNOT BELIEVE THAT YOU ALL ARE EITHER GOING TO CONSIDER GIVING HARRIS RADIO ANY MORE MONEY OVER A $20 MILLION CONTRACT.

THEY ARE BEHIND AND THEY ARE ASKING FOR MORE MONEY, YOU ALL NEED TO RENEGOTIATE THAT CONTRACT. I BEGGED YOU ALL BEFORE YOU ALL SIGNED THAT CONTRACT NOT TO DO IT.

YOU WENT ALL AROUND THE STATE OF VIRGINIA.

BUT YOU DIDN'T COME TO SUSSEX COUNTY AND TALK TO THE PEOPLE THAT HAD A SYSTEM THAT IS FAILING. PLEASE DON'T PUT ANY MORE MONEY IN HARRIS RADIO.

THANK YOU, SIR. IS THERE ANYONE ELSE WHO WISHES TO SPEAK? PLEASE COME FORWARD STATE YOUR NAME AND ADDRESS, YOU WILL HAVE FOUR MINUTES.

[00:55:06]

MEMBERS OF THE BOARD. MR. WOODEN, MR. STOKE SCOTT CAMPBELL, 18130 SOUTH CRATER ROAD, SOUTH PRINCE GEORGE, VIRGINIA 23805.

Y'ALL FOLKS GOT A TOUGH JOB.

YOU DON'T ONLY HAVE TO LISTEN TO YOUR SIGNIFICANT OTHERS, THE ONES THAT HAVE THEM AT HOME, BUT YOU GOT ALL OF US TO HAVE TO LISTEN TO.

AND I APPRECIATE THAT WHEN I CALL UPON YOU AND YOU LISTEN TO WHAT I HAVE TO SAY AND SOMETIMES WE'LL AGREE TO DISAGREE.

YOU KNOW, THE OLD SAYING GOES THAT THE ONLY ONE THAT LIKES CHANGE IS A BABY.

YOU KNOW, BUT I'LL GO AHEAD AND SAY CHANGE IS GOOD AT TIMES.

CHANGE IS BAD. SOME PEOPLE LIKE IT.

SOME PEOPLE DON'T. BUT IT'S A WAY OF LIFE.

BUT I JUST WANT TO GO BACK A LITTLE BIT.

AND, YOU KNOW, IF WE DON'T TALK ABOUT OUR PAST AND WHERE WE COME FROM, IT'S HARD TO KNOW WHERE WE'VE BEEN, WHERE WE'RE GOING, OR WHERE WE NEED TO GO.

I'M NOT UP HERE TO GIVE A HISTORY LESSON, BUT I WILL SAY THIS.

I DON'T KNOW EVERYTHING, BUT I DO KNOW CERTAIN THINGS THAT ARE VERY PERSONAL TO ME IN THE VOLUNTEER FIRE SYSTEM.

MOST OF ALL, THE VOLUNTEER FIRE DEPARTMENTS, FOR THOSE OF YOU WHO DON'T KNOW, WERE STARTED BY THE [INAUDIBLE] CLUBS.

PRINCE GEORGE COMPANY ONE PRINCE GEORGE [INAUDIBLE] CLUB.

DESPITE THE FIRE DEPARTMENT [INAUDIBLE] CLUB CARSON FIRE DEPARTMENT.

CARSON [INAUDIBLE] CLUB BIRDSVILLE, BIRDSVILLE [INAUDIBLE] CLUB.

THOSE MEN AND WOMEN SAW A NEED BACK THEN AND THEY DID AN OUTSTANDING JOB.

THEY DID A LOT WITH A LITTLE.

WE'RE DOING SOMETIMES A LITTLE NOW WITH A LOT.

SOMETIMES A LOT. WITH A LOT.

THE VOLUNTEERS CANNOT WORK IN THIS COUNTY WITHOUT THE PAID STAFF, THE CAREER STAFF.

THAT'S A NO BRAINER.

THE CAREER STAFF CAN'T WORK WITHOUT THE VOLUNTEER STAFF.

THAT'S A NO BRAINER.

WE NEED TO FIND THAT SPECIAL SOMEONE, AND WE MAY ALREADY HAVE THAT SPECIAL SOMEONE, BUT WE NEED TO GET THOSE TWO.

WE NEED TO GET THE WEDGE THAT'S BEEN DRIVEN FOR YEARS.

AND WE NEED TO PULL THAT WEDGE OUT BY WHATEVER MEANS POSSIBLE.

AND WE NEED TO ALL GET ON A LEVEL PLAYING FIELD.

IF YOU DON'T LIKE WORKING WITH ME, SUCK IT UP, BUTTERCUP.

WORK TOGETHER ONCE WE FINISH THE JOB WE'RE DOING, WE CAN BE ENEMIES AGAIN.

OR WE CAN BE NOT FRIENDLY TO EACH OTHER AGAIN.

BUT WE OWE IT TO THE CITIZENS OF PRINCE GEORGE COUNTY.

WE OWE IT TO THE FOLKS THAT TRAVEL THROUGH PRINCE GEORGE COUNTY ON A DAILY BASIS.

WE OWE THEM THE BEST.

AND I KNOW WE'RE CAPABLE OF GIVING THEM THE BEST BECAUSE YOU, LADIES AND GENTLEMEN, HAS GIVEN US THE PROPER TOOLS TO WORK WITH.

I APPRECIATE YOUR TIME.

ALL I WOULD ASK FOR IS THERE.

AT THE END, BEFORE MR. ASHCRAFT LEFT, HE HAD KIND OF TRIED TO PUT THE PULSE AND KEEP UP WITH THE PULSE IN THE FIRE AND EMS SIDE.

I WOULD ASK IF MR. STOKES AS THE NEXT COUNTY ADMINISTRATOR OR WHOEVER IT IS, WHOEVER YOU ALL SEE FIT, THAT HE WILL ALSO PUT HIS FINGER ON THAT PULSE AND HELP US AT ANY WAY POSSIBLE TO MAKE SURE THAT WE MOVE FORWARD IN THIS ENDEAVOR.

THANK YOU FOR YOUR TIME. THANK YOU.

THANK YOU. THANK YOU, SIR.

GOOD EVENING. I'M BARBARA GILLUM.

19816 SOUTH CRATER ROAD.

AND I'M IN THE LADIES AUXILIARY FOR CARSON VOLUNTEER FIRE DEPARTMENT.

I'M HERE TO CONGRATULATE THE FIRE DEPARTMENT ON WHAT A GOOD JOB THEY DO, ALL THE FIRE DEPARTMENTS. BUT I SPECIFICALLY KNOW THAT CARSON, MY HUSBAND, HAS BEEN IN IT OVER 40 YEARS. AND WHEN THAT SIREN GOES OFF, I DON'T CARE WHAT HE'S DOING OR WHAT WE'RE DOING.

HE'S GONE.

I'LL LOOK AT MY CAMERAS AT NIGHT.

AT 1:00, HE'S RUNNING TO THAT FIREHOUSE, POURING DOWN RAIN.

OUR COMPANY IS SO DEDICATED, AND HE'S NOT THE ONLY ONE.

THEIR FIRE HOUSE IS SPOTLESS.

THE GRASS IS ALWAYS CUT.

IT'S IMMACULATE.

THEY JUST SUCH GOOD VOLUNTEERS.

THEY DON'T JUST VOLUNTEER AND RUN TO THE FIRE.

THEY VOLUNTEERED TO KEEP THEIR DEPARTMENT GREAT.

THEY DO GREAT THINGS FOR THE WHOLE COUNTY.

THEY HAVE FUNCTIONS AND EVERYONE IS INVITED.

NOT JUST CERTAIN PEOPLE.

THEY INVITE ANYBODY ON THE COUNTY WHO WANTS TO COME.

I JUST WANT TO CONGRATULATE THEM FOR DOING SUCH A GOOD JOB.

THANK YOU, MA'AM. [APPLAUSE] THANK YOU.

IS THERE SOMEONE ELSE TO SPEAK?

[01:00:01]

WOULD YOU CHECK TO SEE IF THERE'S SOMEONE ON ZOOM, PLEASE? THANK YOU. ARE THERE ANY ZOOM PARTICIPANTS WHO WISH TO SPEAK TO THE BOARD OF SUPERVISORS AT THIS TIME, PLEASE RAISE YOUR HAND ELECTRONICALLY USING THE REACTIONS SECTION OF ZOOM.

PHONE USERS MAY PRESS STAR NINE TO RAISE THEIR HAND.

MADAM CHAIR, WE DO HAVE AT LEAST ONE SO FAR.

MR. MITCHELL.

HELLO. MY NAME IS LARRY MITCHELL.

I LIVE AT 16200 [INAUDIBLE].

I'D LIKE TO START OFF, I CONCUR WITH MR. STEELE'S COMMENTS ABOUT THE FY [INAUDIBLE] 23 BUDGET.

ME AND MY WIFE ARE IN OUR SENIOR YEARS REACHING 70, AND WE'RE ON A FIXED INCOME.

WE ARE RETIRED MILITARY AND THE IMPACT OF THIS BUDGET IS SURELY GOING TO HIT US REALLY HARD NEXT YEAR.

WE HEARD WHAT THE INFLATION RATE IS NOW UP AT 8.5%.

GAS AND FOOD IS REALLY GETTING EXPENSIVE AND NEXT YEAR IS GOING TO BE A TERRIBLE YEAR FOR US SENIORS ON A FIXED INCOME.

I'D LIKE THE BOARD TO CONSIDER SOME RELIEF ON A PENSION, ON LOW INCOME, SOME TAX RELIEF.

ON REAL PROPERTY AND PERSONAL PROPERTY IN THE FUTURE.

MOST A LOT OF STATES HAVE THIS HAVE RELIEF FOR SENIORS.

AND, YOU KNOW, FOR DECADES WE HAVE PAID INTO THE SYSTEM FOR A LONG TIME.

SO I CONCUR WITH BILL STEELE'S COMMENTS.

I AM A SUPPORTER OF THE VOLUNTEER FIRE DEPARTMENT.

SINCE I LIVE IN [INAUDIBLE], I'VE SEEN THE FIRE DEPARTMENT HERE AT WORK.

I'VE SEEN THEM IN SUSSEX COUNTY WHEN THAT FIRE WAS COMING TOWARDS OUR DIRECTION AND THEY WERE THERE ASSISTING A LOT OF PROFESSIONALS IN THAT WORKFORCE WHEN WE HAD STRONG WINDS AND STRONG STORMS. TREES WERE BLOWN DOWN.

I'VE SEEN [INAUDIBLE] VOLUNTEER FIRE DEPARTMENT HELPING RESIDENTS CLEAR THEIR DRIVEWAYS LIKE ME. SO I REALLY SALUTE THE VOLUNTEER FIRE DEPARTMENT AND THEIR MISSION TO HELP THE RESIDENTS. I ALSO HEAR GUNFIRE AROUND OUR AREA AND IT'S COMMON.

BUT MORE RESIDENTS ARE MOVING INTO OUR AREA AND IT'S GETTING SO CLOSE THAT AT OCCASIONS I HAVE TO WALK AROUND MY HOUSE AND MAKE SURE I GOT NO HOLES IN MY HOUSE.

SO I SUPPORT SOME KIND OF CONCEPT TO GOVERN GUNFIRE IN A RESIDENTIAL AREA.

SO AGAIN, THANK YOU FOR SUPPORTING US AND THANK YOU FOR THE COMMUNICATIONS ALLOWED TO WORK ON THIS BUDGET.

AND I BELIEVE WE HAVE TWO MORE WORK SESSIONS.

IS THERE ANOTHER PERSON TO SPEAK? WE HAVE NO MORE HANDS RAISED, MA'AM.

THANK YOU, MR. MITCHELL.

ALL RIGHT. THANK YOU.

THERE BEING NO ONE ELSE TO SPEAK I CLOSE THE PUBLIC COMMENT SESSION.

OUR NEXT ITEM IS THE ADOPTION OF THE AGENDA.

[ADOPTION OF AGENDA]

MADAM CHAIR. YES, SIR.

I WOULD LIKE TO SEE US ON THE ADOPTION OF THE AGENDA THAT WE WOULD TAKE ITEM C-4 THAT IS UNDER ORDER OF CONSENSUS, AND WE WOULD MOVE THAT TO BE PART OF OUR BUSINESS AGENDA AND MAKE THAT NUMBER A17.

UNDER THE BUSINESS AGENDA, WE WOULD TAKE CURRENT ITEM NUMBER A17, WHICH IS THE RESOLUTION AUTHORIZATION FOR THE CHAIR, AND THAT WOULD MOVE TO BE ITEM A18.

THOSE ARE MY MOTION.

THAT'S MY MOTION FOR CHANGES TO FOR THE ADOPTION OF THE AGENDA.

THANK YOU, MR. BROWN, IS THERE A SECOND? SECOND. THANK YOU.

MR. HUNTER. YES, MR. BROWN. YES, MR. CARMICHAEL YES, MR. WEBB. YES.

MRS. WAYMACK. YES.

THANK YOU. NOW WE GO OVER THE ORDER OF CONSENSUS.

[ORDER OF CONSENSUS]

DO I HAVE A MOTION? I SO MOVE. SECOND.

NOW WE HAVE PRESENTATION.

[01:05:02]

[PRESENTATIONS]

WE HAVE A PRESENTATION FOR THE HONORABLE C BISHOP KNOTT JR.

FOR HIS SERVICE TO PRINCE GEORGE COUNTY.

WOULD THE BOARD JOIN ME, PLEASE IN STANDING.

YOU WORKED HERE BEFORE? [LAUGHTER] JUST PASSING THROUGH HERE.

NO, THANK YOU. IT GIVES ME GREAT PLEASURE TO BE ABLE TO READ THIS FOR BISHOP KNOTT.

MIC]

[01:11:28]

THANK YOU, SIR. THANK YOU, SIR.

[APPLAUSE] YOU KNOW, YOU'RE RIGHT.

YOU ALWAYS HAVE THE FRIENDSHIP.

YES, SIR. ALWAYS EXIST.

VERY NICE.

NOW IT'S TIME FOR SUPERVISORS COMMENTS.

[SUPERVISORS’ COMMENTS]

MR. WEBB. NOTHING [INAUDIBLE] MA'AM.

MR. BROWN IN THE ENTRANCE OF TIME.

I WILL FOREGO ANY REMARKS TONIGHT.

ALL RIGHT, MR. HUNTER. THE ONLY THING I WANT TO SAY IS THIS IS DISPATCHER WEEK OR EMS COMMUNICATIONS WEEK. 911.

WHATEVER. IF YOU SEE A DISPATCHER OR NO ONE, BE SURE TO COMMEND THEM ON THEIR WORK.

WELL DONE. AND THEY ARE THE FIRST TRUE FIRST RESPONDERS.

MR. CARMICHAEL, NO COMMENTS TONIGHT.

AND MY COMMENT IS I'LL FOLLOW UP WITH MR. HUNTER. THANK OUR 911 DISPATCHERS FOR ALL THEY DO.

THEY'RE VERY IMPORTANT.

WE COULDN'T DO IT WITHOUT THEM.

NEXT OUR COUNTY ADMINISTRATIVE COMMENTS.

[COUNTY ADMINISTRATOR’S COMMENTS]

MR. STOKE IS OUR INTERIM COUNTY ADMINISTRATOR.

THANK YOU, MADAM CHAIR.

JUST A FEW ITEMS OF NOTE COMING UP.

THURSDAY, APRIL 14TH, THE [INAUDIBLE] GRAND OPENING RIBBON CUTTING 4610 PRINCE GEORGE DRIVE BEGINNING AT 5:15 P.M..

CLEAN COMMUNITY DAY IS HERE IN PRINCE COUNTY ON SATURDAY, APRIL 16TH, PRINCE GEORGE COUNTY POLICE PARKING LOT AND THE CONVENIENCE CENTER FROM 8 A.M.

TO 1:00 PM.

THE ANNUAL PRINCE GEORGE COUNTY EASTER EGG HUNT WILL BE HELD AT TEMPLE PARK ON APRIL 16, SATURDAY. MR. ROTZOLL TELLS ME IT BEGINS AT 11 AND ENDS PROMPTLY AT 1105.

THE KIDS ARE VERY QUICK.

ON TUESDAY, APRIL 19TH, THERE WILL BE AN IMPORTANT VDOT PUBLIC INFORMATION MEETING REGARDING THE ROUNDABOUT PROPOSED FOR COURTHOUSE ROAD AND BULL HILL ROAD.

IT WILL BE HELD AT WALTON ELEMENTARY SCHOOL BEGINNING AT 5:30 AND ENDING AT 7:30.

WE ENCOURAGE ANYBODY IMPACTED BY THAT AREA TO ATTEND THAT INFORMATION SESSION FROM VDOT.

ON APRIL 30TH, THERE WILL BE A SPRING PLANT SALE PRESENTED BY THE FRIENDS OF THE BURROWSVILLE SCHOOL AT THE BURROWSVILLE COMMUNITY CENTER FROM 8 A.M.

TO NOON. AND NATIONAL DRUG TAKEBACK DAY IS COMING ON APRIL 30TH IN THE PRINCE GEORGE POLICE PARKING LOT FROM 10 A.M.

TO 2 P.M.. THANK YOU, MADAM CHAIR.

THANK YOU. NEXT ON THE AGENDA ARE THE REPORTS.

[REPORTS]

DO YOU HAVE CRYSTAL SMITH?

[01:15:03]

IS MS. SMITH ONLINE? CRYSTAL CUT HER HAIR.

MS. SMITH, IF YOU'RE ONLINE, IF YOU COULD RAISE YOUR ELECTRONIC HAND AND THE REACTIONS SECTION OR STAR NINE.

SHE MAY BE JUST ON THE STAR.

STAR NINE OK OK.

GO AHEAD, MS. SMITH.

CAN YOU HEAR ME? WE CAN HEAR YOU NOW.

OKAY. THANK YOU.

ALL RIGHT. I GOT A COUPLE OF UPDATES TONIGHT THAT I WANTED TO PROVIDE TO THE BOARD.

NOBLES ROAD THE PIPE REMOVAL AND STREAM RESTORATION IS NOW COMPLETE.

WE WILL BE PROCESSING THE PORTION OF ABANDONMENT, SO THAT SHOULD BE COMING THROUGH SOON.

THE TURN TAPER AT RUFFIN AND ROUTE TEN WAS FINISHED TODAY, THOSE MARKINGS WERE PUT DOWN.

WE DO HAVE, AS MR. STOKE MENTIONED, OUR CITIZENS INFORMATION MEETING FOR THE ROUNDABOUT THAT IS PROPOSED AT BULL HILL AND COURTHOUSE AT WALTON ELEMENTARY FROM 5:30 TO 7:30 ON TUESDAY THE 19TH.

THE 'NO THOUGH' TRUCK RESTRICTION FOR TEMPLETON IS BEING ADVERTISED FOR A MAY PUBLIC HEARING. I WILL BE AT THE BOARD MEETING IN MAY TO OPEN THAT FOR PUBLIC COMMENTS.

THE MEDIAN AT THE BREEZ-IN IS OUR NEXT PROJECT THAT IS PLANNED IN THE COUNTY.

WE HAVE SOME WORK ON THE CONCRETE DITCH LINES AND THE DROP INLETS IN THERE, THE OUTFALL AT ARWOOD IS PLANNED TO BE AFTER THE MEDIAN AT BREEZ-IN, THOMAS DRIVE IS JUST ABOUT FINISHED, AND THEN FINALLY YOUR SECONDARY SIX YEAR PLAN.

THE ONLY PLAN CURRENTLY-.

THE ONLY PROJECT CURRENTLY IN YOUR PLAN IS THE ROUNDABOUT PROPOSED AT JEFFERSON AND MIDDLE. WE WILL CONTINUE TO FUND THAT IN YOUR PLAN IF THE BOARD SO CHOOSES.

THE FUNDING SCENARIO WAS PROVIDED THIS WEEK AND THE COUNTY IS RECEIVING AN ADDITIONAL $10,832 FOR THE YEARS OF 2023 TO 2027.

AND THEN IN 2028, YOU WILL RECEIVE AN ADDITIONAL $125,912.

THAT'S A TOTAL OF AN ADDITIONAL $180,072 TO DEDICATE TOWARDS THE ROUNDABOUT IN THE PLAN.

ADDITIONALLY, I DID WANT TO MENTION I HAD SENT OUT THE INFORMATION ON THE GREEN TEA, WHICH COULD BE PROPOSED AS AN INTERIM PROJECT TO THE ROUNDABOUT AT JEFFERSON AND MITCHELL. WE'RE WORKING ON ESTIMATES, BUT FEEL PRETTY COMFORTABLE IF THE BOARD WOULD LIKE TO MOVE FORWARD WITH THAT, THAT WE COULD FUND THAT WITH CSOI FUNDS.

SO THAT'S THE UPDATE FOR TONIGHT.

I'LL BE SENDING OUT SOME ADDITIONAL INFORMATION BY EMAIL ON THE GREEN TEA ONCE WE HAVE THE ESTIMATE FINALIZED, AND HOPEFULLY NEXT MONTH WE CAN GET A DECISION FROM THE BOARD ON HOW THEY CHOOSE TO MOVE FORWARD.

THAT'S ALL I HAVE FOR TONIGHT.

ANY INFORMATION YOU'D LIKE TO SHARE WITH ME? NO MA'AM, I'M GOOD.

MR. BROWN? MISS SMITH ON THE PAVING PROJECT FOR ARWOOD ROAD, WHAT IS THE TIMEFRAME FOR THAT? WERE YOU ABLE TO HEAR ME, MS. SMITH? IT LOOKS LIKE SHE MUTED HERSELF.

YES. I'M SORRY.

I GOT MUTED AGAIN.

I HOPE YOU CAN HEAR ME, BUT THAT IS STILL PLANNED.

ORIGINALLY THE SCHEDULE WAS END OF APRIL, 1ST OF MAY, SO I HOPE TO HEAR SOMETHING IN THE NEXT WEEK OR SO.

OKAY. ALL RIGHT. THANK YOU VERY MUCH.

YES, SIR. ANYTHING ELSE FOR MISS SMITH? THANK YOU, MISS SMITH.

THANK YOU. YOU ALL HAVE A GREAT EVENING.

YOU TOO. YOU TOO.

OUR NEXT ITEM IS THE VIRGINIA TOURISM CORP.

GRANT MARKETING PLAN.

STACEY ENGLISH, ECONOMIC DEVELOPMENT DEPARTMENT.

GOOD EVENING CHAIR WAYMACK, VICE CHAIR HUNTER, MEMBERS OF THE BOARD, MR.

[01:20:01]

STOKE, MR. WHITTEN.

GOOD EVENING. TONIGHT I WILL BE TALKING ABOUT THE VIRGINIA TOURISM CORPORATION ARPA TOURISM SPENDING PLAN.

SO VTC HAS ALLOCATED EACH LOCALITY IN VIRGINIA WITH FUNDING FROM THE FEDERAL ARPA PROGRAM TO BE SPENT ON TOURISM MARKETING.

PRINCE GEORGE COUNTY WAS ALLOCATED $90,000.

VTC ALLOCATED FUNDING TO EACH LOCALITY BASED ON THE AMOUNT OF LOCAL AND STATE TOURISM TAXES THAT WERE GENERATED BY THE LOCALITY IN 2019.

THE FUNDS ARE TO BE USED FOR TOURISM, MARKETING AND TOURISM PRODUCT DEVELOPMENT ACTIVITIES. EACH EXPENDITURE MUST BE APPROVED BY VTC BEFORE THEY ALLOCATE THE FUNDING TO THE COUNTY. ELIGIBLE EXPENSES INCLUDE ADVERTISING, SEARCH ENGINE MARKETING, [INAUDIBLE] TOURS AND EVENTS, INFLUENCER MARKETING, TRADE SHOW PARTICIPATION AND MORE.

SPENDING PLAN SUBMISSIONS MUST BE SUBMITTED TO VTC BY THE END OF 2022, AND SPENDING AND REPORTING MUST BE COMPLETE BY THE END OF 2023.

OUR PROPOSED SPENDING PLAN INCLUDES PARTNERING WITH JLV COMMUNICATIONS TO OVERSEE MARKETING CAMPAIGNS, INCLUDING PRINT AND DIGITAL MEDIA AND PARTNERSHIPS.

THE ECONOMIC DEVELOPMENT AND TOURISM DEPARTMENT WILL OVERSEE THE UPDATING OF OUR MARKETING MATERIALS, SPORTS, TOURISM, GENERAL ADVERTISING AND MISCELLANEOUS TACTICS.

WE PLAN TO PARTNER WITH JLV COMMUNICATIONS TO ADMINISTER APPROXIMATELY $45,000 FOR VARIOUS MARKETING CAMPAIGNS.

JLV COMMUNICATIONS WAS FOUNDED BY JILL VAUGHAN AND SPECIALIZES IN COMMUNICATION STRATEGIES, MEDIA RELATIONS, CONTENT MARKETING AND WRITING AND EDITING.

JLV COMMUNICATIONS WILL CLOSELY PARTNER WITH THRIVE MARKETING ON THIS ROBUST PROJECT.

JLV, IN THE PAST HAS WORKED WITH VIRGINIA'S GATEWAY REGION, THE RICHMOND BEHAVIORAL HEALTH AUTHORITY, AND WAS A PARTNER ON THE CITY OF HOPEWELL SMALL BUSINESS MARKETING PROJECT. IN ADDITION TO OTHER MARKETING TACTICS, JLV WILL HELP TO CREATE A BRANDING GUIDE FOR PRINCE GEORGE COUNTY TO MAKE SURE THAT ALL OF OUR COMMUNICATIONS ARE CONSISTENT.

THEY WILL OVERSEE MEDIA RELATIONS FOR THE CAMPAIGN.

THEY WILL CREATE GRAPHICS AND PROVIDE COPYWRITING FOR ALL ADVERTISEMENTS.

WE HAVE DEVELOPED A FEW CAMPAIGNS THAT WILL LOOSELY GUIDE OUR MARKETING OF TOURISM DESTINATIONS. THE FIRST CAMPAIGN WE WILL HIGHLIGHT IS THE HISTORY LOVERS CAMPAIGN THAT WILL FEATURE MUSEUMS AND HISTORICAL LANDMARKS THROUGHOUT THE COUNTY.

THE SECOND CAMPAIGN IS THE SUMMER FUN CAMPAIGN THAT WILL HIGHLIGHT OUR OUTDOOR AND RECREATIONAL ACTIVITIES THAT INCLUDE ALL THE DESTINATIONS LISTED AS WELL AS THE NEW FIVE AND DIME TRAIL.

THE THIRD CAMPAIGN IS THE WEDDING AND EVENTS VENUE CAMPAIGN, WHICH WILL COVER THE EVENT VENUES THROUGHOUT THE COUNTY.

EACH CAMPAIGN WILL HAVE A DESIGNATED LANDING PAGE ON THE VISIT HPG WEBSITE, WHICH IS OUR OFFICIAL TOURISM WEBSITE RUN THROUGH THE HOPEWELL PRINCE GEORGE CHAMBER.

COUNTY STAFF HAS HAD CONVERSATIONS WITH MS. MCDONOUGH AT THE CHAMBER TO ALLOW STAFF TO HAVE ACCESS TO THESE WEB PAGES TO UPDATE INFORMATION ACCORDINGLY.

THESE LANDING PAGES WILL FEATURE THE DESTINATIONS ALONG WITH LODGING AND DINING OPTIONS NEARBY. IT WOULD BE OUR INTENT WITH THESE MARKETING CAMPAIGNS TO TARGET PEOPLE FROM VIRGINIA TO VISIT PRINCE GEORGE COUNTY FOR A DAY OR WEEKEND TRIP.

WE WOULD ALSO TARGET PEOPLE FROM OUTSIDE OF VIRGINIA WHO ARE PLANNING VACATIONS TO RICHMOND OR WILLIAMSBURG TO SPEND A DAY OR A PORTION OF THEIR VACATION IN PRINCE GEORGE COUNTY.

ALL OF OUR PRINT AND DIGITAL MEDIA CAMPAIGNS WILL BE HANDLED BY JLV COMMUNICATIONS.

JLV COMMUNICATIONS WILL WRITE TWO FEATURE ARTICLES THAT WILL BE USED TO CREATE AWARENESS ABOUT TOURISM DESTINATIONS THROUGHOUT THE COUNTY.

TENTATIVELY, THE FIRST ARTICLE WILL BE 'A DAY IN PRINCE GEORGE', WHICH WILL BE AN ITINERARY FOCUSED ARTICLE ABOUT HOW SOMEONE COULD SPEND A DAY OR WEEKEND IN PRINCE GEORGE COUNTY. THIS WILL PROVIDE COMMENTARY ON MOST OF OUR TOURISM ASSETS.

THE SECOND ARTICLE WILL BE ABOUT THE CZECH FESTIVAL THAT IS PLANNED FOR OCTOBER 15, 2022.

THESE ARTICLES WILL BE EVERGREEN AND CAN BE UPDATED TO USE AGAIN IN FUTURE MARKETING CAMPAIGNS. JLV WILL THEN PLACE THESE ARTICLES INTO PRINT MEDIA OUTLETS, INCLUDING RICHMOND FAMILY MAGAZINE, RICHMOND BRIDE, RVA TRAVELER AND OTHER SOURCES.

JLV COMMUNICATIONS WILL PARTNER WITH SPECIALIZED DIGITAL MARKETING FIRMS TO MANAGE OUR DIGITAL MARKETING CAMPAIGNS.

THEY WILL CREATE GOOGLE ADVERTISEMENTS FOR PEOPLE RESEARCHING ONLINE WHAT TO DO NEAR RICHMOND OR WILLIAMSBURG, OR PEOPLE RESEARCHING DAY TRIPS IN VIRGINIA.

THEY WILL ALSO CREATE FACEBOOK ADVERTISEMENTS FOR THE SAME TARGET AUDIENCES.

[01:25:04]

NEXT, JLV COMMUNICATIONS WILL CREATE PARTNERSHIPS WITH INFLUENCERS, TV CHANNELS AND OTHER MEDIA OUTLETS TO INCREASE AWARENESS OF PRINCE GEORGE COUNTY TOURISM EFFORTS.

ONE OF THE PARTNERSHIPS THAT WE WOULD LIKE TO TARGET IS THE RICHMOND EXPERIENCE, WHICH IS A DIGITAL MARKETING INFLUENCER THAT SERVES AS A ONE STOP SHOP FOR PEOPLE LOOKING FOR SOMETHING TO DO IN THE RICHMOND, VIRGINIA, AREA.

THE RICHMOND EXPERIENCE HAS OVER 90,000 FOLLOWERS ON INSTAGRAM, AND MANY OF THEIR POSTS GET OVER 1000 ENGAGEMENTS.

THE RICHMOND EXPERIENCE HIGHLIGHTED DOWNTOWN HOPEWELL LAST SUMMER, AND MANY OF THE BUSINESS OWNERS SAW INCREASED VISITATION FROM OUT-OF-TOWNERS IN THE WEEKS FOLLOWING THE POST. THE ECONOMIC DEVELOPMENT AND TOURISM OFFICE IN PARTNERSHIP WITH PARKS AND REC WILL HANDLE THE MANAGEMENT OF THE SPORTS TOURISM CAMPAIGN.

WE PLAN TO WORK WITH OUR GRAPHIC DESIGNER TO UPDATE AND PLACE OUR SPORTS TOURISM MARKETING INFORMATION, INCLUDING BROCHURES, UPDATED GRAPHICS AND MARKETING COLLATERAL FOR FUTURE ADVERTISEMENT AND TOURNAMENT BIDS.

WE PLAN TO ATTEND A SPORTS TOURISM TRADE SHOW TO GET IN FRONT OF TOURNAMENTS RIGHTS HOLDERS AND TO ATTRACT MORE TOURNAMENTS TO PRINCE GEORGE COUNTY.

WE PLAN TO DO A FEW UPGRADES AT JEJ MOORE TO INCLUDE A NEW SIGN FOR THE FIELD AND PURCHASE REUSABLE SIGN HOLDERS FOR THE COMPLEX.

WE WILL USE THE REUSABLE SIGN HOLDERS FOR PROMOTIONAL MATERIALS TO DRAW PEOPLE TO OUR VISIT HPG WEBSITE.

LASTLY, WE PLAN TO JOIN SPORTS ETA, WHICH IS ONE OF THE LARGEST TRADE ASSOCIATIONS FOR SPORTS AND EVENT TOURISM IN THE UNITED STATES.

THE MEMBERSHIP WILL ALLOW US ACCESS TO SPORTS TOURISM EVENTS, MEMBER COMMUNITIES AND ACCESS TO THE MEMBER DATABASE, WHICH WILL PROVIDE CONTACT INFORMATION FOR MANY TOURNAMENT RIGHTS HOLDERS.

WE ALSO PLAN TO DISTRIBUTE $5,000 TO THE PRINCE GEORGE REGIONAL HERITAGE CENTER TO HELP FINALIZE THEIR JAMES RIVER EXHIBIT.

THE HERITAGE CENTER IS NOW OPEN AND PLANS TO MOVE FORWARD WITH MANY OF THEIR COMMUNITY EVENTS. WE PLAN TO SPEND $360 ON A TWO YEAR MEMBERSHIP FOR CANVA PRO, WHICH IS A PROFESSIONAL GRAPHIC DESIGN SOFTWARE TO CREATE ON THE GO GRAPHICS.

LASTLY, WE PLAN TO SPEND $20,000 ON GENERAL ADVERTISING FOR OUR TOURISM DESTINATIONS.

COUNTY STAFF WILL MANAGE THESE ADVERTISEMENTS AND THE ADVERTISING SOURCES WILL BE DETERMINED AT A LATER DATE USING RESEARCH AND DATA FROM PREVIOUS CAMPAIGNS.

SO AS YOU CAN SEE, WE WILL BE SPENDING OVER HALF OF THE ALLOCATION ON OUR VARIOUS MARKETING CAMPAIGNS COORDINATED BY JLV COMMUNICATIONS.

WE WILL SPEND 13.5% OF THE ALLOCATION ON SPORTS TOURISM AND 18.2% ON GENERAL ADVERTISING.

THIS LEAVES APPROXIMATELY $4,500 IN RESERVES TO MAKE SURE WE DO NOT GO OVER THE $90,000 ALLOTMENT. THANK YOU FOR YOUR TIME.

I'M HAPPY TO ANSWER ANY QUESTIONS IF YOU HAVE ANY.

IT SOUNDS VERY EXCITING.

THANK YOU.

THANK YOU. OKAY.

THANK YOU SO MUCH.

THANK YOU. NEXT IS THE RADIO SYSTEM PROJECT STATUS.

CHIEF EARLY? GOOD EVENING, MADAM CHAIR, MEMBERS OF THE BOARD, MR. STOKE, MR. WHITTEN.

WE APPRECIATE THE OPPORTUNITY TO COME BEFORE YOU AND GIVE YOU A PUBLIC SAFETY RADIO SYSTEM PROJECT STATUS UPDATE.

IN THE AUDIENCE I'VE GOT CHAD BOSSERMAN, HE'S OUR EMERGENCY COMMUNICATIONS MANAGER AND FIRE CHIEF--.

OR FIRE CAPTAIN CHRIS TAYLOR.

I'M SORRY TO PROMOTE YOU, CHRIS.

[LAUGHTER] BOTH OF THESE GENTLEMEN HAVE BEEN INTIMATELY INVOLVED IN THE PROJECT, REPRESENTING THE COUNTY AND APPRECIATE THEIR EFFORTS.

AND I HAVE WITH ME NO STRANGER, MR. WAYNE STACK, WITH ALTAIRIS TECHNOLOGY PARTNERS.

WAYNE HAS PREPARED A BRIEF PRESENTATION THAT WILL HOPEFULLY BRING YOU UP TO SPEED SHOULD YOU HAVE ANY QUESTIONS, BETWEEN ALL OF US, WE SHOULD BE ABLE TO ANSWER THEM.

AND WITH THAT, I'LL TURN IT OVER TO MR. STACK. MADAM CHAIR, MEMBERS OF THE BOARD, MR. STOKE, MR. WHITTEN, GOOD EVENING.

AS THE CHIEF SAID, MY NAME IS WAYNE STACK, I AM THE CHIEF CONSULTANT FOR THE RADIO PROJECT WITH ALTAIRIS TECHNOLOGY PARTNERS.

WE HAVE BEEN WITH THE RADIO PROJECT SINCE THE COMMENCEMENT OF PHASE TWO, WHICH WAS THE PROCUREMENT PORTION OF THE PROJECT.

WE HAVE A BRIEF PRESENTATION TODAY JUST TO BRING YOU UP TO SPEED WITH WHERE WE STAND.

SO THE AGENDA: WHERE WE ARE NOW, THE ACCOMPLISHMENTS TO DATE, CHALLENGES TO DATE, PROJECT

[01:30:06]

SCHEDULE, AND THEN, NEXT STEPS.

I MENTIONED PHASE TWO, WHICH WAS THE PROCUREMENT PHASE.

WE ARE NOW IN PHASE THREE, THE FINAL PHASE OF THE PROJECT, WHICH IS IMPLEMENTATION.

THESE PROJECTS TYPICALLY RUN IN THREE PHASES.

NUMBER ONE IS THE ASSESSMENT PHASE WHERE INFORMATION IS GATHERED ABOUT WHAT EXISTS AND WHAT NEEDS ARE THAT EXCEED WHAT EXISTS.

PHASE TWO IS THE PROCUREMENT PHASE BASED ON PHASE ONE, THE ASSESSMENT PHASE, AND THEN PHASE THREE AFTER THE PROCUREMENT IS THE IMPLEMENTATION PHASE, AND THAT'S WHAT WE'RE DOING RIGHT NOW.

CURRENTLY, WE'RE WORKING ON RADIO SITE CIVIL WORK AND VEHICULAR RADIO INSTALLATIONS, PUBLIC SAFETY VEHICULAR RADIO INSTALLATIONS.

WE HAVE, FOR ALL INTENTS AND PURPOSES, COMPLETED THE PUBLIC SAFETY VEHICULAR RADIO INSTALLATIONS. THESE ARE THE MOBILE RADIOS THAT GO IN POLICE AND FIRE VEHICLES [COUGH].

WE HAVE SOME STRAGGLERS, SO WE CAN'T SAY IT'S 100% DONE, BUT FOR ALL INTENTS AND PURPOSES, IT IS.

THE RADIO SITE CIVIL WORK.

THIS IS A NINE RADIO [COUGH] SYSTEM, ALL OF WHICH ARE INTERCONNECTED, AND WE HAVE A 10TH SITE THAT'S NOT PART OF THE RADIO SYSTEM, BUT RATHER IT IS SIMPLY TO BRING RADIO INFORMATION, BRING SYSTEM INFORMATION FROM THE EMERGENCY COMMUNICATIONS CENTER ACROSS THE PARKING LOT OVER THE SCHOOL BOARD BUILDING TO THE MAIN TOWER AND THEREBY PUTTING IT ON THE MICROWAVE RING.

SO WHAT WE'VE DONE TO DATE, WE HAVE COMPLETED THE DETAILED DESIGN REVIEW, WHICH IS THE MAIN ENGINEERING FOR THE SYSTEM.

THAT WAS A VERY INTENSIVE EFFORT.

IT TOOK IN EXCESS OF A YEAR TO COMPLETE.

THAT IS COMPLETE NOW, AND THAT LED DIRECTLY TO THE MANUFACTURING OF THE ENGINEERED SOLUTION. THE MANUFACTURING IS NOW COMPLETE.

AFTER THE MANUFACTURING, THE SYSTEM IS ASSEMBLED AT THE FACTORY JUST AS IT WILL BE IN THE FIELD ONCE IT'S TRANSPORTED, AND THAT FACTORY SYSTEM TESTING WAS SUCCESSFUL AND IS COMPLETE AT THIS POINT.

THE RADIO--.

RF, AS YOUR SEEING HERE, IS RADIO FREQUENCY.

THAT'S THE RADIO SIDE OF THINGS.

MW IS MICROWAVE, WHICH IS THE OTHER MAJOR PORTION OF THE SYSTEM.

THE RADIO INFRASTRUCTURE INSTALLATION HAS COMMENCED.

WE HAVE RACKS IN PLACE.

WE'RE DOING INTERCONNECTION WIRING NOW.

THE MICROWAVE ANTENNAS AND LINES INSTALLATION HAS COMMENCED.

MICROWAVE ANTENNAS ARE THE DISH ANTENNAS THAT YOU SEE ON THE TOWERS.

AND THE LINES ARE WHAT FEED THEM FROM THE MICROWAVE RADIOS IN THE SHELTERS TO THE DISH ANTENNAS. THE MICROWAVE IS USED TO INTERCONNECT THE TOWERS.

THE RF SYSTEM IS USED FROM THE TOWERS TO THE USER RADIOS IN THE FIELD, AND CONVERSELY, FROM THE USER RADIOS TO THE TOWERS.

WHEREAS THE MICROWAVE SYSTEM THINK OF A LASER BEAM FROM ONE TOWER TO THE NEXT TOWER TO THE NEXT IN A BIG RING.

EXCEPT IT'S NOT LASER, IT'S MICROWAVE ENERGY, AND IT'S A LITTLE THICKER THAN A LASER BEAM, BUT THAT'S WHAT IT DOES.

INTERCONNECTS TOWERS.

AN ALTERNATIVE WOULD BE FIBER.

SO IT DOES THE SAME THING AS FIBER FROM TOWER TO TOWER TO TOWER.

SO WHAT STILL HAS TO BE DONE? WE ARE IN THE MIDDLE OF RADIO SITES CIVIL WORK.

WE'VE ACCOMPLISHED A LOT.

WE ARE WITH NINE SITES.

WE'RE STILL ONGOING WITH THAT.

THE FIELD INFRASTRUCTURE INSTALLATION, THIS IS WHAT WAS TESTED AT THE FACTORY.

NOW WE ARE INSTALLING THAT.

PART OF IT HAS BEEN INSTALLED, BUT WE HAVE A SIGNIFICANT AMOUNT TO CONTINUE TO INSTALL.

THE SCHOOLS AND GENERAL SERVICES MOBILE RADIOS, VEHICULAR INSTALLATIONS, HAVE NOT YET COMMENCED. SO THAT ALSO HAS TO BE DONE.

ONCE WE GET THE SYSTEM UP AND TURNED ON, THEN WE'LL DO PRE-DEPLOYMENT FUNCTIONALITY AND COVERAGE TESTING TO MAKE SURE THAT THE FEATURES AND FUNCTIONALITY THAT WE ALREADY HAVE WITNESSED IN THE FACTORY WE CONTINUE TO WITNESS NOW THAT IT'S BEEN TRANSPORTED TO THE FIELD, MAKING SURE THAT NOTHING HAPPENED DURING THE TRANSPORT PROCESS.

COVERAGE TESTING IS TO VERIFY THAT WE HAVE RADIO SIGNAL WHEREVER WE'RE SUPPOSED TO HAVE RADIO SIGNAL. THAT WILL BE A VERY INTENSIVE EFFORT.

WE HAVE A VERY DETAILED COVERAGE TEST ALREADY AGREED UPON IN THE CONTRACT, AND WE EXPECT TO START THAT IN THE SUMMER TIMEFRAME.

HANDHELD RADIO PROGRAMING AND DISTRIBUTION.

THESE ARE THE PORTABLE RADIOS.

NONE OF THAT HAS OCCURRED YET.

THE REASONING FOR THAT IS THAT WITH THE MOBILE RADIOS, THEY CAN SIT IN THE VEHICLES AND

[01:35:03]

THEY CAN BEGIN TO OPERATE ON THE EXISTING RADIO SYSTEM, WHEREAS WITH THE PORTABLE RADIOS WITHOUT TRAINING, THEY WOULD TEND TO BANG AROUND AND NOT BE PARTICULARLY USED.

SO WE ELECTED TO HOLD THAT UNTIL WE CAN HOLD TRAINING AND THEN WE'LL DISTRIBUTE THOSE TO THE USERS. CUT OVER FROM THE OLD SYSTEM TO THE NEW SYSTEM CURRENTLY SCHEDULED FOR AUGUST, AND THAT IS A ONE TIME EVENT.

THAT WILL OCCUR ON ONE DAY, AND THAT DAY AT THE BEGINNING OF THAT DAY, THE SYSTEM WILL BE THE OLD SYSTEM. AT THE END OF THAT DAY, THE SYSTEM WILL BE ON THE NEW-- THE USERS WILL BE ON THE NEW SYSTEM.

[COUGH] EXCUSE ME. AND AGAIN, THAT IS SCHEDULED FOR AUGUST.

AND THEN FINALLY PROJECT ACCEPTANCE AND CLOSE OUT.

THE CLOSEOUT FOR THE PROJECT IS WHAT WE REFER TO AS FINAL SYSTEM ACCEPTANCE AND THAT IMPLIES THAT EVERYTHING FOR THE PROJECT HAS BEEN SUCCESSFULLY COMPLETED BY THE VENDOR.

WE, ALTAIRIS, WILL TRACK THAT.

ONCE WE'RE CONVINCED AND HAVE VERIFIED THAT EVERYTHING IS COMPLETED, WE'LL MAKE A FORMAL RECOMMENDATION TO THE COUNTY TO ISSUE FORMAL SYSTEM ACCEPTANCE.

AT THAT POINT, THE PROJECT WILL BE FINISHED AND THE FOLLOWING DAY THE ONE YEAR WARRANTY PERIOD WILL BEGIN.

SO CIVIL WORK PROGRESS, BUILDING PERMITS HAVE ALL BEEN ISSUED.

SHELTER FOUNDATIONS HAVE BEEN COMPLETED.

SHELTER INSTALLATION, WE HAVE THREE NEW SHELTERS.

OF THE NINE SITES, THREE OF THEM REQUIRE NEW SHELTERS.

TWO OF THE THREE HAVE BEEN COMPLETED, THEY'RE INSTALLED.

WORK IS GOING ON INSIDE THEM TO INSTALL EQUIPMENT.

THE THIRD ONE, TEMPLETON, IS WAITING FOR BACKFILLED SOIL TO DRY OUT.

IT HAS TO BE LOAD BEARING SOIL, AND WE CAN'T PUT THE SHELTER ON IT UNTIL THE BACK FILLED SOIL IS DRY ENOUGH.

[COUGH] EXCUSE ME. GROUNDING IS IN PROCESS.

ELECTRICAL IS IN PROCESS.

THE ECC TOWER IS THE ONLY NEW TOWER IN THE SYSTEM.

THAT IS THE 10TH TOWER, IT'S NOT A RADIO SITE, IT'S STRICTLY THAT LITTLE MICROWAVE LINK ACROSS THE PARKING LOT.

AND ACTUALLY TODAY WE DUG THE FOUNDATION FOR THAT AND POURED THE FOUNDATION FOR THAT.

SO THAT HAS A 28 DAY CURE PERIOD, HAS TO MEET A SPECIFIC LOAD BEARING STRENGTH, AND ONCE WE VERIFY THAT, WE CAN PLANT THAT TOWER.

SO AGAIN, THAT'S 25 FEET.

SO HARDLY A LARGE VISUAL IMPEDANCE.

GENERATOR CONNECTIVITY.

EACH OF THE SITES WILL HAVE EMERGENCY BACKUP GENERATORS, SOME OF THE SITES ALREADY HAVE GENERATORS THERE, THE NEW SHELTERS WILL HAVE NEW GENERATORS IN THEM, AND ALL OF THE CONNECTIVITY HAS TO HAPPEN WITH THE NEW GENERATORS [INAUDIBLE].

SO THAT HAS BEGUN, BUT WE STILL HAVE SOME GENERATORS TO BE DELIVERED.

FINAL GRADING IS JUST THAT, IT'S TO SMOOTH AND FLATTEN THE SITE AFTER ALL THE REST OF THE WORK HAS BEEN DONE, AND THEN WE'LL FINISH OFF THE SITES WITH THE FINAL STONE, WHICH IS WALNUT SIZED STONES THAT WILL COVER THE ENTIRE RADIO SITE AND--.

BOTH FOR INTEGRITY PURPOSES AS WELL AS FOR ESTHETIC PURPOSES.

ON THE TOWERS. WE'LL HAVE BOTH MICROWAVE ANTENNAS AND TRANSMISSION LINES AND RADIO ANTENNAS AND TRANSMISSION LINES, SO WE DON'T HAVE A LOT GOING ON TO THE TOWERS AND WHAT IS ON THERE CURRENTLY, YOUR MICROWAVE AND YOUR RADIO ANTENNAS, WILL BE COMING DOWN.

THEY'LL BE DECOMMISSIONED AT THE END OF SOME PERIOD OF CONFIDENCE THAT THE NEW SYSTEM IS WORKING PROPERLY.

IN THE SHELTERS, WE HAVE EQUIPMENT RACKS FOR THE INFRASTRUCTURE, WE HAVE ANTENNAS CONNECTIVITY, ELECTRICAL CONNECTIVITY, ENVIRONMENTAL ALARMS. EVERYTHING IN THE SHELTER IS ALARMED BACK TO THE ECC, THE EMERGENCY COMMUNICATION CENTER, SO IF ANYTHING FAILS, IT WILL SHOW AT THE EMERGENCY COMMUNICATION CENTER.

IN ADDITION, THE SYSTEM MANAGER WILL RECEIVE A PAGE LETTING THEM KNOW THAT THERE HAS BEEN A FAILURE AND EXACTLY WHAT THE FAILURE IS.

AND THEN FINALLY, GENERATOR CONNECTIVITY.

IN THE SITE COMPOUND IT'S JUST FINAL STONE AND TOUCH UP.

SO CHALLENGES, THE BIGGEST CHALLENGE WE FACE IS THE SCHEDULE.

THE CONTRACT, SPECIFICALLY THE CONTRACTUAL SCHEDULE VERSUS THE PROJECT WORKING SCHEDULE.

THE ORIGINAL SCHEDULE WAS TO HAVE CONCLUDED ON DECEMBER 30TH OF LAST YEAR, DECEMBER 30TH,

[01:40:03]

2021. IN DECEMBER, THAT WAS REVISED.

A CHANGE ORDER TO THE CONTRACT AMENDMENT ONE WAS EXECUTED BETWEEN THE COUNTY AND L3HARRIS, AND THE NEW CONTRACTUAL PROJECT END DATE IS SCHEDULED FOR SEPTEMBER 1ST, 2022.

RIGHT NOW, THE WORKING SCHEDULE, WHICH IS WHAT WE USE DAY TO DAY TO PLAN, SHOWS AN OCTOBER 7TH FINAL SYSTEM ACCEPTANCE DATE.

HOWEVER, BOTH WE AND L3HARRIS ARE WORKING TO PARALLEL ACTIVITY AND TO COMPRESS ACTIVITY TO BRING THAT BACK INTO THE 9/1/22 DATE.

AND THAT'S THE BRIEFING.

SO IF WE HAVE ANY QUESTIONS OR COMMENTS, HAPPY TO ENTERTAIN THEM.

I GOT A FEW, MADAM CHAIR.

I'LL WAIT TILL AFTER HIM.

THE TIMELINE THAT WE ORIGINALLY HAD VERSUS WHAT WE WERE PROJECTED VERSUS THE SECOND AMENDMENT, WHAT WAS DONE IN BETWEEN THOSE TWO TIMELINES TO GET EVERYTHING BACK ON TRACK? IF ANY. THE FIRST AMENDMENT WAS THE MOVE TO SEPTEMBER 1ST FROM DECEMBER 31ST.

THE SECOND AMENDMENT WAS ACCEPTANCE OF ALL THE CHANGES, THE DESIGN CHANGES, WE MADE IN THE DETAILED DESIGN PROCESS, THE ENGINEERING PROCESS.

SO THE FIRST AMENDMENT ACTUALLY REFLECTED THE CHANGE IN SCHEDULE BASED ON THAT ENGINEERING EFFORT--.

I'M SORRY. WHO MADE THE DESIGN CHANGES? US OR Y'ALL? THAT WAS A TEAM EFFORT.

IT WAS THE COUNTY, ALTAIRIS AND L3HARRIS WORKING THROUGH ALL OF THE NECESSITIES.

OUR SPECIFICATIONS FOR THIS PROJECT ARE VERY, VERY STRINGENT, VERY TIGHT.

L3HARRIS, NOR THEIR COMPETITORS, ARE USED TO WORKING WITH SPECIFICATIONS THAT ARE THAT STRINGENT. SO A LOT OF THE WORK PRODUCT THAT WE RECEIVED FROM THE VENDOR WAS NOT SUITABLE AND NOT COMPLIANT WITH WHAT THE REQUIREMENTS WERE.

AND WE FINALLY WORKED THROUGH ALL THAT, BUT IT TOOK A LOT OF TIME TO DO IT BECAUSE IT JUST WASN'T THEIR NORMAL MODE OF OPERATION.

HMM. I'M NOT SURE IF I ANSWERED YOUR QUESTION.

NO, YOU DID, BUT NOT TO MY PLEASURE.

I CAN TELL YOU THAT, BUT BECAUSE I'M NOT USED TO SEEING PROJECTS THAT OVERRUN ALMOST A YEAR WITH CONSTANT DELAYS.

AND IF IT WAS AN EQUIPMENT OR A MALFUNCTION WITH ONE OF THE SUPPLIERS, WHAT STANDARD WERE THEY HELD TO TO MAKE SURE WE GOT BACK ON TRACK SO IT'S NOT A COST TO US? WE DON'T HAVE--.

WE HAD A COUPLE OF SMALL ISSUES WITH SUPPLIERS.

AMAZINGLY, VERY FEW ISSUES THAT WERE COVID RELATED BECAUSE ALL OF THIS WAS DURING THE COVID TIME. WE HAD VERY FEW COVID RELATED ISSUES.

WE DID HAVE SOME SUPPLY CHAIN RELATED ISSUES, WHICH WERE AN EXTENSION OF [COUGH] COVID THING, BUT THE PRIMARY CAUSE FOR DELAY WAS THE ENGINEERING EFFORT ASSOCIATED WITH THE PROJECT. SO WHEREAS WE DID HAVE SOME CONTRIBUTION TO DELAY ASSOCIATED WITH SUPPLY CHAIN, THAT WASN'T THE MAJORITY OF THE DELAY.

SO WITH THAT IN MIND, THROUGH THE WHOLE INITIAL SCOPE, THE WHOLE NINE YARDS, DEMOLITION OF THE EXISTING EQUIPMENT WASN'T FACTORED INTO THAT? DEMOLITION OF THE EXISTING EQUIPMENT, WHICH WE'RE REFERRING TO AS DECOMMISSIONING, WAS PROPOSED BY L3HARRIS AS PART OF ITS ORIGINAL CONTRACT, BUT IT WAS PROPOSED AS AN OPTION.

AND AT THE TIME OF THE ORIGINAL CONTRACT, WE ELECTED OR THE COUNTY ELECTED, AND ALTAIRIS CONCURRED, NOT TO INVOKE THAT OPTION, WHICH WAS $55,000 AND CHANGE, BECAUSE AT THE TIME WE THOUGHT THAT THERE PROBABLY WOULD BE, OR THERE POSSIBLY COULD BE, SOME ALTERNATIVE COMPANIES TO DO THE DECOMMISSIONING THAT WOULD HAVE BEEN AT A LOWER PRICE.

SO WE DEFERRED THAT AT THAT TIME, AND NOW WE'RE GETTING TO THE POINT WHERE WE NEED TO REVISIT THAT. BUT I REMEMBER AT SOME POINT IN TIME, AND YOU CORRECT ME IF I'M WRONG, AT SOME POINT IN TIME IN ALL OF THIS ORDEAL UP FRONT, THERE WAS MENTION OF THE LOAD RATING FOR THOSE TOWERS FOR THE AMOUNT OF EQUIPMENT IT WAS GOING ON IT VERSUS WHAT WAS ALREADY ON IT, CORRECT? YES, SIR.

WE DID COMPLETE STRUCTURAL ANALYSES ON ALL THE TOWERS.

SO WE--.

WELL, WE DID NOT.

L3HARRIS DID AS PART OF THE REQUIREMENT OF THE CONTRACT, BUT THEY'RE PERFORMED BY STRUCTURAL ENGINEERS, THIRD PARTY STRUCTURAL ENGINEERS THAT SPECIALIZE IN TOWER LOADING STUDIES. THOSE STRUCTURAL ANALYSES WERE CONDUCTED ON EVERY TOWER AND THEY ALL CAME BACK WITH ACCEPTABLE RESULTS.

[01:45:04]

VERY FREQUENTLY, YOU WOULD THINK THAT 100% OF CAPACITY WOULD BE THE CUTOFF.

MANY TIMES THE TOWER OWNERS WILL UTILIZE 105% OF LOADING CAPACITY AS THE CUTOFF.

I'M NOT SURE WHY.

IN THIS CASE, THE TOWER OWNERS WERE ACTUALLY ON THE OTHER END.

THEY WANTED A CUTOFF BELOW 100% OF CAPACITY LOADING AND ALL OF THE TOWERS MET THAT.

IT JUST SEEMS LIKE WE'RE GOING DOWN A WELL.

ONE THING AFTER ANOTHER.

[INAUDIBLE] LEASING.

THEN WE MISSED THE TIMELINES.

NOW WE'RE--. NOW BASED ON YOUR SCHEDULE, UNLESS YOU DO SOMETHING DIFFERENT, YOU'RE GOING TO MISS YOUR OWN PROJECTED SCHEDULE FOR THE FINAL.

WELL, WE HOPE TO BRING THAT IN.

RIGHT NOW, WE'RE FIVE WEEKS.

WE HAVE A FIVE WEEKS DIFFERENTIAL FROM THE CURRENT CONTRACT SCHEDULE OF 9/1 TO THE WORKING SCHEDULE OF 10/7, BUT WE ARE WORKING AS A TEAM TO BRING THAT IN AND SEE WHAT WE CAN DO TO SHORTEN THAT. WELL, I WOULD HOPE IT WOULD NOT BE A HOPE.

IT'D BE A DO. I MEAN, I RUN A LOT OF PROJECTS AND I--.

NEVER MIND, I'LL LEAVE IT ALONE.

I'M NOT GOING TO BROWBEAT YOU HERE IN PUBLIC.

BUT I RUN A LOT OF PROJECTS AND THIS WOULD NOT BE ACCEPTABLE [INAUDIBLE] WHERE I'M AT.

I'M DONE. THANK YOU.

THANK YOU. MR. BROWN? YES, MA'AM. THANK YOU, MADAM CHAIR.

I AM GOING TO GO THERE.

AGAIN, NO DISRESPECT, [INAUDIBLE].

UNDERSTOOD. I'VE BEEN IN THE IT FIELD ALMOST FOUR YEARS-- 40 YEARS, AND I MANAGE PROJECTS DAY IN AND DAY OUT.

WHAT'S HARD FOR ME TO COMPREHEND, EVEN IN THE UPDATE, IS I'M USED TO SEEING LIKE A GANTT CHART THAT TELLS ME OUT OF 100% TO MEET THAT AUGUST TIMELINE, WE'RE 80% IN COMPLETE, WE'RE 50%--. I DON'T REALLY HAVE A GOOD FEEL TONIGHT.

WHERE DO WE REALLY STAND IN PROGRESS? NOT BY WHAT TASK ARE DONE OR WHAT TASK ARE OUTSTANDING, BUT JUST AS A PROJECT PERCENTAGE COMPLETION. ALSO, I'M USED TO SEEING HOW, AS I'M RUNNING THIS PROJECT, HOW AM I TRACKING TO MY BUDGET? AM I, YOU KNOW, AM I 50% INTO THE PROJECT, BUT I'M 75% SPENDING BUDGET? I'M USED TO SEEING THINGS LIKE A HIGH LEVEL STATUS OF RED, YELLOW, GREEN, RED MEANS THERE'S A PROBLEM, YELLOW IS A WARNING, GREEN MEANS EVERYTHING'S FLOWING LIKE IT SHOULD.

SO I CAN SAY, MR. STOKE FOR ME, THE UPDATE TONIGHT IS FINE, BUT I STILL WALK OUT OF HERE NOT FEELING COMFORTABLE THAT I REALLY KNOW WHERE WE ARE AS FAR AS HOW ARE WE TRACKING TO THAT END? AND MR. BROWN, WE CAN PROVIDE A GANTT CHART.

WE WORK WITH A GANTT CHART.

YES, SIR. WE WERE TOLD TO MAKE THIS RELATIVELY HIGH LEVEL.

I UNDERSTAND. SO WE CAN CERTAINLY PROVIDE A [INAUDIBLE]--.

WE HAVE I THINK IT'S AN 800 LINE I DON'T NEED TO SEE YOUR WHOLE 800.

I JUST NEED YOU TO TELL ME, WE'RE IN APRIL, WE'RE 50% COMPLETE IN THE PROJECT, WE'RE 70% COMPLETE, OR WITH 20% COMPLETE.

BECAUSE THAT REALLY DRIVES, WHAT YOU'RE TALKING ABOUT MR. WEBB, IS HOW IF WE'RE ONLY 20%, EVEN AN OCTOBER, END DATE DOESN'T SEEM TO BE REALISTIC IF WE'RE ONLY 20% IN.

RIGHT. SO AND AGAIN, HOW ARE WE TRACKING BUDGET WISE? BECAUSE THIS BOARD, WE TYPICALLY DON'T HEAR ANYTHING UNTIL THERE'S A NEED FOR ADDITIONAL MONEY. THAT'S NOT A GOOD WAY FOR US TO GO WITH EVERYTHING ELSE WE HAVE GOING ON.

SO I'M JUST PUSHING BACK A LITTLE BIT ON THAT, AND, YOU KNOW, AGAIN, I'M USED TO MANAGING PROJECTS THAT WHEN WE'RE EITHER OVERSPENT OR WE'RE GOING TO BE OVERSPENT OR WE'RE TRACKING BEHIND, MYSELF AS BEING THE PROJECT MANAGER, WE HAVE TO PROVIDE WAYS TO THE CUSTOMER HOW WE'RE GOING TO MITIGATE THOSE DELAYS.

AND WE CAN CERTAINLY PROVIDE THAT TO YOU.

YES, SIR. FROM THE COST PERSPECTIVE, THIS PROJECT IS BUILT ON PAYMENT MILESTONES THAT ARE TIED TO SPECIFIC MILESTONE POINTS IN THE PROJECT, AND THE VENDOR ONLY GETS PAID WHEN THOSE MILESTONE POINTS ARE MET.

RIGHT. REALIZED.

SO AT THIS POINT WE HAVE, I THINK, [INAUDIBLE] TWO OF THE DOZEN OR SO PROJECT MILESTONES.

SO FROM THE COUNTY'S PERSPECTIVE, WE CAN'T GET OVER OUR SKIS ON THAT BECAUSE IT WON'T HAPPEN UNTIL THE MILESTONE IS MET, AND AT THAT POINT THE VENDOR CAN INVOICE THE COUNTY.

BUT FOR ME, TWO OUT OF 12 MILESTONES, I DON'T EVEN KNOW WHAT THOSE OTHER MILESTONES ARE

[01:50:05]

AND WHAT'S OUR TARGET FROM THE VENDOR FOR HITTING THOSE MILESTONES OR--.

YOU KNOW, AGAIN, I'M JUST APPROACHING IT FROM MY OWN EXPERIENCE OF MANAGING PROJECTS AND WHAT I'M TYPICALLY USED TO SEEING, NOT SAYING THE WHOLE BOARD MAY BE INTERESTED, BUT I THINK WE'RE SITTING HERE KIND OF AT A LOSS.

I MEAN, WE CAN--.

YOU KNOW, THANK YOU FOR SHARING, AND I'M NOT TRYING TO TAKE A PERSONAL SHOT AT YOU, SIR.

I WOULD NEVER DO THAT.

BUT, YOU KNOW, IT'S NICE TO SEE WHAT'S STILL REMAINING, WHAT WE'VE DONE SO FAR, BUT IN THE END, WHEN I LEAVE THIS ROOM TONIGHT, I'M STILL NOT GOING TO FEEL COMFORTABLE TO KNOW WHERE WE REALLY ARE IN THIS PROJECT.

AND I DON'T MEAN ANY HARM, BUT FOR $11 MILLION, I THINK I SHOULD HAVE A BETTER UNDERSTANDING OF WHERE WE ARE.

OH, WE CAN CERTAINLY PROVIDE THAT.

SO. I CAN PROVIDE THE GANTT CHART, I CAN PROVIDE A PERCENTAGE COMPLETE OF THE PROJECT, AND I CAN SHOW YOU EXACTLY WHICH PAYMENT MILESTONES HAVE BEEN PAID AND WHICH ONES REMAIN TO BE PAID, AND AT WHAT JUNCTURE IN THE PROJECT THEY'LL BE PAID.

YES, SIR. WE TIE THOSE RIGHT TO THE--.

THEY ACTUALLY SHOW UP IN THE GANTT CHART. YES, SIR.

MADAM CHAIR.

I'M COMPLETE, MADAM CHAIR.

DID YOU WANT TO SAY SOMETHING I DO WANT TO SAY SOMETHING.

GO AHEAD. BECAUSE IN A.7 WE ARE [INAUDIBLE] SUPPOSEDLY AUTHORIZE SOME MORE MONEY TOWARDS THIS PROJECT, AND YOU CAN ASK MISS DREWRY, I'M CERTAINLY NOT AN ACCOUNTANT BECAUSE I'M ALWAYS ASKING HER, WHAT DOES THIS MEAN? AND ALL THIS STUFF THAT SHE SAID TONIGHT, QUITE FRANKLY, I DON'T KNOW WHAT A GANTT CHART IS AND I DON'T KNOW 9/10TH OF WHAT YOU TALKED ABOUT TONIGHT.

BUT I DO UNDERSTAND WHAT MR. BROWN SAID WHEN HE SAID GREEN, YELLOW, RED, BECAUSE THAT'S THINGS THAT WE USE IN TRIAGE AND TAGGING PEOPLE THAT ARE INJURED IN EMS, AND YOU'VE GOT GREEN, YELLOW, RED AND BLACK.

AND I'M SEEING BLACK RIGHT NOW BECAUSE I DON'T UNDERSTAND WHERE WE ARE AND WHY WE ARE SO FAR BEHIND. I JUST AGREE WITH THOSE TWO GENTLEMEN SAID AND I'M AT A LOSS RIGHT NOW.

OKAY. I CAN CERTAINLY DEVELOP THAT AND HAVE IT SUBMITTED THROUGH THE COUNTY.

WE CAN ASSIGN COLORS LIKE THAT IT'S NOT NECESSARY.

I'M JUST TELLING YOU, I DON'T UNDERSTAND, YOU KNOW, AND THAT'S MY IGNORANCE, BUT.

NO, THE CRUX OF THE ISSUE IS WE WERE ASKED TO KEEP IT I UNDERSTAND.

BUT, OBVIOUSLY YOU'RE INTERESTED IN A DEEPER DIVE AND WE CAN PROVIDE THAT DEEPER DIVE VERY EASILY. NOW, IF I MAY, AND THAT'S MY FAULT.

I ASKED MR. STACK TO KEEP THIS BRIEF.

AND MAYBE I SHOULD HAVE STARTED WITH THIS, THIS ISN'T NEW INFORMATION WHAT'S BEFORE YOU.

WE MET BACK IN OCTOBER.

THIS ISN'T ANOTHER DELAY.

WE MET BACK IN OCTOBER AND WENT OVER THE DELAY FROM DECEMBER 31ST TO THE AGREED UPON SEPTEMBER 1ST.

AND THERE WERE SEVERAL REASONS FOR THAT DELAY, AND THERE'S NO MORE MONIES BEING PAID TO L3HARRIS BECAUSE OF THE DELAY, THERE IS ADDITIONAL EXPENSES, BUT NOT TO L3HARRIS.

IT'S ACTUALLY, PROBABLY, AND I'M NOT SPEAKING FOR THEM, PROBABLY NOT GOOD FOR THEM EITHER, BUT WE AGREED UPON THE DELAY TO SEPTEMBER 1ST, AND WE ALL WENT OVER THAT IN OCTOBER AND WE KNEW THERE WAS GOING TO BE EXPENSES TIED TO THAT ONE BEING OUR CONSULTANT, BECAUSE OUR CONSULTANT HAS TO STAY ON LONGER TO SEE THE PROJECT THROUGH THE CONCLUSION.

SO WE KNEW THAT GOING IN.

BUT WHAT WE ALSO KNOW, WE KNEW SEPTEMBER 1ST WAS GOING TO BE A VERY AGGRESSIVE TIMELINE TO CONCLUDE ON SEPTEMBER 1ST.

IF YOU RECALL OUR CONVERSATIONS IN LAST OCTOBER, VERY AGGRESSIVE.

BUT THERE'S A HUGE MOTIVATING FACTOR ON SEPTEMBER 1ST.

ON THE L3HARRIS END, YOU KNOW, SHOULD THEY NOT DO WHAT THEY'RE SUPPOSED TO, THEY COULD BE ON THE HOOK FOR LIQUIDATED DAMAGES BEGINNING SEPTEMBER 2ND AT $4,000 A DAY.

SO THAT'S THEIR MOTIVATION.

THEY'VE GOT A LOT OF MOTIVATION TO GET THIS PROJECT CONCLUDED.

IF NOT, AND IT'S THEIR FAULT AND WE INVOKE IT, THEY'VE GOT LIQUIDATED DAMAGES TO LOOK AT EFFECTIVE SEPTEMBER 2ND POTENTIALLY.

SO IF THE PROJECT DOES DELAY, WHICH QUITE FRANKLY IT MAY PAST SEPTEMBER 1ST, YOU KNOW, AGAIN, THERE'S THAT POTENTIAL THAT THE COUNTY CAN INVOKE LIQUIDATED DAMAGES FOR $4,000 A DAY, UP TO OVER $900,000, 8% OF THE CONTRACT.

IF I MAY, I GOT ONE FOLLOW UP QUESTION FOR THAT GENTLEMAN THERE.

NOT TO ATTACK YOU, BUT SINCE YOU'RE IN THE HOT SEAT, I'M GOING TO ASK IT ANYWAY.

[LAUGHTER] I ASKED A QUESTION EARLIER ABOUT WHEN TIMELINES SLIP, I'M ACCUSTOMED TO HAVING TO HAVE A PLAN FOR HOW I'M GOING TO GET ON TRACK.

THE SECOND PART OF THAT IS IF I'VE GOT SUPPLY CHAIN ISSUES OR SUPPLIERS THAT HAVE AGREED

[01:55:03]

TO A CONTRACT AND A DELIVERY DATE, THEY'RE RESPONSIBLE FOR MAKING THAT DELIVERY DATE GOOD OR THEY PAY A PENALTY.

JUST TO YOUR POINT, WHAT CHEIF JUST SAID, YOUR MOTIVATION IS THAT PENALTY AT THE END OF THE SEPTEMBER 1ST DATE OR WHATEVER THAT DATE WAS, IT'S $4,000 A DAY.

A SUPPLIER, IF HE GUARANTEES A PIECE OF EQUIPMENT, WHEN YOU GOT A LINE THAT'S GOING DOWN A CERTAIN DAY AND IT'S GOT TO COME BACK UP A CERTAIN DAY, IT'S NOT ACCEPTABLE TO TELL ME THAT YOU DIDN'T GET IT LOADED ON TIME.

AND IT'S NOT IT'S GOT STUCK UP COMING UP THE ROUTE.

UNDERSTOOD SIR. IT NEEDS TO BE THERE THE DAY THE CRANES THERE TO OFFLOAD EVERYTHING TO MAKE SURE THAT [INAUDIBLE] ONE TIME, IF HE DOES NOT, HE PAYS FOR NOT ONLY THE DELAY, HE ALSO PAYS FOR THAT CRANE AND ALL SITTING THERE.

AND THAT'S WHAT I WAS TRYING TO GET AT WHEN THESE DIFFERENT PEOPLE KIND OF SLID FOR WHATEVER REASON, WHAT KIND OF PENALTY OR WHAT DID THEY DO TO MAKE THE DIFFERENCE UP? OTHER THAN HAVING THE TIMELINE SLIDE.

THE SOLE PENALTY ON THE CONTRACT IS LIQUIDATED DAMAGES AND THERE IS ALSO A PERFORMANCE BOND ON THE CONTRACT.

SO IF FOR SOME REASON THE ENTIRE THING DOESN'T WORK, THE COUNTY CAN INVOKE THAT BOND THE ENTIRE COST OF THE PROJECT.

HOWEVER, THAT DOESN'T PROVIDE YOU WITH A WORKING RADIO SYSTEM, BUT THOSE ARE THE TWO REMEDIES. LIQUIDATED DAMAGES, AS THE CHIEF SAID, IS $4,000 PER DAY, IT'S CAPPED AT 8% OF THE CONTRACT VALUE, AND AT THAT 8% CONTRACT VALUE, IT WILL TAKE ABOUT 7.7 MONTHS TO REACH THAT 8% CAP.

AND THAT 8% CAP WILL BE IN THE $921,000 RANGE.

SO THAT IS THE PENALTY [COUGH].

THAT'S COMING OUT OF HARRIS? CORRECT. YES SIR. SO I GUESS THE GUYS DOING WORK [COUGH] DON'T HAVE ANY PENALTIES.

WELL, THAT'S L3HARRIS'S CONTRACT WITH THEM.

OUR CONTRACT IS ONLY--.

THE COUNTY'S CONTRACT IS ONLY WITH L3HARRIS.

[INAUDIBLE]. YOU'RE MORE IN THE DRIVER'S SEAT OF BEING LIKE OUR PROJECT MANAGER PER SE, OVER THE WHOLE PROJECT? THAT'S CORRECT SIR. RIGHT.

L3HARRIS IS THE VENDOR SUPPLYING THE EQUIPMENT AND SERVICES? RIGHT, AND THEY WORK WITH A BEVY OF SUBCONTRACTORS.

CORRECT. BUT ALL OF THAT IS THEIR RESPONSIBILITY.

THEIR RESPONSIBILITY? YEAH. THAT'S ALL I HAVE, MADAM CHAIR.

ALL RIGHT, MR. CARMICHAEL, DID YOU HAVE ANY? I WAS JUST--. HE ANSWERED IT.

EVERYBODY SEEMS TO BE OVER PROJECTS IN THEIR PROFESSION.

THE ONES I'M OVER IF I'M LATE ON A DATE, WE PAY.

WE DON'T GO SPEND MORE MONEY.

WE COLLECT MONEY WHEN I'M LAID ON A JOB.

BUT YOU'VE ALREADY SAID THAT'S IN ORDER TO $4,000 A DAY WHEN WE GET TO THAT POINT.

I PERSONALLY DON'T WANT TO SEE US GET TO THAT POINT BECAUSE WE NEED A RADIO SYSTEM THAT WE PAID FOR AND WE NEED IT IMPLEMENTED AND WE NEED OUR EMPLOYEES AND ALL OTHERS THAT ARE INVOLVED IN IT TO START USING AN EFFECTIVE RADIO SYSTEM THAT COST THAT MUCH MONEY.

THAT'S MY ONLY COMMENT. ANY FURTHER QUESTIONS? NO, MA'AM. NO, MA'AM.

THANK YOU, SIR. THANK YOU VERY MUCH.

THANK YOU. THANK YOU, CHIEF.

THERE ARE NO POSTPONED ITEMS. SO OUR NEXT ITEM IS AWARD OF CONTRACT STATION AND ELECTRICAL UPGRADES.

[ORDER OF BUSINESS]

MR. SIMMONS? GOOD EVENING, MADAM CHAIR, MEMBERS OF THE BOARD, MR. STOKE. MR. WHITTEN.

WHAT WE HAVE FOR YOU IS THE AWARD OF CONTRACT FOR STATION 8 ELECTRICAL UPGRADES.

WENT OVER THIS IN A WORK SESSION.

IT'S THE SAME AS IT WAS IN THE WORK SESSION.

OTHER THAN THE FRAZER ELECTRICAL CONTRACT [INAUDIBLE] BID WAS $120,000--. $120,428.

THE PROPOSAL--. THEY HAD TWO PROPOSALS FOR DEDUCTIONS WHICH WAS USED AN ALUMINUM WIRE FOR SERVICE AND $7,500 FOR DOING VALUE ENGINEERED ON THE LIGHT FIXTURES.

SO MY REQUEST IS FOR FRAZER ELECTRICAL TO BE AWARDED A AMOUNT OF $106,928 FOR-- AND WITH THE DEDUCTIONS OF THE $6,000 FOR THE WIRE AND THE $7,500.

BUT AS I'M REQUESTING, THE TOTAL AMOUNT OF $120,428 A

[02:00:03]

BE ALLOCATED FROM THE BOND SERVICES HOLDING ACCOUNT AND TO THE STATION 8 SO WE CAN HAVE-- . THERE WAS--.

THE PROPANE TANK UPGRADE WAS NOT INCLUDED IN THAT BID AND THERE MAY BE SOME OTHER COSTS WITH THE ELECTRICAL CHANGEOVER.

SO IT'S KIND OF LIKE A LITTLE CONTINGENCY THERE FOR US TO TRY TO GET THE WHOLE PROJECT IN FOR UNDER $120,000.

SO WHAT WE'RE ASKING FOR IS AWARD A CONTRACT TO FAZER ELECTRICAL FOR AN AMOUNT OF $106,928 AND AUTHORIZING THE INTERIM COUNTY ADMINISTRATOR TO EXECUTE THAT CONTRACT WITH FRAZER ELECTRICAL.

AND WE HAVE ANY QUESTIONS ON THAT? IT NEEDS TO BE DONE. YEAH.

ALL RIGHT.

RESOLUTION [INAUDIBLE]. I'LL SECOND IT.

THANK YOU. THANK YOU. APPRECIATE IT.

THANK YOU, MR. SIMMONS.

I THINK I HAVE THE NEXT ITEM ALSO.

YOU SURE DO STATION [INAUDIBLE] AWARD CONTRACT.

I BROUGHT THIS TO YOU ALL IN A WORK SESSION.

FROM GUERNSEYTINGLE HAD GAVE US A TOTAL AMOUNT--.

THERE WAS A CHANGE THAT I THINK WAS PRESENTED IN YOUR PACKAGE TODAY.

WE WERE MADE AWARE THAT THE TOTAL AMOUNT OF THE CONTRACT WAS A $161,000, IT WAS OVER OUR PROCUREMENT RANGE.

SO AS WE HAVE DONE IN OTHER CONTRACTS, WE HAVE SEPARATED OUT THE CONSTRUCTION PART OF THE CONTRACT, THE CONSTRUCTION SERVICE PART OF THE CONTRACT.

THIS WOULD JUST BEEN FOR THE DESIGN WORK OF THE CONTRACT.

SO WHAT WE'RE ASKING FOR IS TO AWARD A CONTRACT TO GUERNSEYTINGLE FOR THE AMOUNT OF $127,763 AND AUTHORIZING THE INTERIM COUNTY ADMINISTRATOR TO EXECUTE THIS CONTRACT WITH GUERNSEYTINGLE. THIS APPROPRIATION WILL BE FROM THE UNRESERVED GENERAL FUND FUND BALANCE FOR THAT AMOUNT AND HAS A DRAFT RESOLUTION ATTACHED.

YOU HAVE ANY QUESTIONS? I DON'T SEE THAT IN A DRAFT RESOLUTION.

OUR RESOLUTION SAYS NOT TO EXCEED $161,997? SORRY. SORRY.

ALL RIGHT. SORRY, MR. SIMMONS. [COUGH] IN OUR STACK OF MAIL.

YEAH. SO, MADAM CHAIR, ARE THERE ANY QUESTIONS? BECAUSE IF NOT, I'LL MAKE A MOTION FOR YOU.

YES, SIR. THANK YOU.

GOOD. MADAM CHAIR, I SO MOVE THAT WE AUTHORIZE OUR INTERIM COUNTY ADMINISTRATOR TO SIGN THE CONTRACT.

THIS IS NOT TO EXCEED $127,763 FOR ARCHITECTURAL SERVICES.

AND I WILL SECOND THAT MOTION NOW THAT I'VE SEEN IT.

MR. CARMICHAEL? YES. THANK YOU ALL FOR YOUR TIME.

THANK YOU, SIR. THANK YOU. THANK YOU.

OUR NEXT ITEM IS THE APPROVAL OF RECOMMENDED 2023 HEALTH, DENTAL AND VISION INSURANCE RENEWALS. MRS. HURT. GOOD EVENING, MADAM CHAIR, MEMBERS OF THE BOARD, MR. STOKE, MR. WHITTEN.

GOOD EVENING. THE BOARD RECEIVED A PRESENTATION ON MARCH 29TH FOR MARK III, WHICH IS THE COUNTY'S HEALTH INSURANCE CONSULTANT, REGARDING THE HEALTH INSURANCE BIDS THAT WERE RECEIVED. THE RECOMMENDATION OF OUR CONSULTANT WAS TO GO AHEAD AND RENEW WITH ANTHEM HEALTH KEEPERS ON A SELF INSURED BASIS AND TO SEPARATE FROM THE PUBLIC SCHOOL SYSTEM.

AFTER REVIEWING ALL OF THE INFORMATION THAT WAS PRESENTED IN THOSE BIDS, IT IS STAFF'S RECOMMENDATION TO RENEW OUR HEALTH INSURANCE WITH ANTHEM TO REMAIN FULLY--.

I'M SORRY, SELF-INSURED, I DON'T WANT TO SAY FULLY INSURED, TO REMAIN SELF-INSURED AND TO SEPARATE FROM THE COUNTY SCHOOL SYSTEM.

WE WOULD ALSO PROPOSE TO RENEW OUR DENTAL INSURANCE WITH DELTA DENTAL ON A FULLY INSURED BASIS AND RENEW OUR VISION INSURANCE WITH ANTHEM BLUE VIEW VISION.

WE PROPOSE THAT WE OFFER THE SAME PLANS AS WE CURRENTLY OFFER IN THE FISCAL YEAR 2022.

NO PREMIUM CHANGES TO THE EMPLOYEE OR THE EMPLOYERS FOR ALL ACTIVE EMPLOYEES.

AND WE DO RECOMMEND THE PREMIUMS REMAIN THE SAME FOR RETIREES WHO DO CONTINUE TO PAY THEIR HEALTH INSURANCE AT 100%.

WE ALSO PROPOSE THAT WE CONTINUE THE SAME EMPLOYER CONTRIBUTIONS TO THE HEALTH SAVINGS ACCOUNTS ON THAT HIGH DEDUCTIBLE HEALTH PLAN AS WE DO IN THE CURRENT FISCAL YEAR.

[02:05:01]

THAT'S $1,000 FOR EMPLOYEE ONLY, $1,250 PER YEAR FOR EMPLOYEE AND ONE DEPENDENT, AND $1,500 FOR FAMILY OR EMPLOYEE AND CHILDREN COVERAGE LEVELS.

THESE CONTRIBUTIONS WOULD BE GIVEN HALF ON JULY 15TH AND THE OTHER HALF JANUARY THE 15TH.

THE HEALTH INSURANCE RENEWAL ALSO CONTINUES TWO OF OUR TARGETED WELLNESS INCENTIVE, WHICH WERE STARTED IN 2019 AND 2020, WHICH IS THE WASTE INCENTIVE AND THE HEALTH MAP RX, WHICH REALLY DEALS WITH DIABETES AND PRE-DIABETES.

IT'S BEEN VERY SUCCESSFUL.

THE ADDITIONAL, WE WOULD LIKE TO OFFER A NEW WELLNESS INCENTIVE THAT FOCUSES ON HYPERTENSION, WHICH IS BLOOD PRESSURE MONITORING, AND THE ADDITIONAL WELLNESS INCENTIVE WOULD HAVE MINIMAL FINANCIAL IMPACT AND IS ABLE TO BE ABSORBED IN WHAT HAS ALREADY BEEN BUDGETED FOR FY 23.

THE RATE STRUCTURES ARE INCLUDED IN THE FULL PACKET THAT YOU RECEIVED, WHICH IS THE CURRENT FY 22 STRUCTURE, WHICH WOULD REMAIN THE SAME FOR FY 23.

SO I'M HAPPY TO ANSWER ANY QUESTIONS THAT YOU HAVE.

ANY QUESTIONS? NO, MA'AM. NO MA'AM, COMMENTS? [INAUDIBLE] NO DISCUSSION, NO COMMENTS, I MOVED THAT WE APPROVED THE RESOLUTION [INAUDIBLE] IN THE BOOK. DO I HAVE A SECOND? SECOND.

PLEASE CALL THE ROOM. MR. WEBB? YES, MR. CARMICHAEL? YES.

THANK YOU. OUR NEXT ITEM IS AN AUTHORITY TO ADVERTISE AN ORDINANCE TO ALLOW FOR THE PRINCE GEORGE MASONIC LODGE TO TAKE AND HOLD LAND IN THE COUNTY NOT EXCEEDING TEN ACRES OF LAND AT ANY ONE TIME.

MR. WHITTEN? YES, MADAM CHAIR, MEMBERS OF THE BOARD, MR. STOKE. PURSUANT TO SECTION 57-20 OF THE VIRGINIA CODE, THE TRUSTEE FOR THE USE OF ANY BENEVOLENT OR OTHER ASSOCIATION SHALL NOT TAKE OR HOLD LAND EXCEEDING FIVE ACRES AT ANY ONE TIME. HOWEVER, THE LOCAL GOVERNING BODY CAN, BY ORDINANCE, AUTHORIZE THE TRUSTEE TO TAKE AND HOLD SUCH COUNTY LAND AND NOT EXCEED--.

IN THE COUNTIES, NOT EXCEED TEN ACRES.

SO BASICALLY RIGHT NOW THIS WOULD BE FOR THE MASONIC LODGE.

THEY'RE ONLY ALLOWED TO HAVE FIVE ACRES, BUT BY ORDINANCE THE COUNTY CAN INCREASE THAT AMOUNT TO UP TO TEN ACRES OF LAND.

THE PRINCE GEORGE MASONIC LODGE HAS EXPRESSED AN INTEREST TO HOLD LAND NOT EXCEEDING TEN ACRES. THEY DO HAVE A DONOR THAT IS PLANNING TO DONATE A PARCEL OF LAND TO THEM AND THEY CURRENTLY HAVE A PARCEL OF LAND OVER OFF PRINCE GEORGE DRIVE, AND SO THE TWO PARCELS TOGETHER WOULD BE OVER FIVE ACRES.

THE DRAFT ORDINANCE IS INCLUDED IN YOUR PACKET, AS WELL AS A MOTION WHICH WOULD AUTHORIZE ADVERTISEMENT FOR A PUBLIC HEARING THAT WOULD BE HELD ON MAY 10TH.

I'D BE HAPPY TO ANSWER ANY QUESTIONS OR MR. SMITH FROM THE MASONIC LODGES HERE AS WELL, IF YOU HAVE ANY QUESTIONS.

ANY QUESTIONS? NO, MA'AM.

I'M GOOD. ANY COMMENTS? MADAM CHAIR, IF THERE'S NO QUESTIONS OR COMMENTS, I SO MOVE THAT WE AUTHORIZE FOR THE ADVERTISEMENT OF A PUBLIC HEARING ON THIS ITEM, AND IT WOULD COME BACK BEFORE THIS BOARD ON MAY THE 10TH OF THIS YEAR.

[INAUDIBLE] SECOND. SECOND.

CALL THE ROLE, PLEASE.

MRS. WAYMACK? YES. MR. WEBB? YES. THANK YOU.

THE NEXT ITEM IS AUTHORIZING THE COUNTY TO ENTER INTO A PURCHASE AGREEMENT WITH HOWARD DIXON AND [INAUDIBLE] PURCHASE OF 25 ACRES OF PROPERTY ON RIVER ROAD.

MR. HALTOM LIVING IN MADAM CHAIR, MEMBERS OF THE BOARD, MR. STOKE AND MR. WHITTEN.

AS YOU KNOW, WE ARE LOOKING AT IMPROVING THE WATER INFRASTRUCTURE IN THE COUNTY TO PROVIDE ADDITIONAL WATER SUPPLY NOT ONLY TO THE BUSINESS PARK BUT ALSO TO THE REST OF THE COUNTY. THE FIRST STEP IN THAT IS TO PURCHASE SOME LAND TO BE ABLE TO CONSTRUCT THESE NEW INFRASTRUCTURE IMPROVEMENTS.

WE ENGAGE BOWMAN CONSULTING TO ASSIST US IN LOCATING LAND, AND WE IDENTIFIED SIX PARCELS THAT WE ASKED THEM TO HELP ASSIST LOCATING AND AS WELL AS TALKING TO THESE PROPERTY OWNERS TO ASSIST US IN THE LAND PURCHASES.

THE PRIMARY REQUIREMENT FOR THIS LAND PURCHASE IS WE WANT THIS PARTICULAR AREA OFF OF TEMPLE AVENUE AND RIVER ROAD AREA TO BE ABLE TO SERVE NOT ONLY THE EXISTING OR THE CURRENT IMPROVEMENTS THAT WE'RE PLANNING, WHICH IS A NEW TANK AND BOOSTER STATION, BUT WE ALSO WANT ENOUGH ROOM TO BE ABLE TO POSSIBLY USE THIS PROPERTY FOR THE FUTURE WATER

[02:10:03]

PLANT. SO WE ARE LOOKING FOR AT LEAST 20 ACRES TO BE ABLE TO HOUSE THAT AREA.

SO THAT'S WHERE [COUGH] FOCUSED.

THAT'S WHERE BOWMAN CONSULTING FOCUSED IN CONTACTING PROPERTY OWNERS.

ON THE MAP ON YOUR SCREEN, YOU CAN SEE A HIGHLIGHTED BLUE PROPERTY.

THAT'S THE DICKSON PROPERTY.

IT'S ABOUT 25.1 ACRES.

MAJORITY OF THAT PROPERTY ISN'T USABLE.

THERE IS A PORTION OF THAT LAND THAT'S GOT SOME HIGH SLOPES THAT'S CLOSER TO THE WATER THAT WOULD NOT BE USABLE.

IT DOES HAVE AN EXISTING HOME IN THAT AREA AS WELL.

THE PROPERTY USED TO BE WHAT APPEAR TO BE A HAYFIELD, [INAUDIBLE] NOW BEEN OVERGROWN WITH A LOT OF PINE TREES. SO THERE'S SOME SMALL SAPLINGS GROWING UP ON THAT PROPERTY, AND THE HOME OUT THERE, IT APPEARS TO BE IN THE CONDITION IS NOT HABITABLE.

SO THAT WOULD LIKELY HAVE TO BE DEMOLISHED.

WE HAVE NEGOTIATED WITH THIS PROPERTY OWNER FOR A COST OF $500,000 TO PURCHASE THE 25.1 ACRES. AND AS YOU KNOW, IF WE'RE GOING TO USE THIS FOR THE FUTURE TANK AND BOOSTER STATION, WE WOULD HAVE TO CONNECT THIS SITE TO OUR EXISTING SYSTEM.

OUR EXISTING SYSTEM CURRENTLY IS LOCATED ALONG TEMPLE AVENUE WITH AN EIGHT INCH LINE THAT COMES UP RIVER ROAD. IT SERVES A FEW OF THOSE PARCELS UP THERE.

WE WOULD NEED TO EXTEND A 24 INCH LINE UP TO THAT PARCEL AND BACK DOWN TO RIVER ROAD-- TEMPLE AVENUE TO BE ABLE TO USE THIS SITE FOR ITS INTENDED PURPOSE.

THAT BEING SAID, THE INITIAL LOCATIONS OF THIS, WE WANTED IT CLOSER TO TEMPLE AVENUE TO TRY TO REDUCE THE COST OF THE FUTURE LINE EXTENSION.

OBVIOUSLY, THIS IS ABOUT A MILE AWAY FROM WHERE WE INTENDED IT TO BE, SO THAT'S ABOUT AN ADDITIONAL MILE OF COST THAT'S GOING TO BE ADDED TO THE TANK AND BOOSTER STATION PROJECT.

AND TALKING WITH SOME OF OUR CONSULTANT ENGINEERS, THEY BELIEVE WITH THE COST OF PIPE RIGHT NOW, THAT'S GOING TO ADD PROBABLY $2.5 MILLION TO THE COST OF THE PROJECT.

SO I WANT TO MAKE YOU AWARE OF THAT BEFORE WE MAKE ANY DECISIONS FOR THE PURCHASE OF THIS LAND, IF WE WANT TO MOVE FORWARD WITH LOOKING AT ADDITIONAL LANDS.

AS OF RIGHT NOW, THIS IS THE ONE THAT WE'VE LOCATED THAT DOES HAVE THE ABILITY TO BE USED IN THE FUTURE. AND OBVIOUSLY, IF WE DO BUILD A TANK-- OR A FUTURE WATER PLANT, WE WOULD HAVE TO EXTEND THAT DOWN RIVER ROAD FROM THE APPOMATTOX PARK AREA WHERE THE PUMP STATION WOULD BE. SO THIS INSTEAD IN THE FUTURE WOULD BE A REDUCTION IN COST, SO WE DON'T HAVE TO BRING IT ALL THE WAY DOWN TEMPLE-- TOWARDS TEMPLE AVENUE.

AS I MENTIONED, THE COUNTY AND THE SELLER HAVE AGREED TO A PURCHASE PRICE OF $500,000.

THERE IS AN ESTIMATE OF ABOUT $6,000 IN CLOSING COSTS THAT THE COUNTY WOULD NEED TO PAY.

THE FUNDS WOULD COME FROM THE UTILITY RESERVES FUND BALANCE, AND WE WOULD NEED TO TRANSFER FUNDS FROM THERE TO BE ABLE TO PAY FOR THIS COST.

AND WE ARE REQUESTING A MOTION TO APPROVE SO WE CAN MOVE FORWARD WITH THE FUTURE DESIGN OF THIS TANK AND BOOSTER STATION.

AS YOU KNOW, WE ARE PROCURING ENGINEERING SERVICES NOW AND HOPE TO BE HERE BACK AT THE APRIL 26 MEETING TO AWARD A CONTRACT TO AN ENGINEERING FIRM TO BEGIN DESIGN SERVICES.

HAPPY TO ANSWER ANY QUESTIONS.

QUESTIONS? COMMENTS? WE HAVE A LOT OF OPTIONS.

NO, WE REALLY DON'T [INAUDIBLE] PRICE, BUT IT'S A NECESSARY.

MADAM CHAIR, IF THERE'S NO MORE QUESTION, I'LL MAKE A MOTION TO APPROVE.

AND I'LL SECOND. ALL RIGHT.

MRS. WAYMACK? YES. MR. WEBB? YES. MR. CARMICHAEL? YES.

THANK YOU, MR. HALTOM. I BELIEVE I HAVE THE NEXT ITEM AS WELL WHICH IS--.

NEXT ITEM IS AUTHORIZING THE COUNTY TO ENTER INTO A PURCHASE AGREEMENT WITH HOPEWELL /PRINCE GEORGE FRATERNAL ORDER OF POLICE FOR THE PURCHASE OF SIX ACRES LOCATED ON MIDDLE ROAD. MR. HALTOM? SO VERY SIMILARLY, WE'RE LOOKING TO BUILD ANOTHER TANK AND BOOSTER STATION [INAUDIBLE] LOCATION WHERE WE COULD CONNECT TO VIRGINIA AMERICAN WATER OVER BY THE CITY OF HOPEWELL. AND ON THIS MAP, YOU CAN SEE ALONG MIDDLE ROAD, NEAR PRINCE GEORGE DRIVE, HE HIGHLIGHTED AREA [INAUDIBLE] SIX ACRES THAT'S CURRENTLY OWNED BY THE HOPEWELL AND PRINCE GEORGE FRATERNAL ORDER OF POLICE.

AGAIN, WE USE BOWMAN CONSULTING TO NEGOTIATE THOSE CONTRACTS, AND WE'VE NEGOTIATED A PRICE OF $80,000 TO PURCHASE THIS PIECE OF PROPERTY.

AND THIS WOULD AGAIN HOUSE THE TANK AND BOOSTER STATION FOR THE CONNECTION TO VIRGINIA AMERICAN. SO VERY SIMILARLY, WE WOULD HAVE THIS BE FUNDED BY UTILITY RESERVE FUNDS.

WE WOULD TRANSFER THE FUNDS OUT OF THE FUND BALANCE TO BE ABLE TO PAY FOR THIS PARCEL.

AND AGAIN, WE ANTICIPATE A COST OF ABOUT $3,000 IN CLOSING.

SO A TOTAL OF $83,000 TO PURCHASE THE PROPERTY.

[02:15:06]

IF THERE'S ANY QUESTIONS I'D BE HAPPY TO BE ANSWERED ON THIS ONE AS WELL.

NO, MA'AM. NO QUESTIONS, I'LL SO MOVE.

SECOND? SECOND.

[COUGH] THE ROLL, PLEASE.

MRS. WAYMACK? YES. MR. WEBB? YES. MR. CARMICHAEL? YES. MR. BROWN? YES.

THANK YOU VERY MUCH. THANK YOU, MR. HALTOM. THE NEXT ITEM IS THE AMENDMENT OF THE CONTRACT FOR THE RADIO SYSTEM.

CHIEF EARLY? GOOD EVENING AGAIN MADAM CHAIR, MEMBERS OF THE BOARD, MR. WHITTEN AND MR. STOKE. HERE BEFORE YOU REQUESTED OUR BOARD OF SUPERVISORS TO AUTHORIZE MR. STOKE TO AMEND AND INCREASE TO OUR CONTRACT WITH ALTAIRIS TECHNOLOGY PARTNERS, OUR CONSULTANT, FOR AN AMOUNT OF $318,852.

AND TO APPROVE A CHANGE ORDER WITH L3HARRIS TOTALING $55,225 FOR THE DECOMMISSIONING AND REMOVAL OF ALL LEGACY EQUIPMENT, [COUGH] ALL SEVEN EXISTING TOWER SITES AND THEIR EMERGENCY COMMUNICATIONS CENTER.

AND SOME OF THIS WILL REPEAT FROM EARLIER ON THE AGENDA.

BUT AS YOU RECALL, THE FINAL SYSTEM ACCEPTANCE DATE FOR OUR RADIO PROJECT WAS ORIGINALLY SCHEDULED FOR DECEMBER 30TH, 2021.

DUE TO DELAYS, AND WE COULD WE COULD TOUCH ON THOSE, IF YOU WANT, OF WHAT THE DELAYS WERE, BUT BECAUSE OF THOSE DELAYS, WE AGREE THE COUNTY, WE BEING THE COUNTY, AND L3HARRIS TO MOVE THE FINAL SYSTEM ACCEPTANCE DATE TO SEPTEMBER 1, 2022.

AND AS YOU'LL RECALL, WE HAD THIS DISCUSSION BACK IN OCTOBER AND WHAT THAT WOULD MEAN WITH ADDITIONAL EXPENSES AS FAR AS OUR CONSULTANT.

WITH--.

IT'S $251,452 FOR WE ESTIMATE ALTAIRIS EXPENSES TO RUN THROUGH SEPTEMBER 1ST, WHICH IS THE CONTRACTUAL END DATE FOR THE PROJECT.

WE'RE RECOMMENDING AN ADDITIONAL $67,400 FOR A TOTAL OF $318,852 TO FUND ALTAIRIS THROUGH THE REMAINDER OF THIS CALENDAR YEAR.

THAT'S OUR RECOMMENDATION BECAUSE WE KNEW SEPTEMBER 1ST.

WE BELIEVE SEPTEMBER 1ST IS STILL AN AGGRESSIVE DATE.

AND JUST TO REMIND THE BOARD ONCE AGAIN, SEPTEMBER 2ND, IF DELAYS ARE THE RESULT OR LACK OF EFFORT FROM L3HARRIS, THERE ARE LIQUIDATED DAMAGES THAT COULD BE--.

THE COUNTY COULD REQUEST AT $4,000 A DAY, AND THE DIFFERENCE BETWEEN SEPTEMBER 1ST AND THE END OF THE YEAR IN LIQUIDATED DAMAGES WOULD BE $480,000.

SO AS TO AVOID HAVING TO COME BACK BEFORE YOU AGAIN, WE'RE ASKING FOR THAT FUNDING THAT WE EXPRESSED TO YOU BACK IN OCTOBER PLUS FROM SEPTEMBER 1ST THROUGH THE REMAINDER OF THE CALENDAR YEAR.

IF WE DON'T NEED IT, WE DON'T SPEND IT.

IF ALTAIRIS DOESN'T--.

IF WE DON'T HAVE TO USE THEM THROUGH PAST SEPTEMBER 2ND, WE WON'T EXPEND THOSE FUNDS.

AND NOW THE ADDITIONAL MONIES, THE $55,225 WAS FOR THE DECOMMISSIONING OF ALL THE LEGACY EQUIPMENT. WE ASKED OURSELVES WE ANTICIPATED THE QUESTION, WHY WASN'T THIS IN THE ORIGINAL SCOPE? AND I REALLY DON'T HAVE A GOOD ANSWER FOR YOU.

I CAN'T ANSWER THAT.

I BELIEVE, I DO RECALL IT BEING A CONVERSATION ABOUT IT WAY EARLY ON, MAYBE A COUPLE OF YEARS AGO, AND I BELIEVE THERE WAS A CONVERSATION ABOUT TRYING TO SHOP AROUND AND FIND THE BEST PRICE. WE'VE LEARNED THROUGH THIS PROJECT, THAT'S NOT ALWAYS THE BEST ANSWER TO TRY TO SAVE A DOLLAR.

LEARNED THAT WITH PROPANE TANKS, THE FOUNDATION FOR THE PADS.

SO WE'VE--.

L3HARRIS HAS PROVIDED US A PRICE AND THAT PRICE HAS BEEN VETTED BY ALTAIRIS, AND WE BELIEVE IT TO BE A FAIR, REASONABLE PRICE AND WE CAN GET IT DONE.

IT'S ALSO BEEN A PROBLEM FINDING PEOPLE TO DO WORK.

SO AGAIN, WE'RE ASKING AUTHORIZATION TO INCREASE OUR CONTRACT WITH ALTAIRIS FOR AN AMOUNT NOT TO EXCEED $318,852 AND APPROVE A CHANGE ORDER FOR L3HARRIS TOTALING $55,225 FOR REMOVAL AND DECOMMISSIONING WITH LEGACY EQUIPMENT, THE GRAND TOTAL WILL BE $374,077.

AND JUST A REMINDER, OUR AVAILABLE PROJECT CONTINGENCY BALANCE AFTER THESE EXPENSES IS $891,185.04.

AND AGAIN, THAT'S AFTER THE $374,077 OF EXPENSES.

AND AS YOU RECALL, WE HAD A ROBUST CONTINGENCY IN THE RADIO PROJECT BECAUSE WE, THROUGH CONSULTING WITH ALTAIRIS, WE KNEW THERE WOULD BE LIKELY ADDITIONAL EXPENSES, UNFORESEEN EXPENSES, BUT WE STILL HAVE A HEALTHY BALANCE.

AND WITH THAT, I'LL BE GLAD TO ANSWER ANY QUESTIONS.

[02:20:02]

QUESTIONS. NO MA'AM.

I HAVE ONE COMMENT.

YEAH, I'LL GO AFTER MR.-- I'D LIKE TO JUST ALLOW THE MONEY TO CARRY THEM UP TO THE FIRST WHEN WE'RE ASKING FOR THIS DELIVERY DATE. SO, ALTAIRIS, NOT SAYING THAT THEY WOULD DO ANYTHING TO PROLONG TO GET THE REST OF THE MONEY, BUT I WOULD WANT THEM TO COME BACK IN FRONT OF US TO TELL US WHY THEY DIDN'T MEET THAT DATE.

AND IF WE HAVE TO GIVE THEM MORE, WE'LL GIVE IT THEN.

BUT THAT'S JUST MY SUGGESTION.

I DON'T HAVE A PROBLEM WITH THE NUMBER AS FAR AS ALLOCATING IT.

IT DOESN'T NECESSARILY MEAN IT'S GOING TO GET SPENT.

I THINK, CHIEF, WHAT YOU'RE DOING IS ASKING TO KIND OF RESERVE THAT AMOUNT, TO COVER THOSE EXPENDITURES IF IT CARRIES US WITH ALTAIRIS THROUGH THE END OF THE YEAR.

SO IF THE PROJECT ENDED ON 9/2, THEN, YOU KNOW, WE'RE NOT GOING TO INCUR--.

SURE [INAUDIBLE]. EXPENSES.

SO IT'S JUST I--.

CAN'T DO NOTHING TO PROLONG THIS AND IT'S NOT ALTAIRIS.

IT REALLY WOULD BE MORE OF L3HARRIS EXTENDING THE DATE, AND WE WOULD NEED ALTAIRIS' HELP TO HELP MANAGE THE PROJECT TO THE END.

SO I GUESS, AGAIN, I'M PROBABLY PREACHING TO THE CHOIR, BUT I'M JUST GOING TO SAY, I DON'T KNOW HOW WE GOT HERE, AND I KNOW $55,000 IS NOT TONS OF MONEY, BUT AS I SAID BACK WHEN MR. HALTOM CAME WITH HIS ADDITIONAL REQUESTS, SOMEWHERE DOWN THE LINE, WE HAVE TO START BEING BETTER AT, YOU KNOW, COMING UP WITH THESE NUMBERS AND SCOPE AND, YOU KNOW, OF PROJECTS AND STUFF, YOU KNOW.

AND I KNOW THE MONEY IS THERE IN THE CONTINGENCY, SO THIS ISN'T LIKE WE'RE PULLING ADDITIONAL FUNDS FROM SOMEWHERE, BUT IT'S JUST THE PRINCIPLE.

IF I MAY, AND IT'S A SAD STATE OF AFFAIRS THAT WE HAD TO PUT THIS MUCH IN CONTINGENCY.

IT IS. IT REALLY IS.

IT SOUNDS LIKE WE WERE EXPECTING TO HAVE THESE PROBLEMS, BUT I AGREE WITH YOU.

AND IT'S REALLY NOT ALTAIRIS' FAULT.

I WISH L3HARRIS HAD PUSHED HARDER TO SAY YOU REALLY NEED TO HAVE THIS IN HERE BECAUSE AGAIN SOMEWHERE DOWN THE LINE, WE KNEW WE HAD TO DECOMMISSION EQUIPMENT NO MATTER WHO WAS GOING TO DO IT. WE KNEW THAT WAS AN IMPORTANT STEP IN THE PROCESS, AND VERY HONESTLY, WHEN A PROJECT STARTS, YOU CAN LOSE FOCUS ON THAT, ESPECIALLY WHEN IT GOES HAYWIRE LIKE THIS ONE HAS. SO I JUST WISH WE HAD--.

WE WERE SMARTER UP FRONT AND HAD INCLUDED THAT IN THE INITIAL SCOPE.

THAT'S ON THE COUNTY AND THAT'S ULTIMATELY ON ME.

BUT THAT'S ALL, MADAM CHAIR.

THANK YOU. DO I HAVE A MOTION? MADAM CHAIR, I SO MOVE THAT WE AUTHORIZE THE $318--.

OR THE $374,000, WHICH INCLUDES THE MONEY FOR THE DECOMMISSIONING, AS WELL AS THE MONEY TO SET ASIDE FOR ALTAIRIS.

I'LL SECOND IT. THANK YOU.

MRS. WAYMACK? YES. MR. WEBB? YES. MR. CARMICHAEL? YES. MR. BROWN? YES.

HMM. OUR NEXT ITEM IS THE BUDGET AMENDMENT AND APPROPRIATIONS FOR OUR PROGRAM FUNDS.

BETSY DREWRY? GOOD EVENING, MADAM CHAIR, BOARD MEMBERS, MR. STOKE, AND MR. WHITTEN.

THE COUNTY HAS RECEIVED ITS ANNUAL ALLOCATION OF FIRE PROGRAM FUNDS, AND THE AMOUNT RECEIVED THIS FISCAL YEAR IS $144,597.

THAT AMOUNT HAS NOT YET BEEN APPROPRIATED TO THE CURRENT YEAR FY 22 BUDGET.

SINCE 2010, THOSE FUNDS HAVE BEEN EVENLY DIVIDED BETWEEN OUR VOLUNTEER FIRE COMPANIES, AND THAT IS THE STAFF RECOMMENDATION FOR FY 22 AS WELL.

THAT WOULD APPROPRIATE $24,099.50 TO EACH OF THE SEVEN-- SIX STATIONS.

I DO WANT TO POINT OUT WHAT'S IN BLUE WRITING IN THE ISSUE AND ANALYSIS FORM.

JUST TO BE CLEAR, CHIEF BEAMAN AND STAFF MADE A RECOMMENDATION FOR FY 23 THAT THE FIRE AND EMS BUDGET WOULD BE ONE CONSOLIDATED BUDGET.

SO ANY OF THOSE AMOUNTS THAT ARE NOT EXPENDED OR OBLIGATED ON JUNE 30 WOULD ROLL INTO A CONSOLIDATED ACCOUNT CODE IN FY 23 WHEN WE BRING OUR RE APPROPRIATIONS TO YOU.

WE ARE LOOKING PROBABLY AT A PO CUTOFF DATE THIS YEAR OF MAY 13TH.

SO CERTAINLY FIRE AND EMS WOULD WANT TO COMMUNICATE WITH THE VOLUNTEER FIRE COMPANIES

[02:25:03]

THAT MAY 13TH AS THE CUTOFF DATE TO OBLIGATE THESE AND ALL OTHER PURCHASE ORDERS FOR THIS FISCAL YEAR. HAPPY TO ANSWER ANY QUESTIONS THAT YOU MIGHT HAVE.

QUESTIONS? NO, MA'AM.

NO, MA'AM. COMMENTS? MOTION? SO MOVE. SECOND? SECOND. CALL THE ROLE PLAYS.

MRS. WAYMACK? YES. MR. HUNTER? YES. MR. BROWN? YES. MR. CARMICHAEL? YES. MR. WEBB? YES. THANK YOU.

THANK YOU. NEXT ITEM IS A RESOLUTION ACCEPTING AMENDMENT TO LEASE AGREEMENT BETWEEN COUNTY PRINCE GEORGE AND PRINCE GEORGE XTREME SOCCER CLUB.

MR. WHITTEN? YES, MADAM CHAIR, MEMBERS OF THE BOARD, MR. STOKE. THE COUNTY AND PRINCE GEORGE XTREME SOCCER CLUB ENTERED INTO AN AGREEMENT ON MAY 11TH OF 2021 TO LEASE THE SCOTT PARK SOCCER PLEX CONCESSION STAND AND FIELD, THE CENTRAL WELLNESS CENTER SOCCER PRACTICE FIELD, THE MOORE ATHLETIC COMPLEX SOCCER PRACTICE FIELD, AND THE TEMPLE PARK PRACTICE FIELD.

IT WAS A ONE YEAR TERM WITH THE OPTION TO RENEW FOR AN ADDITIONAL THREE YEAR TERM.

THE COUNTY AND PRINCE GEORGE XTREME SOCCER DESIRE TO AMEND THE AGREEMENT FOR AN ADDITIONAL THREE YEAR TERM.

THEY WOULD END IN APRIL 30TH, 2025.

THERE WOULD THEN BE ONE OPTION FOR AN ADDITIONAL THREE YEAR TERM.

THE LEASE AGREEMENT IS IN YOUR PACKET.

THERE'S NO OTHER AMENDMENTS TO THE ORIGINAL LEASE AGREEMENT.

THE SOCCER CLUB DOES HAVE TO GIVE REVENUE FROM TWO TOURNAMENTS A YEAR AND THEY DO HAVE TO HELP WITH FERTILIZER COSTS FOR THE FIELDS.

I'D BE HAPPY TO ANSWER ANY QUESTIONS.

QUESTIONS? JUST MY QUICK QUESTION IS, WHO'S MONITORING THAT? THAT'D BE KEITH ROTZOLL WOULD BE MONITORING ANY SEEDING, FERTILIZING THAT'S REQUIRED, AND HE IS PRESENT IF THERE'S ANY QUESTIONS.

I MEAN, I'M JUST, NOT THAT I HAVE TO KNOW, BUT HAS HAS THAT OBLIGATION BEEN MET? JUST ASKING.

OKAY. I'M FINE. I'M SATISFIED.

DO I HAVE A MOTION? SO MOVE. AND I'LL SECOND.

THANK YOU. OUR NEXT ITEM IS A RESOLUTION TO APPROPRIATE VIRGINIA DEPARTMENT OF EMERGENCY MANAGEMENT DELTA FUNDS.

MS. DREWRY? GOOD EVENING AGAIN.

AS THE BOARD IS AWARE, THE COMMONWEALTH OF VIRGINIA REQUIRED ALL MUNICIPALITIES TO UPDATE THEIR E-911 SYSTEM TO NEXT-GEN TECHNOLOGY.

IN AUGUST OF 2020, THE BOARD AUTHORIZED STAFF TO PROCEED WITH THOSE NECESSARY UPGRADES AND SEEK REIMBURSEMENT FROM THE VIRGINIA DEPARTMENT OF EMERGENCY MANAGEMENT.

ONE COMPONENT OF THAT IS A DELTA FUND THAT IS RECEIVED FROM VDEM THAT ASSISTS US IN PAYING THE DIFFERENCE BETWEEN OUR OLD SYSTEM OPERATING COST AND THE NEW TECHNOLOGIES COST. AND WE DID RECEIVE THAT ALLOCATION THIS YEAR AFTER MR. BOSSERMAN SUBMITTED THAT APPLICATION.

THE AMOUNT WE RECEIVED IS $66,456.72.

THAT IS NOT APPROPRIATED TO OUR BUDGET, AND WE ARE ASKING FOR AN APPROPRIATION FOR THE CURRENT FISCAL YEAR.

WE WILL RECEIVE THIS FUNDING AGAIN IN FY 23 FOR THE LAST TIME.

SO IN FY 24, OUR BUDGET WILL ACTUALLY HAVE TO INCREASE FOR THOSE OPERATING COSTS FOR THE NEXT-GEN TECHNOLOGY.

I'M HAPPY TO ANSWER ANY QUESTIONS THAT YOU MAY HAVE, AND THERE IS AN APPROPRIATION RESOLUTION IN YOUR PACKET.

I THINK IT'S PRETTY CLEAR CUT.

MRS. WAYMACK? YES. MR. HUNTER? YES. THANK YOU.

THANK YOU, MS. DREWRY. THANK YOU.

OUR NEXT ITEM IS AWARD OF CONTRACT FOR THE JANITORIAL SERVICE.

MR. DREWRY? YES, MA'AM.

THE JANITORIAL SERVICES CONTRACT AS THE BOARD IS AWARE, WE BROUGHT TO YOU AN AWARD OF CONTRACT FOR STAR JANITORIAL.

THEY WERE LATER FOUND TO BE NON-RESPONSIVE BECAUSE THEY WERE UNABLE TO PROVIDE A REQUIRED CERTIFICATION. SO WE ARE ASKING NOW THAT THE AWARD OF CONTRACT GO TO PROFESSIONAL MAINTENANCE COMPANY IN THE AMOUNT OF $262,680 ANNUALLY, $18 PER SQUARE

[02:30:01]

FOOT FOR CARPET CLEANING, $33.75 PER HOUR FOR EMERGENCY CLEANING PER EMPLOYEE, $35.75 PER SUPERVISOR FOR EMERGENCY CLEANING.

WE WILL HAVE TO MODIFY THE INTRODUCED FY 23 BUDGET PRIOR TO ITS ADOPTION BY JUST OVER $20,000 TO ABSORB THIS INCREASE AND CONTRACTED PRICE.

I'M HAPPY TO ANSWER ANY QUESTIONS THAT YOU MAY HAVE.

[INAUDIBLE] NO QUESTION, MS. CHAIRMAN, I MOVE THAT WE ACCEPT.

THE RESOLUTION IN FRONT OF US.

SECOND. CALL THE ROLL, PLEASE.

MR. CARMICHAEL? YES. MR. WEBB? ABSTAIN. I'VE GOT SOME CONCERNS WITH THE WAY WE GOT-- HOW WE GOT HERE.

MRS. WAYMACK? YES. MR. HUNTER? YES.

MR. BROWN? I ABSTAIN ALSO.

I'M NOT COMFORTABLE WITH HOW WE GOT HERE AS WELL.

OUR NEXT ITEM IS A RESOLUTION OF THE REQUEST OF THE ROTARY CLUB OF PRINCE GEORGE FOR A WAIVER OF CERTAIN PERMIT FEES.

MS. WALTON? GOOD EVENING, MADAM CHAIR, MEMBERS OF THE BOARD, MR. WHITTEN, MR. STOKE, IN YOUR PACKET THIS EVENING IS A REQUEST FROM THE PRINCE GEORGE ROTARY CLUB FOR A WAIVER OF THE $25 SPECIAL EVENT FEE PER YEAR FOR A THREE YEAR PERMIT FOR THEIR SCHOLARSHIP FUNDRAISER DINNER AT SCOTT PARK.

THIS ORGANIZATION PROVIDES SCHOLARSHIPS TO PRINCE GEORGE STUDENTS.

THEY HAVE ALSO REQUESTED AND RECEIVED THIS WAIVER IN THE PAST AND HAVE INCLUDED ALL THEIR APPLICATION MATERIAL, THEIR LAYOUT, THEIR COPY OF THEIR INSURANCE AND THEIR LICENSES.

MR. HARRISON, OUR BUILDING OFFICIAL IS SUPPORTIVE OF THIS REQUEST AND HAS RECOMMENDED APPROVAL. I'LL BE HAPPY TO ANSWER ANY QUESTIONS YOU HAVE, AND THERE IS A SAMPLE MOTION INCLUDED IN YOUR PACKET AS WELL.

COMMENTS? IF THERE'S NO QUESTIONS OR COMMENTS, I'M VERY FAMILIAR WITH ROTARY AS SOME OF THE OTHER FOLKS HERE, SO I SO MOVE THAT WE AUTHORIZE THIS REQUEST FROM THE ROTARY CLUB OF PRINCE GEORGE FOR A WAIVER [COUGH] THEIR CERTAIN PERMIT FEES.

QUESTIONS? NO MA'AM.

I'LL SECOND. THANK YOU.

MR. HUNTER? I NEED TO ABSTAIN BECAUSE I'M A MEMBER OF THIS PARTICULAR ROTARY CLUB.

OKAY. MR. BROWN? YES.

THE NEXT ITEM IS THE APPROVAL OF PRINCE GEORGE COUNTY, VIRGINIA PROJECT SUBMITTED TO CONGRESSMAN DONALD MCEACHIN.

MRS. WALTON? GOOD EVENING AGAIN, MADAM CHAIR, MEMBERS OF THE BOARD, MR. WHITTEN, MR. STOKE.

THIS ITEM BEFORE YOU IS A REQUEST AS WELL AS SUPPORT REQUESTS TO APPLY FOR A FUNDING OPPORTUNITY THROUGH THE FEDERAL GOVERNMENT FOR CONGRESSIONAL EARMARKS.

IF YOU RECALL, WE DID DO THIS REQUEST LAST YEAR ACROSS SEVERAL DEPARTMENTS IN THE COUNTY, AND WE DID RECEIVE FUNDING FOR ONE OF THE UTILITY PROJECTS WE APPLIED FOR.

THIS APPLICATION IS FOR FUNDING FOR THE ROUNDABOUT AT MIDDLE ROAD AND JEFFERSON PARK ROAD IN ANTICIPATION OF THE INCREASE IN TRAFFIC WITH THE BUILDING [COUGH] NEW SCHOOL ON MIDDLE ROAD.

WE DID APPLY LAST YEAR, I DO FEEL LIKE WE MADE GOOD PROGRESS WITH THIS PROJECT WITH CONGRESSMAN MCEACHIN.

HOWEVER, AT THE VERY END, WE JUST MISSED THE BUBBLE.

SO HOPEFULLY THIS YEAR WE WILL HAVE BETTER SUCCESS.

THE NEXT ACTUAL TWO ITEMS IN YOUR PACKETS RELATE TO THE SAME APPLICATIONS WITH SENATOR WARNER AND KAINE.

SO IF YOU WOULD, I WOULD LIKE TO CONSIDER THE THREE RESOLUTIONS ALL FOR THE ONE PRESENTATION. I'D BE HAPPY TO ANSWER ANY QUESTIONS ABOUT THE APPLICATION PACKAGE.

I HAVE RECEIVED THE LETTERS OF SUPPORT FROM THE MPO AND THE CRATER PLANNING DISTRICT, AS WELL AS FROM DR.

PENNYCUFF WITH THE SCHOOL SYSTEM.

THE ONLY QUESTION I HAVE IS NO, YOU GOT TO DO THREE--.

[02:35:02]

I'LL MAKE A MOTION TO DO THE FIRST ONE.

I JUST HAD A QUICK QUESTION.

JUST KNOW AND I'M NOT NOTHING AGAINST IT.

I'M JUST TRYING TO GET A CLARITY BECAUSE WE GOT AN UPDATE FROM MRS. SMITH EARLIER ON WHAT VDOT WOULD BE DOING IN THE FUTURE, AND [INAUDIBLE] ON THIS SAME PROJECT. LET'S JUST SAY IF WE WERE TO GET THAT FUNDING, WOULD WE, THE FUNDING FROM THE FEDERAL GOVERNMENT TO COVER THAT PROJECT, WOULD WE POTENTIALLY BE ABLE TO REDIRECT THOSE VDOT FUNDS SOMEWHERE ON TO A DIFFERENT PROJECT? WHAT--. WE ARE LEVERAGING SOME LOCAL SUPPORT FOR THE PROJECT.

SO WHAT IS ALREADY COMMITTED IN YOUR SIX YEAR PLAN IS BEING OFFERED AS LOCAL FUNDING FOR THIS, BUT ANYTHING IN THE FUTURE YOU WOULD REDIRECT.

OKAY. ALL RIGHT. I JUST WANTED CLARITY ON THAT.

THANK YOU. GO AHEAD.

THANK YOU. I'M GOOD. THANK YOU.

DO I HAVE A MOTION? SO I'LL MOVE THE MOTION FOR THE FIRST ONE.

FOR MCEACHIN. DONALD MCEACHIN.

OKAY. RIGHT. SECOND.

MR. CARMICHAEL? YES. MR. BROWN? YES. MR. HUNTER? YES. MRS. WAYMACK? YES.

THE NEXT RESOLUTION IS FOR SENATOR MARK WARNER.

AND MADAM CHAIR, IF THERE'S NO QUESTIONS, I WOULD SO MOVE THAT WE WOULD APPROVE THE PROJECT SUBMITTED TO SENATOR WARNER FOR THE FISCAL 2023 FEDERAL BUDGET TRANSPORTATION FUNDING. DO I HAVE A SECOND? SECOND IT.

MR. CARMICHAEL? YES. MR. BROWN? YES. MR. HUNTER? YES. MRS. WAYMACK? YES.

MS. CHAIRMAN, [INAUDIBLE] I WOULD LIKE TO APPROVE [INAUDIBLE] PRINCE GEORGE COUNTY AND THE SUBMITTAL SENATOR TIM KAINE FOR THE 2023 FEDERAL BUDGET TRANSPORTATION FUNDING.

DO I HAVE A SECOND? I'LL SECOND.

MRS. WAYMACK? YES. MR. WEBB? YES. MR. CARMICHAEL? YES.

THANK YOU. OUR NEXT ITEM IS.

APPROPRIATION FROM THE STATE DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT.

MRS. ENGLISH? GOOD EVENING AGAIN.

OUR OFFICE HAS RECEIVED A VIRGINIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT INDUSTRIAL REVITALIZATION FUND PLANNING GRANT IN THE AMOUNT OF $10,450.

THESE GRANT FUNDS WILL BE USED TO CONDUCT A MARKET AND ENVIRONMENTAL STUDY ON THE CONTINENTAL MOTEL, WHICH, AS YOU KNOW, YOU AUTHORIZE THE PURCHASE OF ON FEBRUARY 8TH, 2022. THESE MARKET DEMAND STUDIES WILL BE CONDUCTED BY RETAIL STRATEGIES AND WILL INCLUDE A MARKET AND RETAIL GAP ANALYSIS FOR THE TRADE AREA, A PURE MARKET ANALYSIS, A CUSTOMIZED MARKETING FLIER FOR THE PROPERTY, AND A PROSPECT LIST OF POTENTIAL END USERS FOR THIS SITE. THE ENVIRONMENTAL STUDY WILL BE CONDUCTED BY ONE ENVIRONMENTAL AND INCLUDE AN ASBESTOS INSPECTION, A LEAD SAMPLING AND ANALYSIS, AND A STUDY OF OTHER HAZARDOUS MATERIALS. THE MARKET DEMAND STUDIES WILL BE USEFUL IN GUIDING OUR MARKETING OF THE PROPERTY FOR REDEVELOPMENT, AND THE ENVIRONMENTAL STUDIES ARE NEEDED TO DETERMINE A DEMOLITION PLAN FOR THE PROPERTY.

TONIGHT WE ARE ASKING THE BOARD TO APPROVE THE APPROPRIATION OF THE DHCD INDUSTRIAL REVITALIZATION FUND PLANNING GRANT IN THE AMOUNT OF $10,450.

A DRAFT RESOLUTION FOR THE BUDGET AMENDMENT AND APPROPRIATION IS IN YOUR PACKET FOR CONSIDERATION. I'D LIKE TO MAKE ONE COMMENT.

I KNOW YOU WENT OUT AND FOUND THIS GRANT AND I COMMEND YOU FOR DOING THAT, AND SO I'D LIKE TO, IF NOBODY HAS ANY QUESTIONS, I'D LIKE TO MAKE A MOTION TO ACCEPT THIS RESOLUTION. THANK YOU.

THANK YOU. DO I HAVE A SECOND? SECOND.

MR. CARMICHAEL? YES. MR. BROWN? YES. THANK YOU.

GREAT JOB. YEAH, GREAT JOB.

THANK YOU. OUR NEXT ITEM IS A CONTRACT AMENDMENT THAT WE MOVED.

YES, THAT'S RIGHT. THE RADIO CONTRACT.

YEAH, THAT'S NOW A YOU MEANT THE RADIO, RIGHT? WRITTEN DOWN THE WRONG THING.

IT'S THE CONTRACT AMENDMENT [INAUDIBLE] RADIO READING.

THAT WAS THE

[02:40:01]

METER READING. METER READING IS WHAT IT IS.

AMI RADIO METERING CONTINGENCY FINANCE AND BOND CHARGE.

RIGHT. MR. HALTOM AGAIN.

GOOD EVENING AGAIN, MADAM CHAIR.

AND MEMBERS BOARD AND MR. STOKE.

MR. WHITTEN. AS YOU RECALL, AT THE MARCH 22ND MEETING, WE DID HAVE AN AMENDMENT TO THE CONTRACT TO ADD THOSE SPECIFIC CHARGES, AND A RESOLUTION WAS PASSED TO KIND OF INDICATE OUR DESIRE TO FINANCE THOSE CHARGES.

UNFORTUNATELY, THE FUNDING AGENCY WHO IS GOVERNMENT CAPITAL CORPORATION, OR GCC, DESIRES TO HAVE THEIR SPECIFIC NAME WITHIN THE RESOLUTION [INAUDIBLE] INDICATE THAT THE BOARD'S DESIRE TO USE THEIR AGENCY TO FINANCE THE ENTIRE PROJECT FOR 15 YEARS.

SO WHAT WE HAD BEFORE TODAY IS ANOTHER RESOLUTION TO SPECIFICALLY ADD THEM IN THERE TO SHOW THE INTENT, THAT IS, THE BOARD'S DESIRE TO USE GOVERNMENT CAPITAL CORPORATION AS THEIR LENDING COMPANY FOR THE FINANCING.

HAPPY TO ANSWER ANY QUESTIONS ON THAT.

QUESTIONS? JUST HAVE A QUICK QUESTION.

SO BY THEM ASKING FOR THAT IT DELAYED THINGS A LITTLE BIT, SO I HOPE NOTHING CHANGED WITH THE INTEREST RATES AND STUFF.

RIGHT? AS OF RIGHT NOW, NOTHING HAS CHANGED.

I PLAN TO HIT SUBMIT IF THE ALREADY GOT THE EMAIL TYPED UP AND-- NOT A PROBLEM. I KNOW LAST TIME WE HAD SOMEONE STANDING HERE AND SAID WE HAD 24 HOURS TO GET IT DONE. SO [LAUGHTER] I'M JUST MAKING SURE.

[LAUGHTER] SO IF THAT'S THE CASE, I SO MOVE FOR APPROVAL OF THIS ITEM FOR THE USING GCC.

DO I HAVE A SECOND. SECOND.

MR. BROWN? YES, MR. HUNTER. YES.

GO HIT THE BUTTON, MAN. THANK YOU VERY MUCH.

THANK YOU, MR. HALTOM.

OUR NEXT ITEM IS THE RESOLUTION AUTHORITY FOR THE CHAIR TO EXECUTE AN EMPLOYMENT CONTRACT FOR THE [COUGH] ADMINISTRATOR.

MS. HURT? GOOD EVENING AGAIN, MADAM CHAIR, MEMBERS OF THE BOARD.

I COME BEFORE YOU TONIGHT WITH THE RESOLUTION THAT WILL AUTHORIZE OUR CHAIR TO EXECUTE THE EMPLOYMENT CONTRACT WITH THE NEW COUNTY ADMINISTRATOR.

THE AGREEMENT WOULD COMMENCE ON APRIL THE 13TH, 2022, AND THEREAFTER THE CANDIDATE SHALL SERVE AS THE COUNTY ADMINISTRATOR FOR AN INDEFINITE TERM AT THE PLEASURE OF THE BOARD.

IT IS REQUESTED THAT THE BOARD TAKE ACTION ON THE CONTRACT THIS EVENING [COUGH] WOULD BECOME EFFECTIVE APRIL 13.

THANK YOU. PLEASE INDULGE ME A MINUTE.

EVERY SO OFTEN IN LIFE, WE'RE CALLED UPON TO MAKE EXTRAORDINARY DECISIONS.

THIS BOARD, THE BOARD OF SUPERVISORS OF PRINCE GEORGE COUNTY, HAS JUST MADE SUCH A DECISION. WITH THE DEPARTURE OF MR. ASHCRAFT, WE WERE TASKED WITH SELECTING A NEW ADMINISTRATOR.

I THINK WE ALL HAD AN IDEA OF THE KIND OF PERSON WE WANTED TO LEAD PRINCE GEORGE.

SOMEONE WITH EXPERIENCE IN LEADERSHIP.

SOMEONE WITH AN APPRECIATION OF THE HISTORY AND THE CULTURE OF PRINCE PRINCE GEORGE COUNTY, VERY IMPORTANT.

AND SOMEONE WHO WAS SKILLED IN COMMUNICATION AND ABLE TO RELATE TO OUR CITIZENS.

OUT OF THE 63 APPLICANTS, THE BOARD LOOKED AT ALL 63 AND SELECTED THOSE THEY WANTED TO INTERVIEW. APPLICANTS WERE FROM 21 STATES WASHINGTON, D.C.

AND CANADA.

OUT OF THOSE APPLICANTS, THE BOARD CHOSE FOUR TO INTERVIEW.

THEY WERE A DIVERSE GROUP.

FOLLOWING THE INTERVIEWS, THE BOARD CONTEMPLATED THE REVIEWS AND FINALLY CHOSE THE RIGHT PERSON TO MOVE PRINCE GEORGE COUNTY FORWARD.

THAT PERSON IS JEFFREY D.

STOKE, CHOSEN TO BE THE NEXT ADMINISTRATOR OF PRINCE GEORGE COUNTY.

[APPLAUSE] OH, THANK YOU.

WOULD YOU LIKE TO SAY SOMETHING? SPEECH. SPEECH.

MADAM CHAIR, IT'S 9:06.

I HAVE NOTHING AT THIS TIME.

[LAUGHTER] THANK. WE DO NEED A MOTION FIRST.

[02:45:01]

YEAH.

YEAH, WE GOT TO, CARRY THAT AND--.

GET A MOTION AND CARRY TO MAKE IT OFFICIAL.

OKAY MADAM-- UNLESS MR. HUNTER, YOU--? NO, GO AHEAD.

MADAM CHAIR, I SO MOVE THAT WE APPROVE YOU ENTERING INTO A CONTRACT SIGNING WITH MR. JEFFREY STOKE, BECOMING THE NEW PRINCE GEORGE COUNTY COUNTY ADMINISTRATOR.

DO I HAVE A SECOND? I SO MOVE [INAUDIBLE] I TAKE THE PLEASURE OF BEING THE SECOND OF THAT.

MRS. WAYMACK? YES. MR. HUNTER? YES. MR. BROWN? YES. MR. CARMICHAEL? YES. MR. WEBB? YES. NOW WE CAN SAY CONGRATULATIONS.

[LAUGHTER] IT'S OFFICIAL.

HE'LL BE MAKING PLENTY OF SPEECHES IN THE FUTURE.

ALL RIGHT. THANK YOU.

I THINK THIS CONCLUDES OUR MEETING TONIGHT.

DO I HAVE A MOTION TO ADJOURN? TILL WHEN? [INAUDIBLE] REGULAR MEETING? TO-- APRIL 27TH.

WE DON'T HAVE ANOTHER THANK YOU. WAIT.

SECOND. I DON'T KNOW IF YOU GOT [INAUDIBLE].

MR. CARMICHAEL? YES, MR. WEBB? YES. MRS. WAYMACK? YES. THAT IS 6:00, RIGHT? [INAUDIBLE] IT'S LISTED ON-- AT THIS POINT. OKAY.