Mar 22, 2022 Regular Meeting

[CALL TO ORDER]

[00:00:02]

IT IS MARCH THE 22ND AT 5:00, AND I CALL TO ORDER THE BOARD OF SUPERVISORS OF THE COUNTY OF PRINCE GEORGE.

WOULD YOU CALL THE ROLL, PLEASE? EASTER IS LATE AND I'M AT HAPPY SPRING.

[CHUCKLING] CARMICHAEL WILL POSSIBLY BE HERE AT SIX, POSSIBLY SEVEN.

HE'S NOT SURE. WE'LL LOOK OUT FOR HIM.

ALL RIGHT, NOW IT IS TIME TO GO INTO OUR CLOSED SESSION.

[CLOSED SESSION]

ONE SECTION 2.2-3711.A.7 CONSULTATION WITH LEGAL COUNSEL PERTAINING TO ACTUAL OR POSSIBLE LITIGATION. I FURTHER MOVE THAT SUCH DISCUSSION SHALL BE LIMITED TO A.) THE OPIOID LITIGATION AND B.) THE USERRA LITIGATION.

DO I HAVE A SECOND? SECOND.

CALL ROLL, PLEASE.

SESSION AND THEN RECESS.

WE'RE COMING OUT OF RECESS NOW FOR OUR WORK SESSION AT 6:00.

[WORK SESSION]

GOOD EVENING. GOOD EVENING, MADAM CHAIR, MEMBERS OF THE BOARD.

MR. STOKE. MR. THE HERITAGE CENTER ROOF REPAIR.

WE'VE BEEN TALKING ABOUT THIS FOR QUITE A WHILE, BUT ANYHOW, WE OBTAINED A FEASIBILITY STUDY ABOUT STUDY ABOUT THE WATER INFILTRATION PROBLEM FROM MOSELEY ARCHITECTS ON THE ROOF AT THE HERITAGE CENTER, AND THIS ANALYSIS SAYS WE NEED NEW ROOF, AND I THINK YOU ALL REMEMBER IT WAS 900 SOME THOUSAND DOLLARS. SO WE DECIDED TO TAKE THIS AS A PHASED APPROACH AND STAFF IS MOVING FORWARD ON REPLACING THE ARCADE ROOF, PART OF THE HERITAGE CENTER.

IT HAS NO HISTORICAL VALUE.

IT'S JUST A RUBBER MEMBRANE ROOF THAT WAS PUT ON IN 2006.

SO WE'RE MOVING FORWARD WITH THAT WAITING ON THE CONTRACTOR TO GIVE US START DATE AS WE SPEAK. SO IN THE MEANTIME, MRS. BOWMAN, THE DIRECTOR OF PRINCE GEORGE REGIONAL HERITAGE CENTER, HAS CONTACTED A COMPANY TO GET QUOTES ON THE GUTTER REPLACEMENT THAT WAS CALLED OUT FOR IN THE FEASIBILITY STUDY , AND THIS WOULD BE ON THE CZECHOSLOVAKIAN MUSEUM PART OF THE BUILDING, AND WE MET WITH MRS. BOWMAN, EXPLAINED TO HER THAT IF SHE HAS A CERTAIN CONTRACTOR SHE WANTS TO USE THAT IS ADVERSELY DOES A LOT OF HISTORICAL PRESERVATION AND WANTS TO USE ON THIS ON THESE GUTTERS WE EXPLAINED OUR PROCUREMENT PROCESS AND SHE CAME TO US AND SAID THAT THEY WANT TO FUND AND PAY FOR THESE GUTTERS AND THAT WAY SHE CAN USE HER CONTRACTOR.

SO AS IT WAS CALLED OUT IN THE FEASIBILITY STUDY THAT THE GUTTERS DID NEED TO BE ADDRESSED, STAFF IS RECOMMENDING THAT WE GO AHEAD AND LET THE HERITAGE CENTER PAY FOR THIS PART OF THE PROJECT.

THEY WANT TO PAY FOR IT AND THEY WANT TO REPLACE THE GUTTERS USING THEIR CONTRACTOR.

WE'RE FINE WITH THEM MOVING FORWARD WITH THAT, AND THAT'S WHAT I WANTED TO BRING TO YOU ALL TONIGHT TO GIVE YOU JUST AN UPDATE ON HOW WE'RE MOVING WITH THE PROJECT.

YOU ALL HAVE ANY QUESTIONS ON THAT? I DO. YOU HAVE THE FLOOR.

THANK YOU, MADAM CHAIR.

I GUESS MY ONLY CONCERN IS, DOES OUR PROCUREMENT POLICY ALLOW THAT TO TAKE PLACE? AND SECOND PART OF THAT IS, ARE WE SETTING OURSELVES UP FOR ANY PRECEDENCE OVER OTHER PEOPLE WANTING TO USE THEIR OWN SERVICE PROVIDER VERSUS IT GOING THROUGH THE COUNTY SINCE IT IS A COUNTY OWNED BUILDING? THE WAY I UNDERSTAND, AS LONG AS THEY ARE FUNDING IT AND THEY'RE PAYING FOR IT, THEN THEY DON'T HAVE TO FOLLOW OUR PROCUREMENT PROCESS.

AS A TENANT OF THE BUILDING, WE CAN ALLOW THEM TO MAKE REPAIRS TO THE BUILDING.

SO THAT'S WHY WE WERE SAYING THAT WE WOULD ALLOW THEM TO DO THIS.

[00:05:08]

I KNOW THAT THEY WANT TO DO CERTAIN THINGS IN THAT AND FUND IT.

THE ONLY REASON I ASK IS BECAUSE INITIALLY WHEN THIS WAS BROUGHT TO US, THEY WANTED TO USE THEIR OWN FOLKS TO DO THE MAJORITY OF THE WORK, AND WE KIND OF PUSHED BACK ON THAT BECAUSE IT WAS A COUNTY OWNED BUILDING.

SO I'M JUST MAKING SURE, ONE, THAT WE'RE JUST FAIR AND CONSISTENT WITH WHAT WE DO, THAT'S ALL. THAT WAS MY REASON FOR ASKING.

NOT THAT I HAVE ANYTHING PERSONAL AGAINST THEM USING THEIR OWN CONTRACTOR OR WHOMEVER.

I'M JUST MAKING SURE THAT WE'RE FOLLOWING A PROCESS THAT WE CAN REPLICATE AND DUPLICATE IF WE HAVE ANOTHER SITUATION THAT COMES UP.

I CHECKED, WE ARE ALLOWED TO DO THAT BECAUSE THEY'RE FUNDING IT.

THAT'S ALL I HAD, MADAM CHAIR, ANY OTHER QUESTIONS? I HAVE A QUESTION.

DOES THE HISTORICAL ASPECT OF THIS BUILDING HAVE ANYTHING TO DO WITH WHO YOU CHOOSE TO DO THE WORK? IT HAS TO BE DONE. CERTAIN PARTS OF THE BUILDING DO HAVE TO BE DONE TO HISTORICAL PRESERVATION. NOW YOU CAN CHOOSE ANYONE AS LONG AS THEY'RE GOING TO DO THE PROJECT PER LIKE WE HAVE AN ARCHITECT.

MOSELEY IS SUPPOSED TO BE GIVING US PLANS AND STUFF ON HOW TO MOVE FORWARD WITH THE HISTORICAL PARTS OF THE BUILDING, AND BUT WE'RE STILL AWAITING THEIR PLANS FOR THAT PART OF THE BUILDING. THAT'S WHY WE WERE MOVING FORWARD WITH THE ROOF FOR THE ARCADE, BECAUSE IT WAS CALLED OUT THAT IT WASN'T HISTORICAL.

IT HAS ALREADY BEEN A RUBBER MEMBRANE ROOF PUT ON.

IT WAS SOMETHING DONE LATER ON.

SO THAT'S WHY WE WERE MOVING FORWARD WITH THAT PROJECT, BUT ANYONE, ANYONE THAT CAN READ THE DRAWINGS, IT DON'T HAVE TO BE A HISTORICAL PRESERVATION CONTRACTOR THAT DOES THE WORK.

MRS. BOWMAN PREFERS TO HAVE HER HISTORICAL CONTRACTORS DO THE WORK; WE HAVE HAD SOME RESISTANCE IN THAT AREA.

THANK YOU. ANY OTHER QUESTIONS? NO, MA'AM. I THINK I HAVE THE NEXT THING ON THE AGENDA, ALSO, THE EMERGENCY CREW ELECTRICAL UPGRADES, AND THIS IS JUST TO GIVE YOU THE HEADS UP THAT WE HAD, WE GOT THE FEASIBILITY STUDY FROM DJG ABOUT THE ELECTRICAL AT THE MERCY CREW BUILDING AND THE PLANS WERE PREPARED BY DJG AND WE WERE ABLE TO PUT THAT OUT TO OUR CONTRACTOR ON-CALL THAT WE HAVE.

ACTUALLY I PUT THIS OUT TO THREE DIFFERENT CONTRACTORS ON CALL THAT WE HAVE JUST TO GET THE PRICE WITHIN THE RANGE I THOUGHT IT SHOULD BE IN.

ANYHOW, WE HAVE RECEIVED A QUOTE FOR $120, 428 TO DO THE ELECTRICAL UPGRADES IN THAT BUILDING.

IN THAT WAS TWO OPTIONS, A LITTLE BIT OF COST SAVINGS.

ONE WAS THE USE OF ALUMINUM SERVICE WIRE, WHICH I'M FINE WITH THAT, AND ALSO USING THE VALUED ENGINEERING LIGHT FIXTURES INSTEAD OF USING THE EXACT LIGHT FIXTURES CALLS OUT FOR IN THE PLANS TO USE A EQUIVALENT TO THAT LIGHT FIXTURE LED LIGHT FIXTURE AND ALL.

SO TOTAL SAVINGS BETWEEN THOSE TWO WOULD BE ABOUT 13,500 FROM THE 120,000, AND THIS SAVINGS WOULD WOULD HELP COVER THE COST OF UPGRADING THE PROPANE TANK TO A BIGGER PROPANE TANK. BECAUSE WE'LL HAVE A BIGGER GENERATOR, WE'RE GOING TO NEED MORE VOLUME FOR PROPANE. THAT WASN'T INCLUDED IN THE ELECTRICAL QUOTE, AND THERE MAY BE SOME COSTS WITH THE THREE PHASE CONVERSION FROM PRINCE GEORGE POWER.

THEY'VE TOLD ME THAT IT WOULD BE A MINIMUM COST BECAUSE WE'RE NOT GOING UNDERGROUND, WE'RE KEEPING IT OVERHEAD.

SO IT MAY NOT BE A COST AT ALL, BUT THIS WOULD HELP COVER THAT IF IT DID COME UP.

THEY COULDN'T GIVE ME EXACT DOLLAR AMOUNT OF WHAT IT WOULD BE, BUT ANYHOW, THIS IS GOING TO BE BROUGHT BACK TO YOU ALL WITH A TOTAL OF EVERYTHING ON THE APRIL 12TH BOARD MEETING FOR YOU ALL'S DISCRETION TO APPROVE OR NOT.

ANY QUESTIONS ON THAT?

[00:10:01]

THANK YOU, MR. SIMMONS. LASTLY FOR ME TONIGHT IS THE CRASH CONVENIENCE CENTER.

WE'VE BEEN WORKING WITH THE BOARD FOR SOME TIME NOW TO COME UP WITH A LOCATION FOR THE CONVENIENCE CENTER, AND WITH YOU ALL'S DIRECTION WE ARE LOOKING AT ADDING THIS TO THE YANCEY TRACT, A COUPLE OF LOCATIONS IN THE YANCEY TRACT THAT WE'RE WORKING WITH OUR ENGINEERS TO COME UP WITH A DESIGN AND CONCEPT OF WHAT WE'RE DOING.

THE MAIN THING IS WE NEED TO KNOW THE DIRECTION WE NEED TO GO.

WE HAVE TWO OPTIONS HERE.

ONE IS A CONVENIENT SITE WHICH WOULD ONLY PICK UP HOUSEHOLD TRASH SO THEY COULD DROP OFF HOUSEHOLD TRASH; IT'D BE BY THE BAG.

THE DESIGN WOULD BE TWO COMPACTORS AND THEY WOULD BE CHARGED BY THE BAG , AND THE OTHER OPTION AND WE HAVE A DESIGN OPTION.

THE DESIGN OPTION IS THE SAME ON BOTH.

YOU CAN SEE BY THE LITERATURE THAT I PASSED OUT, FROM THE DESIGN PHASE, IT WOULD BE $161,000, AND THE CLOSEST WE CAME WITH PAST EXPERIENCE FROM OTHER PEOPLE THAT'S DEVELOPED THESE SITES IS $150,000 FOR DEVELOPING THE SITE ITSELF.

THEN YOU'D HAVE TO HAVE THE TWO COMPACTORS, WHICH WERE FROM 25-$28K, AND THE COMPACTOR PADS, WHICH ARE $5,000 EACH.

SO THE TOTAL FOR THAT ROUGH ESTIMATE, FOR THE TOTAL FOR JUST A CONVENIENT LOCATION FOR JUST PICKING UP HOUSEHOLD TRASH WOULD BE LIKE $377,000.

THE OPTION TWO WOULD BE A FULL FACILITY LIKE WE HAVE AT UNION BRANCH WHERE YOU COULD TAKE EVERYTHING, BUT WITH THE FULL FACILITY WE WOULD REQUIRE SCALES.

SO THE ADDED EXPENSE AFTER YOU ADD THE SCALES IS AROUND $100,000 FOR THE ADDITIONAL COSTS, INCLUDING THE SCALE AND THE RAILS AND THE CONCRETE APRONS AND ALL FOR THE DUMPSTERS AND EVERYTHING, AND PLUS YOU HAVE AN ANNUAL CERTIFICATION ON THE SCALE.

ROUGH ESTIMATE FOR THAT OPTION WOULD BE ABOUT $510,000.

SO BASICALLY WHAT WE'RE LOOKING FOR IS STAFF IS GUIDANCE ON WHICH DIRECTION WE NEED TO MOVE WITH THIS PROJECT.

DO WE NEED TO MOVE TOWARDS THE CONVENIENCE CENTER WHERE IT'S JUST TO TAKE HOUSEHOLD TRASH? WE'VE DONE SOME RESEARCH.

OTHER A LOT OF OTHER LOCALITIES HAVE A CONVENIENCE CENTER THAT JUST TAKES HOUSEHOLD TRASH. ANYTHING ABOVE THAT, YOU HAVE TO GO TO LIKE A MAIN LANDFILL OR A FULL SERVICE CENTER. SO, WE HAVE THAT AT UNION BRANCH NOW, THE FULL SERVICE CENTER.

SO WE CAN EITHER GO WITH A CONVENIENT SITE WHERE IF YOU HAVE A MATTRESS OR BRUSH OR ANYTHING LIKE THAT, YOU'LL HAVE TO GO TO THE FULL SERVICE AT UNION BRANCH OR WE HAVE ANOTHER FULL SERVICE SITE IN THE COUNTY, AND LIKE I SAID, YOU'RE LOOKING AT AROUND $200,000 DIFFERENCE IN THE TWO OPTIONS.

SO WE'RE LOOKING FOR WHICH DIRECTION WE NEED TO MOVE FORWARD WITH THIS AND THE BOARD.

YES, YOU HAVE THE FLOOR, MR. BROWN. THANK YOU, MA'AM.

I GUESS MY CONCERN IS IF WE ONLY HAD THE FIRST OPTION, HOW IS IT THAT WE'RE GOING TO MAKE SURE THAT PEOPLE DON'T DROP STUFF OFF AT NIGHT THAT'S OUTSIDE OF JUST THE HOUSEHOLD TRASH. WELL, THE SITE WILL BE SECURE AT NIGHT.

IT'LL BE FENCED IN GATES.

IT'LL BE CLOSED DURING NON-OPERATIONAL HOURS.

SO NO ONE WILL BE ABLE TO ACCESS THE SITE AT NIGHT.

STILL DON'T KEEP PEOPLE FROM PULLING UP AT NIGHT IN THE DARK AND DROPPING SOMETHING OFF AND LEAVING. SO, THAT'S JUST ONE OF MY CONCERNS.

ONE OTHER QUESTION IS, IF WE DID THE HOUSEHOLD TRASH SITE ONLY, MY UNDERSTANDING IS THAT SITE WOULD NOT BE REQUIRED TO HAVE WATER, AND THE REASON I'M GOING THERE IS WHAT HAPPENS IF THERE WAS SOME TYPE OF A SPILL OR SOMETHING THERE AS FAR AS CLEANING THAT UP? I DON'T KNOW THAT EITHER SITE WOULD REQUIRE TO HAVE WATER IF WE CAN GET AROUND HAVING A RESTROOM REQUIREMENT.

IF THE HEALTH DEPARTMENT WILL LET US HAVE A PORTA JOHN FOR THE RESTROOMS, THEN NEITHER SITE WOULD REQUIRE WATER.

OKAY, I'M JUST CALLING OUT IF NEITHER SITE WOULD HAVE WATER, STILL, MY CONCERN WOULD BE

[00:15:03]

WELL, NORMALLY A SPILL IS NOT CLEANED UP WITH WATER; SPILL'S CLEANED UP WITH A HAZMAT KIT, AND THEY HAVE HAZMAT CLEANUP KITS THAT HAVE THE DEBRIS CLEANUP IN THEM.

IF IT'S SOME KIND OF HAZARDOUS SPILL, THEY DON'T WANT TO WASH IT DOWN WITH WATER ANYHOW BECAUSE THAT JUST WASHES IT DOWN THE DRAINS.

SO MOST OF THE TIME, SPILLS ARE CHEMICAL TYPE SPILLS.

RIGHT. MY LAST QUESTION WOULD BE ON OPTION TWO THAT WOULD BE A SITE LIKE AT THE UNION BRANCH SITE? YES, SIR.

SO THAT SITE IS CURRENTLY BEING OPERATED BY A PROVIDER.

SO WOULD THEY NOT BE IN CHARGE OF PROVIDING LIKE THE SCALES AND STUFF LIKE THAT IF THEY'RE RUNNING THAT SITE? I'M JUST KIND OF SURPRISED THAT WOULD BE A COUNTY EXPENSE.

THEY WERE JUST OPERATE THE SITE.

IF IT'S COUNTY PROPERTY AND COUNTY OWNED FACILITY, THEY WOULD JUST OPERATE THE SITE JUST LIKE THE SITE THAT NOW THEY'RE JUST OPERATORS OF THAT SITE.

WE OWN THE SITE.

YEAH, I DON'T KNOW A WHOLE LOT ABOUT [INAUDIBLE].

WE OWN THE INFRASTRUCTURE AND THEY'RE JUST FACILITATORS THAT OPERATE C ONVENIENCE STATION.

I MEAN, JUST MY PERSONAL OPINION, I KNOW OPTION TWO COSTS A LITTLE MORE, BUT I JUST DON'T SEE PEOPLE DUMPING HOUSEHOLD TRASH THERE AND THEN LEAVING AND GOING TO UNION BRANCH TO DUMP OFF A MATTRESS.

SOMEBODY IS GOING TO DUMP SOMETHING ALONG THE SIDE OF THE ROAD OR SOMETHING, AND I JUST THINK IF WE ONLY PUT THE HOUSEHOLD TRASH SITE ONLY, WE'RE ASKING FOR TROUBLE.

THAT'S JUST MY MY PERSONAL OPINION.

THANK YOU, MADAM CHAIR.

THANK YOU, SIR. ANY OTHER COMMENTS? QUESTIONS? NO, MA'AM.

ALL RIGHT. HE'S LOOKING FOR SOME DIRECTION FROM US, THOUGH.

I KNOW WE HAVE TO THINK ABOUT THIS.

DOES THE BOARD WANT TO TAKE THIS UNDER CONSIDERATION? I AGREE. IF I MAY, I AGREE WITH SOME OF THE CONCERNS THAT MR. BROWN WAS TALKING ABOUT, BECAUSE I THINK OUR PURPOSE FOR DOING THIS IS TO KEEP PEOPLE FROM DUMPING ON THE ROADS, TO GIVE THEM AN OPTION TO DO IT PROPERLY AND IF WE RESTRICT WHAT THEY CAN HAVE THERE, I'M AFRAID WE'RE STILL GOING TO GET THE MATTRESSES AND WHAT HAVE YOU UP AND DOWN THE ROAD, BECAUSE THEY'RE NOT GOING TO SEE THE UNION BRANCH OPTION AS FEASIBLE.

MADAM CHAIR, IF I WAS TO GIVE YOU MY OPINION, IT WOULD BE OPTION TWO.

ANY OTHER COMMENT.

THAT'S JUST ME AS ONE BOARD MEMBER.

MADAM CHAIR? YES, SIR, I AGREE WITH MR. HUNTER AND MR. BROWN, IF YOU TAKE IF YOU GO TO OPTION ONE, YOU'RE KIND OF LOSING THE TITLE OF CONVENIENCE.

MOST PEOPLE, IT'S GOING TO DISPLACE PEOPLE THAT HAVE TO TURN AROUND AND DROP SOMETHING OFF AT ONE SITE AND HAVE TO GO TO ANOTHER SITE FOR MAKING ONE TRIP ON A SATURDAY OR SOMETHING. I DON'T SEE WHERE THAT'D BE FEASIBLE.

THREE SUPERVISORS WANT OPTION TWO.

OKAY, THAT'S WHAT WE WERE LOOKING FOR, SOME DIRECTION WHERE WE COULD MOVE FORWARD.

ANYBODY HAVE ANY OTHER QUESTIONS? NO, SIR. THANK YOU ALL FOR YOUR TIME.

THANK YOU. THANK YOU, SIR. THANK YOU, SIR.

THIS COMPLETES OUR WORK SESSION.

ANY OTHER QUESTIONS FROM THE BOARD? I DECLARE WE'RE GOING INTO RECESS UNTIL 7:00 [INAUDIBLE] CLOCK.

THE BOARD IS WAS IN RECESS.

NOW WE'VE COME OUT OF RECESS AND WE ASK FOR THE BOARD'S INVOCATION FROM PASTOR CHRIS

[INVOCATION]

[00:20:06]

THANK YOU, I'M HUMBLED.

IF WE CAN, LET'S PRAY.

HEAVENLY FATHER. GOD, I JUST THANK YOU SO MUCH.

IT TRULY IS TO ME AN HONOR TO BE HERE, JUST TO OPEN UP THESE PROCEEDINGS WITH PRAYER, AND, LORD, IT JUST MAKES MY HEART PROUD TO LIVE IN A COUNTY WHERE THIS HAPPENS AND IS SUPPORTED AND NOT ONLY SUPPORTED, BUT CELEBRATED, AND LORD, IT'S HUMBLING AS WELL AS I PRAY EVERY SINGLE DAY FOR THESE BOARD MEMBERS, FOR MR. STOKE AND MS. DREWRY AND MANY OF THE OTHER LEADERS OF THE DIFFERENT DEPARTMENTS IN PRINCE GEORGE COUNTY. GOD, I JUST THANK YOU FOR THE GREAT WORK THAT THEY DO DAY IN AND DAY OUT.

LORD, AS CUMBERSOME AS IT MAY BE IN THEIR SERVICE, I PRAY GOD, THAT THEY WOULD CONTINUE EVERY SINGLE DAY IN WHICH THEY SERVE TO FEEL THE AWE AND THE MYSTIQUE OF SERVING AND REPRESENTING SOME 38,000 PEOPLE THAT LIVE HERE IN THIS COUNTY, AND THE TRUE HONOR THAT THEY HAVE TO BE PLACED IN THESE POSITIONS BY YOUR VERY HAND AS THE SCRIPTURES SAY THAT YOU'VE PLACED THE KINGS AND THE PRINCES IN THEIR PLACES OF AUTHORITY.

LORD, I PRAY THAT YOU WOULD GIVE THEM WISDOM AND DISCERNMENT, LORD, THAT YOU BLESS THEIR FAMILIES, YOU BLESS THEIR HOMES, NOT ONLY FOR THE BOARD, BUT FOR THOSE THAT SERVE THROUGHOUT OUR COUNTY FROM THE TOP OF THE LEADERSHIP, EVEN TO THE NEWEST HIREE HERE IN THE COUNTY. WE THANK YOU AS CITIZENS, GOD, JUST THE BLESSING YOU'VE GIVEN US IN THIS GREAT COUNTY TO BE A PLACE WHERE WE CAN LIVE, WORK AND PLAY, AND A GREAT PLACE TO RAISE A FAMILY AND LARGE IN PART DUE TO THE GREAT BACK-BREAKING WORK AND INTERESTING, LIVELY DISCUSSIONS THAT GO ON IN PROCEEDINGS JUST LIKE THIS.

SO LORD, WE ASK YOUR BLESSINGS NOT ONLY IN THIS COUNTY, BUT ALSO IN OUR GREAT NATION AND OUR PRESIDENT AND LORD.

OF COURSE, WE PRAY FOR THE PEOPLE OF UKRAINE AND THE PRESIDENT THERE, LORD, THAT YOU WOULD JUST GIVE THEM WISDOM AND PROTECTION AND LORD THAT YOU WOULD PROTECT THEM FROM THE EVILS OF THIS WORLD AND THAT GOOD PEOPLE WOULD RISE UP AND DO THE RIGHT THING.

LORD, WE LOVE YOU, WE PRAISE YOU.

WE GIVE YOU GLORY IN JESUS NAME.

AMEN. AMEN.

THANK YOU. NOW WE'LL HAVE THE PLEDGE, AND, MR. WEBB, WOULD YOU PLEASE LEAD US? THANK YOU.

[PUBLIC COMMENTS]

MADAM CHAIR. MR. BROWN.

IF WE COULD, FOR A POINT OF CLARIFICATION, MAYBE HAVE MR. WHITTEN TO JUST STATE IN THE BYLAWS OF THIS BOARD WHAT THE POLICY IS AROUND OUR PUBLIC COMMENT PERIOD, PLEASE.

HERE WE GO. I CAN ADDRESS TWO ITEMS IN OUR BYLAWS, WHICH SHOULD HELP ANSWER THOSE QUESTIONS. IF YOU LOOK AT SECTION 8D OF OUR BYLAWS, IT DOES STATE THAT PERSONS SPEAKING BEFORE THE BOARD WILL NOT BE ALLOWED TO USE PROFANITY OR VULGAR LANGUAGE AND SHALL NOT BE ALLOWED TO ENGAGE IN PERSONAL ATTACKS OR INSULTS.

SO I BELIEVE THOSE WOULD BE THE TWO ITEMS THAT PROBABLY WOULD ADDRESS YOUR QUESTION.

THANK YOU, MADAM CHAIR.

THANK YOU, MR. BROWN AND MR. WHITTEN.

NOW IS THE TIME FOR PUBLIC COMMENTS.

HAVE YOU HAD ANYBODY SIGNED UP TO SPEAK, MRS. KNOTT? NO, MADAM CHAIR.

IS THERE ANYONE WHO WISHES TO COME FORWARD TO SPEAK TO THE BOARD? PLEASE DO SO NOW.

GIVE YOUR NAME AND ADDRESS AND YOU WILL HAVE 4 MINUTES TO SPEAK TO THE BOARD.

YOU MAY NOT SPEAK TO ANY OF THE ITEMS ON THE PUBLIC HEARINGS TONIGHT.

SEEING NO ONE COMING FORWARD, I ASK THAT YOU CHECK ON ZOOM TO SEE IF THERE'S ANYONE WHO WISHES TO SPEAK TO THE BOARD.

YES, MA'AM. GOOD EVENING FOR ALL ZOOM PARTICIPANTS.

WELCOME TO THE PUBLIC COMMENT SECTION OF TONIGHT'S MEETING.

PLEASE STATE YOUR NAME AND ADDRESS AND YOU WILL HAVE 4 MINUTES TO SPEAK TO THE PRINCE GEORGE COUNTY BOARD OF SUPERVISORS.

PLEASE RAISE YOUR ELECTRONIC HAND IN THE REACTION SECTION NOW TO BE RECOGNIZED.

PHONE USERS MAY PRESS STAR NINE TO RAISE THEIR HANDS.

MADAM CHAIR, WE DIDN'T SEE ANY RAISED HANDS.

THERE BEING NO ONE ON ZOOM TO SPEAK.

I CLOSE THE PUBLIC COMMENT SECTION.

[ADOPTION OF AGENDA]

DO I HAVE A MOTION?

[00:25:01]

SO THOSE WOULD BE THE CHANGES THAT I SO MOVE BE MADE TO THE AGENDA.

SECOND. THANK YOU.

THE MOTION HAS BEEN MADE AND SECONDED.

CALL THE ROLL, PLEASE.

[ORDER OF CONSENSUS]

DO I HAVE A MOTION? MADAM CHAIRMAN, HEARING NO DISCUSSION, I MOVE THAT WE ACCEPT THE CONSENSUS AGENDA AS PRESENTED. THANK YOU.

IS THERE A SECOND? SECOND.

THANK YOU. PLEASE CALL THE ROLL.

THERE ARE NO PRESENTATIONS TONIGHT.

[SUPERVISORS' COMMENTS]

MR. WEBB. NOTHING FOR ME TONIGHT, MA'AM.

MR. BROWN? NOTHING FOR ME AS WELL TONIGHT, MADAM CHAIR.

MR. CARMICHAEL.

I HAVE NOTHING TONIGHT.

MR. HUNTER. ALL I WANT TO SAY THAT I WANT TO CONGRATULATE ALL THE CITIZENS OF PRINCE GEORGE, WE HAD BEEN THE HIGH COUNTY LEFT IN THE AREA FOR TRANSMISSION OF THE COVID VIRUS.

WE ARE NOW IN THE LOW WITH MOST OF THE OTHER ADJOINING JURISDICTIONS AND I THINK GREAT JOB AND CONGRATULATIONS TO ALL THE PEOPLE THAT HAD ANYTHING TO DO WITH THAT AND ALL THE CITIZENS. THANK YOU.

THANK YOU, MR. HUNTER, AND I WOULD JUST LIKE TO GIVE A MOMENT OF NOTICE TO THE PRINCE GEORGE ANIMAL CONTROL OFFICERS WHO DO A LOT OF THINGS AND THEY NEVER GET CALLED OUT AND RECOGNIZED. SO I WANT TO RECOGNIZE THEM TONIGHT FOR ALL THEIR HARD WORK THAT THEY DO WITH OUR ANIMAL POPULATION, AND WE ALL HAVE PETS THAT GET LOST, AND THEY DO A LOT OF WORK FOR ALL OF OUR CITIZENS.

SO I WANT YOU TO KEEP THEM IN YOUR THOUGHTS AND PRAYERS.

THE ANIMAL CONTROL OFFICERS, THANK YOU.

NOW WE HAVE REPORTS.

ARE THERE ANY?

[COUNTY ADMINISTRATOR'S COMMENTS]

MR. STOKE. THANK YOU, MADAM CHAIR.

MY REPORT IS INCLUDED IN YOUR PACKET TONIGHT.

THE ONLY ITEM OF NOTE THAT I WILL POINT OUT IS THE COUNTY IS HOSTING THE VIRGINIA LOCAL GOVERNMENT MANAGERS ASSOCIATION AT CCAM ON FRIDAY, MARCH 25TH FOR THEIR SPRING MEETING.

THANK YOU. THANK YOU, MR. STOKE. NOW, DO WE HAVE ANY REPORTS? SEEING NONE.

WE HAVE NO POSTPONED ITEMS.

[ORDER OF BUSINESS (Part 1 of 2)]

MS. WHITE. GOOD EVENING, MADAM CHAIR WAYMACK, VICE CHAIR HUNTER, MEMBERS OF THE BOARD, MR. STOKE AND MR. WHITTEN.

THANK YOU FOR LISTENING TO ME TONIGHT CONCERNING THE ARE YOU OKAY PROGRAM FROM THE SENIOR CITIZENS TASK FORCE, WE ARE ASKING THE COUNTY FOR A BUDGET OF $4,200 TO BE TRANSFERRED . WITH THIS MONEY WE PLAN ON BUYING LOCK BOXES, USING MARKETING MATERIALS, PREPARING BROCHURES TO VISIT AS MANY CHURCHES AS WE CAN, ALL THE [INAUDIBLE] CLUBS, ROTARY CLUBS, ALSO BADGES SO WHEN WE GO TO SOMEONE'S HOME TO TAKE AN APPLICATION FOR THIS PROGRAM, THEY WILL KNOW WE ARE THERE ON AN OFFICIAL CAPACITY AND WE'RE NOT JUST SOMEONE KNOCKING ON YOUR DOOR. SO I WOULD ASK FOR THIS TO BE GIVEN TO THE ARE YOU OKAY BUDGET FOR THE TASK FORCE. ANY QUESTIONS FROM THE BOARD MEMBERS? MADAM CHAIR, I THINK WE'VE DISCUSSED THIS TO SOME DEGREE, AND SO WE'RE PRETTY MUCH FAMILIAR WITH IT.

[00:30:01]

THANK YOU, MR. HUNTER.

MADAM CHAIR, I SO MOVE THAT WE APPROVE THIS TRANSFER FROM THE GENERAL FUND, CONTINGENCY OF $4200 TO SUPPORT THE SENIOR CITIZEN TASK FORCE, AND MS. WHITE, DEFINITELY, THANK YOU.

THANK YOU. YES, THANK YOU.

IS THERE A SECOND? SECOND. THANK YOU.

CALL THE ROLL, PLEASE.

APPROVED. THANK YOU VERY MUCH, AND I WOULD ALSO LIKE TO COMPLIMENT MR. WEBB FOR ATTENDING OUR MEETING LAST NIGHT.

IT WAS A PLEASURE. ANY TIME ANY OF YOU BOARD MEMBERS WANT TO COME, YOU'RE MORE THAN WELCOME. THANK YOU. THANK YOU.

THANK YOU. THANK YOU, MA'AM. YOU'RE WELCOME.

THE NEXT RESOLUTION.

THE NEXT ORDER OF BUSINESS IS A PERSONNEL POLICY REVISION.

MRS. HURT.

GOOD EVENING, MADAM CHAIR, MEMBERS OF THE BOARD, MR. STOKE, MR. WHITTEN.

WHAT I HAVE TONIGHT IS PERSONNEL POLICY ENTITLED LEAVE.

BASICALLY, WE'VE ADDED A NEW SECTION TO THE POLICY SECTION 24.9 TO ADDRESS LEAVE CONVERSION.

IN 2013, THE VRS HYBRID PLAN WAS INTRODUCED TO COUNTY EMPLOYEES.

A COMPONENT OF THE HYBRID PLAN MANDATES THE EMPLOYERS TO HAVE A DISABILITY COMPONENT.

SO STAFF INTRODUCED THE SHORT TERM DISABILITY PIECE TO THE POLICY TO ADDRESS THOSE MANDATES. A PIECE OF THE POLICY THAT WAS NOT CONSIDERED AT THAT TIME WAS THAT WHEN AN EMPLOYEE TRANSFERS INTO A HAZARDOUS DUTY POSITION, THEY'RE NO LONGER A HYBRID EMPLOYEE AND THEY WOULD TRANSFER TO A VRS II EMPLOYEE.

IN DOING THAT, THEY WOULD NO LONGER BE ELIGIBLE TO EARN PAID TIME OFF.

THEY WOULD BEGIN TO ACCRUE ANNUAL LEAVE AND SICK LEAVE.

SO WE NEEDED TO FIGURE OUT WHAT TO DO WITH THAT BUCKET OF TIME.

SO HENCE WHY WE'RE CREATING THIS CONVERSION.

THE CONVERSION WILL ALLOW THE REMAINING BALANCE OF ANY PTO TO BE SPLIT.

ONE THIRD OF IT WOULD GO TO THEIR ANNUAL LEAVE, TWO THIRDS TO THEIR SICK LEAVE, AND THE REASON WE INTRODUCED THAT SPLIT THAT WAY IS BECAUSE THE HYBRID EMPLOYEE HAS THE ABILITY TO HAVE A SHORT TERM DISABILITY COMPONENT, WHEREAS THEY WILL EARN ANYWHERE FROM A 60% TO A 100% INCOME REPLACEMENT FOR UP TO 125 WORKING DAYS.

WHEN THEY MOVE TO A PLAN TWO THEY NO LONGER HAVE THAT OPTION.

SO THE TWO THIRDS CONVERSION TO SICK LEAVE IS GOING TO HELP THEM TO ESTABLISH SOME HOURS IN THE EVENT THAT THEY NEED TO TAKE THE TIME OFF FOR SOME SICKNESS.

THE SICK LEAVE WOULD NOT BE A USER LOSE CATEGORY AND THEREFORE THERE'D BE NO RISK TO THE EMPLOYEE AND LOSING A LARGE BALANCE IF THEY TRANSFERRED THAT AT THE END OF THE CALENDAR YEAR.

IF THEY WERE TO KEEP THE BUCKET OF PTO AND THEN HAVE ANNUAL LEAVE, THERE WOULD BE A RISK THAT THEY WOULD NOT HAVE ENOUGH TIME AT THE END OF THE YEAR TO USE OR LOSE THAT TIME.

PLUS, IF THEY'RE TRANSFERRING INTO A DEPARTMENT, THEY'VE GOT A BIG BUCKET OF TIME THEY'VE GOT TO USE IN LIEU OF TAKING THAT OPPORTUNITY TO TRAIN IN THEIR NEW POSITION.

SO WE RECOMMEND THAT SPLIT BECAUSE OF THAT, AND I'M HAPPY TO ANSWER ANY QUESTIONS.

QUESTIONS, COMMENTS? CAN YOU JUST GIVE ME ONE EXAMPLE OF WHERE AN EMPLOYEE WOULD TRANSFER FROM? WE ACTUALLY JUST THE REASON FOR THIS IS WE HAD AN EMPLOYEE WHO TRANSFERRED OUT OF EMERGENCY COMMUNICATIONS CENTER AND BECAME A FIREFIGHTER.

SO HE TRANSFERRED INTO A HAZARDOUS DUTY POSITION, WHICH THEN PUT THIS BIG BUCKET OF TIME ON THE BOOKS AND THEN IN ADDITION TO THAT, AS YOU ALL ARE PROBABLY WELL AWARE, THE GENERAL ASSEMBLY IS CONSIDERING, ALTHOUGH IT DIDN'T HAPPEN THIS YEAR, FOR DISPATCHERS TO BECOME HAZARDOUS DUTY, AND IF THAT HAPPENS, WE'RE GOING TO HAVE A WHOLE BUNCH OF PEOPLE MIGRATING TO A HAZARDOUS DUTY POSITION AND LOSING THAT PTO BUCKET.

SO WE'RE TRYING TO GET AHEAD OF THAT.

NOT TO GET YOU TO LIST ALL OF THEM.

IS IT IN THIS PACKAGE, ALL HAZARDOUS DUTY JOBS? THERE'S A LIST OF THEM IN HERE.

NO HAZARDOUS DUTY POSITIONS ARE POLICE AND FIRE RIGHT NOW.

THAT'S IT? THAT'S IT CURRENTLY.

SO YOUR INTENTION WAS TO KIND OF HEAD OFF SOMETHING BEFORE IT HAPPENED AND ADDRESS THE SITUATION THAT ALREADY OCCURRED.

SO IF THERE'S NO OTHER QUESTIONS, I MAKE A MOTION, WE PASS THE RESOLUTION AS PRESENTED.

I SECOND. CALL THE ROLL, PLEASE, MRS. KNOTT.

[00:35:06]

GOOD EVENING, MADAM CHAIR, MEMBERS OF THE BOARD, MR. STOKE, MR. WHITTEN. AT THE FEBRUARY 8TH MEETING, THERE WAS AN AWARD OF CONTRACT FOR THE AMI RADIO METERING TO HAVE THOSE INSTALLED THROUGHOUT THE COUNTY.

THE AWARD WAS FOR A NOT TO EXCEED AMOUNT OF JUST OVER $3 MILLION, AS WAS PROVIDED BY A UTILITY SERVICES COMPANY.

THE COST INCLUDED THE IMPLEMENTATION COSTS AS WELL AS A MAINTENANCE PROGRAM COST, AND THOSE ARE SEPARATED OUT INTO TWO DIFFERENT ITEMS. THE IMPLEMENTATION COST WAS $1,898,845, AND THE MAINTENANCE PROGRAM WAS $1,113,089. THAT MAINTENANCE PROGRAM COST IS A 15 YEAR PROGRAM COST THAT WE ANTICIPATED WOULD BE ESSENTIALLY A FIXED COST MULTIPLIED TIMES 15, AN ANNUAL COST MULTIPLIED TIMES 15 YEARS.

SO IT'S A LITTLE BIT OF AN ERROR ON OUR PART IN HOW WE CALCULATED THAT NUMBER.

SO AS WE REVIEW THIS RFP, WE ALSO SAW SOME ISSUES THAT WERE NOT VERY CLEARLY SPECIFIED THAT CAUSED SOME ERRORS IN OUR CALCULATIONS.

WE DID NOT SPECIFY VERY CLEARLY THAT A PERFORMANCE AND PAYMENT BOND WAS REQUIRED FOR THE IMPLEMENTATION PIECE OF THIS PROJECT.

SO WE ASKED FOR THAT TO BE PROVIDED, AND WE ALSO ASKED FOR A 10% CONTINGENCY AFTER FURTHER CONVERSATIONS WITH THE CONTRACTOR.

THERE ARE SOME [INAUDIBLE] CONDITIONS THAT WE DO ANTICIPATE THAT MAY REQUIRE SOME ADDITIONAL COST.

SPECIFICALLY WITH THE SITE CONDITIONS WHERE THE METERS ARE LOCATED OR SPECIFICALLY WHERE THE NEW INFRASTRUCTURE MAY HAVE [INAUDIBLE].

IF THEY CAN'T GET THEM ON OUR TANKS, THEY MAY HAVE TO HAVE AN ADDITIONAL SITE THAT MAY COST THEM SOME ADDITIONAL FUNDS AS WELL.

SO WE'VE ADDED THOSE TWO COSTS TO THIS AS WELL AS THE INTEREST AND ISSUANCE COST TO FINANCE THE TOTAL COST OF THE PROJECT OVER 15 YEARS.

SO YOU CAN SEE THOSE NUMBERS IN YOUR PACKET.

THE PERFORMANCE AND PAYMENT BOND COSTS ARE CURRENTLY $ 100,115, AND WE'RE STILL DISCUSSING WITH THE CONTRACTOR ABOUT THOSE COSTS, WHICH MAY COME DOWN SOME.

THE 10% CONTINGENCY COST AS I MENTIONED WILL COVER THE POTENTIAL UNFORESEEN CONDITIONS AND THE ISSUANCE AND INTEREST COST IS OVER 15 YEARS FOR AT 2.98%.

THAT WILL ALLOW US TO FINANCE THAT COST OVER THE 15 YEARS INSTEAD OF HAVING TO PAY THAT [INAUDIBLE] UPFRONT.

SO THEREFORE, THE TOTAL COST OF THE IMPLEMENTATION ALONE, EXCLUDING THE ANNUAL MAINTENANCE COST, IS GOING TO BE $2,777,175, WHICH IS 878,336 MORE THAN WHAT WE AWARDED BACK ON FEBRUARY 8TH, AND THEN FURTHER, AS I MENTIONED A MOMENT AGO, THE ANNUAL MAINTENANCE COSTS WERE BASED ON A PER METER PER MONTH COST OF $1.97 PER METER INSTALLED EACH MONTH WE'LL PAY THAT FEE TO THE CONTRACTOR IN AN ANNUAL PAYMENT, BUT EACH YEAR THAT COST IS SUBJECT TO THE CONSUMER PRICE INDEX.

SO ANY INCREASE IN THE INDEX, THE CPI, WE WOULD SEE THAT IN THAT MAINTENANCE PROGRAM INCREASE AS WELL.

EVEN FURTHERMORE, AS WE ADD MORE METERS TO THE TO THE SYSTEM, WE'RE GOING TO HAVE ADDITIONAL COST AS WELL.

SO THAT $1.97 TODAY, IN A COUPLE OF YEARS AFTER WE GET THE MEADOWS INSTALLED AS WELL AS CHAPEL CREEK INSTALLED, WE'RE GOING TO BE ADDING MORE METERS TO THE SYSTEM.

THE COST OF THAT METER PROGRAM WILL GO UP AS IT'S INTENDED.

SO WHAT WE'RE RECOMMENDING IS A RESOLUTION TO AMEND THE CONTRACT THAT WAS AWARDED ON FEBRUARY 8TH TO ADD THESE ADDITIONAL COSTS TO THE CONTRACT, AND THAT AMOUNT WOULD BE $878,335.37 TO ALLOW FOR THAT PERFORMANCE BOND, THE CONTINGENCY AND THE FINANCE CHARGES.

I'LL BE HAPPY TO ANSWER ANY QUESTIONS, AND THE CONTRACTOR IS HERE TODAY.

UTILITY SERVICES COMPANY IS HERE TODAY, IF YOU HAVE ANY QUESTIONS FOR THEM AS WELL.

QUESTIONS, COMMENTS? YOU ANSWERED SOME OF MY QUESTIONS AS YOU WENT ALONG ABOUT THE INCREASE YEARLY POSSIBLE, BUT THE INCREASE ALSO IN ADDITIONAL METERS.

SO BOTH OF THOSE WOULD BE COST INCREASE IN THE SYSTEM.

[00:40:06]

WAS THAT A BAD ITEM? IT WAS A BIT ODD AND WE ONLY HAD TWO FOLKS BID ON IT.

THIS NUMBER IS STILL SUBSTANTIALLY LESS THAN THE SECOND BID.

YOU ALREADY KNEW WHAT I WAS GOING TO ASK.

[CHUCKLING] I'M GOOD.

I'M JUST SITTING HERE. I KNOW IT'S SOMETHING WE NEED TO DO.

I GUESS I'M A LITTLE, I DON'T KNOW WHAT YOU CALL THE RIGHT WORD, IT'S A CLEAN WORD, I GUESS, HOW DID WE GET OURSELVES IN THIS SITUATION? I MEAN, THIS IS NOT A SMALL AMOUNT DIFFERENCE.

SO IT'S JUST QUITE ALARMING TO ME THAT WE HAD SUCH A MISS ON THIS, TO BE HONEST.

YEAH, WELL, AND I'LL TAKE THE FALL FOR THAT ONE.

THAT WAS ME NOT VERY CLEARLY GOING THROUGH THE PROPOSAL TO UNDERSTAND THAT THESE NUMBERS WERE NOT INCLUDED, AND I SHOULD HAVE READ THAT A LITTLE BIT CLOSER, AND THE RFP SHOULD HAVE BEEN MORE SPECIFIC IN MAKING SURE THAT SOME OF THESE ITEMS WERE GOING TO BE ADDRESSED. WE DIDN'T SPECIFICALLY SAY THAT INCLUDE FINANCE CHARGES OR THE PERFORMANCE PAYMENT BOND, AND I THOUGHT IT WAS INCLUDED WHEN WE BROUGHT IT BACK IN HERE.

SO WE HAD CONVERSATIONS REALIZED WITH THE CONTRACT AND REALIZED THEY WERE NOT INCLUDED.

OKAY. YEAH, I'M NOT ABOUT TRYING TO BEAT ANYBODY UP.

I JUST WANT US TO GET BETTER AT WHAT WE DO BECAUSE, AGAIN, THIS IS THIS IS NOT LIKE IT'S A $100,000 DIFFERENCE.

WE'RE TALKING $800,000+ DIFFERENCE.

SO THAT'S QUITE SIGNIFICANT TO ME, BUT I UNDERSTAND.

SO THAT'S MY ONLY COMMENT.

WELL, MY STUPID QUESTION, YOU WOULDN'T BE HERE IF IT WASN'T TRUE, NOW THAT YOU KNOW THE REAL PRICE, YOU STILL THINK IT'S A GREAT IDEA TO GO WITH THIS PROGRAM AND YOU'RE GOING TO HAVE ENOUGH SAVINGS WITHIN YOUR DEPARTMENT OVER TIME? I STILL DO, YES.

THIS NUMBER IS A LITTLE BIT MORE THAN WHAT WE HAD HOPED FOR, BUT THIS STILL GETS US WITHIN OUR BUDGET NUMBER THAT WE HAD PLANNED FOR OVER 15 YEARS IN YEAR ONE.

OF COURSE, YEAR TWO, YEAR THREE AS NEW METERS ARE INSTALLED, THAT IS GOING TO HAVE TO INCREASE PER THE CPI AND THE NUMBER OF METERS, BUT WITH THIS INTEREST RATE AND WITH THESE ADDED COSTS, WE'RE STILL WITHIN OUR BUDGET AMOUNT.

WE'RE PAYING A MAINTENANCE FEE UP FRONT, THAT'S THE WAY I UNDERSTOOD IT BASICALLY.

ONCE THE METERS ARE INSTALLED AND WE START READING AT LEAST ONE ROUTE AND THAT'S STILL UNDER NEGOTIATIONS AS WELL AS, AS TO WHEN WE START PAYING THE MAINTENANCE FEE, BUT YES, WE'LL EVENTUALLY PAY THAT FEE AFTER YEAR ONE, ONCE THOSE ARE INSTALLED, BUT THAT'LL BE IN FISCAL YEAR 23 AFTER JULY IS WHEN THAT WOULD ACTUALLY OCCUR.

OKAY, SO I GUESS MY OTHER QUESTION REAL QUICK, IS DOES THAT CHANGE ANYTHING UNDER THE PROPOSED BUDGET THAT WE'RE ALREADY TALKING ABOUT? IT DOES NOT. AS I'VE MENTIONED, IT'S STILL WITHIN THE BUDGET AMOUNTS THAT WE PUT OKAY, THAT'S GOOD. HOPEFULLY NO MORE SURPRISES.

YES, SIR. NOT LIKE THIS ONE, AND MADAM CHAIR, I'LL SPEAK REAL QUICKLY TO THE PERFORMANCE AND PAYMENT BOND UNDER THE STATE CODE FOR CONSTRUCTION PROJECTS OVER 500,000, PERFORMANCE AND PAYMENT BOND'S REQUIRED, BUT THIS ISN'T A CONSTRUCTION PROJECT, SO IT'S OUR OPTION WHETHER WE WANT TO HAVE PERFORMANCE IN PAYMENT BOND, AND MR. HALTOM THOUGHT IT WOULD BE A GOOD IDEA TO HAVE A PERFORMANCE AND PAYMENT BOND.

SO THAT'S WHY THAT WAS ADDED.

YEAH, I AGREE WITH MR. HALTOM ON THIS BOND IN THIS DAY AND TIME.

YEAH, TOO MANY PEOPLE NOT STANDING UP TO [INAUDIBLE] NEARLY $2 MILLION WORTH OF INVESTMENT. WE'RE MAKING INFRASTRUCTURE.

MM HMM. MM HMM. THINGS I'VE HEARD THAT YOU'VE TOLD AND SHARED WITH US, I THINK IT'S A NECESSARY NEED.

SO I'LL MAKE A MOTION THAT WE PASS THE RESOLUTION AS PRESENTED.

I'LL SECOND IT. THANK YOU, THE MOTION HAS BEEN BROUGHT FORWARD AND SECONDED.

PLEASE CALL THE ROLL.

THE NEXT ITEM IS RESOLUTION AWARD OF CONTRACT FOR THE JANITORIAL SERVICES.

MS. DREWRY. GOOD EVENING, MADAM CHAIR.

BOARD MEMBERS, MR. STOKE AND MR. WHITTEN.

THE ITEM IS BEHIND TAB 13 AND YOUR BOARD PACKET.

OUR CURRENT JANITORIAL SERVICES PROVIDER PROVIDED US WITH A CANCELATION NOTICE ON

[00:45:06]

THEY EXPRESSED INTEREST IN INCREASING THEIR CHARGES UPON RENEWAL BEYOND THAT WHICH WE COULD AUTHORIZE BY OUR CONTRACT, WHICH WAS THE CONSUMER PRICE INDEX INCREASE.

THEIR CONTRACT CANCELATION MADE IT NECESSARY FOR US TO PROCURE JANITORIAL SERVICES BY ISSUING A NEW INVITATION FOR BID.

THAT IFB WAS POSTED ON FEBRUARY 27TH AND CLOSED ON MARCH 11TH.

A DETAILED LIST OF RESPONSIBILITIES TO BE PERFORMED DAILY, WEEKLY, MONTHLY AND ANNUALLY WAS PROVIDED AS PART OF THE IFB.

ADDITIONALLY, A CONTINUED REQUIREMENT FOR HAVING CRIMINAL BACKGROUND CHECKS ON ALL EMPLOYEES WAS ALSO INCLUDED.

11 VENDORS ATTENDED THE PRE-BID CONFERENCE AND ULTIMATELY SEVEN VENDORS SUBMITTED BIDS.

A BID SUMMARY IS IN YOUR PACKET AS ATTACHMENT A AND STAFF IS RECOMMENDING THAT THE CONTRACT BE AWARDED TO STAR COMMERCIAL JANITORIAL SERVICES.

THEIR BID WAS $219,600 ANNUALLY.

ADDITIONALLY, THEY CHARGE $0.08 PER SQUARE FOOT FOR CARPET CLEANING AND $25 AN HOUR FOR EMERGENCY CLEANING PER EMPLOYEE AND SUPERVISOR.

THE CURRENT VENDOR WOULD HAVE GONE TO $211,654 WITH A CPI INCREASE OF 4.1%.

SO THIS IS WITHIN THE REALM OF THAT RENEWAL.

AS THE BOARD MAY RECALL, WHEN WE WERE DEVELOPING OUR LIST OF CHANGES, OUR MUST DO'S FOR THE FY 23 BUDGET, WE HAD INCLUDED A LARGER PLACEHOLDER, THINKING THAT THE BIDS MIGHT COME IN HIGHER THAN THIS.

SO THAT IS POTENTIALLY AN ITEM THAT WE COULD REDUCE IN THE 23 BUDGET.

SO THERE IS A RESOLUTION IN YOUR PACKET.

THE BASIS FOR AWARD IS THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER IN THE IFB.

HAPPY TO ANSWER ANY QUESTIONS THAT YOU MAY HAVE.

QUESTIONS? NO, MA'AM. JUST ONE COMMENT.

AS YOU LOOK AT THESE BIDS THAT CAME IN, YOU GOT FOUR THAT ARE SOMEWHAT CLOSE, WHICH ARE ANYWHERE FROM FORTY THREE TO FORTY FOUR SEVEN OVER THIS PARTICULAR BID.

I KNOW WE HAVE TO AWARD IT TO THE CHEAPEST BID THAT COMES IN FRONT OF US, BUT WHEN WE WENT THROUGH THE BUDGET PROCESS, WE ALSO TALKED ABOUT ADDING AN EXTRA PERSON OR A MANAGER IN GENERAL SERVICES, AND THERE WAS SOME TALK THAT I BROUGHT UP ABOUT MAYBE A WORKING TYPE FOREMAN THAT COULD KEEP TRACK OF THESE BIDS THAT COME IN AND MAKE SURE THAT WE'RE GETTING THE SERVICES BASED ON WHAT'S PUT OUT THERE FOR BID, THAT EVERYTHING IS TAKEN CARE OF.

I JUST HOPE THAT--CONGRATULATIONS TO STAR COMMERCIAL FOR GETTING THIS, BUT I HOPE THEY FOLLOW ALL THE GUIDELINES AND CONTINUE TO GIVE THE SERVICES THAT YOU ALL ARE USED TO HAVING IN ALL THE COMPLEXES, THEY'RE USING THE RIGHT MATERIALS TO GET THE JOB DONE, AS WELL AS THEY HAVE ALL THE CERTIFICATIONS THAT ARE REQUIRED IN ORDER TO EVEN BID THIS JOB.

EXAMPLE EXECUTIVE HOUSEKEEPER CERTIFICATION THAT MUST BE HELD BEFORE THEY COULD BETTER ACCEPT A BID. SO JUST WANT TO MAKE SURE THEY FOLLOW UP OR WHOEVER IS GOING TO BE RESPONSIBLE FOR FOLLOWING UP, MAKING SURE WE'RE GETTING THE SERVICES THAT WE BID OUT.

THAT'S MY ONLY COMMENT, MADAM CHAIR, IF THERE'S ANY OTHER QUESTIONS OR CONCERNS, I SO MOVE THAT WE AWARD THIS CONTRACT TO STAR COMMERCIAL JANITORIAL SERVICES, AND THIS WOULD BE FOR $219,600.

IS THERE A SECOND? I'LL SECOND.

THANK YOU. PLEASE CALL THE ROLL.

THANK YOU. THE NEXT ITEM ON OUR AGENDA IS THE PRESENTATION OF THE PROPOSED FY 23 COUNTY BUDGET.

MR. STOKE.

[00:50:04]

[PUBLIC HEARINGS]

IS THE ORDINANCE FOR ONE TIME WAIVER OF CODE SECTION 82-311 OF THE CODE OF THE COUNTY OF VIRGINIA. MR. HALTOM. THINK AGAIN, MADAM CHAIRMAN.

MR. BOARD. MR. STOKE.

MR. WHITTEN.

WE DO HAVE A POWERPOINT, GETTING READY TO GET STARTED HERE IN JUST A MOMENT.

AS WE'RE WAITING ON THAT, I'LL JUST KIND OF START OFF REAL QUICKLY.

THIS WAIVER REQUEST IS COMING FROM THE PROPERTY OWNER, NELSON CUNNINGHAM.

HE INTENDS TO DEVELOP THE PROPERTY WITH SOME COMMERCIAL STRUCTURES ON IT, SOME FOUR OR FIVE OR SIX INDIVIDUAL BUILDINGS, ABOUT 12,000 SQUARE FEET EACH, AND THIS IS ON TAX PARCEL 340(19)00-001-0 ALONG [INAUDIBLE] PARKWAY.

THE INITIAL STRUCTURE IS INTENDED TO BE USED TO RELOCATE HIS BUSINESS THAT'S CURRENTLY IN CHESTERFIELD INTO PRINCE GEORGE COUNTY WITH THE PRIMARY FOCUS BEING ON THE RESTORATION OF AUTOMOBILES, AND RIGHT NOW AS PART OF HIS REQUIREMENTS TO DEVELOP THIS PROPERTY, HE HAS TO LOOK AT WATER AND SEWER AVAILABILITY.

EVEN THOUGH WATER AND SEWER IS ALONG [INAUDIBLE] PARKWAY IT'S CURRENTLY NOT AVAILABLE DUE TO THE LACK OF CAPACITY IN BOTH THE WATER AND SEWER SYSTEMS. WE ARE CURRENTLY WORKING ON THOSE, BUT WE'RE STILL LOOKING AT 24 TO 36 MONTHS BEFORE THOSE PROJECTS ARE COMPLETE TO ADD CAPACITY TO THAT SYSTEM AND THE OWNER MUST IDENTIFY SOME RELIABLE SOURCE OF DOMESTIC WASTEWATER TREATMENT TO BE ABLE TO SECURE THE FINANCING FOR HIS PROJECT.

SO ON THIS MAP...

THANK YOU, YOU CAN SEE THE PROPERTY IS THE TRIANGLE HIGHLIGHTED IN BLUE.

IT'S JUST ACROSS THE STREET FROM THE PURDUE PROPERTY AND YOU CAN SEE WHERE IT'S LOCATED JUST ADJACENT TO 295 AND JUST WEST OF BULL HILL ROAD EXCUSE ME, EAST OF BULL HILL ROAD.

JUST TO ZOOM IN A LITTLE BIT, YOU CAN SEE THE MAGENTA OR PINK LINE IS AN EIGHT INCH SEWER FORCE MAIN, AND ON THE OPPOSITE SIDE OF THE ROAD THERE, YOU CAN SEE THERE IS ACTUALLY A 12 INCH WATER MAIN, BUT ONCE AGAIN, WE DON'T HAVE THE ABILITY TO ALLOW THEM TO CONNECT TO THIS LINE RIGHT NOW UNTIL WE GET ADDITIONAL PROJECTS COMPLETED TO ADD CAPACITY TO SERVE THIS LOT. THIS IS A PRELIMINARY SITE PLAN THAT THE APPLICANT SUBMITTED SOME MONTHS AGO.

AS WE WERE GOING THROUGH THE REVIEW PROCESS AT THE TIME, WE DID HAVE SOME CAPACITY AVAILABLE, BUT OTHERS IN THE PIPELINE HAD ALREADY FINALIZED THEIR SITE PLANS, GOT APPROVAL, AND WE ALLOCATED THOSE CAPACITIES TO THEM.

SO THEREFORE, NOW THEY ARE LEFT WITHOUT ANY WATER SEWER CAPACITY TO BUILD THEIR FIRST EVEN JUST ONE BUILDING.

SO OUR OUR REQUIREMENTS DO REQUIRE CONNECTION TO THE PUBLIC UTILITIES.

SO AS YOU CAN SEE IN SECTION 82-311, THEY ARE REQUIRED TO CONNECT AND PAY THE APPLICABLE FEES FOR BOTH THE WATER AND THE SEWER.

SO THEY'RE ASKING FOR A WAIVER OF THAT TO BE ABLE TO INSTALL INDIVIDUAL WELL SYSTEM AS WELL AS A SEPTIC SYSTEM TO ALLOW THEM TO CONTINUE TOWARDS SITE PLAN APPROVAL.

ANYTHING THEY DO BUILD OUT THERE.

THAT PRIVATE WILL HAVE TO BE APPROVED BY THE VIRGINIA DEPARTMENT OF HEALTH AND THE APPLICANT DOES ACKNOWLEDGE THAT THE PRIVATE ONSITE FACILITIES WILL BE AN ADDITIONAL COST ASSOCIATED WITH THEIR CONSTRUCTION AND UNTIL THE COUNTY INCREASES ITS WATER SEWER CAPACITIES.

THEY FURTHER ACKNOWLEDGE THAT THE CONNECTION FEE ONCE IT DOES BECOME AVAILABLE, WILL BE REQUIRED TO BE PAID UNLESS THIS BOARD TAKES ANY FURTHER ACTIONS TO WAIVE THOSE.

SO UNTIL THE WASTEWATER AND WATER IMPROVEMENTS ARE COMPLETE, THE APPLICANT DOES REQUEST THIS WAY FOR THESE SECTIONS AND STAFF HERE DOES RECOMMEND APPROVAL TO ALLOW THEM TO CONTINUE TO MOVE FORWARD, TO ALLOW THE COUNTY TO SEE THE BENEFITS OF THE NEW CONSTRUCTION AND THE NEW TAXES THAT WOULD COME IN DUE TO THIS DEVELOPMENT.

THIS IS A PUBLIC HEARING AND IT HAS BEEN PROPERLY ADVERTISED AND I'LL BE HAPPY TO ANSWER ANY QUESTIONS AFTER THE PUBLIC HEARING IS CLOSED.

UNLESS THERE'S ANY QUESTIONS NOW.

ANY QUESTIONS? NO, MA'AM.

THANK YOU, MR. HALTOM.

I DO OPEN THIS PUBLIC HEARING UP TO THE PUBLIC.

IF YOU WISH TO SPEAK FOR OR AGAINST THIS ORDINANCE CHANGE, PLEASE COME FORWARD.

STATE YOUR NAME. YOUR ADDRESS, AND YOU WILL HAVE 4 MINUTES TO SPEAK.

[00:55:07]

DEAN HAWKINS, LANDSCAPE ARCHITECT.

I WAS HERE ABOUT THREE OR FOUR MONTHS AGO FOR THE REZONING, AND WE DID NOT EXPECT TO HAVE TO BE BACK HERE, BUT EVENTS OVERTOOK US WITH OTHER GOOD ACTIVITY AND WE ARE MAKING APPLICATION TONIGHT AND ON BEHALF OF NELSON CUNNINGHAM, THE OWNER OF THE PROPERTY, TO RECEIVE THIS WAIVER.

HOPEFULLY IT WON'T BE LONG.

LIKE YOU, I'VE BEEN AROUND A LITTLE WHILE AND I REMEMBER THE STRUGGLES WE'VE HAD OVER THE YEARS WITH THE UTILITIES ISSUES, AND I'M SO GLAD TO SEE THAT THE MASTER PLAN IS MAYBE COMING INTO EFFECT NOW AND EVENTUALLY WE'LL GET SOME RELIEF ON THESE ISSUES AND INCREASE BUSINESS FOR THE COUNTY.

SO WITH THAT, I WOULD ASK FOR YOUR BLESSING AND APPROVAL.

THANK YOU, SIR. ANYONE ELSE TO SPEAK TO THIS ISSUE? COULD YOU SEE, IF THERE'S ANYONE ON ZOOM TO SPEAK TO THIS ISSUE, PLEASE.

YES, MA'AM. GOOD EVENING AGAIN, ZOOM PARTICIPANTS.

WELCOME TO THE PUBLIC HEARING SECTION OF TONIGHT'S MEETING FOR P-1.

IF YOU WISH TO SPEAK, PLEASE STATE YOUR NAME, ADDRESS AND YOU WILL HAVE 4 MINUTES TO SPEAK TO THE PRINCE GEORGE COUNTY BOARD OF SUPERVISORS.

PLEASE RAISE YOUR ELECTRONIC HAND THE REACTION SECTION NOW TO BE RECOGNIZED.

PHONE USERS MAY PRESS STAR NINE TO RAISE THEIR HANDS.

NOW, WE DO HAVE ONE HAND RAISED, MADAM CHAIR.

ALL RIGHT. THANK YOU.

YOU'RE UNMUTED, MR. MITCHELL.

CAN YOU HEAR ME? YES, SIR.

I'D JUST LIKE TO SEND EVERYBODY ON THE SUPERVISORS AN EMAIL.

WE WERE BLOCKED FROM THE PUBLIC MEETING TODAY, AND JUST FOR SOME REASON, I GOT TO SPEAK TO YOU JUST NOW.

SO THERE ARE A LOT OF PARTICIPANTS TRYING TO SPEAK AT THE PUBLIC MEETING AND THE VOICE AND THE VIDEO WAS LOCKED BY THE HOST.

THAT'S IT, THANK YOU.

THANK YOU, MR. MITCHELL. WE'RE SORRY ABOUT THAT.

ARE THERE ANY ADDITIONAL ZOOM PARTICIPANTS WISHING TO SPEAK REGARDING P-1? PLEASE RAISE YOUR ELECTRONIC HAND USING THE REACTIONS SECTION.

NO ONE IS RAISING THEIR HAND, MADAM CHAIR.

THANK YOU. SINCE THERE ARE NO ONE ELSE TO SPEAK.

I CLOSE THIS PUBLIC HEARING ON P-1 AND TURN IT BACK TO THE BOARD.

MADAM CHAIR, IF THERE'S NO FURTHER DISCUSSION, I AM SO MOVED THAT WE WOULD APPROVE THIS WAIVER, THIS ONE TIME WAIVER FOR THIS PARTICULAR PROJECT AT THIS TIME.

I'LL SECOND. THANK YOU.

THE MOTION HAS BEEN PUT FORWARD AND SECONDED.

CALL THE ROLL, PLEASE.

THANK YOU. THE NEXT PUBLIC HEARING IS P-2 REZONING AMENDMENT.

MR. GRAVES.

ALL RIGHT, GOOD EVENING, MADAM CHAIR.

WAYMACK, MEMBERS OF THE BOARD AND MR. STOKE AND MR. WHITTEN.

THIS IS A REQUEST OF SI VIRGINIA II LLC TO AMEND AND REPLACE THE CONDITIONS OF REZONING CASE RZ-20-04 AND CASE AMENDMENT RZ-20-05, TWO ZONING CASES TO CONSOLIDATE ZONING CONDITIONS UNDER ONE ZONING CASE AND ELIMINATE A LAND USE RESTRICTION ON HIGH CUBE WAREHOUSES. THE SUBJECT PROPERTY IS ZONED M-1 LIMITED INDUSTRIAL COMPRISES 157.15 ACRES LOCATED ON QUALITY WAY IN SOUTHPOINT INDUSTRIAL PARK AND IS IDENTIFIED AS TAX NUMBER 340(22)00-010-0.

AND THE COMPREHENSIVE PLAN INDICATES THIS PROPERTY IS SUITABLE FOR INDUSTRIAL USES.

THIS IS A VIEW OF THAT PROPERTY OUTLINED IN RED, AGAIN LOCATED AT THE END OF QUALITY WAY

[01:00:02]

THIS IS A ZONING MAP VIEW.

THE LIGHT GRAY COLOR IS IN ONE INDUSTRIAL, AND SO YOU CAN SEE THAT PROPERTY AND THE SURROUNDING PROPERTIES ARE ZONED M-1.

THE DARK GRAY IS FOR M-3, I THINK, AND THIS IS AN AERIAL VIEW FROM 2020.

SO, AT THAT POINT IN TIME, IT WAS A VACANT LOT.

AGAIN, THIS USED TO BE TWO TAX PARCELS AND HAVE SINCE BEEN CONSOLIDATED INTO ONE LARGER TAX PARCEL. CURRENTLY THERE IS A SPECULATIVE BUILDING UNDER CONSTRUCTION.

IT'S APPROXIMATELY 650,000 SQUARE FEET.

HAD TO TAKE TWO PHOTOS TO GET THE FRONT OF THE BUILDING ON ONE SLIDE, BUT THAT GIVES YOU AN IDEA OF WHAT'S GOING ON IN THE PROPERTY RIGHT NOW.

SO THE BACKGROUND OF THE ZONING ON THIS PROPERTY IS THAT THERE WERE TWO ZONING CASES IN 2020 AND THERE WERE TWO ZONING CASES BECAUSE THERE WERE TWO TAX PARCELS.

THAT'S HOW IT WAS DONE AT THAT POINT IN TIME.

THE KEY ELEMENT OF THE ZONING CASES WAS, FIRST OF ALL, THEY WERE DOWN ZONING ONE PORTION OF THE PARCEL FROM M-3 TO M-1, SO THAT THE WHOLE PARCEL WOULD THEN BE ONE ZONING DISTRICT AND AT THAT TIME, WHEN THEY WERE GOING THROUGH THE ZONING CHANGE, IT TRIGGERED A REQUIREMENT FOR A TRAFFIC IMPACT ANALYSIS, AND THAT REQUIREMENT WAS COMING FROM VDOT.

SO BASED ON THE EXPECTED TRAFFIC THAT COULD BE ALLOWED ON A PROPERTY OF THAT SIZE THAT'S ZONED INDUSTRIAL, IT WAS TRIGGERING THE NEED FOR A TRAFFIC IMPACT STUDY AND SUCH A STUDY REQUIRES EXTRA TIME TO PREPARE AND THEN TO BE REVIEWED.

SO IN THE INTEREST OF TIME, THE APPLICANT DECIDED TO VOLUNTARILY PROFFER OUT SPECIFIC USES THAT WOULD HAVE TRIGGERED THE REQUIREMENT FOR THAT TRAFFIC STUDY, AND THOSE USES ARE THERE FOR YOU THERE.

HIGH-CUBE FULFILLMENT CENTER WAREHOUSE AND HIGH-CUBE PARCEL HUB WAREHOUSE, AND THOSE ARE VERY SPECIFIC USES THAT ARE FOUND IN A TECHNICAL MANUAL FOR LAND USES.

I THINK, AGAIN, SOMETHING THAT VDOT LOOKS AT WHERE IT GETS DOWN TO VERY GRANULAR TYPES OF USES THAT CAN GO INTO BUILDINGS.

SO THAT'S NOT SOMETHING FROM THE ZONING ORDINANCE.

AGAIN, IT WAS JUST PROFFERED BY THE APPLICANT SO THAT THEY COULD PROCEED WITHOUT DOING THE TRAFFIC IMPACT STUDY.

FLASH FORWARD A COUPLE OF YEARS AND THE SPECULATIVE BUILDING AGAIN IS UNDER CONSTRUCTION AND THE THE PROPERTY OWNERS EVALUATING POTENTIAL TENANTS FOR THE BUILDING, AND THEY WERE CONSIDERING THAT REQUIREMENT THAT APPLIES FROM THE PREVIOUS ZONING CASES THAT CERTAIN USERS COULD NOT BE IN THAT BUILDING, AND AS THEY WERE PREPARING TO DO A TRAFFIC IMPACT STUDY SO THAT THEY COULD ACCOMMODATE THOSE THOSE KINDS OF USES POTENTIALLY, THEY FOUND THAT THE TECHNICAL MANUAL HAD BEEN UPDATED AND THERE WAS NO LONGER A NEED FOR THERE WAS NO LONGER A REQUIREMENT FOR THAT TRAFFIC IMPACT STUDY.

SO AT THAT POINT IN TIME, THEY DECIDED TO MAKE A REQUEST TO THE COUNTY TO AMEND THE ZONING CASE SO THAT EXCLUSION WOULD NO LONGER WOULD NO LONGER APPLY TO THE PROPERTY.

IF THIS REQUEST IS APPROVED.

SORRY, LET'S SEE WHAT ELSE I WANT TO SAY ABOUT THAT.

SO THEY APPLIED FOR THIS REZONING AMENDMENT.

SO THEIR GOALS ARE TO REMOVE THAT RESTRICTION AND TURN THE TWO CASES TO ZONING CASES INTO ONE ZONING CASE, BECAUSE NOW THERE'S ONLY ONE TAX PARCEL.

THIS WOULD SIMPLIFY THE ZONING THERE, AND THEN REGARDING THE REMOVING THAT RESTRICTION ON THE SPECIFIC USES THAT WOULD PUT THIS PROPERTY ON EQUAL FOOTING WITH THE OTHER PROPERTIES AROUND IT THAT ARE ZONED IN ONE BECAUSE THIS WAS JUST AN EXCLUSION ON THIS PROPERTY.

SO THIS REQUEST, IF APPROVED, WOULD JUST, AGAIN, MAKE THIS A STANDARD M-1 ZONING DISTRICT. SO, SPECIFICALLY, THEY WOULD AMEND THE CONDITIONS OF THE EXISTING ZONING CASES TO REMOVE THE LANGUAGE ABOUT THOSE USES AND REPLACE THE TWO SETS OF CONDITIONS WITH JUST ONE AND ALL OTHER CONDITIONS THAT APPLIED TO THOSE CASES WOULD REMAIN IN PLACE.

SO PLANNING AND ZONING STAFF REVIEW COMMENTS OTHER THAN WHAT I WAS JUST GOING THROUGH, THE ZONING DISTRICT IS NOT PROPOSED TO CHANGE.

[01:05:01]

THIS IS AN ESTABLISHED INDUSTRIAL PARK WITH OTHER USERS LIKE THIS AND WE'RE NOT AWARE OF ANY ISSUES ON HANDLING THE TRUCK TRAFFIC WITHIN THAT PARK.

WE JUST NOTED THAT THERE'S BUILDING UNDER CONSTRUCTION AND IT'S DESIGNED FOR EXPANSION, AND THIS REQUEST WOULD BE CONSISTENT WITH THE COMPREHENSIVE PLAN.

EFFECTIVELY, THE ZONING WOULDN'T CHANGE JUST ONE THERE WOULD BE A REMOVAL AND EXCLUSION, AND STAFF BELIEVES THE PROFFERED CONDITIONS ARE APPROPRIATE.

THE OTHER STAFF REVIEW COMMENTS, OF COURSE, COME FROM VDOT, WHERE THEY AGREED THAT THIS SUBMITTED TRIP GENERATION DATA IS REPRESENTATIVE OF WHAT CAN HAPPEN ON THIS PROPERTY ESSENTIALLY, AND THAT THEY'RE JUST RESTATING THAT SPECIFIC TRAFFIC TRAFFIC STUDY WOULD NOT BE REQUIRED AT THIS WITH THIS CHANGE, AND THEY JUST NOTED THE ENTRANCE APPEARS TO MEET VDOT STANDARDS AND THAT THEY DIDN'T HAVE ANY OBJECTIONS TO THIS REQUEST.

THERE WEREN'T COMMENTS FROM OTHER DEPARTMENTS.

SO JUST A REHASH ON THE PROFFERED CONDITIONS.

THEY JUST CHANGED TWO OF THEM.

AGAIN, JUST ACKNOWLEDGING THAT THE PARCELS HAVE BEEN CONSOLIDATED AND TO CHANGE THE CONDITION THAT EXCLUDED THINGS SO THAT ALL M-1 USES WOULD NOW BE PERMITTED AND THERE'S A SUMMARY OF THE REMAINING CONDITIONS WHICH RELATE TO VEGETATIVE BUFFERS THAT ARE REQUIRED TO BE ON THE SITE, GROUNDCOVER, LANDSCAPING, LIGHTING AND IT NEED TO MEET WITH VDOT WHEN THE SITE IS DEVELOPED.

SO THIS REQUEST WENT TO THE PLANNING COMMISSION AND THEY RECOMMENDED APPROVAL.

THERE WEREN'T ANY PUBLIC COMMENTS OTHER THAN THE APPLICANT AT THAT HEARING, AND, OF COURSE, IT WAS ADVERTISED WITH ALL THE REQUIREMENTS UNDER THE STATE CODE.

SO THAT CONCLUDES THE STAFF PRESENTATION.

I CAN ANSWER ANY QUESTIONS AND I SAW THE APPLICANT IS ON ZOOM.

SO IF YOU HAD QUESTIONS FOR THEM, YOU CAN ASK THEM.

QUESTIONS FROM THE BOARD? NO, MA'AM. DOES THIS FACILITY FALL UNDER THE ONES THAT'S GOING TO NEED PRIVATE WATER AND SEWER? NO, IT DOES NOT.

THIS BUILDING IS SERVED BY PUBLIC WATER AND SEWER, CORRECT? IT'S SERVED BY PUBLIC WATER AND SEWER, IT'S OKAY.

DO I HAVE A MOTION? GRAVES. I OPEN THIS UP NOW TO THE PUBLIC.

IF YOU WISH TO SPEAK FOR OR AGAINST THIS ISSUE, PLEASE COME FORWARD.

STATE YOUR NAME AND ADDRESS AND YOU'LL HAVE 4 MINUTES TO SPEAK.

SEEING NO ONE COME FORWARD.

WOULD YOU PLEASE CHECK ON ZOOM? YES, MADAM CHAIR.

GOOD EVENING AGAIN. ZOOM PARTICIPANTS WELCOME TO THE PUBLIC HEARING SECTION OF TONIGHT'S MEETING FOR P-2.

PLEASE STATE YOUR NAME AND ADDRESS AND YOU WILL HAVE 4 MINUTES TO SPEAK TO THE BOARD.

PLEASE RAISE YOUR ELECTRONIC HAND IN THE REACTIONS SECTION NOW TO BE RECOGNIZED.

PHONE USERS MAY PRESS STAR NINE TO RAISE THEIR HANDS.

MADAM CHAIR, WE DO HAVE ONE SPEAKER WHO HAS RAISED THEIR HAND.

YOU'RE UNMUTED. CAN YOU HEAR ME NOW? YES, SIR. ALL RIGHT.

THANK YOU. THIS IS TOM WORTHAM AND I'M REPRESENTING SI VIRGINIA ON THIS MATTER.

I APPRECIATE THE BOARD GIVING ME AN OPPORTUNITY TO TALK TONIGHT.

TIM DID A GREAT JOB OF REHASHING THE ENTIRE HISTORY OF THIS REZONING ON THIS PARTICULAR PARCEL. WE WERE TRYING TO BE PROACTIVE AND GO AHEAD AND INITIATE THE TRAFFIC IMPACT ANALYSIS THAT WE HAD TRIED TO GET AROUND SO THAT IT WOULDN'T HOLD US UP, BUT WE ARE WELL ON OUR WAY NOW TO COMPLETING THE BUILDING AND SO WE WANTED TO GET AHEAD OF THE CURVE.

SO IF ANY USER DID SHOW UP THAT MIGHT NEED THOSE TYPES OF USES, WE WOULD ALREADY HAVE THE

[01:10:04]

SO WE APPRECIATE YOUR SUPPORT IN MANY THINGS IN PRINCE GEORGE COUNTY, BUT WOULD PARTICULARLY APPRECIATE YOUR SUPPORT ON THIS PARTICULAR MATTER.

THANK YOU. THANK YOU.

IS THERE ANYONE ELSE TO SPEAK? THERE BEING NO FURTHER PERSONS TO SPEAK, I CLOSE THE PUBLIC HEARING AND TURN IT BACK TO THE BOARD.

PRESENTED. I'LL SECOND.

THANK YOU. MADAM CHAIR.

IT'S ACTUALLY AN ORDINANCE, NOT A RESOLUTION.

I WAS GOING TO CHANGE THAT, THANKS, MR. WHITTEN. THANK YOU.

MR. WEBB SECONDED.

ALL RIGHT. THANK YOU.

CALL THE ROLL, PLEASE.

THANK YOU. THE NEXT ITEM IS P-3.

THE PUBLIC HEARINGS SPECIAL EXCEPTION THE REQUESTS OF BRIGHTVIEW.

ZONING ORDINANCE SECTION.

THANK YOU, MISTER--HEY, HOW ARE YOU? I'M [INAUDIBLE] GREEN. THANK YOU.

MR. "HEY, HOW ARE YOU?" [CHUCKLING] HEY, HOW ARE YOU? GOOD EVENING, MADAM CHAIR, VICE CHAIRMAN HUNTER, THE MEMBERS OF THE BOARD.

MR. STOKE AND MR. WHITTEN.

I WILL PRESENT THE CASE THIS EVENING.

SPECIAL EXCEPTION 21-07.

THIS IS THE REQUEST OF BRIGHT VIEW, LLC.

PURSUANT TO PRINCE GEORGE COUNTY'S ZONING ORDINANCE, SECTION 90-393, SUBSECTION 8, TO PERMIT A SPECIAL CARE HOSPITAL IN A B-1 GENERAL BUSINESS DISTRICT FOR THE PURPOSE OF PROVIDING OUTPATIENT SUBSTANCE ABUSE SERVICES IN AN EXISTING COMMERCIAL BUILDING.

THE SUBJECT PROPERTY IS APPROXIMATELY 6.645 ACRES IN SIZE AND IS LOCATED AT 4140 CROSSINGS COURT AND IS IDENTIFIED AS TAX PARCEL NUMBER 120(0A)00-003-J. THE COMPREHENSIVE PLAN INDICATES THE PROPERTY IS SUITABLE FOR COMMERCIAL USES.

THE VISUAL THAT YOU ARE SEEING NOW IS THE TAX PROPERTY MAP AND THE SUBJECT PROPERTY IS HIGHLIGHTED IN A RED AREA.

THE NEXT MAP IS THE ZONING MAP OF THE SUBJECT PROPERTY AND THE SUBJECT PROPERTY IS ZONED COMMERCIAL B-1 AND THAT AREA SHOULD BE SHADED RED, BUT IT'S LIKE A BURNT ORANGE COLOR, AND THE ADJOINING PROPERTIES ARE ZONED R-2 RESIDENTIAL AND THAT IS THE ORANGE-GOLD COLOR SHADING.

[01:15:09]

BACKGROUND, BIRHGTVIEW LLC OFFERS OUTPATIENT MEDICATION ASSISTED TREATMENT FOR DRUG ADDICTION.

RIGHT NOW THEY HAVE 54 LOCATIONS ACROSS FIVE STATES AND THEY CURRENTLY HAVE SEVEN. LOCATIONS THAT'S IN THE COMMONWEALTH.

LYNCHBURG, MIDLOTHIAN, NEWPORT NEWS, SUFFOLK, AND THERE ARE TWO SITES IN CHESAPEAKE.

I WAS LOOKING ON THEIR WEBSITE THIS MORNING AND THEY HAVE A FUTURE OPENING IN THE CITY OF DANVILLE, FREDERICKSBURG, HARRISONBURG AND WOODBRIDGE.

REQUEST SUMMARY THE APPLICANTS WISH TO LEASE 7520 SQUARE FEET OF SPACE IN AN EXISTING.

COMMERCIAL BUILDING. THERE WILL BE NO SIGNIFICANT EXTERIOR MODIFICATIONS PLAN.

AT FULL CAPACITY, THEY WILL PRODUCE AT LEAST TEN FULL-TIME JOBS. THE TOTAL PARKING SPACES THAT THE OPERATION WILL NEED IS 17 SPACES.

THE PROPOSED HOURS OF OPERATION IS 8 A.M.

TO 7:00 PM MONDAY TO FRIDAY.

THEY REQUESTED TO STAY OPEN AN HOUR LATER THAN THE 6 P.M.

THE STAFF HAD RECOMMENDED BECAUSE THEY WANTED TO ACCOMMODATE GROUP SESSIONS FOR PERSONS THAT HAVE FULL TIME JOBS.

THE APPLICANT REQUEST IS BEING MADE AS A SPECIAL EXCEPTION FOR A SPECIAL CARE HOSPITAL IN THE ZONING ORDINANCE DEFINITION OF A SPECIAL CARE HOSPITAL IS ON THE VISUAL , AND THESE ARE SOME PICTURES OF THE BUILDING.

YOU HAVE THE FRONT OF THE BUILDING, THE REAR OF THE BUILDING AND IN THE REAR OF THE BUILDING.

THERE IS A EXISTING BERM WITH TREES ON IT.

THESE ARE SOME RENDERINGS OF WHAT THE INTERIOR OF THE BUILDING MAY LOOK LIKE.

NEXT IS [INAUDIBLE] PLANNING [INAUDIBLE] AND STAFF COMMENTS.

STAFF FEELS THAT THE PROPOSED USE WILL HAVE MINIMAL IMPACT ON THE SURROUNDING PROPERTIES AND RESIDENCES.

THE EXISTING COMMERCIAL COMPLEX HAS AMPLE OFF STREET PARKING.

THE SURROUNDING USES ARE CURRENTLY COMMERCIAL VACANT LOT ZONED COMMERCIAL, THEY ARE OFF SITE AND THERE ARE SINGLE FAMILY RESIDENCES ALONG JEFFERSON PARK ROAD.

OTHER APPROVALS THAT WILL BE NEEDED PRIOR TO THE OPERATION BEING APPROVED IS A CHANGE OF USE FOR THE BUILDING AND LICENSURE BY THE VIRGINIA DEPARTMENT OF BEHAVIORAL HEALTH, AND THEY WILL BE REQUIRED TO ACQUIRE A LOCAL BUSINESS LICENSE FROM

[01:20:02]

IT HAS A PROPERTY DESIGNATED FOR FUTURE COMMERCIAL AND BUSINESS USE, AND ALSO THERE IS THE EXISTING BERM AND TREES THAT SERVES AS A BUFFER TO THE ADJACENT PROPERTIES THAT'S ON JEFFERSON PARK ROAD.

SKIP AHEAD ONE.

THE PLANNING COMMISSION MET ON FEBRUARY 24TH AND THEY VOTED 6 TO 0 TO APPROVE A SPECIAL EXEMPTION SUBJECT TO SEVERAL PROFFERED CONDITIONS.

AT THE PUBLIC HEARING, THERE WERE NO PUBLIC COMMENTS MADE BY ANY MEMBERS OF THE PUBLIC, AND THE SPECIAL EXCEPTION CASE HAS BEEN ADVERTISED IN ACCORDANCE WITH THE REQUIREMENTS OF THE STATE.

THESE ARE JUST SOME HIGHLIGHTS OF THE RECOMMENDED CONDITIONS.

THAT THE HOURS OF OPERATION BE BETWEEN 8 A.M, AND 7 P.M, AND THAT THE APPLICANT SHOULD BE ALLOWED TO STORE AND DISPENSE MEDICATION ON SITE.

THE MEDICATION SHOULD BE STORED IN A 2,500LBS SAFE IN A BADGE ACCESS ONLY ROOM THAT'S UNDER 24 HOUR SURVEILLANCE BY INTERNAL CAMERAS.

THE APPLICANTS WILL ALSO HAVE TO ADHERE TO THE REGULATIONS OF THE DRUG ENFORCEMENT AGENCY AND THE VIRGINIA BOARD OF PHARMACY, AND THEY WILL BE REQUIRED TO COMPLY WITH ALL OF THEIR ANNUAL INSPECTIONS, THE APPLICANT WOULD HAVE TO OBTAIN THE CHANGE OF USE , AND A TENANT [INAUDIBLE] FROM THE BUILDING OFFICE, AND THEY MUST ALSO OBTAIN ALL REQUIRED LICENSES AND PERMITS FOR OPERATION OF AN OUTPATIENT SUBSTANCE ABUSE SERVICE FACILITY, AND ALSO ONE OF THE CONDITIONS SAYS THAT THERE SHOULD BE NO LOITERING AT THE FACILITY AFTER THE CLOSURE OF BUSINESS , AND THAT CONCLUDES MY PRESENTATION.

THANK YOU, MR. GREEN.

ANY QUESTIONS, COMMENTS FROM THE BOARD? I JUST HAVE A COUPLE OF COMMENTS I WANT TO SAY.

I LIKE THE BERM [INAUDIBLE].

I'M FAMILIAR WITH IT, AND I THINK THAT'S A GOOD BERM BETWEEN THAT AND THE HOMES THAT FACE JEFFERSON PARK AND SECONDLY, EVEN THOUGH IT'S A SIX ACRE PARCEL THAT'S BEING CHANGED, BY NO MEANS WILL THIS USE OF THIS ENCOMPASS THAT SIX ACRES.

I JUST WANTED TO MAKE SURE THAT WAS CLEAR.

THANK YOU. ANY OTHER QUESTIONS, COMMENTS? THANK YOU, MR. GREEN.

I NOW OPEN THIS HEARING UP TO THE PUBLIC.

ANYONE WHO WISHES TO SPEAK FOR OR AGAINST THIS ISSUE, PLEASE COME FORWARD.

STATE YOUR NAME AND ADDRESS AND YOU WILL HAVE 4 MINUTES TO SPEAK.

[01:25:07]

MY NAME IS NICK WALKER. I'M WITH ROSLYN FARM CORPORATION, THE OWNERS OF THE PROPERTY AND THE DEVELOPERS OF THE PROPERTY.

FELLOW MEMBERS OF THE BOARD. GOOD EVENING, HAVE YOU ALL HAVE A WONDERFUL NIGHT.

I JUST WANTED TO SPEAK ON BEHALF OF THIS AS THE OWNER OF THE PROPERTY THAT WE DO SUPPORT THIS APPLICATION FROM BRIGHTVIEW.

I'M HERE TO ANSWER ANY QUESTIONS YOU HAVE.

I BELIEVE MIKE DIMAGGIO, WHO IS WITH YOU, MIGHT BE ON VIA ZOOM.

HE CAN ANSWER ANY MORE REGARDING THE OPERATIONS OF THIS APPLICATION, AND JUST HERE TO ANSWER ANY QUESTIONS. THANK YOU, GUYS.

THANK YOU ALL. THANK YOU.

THANK YOU FOR COMING.

ANY OTHERS WHO WISH TO SPEAK FOR OR AGAINST THIS ISSUE.

WOULD YOU PLEASE CHECK ON ZOOM? YES, MADAM CHAIR. GOOD EVENING AGAIN, ZOOM PARTICIPANTS.

WELCOME TO THE PUBLIC HEARING SECTION OF TONIGHT'S MEETING FOR P-3.

PLEASE STATE YOUR NAME AND ADDRESS AND YOU WILL HAVE 4 MINUTES TO SPEAK TO THE PRINCE GEORGE COUNTY BOARD OF SUPERVISORS.

PLEASE RAISE YOUR ELECTRONIC HAND THE REACTIONS SECTION NOW TO BE RECOGNIZED.

PHONE USERS MAY PRESS STAR NINE TO RAISE THEIR HANDS.

WE HAVE ONE SPEAKER, MADAM CHAIR.

THANK YOU. YOU SHOULD BE ABLE TO SPEAK, SIR.

THANK YOU. GOOD EVENING, LADIES AND GENTLEMEN OF THE BOARD.

I REALLY APPRECIATE YOUR TIME IN REVIEWING THIS MATTER.

MY NAME IS MIKE DIMAGGIO, THE VICE PRESIDENT OF DEVELOPMENT FOR BRIGHTVIEW, LLC, HERE TO ANSWER ANY SPECIFIC QUESTIONS, BUT JUST WANTED TO SAY THAT WE ARE LOOKING FORWARD TO POTENTIALLY SERVICING THIS COMMUNITY.

WE HAD A LOT OF CONVERSATIONS WITH KEY MEMBERS OF THE ADDICTION COMMUNITY IN PRINCE GEORGE, AND IT SEEMS TO BE A LOT OF NEED FOR OUR SERVICES IN THE AREA AND A LOT OF EXCITEMENT IN A QUALITY TREATMENT PROVIDER LIKE BRIGHTVIEW COMING TO THE AREA.

SO HAPPY TO ANSWER ANY SPECIFICS OR ANY FOLLOW UP QUESTIONS, BUT OBVIOUSLY SUPPORTIVE OF THIS MATTER, AND THANK YOU FOR YOUR TIME.

THANK YOU. THANK YOU, SIR.

I HAD A QUESTION FOR YOU, SIR.

HOW MANY PATIENTS DO YOU THINK YOU'LL BE ABLE TO ACCOMMODATE? I GUESS WE MEASURE THAT IN A COUPLE OF DIFFERENT WAYS.

SO, I WOULD GUESS THAT THROUGHOUT ANY GIVEN DAY, SOMEWHERE AROUND 20 PATIENTS MAY COME THROUGH, SEVEN AT THE MOST AT ONE TIME ON SITE.

I'M HOPING THAT WE CAN ACCOMMODATE ABOUT 300 PATIENTS AT THIS FACILITY, BUT THOSE PATIENTS COME AT VARYING DEGREES, MOST OF WHICH AFTER THEY'VE KIND OF GRADUATED THROUGH SOME TIME WILL COME ABOUT ONCE A MONTH TO THE FACILITY.

THANK YOU, SIR. DONALD HUNTER, I'D LIKE TO ASK ONE QUESTION.

THE LATE HOUR COUNSELING, WOULD THAT BE GROUP COUNSELING AT THE LATE HOUR? THAT'S CORRECT, SIR. SO WE DON'T HAVE THAT EVERY DAY.

WE OFFER THAT A FEW DAYS THROUGHOUT THE WEEK, AND LIKE MR. GREEN HAD MENTIONED, THAT IS TO ACCOMMODATE FOLKS THAT SEEK TREATMENT BUT STILL HAVE FULL TIME JOBS. SO WE'D LIKE TO OFFER THEM AN OPPORTUNITY TO STILL GET IN SOME SOME GROUP SESSIONS WITH THEIR PEERS.

WHAT'S SIZE WOULD THOSE GROUP SESSIONS BE? THEY ARE USUALLY AROUND SEVEN PEOPLE.

OKAY, THANK YOU. THANK YOU.

THANK YOU, SIR. ANY OTHER QUESTIONS? IS THERE ANYONE ELSE TO SPEAK? IF THERE ARE OTHER ZOOM PARTICIPANTS WISHING TO SPEAK, PLEASE RAISE YOUR ELECTRONIC HAND THE REACTION SECTION.

MADAM CHAIR, NO ONE ELSE IS INDICATING THEY WISH TO SPEAK.

IF THERE'S NO ONE ELSE TO SPEAK, I CLOSE THIS PUBLIC HEARING ON P-3, AND TURN IT BACK OVER TO THE BOARD.

MADAM CHAIR, IF WE DON'T HAVE ANY OTHER QUESTION FROM OTHER BOARD MEMBERS.

IF THERE'S NO OTHER QUESTIONS, I THINK IT'S A GOOD PROGRAM.

HOPEFULLY IT'S EFFECTIVE.

SO I WOULD MAKE EMOTIONS THAT WE APPROVE IT.

DO I HAVE A SECOND? I WOULD SECOND.

THANK YOU, THE MOTION HAS BEEN BROUGHT FORTH AND SECONDED.

[01:30:03]

THAT CONCLUDES OUR PUBLIC HEARING.

NOW WE GO BACK TO OUR AGENDA, WHICH IS A-7 THE PRESENTATION

[ORDER OF BUSINESS (Part 2 of 2)]

GOOD EVENING, THANK YOU, MADAM CHAIR, MEMBERS OF THE BOARD, MR. WHITTEN. YOU HAVE A FULL COPY OF TONIGHT'S INTRODUCED BUDGET PRESENTATION AND BUDGET PACKET AT YOUR DESK.

THE PRESENTATION AND THE INTRODUCED BUDGET DOCUMENT FOR FY 23 WILL BE POSTED TO THE COUNTY WEBSITE FOLLOWING TONIGHT'S BOARD MEETING.

WE LIVE IN TURBULENT TIMES.

INFLATION IS AT A 40 YEAR HIGH.

THE POLITE TERM IS THAT THE MARKETS ARE IN FLUX.

THE GOAL IS NOT TO RANDOMLY SWAY WITH THE LARGE WAVES, BUT TO CHART A STRONG AND STEADY COURSE THAT IS EVEN KEELED AND TAKES US THROUGH THE ECONOMIC STORM TOGETHER.

THE FEDERAL RESERVE HAS ALREADY BEGUN RAISING INTEREST RATES, PROPOSING SIX RAISES IN 2022 AND PROPOSING THREE IN 2023.

OVER THE NEXT TWO YEARS.

PROPERTY VALUES SHOULD LEVEL OUT TO NORMAL AMOUNTS OR EVEN COULD DROP AS SEEN DURING THE 2008 HOUSING BUBBLE.

ECONOMIES TEND TO BE CYCLICAL.

THE FY 23 BUDGET GOALS INCLUDE LOWERING THE REAL ESTATE TAX RATE FROM $0.86 TO $0.83. LOWERING THE PERSONAL PROPERTY TAX RATE FROM 4.25 TO 3.95.

ELIMINATING THE MOTOR VEHICLE LICENSE FEE, OTHERWISE KNOWN AS THE DECAL FEE.

WE WILL NOT COLLECT ABOUT 3.4 MILLION IN TAXES AND FEES BASED ON THESE THREE REDUCTIONS.

WE ARE TO DEVELOP A CONSERVATIVE BUDGET REALISTICALLY ALIGNED WITH THE CURRENT ECONOMIC MARKETS, MAINTAIN THE CURRENT LEVEL OF SERVICE FOR PRINCE GEORGE COUNTY CITIZENS, AND ENHANCE DELIVERY OF SERVICES WHERE FEASIBLE.

INVEST RESOURCES TO ADDRESS PAY COMPRESSION AND PROVIDE AN ATTRACTIVE AND COMPETITIVE COMPENSATION PLAN FOR ALL COUNTY EMPLOYEES.

PROVIDE REQUIRED PAY INCREASES FOR STATE SUPPORTED EMPLOYEES AND CONSTITUTIONAL OFFICERS AND CONTINUE TO PARTNER WITH THE PRINCE GEORGE COUNTY PUBLIC SCHOOLS TO MAKE INVESTMENTS IN EMPLOYEE COMPENSATION, AND TO MAKE STRATEGIC DECISIONS AND INVESTMENTS USING THE AMERICAN RESCUE PLAN ACT OR ARPA FUNDS FOR UTILITY INFRASTRUCTURE.

THE GENERAL FUND REVENUES FOR FY 23 INTRODUCED BUDGET JUST OVER $69 MILLION.

THE NUMBER IN FY 22 WAS APPROXIMATELY 62.5 MILLION.

THIS IS AN INCREASE OF $6.4 MILLION.

THE REAL PROPERTY TAX AND OTHER PROPERTY TAX PORTIONS OF THE GENERAL FUND REVENUES EACH INCREASED BY 0.1%.

THE PERSONAL PROPERTY PORTION INCREASED BY 3.6%.

AS IS BEING SEEN THROUGHOUT THE COMMONWEALTH.

SPIKES IN ASSESSED VALUES ARE RESULTING IN MUNICIPALITIES DROPPING THEIR TAX RATES.

GROWTH IN REAL ESTATE TAX REVENUES 2.7 MILLION OR A LITTLE OVER 10% DUE TO LIMITED INVENTORY, LOWERED INTEREST RATES AND A SPIKE IN HOME PRICES.

1% OF THE GROWTH OF REAL ESTATE VALUES IS ATTRIBUTABLE TO NEW CONSTRUCTION.

WITH THE REDUCTION IN REAL ESTATE TAX RATE PROPOSED IS $0.03, 86 TO 83 PER 100 OF ASSESSED VALUE. GROWTH IN PERSONAL PROPERTY TAX REVENUES IS 3.4 MILLION OR 36.2% DUE TO INVENTORY SHORTAGES, SUPPLY CHAIN ISSUES AND INFLATION.

[01:35:01]

REAL ESTATE TAX REVENUE HAS GROWN BY 10.7%.

IT WAS SHOWN ON THE PREVIOUS SLIDE.

THIS CHART PROVIDES THE DETAILS ON WHERE THE INCREASES OCCURRED WITHIN THE REAL ESTATE TAX REVENUES.

THE PERCENTAGE OF TOTAL CHANGE SHOWS EACH CATEGORY SHARE OF THE GENERAL FUND REVENUE INCREASE OR DECREASE STARTING AT THE TOP AND WORKING DOWN AND REALIZING THIS IS ALREADY NET OF THE THREE CENT REAL ESTATE REDUCTION.

WE'RE SEEING RESIDENTIAL CHANGE OF 1.9 MILLION COMMERCIAL INDUSTRIAL CHANGE OF 392,000, NEW CONSTRUCTION AT ABOUT 264,000.

AG AT 100,000.

MULTIFAMILY AT 91,000.

AG GREATER THAN 100 ACRES AT 62,000 AND THE DELINQUENT REAL ESTATE TAX REVENUE WE'VE ACTUALLY DROPPED 125,000.

DUE TO OUR PARTNERSHIP WITH TAX, A THIRD PARTY VENDOR, THEY HAVE BEEN WORKING ON OUR DELINQUENT REAL ESTATE TAX REVENUE FOR A FEW YEARS NOW AND WE BELIEVE THEY'VE CAUGHT US UP TO THE POINT WHERE WE ACTUALLY HAVE TO REDUCE THAT NUMBER IN OUR BUDGET.

ANOTHER LOOK AT THE DETAILS WE HAVE THE PERSONAL PROPERTY TAX REVENUE HAS GROWN BY 36.2% ON SHOWN ON A PREVIOUS SLIDE.

THIS CHART PROVIDES THE DETAILS ON WHERE THE INCREASES OCCURRED WITHIN THE PERSONAL PROPERTY TAX REVENUES.

THE PERCENTAGE OF THE TOTAL CHANGE SHOWS EACH CATEGORY SHARE OF THE GENERAL FUND REVENUE INCREASE AGAIN STARTING AT THE TOP AND WORKING DOWN.

MOTOR VEHICLES 2.9 MILLION, AND OF COURSE, ALL OF THESE NUMBERS ARE ALREADY NET OF THE $0.30 REDUCTION OF THE PERSONAL PROPERTY TAX RATE.

BUSINESS FIXTURES AND FURNITURE, A LITTLE OVER 506,000, BOATS A LITTLE OVER 36,000, MILITARY LEASED VEHICLES 1155 AND VOLUNTEERS $585.

OTHER GENERAL FUND REVENUES WITH MAJOR CHANGES.

WE'LL TALK ABOUT SALES TAX FOR A MINUTE.

PRIOR TO COVID, MANY OF PRINCE GEORGE RESIDENTS SHOPPED OUTSIDE THE COMMUNITY TO BUY THINGS. ONCE COVID HIT AND EVEN AFTER COVID, PEOPLE ARE MORE INCLINED TO BUY ONLINE AMAZON AND HAVE IT SHIPPED TO YOUR DOOR, AND WHEN YOU HAVE IT SHIPPED TO YOUR DOOR RATHER THAN RUNNING TO ANOTHER COMMUNITY, THE SALES TAX COMES TO PRINCE GEORGE'S COUNTY AND WE'RE SEEING ANOTHER GROWTH.

WE'VE ANTICIPATED ANOTHER $500,000 IN REVENUE, AND THIS ASSUMES THE STATE HOLDS US HARMLESS IF THE GROCERY TAX IS REDUCED.

THERE ARE OTHER INCREASES AS WE GO DOWN THE LIST, BUT I DO WANT TO TALK ABOUT SOME OF THE DECREASES FOR A MOMENT.

THERE'S AN ITEM CALLED CHARGES FOR IN HOUSE REPAIRS, (-)111,200.

WE NO LONGER ARE USING EXPENSE REVENUE IN DEPARTMENT BUDGETS TO TRACK GARAGE LABOR ACTIVITY. THESE WERE ARTIFICIALLY INFLATING GENERAL FUND REVENUES AND EXPENDITURES, AND SINCE WE'VE GONE FROM A PAPER FILE AND ARE TRANSITIONING TO AN ELECTRONIC ONLINE MAINTENANCE SYSTEM, WE DON'T FEEL THE NEED TO KEEP THIS IN THE BUDGET ANY LONGER.

IF YOU LOOK AT SAFER THE FIRE EMS, SAFER GRANT, FY 22 IS THE LAST YEAR OF THAT GRANT.

SO WE HAD TO BUDGET ZERO FOR FY 23 AND THAT CAUSED REDUCTION, AND THEN, OF COURSE, AS POINTED OUT PREVIOUSLY, THE MOTOR VEHICLE LICENSE FEE, A $1.1 MILLION LOSS IN REVENUE BY ELIMINATING THE DECAL FEE.

OUR FUND BALANCE IS STRONG.

STAFF WOULD BE RECOMMENDING CASH FUNDING FOR, SAY, THE PROPOSED CONVENIENCE CENTER SITE.

CASH FUNDING FOR THE COURTHOUSE RENOVATIONS.

WE WOULD PAUSE.

GENERAL FUND SUPPORTED DEBT ISSUANCE UNTIL FY 27, AS RECOMMENDED BY DAVENPORT.

FUTURE DEBT SERVICE IN FY 27 SHOULD BE FOR MAJOR PROJECTS LIKE INFRASTRUCTURE OR SCHOOLS.

[01:40:01]

FUND BALANCE, WHICH IS 20% OF THE FY 23 BUDGETED FIGURES AND ABOVE THE 12.5% POLICY THE COUNTY CURRENTLY ABIDES BY.

OF COURSE, THE BUDGET IS BALANCED WITH EXPENDITURES ALSO SHOWING THE SAME $69 MILLION, 6.4 MILLION GREATER THAN FY 22.

COMPARED TO FY 22 TRANSFERS TO SCHOOLS IS ACTUALLY DOWN 0.4%.

DEBT RESERVE DOWN 0.1%.

SCHOOL DEBT GOES DOWN 1.2%.

OPERATING DOWN 0.1%.

PUBLIC ASSISTANCE AND SALARIES ARE THE SAME, AND CAPITAL OUTLAY IS UP 1.7% DUE TO THE FACT THAT SCHOOL BUSSES AND COUNTY VEHICLES ARE NOW GOING TO BE BUDGETED RATHER THAN BORROWED. POSITIONS WERE ADDED OR RECLASSIFIED.

WHERE THERE IS AN INCREASED WORKLOAD DEMANDS OR WHERE SERVICE EXPANSION WAS NECESSARY.

WE'RE PROPOSING TO ADD ONE NEW POLICE OFFICER, ONE NEW INFORMATION TECHNOLOGY TECHNICIAN, MAKE A PART TIME VICTIM WITNESS PROGRAM ASSISTANT.

FULL TIME VICTIM WITNESS ADVOCATE ADDS ONE FULL TIME AND PART TIME SOCIAL SERVICES BENEFITS PROGRAM SPECIALISTS THREE WHICH IS 84.5% STATE FUNDED.

SOME OF THE RECLASSIFICATIONS INCLUDE MAKING ONE ASSISTANT COMMONWEALTH ATTORNEY, A DEPUTY COMMONWEALTH ATTORNEY, MAKING A VICTIM WITNESS COORDINATOR II, COORDINATOR IV, MAKING AN EMERGENCY COMMUNICATIONS MANAGER V, MANAGER VI, AND PROVIDING CAREER DEVELOPMENT INCREASE FOR ONE DEPUTY COMMISSIONER OF REVENUE.

AS YOU KNOW, THE MINIMUM WAGE IS CURRENTLY $11 PER HOUR AND WILL INCREASE TO $15 PER HOUR IN JANUARY OF 2026.

CURRENTLY, WE ARE COMPETING WITH MCDONALD'S AT $17 AN HOUR.

HOBBY LOBBY AT $19 AN HOUR.

TARGET AT $24 AN HOUR.

SCALE INCREASES ARE ESSENTIAL TO MAKE OUR PAY COMPETITIVE AND TO RETAIN OUR TALENT AS A PROFESSIONAL COUNTY GOVERNMENT.

PLACING NONPUBLIC SAFETY EMPLOYEES ON STEPS IN FY 23 WILL ADDRESS COMPRESSION THROUGHOUT THE ORGANIZATION.

WE ADDRESS COMPRESSION FOR PUBLIC SAFETY EMPLOYEES IN JULY OF 2021.

THE 5% SCALE ADJUSTMENT WILL BRING THE STARTING SALARY FOR A POLICE OFFICER FROM 45000 TO 47250. I WANT TO EMPHASIZE HERE THAT THIS IS FAIRLY COMPLEX AND THIS DOES NOT MEAN WE ARE GIVING A 5% SALARY INCREASE TO ALL EMPLOYEES IN ORDER TO ADDRESS COMP COMPRESSION CORRECTLY. SOME WILL ACTUALLY GET MORE THAN 5%.

SOME WILL GET 5%.

SOME WILL GET LESS THAN 5%, AND WE'VE IDENTIFIED AT LEAST 59 THAT WILL GET ZERO.

THOSE 59 THAT GET ZERO WERE LOOKING AT A 2% ONE TIME BONUS.

THE LAST THREE BULLETS OF THIS SLIDE SHOW ITEMS THAT ARE STATE MANDATED WITH THE STATE COMING IN AT 5% INCREASE.

WE'RE LOOKING AT CONSTITUTIONAL OFFICERS COMP BOARD AND PROVIDING THE HIGHER OF A 5% INCREASE OR STEP PLACEMENT INCREASE FOR SOCIAL SERVICES IN OUR EMPLOYEES.

THE TOTAL INTRODUCED SCHOOL BUDGET FOR FY 23 IS ABOUT 91.1 MILLION, WHICH IS 13.5 MILLION OR 17% GREATER THAN FY 22 ADOPTED BUDGET.

THIS IS DUE TO ONE TIME STATE FUNDING FOR CONSTRUCTION, FEDERAL ARPA AND CARES FUNDING, INCREASED STATE FUNDING FOR THE MANDATED 5% INCREASE TO SOC FUNDED SCHOOL EMPLOYEES.

THE PROPOSED FY 23 COUNTY BUDGET PROVIDES AN ADDITIONAL 1.5 MILLION TO THE PRINCE GEORGE COUNTY PUBLIC SCHOOLS FOR THEIR OPERATIONS FUND.

THIS IS A 9% INCREASE IN THE GENERAL FUND TRANSFER IN ACCORDANCE WITH THE REVENUE SHARING FORMULA USED SINCE FY '07.

THE COUNTY IS PLEASED TO COLLABORATE WITH THE SCHOOLS TO PROVIDE SOME ADDITIONAL FUNDING FOR HEALTH INSURANCE INCREASES AND A PAY RAISE FOR TEACHERS.

IN ADDITION, THE GENERAL FUND CAPITAL TRANSFER OF $437,091 TO PURCHASE FIVE SCHOOL BUSSES

[01:45:04]

IN FY 23, THE COUNTY AND THE SCHOOL DIVISION WILL PURSUE SEPARATE HEALTH INSURANCE PLANS TO MINIMIZE ANTICIPATED LARGE INCREASES WITH THE CURRENT INSURANCE EMPLOYER.

UNDER DEBT SERVICE AND CAPITAL IMPROVEMENT.

THE GOAL IS TO USE MOST OF THE FEDERAL ARPA FUNDING FOR UTILITIES PROJECTS.

LEVERAGING THIS FEDERAL FUNDING WILL HELP ELIMINATE CITIZEN TAX SUPPORTED BORROWING.

THERE IS NO INCREASE IN DEBT SERVICE CONTRIBUTION FROM THE GENERAL FUND IN FY 23, AND THERE'S NO PROPOSED NEW GENERAL FUND SUPPORTED CAPITAL PROJECTS FOR COMPLETION IN FY 23 THAT REQUIRE THE ISSUANCE OF DEBT.

PRINCE GEORGE COUNTY WILL RECEIVE APPROXIMATELY $7.4 MILLION IN ARPA FUNDING THEY CAN SPEND OVER THE NEXT TWO FISCAL YEARS.

AT LEAST 6 MILLION OF THIS FUNDING IS PROPOSED FOR UTILITY INFRASTRUCTURE IMPROVEMENTS THROUGHOUT THE COUNTY.

THE COUNTY WILL MAKE CAPITAL VEHICLE AND SCHOOL BUS PURCHASES USING AVAILABLE GENERAL FUND RESOURCES INSTEAD OF BORROWING.

CONTRIBUTIONS TO THE CAPITAL IMPROVEMENT FUND FOR FIRE EMS APPARATUS.

FIRE, EMS EQUIPMENT IN ACCORDANCE WITH COUNTY ORDINANCE WILL BE DONE.

THE BOARD CAN CONSIDER THE USE OF FUND BALANCE FOR FUTURE PROJECTS IN LIEU OF BORROWING.

THE UTILITY BUDGET IS INCREASING BY 7.7 MILLION OR 112%, MAINLY DUE TO THE USE OF $6.6 MILLION IN CASH RESERVES TO COMPLETE NEEDED CAPITAL PROJECTS.

FOR FY 23, WATER AND SEWER PROPOSED USER CHARGES WILL INCREASE BY 30% AND 3%, RESPECTIVELY. THE EXPECTED DOLLAR INCREASE RESULTING FROM THESE RATE ADJUSTMENTS IS $732,600. THESE RATE ADJUSTMENTS ARE NECESSARY TO COVER INFLATIONARY INCREASES, TO PURCHASE NEEDED EQUIPMENT AND SUPPLIES, AND TO MAINTAIN EXISTING UTILITY AVERAGE ASSETS.

THE AVERAGE RESIDENTIAL IMPACT OF THESE INCREASES, BASED ON THE AVERAGE USE OF 5000 GALLONS A MONTH, IS A COMBINED WATER AND SEWER $8.78 A MONTH INCREASE.

UTILITIES BUDGET INCLUDES YEAR ONE DEBT PAYMENT OF 1.85 MILLION, PRINCIPAL AND INTEREST FOR TWO LARGE CAPITAL PROJECTS THE BLACKWATER REGIONAL INTERCEPTOR AND THE 3 MILLION GALLONS PER DAY PUMP STATION AND FORCE MAIN.

FOR FY 23 OTHER PROPOSED INCREASES ANTICIPATED FOR ONE ADDITIONAL PERMANENT PART TIME UTILITY WORKER.

OF COURSE, THE PAY AND BENEFITS SCALE THAT OTHER COUNTY EMPLOYEES WOULD ALSO APPLY TO THIS FUND. ONE REPLACEMENT VEHICLE.

THE AMI RADIO READ METER PROGRAM AND ANNUAL TANK MAINTENANCE.

OUR ABILITY TO SERVE FUTURE CUSTOMERS IN THE COUNTY RESTS WITH THE ADDITION OF THE FIVE PROJECTS SHOWN A NEW WATER LINE UNDER THE APPOMATTOX RIVER CONNECTING TO THE APPOMATTOX REGIONAL WATER AUTHORITY.

CURRENTLY, THE LINE IS SMALLER IN SIZE AND IS ON THE BRIDGE BETWEEN PRINCE GEORGE AND COLONIAL HEIGHTS. A NEW TANK AND BOOSTER STATION IN THE TEMPLE AVE AREA.

A NEW TANK AND BOOSTER STATION IN THE ROUTE 156 AREA NEAR HOPEWELL.

NEW SEWER LINE FROM SOUTH POINT BUSINESS PARK HEADING TOWARDS SOUTH CENTRAL WASTEWATER TREATMENT FACILITY VIA THE CITY OF PETERSBURG CONNECTION AT ROUTE 460 AND COURTHOUSE ROAD AND A WATERLINE EXPANSION TO ROUTE 10 OF WHICH JUST RECENTLY WE WERE TOLD 3.2 MILLION FEDERALLY FUNDED THROUGH A MEMBER ITEM FROM CONGRESSMAN MCEACHIN.

THERE ARE DEDICATED INDEPENDENT FUNDS THAT OPERATE OUTSIDE THE SCOPE OF THE GENERAL FUND.

THE MEALS AND LODGING TAX SHOWS STRONG RETURNS AS WE RECOVER TO PRE-PANDEMIC LEVELS.

OF COURSE, THE FY 23 BUDGETS AND THESE SPECIAL REVENUE FUNDS REFLECT THE INCREASES AND BENEFITS THE SAME 5% SCALE ADJUSTMENT AND STEP PLACEMENT SAFETY EMPLOYEES AND INCLUDE THE VOICE AND HEALTH INSURANCE INCREASES WITHIN EACH ITEM.

OVERALL, THE BUDGET'S 160 MILLION, WHICH IS ABOUT A $25 MILLION INCREASE OR 19%.

[01:50:07]

GENERAL FUND, 3.7 MILLION REPRESENTS ABOUT 14% OF THE CHANGE.

AGAIN, THE GENERAL FUND IS $69 MILLION, WHICH IS A $6.4 MILLION INCREASE FROM FY 22.

AS WE CONTINUE THIS BUDGET PROCESS, SOME KEY DATES MOVING FORWARD.

WE HAVE THE TUESDAY, MARCH 29TH WORK SESSION; WE'LL BE LOOKING AT THE HEALTH INSURANCE NUMBERS AND SOME FINAL ASSESSMENTS COUNTYWIDE.

APRIL 26TH WILL BE A PUBLIC HEARING AND ADOPTION OF TAX RATES AND UTILITY RATES, PUBLIC HEARING ON THE BUDGET.

MAY 3RD WOULD BE THE FINAL WORK SESSION ON THE BUDGET, WITH ANTICIPATED BUDGET ADOPTION ON TUESDAY, MAY 10TH.

THIS IS A PROCESS THAT STARTED IN DECEMBER OF 2021 AND WILL CONTINUE THROUGH MAY OF 2022.

ADJUSTMENTS WILL CONTINUE TO BE MADE.

THE GENERAL ASSEMBLY BUDGET IS NOT COMPLETE.

HEALTH INSURANCE AND COMP BOARD INFORMATION STILL NEEDS TO BE ADDED.

I LOOK FORWARD TO WORKING WITH THE BOARD AS WE EYE FINAL ADOPTION OF THE FY 23 COUNTY BUDGET IN MAY OF THIS YEAR.

THANK YOU. IF YOU HAVE ANY QUESTIONS, I'D BE HAPPY TO HAVE MS. DREWRY ANSWER THEM FOR YOU.

[CHUCKLING] WELL DONE, THANK YOU, AND IF SHE CAN'T, I'LL BE MORE THAN HAPPY TO HELP YOU ALL. [CHUCKLING] OH, YEAH, RIGHT.

YEAH, WE'RE REALLY IN TROUBLE.

WE'RE IN TROUBLE.

Y'ALL DID A GREAT JOB. THANK YOU.

YOU DID. YES, VERY GOOD.

WELL, I'LL SAY, THE PROCESS IS NOT OVER AND I LOOK FORWARD TO CONTINUING IT THROUGH MAY.

THANK YOU. THANK YOU.

THANK YOU. OUR NEXT ITEM IS A-8 RESOLUTION.

THE AUTHORITY TO ADVERTISE A PUBLIC HEARING FOR SETTING A TAX RATE.

MRS. DREWRY.

GOOD EVENING AGAIN, MADAM CHAIR.

BOARD MEMBERS, MR. STOKE AND MR. WHITTEN.

YOU HEARD MR. STOKES INTRODUCED BUDGET PROPOSAL.

THE BOARD TYPICALLY ADVERTISES AND HOLDS A PUBLIC HEARING ON THE TAX RATE, EVEN IF THEY ARE NOT INCREASING THE TAX RATES.

THAT IS A PRACTICE IN PRINCE GEORGE'S COUNTY.

THE CODE OF VIRGINIA REQUIRES THAT YOU DO THIS ONLY IF YOU'RE INCREASING THE TAX RATES.

HOWEVER, IN KEEPING WITH OUR PRACTICE, WE DO RECOMMEND ADVERTISING OUR PROPOSED TAX RATES AT $0.83 PER $100 OF ASSESSED VALUE FOR REAL PROPERTY AND MOBILE HOMES.

$3.95 PER $100 OF ASSESSED VALUE, AND MACHINERY AND TOOLS TAX AT $1.50 PER $100 OF ASSESSED VALUE, AND AS MR. STOKE POINTED OUT, THE REAL PROPERTY AND MOBILE HOME RATE IS $0.03 LESS THAN THE CURRENT RATE, AND PERSONAL PROPERTY IS $0.30 LESS THAN THE CURRENT RATE.

I'M HAPPY TO ANSWER ANY QUESTIONS THAT THE BOARD MAY HAVE.

WE DO RECOMMEND A PUBLIC HEARING ON APRIL 26TH.

WE TYPICALLY DO THAT AT THE FIRST APRIL MEETING SO THAT THE COMMISSIONER CAN SET THEIR BOOK FOR PERSONAL PROPERTY AND HAVE THOSE BILLS ISSUED AND RETURN TO THE TREASURER BY JUNE 5TH. HOWEVER, MR. WHITTEN WILL BE DISCUSSING WITH YOU A LITTLE BIT LATER, EXTENDING THE DEADLINE FROM JUNE 5TH TO JUNE 24TH.

SO WE DID WANT TO POINT THAT OUT.

HAPPY TO ANSWER ANY QUESTIONS.

THERE IS A DRAFT RESOLUTION IN YOUR PACKET.

ANY QUESTIONS? COMMENTS? NO, MA'AM.

I MOTION WE PASS A RESOLUTION AS PRESENTED.

I'LL SECOND. CALL THE ROLL, MRS. KNOTT.

YOU. THE NEXT ITEM IS AUTHORITY TO ADDRESS A PUBLIC HEARING FOR AN ORDINANCE AMENDMENT.

MR. HALTOM.

THANK YOU, MADAM CHAIR, MEMBERS OF THE BOARD.

MR. STOKE AND MR. WHITTEN, I BELIEVE THIS HAS BEEN BEFORE YOU ALREADY, AND MR. STOKE HAS PRETTY MUCH COVERED A LOT OF THIS ALREADY IN HIS BUDGET PRESENTATION AS WE WAIT

[01:55:03]

YOU KNOW, WE DID A UTILITY RATE STUDY BACK IN 2020, AND THIS IS OUR FIRST ACTION TO REALLY IMPLEMENT SOME OF THE CHANGES THAT THEY REQUESTED IN THAT STUDY OR THEY RECOMMENDED IN THAT STUDY, AND AS YOU KNOW, RATE SETTING THE FIRST JOB IS ALWAYS TO COVER THE EXPENSES OF THE UTILITIES.

SO [INAUDIBLE] SETTING IS GOING TO COVER NOT ONLY THE EXPENSES, BUT IT'S ALSO GOING TO BE MAKE SURE WE BUILD ADEQUATE RESERVES AND FUND THE CAPITAL IMPROVEMENT PROGRAM.

WE CONSULTED WITH GETTING GREAT RATE DOT COM, SPECIFICALLY WITH CARL BROWN TO COMPLETE THAT ANALYSIS AND THOSE FINDINGS AND RECOMMENDATIONS.

ANALYSIS WERE PRESENTED MOST RECENTLY AT THE DECEMBER 15TH WORK SESSION BACK IN 2021.

THE INITIAL RATE ADJUSTMENTS THAT THEY RECOMMENDED WERE SUPPOSED TO HAVE TAKEN PLACE IN 2021, WERE RECOMMENDED TO TAKE PLACE IN 2021, BUT OBVIOUSLY WITH WITH COVID, WE PULLED BACK AND WE DIDN'T WANT TO IMPACT THE RATEPAYERS ANY MORE THAN WHAT COVID WAS ALREADY HAVING IMPACTS WITH.

SO NOW WE'RE GOING TO BE A LITTLE BIT BEHIND WHAT THEY ARE RECOMMENDING.

SO WE'RE ACTUALLY ASKING FOR A LITTLE BIT MORE THAN WHAT THEY RECOMMENDED BACK IN 2020.

SO BACK IN 2020, THEY RECOMMENDED A RATE INCREASE IN THE QUARTER OF 24.6% AND AN INCREASE ON THE SEWER RATE BY 1.8%, AND AS MR. STOKES SHOWED IN HIS PRESENTATION, WE WERE ASKING 30% ON THE WATER AND 3% ON THE SEWER, WHICH GAVE US A NEW REVENUES OF ABOUT 732,000 FOR THIS UPCOMING FISCAL YEAR.

IN FUTURE YEARS, THE CONSULTANT ALSO DID RECOMMEND TO ADJUST RATES ANNUALLY JUST TO KEEP UP WITH INFLATION RATE OF 5% OF THE WATER AND 3% ON THE SEWER, AND WE SEE THAT'S GOING TO PROBABLY BE NECESSARY FROM YEAR TO YEAR JUST TO KEEP UP WITH AN ADDITIONAL COST OF MATERIALS AS WE SEE THOSE CONTINUE TO SKYROCKET RIGHT NOW, AND THAT'S GOING TO REALLY IMPACT SOME OF THESE CAPITAL IMPROVEMENT PROJECTS THAT WE GOT IN THE NEXT COUPLE OF YEARS THAT WE'RE TRYING TO GET DONE.

WE'RE ACTUALLY SEEING THAT ALREADY SOME OF THE COST ESTIMATES THAT WE'RE GETTING FROM ENGINEERS, AND ALSO WE DO HAVE SEVERAL CAPITAL IMPROVEMENTS THAT ARE PLANNED IN THE NEXT FOUR OR FIVE YEARS AND ONE OF THOSE BEING THE PUMP STATION ENFORCEMENT IN THE HOPEWELL, THAT'S REALLY GOING TO IMPACT OUR RATES IN THE YEARS TO COME.

SO WE NEED TO START PLANNING FOR THAT, NOT NECESSARILY THE CAPITAL UPFRONT EXPENSE, THAT'S BEEN BUDGETED, BUT WE ARE GOING TO HAVE OPERATING EXPENSES THAT'S GOING TO HAVE TO BE ADDRESSED THEN AS WELL, BECAUSE WE'LL HAVE ADDITIONAL AMOUNTS OF SEWER GOING, COMING, LEAVING THE SOUTH CENTRAL WASTEWATER AUTHORITY AND GOING TO HOPEWELL, WHICH HAVE SLIGHTLY HIGHER RATES. SO JUST TO KIND OF GO THROUGH THIS ONE QUICK TIME BEFORE WE HAVE THE PUBLIC HEARING ON APRIL 26, THIS IS WHAT WAS PRESENTED BEFORE.

YOU CAN SEE FOR RESIDENTIAL CONNECTION FEES, THE WATER AND THE SEWER CONNECTION FEES ARE BOTH GOING UP 1000 EACH, AND THEN THERE WAS THE RECOMMENDATION TO ACTUALLY REDUCE THE CONNECTION FEES FOR THE LARGER METERS.

WE ACTUALLY DID NOT FOLLOW THAT RECOMMENDATION; DIDN'T FEEL LIKE IT WAS APPROPRIATE TO CHARGE EXISTING CUSTOMERS MORE THAN FUTURE CUSTOMERS.

WE DECIDED TO KEEP THOSE THE SAME.

HOWEVER, THE SEWER RATES DO INCREASE.

THAT WAS PER THEIR RECOMMENDATIONS, AND THE USER CHARGES.

THESE COMES IN THREE DIFFERENT PIECES.

YOU'VE GOT THE FIXED MINIMUM CHARGE, GOT THE CAPACITY CHARGE, AND THE COMMODITY CHARGE.

HERE IS THE FIXED MINIMUM CHARGE.

THIS IS THE BASE CHARGE THAT EVERY CUSTOMER WILL PAY EVEN IF THEY DON'T USE A DROP OF WATER OR SEND SEWER BACK TO US, AND YOU CAN SEE ON THE WATER WE HAVE A 23% INCREASE IN THE BASE CHARGE FOR RESIDENTIAL. THE RESIDENTIAL METER SIZE AND A 14% INCREASE ON THE SEWER SIDE.

THE CONSULTANT ACTUALLY RECOMMENDED SLIGHTLY MORE ON THE SEWER.

WE ARE SEEING SOME REVENUES THAT WE DON'T FEEL LIKE THAT WAS NECESSARY.

SO WE FELT THAT IT WAS BEST TO KEEP THAT A LITTLE BIT SMALLER AND WITHIN THE RANGES THAT WE NEEDED. THE LARGER METERS I DO HAVE, AS YOU CAN SEE IN BOLD, A REDUCED MINIMUM CHARGE AND THAT WAS PART OF THEIR RECOMMENDATIONS, AND ON THE NEXT SLIDE, WE'LL SHOW YOU HOW WE'RE GOING TO MAKE UP FOR SOME OF THOSE REVENUE CHANGES BY ADJUSTING THE CURRENT RATE BLOCKS, AND THIS IS A COMMODITY CHARGE.

AS YOU CAN SEE, THE CURRENT RATE BLOCKS YOU HAVE PROPPOSED IN THE CURRENT FOR EACH METER SIZE, SOME OF THE METERS THAT ARE NOW GOING TO HAVE YOU'LL GO TO THE NEXT TIER IN YOUR

[02:00:02]

SO YOU CAN SEE, FOR INSTANCE, FROM THE ONE INCH METER PREVIOUSLY YOU GOT 0 TO 8000 AT THE FIRST TIER AT THE 297, AND NOW IT'S GOING TO BE AT 6000 JUST LIKE IT WOULD BE FOR OUR 5/8 AND THREE INCH METERS, THREE QUARTER INCH METERS.

SO WE'RE TRYING TO MAKE UP SOME OF THOSE REVENUES LOSS BY REDUCING THE BASE CHARGES, BY CHANGING THESE RATE BLOCKS.

AND THAT TAKES PLACE THROUGHOUT.

ULTIMATELY, AND THE COST OF PRODUCING WATER IS ABOUT THE SAME.

SO WE'D LIKE TO SEE THESE BLOCKS REDUCE OVER TIME, OVER THE NEXT DECADE OR SO, THEY CAN ALMOST DISAPPEAR, BUT HERE YOU ONLY SEE IT IN THIS CHART ANYWAYS, YOU'RE ONLY SEE THE WATER COMMODITY CHARGES.

THERE IS NO CHANGE IN THE SEWER RATE ITSELF FOR THE AMOUNT OF WATER YOU USE.

IT WILL REMAIN AT $8.83 PER 1000 GALLONS OF WATER USED.

IF YOU ARE A SEWER ONLY CUSTOMER, MEANING YOU DO NOT HAVE A METER, THEN WE WOULD CHARGE YOU THE SAME FLAT RATE THAT WE'VE BEEN CHARGING.

THAT WILL NOT CHANGE.

THAT IS CURRENTLY AT 107.48.

THIS IS PER YEAR RIGHT.

NO THE 107 PER.

I WOULD GET THAT JUST RIGHT.

THE 107.48 IS A BI MONTHLY FEE.

I WAS TALKING ABOUT THE BLOCKS CHANGES.

THAT BLOCK CHANGES IS ALSO A BI MONTHLY.

LET ME GO BACK TO THAT REAL QUICK.

SO EACH MONTH WHEN YOU USE WATER, FOR INSTANCE, IT'S TO TAKE FOR THE RESIDENTIAL SIZE, THE 5/8 INCH METER, YOUR FIRST 6000 DOLLARS YOU'RE GOING TO PAY WITH THE NEW CHANGES, $3 .86 FOR THAT FIRST PER THOUSAND GALLONS, YOU'LL PAY 3.86 FOR PER THOUSAND.

THAT'S A MONTH, A BILLING CYCLE? A BILLING CYCLE. YES, SIR.

OH MY GOODNESS OKAY.

AND NOW I'LL SAY THAT THE AVERAGE USAGE FOR RESIDENTIAL ON A MONTHLY BASIS IS 5,000.

SO ON A BILLING CYCLE AND I WANT TO GET THAT IN A MINUTE AS WELL IS ABOUT 10,000.

THAT'S THE INDUSTRY STANDARD.

WE ACTUALLY USE SLIGHTLY LESS THAN THAT, AND THAT'S WHERE THE RESIDENTIAL IMPACTS COME IN RIGHT HERE. I WAS MENTIONING THE INDUSTRY STANDARD IS 5000 GALLONS A MONTH.

MOST RESIDENTS, SINGLE FAMILY HOMES DO USE ROUGHLY ABOUT 5000 GALLONS A MONTH.

HERE IN PRINCE GEORGE COUNTY, WE'RE SEEING CLOSER TO ABOUT 4500 GALLONS PER MONTH.

BUT AND AS WE CREATE OUR RATE CYCLES, OUR RATING, WE TRY TO STICK WITH THE INDUSTRY STANDARD TO SHOW WHAT THOSE IMPACTS WOULD BE FOR SOMEBODY WHO'S USING THIS AMOUNT OF WATER. SO IF THEY'RE USING 10,000 GALLONS EVERY TWO MONTHS, WHICH COINCIDES WITH OUR BILLING CYCLE, THEN THE RESIDENTIAL CUSTOMERS WATER BILL WILL GO FROM $51.82 PER BILL TO $65.92 PER BILL, WHICH WOULD BE AN INCREASE OF $14.10.

AGAIN, THIS IS EVERY TWO MONTHS, WHEREAS MR. STOKES PRESENTATION, HE IS SHOWING THAT AS A MONTHLY COST.

THE SEWER BILL WOULD INCREASE FROM $113.12 TO $116.58, AND THAT'S A SMALLER INCREASE OF JUST 3.46 PER MONTH.

IT'S LIKE SEVEN SOMETHING RATHER THAN 14 TOO.

CORRECT. AS I SAY, HIS WAS FOR A MONTH.

I'M SHOWING IT FOR THE BILLING CYCLE, WHICH IS TWO MONTHS.

SURE. AND THEN THE COMBINED WATER AND SEWER BILL FOR A RESIDENTIAL CUSTOMER.

IF YOU JUST TAKE THE 14.10 AND THE 3.46 AND ADD THOSE TOGETHER, YOU GET 17.56 PER BILLING PERIOD. AND THE TOTAL ANNUAL INCREASE FOR THE RESIDENTIAL AVERAGE RESIDENTIAL CUSTOMER IS $105.36. CAN I ASK ONE QUESTION? YES, SIR. IT MAY BE FAR FETCHED.

AS YOU BILL CUSTOMERS FOR THE AMOUNT OF GALLONS OF WASTEWATER THAT GOES TO HOPEWELL, FOR EXAMPLE. IS THERE ANY WAY THAT YOU CAN COMPARE HOW MANY GALLONS THAT OUR CUSTOMERS ARE BEING CHARGED FOR WASTEWATER AND COMPARE IT TO HOW MANY GALLONS HOPEWELL SHOWS RECEIVING ON THEIR END TO SEE IF THERE'S A COMPARISON OR AN AUDIT TO SEE IF THEY'RE CHARGING US MORE THAN WHAT OUR CUSTOMERS ARE ACTUALLY PUTTING OUT? OR IS IT MORE THINGS GOING INTO THEM? WE ACTUALLY DO AUDIT THOSE NUMBERS.

WE WELL, LET'S PUT IT THIS WAY.

WE DON'T KNOW EXACTLY WHAT THE CUSTOMER IS SENDING INTO THE WASTEWATER SYSTEM, MEANING WE KNOW HOW MUCH WATER IS GOING INTO THEIR SYSTEM, INTO THEIR HOUSE, BUT IF THEY HAVE SOME OTHER, FOR INSTANCE, EVERY ALMOST EVERY HOME THAT'S ON OUR SEWER HAS A CLEAN OUT.

IF THEY LEAVE THE CAP OFF, RAINWATER GETS INTO THAT SYSTEM.

SO THAT'S COMING FROM THE CUSTOMERS SIDE.

IF THE CUSTOMER HAS A BREAK IN THEIR LATERAL THE GROUNDWATER CAN RISE UP AND GET INTO THE SEWER SYSTEM. SO THERE'S NO PERFECT WAY TO MEASURE STORM SEWER WATER.

[02:05:04]

BUT THAT'S NOT AN ACCURATE DEPICTION OF HOW MUCH WE'RE SELLING OUR CUSTOMERS BECAUSE THERE IS A LOT OF WATER ENTERING THROUGH INFILTRATION OR EVEN INFLOW EITHER THROUGH OUR SYSTEM OR THE CUSTOMERS SIDE, DUE TO JUST HAVING LEAKY PIPES IN THE SEWER SYSTEM ITSELF.

SO ON THEIR WASTEWATER BILL, YOU JUST DOUBLE THE WATER GOING INTO THERE? WE DON'T DOUBLE IT. WE DON'T CHARGE THEM FOR THAT.

BUT IT'S THE SAME AMOUNT? IT'S THE SAME YEAH WE CHARGE THEM FOR THE SAME AMOUNT OF USAGE.

SO WE'RE ASSUMING THAT THEIR SYSTEM IS TIGHT, AND IF IT'S NOT, THEN THAT'S SOMETHING WE'RE GOING TO HAVE TO WORK WITH THE CUSTOMER TO FIX IF WE CAN IDENTIFY IT, AND WE HAVE DONE THAT IN THE PAST.

WE HAVE FIXED LATERALS.

WE HAVE ALSO REQUIRED THE HOMEOWNER TO FIX THEIR LATERALS.

THERE'S TWO SIDES TO A LATERAL, SOME OF IT IS TO THE PUBLIC SIDE.

SOME OF IT'S THE PRIVATE SIDE, BUT WHEN WE KNOW THERE'S A FAILURE, WE GET THEM TO FIX IT AND WE WORK WITH THEM AS QUICK AS WE CAN TO GET IT DONE.

DID I ANSWER YOUR? YEAH.

THIS IS JUST A CHART REPRESENTING WHAT WAS ON THAT LAST PAGE TO KIND OF SHOW WHAT THE ACTUAL NUMBERS ARE, AS WAS MENTIONED, BREAKING THEM DOWN FROM THE BASE CHARGE, THEN HOW MUCH YOU WOULD PAY BASED ON YOUR ACTUAL USAGE WITHIN THE TWO DIFFERENT TIERS.

IF YOU'RE USING 10,000 GALLONS, YOU'RE GOING TO HIT TWO TIERS.

YOU GOT THE FIRST TIER 383 AND THE SECOND TIER EXCUSE ME I'M HITTING WRONG BUTTONS AGAIN.

THE SECOND TIER IS 483, AND THEN JUST SHOWING THOSE NUMBERS AGAIN.

SO FINALLY, OUR RATES ARE ESTABLISHED BY THE CODE OF ORDINANCE AND FOR BOTH OUR CONNECTION FEES AND OUR USER CHARGES, OUR UTILITY BUDGET DOES INCLUDE THAT 30% INCREASE IN THE WATER AND 3% IN THE WASTEWATER USER CHARGES, AND THE PROPOSED AMENDMENTS, IF APPROVED, WOULD BECOME EFFECTIVE JULY 1ST, AND PRIOR TO ANY ADJUSTMENTS, WE ARE REQUIRED TO HAVE A PUBLIC HEARING TO AMEND THE SECTIONS NECESSARY TO MAKE THOSE RATE INCREASES.

THESE ARE THE SECTIONS THAT ARE DIRECTLY IMPACTED.

AS WE ADVERTISE THIS, WE'LL HAVE IT COMPLETELY MARKED UP SO EVERYBODY CAN REVIEW THE ACTUAL CHANGES TO SHOW WHAT THAT WOULD LOOK LIKE, AND THEREFORE WE'RE JUST REQUESTING AN AUTHORITY TO ADVERTISE, TO HOLD A PUBLIC HEARING ON APRIL 26TH TO AMEND THE APPLICABLE CODE SECTIONS.

AND BASED ON WHAT YOU SAID IS A POSSIBILITY, EVERY SINGLE YEAR IT WOULD GO UP 5% AND 3% CONSECUTIVE. YES, SIR.

BASED ON OUR CONSULTANT'S RECOMMENDATION, AND WE WILL LIKELY SOMETIME, IF NOT NEXT FISCAL YEAR, THE FOLLOWING FISCAL YEAR, TO DO AN UPDATE TO OUR ANALYSIS, WHICH IS A MUCH CHEAPER ANALYSIS TO DO, SINCE WE ALREADY HAVE THE BASE ANALYSIS DONE AND HE WOULD DO AN UPDATE FOR US AND HE WOULD BE ABLE TO GIVE US A BETTER RECOMMENDATION ON WHAT WE SHOULD BE DOING AT THAT TIME.

ANY MORE QUESTIONS? COMMENTS? NO MA'AM.

THANK YOU, MR. HALTOM.

I DO NEED A.

YES. WE KNOW YOU NEED A RESOLUTION.

DO I HAVE A MOTION? FOR ADVERTISEMENT? YES.

SO MOVE. DO I HAVE A SECOND.

SECOND. CALL THE ROLL, PLEASE? MR. CARMICHAEL? YES. MR. WEBB.

YES. MRS. WAYMACK. YES.

MR. HUNTER. YES.

MR. BROWN. YES.

THANK YOU. THANK YOU.

THE NEXT ITEM IS A 10.

THE AUTHORITY TO ADVERTISE A PUBLIC HEARING FOR EFFECTIVE REAL PROPERTY TAX INCREASE.

MS. DREWRY. GOOD EVENING AGAIN.

AS THE BOARD IS AWARE, THE CODE OF VIRGINIA REQUIRES THAT WHEN ASSESSED VALUES INCREASE BY MORE THAN 1% AND THE BOARD DOES NOT DROP THE TAX RATE TO THE EQUALIZATION RATE THEY MUST ADVERTISE AND HOLD A PUBLIC HEARING FOR AN EFFECTIVE TAX RATE INCREASE.

OUR INTERIM ASSESSOR, MR. JASON COWAN, WHO IS IN THE AUDIENCE THIS EVENING, ASSISTED US ALONG WITH MS. MABE IN PREPARING ESTIMATED REAL ESTATE VALUES, AND THERE WAS AN ATTACHMENT IN YOUR PACKET THAT PROVIDED THAT INFORMATION.

THE INCREASE IN ASSESSED VALUES ON THAT HANDOUT, 13.4% HIGHER THAN IN FY 22 THE 22 ESTIMATE.

[02:10:01]

OF COURSE, THE BOARD IS RECOMMENDING OR THE BOARD HAS BY CONSENSUS, AGREED TO ADVERTISE $0.83. SO THAT DOES DROP THAT INCREASE IN VALUE TO 7.3%, BUT THERE IS A REQUIREMENT THAT WE MUST ADVERTISE AN EFFECTIVE TAX INCREASE IF YOU ARE NOT DROPPING TO THE EQUALIZATION RATE, WHICH IS $0.76.

SO THE ADVERTISEMENT, A DRAFT ADVERTISEMENT IS IN YOUR PACKET.

AND OF COURSE ALL OF THE ITEMS THAT MR. [INAUDIBLE] COVERED IN THE INTRODUCED BUDGET PROPOSAL WOULD BE FUNDED WITH THE ADDITIONAL TAX REVENUES AND REVENUES FROM OTHER SOURCES IN THE GENERAL FUND.

HAPPY TO ANSWER ANY QUESTIONS, AS IS MR. COWAN AND MR. STOKE, WE WILL BE DISCUSSING AT YOUR WORK SESSION ON THE 29TH ANY UPDATES THAT THEY HAVE ON THE ASSESSED VALUES.

AS YOU KNOW, THE BOARD EXTENDED THE DEADLINE FOR GETTING THOSE NOTICES OUT TO MARCH 31ST.

MR. WEBB HAS THE FLOOR.

MS. DREWRY, JUST A NOTE FOR THE CITIZENS THAT I KNOW ARE VERY INTERESTED IN THE EQUALIZATION RATE.

YES SIR. VERSUS WHERE WE'RE AT.

JUST AS AN EXAMPLE, NOT TRYING TO POINT FINGERS AT THE SCHOOLS, BUT IF WE WERE TO DROP IT 76. THAT WOULD ONLY BE AN INCREASE OF $200,047 DOLLARS IN REAL PROPERTY TAXES TO THE SCHOOLS.

CORRECT. INSTEAD OF 1.64528.

CORRECT. SO IT'D BE ALMOST $1,000,000 DOLLARS LESS? CORRECT. I KNOW THERE ARE A LOT OF PEOPLE THAT SUPPORT SCHOOLS AND POLICE.

I THINK IT'S DULY NOTED THAT THEY UNDERSTAND THAT WE CAN'T GO FROM 100 TO 0 OVERNIGHT.

WE JUST CAN'T DO IT.

GOOD COMMENT. ESPECIALLY NOT KNOWING WHAT THE FUTURE HOLDS.

YOU HATE TO GO DOWN ALL THE WAY TO 76 AND THEN HAVE TO GO UP TO 87 OR 88 THE FOLLOW IN YEAR. WELL, IF I'M CORRECT, THAT WAS THEIR GOAL.

WE DON'T WANT TO GET INTO A CYCLICAL EFFECT.

IT'S CORRECT. THAT'S MY COMMENT MANAGER.

THANK YOU. NOW WE NEED A RESOLUTION FOR THE AUTHORITY TO ADVERTISE A PUBLIC HEARING.

MADAM CHAIR, IF THERE'S NO OTHER DISCUSSION ON THIS MATTER, I SO MOVE THAT WE AUTHORIZE FOR A PUBLIC HEARING ON THIS MATTER.

THAT WOULD COME BACK TO THE BOARD ON APRIL THE 26TH.

YES. YES, SIR.

AND I'LL SECOND IT. THANK YOU.

CALL THE ROLL, PLEASE.

MR. WEBB.

YES. MRS. WAYMACK.

YES. MR. HUNTER.

YES. MR. BROWN.

YES. MR. CARMICHAEL.

YES. THANK YOU.

THANK YOU, MS. DREWRY. THANK YOU.

NEXT WE HAVE A 11, WHICH IS A RESOLUTION REGARDING THE EXTENSION OF THE DUE DATE FOR REAL ESTATE TAXES, PERSONAL PROPERTY TAXES, STORMWATER AND PUBLIC SERVICE TAXES.

MR. WHITTEN. YES, MADAM CHAIR, MEMBERS OF THE BOARD, MR. STOKE.

PURSUANT TO COUNTY CODE SECTION 74-1 ONE HALF OF THE TAXES DUE AND OWING TO THE COUNTY, FOR REAL ESTATE FOR EACH AND EVERY FISCAL YEAR, SHOULD BE PAID ON OR BEFORE JUNE 5TH OR THE FIRST BUSINESS DAY THEREAFTER, AND PURSUANT TO COUNTY CODE 2074-2 THE PAYMENT OF TAXES DUE AND OWING FOR EACH AND EVERY YEAR TO THE COUNTY FOR PERSONAL PROPERTY, MOBILE HOMES, MACHINERY AND TOOLS SHOULD BE PAID BY OR ON OWN BEFORE JUNE 5TH OR THE FIRST BUSINESS DATED THEREAFTER.

IF JUNE 5TH IS NOT A BUSINESS DAY, OR IF IN 30 DAYS OF RECEIVING A BILL BASED ON PRORATION, AND PURSUANT TO COUNTY CODE SECTION 38-82, THE ANNUAL STORMWATER UTILITY CHARGE OF $36 DOLLARS SHALL BE COLLECTED FOR EVERY DEVELOPED RESIDENTIAL PARCEL IN THE COUNTY TO BE PAID AT THE TIME THAT THE REAL ESTATE TAXES ARE DUE ON DECEMBER 5TH AND JUNE 5TH AND EQUAL INSTALLMENTS OF $18 DOLLARS.

I SHOULD GO BACK. THE REAL ESTATE SHOULD SAY DECEMBER 5TH AND JUNE 5TH.

AN ANNUAL STORM WATER UTILITY CHARGE SHALL BE COLLECTED FOR EVERY DEVELOPED COMMERCIAL INDUSTRIAL EXEMPT PARCEL IN THE COUNTY TO BE PAID IN EQUAL INSTALLMENTS.

SO THE COUNTY INTENDS TO EXTEND THE 2022 DUE DATE FOR THE SECOND HALF OF REAL ESTATE TAXES, STORMWATER UTILITY FEES, AND PUBLIC SERVICE TAXES, AND THE 2022 DUE DATE FOR PERSONAL PROPERTY, MOBILE HOMES, MACHINERY AND TOOL TAXES FROM JUNE 5TH, 2022 TO JUNE 24TH OF 2022.

THE DRAFT RESOLUTION IS INCLUDED IN YOUR PACKET AND A MOTION APPROVING THE RESOLUTION IS REQUESTED. AN ORDINANCE IS NOT REQUIRED IN ORDER TO EXTEND THE DUE DATE TO JUNE 24TH OF 2022. I'D BE HAPPY TO ANSWER ANY QUESTIONS.

[02:15:02]

DO I HAVE A SECOND? SECOND.

THANK YOU. CALL THE ROLL, PLEASE MRS. KNOTT. MR. WEBB.

YES. MR. CARMICHAEL.

YES. MR. BROWN.

YES. MR. HUNTER.

YES. MRS. WAYMACK. YES.

THANK YOU. AN [INAUDIBLE] ITEM IS A 12.

THE AUTHORITY TO ADVERTISE AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OR TO ELIMINATE THE VEHICLE LICENSE, PERSONAL PROPERTY TAX YEAR TO CLARIFY THE DELINQUENT VEHICLE FEES SHALL STILL BE OWED.

MR. WHITTEN.

YES MADAM CHAIR, MEMBERS OF THE BOARD, MR. STOKE. THE COUNTY CODE CURRENTLY STATES THE ANNUAL COUNTY LICENSE FEE SHALL BE PAYABLE IN FULL FOR ANY MOTOR VEHICLE, TRAILER OR SEMI-TRAILER NORMALLY GARAGED IN THE COUNTY ON JANUARY 1ST OF ANY TAXABLE YEAR.

THE VEHICLE LICENSE YEAR SHALL COMMENCE ON JANUARY 1ST OF EACH YEAR AND THE ANNUAL LICENSE FEE SHALL BE PAYABLE JUNE 5TH OF EVERY YEAR AND COLLECTED AS TAXES ARE COLLECTED.

THE PROPOSED ORDINANCE WOULD AMEND AND REENACT SECTION 78-96, 78-96.1, 78-97, 78 -98, 78-99, 78-100 AND 78-102 TO ELIMINATE THE VEHICLE LICENSE FEE FOR ALL VEHICLES.

IT WOULD ALSO CLARIFY THAT DELINQUENT VEHICLE FEES FROM PRIOR TAX YEARS WOULD STILL BE OWED. THE DRAFT ORDINANCE IS INCLUDED IN YOUR PACKET AND A MOTION APPROVING AUTHORITY TO ADVERTISE THE ORDINANCE FOR A PUBLIC HEARING ON APRIL 26TH IS REQUESTED.

I'D BE HAPPY TO ANSWER ANY QUESTIONS.

QUESTIONS? NO, MA'AM.

NO, MA'AM. CAN I HAVE A MOTION? SO MOVED.

I'LL SECOND. THANK YOU.

PLEASE CALL THE ROLL.

MR. CARMICHAEL.

YES. MR. BROWN.

YES. MR. HUNTER.

YES. MRS. WAYMACK.

YES. MR. WEBB.

YES. THANK YOU.

OUR NEXT ITEM IS A 13.

THE AUTHORIZATION FOR EMERGENCY REPAIRS OF MANCHESTER RUN GRAVITY SEWER TRUNK LINE.

[Additional Item]

THE COUNTY DOES OWN A GRAVITY SEWER SYSTEM THAT NATURALLY MOST GRAVITY SEWER SYSTEMS ARE IN LOW LYING AREAS.

IN THIS CASE ARE MANCHESTER'S RUN SEWER GRAVITY TRUNK LINE IS LOCATED IN THE MANCHESTER RUN [INAUDIBLE] LINE AREAS.

IT IS LOCATED RIGHT BESIDE THE STREAM BED AND OVER TIME THE STREAM BED HAS SHIFTED AND IS LIKELY DUE TO EITHER A TREE FALLING OR SOME OTHER BLOCKAGE, AND THAT IS TO ALLOW THAT STREAM TO JUST SIMPLY ESSENTIALLY JUST DO WHAT NATURE ALLOWS IT TO ALWAYS DO ERODE AWAY THE NEIGHBORING AREA AND JUST FIND ANOTHER PATH.

THAT OTHER PATH JUST HAPPENS TO BE OVER TOP OF OUR SEWER PIPE.

SO OVER TIME, OUR SEWER PIPE HAS BEEN EXPOSED AND TWO OF OUR MANHOLES HAVE NOW BEEN SLIGHTLY SHIFTED AS WELL AND COULD TIP OVER.

SO THE LIKELIHOOD OF A SEWER DISCHARGE IF ACTION IS NOT TAKEN QUICKLY IS IT COULD HAPPEN AT ANY MOMENT, ESPECIALLY IF WE GET ANOTHER LARGE RAINSTORM THAT COULD START DOING ADDITIONAL EROSION.

IN AN EMERGENCY, THE VIRGINIA CODE ALLOWS THE CONTRACT TO BE AWARDED WITHOUT COMPETITIVE SEALED BIDDING OR COMPETITIVE NEGOTIATIONS, AND WE DO HAVE A UTILITY, AN ANNUAL SERVICES CONTRACT WITH [INAUDIBLE] CONSTRUCTION AND FOR OUR MAINTENANCE AND EMERGENCY REPAIRS, AND WE'VE ALREADY DIRECTED PERKINSON TO BEGIN WORKING ON THIS TASK.

THEY'VE ALREADY MOBILIZED AND BUILT A ROAD DOWN TO THIS LOCATION, WHICH IS ABOUT 30 FEET DOWN FROM THE ROADWAY, OFF THE ROADWAY AS WELL.

SO THEY HAVE ALREADY STARTED WORK.

THEY GAVE US A PRELIMINARY ESTIMATE TO KIND OF BUDGET BY OF $405,000.

AND TO ALLOW STAFF TO CONTINUE WITH REPAIRS BEYOND THAT, WE ASKED FOR A 15% CONTINGENCY TO ADDRESS ANY UNKNOWNS THAT WE MAY SEE OUT THERE.

SO THEREFORE, STAFF DOES RECOMMEND A RESOLUTION TO AUTHORIZE PERKINSON TO COMPLETE THE EMERGENCY REPAIRS THE MANCHESTER RUN SEWER TRUNK LINE UNDER THE TERMS OF THE UTILITY MAINTENANCE AND REPAIRS ANNUAL SERVICE CONTRACT FOR THE ESTIMATED COST OF $465,790 DOLLARS. THESE FUNDS WILL COME OUT OF THE UTILITIES CAPITAL LINE ITEMS.

[02:20:02]

NO WAY AROUND IT. QUESTIONS. NO, MA'AM.

NO I'LL MAKE A MOTION WE FOLLOWED HIS SUGGESTION.

HIS RECOMMENDATION.

SECOND? SECOND.

THANK YOU. PLEASE CALL THE ROLL.

MR. BROWN.

YES. MR. HUNTER.

YES. MRS. WAYMACK.

YES. MR. WEBB.

YES. MR. CARMICHAEL. YES.

THANK YOU VERY MUCH. WELCOME, SIR.

THANK YOU. DID YOU CALL ME? NO. OKAY.

[INAUDIBLE] NO.

OKAY. YEAH.

ALL RIGHT. THANK YOU.

MADAM CHAIR. YES, SIR.

I MOVE THE BOARD OF SUPERVISORS PROCEED IN ACCORDANCE WITH THE VIRGINIA CODE 2.2-3712 B, WHICH STATES THAT TO NOTICE PROVISION OF THIS CHAPTER SHALL NOT APPLY TO CLOSED MEETINGS OF ANY PUBLIC BODY HELD SOLELY FOR THE PURPOSE OF INTERVIEWING CANDIDATES FOR THE POSITION OF COUNTY ADMINISTRATOR AND SUCH CLOSED MEETING SHALL BE HELD IN AN UNDISCLOSED LOCATION WITHIN THE NEXT 15 DAYS.

I'LL SECOND.

I'LL SECOND. PLEASE CALL THE ROLL.

MR. HUNTER. YES.

MRS. WAYMACK. YES.

MR. WEBB. YES.

MR. CARMICHAEL. YES.

MR. BROWN. YES.

THANK YOU. HAS ANY MORE BUSINESS TO COME BEFORE THE BOARD? IF NOT, I WILL ASK FOR A MOTION TO ADJOURN.

SO MOVED. SECOND.

SECOND. THANK YOU.

PLEASE CALL THE ROLL.

MRS. WAYMACK. YES.

MR. WEBB. YES.

MR. CARMICHAEL.

YES. MR. BROWN.

YES. MR. HUNTER.

YES. THE BOARD IS ADJOURNED.

THANK YOU. YES.

* This transcript was compiled from uncorrected Closed Captioning.