Feb 08, 2022 Regular Meeting

[00:00:02]

[INAUDIBLE], THE BOARD HAS COME OUT OF CLOSED SESSION AND WAS IN RECESS.

WE ARE NOW HERE FOR OUR WORK SESSION.

[WORK SESSION]

I'M GOING TO BRING UP MR. DAN WHITTEN, COUNTY ATTORNEY, HE ACTUALLY HAS THREE ITEMS FOR WORK SESSION TONIGHT THAT HE IS GOING TO ADDRESS: THE COUNTY ROOM RESERVATION POLICIES, THE BURN ORDINANCE, AND THE STATE REDISTRICTING MAPS.

THANK YOU.

GOOD EVENING, MADAM CHAIR, MEMBERS OF THE BOARD MR. STOKE.

GOOD EVENING.

GOOD EVENING. YOU'RE THE MAN OF THE HOUR TODAY.

LUCKILY, I CAN MAKE IT.

SO THE FIRST ITEM WE HAVE IS THE RENTAL OF COUNTY ROOMS. ON THE FIRST FEW SLIDES WE'VE ALREADY GONE OVER AT THE LAST MEETING, BUT I PUT HIM IN HERE JUST FOR A REFRESHER, IN CASE THERE'S ANY QUESTIONS OF WHICH DEPARTMENT RENTS OUT WHICH ROOMS. HOLD YOUR MOUTH.

OK, THERE WE GO. SO WE TALKED ABOUT AT LAST BEING THE ROOMS THAT THE COUNTY ADMINISTRATION RENTS OUT, THE COMMUNITY ROOM IN THE HUMAN SERVICES BUILDING, THE BOARDROOM, AND THE KINES BREAK ROOM ON THE SECOND FLOOR.

AND THEN WE TALKED ABOUT THE ROOMS THAT ARE RENTED OUT THEIR PARKS AND REC, WHICH IS DISPUTANTA COMMUNITY BUILDING, OLD NORTH ELEMENTARY AND THE SCOTT PARK AND TEMPLE PARK PAVILIONS [COUGH] AND THEN FIRE AND EMS RENTS OUT THE CENTRAL WELLNESS TRAINING ROOMS. RENTAL'S THAT REQUIRE BOARD APPROVAL, THESE ARE RENTALS THAT HAVE AT LEAST A YEAR LEASE AND REQUIRE A PUBLIC HEARING, AND THOSE ARE LISTED.

SO AT THE LAST BOARD MEETING, MR. WEBB HAD REQUESTED THAT I GO OVER THE PROCESS THAT THE SCHOOL BOARD USES, WHICH THEY HAVE A GOOD FORM AND A GOOD POLICY IN PLACE.

[COUGH] I PUT THAT IN YOUR PACKET.

I'M [INAUDIBLE] BREAK THAT DOWN AND GO OVER IT TO KIND OF SHOW WHAT THEY DO FOR THE RENTAL PROCESS, WHICH IS MORE FOR THE PER MEETING.

IT'S NOT REALLY FOR THE ANNUAL BASIS, BUT IT'S STILL IS HELPFUL TO SEE THE POLICIES THEY HAVE. SO FOR A SCHOOL-- FOR SCHOOL BOARD RENTALS, SCHOOL RELATED GROUPS AND THE SCHOOL BOARD ARE GIVEN PRIORITY IN THE USE OF THE FACILITIES, AND APPLICATIONS BY OTHER GROUPS ARE TAKEN ON A FIRST COME, FIRST SERVE BASIS AND NO RESERVATIONS MAY BE MADE MORE THAN SIX MONTHS IN ADVANCE.

[COUGH] AND OTHER ACTIVITIES SPONSORED BY SCHOOL RELATED ORGANIZATIONS, OR SCHOOL GROUPS, CAN USE THE ROOMS WITHOUT SPECIAL AUTHORIZATION OF THE SUPERINTENDENT.

SO THAT'S YOUR PTAS AND CLUBS, AND THE SCHOOL FACILITY CAN'T BE USED FOR PROFIT MAKING ACTIVITIES OF ANY INDIVIDUAL.

SO SOMEONE COULDN'T COME IN AND SELL THEIR CRAFTS OR SELL TIMESHARES.

SO THE FEES THEY CHARGE, THEY DO HAVE OPERATIONAL EXPENSES, AS WE DO FOR HEATING, COOLING, LIGHTS, WATER, CUSTODIAL FACE.

THEY ARE CHARGED FOR EACH INDIVIDUAL GROUP FOR THOSE FEES, AND SO THE PURPOSE OF THE FEES IS TO RESTRICT THE EXPENDITURE OF THE EDUCATIONAL FUNDS TO EDUCATIONALLY RELATED USES.

SO USAGE FEES ARE CHARGED FOR ALL INDIVIDUALS AND GROUPS, EXCEPT FOR PTAS, ADVISORY COMMITTEES, COMMUNITY COUNCILS AND GROUPS CREATED FOR THE PURPOSE OF SUPPORTING THE SCHOOL. SO THAT'D BE ANY KIND OF CLUB OR ANYTHING IN THE SCHOOLS.

ADDITIONAL REQUIREMENTS IS THE PERSON SIGNING THE APPLICATION IS FINANCIALLY RESPONSIBLE FOR ANY DAMAGES TO THE BUILDING, AND THE GROUP WOULD AGREE TO HOLD HARMLESS AND INDEMNIFY THE SCHOOLS AGAINST ANY DAMAGES THAT OCCUR WHILE THEY'RE USING THE ROOM AS CERTIFICATE OF INSURANCE IS REQUIRED.

AND WE DO REQUIRE A CERTIFICATE OF ASSURANCE NOW.

WE DO RENTALS AS WELL. SO THE APPLICATION PROCESS, THE PERSON MUST SUBMIT AN APPLICATION 20 DAYS IN ADVANCE AND ANY FEES, INCLUDING CUSTODIAL FEES, MUST BE PAID WITHIN 10 DAYS OF THE RESERVATION, AND NO FACILITY IS CONSIDERED RESERVED UNTIL THE SUPERINTENDENT,

[00:05:06]

AND THE APPLICATION FORM, YOU HAVE TO HAVE A FULL STATEMENT ON THERE BASICALLY TALKING ABOUT THE PURPOSE OF THE MEETING AND WHAT YOU'RE GOING TO BE USING IT FOR AND WHAT KIND OF PROGRAM YOU'RE GOING TO BE INTRODUCING AT THE MEETING.

AND THERE'S A COUPLE OF OTHER REQUIREMENTS, THE ORGANIZATION IS REQUIRED TO LEAVE THE ROOM FACILITY READY FOR THE NEXT DAY, AND YOU'RE NOT ALLOWED TO MOVE AROUND ANY FURNITURE OR ANY EQUIPMENT WITHOUT PERMISSION.

SO YOU CAN ONLY USE THE FURNITURE THAT'S IN THE ROOM.

YOU CAN ONLY REARRANGE THE FURNITURE AFTER GETTING PERMISSION OF THE SCHOOL PRINCIPAL.

AND OBVIOUSLY, YOU STILL HAVE YOUR OCCUPATION LIMITS, SO YOU STILL HAVE TO ABIDE BY THOSE . AND YOU CAN'T DO ANY DECORATIONS OR STAGING THAT WOULD HARM THE ROOM, HARM THE PROPERTY WITHOUT PRE-APPROVAL.

FEES CHARGED, THEY HAVE AN HOURLY RATE THAT THEY CHARGE, IT'S A THREE HOUR MINIMUM, AND FOR EACH ADDITIONAL HOUR THEY HAVE THE RATE, AS YOU SEE.

FOR CUSTODIAL FEES, IT'S A CONTRACTED RATE, SO IF WE WANT TO DO SOMETHING HERE IN THE COUNTY FOR A CUSTODIAL RATE, IT WOULD BE THE RATE THAT WE PAY RIGHT NOW ON AN HOURLY BASIS WHEN WE HAVE ADDITIONAL SERVICES [COUGH] AND FOR BUILDINGS AND GROUNDS, IT WOULD BE-- YOU WOULD HAVE A VENDOR FEE IF SOMEONE WAS HOLDING AN EVENT.

KIND OF LIKE WE DO WITH THE FARMER'S MARKET, YOU HAVE A SET VENDOR FEE WHEN IT'S OUT IN THE OPEN. WERE THERE ANY QUESTIONS ABOUT THE PROCESS THEY USE OR ANYTHING ELSE YOU WANTED ME TO TALK ABOUT OR RESEARCH? QUESTIONS ANYONE? NO, MA'AM. OK.

SO IF THERE'S EVER A DESIRE OF THE BOARD TO-- IF THEY WANT ME TO DRAFT A POLICY, YOU CAN JUST EMAIL ME IF YOU HAVE SUGGESTIONS FOR THE POLICY OR IF YOU WANT ME TO BRING BACK A DRAFT POLICY SIMILAR TO THE SCHOOLS, YOU CAN EMAIL ME OR JUST LET ME KNOW [INAUDIBLE].

CAN YOU [COUGH] HOW MANY TIMES WE'VE RENTED THE OR USED THE KINES BREAK ROOM IN THE PAST SIX MONTHS OR SO OR IN THE PAST YEAR? I DON'T THINK, SINCE COVID OCCURRED, I DON'T THINK IT'S BEEN RENTED OUT OR--.

SURE, I--. MR. STOKE MAY BE ABLE TO ANSWER THAT.

I THINK DONNA TRAYLOR HANDLES THE RESERVATIONS, BUT I DON'T KNOW IF MR. STOKE CAN SPEAK TO THAT IF THERE'S BEEN ANY GROUPS THAT RESERVE THIS OTHER THAN SCHOOL BOARD, AND BZA, AND PLANNING COMMISSION? I DON'T KNOW OF ANY OTHER GROUPS.

I DON'T WANT TO ADD A BUNCH OF EXTRA WORK JUST-- SEEMED LIKE CAN JUST LOOK AT A LOG BOOK OR SOMETHING. THIS PARTICULAR ROOM? THAT'S ONE OF THE KINES-- WHATEVER ROOMS WE ALLOW IN THIS FACILITY.

KINES BREAKROOM. THE MOST HEAVILY USED ROOM IS THE COMMUNITY ROOM IS LOWER DSF.

WE HAVE SEVERAL SOCIAL GROUPS AND HOMEOWNERS ASSOCIATION THAT HAVE REGULAR MEETINGS IN THAT ROOM. THAT'S THE MOST--.

I MEAN, THEY HAVE LIKE QUARTERLY MEETINGS, SOME HAVE MONTHLY MEETINGS IN DSF COMMUNITY ROOM. AS FAR AS THE KINES BREAKROOM OR THIS ONE, YOU DON'T SEE A LOT OF--? IT'S USUALLY INTERNAL.

YOU'LL SEE VDOT MEETING ONCE IN A WHILE, PLANNING MEETING WHERE THEY HAVE COMMUNITY GROUPS COME IN.

THIS ROOM, PRIMARILY DURING THE DAY, IS USED-- HR USES A LOT FOR TRAINING AND WE USE IT FOR TRAINING AND LARGE GROUPS ARE USING THE [INAUDIBLE].

WE'RE JUST INTERNAL.

I THINK [INAUDIBLE] INTERNAL PEOPLE.

I GOT A QUESTION [INAUDIBLE]. [COUGH] YOU HAVE A CHANCE TO LOOK AT THE UTILITY COSTS BROKE DOWN FOR THE WELLNESS CENTER? NO, I DIDN'T. I DIDN'T HAVE A CHANCE--.

I CAN EMAIL THAT TO THE BOARD, WHAT THE UTILITY COSTS ARE ON A MONTHLY BASIS SINCE WE RENOVATED IT AND OPENED IT, I GUESS, A FEW MONTHS AGO.

WELL, THAT WAS ONE OF MY ORIGINAL QUESTIONS BECAUSE ALTHOUGH ALL THE CITIZENS HAVE ACCESS TO THAT BUILDING, NOT ALL CITIZENS EITHER TAKE THE ADVANTAGE OR CAN TAKE THE ADVANTAGE OF IT, BUT THEIR TAX DOLLARS ARE MAINTAINING THAT BUILDING, AND ANYTHING WE DO TO THAT BUILDING. UTILITY COST IS A PRETTY STANDARD MONTHLY FEE.

WATER, SEWER, ELECTRIC, STUFF LIKE THAT.

I CAN EMAIL THAT TO THE BOARD.

I KNOW THE FITNESS FACILITY IN THERE DOES REQUIRE THE MONTHLY FEE FOR RESIDENTS TO USE, AND--. SO I THINK THAT'S THE ONLY FACILITY IN THERE THAT [INAUDIBLE] THE PUBLIC COULD USE IF THEY HAD, IF THEY WEREN'T A MEMBER OF ANY OF THE GROUPS THAT USE THOSE ROOMS. I THINK WE AT LEAST KNOW THAT.

[00:10:01]

THANK YOU. I BELIEVE WE HAVE HIGH SPEED INTERNET THERE, TOO, SO I CAN GET THAT MONTHLY BILL AS WELL AND EMAIL [INAUDIBLE] TO THE BOARD.

OKAY. VERY GOOD.

SO WE'LL MOVE ON TO THE NEXT ITEM, WHICH SHOULD BE THE BURN-- . THAT CHAPTER 66? SO PREVIOUSLY WE DISCUSSED THE ISSUES WE HAVE WITH BURNING BRUSH AND THE FACT THAT CURRENTLY UNDER OUR ORDINANCE, IT'S NOT ALLOWED TO BURN BRUSH IN ANY RESIDENTIAL ZONING DISTRICTS.

SO, THE BOARD HAD REQUESTED THAT I LOOK AT WHAT IT WOULD LOOK LIKE TO AMEND THE ORDINANCE WHERE BURNING BRUSH WOULD BE ALLOWED IN THE RESIDENTIAL DISTRICTS.

SO, LET'S SEE.

I GUESS YOU CAN'T REALLY GO FORWARD, CAN YOU? YOU GO DOWN TO THE LAST PAGE OF THE HIGHLIGHTS.

SO IF YOU LOOK AT THE LAST PAGE, I HIGHLIGHTED THE POTENTIAL CHANGES.

SO ON SOLID WASTE, I STRUCK THE WORD BRUSH BECAUSE IN ANOTHER SECTION OF CHAPTER 66, IT STATES THAT YOU CANNOT BURN SOLID WASTE.

SO THAT WAS THE ISSUE BECAUSE YOU CAN'T BURN SOLID WASTE THAT WOULD INCLUDE BRUSH.

SO BY STRIKING THE WORD BRUSH, YOU WOULD THEN BE ALLOWED TO BURN SOLID-- BURN BRUSH IN THE RESIDENTIAL ZONING DISTRICTS.

AND IF YOU LOOK AT SECTION 66-81, I INCLUDED LANGUAGE THAT BY STRIKING THE LANGUAGE IN AREAS ZONED A1 AND RA, IT WOULD REQUIRE THE 50 FOOT BUFFER FOR ALL DISTRICTS WHERE BURNING IS ALLOWED.

SO RIGHT NOW, IT'S JUST [COUGH] A1 AND RA, IT'S A 50 FOOT BUFFER FROM ANY OCCUPIED BUILDING. SO THAT WOULD PROTECT THE NEIGHBORS IF THERE WAS ANY BRUSH THAT WAS BEING BURNED. AND WE HAD TALKED ABOUT PERHAPS CHANGING THAT SETBACK LINE, BUT FOR NOW, I HAVE IT A 50 FEET, BUT IT REALLY CAN BE--.

IF YOU WANT IT TO BE A DIFFERENT AMOUNT FOR DIFFERENT ZONING DISTRICTS, DIFFERENT DISTANCE, YOU COULD DO THAT.

RIGHT NOW I HAVE IT AT 50 FEET FOR ALL.

AND IF YOU LOOK AT THE OTHER OPTION--.

WHEN YOU SAY BUFFER, YOU'RE TALKING CLEARANCE? YOU HAVE TO HAVE 50--. SO IF YOUR NEIGHBOR'S HOUSE--.

JUST 50FT? HAS TO BE 50 FEET AWAY.

MM HMM. CORRECT.

SO IT'S OCCUPIED BUILDING--.

IT'S NOT EVEN ACTUALLY IF THERE ARE A SHED, I MEAN, ANY BUILDING, DETACHED GARAGE, YOU HAVE TO BE 50 FEET AWAY WHEN YOU'RE BURNING YOUR BRUSH PILE.

AND THEN THE OTHER OPTION THAT I HAVE ON THE LAST PAGE, YOU'LL SEE WHERE I ADDED ADDITIONAL REQUIREMENTS OF HAVING A MINIMUM ACREAGE TO DO BURNING.

SO I HAVE HERE AN ACREAGE SIZE, BUT THAT CAN BE A HALF ACRE, IT CAN BE WHATEVER ACREAGE YOU WANTED. BUT THAT WAS SOMETHING WE-- THE BOARD DID DISCUSS THE LAST [INAUDIBLE] IS POSSIBLY HAVING MINIMUM ACREAGE.

BUT I DID ALLOW AN EXCEPTION [COUGH] FOR CAMPFIRES OR OTHER FIRES USED SOLELY FOR RECREATIONAL PURPOSES OR CEREMONIAL OCCASIONS, OR OUTDOOR, NONCOMMERCIAL PREPARATION OF FOOD. SO THAT WOULD ALLOW YOUR FIRE PITS AND, YOU KNOW, TO COOK MARSHMALLOWS AND EVERYTHING, EVEN IF YOU WERE UNDER THAT MINIMUM ACREAGE.

SO THAT'S THE OTHER OPTION.

IF YOU WANT TO HAVE AN ADDITION TO SETBACKS, YOU ALSO WANT TO HAVE A MINIMUM ACREAGE, SO THAT WAS JUST ANOTHER OPTION I ADDED IN.

BUT IT'S REALLY UP TO THE BOARD, YOU KNOW, WHAT RESTRICTIONS YOU WANT TO HAVE IN PLACE.

RIGHT NOW, IT JUST REVERTS TO THE STATE AIR POLLUTION CONTROL BOARD AND THEIR REGULATIONS, OR REALLY THE REGULATIONS THAT ARE REQUIRED RIGHT NOW.

BUT DID THE BOARD HAVE ANY QUESTIONS OR ANY THOUGHTS ABOUT WHAT DIRECTION WE--? CONCERNS HE HAD-- SOMEBODY WAS BURNING OR BRINGING BRUSH IN? CORRECT. BURNING IT IN HIS BACKYARD, AND I DIDN'T CATCH WHAT KIND OF ACREAGE HE WAS SITTING ON. HE HAD A HALF--.

AND I DID TALK TO MS. WALTON AND SHE SAID AS SOMEONE WAS BRINGING IN BRUSH FROM ANOTHER LOCATION, THAT WOULD BE A VIOLATION THAT HER DEPARTMENT WOULD--.

AND I KNOW THAT THE BUILDING OFFICIAL DID GO OUT THERE AND TALK TO THE PROPERTY OWNER AND STATE TO HIM, THAT YOU'RE NOT ALLOWED TO BRING--.

BECAUSE USE BURN BARRELS. CORRECT.

WITH A, YOU KNOW, WITH A WIRE GRATE OVER IT OR SOMETHING, I MEAN, MY NEIGHBORS HAVE GOT THEM. CORRECT.

AND I UNDERSTAND HIS CONCERN, BUT THAT'S MORE OF A CIVIL MATTER ISN'T IT SINCE IT'S CODE

[00:15:01]

I KNOW THE GENTLEMAN'S CONCERNED [INAUDIBLE] SPOKE WAS THAT RIGHT NOW OUR ORDINANCE SAYS THAT BRUSH IS NOT ALLOWED TO BE BURNED IN THE RESIDENTIAL ZONING DISTRICTS, AND-- BUT WE WEREN'T ENFORCING IT.

SO THAT'S WHY WE BROUGHT IT TO THE BOARD TO SEE IF WE WANTED TO STRIKE THE LANGUAGE SO THAT [INAUDIBLE] BRUSH COULD BE BURNED IN RESIDENTIAL ZONING DISTRICTS.

THAT COULD BE IN A BURN BARREL OR JUST, YOU KNOW, A FIRE PIT OR JUST AN OPEN PIT YOU CAN BURN BRUSH. SO IT COULD BE AS SIMPLE AS JUST STRIKING THAT LANGUAGE IN THE DEFINITION, OR WE CAN ADD ADDITIONAL RESTRICTIONS, SUCH AS HAVING SETBACKS FROM THE OCCUPIED DWELLINGS, [COUGH] ACREAGE, IT'S REALLY UP TO THE BOARD.

SETBACKS AND ALL, I'D HATE TO SEE [INAUDIBLE] PUT A PENALTY ON CITIZENS THAT ARE TRYING TO CLEAN THEIR PROPERTY UP IF THEY'VE GOT TREES AND ALL LIMBS DOWN, INSTEAD OF THEM BEING ABLE TO JUST PILE IT UP AND LET IT ROT AND THEN BURN IT, HAVING TO PAY TO HAUL IT OFF OR TRY TO HANDLE IT TWICE.

[INAUDIBLE]. IN MY MIND, THAT'S JUST MY OPINION.

I GUESS MY QUESTION WOULD BE, IF THIS-- IF THE CURRENT SITUATION WE HAVE TODAY, IF THAT PERSON WASN'T BRINGING THOSE TYPES OF TIMBER IN, LET'S JUST SAY HE HAPPENED TO HAVE 80 FOOT PINE TREES ON HIS OWN PROPERTY.

[COUGH] BASED ON WHAT I'M UNDERSTANDING, THE ORDINANCE WITH THESE ADJUSTMENTS WOULD STILL THEN ALLOW HIM OR ALLOW SOMEONE TO BURN THAT ON THEIR PROPERTY.

IF WE MADE THE ADJUSTMENT THE STRIKE THE WORD BRUSH DEFINITION, AND THEN IT WOULD BE UP TO THE BOARD IF THEY WANT TO HAVE THE SETBACK LANGUAGE ADDED AND IF THEY WANT TO HAVE ANY MINIMUM ACREAGE ADDED.

RIGHT. BUT EVEN WITH-- LET'S JUST SAY, EVEN WITH THE SETBACK LANGUAGE ADDED, IF THERE WAS PROPER SETBACK AND YOU'RE BURNING THAT LARGE OF MATERIAL, YOU CAN'T CONTROL WHERE THAT-- IT STILL DOESN'T ADDRESS WHERE IT FLOATS TO IT.

YOU WOULD BE--. THE STAR OF THE PILE COULD BE 50 FEET [COUGH] ABUTTING DWELLING, DEPENDING ON THE WINDS, SURE, THE ASHES AND SMOKE COULD CARRY, YOU KNOW, TOWARDS THAT ABUTTING DWELLING. AND THEN, I MEAN, IS THERE ANY LEGAL CONSEQUENCE THERE? I MEAN, IS THERE ANYTHING LEGALLY-- IS THAT A CIVIL MATTER IF I DAMAGE-- IF I'M DOING THAT ON MY PROPERTY AND I DAMAGE SOMEBODY'S VEHICLE WITH ASHES AND STUFF, IS THAT A--? OKAY. I MEAN, I PERSONALLY THINK THERE NEEDS TO BE SOME TYPE OF SETBACK, AND I WANT TO BE CAREFUL. IT MAY NEED TO DEPEND BASED ON WHAT THE ZONING IS BECAUSE IN AN AREA WHERE, AND IN R2, IF YOU HAVE HOMES THAT CLOSE, I DON'T KNOW IF 50 FOOT IS ADEQUATE.

I DON'T KNOW BECAUSE I DON'T KNOW WHAT [INAUDIBLE] R2-- I REALLY DON'T KNOW WHAT'S THE DISTANCE BETWEEN HOUSES, TO BE HONEST WITH YOU.

A HALF ACRE, DEPENDING ON WHERE THE HOUSE IS LOCATED AND HOW THE LOT IS DRAWN OUT, YOU MAY NOT BE ABLE TO GET 50 FOOT.

RIGHT? BECAUSE IF THE HOUSE IS NOT ON A HALF ACRE, THE HOUSE COULD BE ON LIKE MORE TO ONE SIDE OF IT THAN THE OTHER, [INAUDIBLE] HAVE TO BE CENTRALLY LOCATED ON THAT HALF ACRE.

SO I'M JUST, YOU KNOW, I THINK THERE NEEDS TO BE SOMETHING THERE.

I DON'T KNOW IF SAYING IN AN R2 THAT, NO MATTER WHAT, IN AN R2 YOU CAN'T DO IT IN THAT.

I DON'T KNOW. I DON'T-- I'M NOT PROPOSING ANYTHING TONIGHT, I'M JUST TRYING TO FIGURE OUT WHAT'S THE BEST WAY.

I HATE TO SEE US JUMP AND MAKE A QUICK CHANGE, AND THEN WE'RE NOT REALLY ADDRESSING ALL OF THE SCENARIOS OR SITUATIONS THAT WE MIGHT--.

RUNNING ACROSS WITH SOME OF THESE BRUSH FIRES.

RIGHT. OUT OF CONTROL. I KNOW SOME LOCALITIES I WAS LOOKING AT REQUIRE AS MUCH AS A THREE HUNDRED FOOT SETBACK, BUT THEY HAVE AN EXCEPTION FOR THE FIRE PITS AND THE CEREMONIAL FIRES AND THE COOKING FIRES, BUT THEN OTHERWISE, FOR BURNING BRUSH, IT'S A 300 FOOT SETBACK FOR RESIDENTIAL.

SO IF YOU HAD 300 FEET, THAT MEANS IF I BURN TRASH FROM MY BARREL, I GOT TO BE 300 FEET FROM MY SON NEXT DOOR? CORRECT. SO THAT--.

IT'S REALLY--.

[INAUDIBLE] AND LIKE YOU SAID, YOU CAN HAVE A CHART WHERE BASED ON THE ZONING DISTRICT, YOU HAVE A DIFFERENT SETBACK.

LESS, YOU KNOW--.

SO THAT'S AN OPTION AS WELL.

SHOULD IT BE BASED MORE ON THE SIZE OF YOUR LOT? THE SIZE OF THE FIRE PIT? WELL, I MEAN, BUT IF YOU HAVEN'T-- IF YOU HAVE-- IF YOU'RE IN AN AREA WHERE YOU HAVE THREE QUARTERS OF AN ACRE LOTS, THAT'S ONLY GOING TO GIVE YOU BUT SO MUCH POTENTIAL MAXIMUM AMOUNT OF CLEARANCE, NO MATTER WHAT.

[INAUDIBLE] YOU COULD HAVE, YOU KNOW, UNDER A HALF ACRE, OR HALF ACRE TO AN ACRE,

[00:20:03]

AND I'M NOT TRYING TO MAKE THIS DIFFICULT.

I'M JUST ASKING QUESTIONS RIGHT NOW BECAUSE I DON'T HAVE THE ANSWER TODAY, AND I REALLY DON'T EVEN KNOW WHAT OTHER QUESTION I WOULD ASK, BUT JUST SOMETHING FOR ME JUST STILL DOESN'T FIT YET.

MM HMM. SURE.

SO I MEAN, I CAN BRING BACK SOME OPTIONS, YOU KNOW WHAT IT WOULD LOOK LIKE IF YOU HAD DIFFERENT SETBACKS BASED ON ACREAGE VERSUS THE ZONING.

WE CAN BRING THAT BACK AT A FUTURE WORK SESSION.

BUT LIKE YOU SAID, IT REALLY DEPENDS ON THE SHAPE OF A LOT-- MY LOTS OF TRIANGULAR, A LOT, I HAVE A THIRD OF AN ACRE.

SO, YOU KNOW, IT REALLY DEPENDS--.

SO EVERYONE'S A LOT SHAPED DIFFERENTLY, SO IT'S [INAUDIBLE] ON A SMALLER ACREAGE.

IT REALLY COULD AFFECT IT, DEPENDING WHAT YOUR SETBACKS ARE.

I'M [INAUDIBLE] OUT THERE.

UNSOLICITED COMMENT.

WE TRY TO GET TO DEFINED ON IT AND JUST [INAUDIBLE] AND WE CAN COME BACK AND CHANGE IT ANY TIME INSTEAD OF JUST TRYING TO DO WHAT MAKES SOMEWHAT COMMON SENSE.

SO YOU-- SAY YOU DO 300 FEET ON A FIVE ACRE.

MY HOUSE IS SITTING ON THE BACK PART OF MY FIVE ACRES.

DO YOU THINK MY NEIGHBORS BE HAPPY IF I PUT A BURN PILE IN MY FRONT OF OUR YARD BECAUSE I'M 300 FEET AWAY FROM ANY OTHER STRUCTURE, BUT 150 FEET FROM THE ROAD, BUT I'M IN MY FRONT YARD. I WOULDN'T DO THAT.

[COUGH] BUT YOU COULD. [LAUGHTER] WELL, IF YOU'RE NOT CAREFUL HOW YOU LAY IT OUT ONE COMPLAINT? WELL--. I UNDERSTAND [INAUDIBLE] I'D BE TRUCK, BUT THERE'S A CIVIL AVENUE THAT GENTLEMAN COULD TAKE TOO IF THAT'S HAPPENING ON A RECURRING BASIS. RIGHT.

PLUS THE POLICY WE GOT IN THE COUNTY NOW.

WHAT'S--. WALTON HELPED ME OUT WITH TWO OTHER PLACES LIKE [COUGH] WAS HAULING BRUSH IN AND THEN BURNING IT, AND THAT WAS ON A THREE QUARTER ACRE.

REALLY? WOW. AND I'M BEING HONEST, I DON'T WANT TO OVERDO IT.

I DON'T WANT TO MAKE IT SO RESTRICTIVE.

I THINK THE SITUATION I WAS BROUGHT TO OUR ATTENTION--.

AGAIN, WE UNDERSTAND THAT.

THAT'S A CIVIL MATTER BECAUSE THE PERSON WAS HAULING WOOD IN TO BURN, BUT WHERE'S THE RIGHT-- WHAT'S THE RIGHT MIX? AND AGAIN, I DON'T WANT TO MAKE IT TOO RESTRICTIVE BECAUSE AGAIN, SOMEBODY JUST BURNING IN THEIR-- BURNING--. LIKE, I GREW UP BURNING TRASH IN A BARREL ALL MY LIFE, SO I WAS SHOCKED WHEN YOU SAID, HEY, YOU'RE NOT SUPPOSED TO DO THAT.

AND YOU GOT TO KEEP IN MIND, THERE'S A LOT OF PEOPLE THAT HAVE CENTRAL BOILERS.

YOU KNOW, UNLESS THEY BRING THEIR OWN WOOD IN AND [INAUDIBLE] THEMSELVES, THEY PAY TO HAVE TRUCKLOADS OF SPLIT WOULD COME IN AND THEY STACK IT AND THEN THEY BURN IT AND THAT'S WHAT THEY'RE HEATING THE HOUSE WITH. OFFSET THE HEATING BILLS.

IT'S STILL BRINGING SOLID WOOD ONTO YOUR PROPERTY, BUT IT'S BEING USED IN A CONFINED, CONTROLLED ENVIRONMENT, IT'S NOT LIKE AN OPEN BURN PIT.

AND I'VE GOT ONE OF MY HOUSE.

SO, YEAH, I MEAN, THE PLAN IS BASICALLY I CAN BRING BACK SOME MORE OPTIONS AT A FUTURE WORK SESSION. YEAH, I WOULD LIKE THAT.

YES, PLEASE DO. AND FOR NOW, YOU KNOW, I THINK THE ONE GENTLEMAN, THE BUILDING OFFICIALS HANDLING [INAUDIBLE] IF WE GET ANY OTHER COMPLAINTS, I CAN LET YOU KNOW, BUT I KNOW, AT LEAST THAT ONE ISSUE, I BELIEVE, WHERE [INAUDIBLE] THAT ISSUE.

I MEAN, IT PROBABLY WOULDN'T EVEN BE BAD TO MAYBE SOLICIT FIRE AND EMS TO SAY, YOU KNOW, HAVE YOU BEEN GETTING CALLS [COUGH] ON CERTAIN ISSUES OR CERTAIN SCENARIOS OR CERTAIN SITUATIONS THAT WE JUST NEED TO KEEP IN MIND THAT WE'RE OUTDOOR BURNING THAT ENDED UP IT WAS TOO CLOSE TO OTHER STRUCTURES OR WASN'T ENOUGH BUFFER SPACE AROUND THE BURN.

THOSE THINGS WOULD BE INTERESTING TO ME TO KEEP IN MIND.

I MEAN, WITH THE HOURS ARE BURNING CHANGING SIN, I THINK THAT'S WHEN THEY GET THEIR MOST CALLS AND COMPLAINTS AND THEY'RE DOING THEIR [INAUDIBLE] WHEN THE FEB. 15.

IS THAT THE POLICE DEPARTMENT OR? IF IT'S UNDER THE SOLID WASTE ORDINANCE, CHAPTER 66, IS ACTUALLY THE BUILDING OFFICIAL WHO HANDLES YEAH, IT'S ACTUALLY A MISDEMEANOR UNDER OUR CODE RIGHT NOW, IF YOU BURN--.

TOOK A COUPLE TRIPS, BUT THEY FINALLY GOT IT.

HMM. I MEAN, IT'S NOT SOMETHING WE PROSECUTE.

I HAVEN'T PROSECUTED ANY OF THESE CASES SINCE I'VE BEEN HERE.

USUALLY IT'S JUST EDUCATION AND TELLING THE PEOPLE-- SEND THEM A LETTER AND A NOTICE THAT THEY CAN'T DO IT. I DON'T HONESTLY THINK ANYBODY INTENTIONALLY SETS A FIRE, THEY WANT TO GET AWAY FROM THEM. THEY MAY JUST MAKE A BAD JUDGMENT WITH THE WIND, DIRECTION IN THE WIND OR THE WIND VELOCITY, OR THE WIND KICKS UP ONCE THEY START IT.

MM HMM. MOST PEOPLE WAIT UNTIL AT NIGHTTIME, THAT'S USUALLY WHEN IT'S THE CALMEST OR AFTER HEAVY RAIN, WHEN EVERYTHING ELSE IS PRETTY MUCH WET AROUND IT.

[00:25:05]

THANK YOU, MR. WHITTEN.

[INAUDIBLE]. THE NEXT TOPIC WE HAVE IS THE STATE REDISTRICTING MAPS, WHICH ARE IN YOUR PACKET, WHICH WERE RECENTLY APPROVED BY THE VIRGINIA SUPREME COURT.

IF YOU [INAUDIBLE] REMEMBER, ORIGINALLY THEY HAD THE COMMISSION AND THEY WEREN'T ABLE TO COME TO AN AGREEMENT ON THE MAP, SO I WENT TO THE VIRGINIA SUPREME COURT TO APPROVE THE MAPS. SO WE ARE NOW-- THE COUNTY WILL NOW BE REPRESENTED BY THE 75TH AND 82ND DISTRICT FOR THE HOUSE OF DELEGATES, THE 13TH DISTRICT FOR THE STATE SENATE AND THE 4TH DISTRICT FOR THE CONGRESSIONAL, AND I DID MAIL OUT THOSE MAPS-- OR THEY ACTUALLY ARE IN YOUR POCKET AS WELL. YES.

SHOWING THE NEW WELL, THEY'LL WE EFFECTIVE AT THE NEXT ELECTION IS WHEN THESE DISTRICTS--.

SO, FOR INSTANCE, DELEGATE BREWER WILL NO LONGER BE REPRESENTING US.

YOU STAY IN OFFICE UNTIL YOUR NEXT ELECTION, SO AT THE NEXT ELECTION, DELEGATE BREWER WOULD NO LONGER BE REPRESENTING US.

SHE'D BE RUNNING EXACTLY A TWO YEAR TERM--.

WHEN HER TWO YEAR TERM IS UP.

DIDN'T COYNER HAVE PART OF THE COUNTY AS WELL.

CORRECT. DELEGATE COYNER AND THEN DELEGATE TAYLOR.

CORRECT. SO THE ISSUE THAT WE DISCOVERED IS THAT THERE'S A SPLIT PRECINCT BETWEEN THE 75TH AND THE 82ND.

I'LL SHOW Y'ALL A PICTURE.

SO YOU CAN SEE THE COURTS BUILDING PRECINCT, WHICH IS IN BROWN, IT'S PARTIALLY IN THE 75TH AND PARTIALLY IN THE 82ND, AND THE STATE CODE SECTION 24.2-307 SAYS EACH PRECINCT SHALL BE WHOLLY CONTAINED WITHIN A SINGLE CONGRESSIONAL DISTRICT, SENATE DISTRICT, HOUSE OF DELEGATES DISTRICT AND ELECTION DISTRICT.

SO WE'RE ACTUALLY LUCKY WE ONLY HAVE ONE SPLIT PRECINCT.

A LOT OF LOCALITIES HAVE A LOT MORE THAN THAT, BUT WE DO HAVE TO ADJUST THE BOUNDARIES OF THAT PRECINCT. SINCE THE MAPS ALREADY BEEN APPROVED, IT'S NOT SOMETHING THE SUPREME COURT CAN ADJUST THE ACTUAL LINES OF THE DELEGATES DISTRICT.

[INAUDIBLE] HAVE TO ADJUST THE LINES OF THE PRECINCT.

SO THE SOLUTION WOULD BE TO MOVE THE BOUNDARIES OF THE BLAND DISTRICT [INAUDIBLE] AND SO THAT BLAND DISTRICT WOULD MOVE INTO THAT DARK BROWN AREA, WHICH IS BASICALLY WHERE WE ARE RIGHT NOW, AROUND THE COURTHOUSE AND COUNTY ADMINISTRATION BUILDING AND GOING DOWN TO GREGORY MEMORIAL AND UP THAT ROAD BEHIND THERE.

AND--. YOU GOT IT MARKED COURTS BUILDING 204? CORRECT. THAT AREA RIGHT THERE AREA. AND SO THE MAIN THING YOU HAVE TO MAKE SURE YOU CAN'T HAVE MORE THAN 5000 REGISTERED VOTERS AND YOU HAVE TO HAVE MORE THAN A HUNDRED.

SO CURRENTLY, THE COURTS BUILDING PRECINCT HAS 3244, AND THE BLAND DISTRICT HAS 3709, AND THE--. WHAT WE'RE PROPOSING IS THAT THREE HUNDRED REGISTERED VOTERS WILL MOVE FROM THE COURTS PRECINCT TO THE BLAND PRECINCT-- AROUND 300.

THE CODE DOES STATE THAT THE POLLING LOCATION SHOULD BE LOCATED WITHIN THE PRECINCT, WHICH WE'RE ACTUALLY TALKING ABOUT MOVING THE POLLING LOCATION FROM THE COURTHOUSE [COUGH] WAY. SO WE WOULD TRY TO FIND A LOCATION WITHIN THE PRECINCT.

SO WE'VE LOOKED AT DIFFERENT [INAUDIBLE] LOCATIONS THERE WITHIN THE PRECINCT.

THE ORIGINAL LOCATION WE TALKED ABOUT, GREGORY MEMORIAL, IS NOT IN THE COURTS PRECINCT.

IT'S IN THE BLAND.

NOW FOR SOME REASON YOU CAN'T FIND ANY OPTIONS IN THE PRECINCT, YOU ARE ALLOWED TO GET A WAIVER AS LONG AS IT'S WITHIN ONE MILE OF THE PRECINCT.

BUT THE GOAL WOULD BE TO FIND A LOCATION.

I SAID THE BOARD OF ELECTIONS WILL WORK WITH THE REGISTRAR ON FINDING A LOCATION.

I KNOW THERE'S A COUPLE CHURCHES, THERE'S ONE ON MIDDLE-- OR ACTUALLY ONE-- WE ALREADY HAVE ONE PRECINCT POLLING LOCATION IS ON MIDDLE ROAD ALREADY, THE JEFFERSON PARK, IS THAT FAITH BAPTIST.

THERE'S ANOTHER CHURCH THAT COULD POSSIBLY WORK ON MIDDLE ROAD, AND SO THE ELECTION BOARD WILL REACH OUT AND YOU HAVE TO HAVE THE ACCESSIBILITY AND DIFFERENT CRITERIA THAT HAVE TO BE MET AND ACTUALLY A MEMBER OF THE ELECTORAL BOARD IS HERE TONIGHT, ALSO, IF YOU HAVE ANY QUESTIONS, MS. TABB IS HERE.

NEW SCHOOL COULD POSSIBLY BE.

THAT'S IN JEFFERSON PARK.

IT'S RIGHT ACROSS [COUGH]. I HAVE A QUESTION BEFORE YOU-- BECAUSE I GOT SOME PHONE CALLS EARLIER TODAY ON THIS.

THESE MAPS THAT WE HAVE IN OUR PACKET [INAUDIBLE] WEBSITE ARE THESE COMING FROM-- THAT'S

[00:30:06]

RIGHT. I'M JUST ASKING BECAUSE THERE WAS SOME CONCERNS RAISED TO ME OF THE QUALITY OF THOSE ON THE WEBSITE THAT AS YOU START TO, YOU KNOW, BLOW THOSE UP, THEY'RE VERY BLURRY.

I CAN-- BASICALLY, I JUST FOUND THESE OFF A LINK AND I JUST LINK TO THESE MAPS AND THEN YOU CAN SEARCH DIFFERENT DISTRICTS.

AND SO THEN I JUST CLICKED ON THAT DISTRICT AND THIS WAS THE MAP THAT WAS PRODUCED.

NOW THE MAP THAT SHOWS THE SPLIT PRECINCT THAT WAS PRODUCED BY OUR GIS OFFICE.

SO OUR GIS OFFICE CAN PROBABLY PRODUCE MORE DETAILED MAPS OF OUR DELEGATE DISTRICTS.

OK. SIMILAR TO THAT, BUT THEY COULD DO THAT FOR THE SENATE DISTRICT AND ALSO FOR THE 4TH CONGRESSIONAL DISTRICT.

OKAY. BUT THAT'S PROBABLY THE MAP THAT CITIZENS SHOULD LOOK AT TO REALLY SEE THE LINES AND THE SUBDIVISIONS. YEAH, I WAS JUST ASKING--.

I WAS JUST ASKED TODAY IF THE MAPS THAT ARE ON THE WEBSITE, IF THEY COULD BE A BETTER QUALITY, SO.

SO WE CAN MAKE SURE [INAUDIBLE] MAPS SIMILAR TO THAT, [INAUDIBLE] ON YOUR SCREEN RIGHT NOW IS PUT ON THE WEBSITE BECAUSE THAT BETTER EXPLAINS-- BECAUSE WE'RE WHOLLY CONTAINED WITHIN THE 13TH DISTRICT AND WHOLLY [INAUDIBLE] SENATE DISTRICT AND WHOLLY CONTAIN WITHIN THE 4TH CONGRESSIONAL DISTRICT.

SO THE ONLY QUESTION WOULD BE WHICH DELEGATE DISTRICT YOU'RE AT? SO THIS MAP IS HELPFUL, SHOWING THAT.

SO WE CAN PUT THIS-- I'M NOT SURE IF IT'S ON OUR WEBSITE NOW, BUT WE CAN PUT THAT ON OUR WEBSITE. DOES THIS IMPACT OUR CURRENT DISTRICTS? NO, IT DOESN'T AFFECT ELECTION [INAUDIBLE].

DOESN'T LOOK LIKE IT DID. [INAUDIBLE].

AND SO I CAN BRIEFLY TALK ABOUT THE ONE--.

SO, WHEN WE CHANGE THE PRECINCTS, WE WILL HAVE TO HAVE A PUBLIC HEARING, WHEN WE CHANGE THE BOUNDARIES OF THE PRECINCTS.

SO, WE'LL HAVE TO ADVERTISE A PUBLIC HEARING.

THE PLAN IS WE WOULD ADVERTISE IT ON FEBRUARY 22ND AND THEN HAVE A PUBLIC HEARING MARCH 2 2ND WHERE THE BOARD WOULD APPROVE THE NEW PRECINCT BOUNDARIES, AND THEN THE PLAN WOULD ALSO BE IF THE ELECTORAL BOARD IS ABLE TO FIND A POLLING LOCATION THAT WOULD BE APPROVED AT THE SAME TIME.

SO IF WE NEED MORE TIME, I'LL TALK TO THE ELECTORAL BOARD, THEY NEED MORE TIME THAN THAT [INAUDIBLE] WE CAN GIVE THEM MORE TIME.

DON'T--. ISN'T THERE SOMETHING I REMEMBER YOU TELLING US ONCE BEFORE, IF WE'RE GOING TO BE MAKING CHANGES TO POLLING PLACES, DON'T WE HAVE TO MAKE SURE THAT THAT'S DONE SOME TIME PERIOD IN ADVANCE OF--? LIKE WE NORMALLY HAVE THE PRIMARY COMING UP IN JUNE.

YOU HAVE TO MAIL OUT THE NOTICE, SO YOU HAVE TO MAKE SURE YOU GIVE THE-- MAIL OUT THE NOTICE. NOW, IF IT'S A GENERAL ELECTION, YOU CAN'T MAKE ANY CHANGES WITHIN 60 DAYS.

OK. BUT FOR THE PRIMARIES, I BELIEVE IT'S 10 DAYS AND YOU HAVE TO MAIL OUT THE NOTICE.

OK. ALL RIGHT. I JUST REMEMBER YOU SAYING SOMETHING.

SO, THOSE THREE HUNDRED VOTERS, YOU KNOW-- ACTUALLY IT'D BE THE WHOLE COURTS DISTRICT PRECINCT, YOU TELL THEM, HERE'S YOUR NEW POLLING LOCATION AND THEN THE 300 VOTERS THAT MOVED TO BLAND, YOU WOULD SEND THEM A NOTICE.

GOT YOU.

[COUGH] AS WELL. OK, THANK YOU.

AS FAR AS OUR ELECTION DISTRICT MAPS, THE DISTRICT ONE, DISTRICT TWO, THE BOARD DOES NEED TO APPROVE THOSE. WE'RE NOT MAKING ANY CHANGES.

WE DO [INAUDIBLE] ADVERTISING AND HAVE A PUBLIC HEARING JUST TO APPROVE IT.

NOW THAT WE HAVE THE FINAL MAPS FROM THE STATE THAT WE CAN INCORPORATE INTO OUR BASE MAPS, SO YOU HAVE OVERLAYS.

SO THE PLAN WOULD ALSO BE ON FEBRUARY 22ND, WE WOULD ADVERTISE THAT AND MARCH 22ND, WE CAN HAVE A PUBLIC HEARING, AND--.

MY ONLY REASON FOR ASKING THAT BECAUSE IF IT WAS GOING TO CHANGE THE LINES ON THE DISTRICT'S, MY REQUEST WOULD BE THAT WE DON'T USE ANY OF THEIR ADDRESSES.

SURE. NO, IT DOESN'T CHANGE IF THEY GOING TO REDO THE LINES, THEY NEED TO DO IT WITHOUT KNOWING WHERE WE LIVE AND SEE WHERE THEY FALL. SURE, IT ACTUALLY DOESN'T CHANGE THE LINES OF DISTRICT ONE OR TWO AT ALL, MOVING THOSE PRECINCT BOUNDARIES OF THE COURTS PRECINCT.

JUST MY THOUGHTS. THAT'S THE FAIREST WAY TO DO IT OR CLEANEST.

SO WE WOULD JUST APPROVE THE CURRENT MAP ELECTION DISTRICT MAP, DISTRICT ONE AND TWO, AND THEN THAT WOULD BE SENT TO THE ATTORNEY GENERAL'S OFFICE FOR CERTIFICATION.

ARE THERE ANY OTHER QUESTIONS? WHO'S RESPONSIBLE FOR MAILING THAT NOTIFICATION? IS THAT REGISTRAR'S OFFICE? THE REGISTRAR'S OFFICE.

DID YOU HAVE ANY QUESTIONS FOR MS. [INAUDIBLE]? NO, I WAS JUST CURIOUS [INAUDIBLE] I FIGURED IT WAS THEM.

I JUST FIGURED I'D ASK.

DID YOU HAVE ANYTHING TO ADD [INAUDIBLE] OR [INAUDIBLE]? DID YOU WANT TO COME UP AND ADD ANYTHING? YES, ABOUT THE MAILING, EVERYBODY IN THE COUNTY THAT IS [INAUDIBLE] ACTIVE VOTER, WILL HAVE TO GET A LETTER INDICATING THE NEW DISTRICT.

EVERYONE WILL [INAUDIBLE].

THE TARGET WOULD BE IF WE CAN MAIL OUT THOSE [INAUDIBLE].

[00:35:07]

YEAH.

SO THAT'S HIS SCHEDULED PLAN FOR THE ADVERTISEMENT AND THE PUBLIC HEARING, IF THAT NEEDS TO MOVE FOR ANY REASON, ONCE I TALK TO THE ELECTORAL BOARD, I'LL LET YOU KNOW [INAUDIBLE] WE NEED A LITTLE MORE TIME.

WHO MAILS OUT THE LETTER THAT HE'S REFERRING TO? MR. RICHARDSON DOES.

HE DOES BOTH LETTERS? BOTH? YEAH, [INAUDIBLE]. SO YOU HAVE CONTROL OVER THAT THEN? WILL THE 22ND OF MARCH BE A TIMELY TIME FOR YOU TO MAIL THAT? ACTUALLY, RIGHT THIS MINUTE, [INAUDIBLE] ELECTS WOULD LIKE TO HAVE THE LETTERS GO OUT ON 21ST. [INAUDIBLE] MEANS CHANGE.

[INAUDIBLE], THE ONLY REASON I SAY THAT, IF THAT'S THE DATE THAT WE WERE TALKING ABOUT HAVING THE PUBLIC HEARING.

YEAH. THAT'S THE REASON I ASK THE QUESTION.

DOES THE PUBLIC HEARING HAVE TO BE 30-- ON THIS 30 DAYS AFTER? MARCH 8TH MEETING IF WE-- IF I GET THE ADVERTISEMENT TO MS. KNOTT THE NEXT-- THAT DAY AND SHE SENDS IT TO THE PAPER THE NEXT DAY, WE CAN-- ACTUALLY THERE'S ENOUGH TIME TO DO THE PUBLIC HEARING ON THE 8TH.

I WOULD PUSH TO DO IT ON YEAH, I WOULD DO IT ON THE 8TH AND THAT WAY, THAT GIVES THEM PLENTY OF TIME TO GET THINGS--. THAT WORKS FOR YOU, RIGHT? THAT'D BE GOOD ? 21ST DATE. THAT'S UP TO Y'ALL.

[INAUDIBLE] WE LOOK AROUND HAVE THOSE DISCUSSIONS, I DON'T KNOW HOW [INAUDIBLE].

I UNDERSTAND THE PROCESS OF HAVING A PUBLIC HEARING, BUT IT'S KIND OF A MOOT POINT IN IT ? THE COURTS ALREADY, THEY'VE ALREADY APPROVED THIS.

WE DON'T HAVE AN OPTION TO DENY IT OR GO A DIFFERENT WAY TO IT.

OKAY. WE'RE JUST GOING THROUGH THE PROCESS.

ARE GOING WITH POTENTIAL LOCATION.

SO THAT NIGHT, WE'LL KNOW WHEN WE CAN ADVERTISE IT ON THE 8TH, WE'LL HAVE THAT--.

WE'LL HAVE A BETTER IDEA OF WHICH LOCATION THE ELECTORAL BOARD'S CHOSEN AND HOW THE NEGOTIATIONS ARE GOING WITH THEM.

I'D RATHER SEE US PLAN FOR THE 8TH AND SOMETHING COMES UP AND WE STILL HAVE THE 22ND TO MOVE IT TO VERSUS A STORM ROLLS IN HERE ON THE 22ND AND THEN NOW WE'RE UP TO APRIL--.

PUT I'M IN THE HOLE TO BEGIN WITH.

OK. THAT'S ALL I HAD, UNLESS THERE IS ANY OTHER QUESTIONS.

I DON'T HAVE ANY OTHER QUESTIONS.

SURE. THANK YOU, MR. WHITTEN. THANK YOU ALL.

I KNOW [INAUDIBLE].

NO MORE INFORMATION IN THE WORK SESSION? NO? NO, MADAM CHAIR.

ALL RIGHT. AND THE BOARD WILL BE IN RECESS UNTIL 7:00.

SEVEN O'CLOCK, THE BOARD HAS BEEN IN CLOSED SESSION, WORK SESSION, AND NOW WE'RE GOING

[CALL TO ORDER]

I WILL ASK NOW FOR THE INVOCATION.

SUPERVISOR BROWN? HEAVENLY FATHER, WE COME BEFORE YOU THIS EVENING JUST TO SAY THANK YOU, THANK YOU FOR

[00:40:01]

HEAVENLY FATHER, WE ALSO COME TO YOU AT THIS TIME ASKING YOU TO LOOK OVER ALL OF THOSE THAT ARE DEALING WITH ILLNESS AND SICKNESS IN THEIR FAMILY.

HEAVENLY FATHER, WE KNOW THAT YOU KNOW ALL THE NAMES, AND I'M NOT GOING TO TRY TO CALL ANY BECAUSE HEAVENLY FATHER, WE KNOW THAT, YOU KNOW, EACH AND EVERY ONE OF THEM.

WRAP YOUR LOVING ARMS OF PROTECTION AROUND THEM AND HELP GUIDE THEM THROUGH ANY HURT, HARM AND DANGER. HEAVENLY FATHER, WE ALSO ASK YOU THIS EVENING TO GIVE US THE STRENGTH TO BE ABLE TO ADDRESS THE ISSUES THAT ARE IN FRONT OF US TODAY, AND HEAVENLY FATHER ALLOW US TO WORK TOGETHER FOR THE BETTERMENT OF PRINCE GEORGE COUNTY.

HEAVENLY FATHER, WE ASK ALL OF THIS IN YOUR NAME.

AMEN. AMEN.

WE WILL NOW HAVE THE PLEDGE OF ALLEGIANCE TO THE FLAG BY MR. CARMICHAEL.

THANK Y'ALL.

BACK UP. IT IS NOW TIME FOR THE PUBLIC COMMENTS . MRS. KNOTT, DO WE HAVE ANYONE SIGNED UP? NO, MADAM CHAIR.

THANK YOU. IF YOU WISH TO SPEAK TO THE BOARD, PLEASE COME UP AND GIVE YOU A NAME AND ADDRESS. YOU MAY SPEAK ABOUT ANYTHING TONIGHT.

WE DON'T HAVE ANY PUBLIC HEARINGS COMING UP.

SO ANYONE WHO WISHES TO COME FROM BEFORE THE BOARD PLEASE DO SO AT THIS TIME.

I SEE NO ONE COMING FORWARD.

WOULD YOU PLEASE CHECK ON ZOOM TO SEE IF ANYONE IS INTERESTED IN COMING BEFORE THE BOARD VIRTUALLY? YES, MADAM CHAIR.

FOR ALL ZOOM PARTICIPANTS, WELCOME TO THE PUBLIC COMMENT SECTION OF TONIGHT'S MEETING.

PLEASE STATE YOUR NAME AND ADDRESS AND YOU WILL HAVE FOUR MINUTES TO SPEAK TO THE PRINCE GEORGE COUNTY BOARD OF SUPERVISORS.

PLEASE RAISE YOUR ELECTRONIC HAND IN THE LOWER RIGHT HAND CORNER NOW TO BE RECOGNIZED.

PHONE USERS MAY PRESS STAR NINE TO RAISE THEIR HANDS.

MADAM CHAIR, I DO NOT SEE ANY HANDS RAISED.

ALL RIGHT, THANK YOU.

SINCE THERE ARE NO PUBLIC COMMENTS, WE WILL PROCEED TO THE ADOPTION OF THE AGENDA.

[ADOPTION OF AGENDA]

ALL RIGHT. MADAM CHAIRMAN? YES, SIR. [INAUDIBLE] AND IF THERE'S NO MORE DISCUSSION, I MOVE THAT WE ACCEPT THE AGENDA AS PRESENTED.

WITH THE ADDITION? WITH THE ADDITION. DO I HAVE A SECOND? SECOND.

PLEASE CALL THE ROLL MRS. KNOTT. MR. CARMICHAEL.

YES. MR. WEBB.

YES. MRS. WAYMACK.

YES.

MR. HUNTER. YES.

MR. BROWN. YES.

THE AGENDA HAS BEEN ADOPTED.

[ORDER OF CONSENSUS]

DO I HAVE A MOTION? MADAM CHAIR, IF THERE'S NO CHANGES ON THE ORDER OF CONSENSUS, I SO MOVE THAT WE ACCEPT THE ORDER OF CONSENSUS AS PRESENTED.

I'LL SECOND IT. THANK YOU.

WE HAVE RESOLUTION AND A SECOND.

COULD YOU PLEASE CALL THE ROLL? MR. WEBB. YES.

MRS. WAYMACK.

YES. MR. HUNTER.

YES. MR. BROWN.

YES. MR. CARMICHAEL. YES.

THANK YOU. WE NOW HAVE SOME OF OUR MOST PLEASANT THINGS THAT WE DO.

[PRESENTATIONS]

DOUGLAS FOR HIS SERVICE TO PRINCE GEORGE COUNTY.

DO YOU HAVE SOME FAMILY YOU'D LIKE TO JOIN YOU UP--? ABSOLUTELY, HE DOES.

[00:45:19]

DOUGLAS, PEOPLE KNOW HIM AS CHRIS, SERVICE TO PRINCE GEORGE COUNTY, PRESENTED ON THIS DAY, FEBRUARY THE 8TH, 2022.

WHEREAS ON APRIL THE 3RD 1996, WALTER C.

DOUGLAS BEGAN HIS EMPLOYMENT WITH PRINCE GEORGE COUNTY AS A POLICE OFFICER IN THE POLICE DEPARTMENT; AND WHEREAS, MR. DOUGLAS WAS PROMOTED FROM POLICE OFFICER TO POLICE SERGEANT FEBRUARY 16, 2006, AND PROMOTED FROM POLICE SERGEANT TO POLICE LIEUTENANT IN AUGUST 15, 2018; AND WHEREAS MR. DOUGLAS TRANSFERRED FROM THE POLICE DEPARTMENT TO THE SHERIFF'S OFFICE AS A LIEUTENANT IN THE SHERIFF'S OFFICE OCTOBER 12, 2019.

WAS PROMOTED FROM LIEUTENANT SHERIFF TO THE CHIEF DEPUTY POSITION, AN JANUARY THE 1ST, 2022, AND CONTINUED IN THAT CAPACITY UNTIL HE RETIRED ON FEBRUARY, THE 1ST, 2022; AND WHEREAS, WALTER C.

DOUGLAS HAS SERVED AS A GENERAL INSTRUCTOR, DEFENSIVE TACTICS INSTRUCTOR, TASER INSTRUCTOR, FIREARMS INSTRUCTOR, FIREARMS RANGE MASTER, FIELD TRAINING OFFICER, CHILD PASSENGER SAFETY SEAT TECHNICIAN, CRIME PREVENTION SPECIALIST, SPECIAL RESPONSE TEAM MEMBER, NEIGHBORHOOD WATCH COMMANDER, DARE OFFICER AND ALSO SERVED WITH PRINCE GEORGE COUNTY PLANNING COMMITTEE; AND WHEREAS MR. DOUGLAS SERVED AS THE ACCREDITATION MANAGER WHERE HIS DEDICATION AND HARD WORK WAS INSTRUMENTAL IN THE POLICE DEPARTMENT BECOMING ACCREDITED THROUGH THE VIRGINIA LAW ENFORCEMENT PROFESSIONAL STANDARDS COMMISSION IN 2013, AFTER WHICH HE CONTINUED TO MAKE SURE THE DEPARTMENT RETAINED THEIR STATUS DURING THE 2017 REACCREDITATION PROCESS.

IN 2017, MR. DOUGLAS WAS AWARDED A MASTER ASSESSOR FROM THE COMMISSION, AND THAT FOLKS IS NOT SOMETHING THAT'S EASILY DONE.

WHEREAS MR. DOUGLAS BEGAN ITS PATH TOWARDS ACCREDITATION FROM THE SHERIFF'S OFFICE AND SERVED AS A TRAINING OFFICER; AND WHEREAS MR. DOUGLAS HAD RECEIVED NUMEROUS LETTERS OF COMMENDATION FROM CITIZENS AND OTHER AGENCIES THROUGH HIS CAREER. WHEREAS MR. DOUGLASS IS KNOWN FOR HIS PASSION AND THOROUGHNESS IN BOTH POLICE DEPARTMENT AND SHERIFF'S OFFICE; AND WHEREAS THROUGHOUT HIS REMARKABLE CAREER IN LAW ENFORCEMENT.

SPANNING MORE THAN 25 YEARS, WALTER C.

DOUGLAS HAS SERVED THE CITIZENS OF THE COUNTY AND THE COMMONWEALTH TO THE UTMOST OF HIS ABILITY AND DEVOTION TO LAW ENFORCEMENT AND PUBLIC SAFETY IN A MANNER OF BESPEAKING THE DEDICATION OF A TRUE PUBLIC SERVANT.

MR. DOUGLAS' INSTITUTIONAL KNOWLEDGE WILL BE IRREPLACEABLE AND WILL BE SORELY MISSED BY THE SHERIFF'S OFFICE, THE COUNTY AND ITS CITIZENS.

NOW, THEREFORE, BE IT RESOLVED THAT THE BOARD OF SUPERVISORS AND THE COUNTY OF PRINCE GEORGE THIS 8TH DAY OF FEBRUARY, 2022, DOES HEREBY COMMEND WALTER C.

DOUGLAS, FOR A TOTAL OF 25 YEARS AND 9 MONTHS OF DEDICATED SERVICE TO THE COUNTY AND BE IT FURTHER RESOLVED THAT THE BOARD WISHES TO EXPRESS THEIR SINCERE GRATITUDE FOR HIS COMMITMENT TO THE COUNTY AND ITS CITIZENS AND EXTENDS TO WALTER C.

DOUGLASS MUCH HAPPINESS IN HIS-- AS HE ENTERS THE NEXT PHASE OF HIS LIFE.

AND IT'S SIGNED VIA CHAIR MARLENE J.

WAYMACK AND OUR COUNTY ADMINISTRATOR JEFFREY D.

STOKES. CONGRATULATIONS.

PHOTO. UM, I WANT TO SAY THANK YOU TO CHIEF EARLY CHIEF ROBERTSON.

A LOT OF GREAT EMPLOYEES IN THIS COUNTY, KNOTT.

ISD. THANK YOU.

[00:50:05]

THANK YOU FOR LETTING ME DO THAT BEST, WAYMACK.

THAT'S A NICE THING, WE REALLY THANK HIM FOR HIS MANY YEARS OF SERVICE.

WE NOW COME TO THE SECTION OF SUPERVISORS COMMENTS, AND I'LL START TO MY LEFT WITH MR.

[SUPERVISORS' COMMENTS]

HAVE A LOT OF THESE, IN THE PAST FEW MONTHS, WHERE PEOPLE ARE FINDING THEIR WAY TO RETIRE AT THEIR AGE AND THE SERVICE THAT THEY'VE GIVEN TO PRINCE GEORGE COUNTY AND A LOT OF SHOES THAT HAVE TO BE FILLED IN THE FUTURE WITH SOME OF THESE GREAT EMPLOYEES THAT WE'VE HAD GOING TO BETTER THINGS AND SOME JUST TO RETIRE.

AND WE REALLY DO RESPECT THE EMPLOYEES OF THIS COUNTY AND SO MUCH [INAUDIBLE] THE LAW ENFORCEMENT DIVISION BECAUSE THEY'RE MAKING IT SO DIFFICULT FOR THESE LADIES AND GENTLEMEN TO DO THEIR JOB EACH AND EVERY DAY.

AND IT'S GETTING HARDER AND HARDER.

AND I JUST HOPE WE CAN CONTINUE TO FILL THESE SHOES AND THE EXPERIENCE THAT WE'RE SEEING, WELL DESERVED, THAT THEY'RE WALKING AWAY WHEN THEY CAN AND THEY WERE SAFE AND KEPT [COUGH] COMMUNITY SAFE WHILE DOING THEIR JOB.

SO CONGRATULATIONS TO CHRIS AND HIS FAMILY AND HOPE THEY HAVE A GREAT FUTURE AND JUST AS MANY YEARS TO ENJOY THEMSELVES AS MUCH AS HE GAVE THIS COUNTY.

THAT'S ALL. THANK YOU.

MR. HUNTER. YES, I JUST WAS QUITE HONORED TO BE ABLE TO READ THAT PRESENTATION FOR CHRIS, AS MOST FOLKS KNEW.

AND JUST REMIND PEOPLE TO BE SAFE THAT THE COVID STILL OUT THERE BOUNCING AROUND.

SO LET'S BE SAFE OUT THERE AND EVERYBODY JUST CONTINUE TO DO THE RIGHT THING.

THANK YOU. MR. BROWN.

YES, MADAM CHAIR.

I HAD THE FINE OPTION OF MEETING WITH SOME CONSTITUENTS LAST WEEK THROUGH ZOOM IN DISTRICT ONE, AND WE HAD A VERY, VERY NICE MEETING AND I JUST WANTED TO SHARE FOR A MOMENT, THIS YEAR THE CONSTITUENTS, OR IN DISTRICT ONE THAT I'VE SPOKEN WITH, THEY REALIZE THAT WE'RE GETTING READY TO GO INTO BUDGET PREPARATION FOR THIS UPCOMING BUDGET YEAR. AND I'M HEARING LOUDLY AND CLEARLY THAT OUR CITIZENS ARE LOOKING AT US TO HELP RELIEVE THE TAX BURDEN ON THEM THROUGH WHATEVER MEANS AND MECHANISMS THAT WE CAN.

THEY'VE SHARED WITH ME SOME IDEAS THAT I'LL BRING FORWARD AS WE GO INTO THESE BUDGET SESSIONS, BUT THEIR MESSAGE IS LOUD AND CLEAR.

I ALSO HEARD CLEARLY FROM THEM THAT THEY UNDERSTAND THAT WE ARE GROWING IN BUSINESS AREAS, BUT WHAT I ALSO HEARD FROM THEM WAS LET'S KEEP THE RURAL AREAS RURAL.

AND IF WE WANT TO DEVELOP IN THE BUSINESS AND, I'VE-- IT REALLY BECAME CLEAR AFTER I LISTENED, WE NEED TO TAKE CARE, WE AS A COUNTY, NEED TO TAKE CARE OF THE AREAS THAT WE CURRENTLY HAVE. AND I'M JUST GOING TO GIVE A QUICK EXAMPLE.

ON 460 REEVES ROAD, WE HAVE A LOT OF DEVELOPMENT THAT'S TAKING PLACE OUT THERE, BUT I WOULD BET YOU ALMOST EVERYONE IN THIS COUNTY HAS EXPERIENCE SITTING AT THAT RAILROAD CROSSING FOR 20, 30, 40, 45 MINUTES.

IF WE'RE GOING TO CONTINUE TO BRING BUSINESS TO THAT AREA AS A COUNTY, IF IT MEANS CONTACTING OUR STATE LEGISLATORS, WE NEED TO MAKE SURE THAT WE DO BETTER WITH THE THINGS THAT WE HAVE IN PLACE TODAY BEFORE WE KEEP ADDING MORE AND MORE AND MORE TO IT.

SO AGAIN, I WANT TO CONGRATULATE THOSE CONSTITUENTS THAT I MET WITH.

I LOOK FORWARD TO OUR NEXT MEETING AND YOU'LL HEAR MORE FROM ME ALONG THIS LINE AS WE CONTINUE TO MOVE INTO OUR BUDGET PROCESSES AND AS WE TRY TO NAIL DOWN A STRATEGIC PLAN FOR MOVING FORWARD. THANK YOU.

THANK YOU, MR. BROWN. MR. WEBB. YES, I HAVE SEVERAL.

ONE WAS I'D LIKE TO ECHO WHAT DONALD AND ALAN JUST SAID.

[00:55:01]

ON A MORE SOMBER NOTE, I'D LIKE TO SEND THE CONDOLENCES AND EVERYBODY KEEPING THOUGHTS AND PRAYERS FOR THE JOHNSON FAMILY, LIDGE JOHNSON PASSED AWAY, I BELIEVE IT WAS LAST SUNDAY.

IT'S CHRIS JOHNSON AND DERRICK JOHNSON THERE, TOO.

IT'S A LARGE FAMILY, BUT THEY'RE THE TWO THAT I KNOW PERSONALLY.

SO, SORRY TO HEAR THAT.

WISH THEM THE BEST. THE OTHER ONE IS TO SEND THOUGHTS AND PRAYERS OUT TO BILL ROBERSON.

HE'S A GOOD FRIEND, GOOD MENTOR OF MINE PERSONALLY AND A FORMER BOARD MEMBER.

I DON'T KNOW HOW MUCH [INAUDIBLE]? HE HAD THE MISFORTUNE OF HAVING A HEART ATTACK, BUT I UNDERSTAND HE'S COMING HOME TOMORROW OR TODAY.

TODAY, I UNDERSTAND. SO WE JUST WISH HIM A SPEEDY RECOVERY.

THAT'S ALL I HAVE. THANK YOU FOR THAT.

MR. WEBB, HE IS A GOOD PERSON, VERY GOOD WEALTH OF KNOWLEDGE.

THANK YOU FOR YOUR COMMENTS SUPERVISORS, AND I WOULD JUST LIKE TO SAY THAT, YES, WE ARE GOING INTO THE BUDGET SEASON AND IT'S ALWAYS SOMETHING THAT WE DON'T ALWAYS LOOK FORWARD TO, BUT IT'S SOMETHING THAT HAS TO BE DONE, AND PRINCE GEORGE IS GROWING, AS EVERYBODY KNOWS.

AND THAT IS A DIFFICULT THING TO DO TO HAVE THE BUDGET PROCESS TO SATISFY PEOPLE WHO DON'T WANT TO GROW AND THE PEOPLE WHO ARE COGNIZANT OF THE GROWTH OF PRINCE GEORGE.

SO, I ASK THAT YOU KEEP THIS BOARD IN YOUR PRAYERS AS WE GO FORWARD IN THIS ENDEAVOR.

THANK YOU VERY MUCH.

VERY GOOD. NEXT, WE HAVE THE COUNTY ADMINISTRATOR'S COMMENTS BY OUR OWN MR.

[COUNTY ADMINISTRATOR'S COMMENTS]

JUST A FEW NOTES IN MY REPORT TONIGHT THAT I DO WANT TO POINT OUT.

ON FEBRUARY 10TH, PRINCE GEORGE COUNTY IS ACTUALLY HOSTING THE FORT LEE CIVILIAN MILITARY COUNCIL MEETING, IT IS A ZOOM EVENT THAT CHAIR WAYMACK AND I WILL BE ATTENDING.

THE BURN LAW-- BURN BAND LAW IS IN EFFECT FEBRUARY 15TH THROUGH APRIL 30TH.

NO BURNING BEFORE FOUR P.M.

APPLIES TO CAMPFIRES AND BRUSH BURNING.

CONTACT THE VIRGINIA DEPARTMENT OF FORESTRY FOR MORE INFORMATION.

AS BEEN MENTIONED BEFORE, STAFF HAS BEEN WORKING VERY ACTIVELY ON THE FY 23 BUDGET AND ON FEBRUARY 17TH WILL BE OUR VERY FIRST BOARD OF SUPERVISORS WORK SESSION TO KICK OFF THE FY 23 BUDGET SEASON AT FIVE P.M.

RIGHT HERE IN THIS ROOM AND THE FOCUS OF THAT PARTICULAR MEETING WILL BE REVENUES.

REVENUES INTO THE COUNTY.

FIND OUT HOW MUCH WE HAVE TO WORK WITH, AND THEN AT THE NEXT MEETING ON THE 23RD, WE'LL START SHOWING THE REQUESTS OF THE DIFFERENT DEPARTMENTS.

PRINCE GEORGE COUNTY IS CLOSED FOR PRESIDENTS DAY ON FEBRUARY 21ST AND WITH A HEAVY HEART, AGAIN, MORE SAD NEWS UNDER PERSONNEL, MR. CHARLES LEONARD, BZA MEMBER, HE DID PASS AND SO WE'LL BE BRINGING FORTH A RECOMMENDATION FOR THAT AS WELL AT SOME POINT IN THE FUTURE.

SORRY TO HEAR THAT.

A FEW NOTES, MARCH 4TH AND 5TH, THE PRINCE GEORGE COUNTY STRATEGIC PLAN.

THOSE ARE TENTATIVE DATES FOR BOARD RETREAT.

MS. WALTON WILL BE GETTING TO YOU WITH MORE INFORMATION.

THE DEPARTMENT ANNUAL REPORTS, AS OF TODAY HAVE BEEN POSTED TO THE PRINCE GEORGE COUNTY WEBSITE FOR BOTH BOARD AND CITIZEN REVIEW.

IF ANY BOARD MEMBER WOULD LIKE HARD COPY PRINTOUTS OF THOSE REPORTS, WE'D BE HAPPY TO PROVIDE THEM, BUT THEY ARE OUT THERE RIGHT NOW.

YOU CAN GO AND UNDER THE COUNTY ADMINISTRATION WEBSITE AND CLICK ON EACH DEPARTMENT AND READ THE ANNUAL REPORT FOR 2021 FOR EACH DEPARTMENT.

MADAM CHAIR, THAT'S MY REPORT FOR THE EVENING, THANK YOU.

THANK YOU, MR. STOKE.

WE NOW GO INTO OUR REPORT SECTION, AND OUR FIRST SPEAKER IS VDOT CRYSTAL SMITH.

[REPORTS]

A COUPLE OF ITEMS FOR TONIGHT, I KNOW I SENT OUT SOME INFORMATION ON BICKINGS LANE.

THAT ONE'S BEEN A LITTLE BIT BACK AND FORTH, BUT OUR CENTRAL OFFICE HAS COMPLETED THEIR REVIEW AND DETERMINED THAT THE PORTION OF BICKINGS PAST THE FIRST CUL DE SAC WAS CONSIDERED A PARCEL.

[01:00:02]

HE HAS SUGGESTED THAT WE TEMPORARILY USE SOME ROAD CLOSED BARRICADES, AND I'VE TALKED TO THE AREA HEADQUARTERS, WE ARE GOING TO INSTALL THOSE AS A TEMPORARY MEASURE AND JUST SEE WHAT KIND OF RESULTS WE GET FROM THAT AND THEN THE COUNTY CAN DECIDE HOW THEY WANT TO MOVE FORWARD WITH IT.

THE PARCEL IS AVAILABLE IF THE COUNTY DETERMINES THAT THEY WANT TO PURCHASE THAT PORTION, THEY CAN CONTACT OUR RIGHT OF WAY DIVISION AND GET NUMBERS FOR THAT IF YOU'RE INTERESTED.

RUFFIN ROAD AT ROUTE 10, THE TURN TAPER THAT WE HAD PROPOSED THERE INITIALLY DURING CHRISTMAS BREAK, WE HAD SO MANY PROBLEMS GETTING THE PIPE, WE NOW DO HAVE THE PIPE, SO WE'RE PROPOSING TO DO THAT DURING SPRING BREAK, WHILE SCHOOL IS OUT.

WE WILL HAVE TO CLOSE THAT WHILE WE DO THE WORK, BUT WE'RE CERTAIN WE CAN GET IT DONE WHILE THE SCHOOL IS OUT.

SO THAT IS OUR PLAN AT THIS POINT FOR THAT.

THE FDR, THE FULL DEPTH RECLAMATION, ON ARWOOD IS STILL ON SCHEDULE FOR EARLY SPRING.

WE ARE PLANNING TO ENTER INTO AN AGREEMENT WITH PRINCE GEORGE COUNTY IN REGARDS TO THE OUTFALL DITCH AT ARWOOD ROAD.

THE BOARD HAD ALREADY APPROVED THAT AND I RECEIVED THE AGREEMENT TODAY, SO WE'LL BE SIGNING THAT AND MOVING FORWARD THIS SUMMER WITH COMPLETING THAT WORK.

WE ARE PLANNING ON SWEEPING THIS SPRING.

LAST YEAR, WE DID MINIMAL SWEEPING.

IT'S PRETTY OBVIOUS ALREADY, WE'RE NOT GOING TO BE THAT LUCKY THIS YEAR, SO WE'LL BE ROTATING THE EQUIPMENT THROUGHOUT THE SUMMER, SO IT WILL TAKE SOME TIME TO GET THROUGH THE WHOLE COUNTY.

BUT WE WILL BE DOING IT.

ONCE WE GET STARTED, I'LL PROBABLY SEND OUT AN EMAIL JUST TO KEEP ALL THE BOARD MEMBERS AND THE COUNTY STAFF UP TO DATE.

SO, IF THERE'S ANY PRESS IN LOCATIONS THAT YOU'RE GETTING CONCERNS FROM CITIZENS, YOU CAN SHARE THEM AT THAT POINT, AND WE CAN KIND OF PRIORITIZE THEM.

I KNOW YOU ALL ARE TALKING ABOUT BUDGETS COMING UP, AND I KNOW THE ROUNDABOUT AT MIDDLE AND JEFFERSON IS A BIG TOPIC THAT WILL PROBABLY BE DISCUSSED.

I DON'T HAVE GOOD NEWS AS FAR AS FUNDING ON THE VDOT FRONT.

WE'RE STARTING THE PROCESS FOR SMART SCALE AROUND FIVE, WHICH IT HAS BEEN SUBMITTED A COUPLE OF TIMES AND DID NOT SCORE VERY WELL.

IT CAN BE SUBMITTED AGAIN, BUT THROUGH SMART SCALE THIS CYCLE, THE FUNDING WOULD NOT BE AVAILABLE UNTIL 2028-2029.

REVENUE SHARING, IS ALSO AN OPTION THAT I LOOKED INTO.

IF YOU WERE TO GO WITH THE REVENUE SHARING APPLICATION PROCESS, THOSE FUNDS WOULD NOT BE AVAILABLE UNTIL 2025.

PAUL HINSON, OUR LAND USE ENGINEER, IS GOING TO GET WITH MS. WALTON TO SIT DOWN WITH THE PLANS, LOOK AT THEM FROM A STRATEGIC STANDPOINT ON DESIGN ELEMENTS. HE WILL GIVE HER IDEAS OF WAYS TO NOT CHANGE THE SCOPE OF THE PROJECT, BUT POSSIBLY REDUCE THE COST OF THE PROJECT.

I DON'T KNOW THAT THAT WILL GET DONE IN TIME FOR YOUR BUDGET TALKS, BUT HE WILL BE DOING THAT AS A SERVICE TO THE COUNTY TO TRY TO ASSIST AND ANY INFORMATION THAT HE SHARES WITH MS. WALTON, SHE'S WELCOME TO PRESENT IT TO YOU ALL, AND YOU CAN DECIDE WHETHER YOU WANT TO ELIMINATE SUCH ELEMENTS THAT HE MAY DISCUSS WITH HER OR KEEP THEM IN THE ORIGINAL PLAN. WISH I HAD BETTER NEWS.

[LAUGHTER] I GOT A QUESTION FOR YOU.

HMM. IF WE CAN'T COME TO AN AGREEMENT OR WORK SOMETHING OUT ON THIS ROUNDABOUT, WHY CAN'T WE PUT A STOP LIGHT UP THERE AND HAVE IT TIME JUST FOR THE SCHOOL BUSSES COMING AND GOING AND HAVE CAUTIONED THE OTHER WAY? SO A SIGNAL HAS BEEN LOOKED AT AT THAT LOCATION MULTIPLE TIMES, IT WAS ACTUALLY DONE BEFORE THE IMPROVEMENTS THAT ARE THERE NOW WERE PERFORMED.

REGULATION REQUIRES YOU TO LOOK AT ANY ALTERNATIVE PRIOR TO INVESTIGATING OPTIONS OF A SIGNAL. I'M NOT ASKING FOR A PERMANENT FIX WITH A LIGHT, I'M STILL LOOKING AT A SHORT TERM FIX--. THAT IS A DANGEROUS INTERSECTION.

SO I CAN DISCUSS IT WITH TRAFFIC ENGINEERING, IF YOU'RE TALKING ABOUT SOMETHING WHERE IT ONLY WORKS DURING SCHOOL HOURS? YES. PROBABLY WILL NOT BE SUGGESTED ONLY BECAUSE SO MANY TIMES TRAFFIC WILL COME THROUGH

[01:05:07]

EVERY TIME I COME THROUGH HERE, THE SIGNALS ARE OFF AND THEN BAM IS GOING TO BE THAT ONE TIME THAT SIGNAL IS GOING TO BE ON.

I DON'T MEAN NO HARM, BUT I DON'T THINK A JUDGE WOULD TAKE THAT EXCUSE FROM ME IF I RAN A RED LIGHT. MAYBE NOT, BUT HE WOULD IF HE FOUND OUT IT WASN'T WARRANTED.

I'D APPRECIATE IT IF YOU DO WHAT YOU CAN.

THERE'S A SAFETY FACTOR THERE, AS FAR AS I'M CONCERNED, [INAUDIBLE] SCHOOL BUSSES.

I'VE SEEN THAT INTERSECTION WITHOUT THE SCHOOL BUSSES.

I KNOW WE'VE BEEN WORKING TOWARDS THIS FOR QUITE A FEW YEARS.

I THOUGHT WE WERE CLOSE, BUT APPARENTLY NOW YOU'RE TELLING ME WE'RE NOT.

NO, I THINK THERE WAS SOME OTHER FUNDING THAT WAS INITIALLY THROUGH ONE OF THE SENATORS, AND I THINK THAT FELL THROUGH AT THE LAST MINUTE.

IT WAS NOT ANY FUNDING EVER EARMARKED THROUGH VDOT.

ALL RIGHT. SECOND QUESTION I GOT FOR YOU.

IT'S ABOUT A QUARTER OF A MILE, THAT CURVE, A QUARTER OF A MILE FROM COMING OFF OF HINES ROAD RIGHT THERE AT NEWVILLE, BACK TOWARDS 156.

IS THERE A RESIDENCE AT THAT LOCATION? THERE'S MULTIPLE RESIDENTS AND THE TREE THAT EVERYBODY'S CONCERNED WITH THAT KIND OF BLOCKS PART OF THAT CURVE, BUT MAKES IT HARD FOR A TRACTOR TRAILER TO NAVIGATE.

TRACTOR TRAILER CAN'T MAKE THAT CURVE STAYING ON ONE SIDE OF THE ROAD.

OK. ONLY REASON WHY I ASK IS IT'LL BE EASIER TO GET A RIGHT OF ENTRY IF IT'S NOT ON OUR RIGHT OF WAY.

AND I'M NOT-- I'M JUST DESIGNATING WHERE EVERYBODY IS WORRIED ABOUT, AND THERE'S A LOT OF HOMES, IT'S AT LEAST SEVEN OR EIGHT, GOING UP ON THE LEFT HAND SIDE OF THE ROAD RIGHT AROUND THAT RADIUS WHERE THAT CURVES AT.

OK, WE'LL TAKE A LOOK AT THAT.

OK, THANK YOU.

THAT'S ALL I HAVE FOR TONIGHT.

ANYTHING ELSE? NO MA'AM.

JUST--. GO AHEAD.

GO AHEAD. SINCE THAT ROUNDABOUT IS RIGHT THERE AT THE BACK GATE OF FORT LEE, THERE'S NO WAY OF GETTING ANY TYPE OF FUNDING THROUGH THE GOVERNMENT [COUGH] AT LEE'S ASPECT OF IT TO TRY TO HELP THE CONGESTIVENESS? I WOULDN'T BE ABLE TO ANSWER THAT QUESTION.

THE FEDERAL FUNDING THAT WE WOULD GET WOULD BE THROUGH THE FHWA, AND IT WOULD NOT QUALIFY. IT'S NOT AN FHWA ROUTE.

IS THERE AN UPDATE-- WHATEVER TOOK-- WHATEVER HAPPENED OVER ON TAVERN, WHERE THE WATER WAS COMING OUT OF THAT FIELD BY THE SCHOOL? REMEMBER WHERE THE-- [COUGH] I THINK YOU HAD LOOKED AT IT AND SOME LOGGING COMPANIES OR SOMETHING HAD DESTROYED THE PIPE.

OH, THE CONTRACTOR THERE DID THE REPAIRS.

OK. OK, I JUST WANTED TO--.

I HADN'T HEARD WHAT WAS THE RESOLUTION.

I KNOW THE LAST TIME I SPOKE WITH YOU, YOU SAID, YOU HAD-- SOMEONE HAD BEEN OUT THERE AND HERE'S WHAT IT LOOKED LIKE.

I DON'T THINK--. YES, I HAD A LOT OF PHOTOS ON THAT ONE, AND I KNOW EXACTLY WHERE YOU'RE TALKING. YES, MA'AM. [INAUDIBLE].

A PERMIT INSPECTOR WENT OUT THERE WHILE THEY DID THE REPAIRS.

OK. YEP. ALL RIGHT.

AND I KNOW I SAW THE OTHER ONE TODAY THAT MR. STOKE RESPONDED TO YOU ON.

THE YEAH.

I ACTUALLY GOT SOME PHOTOS ON THAT TODAY TOO.

ONE OF THE CROSSINGS HAS ASPHALT IN IT NOW, AND ONE OF THEM STILL HAS STONE, BUT IT'S PASSABLE. OK.

ANY IDEA HOW SOON THAT'LL BE REPAIRED? NO, WE JUST HAVE AN OPEN PERMIT UNTIL WE'RE NOTIFIED THAT THE WORK IS COMPLETE, THEN WE'LL DO THE FINAL INSPECTION TO ENSURE THAT IT'S ALL RIGHT, THANK YOU. NOW YOU'VE HEARD THAT WE'VE HAD A LOT OF COMPLAINTS ABOUT [INAUDIBLE], AND IS THERE ANYTHING THAT CAN BE DONE TO THIS ROAD WITH IN VIEW OF THE SAFETY ISSUES THAT THE CITIZENS HAVE RAISED? RIGHT. SO THAT ONE HAS COME UP MULTIPLE TIMES, MR. WEBB WAS JUST MENTIONING ONE OF THE CONCERNS OUT THERE IS A LARGE OAK TREE.

WE'LL GO BACK AND TAKE A LOOK AT THAT, I'M PRETTY SURE IT'S PRESCRIPTIVE RIGHT OF WAY, SO WE ONLY OWN-- WE ONLY MAINTAIN 30 FEET THERE.

BUT BASED ON THE CONDITIONS, WE MAY STILL BE ABLE TO GET A RIGHT OF ENTRY AND REMOVE THE OAK TREE. AS FAR AS THE WIDTH OF THE ROADWAY ITSELF FOR TAKING OUT CURVES, THAT WOULD BE UP TO THE COUNTY TO PROPOSE A PROJECT, AND APPLY FOR FUNDING OR DESIGNATE FUNDING.

I WILL SAY THAT BECAUSE OF THE NUMEROUS CALLS, WE DID INITIALLY A COURTESY REVIEW AND DIDN'T FIND ANY ADDITIONAL SIGNAGE OR ANYTHING THAT WE FELT LIKE WOULD HELP, BUT WE DID FORWARD IT YESTERDAY, I THINK IT WAS, OVER TO OUR TRAFFIC ENGINEERING DEPARTMENT JUST TO

[01:10:06]

ALL RIGHT. THANK YOU.

THANK YOU. WE APPRECIATE ALL YOU DO FOR PRINCE GEORGE.

YOU HAVE A GOOD EVENING.

THANK YOU.

NOW WE'LL GO TO OUR-- BYLAWS. OH, I'M SORRY.

DIDN'T MEAN TO LEAVE YOU OUT, MR. WHITTEN. YOU PROBABLY HEARD ENOUGH FOR ME TONIGHT.

[LAUGHTER] NO. SO MADAM CHAIR, MEMBERS OF THE BOARD, THERE IS A REQUEST-- THERE WERE SO MANY CHANGES TO THE BYLAWS.

THERE IS A REQUEST TO GO OVER SOME OF THE CHANGES TO KIND OF ANSWER ANY QUESTIONS AND KIND OF BETTER UNDERSTAND THE QUESTIONS-- THE CHANGES.

SO THE FIRST CHANGE WAS THE ROTATION OF THE CHAIRMAN AND VICE CHAIRMAN, AND MR. HUNTER HAD ASKED FOR AN EXPLANATION OF HOW THAT WOULD WORK.

SO BASICALLY NEXT YEAR AT THE ORGANIZATIONAL MEETING, THE MOST SENIOR BOARD MEMBER WOULD BE CHAIRMAN, WHICH WOULD BE MR. CARMICHAEL, UNLESS HE DECIDED HE DID NOT WANT TO TAKE THAT POSITION.

THEN IT WILL GO TO THE NEXT MOST SENIOR PERSON, WHICH WOULD BE MR. WEBB OR MR. HUNTER, AND SINCE THERE'S A-- THEY BOTH START AT THE SAME YEAR, YOU WOULD DO IT BASED ON ALPHABETICAL ORDER.

SO THAT WOULD BE MR. HUNTER, AND THEN IT WOULD GO TO MR. WEBB.

AND THEN [INAUDIBLE] SENIORITY AFTER THAT WOULD GO TO MR. BROWN AND MRS. WAYMACK SINCE THEY STARTED THE SAME YEAR AND THEN BASED ON ALPHABETICAL ORDER, GO TO MR. BROWN FIRST AND THEN MS. WAYMACK. BUT ANY BOARD MEMBER HAS THE OPTION OF NOT ACCEPTING THE NOMINATION AS CHAIRMAN OR VICE CHAIRMAN, AND THEN IT JUST GOES TO THE NEXT PERSON AND THEN THE [INAUDIBLE]-- THAT BOARD MEMBER WOULD GO BACK TO THE ROTATION.

SO BASICALLY, IF YOU-- IF MR. CARMICHAEL ACCEPTED NEXT YEAR, HE WOULD BE CHAIRMAN AND THEN MR. HUNTER WOULD BE VICE CHAIRMAN, AND THEN THE FOLLOWING YEAR, MR. CHAIRMAN WOULD BE-- MR. HUNTER WOULD BE CHAIRMAN AND MR. WEBB WOULD BE VICE CHAIRMAN.

SO UNLESS THERE IS ANY QUESTION, THAT'S KIND OF THE WAY I ENVISION IT GOING.

THAT TAKES EFFECT DECEMBER 31ST AND THEN THE FIRST ORGANIZATIONAL MEETING IS WHEN SENIOR PERSON WOULD TAKE IT FOR THE VOTE? CORRECT. SO BASICALLY, [COUGH] THE TERMS ENDED DECEMBER 31ST, SO BETWEEN JANUARY 1ST AND THE ORGANIZATIONAL MEETING, THE MOST SENIOR PERSON IS THE CHAIRMAN, WHICH WOULD BE MR. CARMICHAEL. IF WE NEEDED TO HOLD AN EMERGENCY MEETING OR DELAY OR CANCEL A MEETING, IT'D BE-- MR. CARMICHAEL WOULD BE THE MOST SENIOR BOARD MEMBER.

WERE THERE ANY OTHER QUESTIONS ON THAT? THE OTHER QUESTION REGARDING-- WAS IN THE MEETING SECTION, SECTION 3D, AND THAT LANGUAGE STATES, IF ANY BOARD MEMBER MEETS OF STAFF, THE SUBSTANTIVE CONTENT OF THE MEETING WOULD BE COMMUNICATED TO THE ENTIRE BOARD.

THERE WAS A QUESTION RAISED BY MRS. WAYMACK ABOUT CONFIDENTIAL MATTERS.

ANY MATTERS THAT WOULD FALL UNDER ATTORNEY CLIENT PRIVILEGE WOULD STAY CONFIDENTIAL, AND IF IT'S A MATTER THAT NEEDS TO STAY WITHIN THE BOARD AND NOT GO TO MR.-- TO THE COUNTY ADMINISTRATOR, WHOEVER THAT MAY BE, THEN IT WOULD STAY CONFIDENTIAL UNDER ATTORNEY CLIENT PRIVILEGE, OR IF IT'S A PERSONAL MATTER, LET'S SAY A PERSONAL CONFLICT OF INTEREST MATTER, THEN THAT'S ONE INSTANCE WHERE IT COULD STAY WITHIN THAT BOARD MEMBER AND MYSELF IF THEY HAVE A PERSONAL QUESTION ABOUT A CONFLICT OF INTEREST.

BUT THAT'S MY UNDERSTANDING.

IF THE BOARD WOULD RATHER JUST SAY MEETINGS WITH DEPARTMENT HEADS, THE CONTENT GETS COMMUNICATED TO THE WHOLE BOARD.

RIGHT NOW IT JUST SAYS STAFF, SO HAVE ANY BOARD MEMBER MEETS WITH ANY STAFF MEMBER THE STAFF MEMBER WOULD NEED TO COMMUNICATE THAT TO MR. STOKE, CURRENTLY, AND THEN THAT HE WOULD THEN EMAIL THE WHOLE BOARD.

SO IF THERE'S A CHANGE DESIRED FOR THE WAY IT READS, CURRENTLY, I CAN MAKE THAT CHANGE, BUT THAT'S THE WAY IT CURRENTLY READS.

ARE THERE ANY QUESTIONS OR? MY INTERPRETATION--. I'M SORRY.

WERE YOU RETTING READY TO SAY SOMETHING? NO, GO AHEAD.

MY THOUGHT ON THAT WAS IF YOU'RE GOING TO HAVE A MEETING, IF YOU'RE GOING TO CALL AND JUST ASK A QUESTION THAT DOESN'T CONSTITUTE A MEETING TO ME, YOU'RE ASKING TO-- ASK A SPECIFIC QUESTION.

LIKE IF I WAS A CALL MS. DREWRY AND ASK A SPECIFIC QUESTION ON A BUDGET ITEM SO I COULD FURTHER UNDERSTAND IT OR KNOW WHERE IT'S COMING FROM, TO ME, THAT DOESN'T CONSTITUTE A MEETING.

I AGREE. THAT'S A [INAUDIBLE] WE ALL HAVE WATCHING THE ZOOM MEETINGS WHEN WE GO THROUGH THE BUDGET PROCESS.

MM HMM. I MEAN, JUST INQUIRING A QUESTION SHOULDN'T--.

SHOULDN'T COUNT AS A MEETING.

[01:15:01]

SO IT WOULD BE AN IN-PERSON FACE TO FACE? OR YOU'VE SCHEDULED A MEETING TO HAVE WITH SOMEONE--.

BUT NOW THAT WE KNOW THAT, I MEAN, IF I REACH OUT TO MS. DREWRY OR MR. STOKE AND ASK THEM TO LOOK INTO SOMETHING THAT COULD POSSIBLY HIT THE AGENDA OR CHANGE AN ORDINANCE, THEN RESPECTIVELY, I WOULD JUST EMAIL EVERYBODY AND LET THEM KNOW THIS IS WHAT I ASKED TO STAY AHEAD OF IT.

MM HMM. AND I THINK ALL OF YOU ALL HAVE DONE WELL BY DOING THAT SO FAR THIS YEAR.

WE'VE GOT A PIECE IN THERE AS FAR AS--.

WELL, I HAVE NO PROBLEM WITH THAT.

YOU CAN HAVE TWO MEMBERS CAN MEET.

OBVIOUSLY, A THIRD MEMBER, YOU HAVE TO ADVERTISE THE MEETING--.

RIGHT. UNDER OUR FREEDOM OF INFORMATION ACT, THE TWO BOARD MEMBERS CAN MEET WITH A STAFF MEMBER WITHOUT CALLING IT A MEETING.

WELL, MY QUESTION WAS, THOUGH, ON A WHISTLEBLOWER.

IF A STAFF MEMBER SAYS, I KNOW THAT MR. SO-AND-SO IS TAKING MONEY FROM SO-AND-SO, SO HOW ARE WE SUPPOSED TO HANDLE THAT? YOU'RE SAYING IF THE PERSON COMES TO THE BOARD MEMBER, YES, THEN PROBABLY THEY SHOULD COME TO ME. YOU SHOULD-- THE BOARD MEMBER SHOULD COME TO ME AS THE COUNTY ATTORNEY, IT BE COVERED UNDER ATTORNEY CLIENT PRIVILEGE AND THEN WE WOULD HANDLE IT.

IF WE NEED TO GET THE ATTORNEY GENERAL'S OFFICE INVOLVED OR STATE POLICE INVOLVED, WE WOULD HANDLE IT CONFIDENTIALLY OR--.

CORRECT. IF AN EMPLOYEE REACHES OUT TO ONE OF US THAT'S TREATED AS-- I THINK THAT'S WHAT YOUR QUESTION WAS TO ME WHEN I GOT THE YEAH. MAYBE THE EXAMPLE WAS DIFFERENT, BUT IF THE EMPLOYEE CALLS YOU AND SAID, I'VE GOT AN ISSUE, I'M NOTICING THINGS THAT MIGHT NOT BE FAIR AND I JUST-- DON'T TELL ANYBODY I TOLD YOU, BUT--. THAT'S THAT'S BETWEEN YOU AND THAT PERSON.

IS THAT CORRECT? [INAUDIBLE] I WOULD ADVISE, YOU LET THE COUNTY ATTORNEY KNOW IF THERE'S A WHISTLEBLOWER TYPE SITUATION.

I MEAN JUST BECAUSE MY JOB IS TO PROTECT THE COUNTY FROM, YOU KNOW, FROM LIABILITY.

SO IF THERE'S SOMETHING WHERE THERE'S AN EMBEZZLEMENT OR SOME KIND OF CRIMINAL ISSUE, I THINK IT WOULD BE BEST PRACTICE FOR THE BOARD MEMBER TO TELL-- COMMUNICATE WITH THE COUNTY ATTORNEY. BUT THEN THAT'S STILL CONFIDENTIAL BETWEEN THE BOARD MEMBER THAT SHARED THAT WITH YOU AND YOU. CORRECT.

THAT'S NOT SOMETHING THAT WOULD BE EXPECTED TO BE SHARED WITH--.

RIGHT. SO, ANY EMAILS OR ANY, YOU KNOW, RECORDS--.

RIGHT. THAT WOULD BE COVERED BY ATTORNEY CLIENT PRIVILEGE.

RIGHT. YOU ARE MY CLIENT.

RIGHT. OK.

SO THOSE WERE THE TWO MAJOR CHANGES THERE WERE QUESTIONS ABOUT, WERE THERE ANY QUESTIONS ABOUT ANY OF THE OTHER CHANGES [COUGH] MADE TO THE BYLAWS? SO THE ONLY QUESTION I HAVE IS AROUND WHAT WE TALKED ABOUT FOR-- WE DESIGNATED OR WE DETERMINED THAT ON A NIGHT WHERE WE HAVE CLOSED SESSION, WORK SESSION, BUSINESS MEETING THAT THE WORK SESSION AND THE BUSINESS MEETING COUNTS AS A MEETING EACH? THEY'RE ALL SEPARATE MEETINGS. THEY'RE ALL SEPARATE MEETINGS.

IT WAS THREE SEPARATE MEETINGS, SO DOWN ON THE BULLETIN BOARD, IT WAS BASICALLY A CLOSED SESSION AT FIVE, WORK SESSION, SIX, BOARD MEETING AT SEVEN THEN AND THEN ON THE CALENDAR, AS WELL, THE CALENDAR THAT'S EMAILED OUT.

IT SHOWS THREE SEPARATE MEETINGS.

SO WHEN WHEN THE WHEN THE GENERAL AND I'M ONLY ASKING JUST FOR CLARITY.

SO WHEN THE GENERAL ASSEMBLY CAME OUT WITH THAT SAYING, WE CAN MISS TWENTY FIVE PERCENT OF MEETINGS, WOULD THAT BE CONSIDERED 25 PERCENT OF WORK SESSIONS? TWENTY FIVE PERCENT OF...IT WOULD BE ALL THE COLLECTIVE MEETINGS? OH, IT'S COLLECTIVE. OK, THAT'S WHAT I WAS ASKING.

I DIDN'T REALIZE THAT THIS IS WHY I LIKE TO MAKE A COMMENT AND Y'ALL CAN SHOOT IT DOWN IF YOU WANT. SOMETIMES THAT ESPECIALLY IN MY SITUATION WITH THE JOB CHANGE AND WHERE I'M GOING WITH THIS.

AS WE SIT AND WE VOTE AND WE ACCEPT THE SUPERVISORS SCHEDULE AT THE BEGINNING OF THE YEAR, THESE ARE THE MEETINGS THAT WE HAVE SCHEDULED.

THAT'S THE DATES THAT WE SHOULD BE USING FOR THIS 25 PERCENT.

AND WHEN YOU HAVE A WORK SESSION AND A MEETING AND A CLOSED SESSION, WHATEVER YOU WANT TO COORDINATE THEM, THAT DATE SHOULD BE ONE DATE.

IF SOMEBODY GOES OUT ON A TRIP OR GOES ON A CRUISE AND THEY LEAVE ON A TUESDAY AND THEY CANNOT CALL IN AND THEY GONNA MISS AND THEY DON'T RETURN BACK FOR ANOTHER EIGHT OR NINE DAYS, THEY COULD POSSIBLY MISS A MEETING, THEY COULD MISS A WORK SESSION.

THEY COULD POSSIBLY MEET MS. ANOTHER MEETING. SO YOU'RE TALKING SIX OR EIGHT MEETINGS THAT THEY'LL BE PENALIZED FOR OR JUST BEING ON VACATION.

NO PENALTY FOR MISSING MEETINGS UNDER SANCTIONS OR PENALTY FOR MISSING MEETING.

[01:20:02]

THAT IS GOING TO BE OUR SCHEDULE MEETINGS.

AND THAT'S THE DATE.

YOU COULD BE PART OF THAT 25 PERCENT.

NOW, IF YOU WANTED THAT TO BE IN YOUR IN YOUR BYLAWS, MAY...

I'M JUST THROWING IT OUT THERE BECAUSE...

EACH STATUS IS CONSIDERED ONE MEETING.

YOU COULD HAVE THAT. BUT SINCE IT, THE WAY IT READS NOW IS BASICALLY IT, YOU LOOK AT THE FREEDOM OF INFORMATION ACT, WHICH CONSIDERS EACH OF THOSE.

YOU UNDERSTAND HOW IT READS NOW.

BUT YOU COULD, YOU COULD CHANGE THAT EITHER AT ANY POINT OR, YOU KNOW, THE ORGANIZATIONAL MEETING NEXT YEAR. WHAT'S ROBERT'S RULES OF ORDER POSITION ON THAT? IT WOULD BE A SEPARATE MEETING.

MM-HMM. EACH OF THE FIVE SIX O'CLOCK, SEVEN O'CLOCK ARE ALL CONSIDERED SEPARATE MEETINGS.

THAT WAS THE ORIGINAL INTENT TO GET US AS CLOSE AS WE COULD TO ABIDING BY ROBERT'S RULES OF ORDER. THERE'S NO DOUBT NO QUESTION, IF WE'RE FOLLOWING THAT, THAT'S JUST A POINT.

YEAH, I DIDN'T KNOW ROBERT'S RULES OF ORDER HAD THAT IN IT.

I CAN PROVIDE THAT TO THE BOARD, BUT I MEAN, THAT'D BE MY INTERPRETATION.

UNDER THE FREEDOM OF INFORMATION ACT.

BUT ROBERT'S RULES OF ORDER DOES STATE THAT EACH SPECIFIC MEETING THE FIVE O'CLOCK, THE SIX O'CLOCK, THE SEVEN O'CLOCK, IT'S THREE MEETINGS, NOT JUST A ONE DATE YOU MISS.

ROBERT'S RULES OF ORDER, YOU'D FALL UNDER THE SMALL COMMITTEE SMALL BODY SECTION.

SO THE WAY IT'S RIGHT WAY ROBERT'S RULES WORKS IS THIS WAY IT'S ADVERTISED.

IT'S ADVERTISED AS THREE SEPARATE MEETINGS, WHICH IT IS CURRENTLY.

THAT'S, YOU KNOW, IF YOU JUST SAID WE START MEETING AT FIVE O'CLOCK, THAT'S WHEN OUR MEETING STARTS. AND THEN YOU HAVE AN AGENDA THAT STARTS AT FIVE O'CLOCK, YOU HAVE YOUR WORK SESSION AND THEN YOUR REGULAR MEETING, THEN YOUR CLOSED SESSION.

THAT'S ONE MEETING THE WAY YOU HAVE IT SET UP RIGHT NOW, YOU HAVE A SET UP IS THREE SEPARATE MEETINGS FIVE, SIX AND SEVEN.

SO NOW, IF YOU WANTED TO I MEAN, THERE'S SOME LOCALITIES THAT SAY, YOU KNOW, OUR MEETINGS START AT FIVE O'CLOCK AND THEN YOU HAVE THE AGENDA AFTER THAT POINT.

BUT THE WAY WE'VE ALWAYS DONE IT HERE IS IF WE HAVE A CLOSED SESSION, IT'S AT FIVE.

WORK SESSIONS, SIX AND AND SO LIKE, FOR INSTANCE, TONIGHT, YOU KNOW, THE WORK SESSION, WE FINISHED 10 15 MINUTES EARLY, YOU KNOW, WE ADJOURNED UNTIL THE NEXT MEETING STARTED.

SO THE WAY WE'VE ALWAYS OPERATE AS WE CONSIDER IT A SEPARATE...

YEAH I UNDERSTAND A FORMAT NOW.

I JUST THINK IF YOU MISS ONE DAY, YOU MISSED THAT DAY, YOU MISSED ONE.

AND SAID, BANG, BANG, BANG.

THE BOARD COULD STATE THAT IN THEIR BYLAWS THAT IF YOU HAVE THREE CONSECUTIVE MEETINGS BACK TO BACK, YOU KNOW THAT'S CONSIDERED ONE MEETING, BUT ONE DATE.

THAT WILL BE ONE MEETING.

YOU MAY AFFECT EVERYONE SITTING UP HERE, JUST NOT ME PERSONALLY, ON CERTAIN ISSUES WITH THIS STUPID SCHEDULE I HAVE NOW BUT...

BUT BY CONSIDERING IT THREE SEPARATE MEETINGS, ACTUALLY FOR PERSONAL REASONS, YOU ACTUALLY CAN MISS MORE MEETINGS BY CONSIDERING IT THREE SEPARATE TIMES.

IF YOU CONSIDER ONE MEETING, THE 25 PERCENT WOULD BE LESS MEETINGS.

YOU CAN MISS IF WE THEN CALLED LIKE A SPECIAL WORK SESSION OR A SPECIAL BUDGET SESSION [INAUDIBLE] A SEPARATE DAY.

THIS IS IT PART OF THE REASON WE HAVE THE MEETINGS SPLIT OUT WITH THE TIME SO THE PUBLIC KNOWS, SO THEY DON'T THEY KNOW WHAT PORTION THEY WANT TO COME TO WITHOUT HAVING TO COME UP HERE AND SIT AT FIVE O'CLOCK WHILE WE'RE IN CLOSED SESSION OR COME TO WORK SESSION THEY MAY NOT BE INTERESTED IN.

THEY'RE ONLY INTERESTED IN THE PUBLIC MEETING.

AND AREN'T WE CONFINED FOR YOUR PUBLIC HEARINGS? SO WE HAVE TO 7:30, YOU HAVE TO ADVERTISE THE TIME IN THE PAPER THAT [INAUDIBLE] SO I MEAN, IT GETS IT GETS KIND OF CONVOLUTED IF YOU START TRYING TO SPLIT IT UP.

I MEAN, IT DOESN'T MATTER.

I MEAN, JUST THERE'S NO SANCTION TO MAKE IT SIMPLE.

YEAH. ALL THAT REALLY CONTROLS IS AFTER YOU'VE MISSED SO MANY MEETINGS, YOU JUST CAN'T FOR WHATEVER [INAUDIBLE].

I DON'T EVEN KNOW ALL THE DETAILS.

YOU'RE JUST NOT ALLOWED TO CALL IN, RIGHT? THAT'S THE ONLY ONE THAT WAS MAKING.

YEAH, THAT'S THE ONLY PURPOSE, RIGHT? IF YOU'RE CARING FOR A FAMILY MEMBER, YOU CAN CALL IN UNLIMITED MEETINGS.

IT'S ONLY FOR PERSONAL REASONS IF YOU'RE ON VACATION.

IF YOU MISS BECAUSE OF WORK, IT'S LIMITED TO TWENTY FIVE PERCENT.

RIGHT? WE'RE A STATE OF EMERGENCY, RIGHT? IF WE'RE ALL ON ZOOM.

WELL, YEAH, IT'S A STATE OF EMERGENCY, THEN YOU CAN.

EVERYONE CAN BE EVERYBODY CAN BE ON ZOOM.

LIKE WE HAD THAT ONE BUDGET WORK SESSION LAST LAST YEAR.

WE WERE HERE BEFORE.

WE ARE ALL ON ZOOM.

ON ZOOM, RIGHT? OK. YEAH, WERE THERE ANY OTHER QUESTIONS ABOUT THE CHANGES? NOT FOR ME. ANY OTHER COMMENTS? NO, MA'AM. OK.

THAT'S ALL I HAD. THANK YOU.

THANK YOU. WE HAVE NO POSTPONED ITEMS.

[01:25:02]

[ORDER OF BUSINESS]

FRANK HALTOM. GOOD EVENING, MADAM CHAIR.

MEMBERS OF BOARD, MR., STOKE, MR., WHITTEN, AS YOU KNOW, WE'VE BEEN WORKING TOWARDS GETTING THIS FOR QUITE SOME TIME.

I AM EXCITED TO BE HERE TONIGHT TO REQUEST THIS AWARD.

THIS IS A REQUEST TO, WELL, LET ME.

WE ACTUALLY ISSUED A REQUEST FOR PROPOSALS TO PROVIDE AN ADVANCED METERING INFRASTRUCTURE, FULL SERVICE IMPLEMENTATION AND MAINTENANCE PROGRAM.

AND FOR SHORT, I'M GOING TO SAY, AS I'VE BEEN SAYING IN THE PAST, A RADIO READ METERING PROGRAM, THIS IS GOING TO ALLOW US TO INSTEAD OF HAVING TO GO OUT INTO THE FIELD AND READ EACH INDIVIDUAL METER, WE NOW HAVE THE TECHNOLOGY AND ABILITY TO HAVE ALL THE RADIO, READS ALL THE METER READING BEING DONE AT THIS OFFICE, AT THE COMPLEX.

SO NOW, INSTEAD OF TAKING THE WHOLE WEEK AND SOMETIMES MORE TO GET METER READING ACCOMPLISHED, WE'LL BE ABLE TO ACCOMPLISH THE METER READING AND IN LESS THAN A DAY.

SO THAT'S JUST A KIND OF SYNOPSIS OF WHAT THIS IS GOING TO PROVIDE, BUT THE PROGRAM UNDER THIS CONTRACT WILL PROVIDE THE PROCESS OF COLLECTING ALL THE MONTHLY WATER BILLING DATA AND AGAIN, TO ENHANCE THE LEVEL OF SERVICE TO ALL OF OUR CUSTOMERS BY ABLE TO ALLOW US TO SEE THE TRENDS OF THE WATER BEING USED BY EACH CUSTOMER AND ACTUALLY SEND US ALERTS AND ALARMS. IF WE IF THE METER THINKS THERE'S A MASSIVE AMOUNT OF WATER BEING USE, IT WILL INDICATE THAT IT'S AND WE'LL BE ABLE TO SEND STAFF OUT THERE IMMEDIATELY TO ADDRESS THAT LEAK AND THEREFORE SAVE NOT ONLY THE COUNTY MONEY BECAUSE WE DO PAY FOR THE WATER FROM ARWA AND OTHER FOLKS, BUT ALSO FOR THE CUSTOMER BECAUSE THAT GETS PASSED ON TO THEM ON MULTIPLE OCCASIONS AS WELL.

THE RFP WAS ISSUED ON SEPTEMBER TWENTY FOURTH, AND IT CLOSED ON NOVEMBER 3RD AND THE RFP REQUIRED A TURNKEY SOLUTION.

AM I? BEFORE WE ISSUE THIS RFP, I DID SOME HOMEWORK AND WANTED TO MAKE SURE THAT WHOEVER WAS AWARDED THIS CONTRACT COULD NOT ONLY JUST INSTALL METERS, BUT ALSO KNEW HOW TO HANDLE THE SOFTWARE, HOW TO INSTALL THE NEW INFRASTRUCTURE AND KNEW THE ENTIRE PACKAGE.

SO WHEN WE PUT THIS RFP TOGETHER, WE MADE SURE THAT THOSE THAT ISSUE PROPOSALS COULD PROVIDE A TURNKEY SOLUTION AND COULD DO ALL OF THE WORK AND NOT JUST ONE PIECE OF THE WORK GREAT AND THE OTHER PIECES THAT WERE GOING TO SUB OUT TO SOMEBODY ELSE.

SO THAT'S WHAT WE GOT IN THIS CASE.

WE GOT TWO PROPOSALS ONE FROM CORE AND MAIN AND ONE FROM UTILITY SERVICES COMPANY.

WE DID INTERVIEWS WITH BOTH OF THOSE COMPANIES ON JANUARY 4TH.

UNFORTUNATELY, ON JANUARY 25TH, WE DID RECEIVE NOTICE FROM CORE AND MAIN THAT THEY HAD TO WITHDRAW THEIR PROPOSAL DUE TO A CONFLICT WITH THE METER PROVIDER IN THEIR LISTED IN THEIR PROPOSAL. HOWEVER, I DO BELIEVE WE [INAUDIBLE] WITH THE ONE PROPOSAL THAT WE HAVE LEFT UTILITY SERVICES COMPANY HAS GREAT EXPERIENCE.

THEY'VE INSTALLED THIS TYPE OF INFRASTRUCTURE THROUGHOUT THE COUNTRY AND THEY'VE ALSO DONE MULTIPLE INSTALLATIONS WITH THE SAME TYPE OF BUILDING SOFTWARE THAT THE COUNTY CURRENTLY USES, WHICH IS MUNIS.

SO WE FEEL VERY CONFIDENT THAT THEY ARE ABLE TO SUCCESSFULLY INSTALL THIS EQUIPMENT AND MANAGE IT FOR THE NEXT 15 YEARS.

SO AFTER THE REVIEWS, THE COUNTY DID REQUEST SOME NON-BINDING PRICED PROPOSALS, AND THOSE WERE INCLUDED IN YOUR BOARD PACKET.

THEY WERE SEPARATED INTO TWO DIFFERENT PARTS.

ONE IS THE ACTUAL INSTALLATION COSTS, WHICH INCLUDES THE NEW INFRASTRUCTURE, THE NEW TECHNOLOGY AND THE SOFTWARE.

AND THE OTHER PART IS THE ANNUAL MAINTENANCE PROGRAM.

AND YOU CAN SEE THERE, THERE'S A DOLLAR NINETY SEVEN PER METER PER MONTH TO FOR THE MAINTENANCE PROGRAM AND THAT ALLOW THE CONTRACTOR OR THE VENDOR TO TO ESSENTIALLY MAINTAIN ALL OF OUR METERS FOR US.

WE ALSO HAVE A TECHNICIAN ON STAFF THAT WOULD GO OUT AND ADDRESS THE ISSUES IMMEDIATELY FOR OUR CUSTOMERS SAKE.

BUT ANY TIME THERE'S AN ISSUE WITH THAT METER, WE PULL THE METER OUT.

WE PUT A NEW METER IN AND THAT METER REPORT OUT GOES BACK TO THE COMPANY AND THEY WERE EITHER FIX IT OR THEY WILL REPLACE IT.

AH, THE COST OF THE PROGRAM WILL BE PAID FOR OVER A 15 YEAR PERIOD THAT WAS ONE OF THE REQUIREMENTS OF THE RP AS WELL, SO THAT WE WOULDN'T HAVE THIS ALL THIS COST TO PAY ALL UPFRONT AND HAVE A LARGE INCREASE IN RATES.

SO WE WERE ABLE TO CONTROL OUR RATES OVER THE LONG PERIOD OF TIME AND THEN IN SUBSEQUENT YEARS AND AFTER THE 15 FIRST 15 YEARS ARE OVER WE WON'T SEE A LARGE INCREASE AFTER THAT AS WELL BECAUSE WE'LL BE ABLE TO CONTINUE THIS IN PERPETUITY. THERE IS CURRENTLY ENOUGH FUNDS IN THE CURRENT BUDGET TO FUND THIS PROGRAM FOR THE FIRST YEAR.

THIS, OBVIOUSLY IS GOING TO TAKE ABOUT 12 MONTHS TO COMPLETE THE PROJECT TO INSTALL ALL THE NEW INFRASTRUCTURE.

UPDATE THE SOFTWARE AND GET EVERYTHING INTEGRATED INTO THE NEW SYSTEM INTO OUR EXISTING

[01:30:03]

AND AS WE ADD NEW METERS TO THE SYSTEM THAT DOLLAR NINETY SEVEN PER METER WOULD GO IN FOR EACH INDIVIDUAL METER.

SO, FOR INSTANCE, WE BELIEVE THERE'S GOING TO BE AT LEAST 50 NEW METER.

NEW HOMES ARE GOING TO BE BUILT IN THE NEXT FISCAL YEAR.

WITH THE NEW SUBDIVISIONS THAT HAD RECENTLY BEEN APPROVED.

THOSE 50 TO 100 NEW METERS THEY GET ADDED IN WILL ALSO BE ADDED ON TO THIS PROGRAM, SO WE'LL HAVE A DOLLAR NINETY SEVEN PER MONTH PER METER ADDED ONTO THAT COST.

MR. HALTOM, HOW MANY METERS WE GOT NOW? AS MENTIONED IN THERE AND HERE WE THIS RFP WAS FOR THREE THOUSAND ONE HUNDRED THIRTY NINE METERS. WE'RE WE'RE SLIGHTLY MORE THAN THAT SINCE THE RFP WENT OUT.

SO WE'RE ROUGHLY UNDER JUST UNDER 3200 METERS.

WE'RE GOING TO SEE SOME GROWTH HERE VERY SOON WITH A NUMBER OF SUBDIVISIONS THAT HAVE BEEN PROPOSED AND SOME STILL COMING IN.

SO THE ANNUAL COSTS ARE GOING TO BE SOMEWHERE AROUND TWENTY THIRTY ONE THIRTY SIX HUNDRED. I CAN HARDLY HEAR YOU MR. WEBB. OH, I'M SORRY.

SO COLLECTIVELY WITH A DOLLAR NINETY SEVEN FOR THAT TOTAL, YOU'RE LOOKING AT THIRTY SIX, THOUSAND EIGHT HUNDRED ANNUAL? YOU DON'T HAVE TO GIVE ME EXACT FIGURE. YEAH WHAT'S THAT ANNUAL COST? THE ANNUAL COST, AND IF YOU LOOK AT THE PRICE PROPOSAL, YOU CAN SEE THAT FOR THE ENTIRE CONTRACT, IT'S A $1.97 FOUR TIMES, LET'S SAY, 3200 METERS TIMES ONE HUNDRED AND EIGHTY MONTHS, WHICH IS OVER FIFTEEN YEARS.

SO IF WE WANT TO TAKE THAT NUMBER OF ONE POINT ONE MILLION DIVIDE THAT BY 15, THAT WOULD BE OUR ACTUAL ANNUAL AMOUNT FOR JUST THE MAINTENANCE PROGRAM.

WE WOULD ALSO HAVE TO TAKE THAT ONE POINT NINE MILLION FOR THE IMPLEMENTATION AND THE COST OF THE INFRASTRUCTURE AS WELL AND ADD THAT AS WELL.

OKAY. YOU STATED THAT YOU HAVE ENOUGH IN YOUR CURRENT BUDGET TO HANDLE THE FIRST YEAR THEY HANDLE THE FIRST. WHAT IS THAT NUMBER? WHAT IS THAT NUMBER? MY UNDERSTANDING FOR THIS COST HERE, IT'S GOING TO BE JUST OVER $200000 PER YEAR.

IF THIS THE NUMBER THAT WE COME UP WITH NOT ASSUMING WE HAVEN'T WORKED OUT THE FINAL NEGOTIATION NUMBERS, BUT ASSUMING THERE'S THERE'S NO INTEREST INVOLVED IN THIS AT THIS MOMENT, I'M SURE GOING TO BE INTERESTED INVOLVED.

BUT WE HAVE IN OUR BUDGET ABOUT $220000 TO COVER THE COST FOR THIS YEAR AND NEXT YEAR IT MAY BE A LITTLE BIT MORE AS WE ADD MORE METERS IN.

DO YOU SEE A SAVINGS IN LABOR HOURS AS FAR AS YOUR STAFF? ABSOLUTELY, EACH MONTH WE SPEND ABOUT A WEEK OF HOUR, ABOUT 90 PERCENT OF OUR STAFF, JUST HOW MANY PEOPLE WE HAVE, ABOUT SIX PEOPLE OUT THERE READING METERS AND READING METERS, WHICH MEANS THEY'RE STOPPING EVERYTHING ELSE THEY'RE DOING THAT ENTIRE WEEK JUST TO READ METERS, AND THERE ARE THINGS THAT WE HAVE TO KEEP DOING.

SO THIS ALLOW US TO BE MORE EFFECTIVE THAT DURING THAT WEEK.

AND WHAT HAPPENS? I'M SORRY.

MADAM CHAIRMAN. I DIDN'T SAY ANYTHING, THE UPGRADES ON THE EQUIPMENT AS THE YEARS GO ON, ARE THEY GOING TO UPGRADE THE EQUIPMENT AT NO COST TO US OR WOULD BE ADDITIONAL CHARGES FOR ANY UPGRADES? ALL THE EQUIPMENT THAT'S IN THIS PROPOSAL IS UNDER WARRANTY FOR A CERTAIN PERIOD OF TIME.

AND THEN AFTER THAT PERIOD OF TIME, WHICH IS ABOUT 10 YEARS, IT'S UNDER FULL WARRANTY AND AFTER THAT 10 YEARS THAT IT'S A PRORATED AMOUNT.

SO IF A PIECE OF EQUIPMENT HAS TO BE REPLACED AFTER AT THAT TIME PERIOD, THEN WE'LL GET A PIECE OF THAT MONEY BACK AND NOT THE TOTAL COST.

AS FAR AS THE INFRASTRUCTURE, THE INFRASTRUCTURE SHOULDN'T HAVE TO CHANGE OVER THE 15 YEAR PERIOD.

AFTER THAT 15 YEAR PERIOD IS OVER.

AS NEW TECHNOLOGY COMES OUT, THAT'S SOMETHING WE'LL HAVE TO WAIT AND SEE ON.

TECHNOLOGY HAS CHANGED A LOT OVER....

THAT'S WHY I ASKED, WHAT IF IT CHANGES SO DRASTICALLY AND AFTER SEVEN YEARS, YOU START WHERE YOU'RE BEING TOLD THAT WE NEED TO UPGRADE EVERYTHING THAT WE HAVE BECAUSE THEY CHANGED VENDORS ON THEIR END, MAKING US HAVE TO CHANGE IT IN.

WELL, THAT'S A GREAT QUESTION.

ACTUALLY, I HAVEN'T EVEN THOUGHT ABOUT IF THEY'RE CHANGING THEIR EQUIPMENT.

BUT MY UNDERSTANDING IS THE COST OF THIS CONTRACT IS GOING TO BE SET FOR THE NEXT 15 YEARS. SO IF THEY CHANGE ANYTHING REQUIRES THE UPGRADE..

THAT'S ON THEM. THAT'S SOMETHING THEY'RE GOING TO HAVE TO EAT THE COST FOR.

WOULD BE COVERED UNDER WARRANTY. MR. HALTOM, HOW DOES THE DOES THE NEW METER FIT DOWN IN THE SAME SITE AS THE OLD METER? IT'S POSSIBLE NOT ALL OF OUR METER BOXES ARE THE SAME.

SOME OF THEM ARE SMALLER AND SOME OF THEM ARE BIGGER.

AS PART OF THIS CONTRACT, THOUGH, THEY'RE REQUIRED TO REPLACE IT ALL.

SO THE ONLY THING THAT WOULD STAY WOULD BE THE ACTUAL METER SETTER.

IT DOESN'T FIT IN THE BOX THAT REQUIRED TO MOVE THE BOX, PUT THE NEW BOX IN AND THEN THE METER INSIDE THAT BOX.

OK.

[01:35:07]

SO WE IN THE FIRST SIX MONTHS THERE WILL BE ADDRESSING THE NEW INFRASTRUCTURE THAT NEEDS TO BE PUT IN AND WORKING WITH OUR SOFTWARE TO MAKE SURE WE CAN INTEGRATE IT INTO OUR BILLING SYSTEM. IS THIS.

I'M SORRY, GO AHEAD.

DOES THIS SYSTEM GOT ANY TRIGGERS IN IT TO LET YOU KNOW, LIKE IF YOU WERE TO BREAK A LINE? YES SIR, SO...

[INAUDIBLE] YOU GOT HIGHER [INAUDIBLE] IT WAS NORMAL.

THAT'S CORRECT. WE'LL BE ABLE TO MONITOR TRENDS FOR EACH ACCOUNT NOW.

AND IF THERE IS A MASSIVE AMOUNT OF WATER BEING USED AS NOT WITHIN ITS NORMAL TREND, IT'LL SEND ALERT TO US THE VERY NEXT DAY.

AND THAT DAY WE'LL BE ABLE TO CALL AND SAY, HEY, CAN YOU PLEASE CHECK AND SEE IF YOU HAVE A WATER LEAK? OR WE JUST SEND OUT ONE OF OUR OWN TECHNICIANS OUT THERE TO SEE IF WE HAVE A WATER USE SIMILAR TECHNOLOGY THAT'S CALLED A WEIGHT SYSTEM.

EVERYTHING FROM VIBRATION TO TEMPERATURE SENSORS, IT'S ON LIKE ALMOST 3000 PIECES OF EQUIPMENT. IT'S ALL WIRELESS.

AND IT ACTUALLY IT ACTUALLY CAN IT ACTUALLY WILL WRITE A WORK TICKET.

IT'S TIED BACK INTO A SYSTEM TO ACTUALLY WRITE A WORK TICKET FOR A NOTIFICATION.

SOMEBODY GO LOOK AT SOMETHING DEPENDING ON WHAT THE WHAT THE EMERGENCY IS.

YEAH. IN THIS CASE, IT'S READING THE METER AND SEEING HOW MUCH WATER USAGE IS BEING USED, AND IF THAT WATER USAGE IS MORE THAN WHAT ITS TYPICAL TREND IS, THAT IT'S GOING TO SEND OUT AN ALERT. SOMETHING'S HAPPENING OVER A COURSE OF TIME.

IT'S GOING TO SAY, OK THAT DAY.

YOU TYPICALLY USE 400 GALLONS IN A DAY TODAY.

FOR SOME REASON, YOU USE 20000 GALLONS.

IT'S GOING TO SAY THERE'S A PROBLEM, IT'S GOING TO SEND UP A RED FLAG AND WE CAN GET IT.

DOES IT HAVE A LEARN ALGORITHM? I TRAYLOR THE MINUTE. I'M NOT SURE IF IT DOES OR NOT.

THAT'S A GOOD QUESTION, BUT I KNOW THAT WE CAN SET PARAMETERS FOR EACH INDIVIDUAL ACCOUNTS. YOU MAY NOT NEED IT FOR SOMETHING LIKE THIS.

WE HAVE IT BECAUSE YOU GET TEMPERATURE CHANGES EVERY TIME YOU START STOP PIECE OF EQUIPMENT. I WAS JUST THINKING ONE THING I WAS THINKING ABOUT IS PEOPLE THAT HAVE IRRIGATION SYSTEMS WHEN THEY KICK IN.

I'M SURE YOU'LL HAVE TO PARAMETER, YEAH, THEY HAVE SEPARATE METERS.

NOT ALL OF THEM. SOME, SOME FOLKS SAY WATER AND SEWER TO IRRIGATE.

OKAY, I'LL LEAVE THAT ONE ALONE.

SOME OF THEM DO THIS FROM THE OFFICE, AND THEY'LL THEY'LL PURCHASE AN INDIVIDUAL METER THAT THEY PUT ON THEIR HOSE BILL, BUT STILL GO THROUGH THE SAME METER, RIGHT? BUT THEY'LL GET A CREDIT BASED ON WHAT WAS ON THEIR HOSE BIB METER.

OK. MORE QUESTIONS.

I'M GOOD. WHAT'S THE BOARD'S PLEASURE? MADAM CHAIR, I'M IN AGREEMENT WITH.

YOU COULD MAKE THE MOTION. YES, I'LL MAKE A MOTION TO ACCEPT THIS RESOLUTION AFTER RESOLUTION. ALL RIGHT.

MOTION HAS BEEN PUT FORTH AND SECONDED.

PLEASE CALL THE ROLL MRS. KNOTT.

YES, MR. CARMICHAEL.

YES, MR. BROWN. YES, MR. HUNTER. YES. MRS. WAYMACK. YES, THE RESOLUTION IS APPROVED.

THANK YOU VERY MUCH. THANK YOU, MR. HALTOM. OUR NEXT RESOLUTION IS AUTHORITY TO ADVERTISE A PUBLIC HEARING REGARDING THE PROPOSED AUTHORIZATION OF THE ISSUANCE OF GENERAL OBLIGATION BONDS AND THE MAXIMUM PRINCIPAL AMOUNT NOT TO EXCEED FIVE MILLION, SHE SAID. WHEW. 775 MS. DREWRY. YES, MA'AM.

GOOD EVENING, MADAM CHAIRMAN, BOARD MEMBERS, MR. STOKE AND MR. WHITTEN.

THANK YOU FOR THE OPPORTUNITY TO PRESENT THIS REQUEST TO ADVERTISE A PUBLIC HEARING.

I PROVIDED A REPORT TO YOU DURING YOUR JANUARY TWENTY FIFTH BOARD MEETING THAT GAVE YOU AN OVERVIEW OF THE PLANNED BORROWING FOR PROJECTS THAT WERE PART OF OUR FY2021 BUDGET, THE BUDGET THAT WAS COMPLETED LAST JUNE.

WE WERE WAITING FOR FINAL PRICING FOR OUR GARAGE EXPANSION AND THAT PRICING WAS AWARDED ON JANUARY TWENTY FIFTH.

SO WE ARE REQUESTING AUTHORITY TO ADVERTISE BOND TO ISSUE BONDS AND AN AMOUNT NOT TO EXCEED FIVE MILLION SEVEN HUNDRED AND SEVENTY FIVE THOUSAND DOLLARS.

THE PROJECTS INCLUDE A GENERATOR WHICH WAS PURCHASED FOR THE HIGH SCHOOL, A PORTION OF DEFIBRILLATORS THAT WERE PURCHASED FOR FIRE AND EMS. OF COURSE, OUR GARAGE EXPANSION AND RENOVATION SCHOOL ITEMS, OUR TECHNOLOGY INFRASTRUCTURE IMPROVEMENTS, SCHOOL BUS PURCHASES, COUNTY AND POLICE VEHICLES, AND OUR SELF-CONTAINED

[01:40:07]

THOSE PROJECTS TOTAL FIVE POINT SIX MILLION AND WITH THE COST OF ISSUANCE AND A SMALL CONTINGENCY, THAT BORROWING AMOUNT WILL NOT EXCEED FIVE MILLION SEVEN HUNDRED AND SEVENTY FIVE THOUSAND. THE BOARD ALSO EXPRESSED INTEREST AND POSSIBLY CASH FUNDING MILLION OF THE GARAGE PROJECT, WHICH WOULD REDUCE IT TO FOUR POINT SEVEN SEVENTY FIVE MILLION.

DAVENPORT ISSUED A REQUEST FOR PROPOSALS TO A NUMBER OF LENDERS THAT HAD BOTH OPTIONS, SO LENDERS WILL BE SUBMITTING PRICING PROPOSALS LATER THIS MONTH OR RATES LATER THIS MONTH UNDER BOTH OF THOSE OPTIONS.

BUT WE ARE REQUESTING THIS EVENING THE AUTHORITY TO ADVERTISE THE BOND ISSUANCE NOT TO EXCEED FIVE POINT SEVENTY SEVEN FIVE MILLION.

SO WE CAN PUT THE RESOLUTION FORWARD AND HAVE THE PRESENTATION THAT YOU CAN GIVE US AT THAT TIME THE DIFFERENTIAL IN THE FOUR AND THE $5 MILLION BORROWING? YES, SIR. YES, SIR.

THIS INCLUDES STILL ONE CENTS ON THE TAX BILL.

YES. HOW DOES THAT WORK IN THERE? I KNOW. WELL, WE HAVE SOME SELF-CONTAINED BREATHING APPARATUS WAS BORROWED WITH THE PLANNED SOURCE USING THAT ONE PENNY THAT IS CARVED OUT UNDER YOUR ORDINANCE SEVENTY FOUR POINT SIX SO THAT ONE PENNY WILL BE DEVOTED TO REPAYING THAT PART OF THIS DEBT.

THE AMOUNT WE'RE BORROWING FOR THAT SELF-CONTAINED BREATHING APPARATUS.

YES, I KNEW WE HAD DONE. YES, SIR, I.

AND. MS. WAYMACK. YES, SIR.

I ASKED MS. DREWRY ABOUT SOME NUMBERS, AND I KNOW I WAS REALLY CONCERNED WITH THE BUYING DOWN, USING A MILLION TO BUY DOWN.

AFTER TALKING MS. DREWRY, IF YOU LOOK AT THE DATA, IF YOU HAD IT UP NINETY THOUSAND A YEAR APPROXIMATELY 15 YEARS, THAT'S IT'S A SAVINGS OF ONE POINT THIRTY FIVE MILLION OVER 15 YEARS. AND I KNOW IT COULD GO EITHER WAY, BUT CONSERVATIVELY, IT MAKES SENSE TO TRY TO SAVE MONEY WHERE YOU CAN, AND IT'S ONE WAY OF DOING IT BY BUYING DOWN, BUYING IT DOWN.

MM HMM. LIKE YOU SAID, LAST AND SAY BAD INTEREST.

SO THAT'S JUST A THOUGHT.

UNDER THAT OPTION, YOU WOULD USE A MILLION DOLLARS OF YOUR CURRENT FUND BALANCE, RIGHT TO FUND A MILLION DOLLARS OF THE GARAGE PRESERVATION PROJECT AND AND BORROW FOUR POINT SEVEN SEVEN FIVE. WE CAN ADDRESS IT AT THE TIME.

YES, SIR. AS LONG AS YOU ADVERTISE NOT TO EXCEED YOUR OK, DOING LESS VERY MUCH IN FAVOR OF THAT. WE'LL SEE.

YES. YEAH.

WITH THAT MAN MIND, THEN IF THERE'S NO OTHER QUESTIONS, I'LL MAKE A MOTION TO ACCEPT A RESOLUTION AS PRESENTED.

I'LL SECOND. THANK YOU.

THE RESOLUTION'S BEEN PUT FORTH.

PLEASE CALL THE ROLL MRS. KNOTT.

YES, MA'AM. MR. BROWN. YES, MR. HUNTER. YES.

MRS. WAYMACK.

YES. MR. WEBB. YES. THANK YOU.

THANK YOU. THE NEXT ORDER OF BUSINESS IS A RESOLUTION TO WAIVING THE CODE SECTION NINETY POINT THREE NINETY THREE TO ALLOW A TWENTY FIVE FOOT RADIO TOWER TO BE INSTALLED BEHIND THE EMERGENCY COMMUNICATIONS CENTER.

MS. WALTON.

SKIPPED ONE.

SAY AGAIN. A3. YOU SKIPPED A3.

DID I SKIP THREE.

YES, MA'AM. I'M SORRY.

IT'S SINCE WE HAD BETSY UP THERE.

YES. I'M SORRY SINCE I PLEASE EXCUSE THAT.

NO WONDER MRS. WALTON DIDN'T JUMP UP.

ALL RIGHT. THANK YOU, MADAM CHAIR, FIRST.

THIS ITEM IS RELATED TO A2.

THIS WOULD AUTHORIZE A PUBLIC HEARING TO AMEND YOUR BUDGET TO APPROPRIATE DEBT PROCEEDS AND OR CASH FOR PROJECTS THAT HAVE NOT ALREADY BEEN APPROPRIATED.

AND THOSE SPECIFICALLY ARE A PORTION OF YOUR GARAGE PROJECT AND THE CLOSING COSTS FOR THIS BORROWING. SO WE ARE REQUESTING AUTHORITY TO ADVERTISE A PUBLIC HEARING TO AMEND THE BUDGET BY THREE MILLION SEVENTY ONE THOUSAND FOUR HUNDRED AND SIXTY DOLLARS.

SO AGAIN, ANY BUDGET AMENDMENT THAT EXCEEDS ONE PERCENT OF YOUR CURRENT ADOPTED BUDGET DOES REQUIRE A PUBLIC HEARING PRIOR TO APPROVAL.

AND WITH THIS ALSO COME BACK ON MARCH THE 8TH.

YES, SIR. SO BOTH OF THEM WOULD TAKE BOTH PUBLIC HEARINGS WOULD BE ON THE SAME NIGHT.

YES, SIR. THE SAME EVENING.

[01:45:07]

EXCEPT A RESOLUTION THAT'S PRESENTED IN THE BOOK.

OH, THANK YOU. I'LL SECOND.

IT'S BEEN PUT FORTH AND SECONDED, PLEASE CALL THE ROLL.

YES, MR. HUNTER. YES, MRS. WAYMACK. YES, MR. WEBB. YES.

MR. CARMICHAEL. YES, THANK YOU.

NOW WE HAVE MRS. WALTON FOR THE RESOLUTION FOR THE 25 FOOT RADIO TOWER.

GOOD EVENING, MADAM CHAIR, MEMBERS OF THE BOARD, MR. STOKE MR. WHITTEN.

UNDER TAB 14 IN YOUR PACKET THIS EVENING IS A REQUEST FROM STAFF FOR THE BOARD TO CONSIDER A WAIVER OF CODE SECTION 90-393 TO ALLOW THE 25 FOOT RADIO ANTENNA TOWER TO BE INSTALLED AT THE EMERGENCY COMMUNICATION BUILDING HERE ON THE COUNTY COURT COMPLEX.

THIS TOWER IS NECESSARY AS PART OF THE REDUNDANT SYSTEM WHERE THE RADIO SYSTEM WILL COME IN FROM TWO TOWERS THE PRIME TOWER, WHICH IS LOCATED BEHIND THE SCHOOL BOARD AND THEN SECOND DISHES AND ANTENNAS AT THE 9-1-1 CENTER.

THE ORIGINAL INTENT WAS TO INSTALL SOME OF THESE ON THE ROOF OF THE BUILDING, BUT BASED ON THAT TRUST DESIGN OF THAT, THAT BUILDING WHERE THESE TRUSSES WERE DESIGNED AT MINIMUM SNOW LOADS AND LOADING, THEY'RE NOT ABLE TO SUPPORT THE ADDITIONAL WEIGHT OF THE ANTENNAS AND DISHES. SO THE PROPOSAL IS TO PUT A SMALL TWENTY FIVE FOOT TOWER BESIDE THE BUILDING AT THE BACK OF THE BUILDING ON FACING ADMINISTRATIVE DRIVE, IT WILL HAVE A FENCE AROUND IT. IT WILL BE LESS HEIGHT THAN MOST OF OUR STRUCTURES HERE ON THE COUNTY COMPLEX AND IS SURROUNDED BY PROPERTY THAT IS OWNED BY THE COUNTY AND THE SCHOOL BOARD.

IN OUR COUNTY CODE, ANY COMMUNICATION TOWER REQUIRES A SPECIAL EXCEPTION AND SOME PUBLIC HEARINGS. THE COUNTY, THOUGH, AS THE PROPERTY OWNER HERE AND THE OWNER OF THE ADJOINING PROPERTY SURROUNDING PROPERTIES, DOES HAVE THE ABILITY TO WAIVE THAT PROCESS FOR THIS TOWER SIMILAR.

THIS TOWER IS ALSO NOT OUR NORMAL COMMUNICATION TOWERS, WHICH WE KNOW WE TYPICALLY SEE AT 199 FEET, AND WE DO LIKE TO INVESTIGATE AND AND REVIEW THOSE A WHOLE LOT MORE STRINGENT THAN SOME OF OUR SMALLER TOWERS.

THIS IS SIMILAR TO A HAM RADIO TOWER, WHICH IS ACTUALLY EXEMPT FROM A LOT OF THE PROCESSES THAT NORMAL COMMUNICATION TOWERS OR SO GIVEN THOSE PARAMETERS.

WE WOULD LIKE THE BOARD TO CONSIDER WAIVING THAT PROCESS DEFINED IN SECTION NINETY THREE POINT NINETY THREE.

IT'S ALSO YOU HAVE IF YOU IF YOU DESIRE SOME LAYOUTS FROM THE PLANS FOR THE TOWER, IF YOU'D LIKE TO SEE THIS WHERE IT'S GOING TO BE LOCATED.

CAN I QUESTION? I DON'T HAVE ANY PROBLEM WITH WAVING THIS.

THE NECESSITY FOR THE PERMITS AND WHAT HAVE YOU? BUT WAS ANY CONSIDERATION GIVEN TO POSSIBLY PUTTING IT ON THAT WHERE THE SIREN IS THAT OUR DEPARTMENT HAD WOULD NOT BE JUST A THOUGHT? IT'S WE DID.

I DID TALK WITH SOME ALTERNATIVE LOCATIONS WITH WITH THE CHIEF AND HIS STAFF AND THE ENGINEERS. THE ISSUE IS THE PROXIMITY TO THE BUILDING IS NECESSARY BECAUSE OF ALL THE CABLING AND WIRING THAT COMES OFF OF THE TOWER INTO THE BUILDING.

SO IT REALLY DOES NEED TO BE ADJACENT.

WOULDN'T BE FEASIBLE. OK, THAT'S THAT WAS JUST MY QUESTION, THAT'S ALL.

I HAVE NO PROBLEM WITH THE WAIVER.

I JUST WANTED TO ASK THAT QUESTION.

THANK YOU. I HAVE A QUESTION, MADAM CHAIR, IF UNLESS YOU DO, FIRSTLY, THE WAIVING IS WAIVING GOING THROUGH THE SPECIAL EXCEPTION PROCESS, IT'S NOT WAIVING THE PERMIT FEES.

OH NO, SIR. NO, SIR.

IT WILL BE PERMITTED.

IT WILL BE EXPECTED.

IT GOES THROUGH THE NORMAL PROCESS OF BUILDING A STRUCTURE.

YES, I'M NOT NECESSARILY AGAINST WAIVING IT, BUT BY WAIVING THIS, DOES THAT DENY THE

[01:50:07]

SO I'M JUST JUST CALLING THAT OUT THAT UNLESS IT'S UNLESS IT'S I DON'T SEE THE NEED FOR THIS BEING UNDER A RUSH BECAUSE OF WHERE WE ARE ON THAT PROJECT THAT WOULD REALLY WARRANT WAIVING THE PROCESS.

THAT'S JUST MY COMMENT.

I DO BELIEVE THERE ARE SOME TIME CONSTRAINTS, AS WELL AS SOME COST CONSTRAINTS.

AS YOU KNOW, THE COUNTY WOULD BEAR THE COST OF GOING THROUGH THOSE PUBLIC PROCESSES, WHICH WOULD INCLUDE THE ADVERTISING COSTS OF STAFF TIME IN THAT AND FOR A SMALLER TYPE FACILITY ADJACENT TO A COUNTY STRUCTURE ON COUNTY PROPERTY.

WE DID FEEL LIKE THE ORDINANCE WAS MORE WRITTEN FOR OUR LARGE COMMUNICATION TOWERS, THAT THIS IS MORE OF A [INAUDIBLE] TYPE TOWER ADJACENT TO A BUILDING NOT DESIGNED AS A COMMUNICATION TOWER.

BUT WE WERE RESTRAINED BY THE DEFINITIONS IN OUR ZONING CODE THAT KIND OF LUMPED IT IN, AND WE FELT THE SAFE THING TO DO WAS TO REQUEST A WAIVER.

TO THAT CODE SECTION, RATHER THAN MAKE AN INTERPRETATION OF THE CODE.

I UNDERSTAND, AND AGAIN, I'M NOT AGAINST IT, I'M JUST..

MADAM CHAIR, DIDN'T YOU. I'M SORRY.

GO AHEAD. MR. THINK FINISHED? YEAH, BUT HE WAS SPEAKING ONE STEP ON SOMEBODY.

I RESPECTFULLY, I UNDERSTAND HIS CONCERN.

BUT I GOT TO RESPECTFULLY DISAGREE BECAUSE WE OWN ALL THE SURROUNDING PROPERTY.

AND IF WE'VE GOT TO HAVE IT FOR IMMEDIATE EMERGENCY COMMUNICATION AND ITS OWN AIR PROPERTY SURROUNDING, WE'RE NOT AROUND ANY SUBDIVISIONS IN ANY OF THE BUILDINGS, BUSINESSES OR SOMETHING THAT COULD BE IMPACTED BLINDED BY IT OR THEY'D HAVE TO LOOK AT IT. I'M AGAINST SPENDING MONEY TO HAVE A PUBLIC HEARING, AND THAT'S NOT DEGRADING OR TALKING DOWN TO ANY OF THE CITIZENS.

I UNDERSTAND EXACTLY WHAT YOU JUST SAID, BUT I MEAN, I JUST DON'T THINK IT MAKES GOOD SENSE. AND I DON'T THINK I DON'T THINK THE AVERAGE CITIZEN WOULD WANT TO SPEND THE MONEY TO ADVERTISE IF THEY KNEW HOW MUCH IT COST US TO ADVERTISE EVERY TIME WE HAVE A PUBLIC HEARING. I MEAN, $500 IS NOT CHUMP CHANGE TO SOME PEOPLE.

I MEAN, I JUST, YOU KNOW, I RESPECTFULLY DISAGREE.

I AGREE WITH THE WAIVER, IF MS. WALTON, IF I MAY. DID YOU NOT SAY THAT NORMALLY THIS WOULDN'T COME BEFORE AS A PUBLIC HEARING IF I WAS GOING TO BE PUTTING ONE ON MY PROPERTY OR GLOBAL CITIZEN THERE? THERE ARE SOME EXEMPTIONS THROUGH STATE CODE FOR PRIVATE HAM OPERATORS AND THINGS LIKE THAT. NOW, IF I WANTED TO PUT A TOWER IN MY BACKYARD AND PUT MY SATELLITE DISH UP THERE, I'D HAVE TO GET A PERMIT FOR A TOWER.

BUT IT'S NOT CONSIDERED A COMMUNICATIONS TOWER.

THAT'S JUST A PRIVATE STRUCTURE AT MY HOUSE.

IT WOULD NOT BE A PUBLIC HEARING FOR IT.

IT WOULD JUST HAVE TO GO THROUGH THROUGH PROPER ZONING AND PERMITTING.

OK, WE GOT QUITE A FEW HAM OPERATORS IN THE COUNTY AND THEY GOT SOME PRETTY TALL TOWERS OR ANTENNAS. YEAH, AND THEY THEY DON'T GO THROUGH THE PROCESS.

THE HEIGHT FOR THIS ZONING AREA FOR THE COURTHOUSE IS 35 FEET, SO IT'S NOT EVEN ABOVE THE THE HEIGHT. WELL, IT'S TWENTY FIVE.

IT'S THE FACT THAT IT'S IT'S DESIGNATED THE COMMUNICATION TOWER AND THE 199 IS WHERE YOU GET INTO WHERE YOU HAVE TO PUT A FLASHING LIGHT ON IT FOR EVERYTHING.

IT WASN'T ANY THAT THE COUNTY DID, JUST JUST FOR THE PUBLIC'S BENEFIT AND FOR ANYONE LISTENING. WHEN WE DID, THE ORIGINAL RADIO PROJECT IN THE COUNTY DID DO A LARGE COMMUNITY COMMUNICATION TOWERS ONE 99S AND WE DID ONE 250 IN [INAUDIBLE].

WE FOLLOWED EVERY STEP, EVEN THOUGH AS A LOCALITY ON SOME OF OUR OWN PROPERTY, I DON'T

[01:55:04]

BUT WE DID THAT TO MAKE SURE THAT THE PUBLIC KNEW WE WERE FOLLOWING THE SAME STEPS THAT THEY DID, AND I DID THE CASES BEFORE THE BZA.

WE DID THEM BEFORE THE PLANNING COMMISSION AND THE BOARD FOR EVERY TOWER WE BUILT.

WE DID IT FOR ANDERSON'S HOME.

YES. MM HMM. AND DID IT FOR HERE AND DID IT FOR THE 250 AT [INAUDIBLE].

SO THIS THIS IS JUST A UNIQUE SITUATION, AND WE FELT LIKE IT REALLY DIDN'T FIT THE ORDINANCE. AND WE FELT LIKE THIS WAS AN OPPORTUNITY TO KEEP THE PROJECT ON TRACK AND TO NOT SPEND THE MONEY ON ON THE THE PUBLIC HEARING PROCESS THROUGH THROUGH BOTH THE COMMISSION AND THE BOARD.

AND AT THE END OF THE DAY, IT'S A PUBLIC SAFETY NEEDS.

SO WE APPRECIATE THEIR OPINIONS AND THEIR CONCERNS, BUT WE CAN'T STOP FROM SAYING YES TO GO FORWARD WITH IT. SO WE HATE FOR THEM TO COME UP AND GIVE THEIR OPINIONS AND THEN ACT LIKE WE IGNORED WHAT THEY HAD TO SAY.

BUT I THINK THE WAY YOU EXPLAINED IT IS AS WELL WORTH, YOU KNOW, HAVING THOSE MR. WEBB SET ON OUR PROPERTY A NEED FOR PUBLIC SAFETY.

AND WE SHOULD JUST MOVE FORWARD AND LET IT HAPPEN.

MS. WALTON, MY ONLY QUESTION IS TO YOU, IS THERE ENOUGH ROOM THERE? IT SEEMED LIKE IT WAS A SMALL SPOT.

AND THIS IS FACING THE SCHOOL BOARD OFFICE.

YES, MA'AM. SO IT'S REALLY BEHIND THE I JUST FOUND THE BATHROOM, YES.

OK. IF YOU LOOK ON THAT FRONT PAGE WHERE YOU SEE THE EXISTING TREE TO BE REMOVED, THAT LINES WITH THE X'S, OR THE FENCE AROUND IT? OK. IT JUST SEEMS LIKE THAT'S SUCH A SMALL SPOT THERE WHEN YOU GO BY, YOU THINK OF A TOWER BEING THERE.

IT'S NOT VERY LARGE.

WELL, THE BASE OF THIS TOWER IS RELATIVELY SMALL IN COMPARISON.

IT'S ONLY BY FOOT. THEY'VE ALREADY DONE THOSE CHECKS, I'M SURE WAY BEFORE THIS.

BUT THANK YOU ANY MORE QUESTIONS? IF THERE'S NO MORE QUESTIONS, I WILL MAKE A MOTION TO ACCEPT THIS RESOLUTION AS IN FRONT OF US, MS. CHAIRMAN.

NOW, SECOND. THANK YOU.

THE MOTION HAS BEEN SET FORTH AND SECONDED, PLEASE CALL THE ROLL.

YES. MRS. WAYMACK YES.

MR. WEBB YES.

MR. CARMICHAEL.

YES, MR. BROWN. NO.

THANK YOU. THANK YOU.

OUR NEXT ORDER OF BUSINESS IS A5, RESOLUTION TO AUTHORIZE A PURCHASE.

MR. WHITTEN, YES, MADAM CHAIRMAN, MEMBERS OF THE BOARD MR., STOKE.

DEV ENTERPRISES INC.

AND ITS TWO POINT ONE EIGHT ACRES LOCATED ON SOUTH CRATER ROAD AS CURRENTLY KNOWN AS THE CONTINENTAL MOTEL.

IT'S DESIGNATED AS TAX MAP NUMBER 430030000BA0, AND THE OWNER DOES WISH TO SELL THE PROPERTY. THE COUNTY HAS DISCUSSED BUYING THE PROPERTY FROM THE OWNER AND HAS A DRAFT CONTRACT THAT HAS BEEN PRESENTED TO YOU AS IN YOUR PACKET.

THE COUNTY WOULD HAVE 60 DAYS TO STUDY THE PROPERTY AND DO A PHASE ONE TYPE STUDY ON THE PROPERTY. CLOSING ON THE PROPERTY WOULD THEN TAKE PLACE 60 DAYS AFTER THE END OF THE STUDY PERIOD. THE COUNTY AND SELLER HAVE AGREED TO A PURCHASE PRICE OF THREE HUNDRED AND FIFTY THOUSAND DOLLARS.

THERE'S AN ESTIMATE OF APPROXIMATELY $3000 FOR CLOSING COSTS, WHICH WOULD BE TITLE INSURANCE, AUTO TITLE POLICY SURVEY AND ANY OTHER CLOSING COSTS.

THE THREE HUNDRED AND FIFTY THREE THOUSAND IS AVAILABLE FROM THE ECONOMIC DEVELOPMENT FUND, AND A COPY OF THE CONTRACT TO PURCHASE IS ENCLOSED IN YOUR PACKET.

A MOTION APPROVING THE RESOLUTION TO GIVE MR. STOKE THE AUTHORITY TO SIGN THE CONTRACT, AS REQUESTED.

I'D BE HAPPY TO ANSWER ANY QUESTIONS ABOUT THE PROPERTY OR THE CONTRACT.

MADAM CHAIR, [INAUDIBLE] I DON'T KNOW WHO'S LISTENING, WHO'S NOT.

THIS IS NOT CITIZENS TAX DOLLARS, THIS IS COMING OUT OF ECONOMIC DEVELOPMENT FUND? CORRECT, WHICH COMES FROM MEALS TAXES PASSED THROUGH TAXES.

NOT CITIZEN TAX DOLLARS? CORRECT. YOU HAVE A RESOLUTION IN THIS PACKAGE.

NO, IT WAS THE YES, WHICH IS A CONSENSUS.

I SHOULD ADD THAT THE PLAN IS THAT THE BUILDING WOULD BE DEMOLISHED AND THEN THE COUNTY

[02:00:06]

THAT IT SHOULD HAVE ADDED.

THERE'S A RESOLUTION. THERE'S A RESOLUTION IN YOUR PACKET.

THAT WAS THAT ADDED THING ALAN, THE ADDITIONAL STUFF WE ADDED AT THE CHAIR.

THE 2.1 ACRES OF PROPERTY LOCATED AT SOUTH CRATER ROAD? YES, CORRECT. YEAH, RIGHT HERE.

THERE'S NO MORE DISCUSSION, MADAM CHAIRMAN, I MOVE THAT WE ACCEPT THIS RESOLUTION AS PRESENTED. THANK YOU.

IS THERE A SECOND? SECOND.

THE RESOLUTION HAS BEEN BROUGHT FORTH AND SECONDED.

PLEASE CALL THE ROLL.

WAYMACK YES. MR. WEBB YES.

MR. CARMICHAEL YES, MR. BROWN. YES, MR. HUNTER. YES.

THANK YOU ALL VERY MUCH FOR WORKING ON THAT.

THANK YOU. THE RESOLUTION IS APPROVED.

IS THERE ANY MORE BUSINESS TO BE BROUGHT FORTH TONIGHT AT THIS MEETING? IF NOT, THEN I WILL...SO MOVED.

ENTERTAIN A MOTION TO ADJOURN.

SO MOVED.

DO I HAVE A SECOND? SO I GOT HEY, THANK YOU.

THE MEETING IS ADJOURNED.

YOU GOT TO CARRY THEM ALL THE ROAD, GOT TO CARRY THE MOTION.

CALL THE ROLL, PLEASE.

MRS. WAYMACK.

YES, MR. HUNTER.

YES, MR. BROWN.

YES, MR. CARMICHAEL.

YES. MR. WEBB.

YES.

* This transcript was compiled from uncorrected Closed Captioning.